1 Product Update June 2017

AccountsIQ Product Update – July 2017 We’re delighted to add some great new productivity and reporting features into AccountsIQ, all of which have been requested by our user community. We’ve also brought onstream, exciting new OCR integrations with our partners Kefron & Auto Entry.

To keep up-to-date with all the latest feature enhancements, select ‘Alerts’ from the top of the menu within the software:

Product Update Summary:

• Menu Profiles Enhancements

• Project Module Enhancements

• Financial Periods Reopener

• AP & AR Dashboards

• Auto Entry & Kefron’s OCR Integrations

Menu Profiles Enhancements – More Control Over Editing Master Data Within User Profile Management there are now additional options to control user access to maintenance screens (Customer Maintenance, Supplier Maintenance, GL Account Maintenance & Transactions Editing, Item Maintenance). This means that certain users can be granted access to, for example, view a list of customers or GL accounts but not go in and edit any specific records and change them. This is useful if you are implementing the system in a group or franchise scenario where you want to provide certain users with access to view the listing of the GL Listing Chart of Accounts but don’t want them to edit the categories and sub categories against a given GL account record.

2 Product Update June 2017

Similarly, it’s now possible to grant read only access to the GL explorer and the drill down, but not enable such users to edit transactions.

Project Ledger Updates AccountsIQ now has a fully integrated Project Ledger, which can be used for Project Accounting but also for Time & Expense recording. Projects can be billed based on time & materials or based on milestones. This ‘add-on’ module is seamlessly integrated with the main finance system’s AP, AR & GL ledgers.

3 Product Update June 2017

Other enhancements to the Project Module include:

• Changes to WIP Valuation for Time & Materials Projects

• Month end timesheet split: allows the weekly timesheet to be split into two if the month end occurs during the week, so you then have separate timesheets before and after the month end. Can be submitted and approved separately.

For more information on our Project Module please click here.

Financial Period Reopener – New Flexibility to Reopen Ledger Periods & Year Ends We’ve introduced a new standalone feature accessible from the ‘Setup’ menu that allows (only admin role) users to reopen individual ledgers from the ‘Actions’ drop down beside each period. It’s also possible to reopen all the periods when they are all closed. We’ve also added a visual indicator to indicate which ledgers are closed, which in conjunction with the label, will indicate the financial year status.

4 Product Update June 2017

To provide a clear audit of who has re-opened a financial period/year, the “Reopening History” tab provides an audit trail of the user that re-opened the ledger(s) and a note explaining the reason.

AR & AP Dashboards – Faster & More Interactive The Dashboards available in AccountsIQ are becoming more and more popular in terms of exploring your financial data and identifying trends and exceptions in performance. We’ve recently introduced some improvements to the main AP & AR dashboards to make them load faster and have introduced some more interactive features in them to make them more useful.

5 Product Update June 2017

Many of the Dashboards are interconnected. For example, if you click on one of the Bars in any of the Bar Charts, this will cause the other Bar Charts to be “filtered” and modified based on the contents of the first Bar clicked. For example, if you click on the 31-60 days’ bar in the “Aged Outstanding Transactions” chart, then the contents of all the other bar charts will reflect only those outstanding transactions complying with the aged analysis of 31 to 60 days. In addition, the “Unpaid/Unallocated” Transaction List will only show those transactions making up a specific bar in a Chart. If no Bar is clicked, then this list will show the Top Twenty Accounts in Account sequence order initially.

6 Product Update June 2017

AutoEntry & FileWeb– Purchase Invoice & Bank Statement Automated Input via OCR As part of our continued commitment to deliver digital transformation to the AccountsIQ platform, we’ve been working in close partnership with two different document capture and OCR technology providers, AutoEntry and Kefron. Both solutions will result in huge productivity gains to your regular AP processing by reducing the labour-intensive manual input of Purchase Invoices/Credit Notes. Instead, Purchase Invoices can be received by email, digitally scanned, memorised and then sent to AccountsIQ’s AP Ledger through the API. There is some initial configuration and set up involved when a new supplier invoice is first encountered, but once memorised a subsequent receipt of an invoice results in it being transmitted straight through to the AP ledger without any human interaction. This works side by side with all the existing features of the system including Invoice Approval. A copy of the actual Invoice Image is automatically attached to the transaction and is available to the Approver for scrutiny during the approval process and thereafter for further examination. The system continues to facilitate the manual entry of other occasional Invoices from Suppliers who might not be set up for automatic processing through the scanning function.

Screenshot from AutoEntry

7 Product Update June 2017

Screenshot from Kefron’s Fileweb solution

Bank & Credit Card Statement Scanning via AutoEntry AutoEntry has an additional feature that enables the scanning of paper based Bank or Credit Card statements which are then output as digital files (xml) that can then be imported into AccountsIQ using the Automatic Bank Reconciliation process. When you first present a Bank Statement or Credit Card Statement, AutoEntry will recognise this as a new statement layout. The system will then examine and configure the layout for the first time and then “remember” these details for subsequent processing of these statement types in the future.

8 Product Update June 2017

Once the physical statement has been scanned and the layout memorised you can then download the associated xml file for import into AccountsIQ

For more information on both AutoEntry and Kefron’s document capture solutions please contact sales@accountsiq.com and we’d be happy to arrange a demo.