acquiring excess property

Federal Acquisition Service

U.S. General Services Administration

Acquiring Excess Property

September 1-2, 2009

Jaime H. HernandezArea Property Officer

Greater SW/Rocky Mountain Region

UTILIZATION

2


Who Can Acquire Excess Personal Property? Federal Agencies (and their authorized contractors, cooperatives and

project grantees)

The Senate

The House of Representatives

Architect of the Capitol and activities under his/her direction

The DC Government

Mixed-ownership Government corporations as defined in 31 USC 9101 i.e. the US Postal Service

FMR 102-36.60

3


Golden Rules Of Acquiring Excess Property…

FMR 102-36.70

There must be an authorized requirement for the property.

You must not acquireexcess personal property with the intent to sell or trade for other assets.

4


How Much Do We Pay For Excess Property? $$?

Excess property is FREE to Federal agencies (there are exceptions…)

Acquiring agency is required to pay shipping and transportation costs

associated with the acquisition of the property.

When applicable, acquiring agency may have to pay packing, loading, and dismantling costs. Example

Systems Furniture

FMR 102-36.75

5


Exceptions To Excess Being FREE… Reimbursement is directed by GSA in accordance with the FMR.

Non-appropriated fund property..

Appropriated fund property but reimbursement required/authorized by law

.

Requesting or holding agency is US Postal Service.

Acquiring property for use by project grantee that is a public agency or a nonprofit organization and tax exempt under 26 USC 501

.

Requesting or holding agency is DC Government..

Requesting or holding agency is wholly owned or mixed-ownership Government corp. defined in Govt. Corp. Control Act (31 USC 9101-9110)

FMR 102-36.75(b)

6


How Much Do We Pay On Reimbursable Transfers? Normally, the fair market value For a Project Grantee:

You pay 25% of original A/C to US Treasury DC Government or Government Corporations pay the Fair

Value 20% of original A/C for new and unused property Zero percent for all other property

FMR 102-36.80

7


Screening Of Excess Property

Use the following methods to find out what excess personal property is available…

Visit the web at http://www.gsaxcess.gov to search & select property electronically

Contact or submit want lists to your regional GSA Personal Property Management office

Check any available holding agency websites Conduct on-site screening at various Federal facilities Contact your local APO

FMR 102-36.90

http://www.gsaxcess.gov/

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Screener Authorization Requirements To Physically Screen

Federal Employees Valid Federal ID

.

Non-Federal Employees Proof of Authorization from Sponsoring Federal Agency

and Valid Picture ID.

State Agencies for Surplus Property (SASP) Optional Form 92 Screener’s Identification

FMR 102-36.110

9


SCREENING TIME FRAMESNormally

21 calendar

days

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Exceptions to the Normal Screening Timeframes

Furniture receives 14 days of screening

Computers receive 21 days, unless they are offered to Computers for Learning program. Then it is 7 days for CFL and 14 days for excess.

Exchange/Sale property is offered for 2 days

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However… GSA may extend or shorten the screening

time period due to: Agency Relocation Sudden generation of large amounts of property Lack of Storage Potential loss or damage to property Other appropriate circumstances

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Direct Transfers Transfers Between Federal Agencies prior to

Reporting to GSA

Limited to $10,000 per line item

Acquiring agency does SF 122

Send Copy to GSA within 10 workdays of transfer

FMR 102-36.145 (a)

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Preapproved Transfer Transfers between Federal agencies

Acquisition cost exceeds $10,000 per line item

GSA gives verbal approval of transfer in advance

FMR 102-36.145 (b)

Acquiring agency does SF 122

Copy of SF 122 sent to GSA within 10 working days

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Removal Time For Property

Civilian Agency Property 15 Calendar Days

Defense Reutilization and Marketing Office property 21 Calendar Days

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QUESTIONS???

?

acquiring excess property

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