US Lacrosse Officials’ Certification Administration Training

Board Membership Related Activities-Women’s GameLast updated March 2013

Action Menu:Board Membership Related Activities

Quick review: When you login to Certification Administration, you default to the Review Individual Activities Action/Screen. From the action menu, select action item you wish to access.

http://usl.ebiz.uapps.net/personifyebusiness/CertificationAdministration/CertificationBoard.aspx

For best results, please use Internet Explorer to access your portal. Other browsers, such as Chrome and Firefox , are supported. This portal is NOT designed to work optimally with tablets or smartphones and we strongly discourage you from using such devices when working in this system.

Video demonstration of this menu item can be accessed at the Trainer Resource page: http://www.uslacrosse.org/login.aspx?ReturnUrl=%2ftopnav2left%2fofficials%2fofficialstrainers.aspx

Tools:• Power Point• Webex Demo Video • Certification Overview sheet• Certification Administration Portal Overview booklet

Action Menu:Board Membership Related Activities

Use this area to: • Confirm current USL members as part of your

local board for this year• Confirm that they have paid their dues to your

board Your confirmations in this section are important because they fulfill the annual USL women’s game official certification requirements that the official be confirmed as part of a board and has paid dues to the local board.

Only members with non-expired membership to US Lacrosse will display here for you to manipulate.

Board Membership Related Activities

You must FIRST confirm Board Membership for the year BEFORE confirming dues are paid.

Select Membership Activity from the Review/Update Info dropdown.

Click Search

Only members with non-expired membership to US Lacrosse will display here for you to manipulate.

NOTE: Membership Activity means board membership not USL membership

Board Membership Related ActivitiesConfirming Board Members for the Season

Check the boxes to the left of the members you would like to confirm for the season.

You may check as many boxes on a page as you like.

Click the Confirm Membership button

NOTE: You can only confirm memberships on the page you are viewing, one page at a time. If you have a large board we recommend expanding your view to the max of 50 per page for efficiency.

Board Membership Related ActivitiesConfirming Board Members for the Season

NOTE: You will need to confirm your board members each year starting no earlier than January 2.

A confirmation screen will appear. Validate that the records you selected are correct and click Confirm.

If not, click cancel and start again.

Board Membership Related ActivitiesConfirming Board Members for the Season

The individuals you confirmed will now show completed status.

By clicking on the name of the individual you will see this status in the Individual Activity record also (next slide).

You may also export your lists and confirmations anytime by clicking the Export button.

Board Membership Related ActivitiesConfirming Board Members for the Season

Board Membership Related ActivitiesConfirming Board Members for the Season

Notice that the certification requirement for Local Board Correct has been completed.

Board Membership Related ActivitiesRemoving Board Members from Your Roster

Things to know about your roster:• When officials join USL, they are assigned to a board

based on zip code.• In the event that the individual is not a member of your

board for any number of reasons, you may remove them.

What happens then?• USL staff follows a back-office procedure to assign the

member to the appropriate board roster for confirmation.

To remove someone:1. Check the box next to the name2. Click Remove Individual3. In the confirmation window verify your selection and click remove.The individual will no longer be on your roster

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Board Membership Related ActivitiesRecording Dues Activity

Once you have confirmed members of your board, you are ready to confirm dues payment.

This is also an annual requirement to hold women’s officiating certification with US Lacrosse.

To report dues payment, select Dues Activity from the Review/Update Info dropdown and then click SEARCH

NOTE: This is not an accounting system. Reporting dues paid simply indicates to USL that the official is in good standing with your board financially. It is your responsibility to determine when someonehas met this requirement.

Board Membership Related ActivitiesRecording Dues Activity

After clicking Search, you will notice that the only board members appearing to confirm are those whom you have already confirmed as board members for this year in the Membership Activity screen.

To confirm dues payment, click in the check boxes next to the names of those whom you are confirming, and click Confirm Board Dues Paid

Board Membership Related ActivitiesRecording Dues Activity

In the pop-up window, confirm that this is the correct individual and click Confirm.

The individual now appears on the listing as confirmed.

You may export a list of all your confirmed board members status related to dues by clicking Export.

By clicking the individual’s name, you will see their completion on the IndividualActivity screen (next slide).

Summary• You can manage your board members/board roster annually

through this portal.• You can confirm that annual dues have been paid through this

portal.• You must confirm board membership for the year BEFORE you can

confirm that dues have been paid• Both confirmations are necessary annually for officials to maintain

certification with US Lacrosse• DO NOT confirm board membership until you are sure the member

is part of your board.

Board Membership Related Activities

Resources and References

US Lacrosse Women’s Game Officials Training and Certification AdministrationAbout Women’s Game Certification

**This is an annual requirement. Officials who do not finish his/her certification in the year he/she completed this requirement will have to have it re-completed in the current year.

Requirements for initial Women’s Game Officials Certification (all officials in 2013)

REQUIREMENT HOW IT IS REPORTED

Paid Local Board Dues** By you using your online Certification Administration tool-Board Membership Related Act.

Passed required classroom hours By you using your online Certification Administration tool-Training Related Activities

Current RATING (any level) By you using your online Certification Administration tool-On-Field Ratings

Passed Annual Test** By USL when someone completes the test online-Training Related Activities

Local Board Confirmed** By you using your online Certification Administration tool-Board Membership Related Act.

USL Membership By USL when someone joins USL as an official-Review Individual Activities

Online Course (new 2013) By USL when someone completes the course-Training Related Activities

REQUIREMENT HOW IT IS REPORTED

Paid Local Board Dues** By you using your online Certification Administration tool-Board Membership Related Act.

Passed required classroom hours By you using your online Certification Administration tool-Training Related Activities

Current RATING By you using your online Certification Administration tool-On-Field Ratings

Passed Annual Test** By USL when someone completes the test online-Training Related Activities

Local Board Membership Confirmed** By you using your online Certification Administration tool-Board Membership Related Act.

USL Membership By USL when someone joins USL as an official-Review Individual Activities

US Lacrosse Women’s Game Officials Training and Certification AdministrationAbout Women’s Game Certification

Re-CertificationOnce officials achieve certification, they need to maintain this certification annually. This is known as re-certification.Officials have from January 1 through April 30 to complete their annual recertification requirements. If recertification requirements are not completed by this date, their certification is officially expired.

**These certification requirements cannot be entered until January 1 of each year.