activant acclaim - epicorcash account: 01-110-004 cash-in bank deposit date: 06/10/02 cust name jrnl...

Activant Acclaim

Monitor your Receivables with Management Reporting

AR suite: course 4 of 4

This class is designed for…

Acclaim users responsible for managing Account Receivables for the company

Objectives

Reports and journals of A/RDetailed review and description of each Account Receivables reportReport maintenance

This course will NOT cover…

Acclaim Receivables User OptionsAccounts Receivable statementsPayment Plan processingCash CollectionsGeneral LedgerAutobatching

A/R Reports and JournalsDeposit JournalCash Receipts JournalAged Receivables ReportCredit Balance ReportCash Forecast ReportUnallocated Payments ReportUnearned Discounts Report

Payment Plan RegisterManual Receivables JournalSales Commission JournalService Charge JournalReceivables Open Details ReportTax Adjustment Detail Report

Common Report Parameters

Report TypeReport FormatStart and End

Report Type

CurrentOnly current entries (entries not committed to history) will print on the report

HistoryOnly historical entries (entries committed to history) will print on the report

BothAll entries will print on the report

Report Format

FullFully detailed report prints New page for each entry

MultipleFully detailed report printsMultiple entries per page

BriefShort, non-detailed report prints

SummarySummary information (totals) prints

Start/End Parameters

BranchClassCommentCustomerEntry IDInvoice DateInvoice Number

Journal DateMinimum/Maximum OverdueMinimum/Maximum Overdue BalanceSales RepCurrency

Registers/Journals with the Commit Parameter

Payment Plan RegisterCash Receipts JournalDeposit JournalManual Receivables JournalSales Commission Journal

Commit Parameter

Allows you to move information from the register/journal into historyIf set to YES

All information on the register/journal is placed into history

If set to NOthe information will not be committed to history Information available the next time you print the register/journal

Committing Information to History

Committed Information considered to be historical, not currentYou can print and view historical information You CANNOT edit Use great care when committing information to historyHistorical information remains on system until purged

Committing Information to History

Committed Information considered to be historical, not currentYou can print and view historical information You CANNOT edit Use great care when committing information to historyHistorical information remains on system until purged

Q-MODE MUST BE ENABLED!

Management Reporting Menu

Aged Receivable Report

Aged Receivable Report Parameters

Sequence

Credit Type

CREDIT TYPEALLNO LIMITHOLDBALANCEORDERCOD

Aging Options

ExampleReport Date = 06/15

Period 1: 30Period 2: 30Period 3: 30

ABC Company Receivables

INVOICE # DATE AMT1638993 05/10 75.001657890 06/09 150.001667896 06/15 25.001669023 06/21 100.001684500 06/26 250.001689344 07/03 175.001692565 07/10 50.001694628 07/17 140.00


CURRENTLY DUE(6/15 to 7/15)

Invoice # Date Amount 1667896 06/15 25.001669023 06/21 100.001684500 06/26 250.001689344 07/03 175.001692565 07/10 50.00


INVOICE # DATE AMT1638993 05/10 75.001657890 06/09 150.001667896 06/15 25.001669023 06/21 100.001684500 06/26 250.001689344 07/03 175.001692565 07/10 50.001694628 07/17 140.00


FUTURES DUE(7/16 and Beyond)

Invoice # Date Amount1694628 07/17 140.00


INVOICE # DATE AMT1638993 05/10 75.001657890 06/09 150.001667896 06/15 25.001669023 06/21 100.001684500 06/26 250.001689344 07/03 175.001692565 07/10 50.001694628 07/17 140.00


PAST DUE0-30

Invoice # Date Amount1657890 06/09 150.00

31-60Invoice # Date Amount

1638993 05/10 75.00


INVOICE # DATE AMT1638993 05/10 75.001657890 06/09 150.001667896 06/15 25.001669023 06/21 100.001684500 06/26 250.001689344 07/03 175.001692565 07/10 50.001694628 07/17 140.00

Sub-Seq by Group/Branch

Sequences output by group or

branch

Aging Basis

Indicates whether aging

is done according to due date or invoice date

Age Credits

Indicates whether credits are aged or treated as current

Yes Credit balances appear across the aging columnsNo Credits included “Current” column (no entries in the aging columns)

Discount and Future Aging

Determines if Discount and Future Aging information is

included on the report

Aged Receivables Report Sample

Credit Balance Report

Credit Balance Report Parameters

Sequence

Aging Periods

Functions the same as the Aging Options of the

Aged Receivables Report

Credit Balance Report SampleCOMPANY: TIMELY SUPPLY ACCOUNTS RECEIVABLE

CREDIT BALANCE REPORT

CUST REP NAME A/R-CUST CRED LIMIT F/S LAST PMT HIGH CRED OPEN ORDERS YTD SALES 1ST SALE

INV DATE INVOICE# DESCRIPTION COMM# CURRENT 31 - 60 61 - 90 OVER 90

GROUP 1 BRANCH 1

ABCTOO 100 ABC TOOL COMPANY No L 0 ? 281.40 3,454.12 08/04/01

07/29/99 1000536-1-0 07/29/99 09:35:45 0 22.4007/29/99 1000539-1-0 07/29/99 09:54:41 0 206.0007/29/99 1000546-1-0 07/29/99 12:52:11 0 53.00

-------------- -------------- -------------- --------------OPEN CREDIT -2,029.05 0.00 281.40 0.00 0.00

---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------COMPANY: TIMELY SUPPLY ACCOUNTS RECEIVABLE 07/05/02 15:27 PAGE 2

CREDIT BALANCE REPORTBRANCH SUMMARY

GROUP BRANCH OPEN CREDIT CURRENT 31 - 60 61 - 90 OVER 90

1 1 281.40 0.00 281.40 0.00 0.00-------------- -------------- -------------- -------------- --------------

TOTALS 281.40 0.00 0.00 0.00 0.00

NUMBER OF RECEIVABLES 0 3 0 0

Forecast Report

Forecast Report Parameters

Sequence

Forecast Period

Defines the number of days in each of the nine

equally spaced time periods

Forecast Report Sample

COMPANY: DISTRIBUTORS INC. ACCOUNTS RECEIVABLE CASH FORECAST REPORT

CUST NAMEREP OPEN A/R CURRENT 31 - 60 61 - 90 91 - 120 121 - 150 151 - 180 181 - 210 211 - 240 OVER - 240

GROUP 1 BRANCH 1BES100 BEST FOODS - STORE #100

100 713 354 359 0 0 0 0 0 0 0----------- ----------- ----------- ----------- ----------- ----------- ----------- ----------- ----------- -----------

TOTALS 713 354 359 0 0 0 0 0 0 0_________________________________________________________________________________________________________________COMPANY: DISTRIBUTORS INC. ACCOUNTS RECEIVABLE 06/16/02 13:20 PAGE 2

CASH FORECAST REPORTBRANCH SUMMARY

GROUP BRANCH OPEN A/R CURRENT 31 - 60 61 - 90 91 - 120 121 - 150 151 - 180 181 - 210 211 - 240 OVER - 240

1 1 14,632 12,917 243 1,220 252 0 0 0 0 0----------- ----------- ----------- ----------- ----------- ----------- ----------- ----------- ----------- -----------

TOTALS 14,632 12,917 243 1,220 252 0 0 0 0 0

NUMBER OF RECEIVABLES 14 1 5 1 0 0 0 0 0

Unallocated Payment Report

Unallocated Payment Report Parameters

Sequence

Unallocated Payment Report Sample

COMPANY: DISTRIBUTORS INC. ACCOUNTS RECEIVABLE 06/16/02 13:21 PAGE 1UNALLOCATED PAYMENTS REPORT

CUST NAME JRNL DATE TYPE CHECK# ENTRY ID PAYMENT UNALLOCATED

GROUP 1 BRANCH 1

ABCTOO ABC TOOL CORPORATION 05/25/02 CK 2423 JAS 05/25/02 123.00 123.00ABCTOO ABC TOOL CORPORATION 06/12/02 CK 2535 JAS 06/12/02 325.00 25.00

-------------- --------------TOTAL FOR ABCTOO 448.00 148.00

COAMOV COASTAL MOVERS 05/27/02 CK 3476 KAT 05/27/02 75.00 75.00-------------- --------------

TOTAL FOR COAMOV 75.00 75.00_____________________________________________________________________________________________________________COMPANY: DISTRIBUTORS INC. ACCOUNTS RECEIVABLE 06/16/02 13:21 PAGE 2

UNALLOCATED PAYMENTS REPORTBRANCH SUMMARY

GROUP BRANCH PAYMENT UNALLOCATED

1 1 523.00 223.00-------------- --------------

TOTALS 523.00 223.00

Unearned Discounts Report

Unearned Discounts Report Parameters

Sequence

Min/Max Payment Date

Min/Max Unearned Discount

Unearned Discounts Report Sample

COMPANY: DISTRIBUTORS INC. ACCOUNTS RECEIVABLEUNEARNED DISCOUNT REPORT

CUST NAME REP NAMEINVOICE# INV DATE TYPE CHECK# PMT DATE DISC DATE OVERDUE PMT AMOUNT DISC TAKEN DISC AVAIL UNEARNED

GROUP 1 BRANCH 1AAGIND AAG INDUSTRIES 143 RALPH WRIGHTSTONE1070200- 0001 06/ 01/ 02 CC 06/ 18/ 02 06/ 11/ 02 7 140.00 2.80 0.00 2.80

-------------- ------------- ------------- ------------ -TOTAL FOR AAGIND 140.00 2.80 0.00 2.80

______________________________________________________________________________________________________________________________________

COMPANY: DISTRIBUTORS INC. ACCOUNTS RECEIVABLE 06/16/02 13:26 PAGE 2UNEARNED DISCOUNT REPORT

BRANCH SUMMARYGROUP BRANCH PMT TOTAL DISC TAKEN DISC AVAIL UNEARNED DISC

1 1 590.00 52.98 4.86 48.12------------- ------------- ------------- --------------

TOTALS 590.00 52.98 4.86 48.12

Payment Plan Register

Payment Plan Register Parameters

Sequence

Start/End Date

Start / End Invoice Date

Payment Plan Register Sample

COMPANY: DISTRIBUTORS INC. ACCOUNTS RECEIVABLE PAYMENT PLAN INVOICE REGISTER

01/01/50 - 06/16/02

CUSTNAME ORIG INVOICE# GEN DATE INV DATE DUE DATE DISC DATE ORIG INV ORIG DISC ENTRY ID

GEN INVOICE# DUE DATE DISC DATE GEN INV GEN DISC

GROUP 1 BRANCH 1

BES100BEST FOODS - STORE #100 1000604-0001 05/12/02 05/12/02 05/12/02 05/12/02 717.33 0.00 JAM 05/12/02

1000604-0001-01 06/26/02 06/26/02 358.67 0.001000604-0001-02 07/26/02 07/26/02 358.66 0.00

Cash Receipts Journal

Cash Receipts Journal Parameters

Sequence

Start/End Cash Account

Start/End Attention Code

Payment Type

AllCheckCashCredit CardAdjustment Wire Transfer

Commit

Display Parameters

Cash Receipts Journal Sample

COMPANY: DISTRIBUTORS INC. ACCOUNTS RECEIVABLE 06/16/02 13:23 PAGE 1CASH RECEIPTS JOURNAL

01/01/50 - 06/16/02

CUSTNAME JRNL DATE GROSS PMT NET PMT TP CHECK# CASH ACCOUNT ENTRY ID

INVOICE# INV DATE GROSS PAID NET DISC PAID WRITE-OFF ACCOUNT ORIGINAL A/R CD

GROUP 1 BRANCH 1

BES100 BEST FOODS 05/12/02 15.00 15.00 CM 01-360-550 JAS 05/12/02

1900006-0000 05/12/02 15.00 15.00 0.00 0.00-------------- -------------- -------------- --------------

TOTAL FOR BES100 15.00 15.00 0.00 0.00

COAMOVCOASTAL MOVERS 05/27/02 75.00 75.00 CK 8494 01-110-004 KAT 052702

1000663-0001 05/27/02 75.00 75.00 0.00 230.00

COAMOVCOASTAL MOVERS 06/07/02 3.28 3.28 CA 01-110-004 KAT 060702

1000656-0001 05/23/02 3.28 3.28 0.00 3.28--------- ------------------- ------------- --------------

TOTAL FOR COAMOV 78.28 78.28 0.00 0.00

Cash Receipts Journal SampleCOMPANY: DISTRIBUTORS INC. ACCOUNTS RECEIVABLE

CASH RECEIPTS JOURNAL01/01/50 - 06/16/02

BRANCH SUMMARY

GROUP BRANCH TOTAL PAYMENT1 1 8,593.28

-----------------TOTALS 8,593.28

--------------------------------------------------------------------------------------------------------------------------------------COMPANY: DISTRIBUTORS INC. ACCOUNTS RECEIVABLE

CASH RECEIPTS JOURNAL01/01/50 - 06/16/02

PAYMENTS SUMMARY

GROSS ACCOUNTS RECEIVABLE 8,593.28TOTAL NUMBER OF PAYMENTS 36

ACCOUNT# NAME AMOUNT01-110-004 CASH-IN BANK 8,578.28 01-120-001 ACCOUNTS RECEIVABLES -8,593.2801-470-100 CASH DISCOUNT ALLOWED 0.0001-360-550 FREIGHT-OUTGOING 15.00

---------------TOTAL 0.00

PAYMENT TYPE COUNT AMOUNT

Check 12 5,075.00Cash 19 2003.28Credit Card 2 1,500.00Credit Memo 1 15.00Adjustment 2 0.00

--------------TOTAL 8,593.28

Deposit Journal

Deposit Journal Parameters

Sequence

Description

Deposit Journal Sample

COMPANY: DISTRIBUTORS INC. ACCOUNTS RECEIVABLE DEPOSIT JOURNAL

06/01/02 - 06/16/02

CASH ACCOUNT: 01-110-004 CASH-IN BANK DEPOSIT DATE: 06/10/02

CUST NAME JRNL DATE ENTRY ID TYPE CHECK# AMOUNT POSTDATED?

GROUP 1 BRANCH 1

ABCTOO ABC-TOOL CORPORATION 06/01/02 PAM 060102 CK 2423 123.00 NOACMTOO ACME TOOL & DIE 06/09/02 JDK 060902 CK 1233 456.00 NOCOAELE COAST ELEC. & PLUMBING 06/10/02 JDK 061002 CK 660 500.00 NOCOAMOV COASTAL MOVERS 06/15/02 KTT 061502 CK 8494 75.00 NO

--------------TOTAL 1,154.00

________________________________________________________________________________________________________

COMPANY: DISTRIBUTORS INC. ACCOUNTS RECEIVABLE DEPOSIT JOURNAL

BRANCH SUMMARY06/01/02- 06/16/02

GROUP BRANCH TOTAL

1 1 1,154.00-----------------

TOTAL 1,154.00

Deposit Journal Sample

COMPANY: DISTRIBUTORS INC. ACCOUNTS RECEIVABLE DEPOSIT JOURNALDEPOSIT SUMMARY

06/01/02 - 06/16/02

DISTRIBUTORS INC. DEPOSIT DATE: 06/16/0219 W.COLLEGE AVE.YARDLEY PA 19067

01-110-004 CASH-IN BANKTOTAL CASH: 320.28

CHECK# ABA# AMOUNT

2423 123.001233 456.00660 500.008494 75.00

--------------

NUMBER OF CHECKS: 4 TOTAL CHECKS: 1,154.00======================

TOTAL DEPOSITS: 1,154.00

Manual Receivables Journal

Manual Receivables Journal Parameters

Sequence

Manual Receivables Journal Sample

COMPANY: DISTRIBUTORS INC. ACCOUNTS RECEIVABLE 06/16/02 13:24 PAGE 1MANUAL RECEIVABLES JOURNAL

01/01/50 - 06/16/02

CUST NAMEINVOICE# INV DATE DESC COMM# POST? REP TKR REP COMM TKR COMM ENTRY IDGROSS SALES STATE TAX OTHER TAX OUT FREIGHT IN FREIGHT PHONE MISC PREPAID

GROUP 1 BRANCH 1

ABCTOO ABC-TOOL CORPORATION1861852-0000 06/12/02 0 YES 100 0 0.00 0.00 061202

,235.00 220.900 14.10 0.00 0.00 0.00 0.00 0.00 0.00------------- ------------- ------------- ------------- ------------- ------------- ------------- ------------- -------------

235.00 220.90 14.10 0.00 0.00 0.00 0.00 0.00 0.00

HALSAL HALL SALES CO.1845789-0000 06/15/02 0 YES 101 0 0.00 0.00 061502

500.00 470.00 30.00 0.00 0.00 0.00 0.00 0.00 0.00------------- ------------- ------------- ------------- ------------- ------------- ------------ - ------------- -------------

500.00 470.00 30.00 0.00 0.00 0.00 0.00 0.00 0.00

Manual Receivables Journal Sample

COMPANY: DISTRIBUTORS INC. ACCOUNTS RECEIVABLE 06/16/02 13:24 PAGE 2MANUAL RECEIVABLES JOURNAL

01/01/50 - 06/16/02BRANCH SUMMARY

POSTING AMOUNTS

GRP BR GROSS SALES STATE TAX OTHER TAX OUT FREIGHT IN FREIGHT PHONE MISC PREPAID

1 1 8,287.00 7,789.78 497.22 0.00 0.00 0.00 0.00 0.00 0.00------------- ------------- ------------- ------------- ------------- ------------- ------------- ------------- ------------

TOTAL 8,287.00 7,789.78 497.22 0.00 0.00 0.00 0.00 0.00 0.00

AMOUNT ACCOUNT7,789.78 01-120-001 ACCOUNTS RECEIVABLES

- 7,789.78 01-310-100 STOCK SALES497.22 01-490-100 INCOME TAX-FEDERAL

- 497.22 01-490-200 INCOME TAX-STATE--------------

TOTAL 0.00

Sales Commission Journal

Sales Commission Journal Parameters

Sequence

Sales Commission Journal Sample

COMPANY: DISTRIBUTORS INC. ACCOUNTS RECEIVABLE 06/16/02 13:26 PAGE 1SALES COMMISSION JOURNAL

01/01/50 - 06/16/02

CUST NAMEJRNL DATE INVOICE# INV DATE REP NAME SALES AMOUNT REP COMM

GROUP 1 BRANCH 1

COAMOV COASTAL MOVERS05/27/02 1000656-0001 05/23/02 104 FRED BENTELE 3, 899.00 194.95

101 PHILIP RUSSELL 116.97-------------- --------------

TOTAL FOR COAMOV 3,899.00 311.92____________________________________________________________________________________________________________

COMPANY: DISTRIBUTORS INC. ACCOUNTS RECEIVABLE 06/16/02 13:26 PAGE 2SALES COMMISSION JOURNAL

BRANCH SUMMARY01/01/50 - 06/16/02

GROUP BRANCH SALES AMOUNT REP COMMISSION1 1 3,899.00 311.92

-------------- --------------TOTAL 3,899.00 311.92

Service Charge Journal

Service Charge Journal Parameters

Sequence

Start/End Zip

Service Charge Journal SampleCOMPANY: DISTRIBUTORS INC. ACCOUNTS RECEIVABLE 06/16/02 13:26 PAGE 1

SERVICE CHARGE JOURNAL01/01/50 - 06/16/02

CUST BILL-TO-NAME SC INVOICE# SC DATE COMMENT SC % AMOUNT OVERDUE SC AMOUNT

GROUP 1 BRANCH 1

BES100 BEST FOODS - STORE #100 1700005-0000 05/27/02 0 1.00 702.33 7.02COLMAC COLORADO MACHINE 1700008-0000 05/27/02 0 1.00 3,055.76 30.56FROELE FROMM ELECTRIC CORP. 1700009-0000 05/27/02 0 1.00 638.12 6.38HVASAL HVAC SALES CO. 1700010-0000 05/27/02 0 1.00 277.26 2.77

_____________________________________________________________________________________________________________COMPANY: DISTRIBUTORS INC. ACCOUNTS RECEIVABLE 06/16/02 13:26 PAGE 2

SERVICE CHARGE JOURNALBRANCH SUMMARY

01/01/50 - 06/16/02

GROUP BRANCH SERVICE CHARGE AMT

1 1 46.73--------------

TOTAL 46.73

ACCOUNT SUMMARY

AMOUNT ACCOUNT NAME

46.73 01-120-001 ACCOUNTS RECEIVABLES-46.73 01-120-002 MISC. ACCOUNTS RECEIVABLE

--------------TOTAL 0.00

Receivables Open Detail Report

Receivables Open Detail Report Parameters

End Date

Receivables Open Detail Report SampleCOMPANY: DISTRIBUTORS INC. ACCOUNTS RECEIVABLE 06/16/02 13:28 PAGE 1

OPEN RECEIVABLES REPORT

CUST REP NAME CRED LIMIT F/S LAST PMT YTD HIGH CRED OPEN ORDERS YTD SALES 1ST SALEINV DATE INVOICE# DESCRIPTION COMM# CURRENT 31 - 60 61 - 90 OVER 90 PAID

BES100 100 BEST FOODS - STORE #100 No L 0 0 05/12/02 $0.00 $0.00 $717.33 02/27/02

890 HIGHWAY 57BEAR DE 19701312-456-7800

05/12/02 1000604-0001-01 21913-02 80 0.00 358.67 0.00 0.00 0.0005/12/02 1000604-0001-02 21913-02 80 0.00 358.66 0.00 0.00 0.0005/12/02 1900006-0000 INC FREIGHT 0 0.00 -15.00 0.00 0.00 15.0005/27/02 1700005-0000 SRVC CHARGE 0 10.00 0.00 0.00 0.00 0.00

-------------- -------------- -------------- -------------- --------------OPEN A/R 712.33 10.00 702.33 0.00 0.00 15.00

__________________________________________________________________________________________________________________________

COMPANY: DISTRIBUTORS INC. ACCOUNTS RECEIVABLE 06/16/02 13:28 PAGE 2OPEN RECEIVABLES REPORT

BRANCH SUMMARY

GROUP BRANCH OPEN A/R CURRENT 31 - 60 61 - 90 OVER 90 PAID

1 1 712.33 10.00 702.33 0.00 0.00 15.00-------------- -------------- -------------- -------------- -------------- --------------

TOTALS 712.33 10.00 702.33 0.00 0.00 15.00

Tax Adjustment Detail Report

Tax Adjustment Detail Report Parameters

Start/End Schedule

Tax Adjustment Detail Report SampleCOMPANY: TIMELY SUPPLY ACCOUNTS RECEIVABLE 07/05/02 15:03 PAGE 1

TAX ADJUSTMENT DETAIL REPORT

SCHD CUST NAME INVOICE# INV DATE JRN DATE ENTRY ID AMOUNT ACCOUNT#

GROUP 1 BRANCH 1

1 FROELE FROMM ELECTRIC CORP. 1000047-0001 06/08/02 06/02/02 LKD 060802 12.61 01-250-0031 BLACKS BLACKSTONE COMPANY 1000533-0001 06/23/02 06/27/02 KAT 062302 0.60 01-490-2006 EDWCON EDWARDS CONTRACTING 1000584-0001 06/25/02 06/25/02 LKD 062502 53.55 01-250-003

-----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------COMPANY: TIMELY SUPPLY ACCOUNTS RECEIVABLE 07/05/02 15:03 PAGE 2


GROUP 1 BRANCH 1 TOTALSSchd Amount

1 13.216 53.55

------------TOTAL 66.76

-----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------COMPANY: TIMELY SUPPLY ACCOUNTS RECEIVABLE 07/05/02 15:03 PAGE 3


TOTALSSchd Amount

1 13.216 53.55

------------TOTAL 66.76

Summary

Provide an overview of the reports and journals of A/R, including how to maintain themProvide a detailed review & description of the each Account Receivables report

For More Information…

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activant acclaim - epicorcash account: 01-110-004 cash-in bank deposit date: 06/10/02 cust name jrnl...

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