ACUStudyAbroadFacultyHandbook

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DearFaculty,Webelievethatthishandbookwillhelptoanswermanyofyourquestions.Thedocumentsinthehandbookaresetupinfourdistinctsections:

1. Facultyapplications2. Policiesandprocedures3. Safetyandprevention4. Studentmaterials

Asyouhavequestionsthroughouttheprocess,pleasedonothesitatetocontactus.Thankyouforyourinterest,andwelookforwardtoworkingwithyou!

Blessings,

KevinKehlandRachelBrownRachelBrownStudyAbroadCoordinatorstudy_abroad@acu.edu325.674.2754AD124

KevinKehl,Ed.D.ExecutiveDirectorofCIEkehlk@acu.edu325.674.2710AD124

Thefollowingresourceswereusedinthedevelopmentofthishandbook:SarahE.SpencerandKathyTuma,eds.TheGuidetoSuccesfulShort­TermProgramsAbroad.

NAFSA:AssociationofInternationalEducators.2002.R.MichaelPage,et.al.MaximizingStudyAbroad:AProgramProfessionals’GuidetoStrategiesfor

LanguageandCultureLearningandUse.UniversityofMinnesota.2003.

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TableofContents

FACULTYAPPLICATIONS.......................................................................................................................4 ThissectionincludesmaterialsrequiredtoapplyforaFaculty­in­ResidencepositionatanACUStudy Abroadsiteandalsotoproposetheconsiderationofafaculty­ledStudyAbroadProgramatan off­sitelocation.

FacultyResponsibilitiesandContract……....………………………………………………………5 Faculty‐in‐ResidenceApplication.................................................................................................7 Non‐HubSiteFaculty‐LedStudyAbroadProgramProposal…..........……………….....10 ProgramPlan…………………………...……………………………..................................................….11

POLICIES&PROCEDURES..................................................................................................................16

Thissectionincludesadescriptionofbenefitsandnecessaryregulationsthatfacultymembersare expectedtounderstandandenforcewhileabroad.

SummaryofFacultyBenefits.......................................................................................................17 GuestPolicy…......................................................................................................................................18 InsuranceRequirements…………....……………………………………………………………….....19 FacultySubstanceAbusePolicy.……………….…………………….…………………………..….20 StudentAlcoholPolicy.……………………………………………………………………………..…...21 SampleFacultyE‐MailtoParents..............................................................................................23

SAFETY&PREVENTION......................................................................................................................24

Thissectionincludespertinentinformationregardingtheproperpreparationforandhandlingofa crisisorothersafetyconcernswhiletravelingabroad.

CrisisManagementPlan................................................................................................................25 CrisisManagementTeamContactInformation..................................................................26 IncidentReport..........................................................................................................................27‐28 RiskManagementPlan……………………………………………………………..............................29 SafetyTipsandOtherResources..………………..………………..............................................31

STUDENTMATERIALS..........................................................................................................................35

Thissectionincludesapplications,forms,andguidelinesgiventostudentsthatarenecessaryforfaculty memberstoreadandreferencewhenappropriate.

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FacultyApplications

ThissectionincludesmaterialsrequiredtoapplyforaFaculty­in­ResidencepositionatanACUStudyAbroadsiteandalsotoproposetheconsiderationof

afaculty­ledStudyAbroadProgramatanoff­sitelocation.

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AbileneChristianUniversityStudyAbroadPrograms

FacultyResponsibilitiesandContractAtypicalfull‐timefacultyassignmentinasemester‐longStudyAbroadprograminvolvestheequivalentoffourcourses,whileafacultyassignmentforasummerprograminvolvestheequivalentoftwocourses.Theactualnumbermayvarybutwillincludeaminimumoftwocourseswithanappropriateamountofreleasetimeforadministrativeanduniversityserviceresponsibilitiesrelatedtothestudyabroadprogram.FacultywillworkwiththeExecutiveDirectoroftheCIEintheselectionofcourses.Selectionsshouldbeparticularlysuitedormodifiedwiththestudyabroadsite/contextinmind.Facultymembersplayacrucialroleinsupportingstudyabroadandtheoverallstudentexperience.Tohelpensurethatyouhavethebestpossibleexperiencewhileservingabroad,theCIEasksthatyoucarefullyconsiderthefollowingresponsibilities:

1. ThoseindividualsselectedtoserveasstudyabroadFaculty‐in‐ResidenceatoneofACU’sstudyabroadsitesshouldexpecttowork10hoursintherecruitmentprocessduringtheacademicyearpriortodeparture.TheseactivitiesareoftencoordinatedthroughACU’sStudyAbroadofficeinconjunctionwithyouracademicdepartment.Examplesofsuchactivitiesincluderecruitingactivelyinone’sownclassesaswellasinasmanyotherclassesaspossibleandinterviewingprospectivestudents.

2. Inpreparationforyourassignmentabroad,youmustattendallinformation/orientationmeetingsforboth

thevisitingfacultyandstudents.

3. Youmustaccompanystudentsonallrequiredgroup/classexcursions.

4. Youmustteach2‐3coursesasassigned,incorporatinginformationandexperiences.

5. Youmustserveasastudentmentorandgroupprojecttutor.

6. Intheeventofanemergencyorstudentillness,youmustbeavailabletoaccompanyorotherwisestaywithinjured/sickstudent(s)untiltheycanbereunitedwiththemaingrouportravelbacktotheUS.

7. Youmustserveasfacilityandstudentsupervisoronatleastthreefreetravelweekendseachsemester.

8. Youmustattendastudent/facultyeventinAbileneafterreturningfromtheprogram.

9. YoumustattendadebriefingmeetingwithCIEstaffafterreturningfromtheprogram.

10. AfteryoureturntoACU,youshouldserveasaresource/mentorforfuturestudyabroadfaculty.

Courses

1. InconsultationwiththeExecutiveDirectoroftheCIE,identifyatleasttwo(summer)orthree(semesterprograms)ACUcoursesyouproposetoteach.

2. Planandorganizeeachcourseinsuchawaythatitwillbestrengthenedviaclassexcursions,servicelearning,andindividualtravel.

Recruitment

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Ourexperienceindicatesthatthemoreactiveandengagedyouareintherecruitingprocesswithinyourowncollegeanddepartment,themoresuccessfulyouwillbeinattractingstudentstoconsiderstudyingabroad.Wehavealsofoundthatthemoretimeyouareabletospendengagingwithstudentspriortodeparture,thebetterequippedyouwillbetohelpshapeandinfluencethestudentcommunityonceabroad.Approximately20and60studentsapplyforeachsemesterprogramandapproximately15to40studentsforeachsummerprogram.Youwillneedtoattendallinformationmeetings,beavailabletoassisttheCIEininterviewingapplicants,andprovidepersonal/academicadvisingpriortotheirdeparture.MeetingsincludeStudyAbroadpre‐departureChapelsandseveralorientationsessionspriortodeparture.RiskManagementEachFaculty‐in‐ResidencemustattendascheduledmeetingwiththeExecutiveDirectoroftheCIEandACU’sRiskManagertodiscussissuesrelatedtooverallprogramandpersonalriskmanagement.PleasenotethatacopyofProofofTravelInsuranceforallnon­ACUemployeestravelingwithyoumustbeplacedonfilewiththeRiskManagerpriortoyourdeparture.Additionalinformation‐PleasesubmityourresponsestotheitemsbelowelectronicallyasaWorddocument.

1. IndicateallACUStudyAbroadprogramsinwhichyouhaveparticipatedinthelast10years.Listprogramanddate.

2. Whatindividualorgrouptravelexperienceshaveyouhad?Listdestinationsandduration.3. Whileforeignlanguageproficiencyisnotarequirement,pleaseindicatetheforeignlanguage(s)youspeak,

writeand/orread.4. WriteabriefpersonalstatementexpressingwhyyoudesiretoparticipateinACU’ssemester‐longStudy

Abroadprogram.5. WhatspecialqualificationsdoyouhavethatmakeyouparticularlywellsuitedtoserveasFaculty‐in‐

Residenceabroad?6. Willyoubeabletomakeallnecessarypersonalandfinancialarrangementsinorderforyoutoparticipate

intheprogram?Note:Allselectedfacultywillearntheirregularsalarywhileabroad.SummerFaculty‐in‐Residencewillearncompensationonapercoursebasis,accordingtotheACUsummerpayscale.Youwillbeprovidedcomplimentaryhousing,aperdiem,paidroundtriptransportationtothestudyabroaddestination,andpaidprogram‐relatedtravelforgroupexcursions.Facultyshouldexpectadditionalpersonalexpenses,suchasnon‐program‐relatedindividualtravelcosts.I,____________________________,understandandagreetocomplywiththefacultyresponsibilitiesasoutlinedinthisdocument.___________________(Date)Applicant–Faculty‐in‐Residence:_____________________________________________________________________________ Signature Date

RiskManager:___________________________________________________________________________________________________ Signature Date

ExecutiveDirectorCIE:________________________________________________________________________________________ Signature DateDepartmentChair:_______________________________________________________________________________________________ Signature DateCollegeDean:____________________________________________________________________________________________________ Signature DateProvost:__________________________________________________________________________________________________________ Signature Date

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AbileneChristianUniversityStudyAbroadPrograms

Faculty­in­ResidenceApplicationName:___________________________________________E‐mail:______________________________________________ACUBox:_____________________________________WorkPhone:__________________________________________HomeAddress:______________________________________________________________________________________City/Zip:_____________________________________Home/CellPhone:___________________________________TeachingField(s)/Discipline(s):___________________________________________________________________PleaseconsidermeasanapplicantforanACUSemester‐longorSummerStudyAbroadProgram.Checktheprogram(s)andsemester/summerforwhichyouareapplying.

ACUinOxford,England Fall20______ Other:_____________ACUinLatinAmerica Spring20____ACUinLeipzig,Germany Maymester20_____Other:___________________ SummerI,20_____SummerII,20_____

Signature:________________________________________________ Date:____________________________ FacultySignature:________________________________________________ Date:____________________________ DepartmentChairSignature:________________________________________________ Date:____________________________ CollegeDeanSignature:________________________________________________ Date:____________________________ Director,CIESignature:________________________________________________ Date:____________________________ ProvostComments:

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FacultyInformationForm

StudyAbroadLocation:________________________________SessionandYear:____________________________________Faculty:___________________________________________________________________________________________ LegalName PassportnumberSpousename:____________________________________________________________________________________ LegalName PassportnumberChildnameandage:_____________________________________________________________________________ LegalName Age PassportnumberChildnameandage:_____________________________________________________________________________ LegalName Age PassportnumberChildnameandage:_____________________________________________________________________________ LegalName Age PassportnumberChildnameandage:_____________________________________________________________________________ LegalName Age PassportnumberDepartment:___________________________________________ Extension:___________________________HomePhoneNumber:_____________________________CellPhoneNumber:___________________________RequestedReturnDeviationDate:(Due90daysbeforedeparture)__________________________________________

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CourseInformation________________________________________________________________________________________CourseNumber CourseName CourseDescription:_____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Booksneededforcourse:______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________CourseNumber CourseName CourseDescription:_____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Booksneededforcourse:______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________CourseNumber CourseName CourseDescription:_____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Booksneededforcourse:______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

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Non­HubSiteFaculty­LedShort­TermStudyAbroadProgramProposalAbileneChristianUniversity

CenterforInternationalEducation

Pleasenote:ProgramproposalsforeachsummermustbesubmittedtotheProvost’sStudyAbroadAdvisoryCouncilatleast12monthspriortotheanticipatedstartdateoftheprogram.Facultywillbenotifiedregardingwhetherornottheirproposalhasbeenapprovedwithinonemonthofitssubmissiontothecouncil.Pleasealsobeawarethatatotalofuptothree(3)non‐hubsiteprogramproposals(neworrepeating)maybeapprovedforeachsummer.Sponsoringdepartmentandcollege_____________________________________________________________________Facultynameandtitle __________________________________________________________Extension__________________________E‐mail__________________________PROGRAMDESCRIPTIONProgramname _____________________________________________________________________________Programsite(s) _____________________________________________________________________________Duration(inweeks) ___________________________ Dates(approximate)________________________________Howmanyfacultymemberswillaccompanythegroup?______________________________________________________ Numberofcredithoursperstudent:____________________Targetstudentgroupsize(min,max)____________________Course(s)tobeoffered(pleasenotethatacademicdepartmentswillberesponsibletopayforfaculty‐teachingstipendsforallsummercoursesofferedthroughstudyabroad):____________________________________________________________________________________________________________________________________________________________________

ENROLLMENTANDINSTRUCTION–AllagreementswithpartnerinstitutionsmustreceiveapprovalfromtheCIEpriortothesubmissionofthecompletedprogramproposal.ProgramproposalsinvolvinganytypeofagreementorcontractmustsubmitarequesttodosototheCIEinwriting. WillACUfacultyteach?Circleone:NoSomecoursesAllcoursesWillstudentsenrollinaninstitutiononsite?Circleone:NoYes Nameofhostinstitution(ifotherthanACU):________________________________________________________ Checkone:

o Theinstitutionisaregionally‐accredited,degree‐grantinginstitutionofhighereducation.Studentswillreceiveanofficialcertificateortranscriptfromthehostinstitutionuponcompletionofcourses.

o Theinstitutionisalocallanguageschoolorotherspecialized,non‐accreditedinstitution.Nameofvisitingfaculty(non‐ACU)_______________________________________________________________TerminalDegree&Field_______________________________________________________________________

PROGRAMAPPROVAL

FacultyDirector DateDepartmentChair Date CollegeDean DateDirector,CenterforInternationalEducation DateProvost DateCompletedformreceived:

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Non­HubSiteFaculty­LedShortTermProgramPlanBrieflydescribetheproposedacademicprogram,includingcourse(s),excursions,andothercurricularandco‐curricularactivities:Describetheproposedstudentandfacultyaccommodationsforroom,board,andtransportation:Allstudentsmustattendapre‐departureorientationthatdisseminatesimportantinformationrelatedtocost,safety,internationaltravel,andallrelatedprogramexpectations.Nameoffacultyresponsiblefororganizingandleadingorientationsessions:Describeanysafetyissuesorotherrelevantriskmanagementconcernsthatmightbeassociatedwiththeproposedprogramand/orsiteandadetailedplantoaddresstheseconcerns(i.e.,emergencyplan):Inwhatwayswillthecourseandprogramcontentbe“internationalized,”utilizingresourcesfoundinthelocalculture?Howwilltheproposedprogramaddresshelpingstudentstothinkmissionally,criticallyandglobally?Describewaysinwhichthiswillbeassessed:Note:Pleaseattachaspreadsheetdetailingallestimatedprogramcosts(i.e.coursepay,facultyanddependenttravel,perdiem,excursions,airfare,etc.)aswellasasyllabusforeachproposedcourse.

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CHECKLISTTOASSISTINNON­HUBSITEFACULTY­LEDSHORT­TERM

STUDYABROADPROGRAMDEVELOPMENT:

PURPOSE&GOALSTheprogram’spurposes,goals,andeducationalobjectivesareconsistentwithandsupporttheMissionandStrategicPlanofACUandtheCIE.

Aplanningtimelinehasbeenestablishedandwillbefollowed.TheprogramadherestotheNAFSA:AssociationofInternationalEducators’PrinciplesfortheAdministrationofStudyAbroadPrograms,asACUisaninstitutionalmemberofNAFSA.Informationcanbefoundatthefollowingaddress:(http://www.nafsa.org/content/InsideNAFSA/EthicsandStandards/PrinciplesStudyAbroad.htm)

ACADEMICQUALITY Thelengthoftheprogram,coursecontent,andvarietyofexperiencesaresufficienttoachievethe program’sstatedobjectives.

CoursesareatleastasacademicallyrigorousasACUcoursesintheUnitedStates.

Programexcursionsareplannedinadvance,serveasintegralcomponentsofthecourses,andare developedandledbyfaculty.

Admissionsrequirementsareconsistentwiththeprogram’spurposes,goals,andeducational objectives.

a)U.S.facultyareselectedbasedontheirprofessionalqualificationsintheirfields,college‐levelteachingexperiencesandeffectiveness,knowledgeofandexperienceinthehostculture,andcommitmenttotheprogram’sobjectives.b)Foreignfacultyareselectedbasedontheirprofessionalqualifications,college‐level

teachingexperiencesandeffectiveness,andcommitmenttotheprogram’sobjectives.

Theacademicfacilitiesareconvenientlylocated,sufficienttosupportthecurriculum,andadequatelyequipped.

Studentshaveaccesstoeducationalresourcesandlibrarymaterialstocompletecourseassignments.

Onlyasmallportionofcoursesmaybecanceledduetoadministrativeproblems;studentswillbenotifiedofacoursecancellationassoonaspossibleandpreferablyatleast6weeksbeforedeparture.Thefollowinghavebeendeterminedforeachcourse:

CourseTitleCoursePrefix&NumberCreditHoursCourseDescriptionContactHours:Hoursperday,daysperweek,andnumberofweeksthecourserequires.Syllabus

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QUALITYOFCULTURALINTERACTIONThecurriculumeffectivelyusestheuniquephysical,human,andculturalresourcesofthehostenvironment(s).Programresources,excursions,andactivitiesprovideenrichmentofferedbythehostculture.

Apre‐departureorientationisprovidedtoprogramparticipants.Atentativeoutlineoftheorientationhasbeendeveloped.

Orientationuponarrivalinthehostcountryandongoingorientationthroughregularcontactwiththeprogramdirectororresidentdirectorisprovidedtoassiststudentsinadjustingtolivingandlearninginthenewenvironment.

Academicexperiencesaredesignedtohelpstudentsobserveandunderstandthepolitical,economic,cultural,andsocialinstitutionsofthehostcountryandtocompareandcontrastthemwithsimilarinstitutionsintheUnitedStates.

Housing,localtransportation,meals,socialactivities,andotheractivitiesareorganizedtofosterstudentinvolvementintheeverydayactivitiesofthepeopleofthehostculture.

HEALTH,SAFETYANDLIABILITY

TheprogramadherestoNAFSA:AssociationofInternationalEducators’ResponsibleStudyAbroad:HealthandSafetyGuidelines(http://www.secussa.nafsa.org/safetyabroad/guidelines1298.html).

Itisunderstoodthatparticipationintheprograminvolvesrisksnotfoundinstudyattheuniversity.Theserisksinclude:travelingtoandwithin,andreturningfrom,oneormoreforeigncountries,foreignpolitical,legal,social,andeconomicconditions;differentstandardsofdesign,safety,andmaintenanceofbuildings,publicplaces,andconveyances;andothermatters.Participantshavemadetheirowninvestigationconcerningtheserisksandarewillingtoacceptthem.

AnEnglish‐speakingphysicianandlocalmedicalclinic,dentalclinic,optometrist,andhospitalhavebeenidentified.Names,phonenumbers,andaddresses,aswellasinformationonmakingpaymentstothesemedicalproviders,havebeenobtainedandincludedinorientationorregistrationmaterialsforstudents.InthecasethatnoEnglish‐speakingphysicianorpsychologist/psychiatristcanbefound,appropriateinterpretershavebeenidentified(bothmaleandfemale).Psychiatricserviceshavebeenidentifiedandareavailableifneeded.

Facultymembersareresponsibleforcollectingmedicalinformationanddetailsofanydisability‐basedneedsoftheirstudentssoaccommodationscanbemadeifappropriate.

StudentsarecoveredbyACUStudyAbroadtravelinsurancepolicy.Facultymembersandaccompanyingfamilymembersarecoveredbyatravelinsurancepolicythatcoversthematminimumformedicalevacuationandrepatriationofremains.Facilitiesthatareleasedbytheprogramandusedforinstruction,accommodations,mealservice,facultyoffices,andsoforthareconsideredcleanandingoodrepairaccordingtoreasonableandcustomarystandardsofthehostcountry/culture.Upkeepoffireextinguishers,smokedetectors,andcarbonmonoxideequipmentatthefacilitiesisprovidedbythehousingfacilities.

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Theprogramhasaplanforhandlingmedicalemergenciesandotheremergenciesatthestudysiteandwhileonexcursionsorfieldtrips.

RecommendationsoftheU.S.StateDepartmentfortraveltoandwithinthecountryaremonitoreddailybytheprogramdirector.

InformationfromtheCentersforDiseaseControl(http://www.cdc.gov/travel)pursuanttoinoculationsfortraveltothecountryandillnessesthatmaybeexperiencedbyvisitorstothecountrywillbeprovidedtostudents.Applicationdeadlineshavebeensettoleaveadequatetimeforstudentstoobtainanynecessaryinoculations.

Arrangementswithtravelagenciesorprovidersoftransportationorotherservicestothegrouphavebeenmadeinwriting.Participants(bothstudentsandfaculty)areencouragedtoitemizethecontentsoftheirbaggageforinsurancepurposesintheunlikelycasethatbagsarelost.FacultymustresearchDriversLicenserequirementsinareasinwhichheorshewillbedriving.Studentsarenotallowedtodriveforanyprogram‐sponsoredactivityduringStudyAbroad.

RIGHTS&RESPONSIBILITIES

Theprogramhaswrittenstatementsofprogramregulations,limitsofresponsibility,locallawsthatdiffersignificantlyfromthoseintheUnitedStates,andexpectationsoftheprogram’sfacultyandadministrators.

Studentsarerequiredtosignawrittenstudentagreement,whichclearlyexplainstheresponsibilitiesofbothpartiesandincludesthewaiverofliabilityandcovenantnottosue.StudentAgreementandWaiverwillbegiventostudentstosignatorientationoncestudentshavebeengivenaStateDepartmentConsularInformationSheet,anyinformationaboutrisksthattheywillbetaking,andaclearreadingandexplanationofwhattheyaresigning.Facultyarerequiredtosignawrittencontractwhichclearlyexplainstheresponsibilitiesofbothparties,includingrequirementsforfacultyparticipation,salaryarrangements,andcontingencyplansforlowstudentenrollment.

Iftheprogrampermitstheparticipationofminors,thereisawrittenplanforaddressingissuesthatmayarisewiththisconstituency.AnyandallcontractualagreementsforservicesrelatedtoACU‐sponsoredinternationaltravelhavebeenreviewedbytheOfficeofLegalServices.

COSTS&BUDGETING

Theprogrambudgetisbalanced.Actualprogramcostsarebalancedbyrevenuefromprogramfees.Allnon‐hubsitefaculty‐ledshorttermprogramsmustremita$500administrativefeetotheCIEforeachstudentparticipant(whichshouldbereflectedinthedetailedbudget).Thisamountwillbeinadditiontothe$250applicationfeeassessedtoeachapplicant.Thesecostsareawaytohelpencouragefacultytowork/developprogramsthroughtheCIEandtheACUhubsites.Iftheprogramisinanotherlocation,thesefundswillhelpcoverthefinancialcommitmentsACUhasatourhubsites.

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Theprogrambudgetincorporatesacontingencyfundforemergenciesandunexpectedexpenses,ortheprogramidentifiesanothersourceoffundsandthemaximumamountpermittedbythatsourceforcoveringemergenciesorunexpectedexpenses.

Items(suchasbutnotlimitedtotuition,applicationfeesandotherfees,healthandaccidentinsurance,housing,meals,in‐countrytransportation,internationaltransportation,orientationexpenses,andfieldtrips)thatmaybeincludedintheprogramcostarespecified.Estimatesofothercoststhatstudentswilllikelyincurbutnotpaytotheprogramsponsorarespecified.

Paymentdeadlinesarespecified.Theprogramhasclearlyarticulateditspoliciesanddeadlinespursuanttocancellationoftheprogramandhowcancelingtheprogramwillaffectacademiccredit,studentrefunds,facultysalaries,andreturntransportation.Theprogramhasclearlyarticulateditspoliciesanddeadlinespursuanttostudentrefunds,ifastudentcancelshis/herparticipation.

SERVICES

Iftheprogramhiresaresidentdirector,s/hehaspreviousexperienceininternationaleducationandproficiencyinbothlanguages.

Theprogramprovidesaclearexplanationofhowhousingarrangementsforstudentsandfacultywillbemadeandunderwhatcircumstances,ifany,housingarrangementsmaybechanged.

Theprogramprovidesaclearexplanationofwhatarrangementsaremadeformeals.

EVALUATION

TheprogramisusingtheCIEstandardevaluationform(maybeadaptedbasedonprogram’sactivities)andseparatecourseevaluationsandhasdevelopedamechanismforobtainingascompleteparticipationaspossible.Theevaluationswillbeusedforassessmentandwillassistinmakingpositivechangestotheprogram.Facultyarerequiredtoparticipateinapost‐tripmeetingwiththedirectoroftheCIEtoprovidefeedbackandsuggestions.Seriousallegationswillbeinvestigatedandacteduponasappropriate.

PUBLICITY/MARKETING

Thefacultyprogramdirectorhasaclearplanforrecruitingstudents.Publicityincludesthefollowinginformation:

Briefdescriptionofthesponsoringunit/institutionShort,officialstatementconcerningaccreditationShortstatementconcerninganyaffiliationswithahostcountryinstitutionorstudyabroadorganizationExplanationoftheprogram’spurpose,goals,andeducationalobjectivesDescriptionofhousingfacilitiesandmealarrangementsExplanationofitemsincludedintheprogramfeeExplanationofotherprobablecostsforparticipantsthatwillnotbepaidtotheprogramsponsorExplanationofadmissionsrequirementsanddeadlinesStatementthatapplicationtotheprogramdoesnotguaranteeadmissionExplanationoftravelarrangementsContactinformation:names,addresses,telephone,fax,e‐mail,andwebsite

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Iffacultymembershavemadeafirmcommitment,theyarenamedandtheirqualificationsandspecialtyareaslisted.Ifapplicable,namesofinternationalcarriersorcharterorganizersandtheclassesoftraveltobeusedwillbeprovided.

ITINERARY

Aprogramitineraryhasbeendeveloped.

Policies&Procedures

Thissectionincludesadescriptionofbenefitsandnecessaryregulationsthatfacultymembersareexpectedtounderstand

andenforcewhileabroad.

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SummaryofFacultyBenefits

SemesterStudyAbroadPrograms

• AbileneChristianUniversitywillpaythefacultymemberthesamesalaryandbenefitsasifthefacultymemberwereteachingontheACUcampus.TheCenterforInternationalEducation(CIE)willprovidefundstothefacultymember’sdepartmenttocoverthecostsforreplacementoradjunctfaculty.

• TheCIEwillprovideroundtriptransportationforvisitingfacultymemberandspouse

betweenAbileneandtheACUStudyAbroadsiteasarrangedbytheCIE.UponyourreturntotheUnitedStates,theCIEwillprovidearentalcarforyoutousefortransportationbacktoAbilene.

• Freeaccommodations,includingtheuseofafurnishedefficiencyapartment,willbe

providedforfacultyandallaccompanyingdependentfamilymembersatthesitesinOxford,Montevideo,andLeipzig.

• Aperdiemintheamountof$30perfacultymember,oritsequivalent,willbeprovided.No

additionalfoodallowancewillbepaidwhileonexcursions.

• Program‐relatedexcursionsandactivities,asarrangedbytheACUStudyAbroadoffice,willbepaidforbytheCIEforfacultymembersandallaccompanyingdependentfamilymembers.

• Facultymembersmaybeabsentfromthesitefortwoweekendsinadditiontothespringor

fallbreakholiday.Facultymembersmustarrangetheirdatesoftravelinadvancewiththeon‐sitedirector.

• Useofafacultyofficewillbeprovidedatthesiteswhenpossible.Thisincludesthefreeuse

offacultytelephonesforprogram‐relatedcallsandthefreeuseofe‐mail.

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ACUStudyAbroadFacilities

GuestPolicy

AguestoftheACUStudyAbroadfacilityisdefinedasanynon‐programparticipant.

1. WiththeexceptionofguestsstayingintheACUprogramdirector’sapartment(includingonedesignateddirector’sguestroom),allguestswishingtostayovernightatanACUoverseasfacilitymustbeapprovedbytheCIEOffice.

2. AllreservationsandadvancepaymentaremadethroughtheCIEOffice.

3. Allovernightguestsmustsignareleaseandindemnificationagreement.

4. GuestsmayNOTaccompanyanACUstudyabroadgrouponplannedgroupexcursionsortours.Guestsareexpectedtomaketheirowntravelandtourarrangements.

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ACUStudyAbroadProgramInsuranceRequirements

Wearecurrentlyintheprocessofupdatingthisinsuranceinformation

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ACUStudyAbroadProgramFacultySubstanceAbusePolicy

AllfacultymembersaresubjecttotheAbileneChristianUniversitySubstanceAbusePolicywhileabroad.Thispolicyisdescribedindetailbelow.Theupdatedpolicycanbereviewedbyvisitinghttp://www.acu.edu/campusoffices/hr/handbook/index.html.PURPOSE:Theuniversityearnestlysolicitstheunderstandingandcooperationofallemployeesandemployeeorganizationsinimplementingthepoliciessetforthhereininorder:

Toestablishandmaintainasafe,healthyworkingenvironmentforallemployees. Toinsurethereputationoftheuniversityanditsemployeeasgood,responsible citizensworthyofthetrustplacedinthem. Toreducetheincidenceofaccidentalinjurytopersonorproperty. Toreduceabsenteeism,tardiness,andindifferentjobperformance. Toprovideassistancetowardrehabilitationforanyemployeewhoseeksthe university'shelpinovercomingaddictionto,dependenceupon,oraproblem withalcoholordrugs. Tocomplywithfederalrequirementsforadrug‐freeenvironment.SCOPE:ThispolicyappliestoallemployeesandapplicantsforACUStudyAbroadPrograms.POLICY:Theuniversityhasanobligationtoitsemployees,students,andthepublicatlargetoreasonablyensuresafetyinourworkplace.Consequently,thefollowingarestrictlyprohibitedandwillresultinimmediatedisciplinaryaction,uptodischarge:reportingtoworkundertheinfluenceofintoxicatingliquororillegaldrugs;ortheuse,possession,purchaseortransferbyanemployeeonuniversitypremisesorproperty(suchasstorageinadesk,locker,vehicleorotherpersonalproperty),orduringworktime,ofanintoxicatingliquor,controlledorillegalsubstance,adrugnotmedicallyauthorized,oranyothersubstanceswhichimpairjobperformanceorposeahazardtothesafetyandwelfareoftheemployee,thepublic,orotheremployees;orthesaleofsuchitem.DEFINITIONS: Alcoholoralcoholicbeveragesmeansanybeveragethatmaybelegallysoldand consumedandthathasanalcoholiccontentinexcessof.5%byvolume. Drugmeansanysubstance(otherthanalcohol)capableofalteringthemood, perception,painlevel,orjudgmentoftheindividualconsumingit. Prescribeddrugmeansanysubstanceprescribedfortheindividualconsumingitby alicensedmedicalpractitioner. Illegaldrugmeansanydrugorcontrolledsubstance,thesaleorconsumptionof whichisillegal.

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ACUStudyAbroadProgramStudentAlcoholPolicy

AbileneChristianUniversityiscommittedtomaintaininganalcoholfree­campus.

TheACUcommunitycaresdeeplyaboutthehealthandsafetyofourstudentsandiscommittedtoeducatingstudentsaboutthephysicalandspiritualdangersofalcoholabuse.Furthermore,ACUrealizestheheighteneddangersinsomesocialsettingsoffcampusandthusdiscouragesstudentsfromattendingestablishmentssuchasdanceclubs,bars,andprivatepartieswheretheprincipalpurposeisknowntobethesaleand/orconsumptionofalcoholicbeverages.Thehistoryofactivitiesassociatedwiththeseestablishments(suchasalcoholabuse,underagedrinking,anddrunkenness)iscountertoourChristianvaluesandlifestyle.Thelifechoicesanddecisionsthatstudentsmakeextendfarbeyondthecollegeexperience;thus,ACUiscommittedtochallengingstudentstomakedecisionsthatultimatelyglorifyGodthroughouttheirlives.

Inaccordancewithoureducationalmission,andforthewell‐beingofourstudentsandtheACUcommunity,theUniversityhasestablishedthefollowingpoliciesrelatedtoalcohol:1. Thepossession,consumption,ordistributionofalcoholicbeveragesoncampus

(includingallACUresidencehallsandACUaffiliatedapartments)isstrictlyprohibited.Moreover,anystudentpresentwherealcoholisfoundoncampus(includingbutnotlimitedtoresidencehallsorapartmentrooms,vehicles,orinpersonalbelongings)maybesubjecttosanctions.

2. AlcoholisprohibitedatallUniversity­sponsoredevents(includingoff‐campusevents).

3. Anyofficiallyrecognizedstudentclubororganization(regardlessoflegaldrinkingageofitsmembers)isprohibitedfromhostingorparticipatinginanyformalgroupevent(onoroff‐campus)thatinvolvesalcohol.Suchgroupsincludebutarenotlimitedtospecialinterestgroups,socialclubs,athleticandintramuralteams,andSpringBreakCampaigns.

4. IntoxicatedstudentscomingontocampusortoaUniversity­sponsoredeventwillbesanctioned.ForthepurposesofACU’sstudentconductpolicyandprocess,intoxicationwillbedefinedasanydisruptive,destructive,hazardous,vulgar,oruncontrolledbehaviorduringorfollowingtheconsumptionofalcoholicbeverages.

5. Alcohol­relateddisturbancescausedbyACUstudentswhoresideinlocaloff‐campushousingmayresultindisciplinaryaction.

6. Alcoholparaphernalia(suchasglasswarecommonlyusedtoservealcoholicbeverages;emptybeerbottlesorcans;posters,clothing,orsignspromotingalcohol,etc.)isnotpermittedoncampus.

7. AllstudentsmustabidebyTexaslawrelatedtothepossession,consumption,anddistributionofalcohol.Specifically,Texaslawprohibitsthefollowing:

i. Thepurchase,possession,orconsumptionofalcoholicbeveragesbyapersonunder21yearsofage(TexasAlcoholBeverageCodeSec.106.02,106.04‐106.05,106.071);

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ii. Beingintoxicatedinpublictothedegreethatoneposesadangertohim/herselfortoothers(TexasPenalCodeSec.49.02);

iii. Furnishingalcoholbeveragestoaminor(TexasAlcoholBeverageCodeSec.106.06);

iv. Driving under the influence of alcohol (Texas Penal Code Sec. 49.04).

SANCTIONS: StudentswhoarefoundguiltyofviolatingtheUniversitypolicyconcerningthepossession,

consumption,ordistributionofalcoholorrelateddisturbanceswillbesubjecttoarangeand/orcombinationofthefollowingsanctions:(1)finesrangingfrom$100to$250;(2)completionofanalcoholeducationprogram,whichinvolvesa$75feetostudents;(3)counseling;(4)disciplinaryprobation;(5)indefinitesuspension;and(6)dismissalfromtheUniversity.Violationsofunder­agedrinking,andservingormakingalcoholavailabletothosewhoareunderthelegaldrinkingagewillresultinstrictsanctions(uptoandincludingdismissal)andwillbeturnedovertotheappropriatelegalauthorities.Thisinformationisintendedtogivestudentsarangeofexpectedoutcomesorconsequences

regardingviolationsoftheUniversity’salcoholpolicy.Dependingonthelevelofseverityinvolvedperviolation,andatthediscretionoftheVicePresidentforStudentLifeorhis/herdesignee,sanctionsmayvaryfromwhatisoutlinedabove.Subjecttoprivacylaws,parentsorlegalguardiansmaybecontactedwheredeemedappropriate.

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ACUStudyAbroadProgramSampleFacultyE­mailtoParents

Thisisanexampleoftheprogram­specificemailthatfacultymembersareexpectedtosendtotheparentsofstudentstravelingabroadwiththem.Thise­mailisintendedtoprovideparentswithimportantprograminformation,afirst­linecontact,andpeaceofmind.ParentsofStudentsStudyingAbroad: IthoughtIwouldtakeamomenttointroducemyselftoyouandthankyoufor entrustingyourchildrentomethissummer.Anytimeyouneedclarification aboutsomethingwearedoing,orifyoubelieveyourchildishavingsome personaldifficulties,Iwantyoutofeelfreetocontactmebye‐mail.Iwill maintaintheconfidentialityofanypersonalissuesyoumightwanttodiscuss.I wouldalsoliketogiveyoumoredetailaboutourplansforourtimeabroad.ABOUTOURTIMEINABILENE FromMay18to29,wewillmeetatACU.Eachdaywewillhavea11/2hour classonSpanish/LatinAmericanCulture.Intheafternoonswewilldo healthcare‐relatedactivities.Thepurposeofthisistohelpourstudents understandhowourownhealthcaresystemworks.Wewillvolunteeratalocal non‐profitorganizationthatsendsmedicalsuppliesaroundtheworld,visita localhospitalandlearnabouttheeconomicsofhealthcare,visitthelocalPublic HealthClinic,talktoalocalinsuranceagentaboutthecostofmedical/dental insuranceandwhysomanypeopleareuninsured,andlearnhowtotakevital signswewilluseinourMedicalClinicworkinMontevideo.ABOUTOURTIMEINMONTEVIDEO WhileinMontevideo,wewillvisittheU.S.Embassyforareception,thenational medicalschool,thenationaldentalschool,themedicalschoolteachinghospital andlargepublichospital,theBritishHospitalandalocalneighborhoodclinic. Additionally,wewillworkwithlocalChristiandoctorstoprovidemedical clinicsinsomeneighborhoodsofMontevideo.Wewillhavetheopportunityto shadowaChristiandoctoronherroundsinthelocalhospitalsand accompanyanurseasshemakeshomevisitsinaneedyneighborhood. Bytheway,willhavesomefun.For5days,wewilltraveltoIguazuFallsin Brazil/ArgentinaandthentoBuenosAires.Wewillhaveacoupleofdaytripsto touristareasoutsideMontevideoaswell.Thestudentswillhaveone3‐day weekendtotravelontheirown(iftheywish).Idon'tknowexactlywhatthe weatherwillbelike,exceptthatitwillbelatefall(temperaturerange:upper 50's,lower40's).Ihavesuggestedtheydressinlayers. Onceagain,ifyouhaveanyquestionsorconcerns,pleasecontactmebye‐mail. Thankyouforsendingyourchildrenonthisexcitingadventure!

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Safety&Prevention

Thissectionincludespertinentinformationregardingtheproperpreparationforandhandlingofacrisisorother

safetyconcernswhiletravelingabroad.

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ACUStudyAbroadProgramCrisisManagementPlan

• DefinitionsofaCrisis:

o Deathofastudentorfacultyparticipanto Seriousinjuryorillnessresultinginhospitalizationofastudentorfacultyparticipanto Civilorpoliticalunrest;terroristattacks,localorabroado Naturaldisastero Disappearance,abduction,arrest,ordetentionofstudentorfacultyparticipant

• DefinitionsofwhataCrisisisNOT:

o Injury/illnessthatdoesnotresultinhospitalizationo Minorcaraccidento Dismissalofaparticipant

• Pre­tripplanningactionstobetakenbydirectororhis/herdesignee:

o Acquireandcarrycontactandemergencyinformationforallprogramparticipants atalltimes.o Securecopiesofpassportsforallprogramparticipants.o AdviseparticipantsofappropriateU.S.Embassycontactnumbers.o Determineinadvanceacentrallocationforstudents,faculty,andstafftomeet.

• Actionstobetakenbydirectororhis/herdesigneeuponarrival:

o Identifyandlocatethepre‐determinedcentrallocationforparticipantstomeet.o ReviewCrisisManagementPlanwithallprogramparticipants.o Reviewcommonsecurityissueswithallprogramparticipants.

• Intheeventofanemergency,directororhis/herdesigneeresponsibilities:

o Assessthesituationandtakeappropriateaction,basedonthefollowing: Whathashappened? Wherehasitoccurred? Whoorwhatisindangeratthemoment? Howhavedetailsbeenverified? Whatimmediateactionshouldbetaken? Isthereathreattolifeorhealth? Whatislikelytohappennext? Howlonghavewegottoact? Whatoptionsexistandwhomightbeabletoassistus?

o Notifyandgatherprogramparticipantsatthepre‐determinedcentrallocation.o Accountforallmembersofprogramparticipants.o ContactamemberoftheCrisisManagementteam(seenextpageforadditionalinfo.):

1)KevinKehl–325.674.2231 2)StephenShewmaker–325.674.2317 3)SuzanneAllmon–325.674.2412 4)Jean­NoelThompson–325.674.6802 5)MikeMurphy–325.674.2366 6)GrantRampy–325.674.2696

o Protect,inform,andcomfortparticipants.Remaincalm!o Preparethegroupforon‐siteassistanceorimmediatedeparture.o FollowproceduressetforthbytheCrisisManagementTeam.

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Insertcrisismanagementteamcontactinfo

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IncidentReportPleasefilloutthisformascompletelyaspossible.Intheeventofanylegalactionthisformwillserveasthebasicofficialcollegerecordofwhattranspiredandwhatactionsweretakenbyresponsiblecollegeofficialsatthesceneoftheincident.Attachextrasheetsasnecessaryandanydocumentaryevidence.FaxacopyofyourreporttotheCenterforInternationalEducation(325‐674‐2966)assoonaspossible.SubmitthecompleteoriginalreportandallsupportingmaterialstoKevinKehl,CIEDirector,uponyourreturntotheUnitedStates.DateofIncident_________________________LocationofIncident___________________________________TimeofIncident_________________________Wereyourpresent?__________________________________Nameofstudentinvolved(Pleaseuseaseparateformforeachstudent):_________________________________________________________________________________________________________Namesofotherstudentsinvolved:_________________________________________________________________________________________________________________________________________________________________________Briefdescriptionofwhathappened:_________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Whoprovidedthisdescriptionifyouwerenotawitness(Pleaselistallnames.):__________________________________________________________________________________________________________________________________________________________________________________________________________________Ifyouwerenotpresent,whenwereyouinformed?______________________________________________Whatactionsdidyoutake?__________________________________________________________________________________________________________________________________________________________________________________Ifthestudentwastransportedtoahospitalorclinic,pleaseprovidecompletenameofthefacility,itsphoneandfaxnumbers,andaddress__________________________________________________________________________________________________________________________________________________________NamesandphonenumbersofallphysicianswhoexaminedortreatedthestudentDr. Phone_________________________________________Dr. Phone_________________________________________

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Exactnamesofanymedicationsprescribedtothestudent(Pleasekeepallpackaging/inserts):Rx:_____________________________________________________________________________________________________Rx:____________________________________________________________________________________________________Rx:____________________________________________________________________________________________________Rx:____________________________________________________________________________________________________Wasthestudentconsciousandcapableofmakinginformedjudgmentsabouthisorhermedicaltreatment?__________________________________________________________________________________Ifthestudentwasnotcapableofmakingmedicaldecisions,whomadeanydecisions?_________________________________________________________________________________________________________What,ifany,follow‐upcarewasrecommended?___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Werethepoliceorlegalauthoritiesnotifiedoftheincidentorpresentatthescene?_________________________________________________________________________________________________________Namesandphonenumbersorresponsiblelegalauthoritiesinchargeofthecase: Case#________________________________WastheU.S.orrelevantembassynotified: Nameandnumberofresponsibleconsularofficialsinvolvedinthisincident_________________________________________________________________________________________________________________________________________________________________Dates/timesofcontractwiththeCenterforInternationalEducationand/orparents:____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Signature Date Time

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RiskManagementPlanforACUStudyAbroadPrograms

• Applicationprocessincludesthefollowing:

o EmergencyNotificationForm(includesmedicalinformation)o FacultyReferences(2)o StudentLifeReferenceo WithdrawalIneligibilityPolicyo BehaviorContracto ReleaseandIndemnificationAgreemento Pleasenote:studentapplicantswithquestionablerecommendationforms,medical

histories,oracademicrecordsarerequiredtospeakpersonallywiththeExecutiveDirectoroftheCIEforfurtherevaluationbeforeadmissionintoanACUStudyAbroadProgramisgranted.

• StudentsattendinganofficialACUStudyAbroadProgramatanyofourpermanent

sitesmustattendthefollowing:o Pre‐departureorientation.

Personalsafety:addressesissuessuchassexualassault,flowofautomobiletraffic,localareasandneighborhoodstoavoid.

Personalresponsibility:explainsadherencetotheACUCodeofConductandconsequencesforfailuretocomply.

o On‐siteorientationcoveringtheareasmentionedaboveplusadditionalsite‐specific

information. Uponstudent’sarrival,on‐siteDirectorsreviewemergencyevacuationfrom

thefacilitiesandothersafetyproceduresspecifictothesitewithstudents.On‐siteDirectorscommunicatecontactinformationforovernightgroupexcursionswiththeStudyAbroadoffice.

Studentsmust"signout"whentheyleavethefacilitytospendthenightawayduringpersonaltravel.Theinformationtheymustprovideincludestheaddressandnameoftheirchosenhotelandaworkingtelephonenumber.

• TheCIEregistersallstudentswiththeU.S.DepartmentofStateinthecountrythatservesasthehomebasefortheACUStudyAbroadProgram.

• TheCIEprovidesalaminatedcardtoeachstudentthatincludesimportantemergency

contactnumbers,includingcellphonenumbersofdirectors,faculty,andtheU.S.Embassy.

• AllstudentsareenrolledinaninternationalhealthinsuranceplanwithHTH

Worldwide,whichincludesmajormedicalcoverage,medicalevacuation,repatriationofremains,aswellasaccidentaldeathanddisabilitycoverage.

o Wehaveaverygoodworkingrelationshipwithhealthcareprofessionalsin

Montevideo,Oxford,andLeipzig. InMontevideo,wepayforaservicethatbringsmedicalcaredirectlytoour

facility.

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• Weaskourstudentstoreportanycasesofsexualassaultorharassmenttotheon‐sitedirectorsforpossiblefollow‐upwithlocalgovernmentauthorities.

• Wehaveareciprocal“safehouse”agreementwithPepperdineUniversityandHarding

University.Inthecaseofanemergency,ourstudentsmayseekrefugeintheirfacilities.Thisincludesthosecitiesinwhichtheirprogramsexist:London,Florence,Heidelberg,Athens,andBuenosAires.

• WeregularlycheckinformationontheCentersforDiseaseControlwebsiteandwith

localhealthcareproviderssoastoprovideuswithup‐to‐dateprotocolsregardingrequiredimmunizationandotherhealthconcernsforthecountriesinwhichweresideandmakegrouptravelexcursions.o TheCDCrequiresthatallvisitorstravelingtoIguazuFallshaveacurrentYellow

Feverimmunization.

• Ouron‐sitedirectorsreviewbuildingfiresafetyplanswiththestudentsupontheirarrival.

• Oxfordhousing

o FrontentrancestoourhousesinOxfordhavekeylessdoorcodeentry.o Thereareworkingfireextinguishersoneachfloorofthehouse.o St.Hugh’sCollege,theownerofthehouses,performsannualfiresafetyreviews.o St.Hugh’sCollegehassecuritypersonnelon‐site24/7,aswellasanextensiveCCTV

network.

• Montevideohousingo Multiplesecureddoorsmustbenegotiatedpriortoenteringstudentlivingquarters.o Thereareworkingfireextinguishersoneachfloorofthehouse.o TheMontevideoFireDepartmentconductsanannualfiresafetyreview.

• Germanyhousing

o Multiplesecureddoorsmustbenegotiatedpriortoenteringstudentlivingquarters.o Thereareworkingfireextinguishersoneachfloorofthehouse.o TrinomBusinessApartmentsconductsfiresafetyreview.

• Eachpermanentstudyabroadsitehasawrittenemergencyresponseplan,whichisreviewedannually.

Wereviewthepolicies,proceduresandsafetyprotocolforothershort­termprogramswhichACUfacultywouldfollowbeforeanewprogramwouldbeapproved.

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ACUStudyAbroadProgramSafetyTipsWhileAbroad

1) Remember that YOU are the foreigner and you are a guest in another country.

Respectthepeopleandtheircustoms,traditions,religion,styleofclothing,andrulesofetiquette.

2) Beawareofyoursurroundings.Takenoteofsuspiciouspeopleoreventshappening

aroundyouasyouwalkorridetoyourvariousdailyactivitiesandotherdestinations.Makechangestoyourroutetoavoidanypoliticaldemonstrationsorotherdangerouscircumstances.

3) Don’tbecomea target!Don’twear expensive jewelryorbecome carelesswith yourpurse orwallet, camera, etc. In general, don’t stand out.Wear conservative clothing.EspeciallyavoidanythingremotelyresemblinganAmericanflagshirtoranFBIbaseballcap.Noticewhattheaveragepersononthestreetwearsanddressinasimilarfashion.Don’tbeloudorobnoxiousinanysetting.Maintainalowprofile.

4) Thereissafetyinnumbers;travelingroupsoftwoormore.Makeabsolutelysureyouhave informed theOn‐SiteDirector inwriting of your destination andwhen youwillreturn.

5) Checkmaps before you go out.Looking lost or confused canmake you vulnerable. Planwhereyouaregoingbeforeyouleave.

6) Seekadvice about anything concerning “lifeoutside the facility”; ask theOn‐Site Directorandothercultureexpertsaboutappropriatebehavior.

7)Reportunfamiliarorsuspiciousobjectsoroccurrencestotheauthorities,beginning withtheOn‐SiteDirector.Treatpackagesfromunfamiliarsourceswithsuspicion.

8) Photocopy importantdocuments. Incaseyourwalletorbackpack is lostorstolen, keep a copy of your passport, health insurance card, driver’s license, student ID, etc. Store this information inasafeplace,preferablynot in thesameplaceas theoriginal documents,anddonotkeepthemwithyou.Youmayalsowanttoleaveacopyforyour parentsoremergencycontactsbackintheUnitedStates.

9) Avoidscamartists.Bewareofstrangerswhoapproachyou,areoverly friendly,offer bargains,oroffertobeyourguide.Pickpocketstendtoworkingroupsanddistractyou. Stayalerttoyoursurroundings.

10)Develop your own “personal emergency plan” to know what YOU will do in an emergency.Usecommonsenseasthelocalpopulationdefinestheterm.

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ACUStudyAbroad

OxfordTipsfromFacultyMembers

Oxford:• Ongettingtoknowstudents:

o Choosetohavestudentsoverforamealbeforeandwhileyoutravel.o Offerinvitationstostudentswhowanttoaccompanyyouontrips.o Invitestudentstowatchlocaltelevisionprogramswithyou,especiallyiftheyare

relatedtoclasstopics.o Haveclassesincoffeeshops,intheparks,onwalkways,andamongthetreesinand

aroundthecolleges.• Onpackingwell:

o Oneniceoutfitislikelysufficient,sobringthingsthatyoudon’tmindleavingbehindinOxfordorcoulddonatetoOxfam.

o Forwinter:Bringthingstolayer.o Forsummer:Bringthingstolayerandalightjacketforcooler,rainydays,and

shortsforwarmerdays.o Buyandbreakinaqualitypairofwalkingshoes.o Bringyourfavoriterecipesanduncommonfoodslikepeanutbutterordecaffeinated

coffeeandtea.o PackliquidsinZiplocbagsandbringasupplyofvarioustoiletries,cosmetics,and

contactsolution.• Onideasforaccompanyingfamily:

o ReadthebookOxfordforUnderEightsforactivitiesforkids.o Developaregulardailyschedule.o Bringsomecomfortfoods,toysforkids,andpicturesoffamily.o Joinsomeoftheextra‐curricularclassesoffered,suchasswimming.o FatTireBikeToursarefuntoursthatolderkidswillenjoy.

• Onthingsyouneedtoknowbeforegoing:o Thefacultyflathasawasheranddryerthatwillbesharedbyfaculty.o Linensandtowelsareprovided,butbringawashcloth.o Therearenumerousgrocerystoresinthecity,aswellasaconveniencestore

aroundthecorner.o Pharmaciesarenumerousandcanhelpyouwithoutanappointment.o Thereareafewmedicalclinicswithinwalkingdistanceofthehouses.

• Onsettlingthingsathomebeforeleaving:o Setupyourbillstobepaidonline.o Hireacarbabysitterwhowilldriveitperiodically.o Cancelorforwardmagazineornewspapersubscriptions.

• Usefulandinformationalwebsites:o DailyInfoOxford:www.dailyinfo.co.uko OxfordUniversity:http://www.ox.ac.uk

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ACUStudyAbroad

MontevideoTipsfromFacultyMembers

Montevideo:• Ongettingtoknowstudents:

o Choosetohavestudentsoverforamealbeforeandwhileyoutravel.o ShowstudentstheCasaACUvideoandamapofUruguaybeforeyouleavesothat

theyunderstandwheretheyaregoing.o Offerinvitationstostudentswhowanttoaccompanyyouontrips.

• Onpackingwell:o Takeclothesyoucanleavebehindsoyoucanbringthingsback.o Useroll‐upbagsthatyousqueezeairfromtopackclothesefficiently.o Donottaketoomanydressclothes,asjeansareacceptableinclass.o Bringaweek’sworthofbothwarmandcoldweatherclothing.o Asetofwork‐outclothingandaswimsuitarenecessaryitems.o PacktravelsizetoiletriesasmostproductsaresoldinMontevideo.o Bringmedicinesforallergies,nausea,headaches,etc.o Buyandbreakinaqualitypairofwalkingshoes.o Besuretopackanyspecialtyfoodsyoumayneed,likepeanutbutter.o Packalargesupplyoffeminineproducts,accordingtoyourneeds.o Bringasmall,durablepieceofluggageorbackpackforshorttrips.

• Onideasforaccompanyingfamily:o Montevideoishometomanybeautifulandfunparks.o Therearemanyaffordablegymsavailableclosetothesite.o Bringpicturesoffamilywhoarestayingbehind.o Bringalaptop,games,ormoviesyourfamilylikestowatch.

• Onthingsyouneedtoknowbeforegoing:o BesuretogettoknowthepeopleoftheElChanachurch.o TakesometimetolearnalittleSpanish,butrememberthatmanylocalsin

MontevideohaveaworkingknowledgeofEnglish.o Thereisaninexpensivelaundryserviceclosetothebuilding.o SchoolsuppliesarereadilyavailableinMontevideo.

• Onsettlingthingsathomebeforeleaving:o Setupyourbillstobepaidonline.o Notifycreditcardcompaniesthatyouaretraveling.o Hireahouseandcarbabysitter.o Cancelorforwardmagazineornewspapersubscriptions.

• Usefulandinformationalwebsites:o Uruguayannews:http://www.uruguaydailynews.com/

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AdditionalSafetyforStudentsAbroad

1. TheCIEhasfrequentandregularcommunicationwithallACUStudyAbroadPrograms.2. Eachsiteisrequiredtohaveanactionplanforcrisis,emergencies,andevacuation.3. Studentsareinformedatorientationandinsubsequentconversationsastowhattheir

actionsshouldbeintheeventofacrisis.Amongothersafetytips,studentsarediscouragedfromgatheringinlargegroupsattraditionallyAmerican/Westernbusinesses(e.g.,McDonald’s,Starbucks).Studentsarealsodiscouragedfromtravelingduringrushhours.

4. Studyabroadstudentscarryacardthatlistsphonenumberstocallintheeventofanemergency.

5. Programdirectorsarerequiredtocarrycellphonesatalltimes,andstudentsaresuppliedwiththesecellphonenumbers.

6. TheACUStudyAbroadofficeinformsthelocalU.S.embassyorconsulateofthenamesofourstudents.

7. TheACUStudyAbroadofficecarefullymonitorsU.S.StateDepartmentannouncements.Intheeventofacrisis,wewouldcarefullyfollowStateDepartmentadvice.

8. On‐siteprogramdirectorsabroadhavestafffromthehostcountryorcloserelationshipswithnationalsthathelpthemmonitoranygivensituation.Thesedirectorsalsospeakthelanguageofthehostcountryandlivelong‐terminthehostcountry.

9. Ourstudyprogramsarenotconductedliketouristprograms,where“foreigners”arealwaysobvioustolocals.Wedoquiteabitof“blendingin”withthelocallandscape,whichservestoenhancesafety.

10. Intheeventofanemergencyevacuationwewillendeavortooffersuitablealternativesforthecompletionofthefullsemesterofstudy.ContingencyplanningispartoftheoveralldesignofACUStudyAbroadPrograms.

11. Ifaprogramiscanceledduetoanemergencysituation,ACUwillrefundtuitionandfeesifanothersuitablealternativesiteorlearningsettingisnotavailable.

12. Programdirectorsattendregularin‐servicemeetingswithAbileneChristianUniversityadministrators,whichincludeasessiononemergencyplanningandsafetyissues.

13. Asufficientamountofcashiskeptsafelyon‐sitetohelpmeetexpensesinanemergency/evacuationsituation.

14. Locksand/orcombinationsarefrequentlychangedtoensuresafety.

Itisunderstoodthatparticipationinanystudyabroadprograminvolvesrisksnotfoundinstudyattheuniversity.Theserisksinclude:travelingtoandwithin,andreturningfrom,oneormoreforeigncountries,foreignpolitical,legal,social,andeconomicconditions;differentstandardsofdesign,safety,andmaintenanceofbuildings,publicplaces,andconveyances;andothermatters.Allparticipantshavemadetheirowninvestigationconcerningtheserisksandarewillingtoacceptthem.

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StudentMaterials

Thissectionincludesapplications,forms,andguidelinesgiventostudentsthatarenecessaryforfacultymembers

toreadandreferencewhenappropriate.

Whennotincludedinthishandbook,thesematerialsmaybefoundonlineathttp://www.acu.edu/academics/studyabroad/forms.html.