addendum # 1 · attached are the vendor questions with state responses regarding rfq #7602809...

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STATE OF RHODE ISLAND AND PROVIDENCE PLANTATIONS Department of Administration Tel: (401) 574-8100 DIVISION OF PURCHASES Fax: (401) 574-8387 One Capitol Hill Website: www.ridop.ri.gov Providence, RI 02908-5855 March 12, 2020 RFQ #7602809 TITLE: Schneider Modular Battery Replacement Service - CCRI Submission Deadline: March 27, 2020 10:30 AM (Eastern Time) ATTACHED ARE THE VENDOR QUESTIONS WITH STATE RESPONSES. NO FURTHER QUESTIONS WILL BE ANSWERED. Interested Parties should monitor this website on a regular basis, for any additional information that may be posted. Robert DeAngelis Senior Buyer ADDENDUM # 1

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Page 1: ADDENDUM # 1 · Attached are the vendor questions with State responses regarding RFQ #7602809 Schneider Modular Battery Replacement Service – CCRI Vendor A Please advise if you

STATE OF RHODE ISLAND AND PROVIDENCE PLANTATIONS

Department of Administration Tel: (401) 574-8100

DIVISION OF PURCHASES Fax: (401) 574-8387

One Capitol Hill Website: www.ridop.ri.gov

Providence, RI 02908-5855

March 12, 2020

RFQ #7602809

TITLE: Schneider Modular Battery Replacement Service - CCRI

Submission Deadline: March 27, 2020 10:30 AM (Eastern Time)

ATTACHED ARE THE VENDOR QUESTIONS WITH STATE RESPONSES.

NO FURTHER QUESTIONS WILL BE ANSWERED.

Interested Parties should monitor this website on a regular basis, for any

additional information that may be posted.

Robert DeAngelis

Senior Buyer

ADDENDUM # 1

Page 2: ADDENDUM # 1 · Attached are the vendor questions with State responses regarding RFQ #7602809 Schneider Modular Battery Replacement Service – CCRI Vendor A Please advise if you

Attached are the vendor questions with State responses regarding RFQ #7602809 Schneider Modular Battery Replacement Service – CCRI

Vendor A

Please advise if you are looking for 16x SYBT4 each or total for PS1331333409 and PS1211331463 in line item 1

Please advise if you are looking for 2x SYBT4 each or total for PS1331333409 and PS1211331463 in line item 2

The line items describe the required batteries. There are 16 strings of 4, and then 2 strings of 4. Each unit requires 36 batteries total. The line items represent a cost savings per the manufacturer. This project is something that Schneider is aware of. The manufacturer can be contacted for additional clarity. This bid requires manufacturer provided service, Schneider SKU WUPGMBRS7X24-MB-00.

Can the work be performed doing normal business hours

NO. Off Hours are required for this service. We require Schneider SKU WUPGMBRS7X24-MB-00.

Are both units in the same building

YES

Do you have a loading dock

YES. Freight to the loading dock must be included as part of the bid.

Who will transport the modules from the receiving area to the UPS equipment

CCRI

Is the installer responsible for the disposal of the replaced batty modules

YES. The installer must dispose of the replaced battery modules.

Vendor B

The RFQ doesn’t have a line for freight charges, but I would assume you want that included in the bid. These batteries are heavy and shipping charges will be several hundred dollars. I would like to get

Page 3: ADDENDUM # 1 · Attached are the vendor questions with State responses regarding RFQ #7602809 Schneider Modular Battery Replacement Service – CCRI Vendor A Please advise if you

an accurate freight quote for this and include it in the pricing. Can you please ask the site to complete and return the attached freight quote request form?

Freight must be included as part of the bid. Please see the attached Freight Quote Request Form.

Vendor C

I was wondering if there is an estimate project value and start date for the project above? The start date has not been determined. This service will require a power down and that will have to be planned according to our schedule.

Page 4: ADDENDUM # 1 · Attached are the vendor questions with State responses regarding RFQ #7602809 Schneider Modular Battery Replacement Service – CCRI Vendor A Please advise if you

Schneider Electric Freight Quote Request

Part/Solution Number* Quantity*Select a Shipment Method*

Dock-to-DockBasic or White Glove

Inside Delivery

Product Information

Company Name

Street Address*

City* State/Province* Zip/Postal Code*

Delivery Contact Name

Delivery Contact Phone Number

Delivery Contact email Address

Delivery Address

In an effort to provide accurate and timely freight quotes, please use the form below to submit your request. Upon submission, you will receive a response within 8 business hours.

Items marked with an asterisk (*) are mandatory.

Page 5: ADDENDUM # 1 · Attached are the vendor questions with State responses regarding RFQ #7602809 Schneider Modular Battery Replacement Service – CCRI Vendor A Please advise if you

Additional Delivery RequirementsPlease provide additional delivery requirements here:

Site Access Requirements* No Yes If yes, please specify:

Can the site accommodate a 53’ tractor trailer?

Loading dock on site?Dock Height:

Dock Width:

Advance delivery appointment required?

After hours delivery required?

Dock restrictions/unloading time limits?

Union delivery required?

Certificate of insurance required?

Road/access constraints?

Security requirements?

Inside Delivery Requirements* No Yes If yes, please specify:

Remove from pallet?

Will entry permit 40”x48” pallet?

Freight Elevator Available?Dimensions?

Weight Capacity?

Obstructions (Pathway, stairs, single doorways, carpet, etc.)?

Is protective floor covering required? How many feet?

Pallet jack required?

Adequate storage on site?

Delivery Service

Required Site Information for Basic or White Glove Inside Delivery Service

Page 6: ADDENDUM # 1 · Attached are the vendor questions with State responses regarding RFQ #7602809 Schneider Modular Battery Replacement Service – CCRI Vendor A Please advise if you

Standard Shipping TermsFREIGHT QUOTES ARE VALID FOR A PERIOD OF 90 DAYS

Table of Contents: 1. Standard shipping terms 1a. Dock-to-dock delivery 1b. Basic inside delivery (Common Carrier / Standard LTL Carrier) 1c. White glove inside delivery

2. Standard Exceptions

1. Standard shipping terms: 1a. Dock-to-Dock delivery includes: •Sitemustaccomodatea53’tractortrailer •Palletizedfreightdeliveredtoadock-levelfacilityona53’tractortrailerduringregularbusinesshours. o Unloading not included. oGroundunloading/deliverywithLiftGatenot included •CertainproductlinesdeterminedbySchneiderElectricwillrequireaPremiumDock-to-Dockcarrier. 1b. Basic Inside delivery includes: •Sitemustaccomodatea53’tractortrailer •Palletizedfreightdeliveredtoadock-levelfacilityona53’tractortrailerduringregularbusinesshours. o Delivery to main floor, or floor that is accessible by a freight elevator oGroundUnloading/Liftgateservicenot included 1c. White Glove Inside delivery includes: •Sitemustaccomodatea53’tractortrailer •Palletizedfreightdeliveredtoafacilityonatractortrailerduringregularbusinesshours. o Unloading included. oGroundunloading/deliverywithLiftGateavailable upon request •Twopersondeliveryteam •Deliveringunits/palletstoinsidethebuildingonmainfloor(freightelevatorrequiredifnotmainfloor) •De-skid&setinplace •Removedebris(pallet,trash,debris)

Note: •Insidedeliverytimeisbasedonthefollowingweightpershipment: o0to2,100lbs:30Minutes o2,100to5,000lbs:60Minutes o5,001to8,000lbs:90Minutes o8,001to12,000lbs:120Minutes o12,001andover:3Hours •SiteSurvey: oAvailableuponrequest(EstimatedCost:$50to$100dependingondistancefromlocal carrier’sterminal)

Page 7: ADDENDUM # 1 · Attached are the vendor questions with State responses regarding RFQ #7602809 Schneider Modular Battery Replacement Service – CCRI Vendor A Please advise if you

2. Standard Exceptions:FORANYCONDITIONSNOTSTATEDINTHESTANDARDTERMSABOVE,ADDITIONALCHARGESCANAPPLYANDMAYNUL-LIFYTHEQUOTE.EXAMPLESINCLUDEBUTARENOTLIMITEDTO: •Additionalornon-standard(union)on-sitelabor •Non-tractortraileraccessiblelocations(53’Truck)requiringflatbedtruck •Deliverytimeisexceeded •Deliveriesoutsideofnormalbusinesshours •Deliveriesrequestedforaspecificdayandtime •Deliveriesrequiringrigging •Deliveriesrequiringexpeditedservices •Deliveriesrequiringoceanorairfreight •Deliveriesrequiringadditionalcarrierequipmentsuchasastairclimber •Requestingofpartialshipments

SHIPMENT AND ROUTING: Schneider Electric shall select the point of origin of shipment, the method of transportation and theroutingoftheshipment.Purchasersthatrequestexpeditedorspecialmodesoftransportationorroutinginvolvingair,premiumoranyothernon-standardSchneiderElectricshippingshallbeassessedadditionalchargesforshipping,handling,freightandexpediting.Anyrebates,allowances,discounts,orincentivesreceivedbySchneiderElectricfromitscarriersshallberetainedbySchneiderElectric.Allpricesincludedomesticpackagingonly.ContactyourlocalSchneiderElectricfieldofficewhenotherthandomesticpackagingisrequired.Purchaserspecifiedpackagingandmarkingmaybesubjecttoadditionalcharges.