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Page 1: ADDENDUM TO AGENDA 9:00A.M. - Dallas County · ADDENDUM TO AGENDA COMMISSIONERS COURT - DALLAS COUNTY, ... Grading, Pedestrian Bridge ... Authorizing the second modification of

ADDENDUM TO AGENDA

COMMISSIONERS COURT - DALLAS COUNTY, TEXAS

TUESDAY, SEPTEMBER 22,2009

9:00A.M.

Received: 9/17/09 @ 3:20 P.M.

Ai. COURT ORDER:

Naming the District Clerk Civil and Family File Desk in honor of Pearl Smith for herdistinguished service and significant contributions to Dallas County.

Page 2: ADDENDUM TO AGENDA 9:00A.M. - Dallas County · ADDENDUM TO AGENDA COMMISSIONERS COURT - DALLAS COUNTY, ... Grading, Pedestrian Bridge ... Authorizing the second modification of

AGENDA

Commissioners Court

Dallas County, Texas

Tuesday, September 22, 2009

9:00 A.M.

1. Call Court To Order:

2. Declare A Quorum Present:

3. Declare Legal Notices Posted And CourtDuly Called:

4. Motion To Open Court:

5.. Bailiff To Open Court:

6.. Invocation:

Pastor David BirdTrinity Valley ChurchCarrollton, Texas

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Commissioners Court Agenda -Tuesday, September 22, 2009

7. RESOLUTION:

A. U.S. Census Bureau(Presented by Commissioner Kenneth A. Mayfield)

8. CONSENT AGENDA:

A. APPROVE COMMISSIONERS COURT REGISTER OF APPROVED CHECKS,AUTHORIZED CLAIMS CERTIFICATION, MINUTES OF REQUISITIONS, ANDPAYROLL REGISTERS FOR THE PERIOD OF SEPTEMBER 15-22, 2009:

B. OPEN BIDS/RFP'S:

THE FOLLOWING BIDS/RFP'S TO BE OPENED SEPTEMBER 24, 2009:

Bid No. 2009-113-4578 Cottonwood Trail - Section G - MCIP Project No.10214 Construction of Trail, Grading,Pedestrian Bridge and Drainage Improvements.(OPENING EXTENDED DUE TO ADDENDUM)

C. APPROVAL OF THE INVESTMENT OF DALLAS COUNTY FUNDS:

D. RIGHTS OF WAY:

Summary Agreements and Contracts.

E. COURT AGENDA: (FOR FILING ONLY)

To approve filing of Commissioners Court Agenda, dated September 22,2009.

F. FIVE SIGNATURE DOCUMENTS: (FOR FILING ONLY)

* Minister's Letter of Appreciation

G. TRANSFER OF FUNDS:

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Commissioners Court Agenda -Tuesday, September 22, 2009

8, CONSENT AGENDA: (Cont'd.)

H, APPROVAL OF PLACEMENT OR SUBSTITUTION OF COLLATERAL FOR DALLASCOUNTY FUNDS:

L TRAVEL REQUESTS:

J, PERSONNEL ACTIONS:

Employee Replacements and Salary Adjustments,

9, AWARD BIDS/RFP'S:

Bid No, 2009-112-4575 Annual Contact for Lime Slurry and Liquefied CementSystem (Super Slurry) awarded to: Chemical Lime Ltdand TXI Operations LP, (CONTRACT DATA PROVIDEDAUGUST 18, 2009)

10, COURT ORDER:

Accepting payment of $4,892,07 from American Southwest Insurance Managersfor their insured, Winston McDaniel, as settlement of property damage sustainedby Dallas County on or about July 18, 2009, and authorizing the County Judge toexecute any and all documents approved by the District Attorney's Civil Division toeffectuate this settlement,

11, COURT ORDER:

Accepting payment of $11,575,00 from Hartford Insurance Company for theirinsured, Jennifer Howard, as settlement of property damage sustained by DallasCounty on or about July 16, 2009, and authorizing the County Judge to executeany and all documents approved by the District Attorney's Civil Division toeffectuate this settlement.

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Commissioners Court Agenda -Tuesday, September 22, 2009

12. COURT ORDER:

Authorizing Amendment No. 3 to the professional services agreement withDedman Facility Group, lnc., for the construction management services of EarlDedman to assist Dallas County in the completion of the South Tower Jail project.

13. COURT ORDER:

Approving the fee proposal submitted by HKS, lnc.. for the initial work necessaryto re-design the Jail Medical Modifications Phase 2 project through conceptualdesign and the issuance of the initial bid package for work associated with theproject.

14. COURT ORDER:

Approving Change Order No. 15, in the amount of $45,773.22, to the contractwith McCarthy Building Companies, lnc.. for the Dallas County Institute of ForensicSciences project, and authorizing the County Judge to execute the outlined ChangeOrder on behalf of Dallas County.

15. COURT ORDER:

Authorizing payment for additional architectural services, in the amount of$100,900.00, to Rees Associates, lnc.. for the George L. Allen Sr. Courts BuildingAddition and Renovation project.

16. COURT ORDER:

Approving the Out of County usage policy as outlined, and authorizing theincorporation of such policy into the Dallas County Code.

17. COURT ORDER:

Approving re-submission of the amended Dallas County joint grant application aspart of the Justice Assistance Grant Recovery Act Funds, and designating theCounty Judge as the grantee's authorized official to apply for, accept, reject, alteror terminate the grant on behalf of Dallas County.

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Commissioners Court Agenda -Tuesday, September 22, 2009

18. COURT ORDER:

Approving acceptance of the indigent defense services formula grant, in theamount of $1,063,283, from the Texas Task Force on Indigent Defense for theperiod of October 1, 2009 through September 30, 2010, and authorizing theCounty Judge to serve as the authorized official who has the power to apply for,accept, reject, alter or terminate said grant and sign all related documents.

19. COURT ORDER:

Authorizing the reorganization of the County Judge's Office, and requesting theHuman Resources/Civil Service Department to review the positions for properclassification.

20. COURT ORDER:

Recognizing and supporting the establishment of the Dallas County BehavioralHealth System Redesign Task Force.

21. COURT ORDER:

Approving refunds to taxpayers, as listed, for the period ending September 22,2009, in amounts over $2,500.00 for erroneous or excessive tax payment.

22. COURT ORDER:

Approving the Mosquito Control Interlocal Agreements with the cities of Cedar Hill,DeSoto, Duncanville, Grand Prairie and Rowlett for the provision of mosquitospraying at the rate of $185.00 per hour, effective October 1, 2009 throughSeptember 30, 2010, and authorizing the County Judge to sign the InterlocalAgreements on behalf of Dallas County.

23. COURT ORDER:

Approving the Renewal Agreement for Subcontracting Child Immunization Servicesbetween the City of Richardson and Dallas County Health and Human Services(DCHHS), for the period of September 1, 2009 through August 31, 2010, andauthorizing the County Judge to sign the agreement and all related documents onbehalf of Dallas County.

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Commissioners Court Agenda -Tuesday, September 22, 2009

24. COURT ORDER:

Approving the Texas Department of State Health Services (DSHS) Contract No.2010-033398-001, CPS-Public Health Emergency Response (PHER) - Focus Area2, for the period of September 15, 2009 through July 31, 2010, and authorizingthe County Judge to sign the contract and all related documents on behalf ofDallas County.

25. COURT ORDER:

Approving the Texas Department of State Health Services (DSHS) Contract No.2010-033408-001, CPS-Public Health Emergency Response (PHER), for the periodof September 15, 2009 through July 31, 2010, and authorizing the County Judgeto sign the contract and all related documents on behalf of Dallas County.

26. COURT ORDER:

Approving the additional funds under the 2009 Comprehensive Energy AssistanceProgram (CEAP) Contract No. 58090000426, in the amount of $295,473;approving the new positions as outlined, and authorizing the County Judge toelectronically sign the related documents on behalf of Dallas County.

27. COURT ORDER:

Approving the award of DSHS FY 2009 Ryan White HIV-Service Delivery Part Bfunds, in the amount of $114,297, to service providers in the Dallas HSDA, asoutlined in Attachment A, and authorizing the County Judge to sign the contractamendments with the service providers on behalf of Dallas County.

28. COURT ORDER:

Approving the award of FY 2009 Ryan White TMA Part A Supplemental grantfunds, in the amount of $1,046,296, to service providers outlined in AttachmentA, and authorizing the County Judge to sign the contracts with the serviceproviders on behalf of Dallas County.

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Commissioners Court Agenda -Tuesday, September 22, 2009

29. COURT ORDER:

Approving the award of FY 2009 Ryan White TMA Part A Formal grant funds, inthe amount of $1,280,203, to service providers outlined in Attachment A, andauthorizing the County Judge to sign the contracts with the service providers onbehalf of Dallas County.

30. COURT ORDER:

Authorizing the second modification of (Bid No. 2006-107-2116 - Annual Contractfor Janitorial Services - Frank Crowley Courts Building and the Lew SterrettJustice Center Complex) with James Enterprise to include janitorial services at theNorth Tower, at a rate of $.05/per square feet or $183.45/per month based on3,669 square feet, effective August 17, 2009, in accordance with Texas LocalGovernment Code 262.031 (a) Changes in Plans and Specifications, and authorizingall County documents/payments to reflect accordingly.

31. COURT ORDER:

Extending current contract (Bid No. 2006-141-2302 - Annual Contract for thePurchase and Installation of Office Furniture) as awarded to Wilson Office Interiorsfor a second twelve (12) month period, effective from October 3, 2009 throughOctober 2, 2010.

32. COURT ORDER:

Authorizing the final extension of (Bid No. 2007-004-2355 - Annual Contract forRoadway Traffic Controls) with American Barricade Company, Inc. for an additionalfinal twelve (12) month period, effective from October 17, 2009 through October16, 2010, and authorizing all County documents/payments to reflect accordingly.

33: COURT ORDER:

Extending current contract (Bid No. 2007-124-3038 - Annual Contract forAmmunition) as awarded to GT Distributors for a third twelve (12) month period,effective from October 2, 2009 through October 1, 2010.

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Commissioners Court Agenda -Tuesday, September 22, 2009

34. COURT ORDER:

Extending current contract (Bid No. 2007-140-3140 - Annual Contract for thePurchase of Waterborne Paint and Glass Beads) with Swarco Industries, Inc. for asecond twelve (12) month period, effective from October 3, 2009 through October2,2010.

35. COURT ORDER:

Extending current contract (Bid No. 2008-013-3194 - Annual Contract for thePurchase of In-Vehicle Camera Systems) as awarded to L-3 CommunicationsMobile Vision, Inc. for the second twelve (12) month period, effective fromNovember 12, 2009 through November 11, 2010.

36. COURT ORDER:

Authorizing the fourth modification of (Bid No. 2008-059-3447 - Annual Contract. for Commercial Pest Control Services) as awarded to Protex Services, lnc., toinclude drain fly treatment services to the entire building, including the sumppumps and grease trap areas at the Suzanne L. Kays South Tower, at the rate of$295.00 per month and $165.00 per treatment respectively, effective September1, 2009, and authorizing all County documents/payments to reflect accordingly.

37. COURT ORDER:

Authorizing a forty-nine (49) day extension of (Bid No. 2008-126-3911 - AnnualContract for the Purchase of Waterborne (Lead Free) Traffic Paint) with LandmarkPaint & Supply Cc., effective October 3, 2009 through November 30, 2009, andauthorizing all County documents/payments to reflect accordingly.

38. COURT ORDER:

Authorizing the amendment of Bid No. 2009-074-4631, Production of JuryServices Orientation Video, as awarded to Channel Three Productions to includethe outlined progress payment schedule, and authorizing all Countydocuments/payments to reflect accordingly.

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Commissioners Court Agenda -Tuesday, September 22, 2009

39. COURT ORDER:

Authorizing the listed vehicles to be sold in the upcoming County online auction,and authorizing all County departments/inventories to reflect accordingly.

40. COURT ORDER:

Authorizing a month-to-month extension of (Bid No. 2004-082-1505 - AnnualContract for Mowing Services) with Lone Star Tractor Service Inc., based onexisting terms, conditions and pricing structure set forth in the original bid awarduntil such time that a new solicitation can be advertised, evaluated and awarded,and authorizing all County documents/payments to reflect accordingly.

41. CALLED BRIEFING SESSION:

See Briefing Agenda.

42. CALL EXECUTIVE SESSION:

For purposes permitted by Chapter 551, Open Meetings, Texas Government Code,Sections 551.071, 551.072, 551.073, 551.074, 551.0745, 551.075 and551.076. The Commissioners Court reserves the right to exercise its discretionand may convene in closed/executive session as authorized by the TexasGovernment Code § § 551.071, et seq. on any of the items listed on its Formal orBriefing agendas.

Subjects: * Appointments-Board/Cornmittee Vacancies-Dallas County Commissioners Court Committee Assignments-Dallas Central Appraisal District Board Managers-Dallas County Historical Commission-Dallas County Historical Foundation-Dallas County Hospital District Board of Managers-Dallas County Trail & Preserve Program Board-Dallas County Welfare Advisory Board-Dallas County Special Task Unit-North Central Texas Health Facilities Development Corporation

Board-Old Red Courthouse, Inc. Board of Trustees-Ruthe Jackson Keep Dallas County Beautiful Committee-Lccal Workforce Development Board-Public Health Advisory Committee-North Texas Tollway Authority Board of Directors

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Commissioners Court Agenda -Tuesday, September 22, 2009

42. CALL EXECUTIVE SESSION: (Contd .)

Subjects: * Pending or Contemplated Litigation and Attorney-ClientInformation-Cayce Coskey vs. Dallas County, Texas; OC-06-07011-B-Vvilliam J. Hughes vs. Dallas County, Texas; OC-04-11939-K-Brad Ernest Nadeau vs. Dallas County; cc-06-13633-B-Construction Defects in South Tower

*Claims-Silvia Tobias vs. Dallas County-Dallas County vs. McCarthy Building Companies and Travelers

Insurance Company"Deliberations about Rea! Estate: Tex. Gov. Code §§551.072

-Hunter Ferrell Road - MCIP 40805 (40704) (Belt Line Road toMacArthur Blvd.) 24-DE Proposed Settlement/Encumbranceof Funds in Excess of Approved Value to Purchase

*Consultation with Attorney/Legal Advice-Animal Use Policy

43. RECESS:

44. RECONVENE IF REQUIRED:

45. ADJOURN: