admin in strati on report 2009 ss

8/8/2019 Admin in Strati On Report 2009 SS

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TABLE OF CONTENTSContents Page No.1. INTRODUCTION ..................................................................................................................... 01

2. ORGANIZATION ..................................................................................................................... 01

2.1. Dept. of Social Services ............................................................................................ 01

a. Vision ................................................................................................................... 01b. Mission ................................................................................................................ 01

c. Objectives ............................................................................................................ 02

d. Functions ............................................................................................................. 02

3. ORGANIZATIONS AND MANAGEMENT .............................................................................. 02

3.1. Staffing ....................................................................................................................... 02

a. New Staff Appointments ................................................................................... 02

b. Staff Transfers ..................................................................................................... 03

c. Transfers to other departments ......................................................................... 03

3.2. Promotion .................................................................................................................. 03

3.3. Retirement ................................................................................................................. 03

3.4. Staffing ....................................................................................................................... 03

3.5. Buildings .................................................................................................................... 03

3 6 Machiner and equipments 04


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Contents Page No.6. HIGHLIGHT OF ACHEIVEMNETS .......................................................................................... 08

6.1 Special Activities ........................................................................................................ 09

6.2 Resettlement ............................................................................................................... 09

6.3 VADAKKIN WASANTHAM Development Programme ........................................... 10

6.4 Housing Programme .................................................................................................. 10

7. ISSUES / CONSTRAINT FACED BY THE DEPARTMENT ..................................................... 10

7.1. Office ........................................................................................................................ 10

7.2. Staffing ....................................................................................................................... 10

7.3. Inadequate Financial Resources .............................................................................. 11

8. INITIATIVES ............................................................................................................................. 12

9. ANNEXURE

I. Organization chart ....................................................................................................... 13

II. Institution under Department of Social Welfare ...................................................... 14

III. Cadre Position

A. Cadre Position - Social Services (Head Office) ............................................... 15

B C d P iti H f Eld H K ith d 16


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ADMINISTRATION REPORT 2009 1

ADMINISTRATION REPORT 2009

DEPARTMENT OF SOCIAL SERVICES

NORTHERN PROVINCE

1.0 INTRODUCTION.Provincial Councils were set up in Sri Lanka for the first time in terms of 13th Amendment to

the Constitution and the Provincial Councils Act. No. 42 of 1987. Elections were held to all the

eight Provincial Councils for the first time in 1988. The elected North East Provincial Council

(NEPC) was constituted on 5th December 1988. After a period of about twenty years, in view of

the judgment of the Supreme Court of the Democratic Socialist Republic of Sri Lanka on 16th

October 2006, the North East Provincial administration has been demerged into two viz.

Northern Provincial administration and Eastern Provincial administration. The Chief Secretary,

Ministries and Departments for NPC started to function from 01.01.2007

The Department of Social Welfare, Northern Province was established in 01.01.2007 under theMinistry of Rehabilitation, Reconstruction, Buildings and Social Welfare. From 01.01.2008 itwas shifted to the Ministry of Local Government, Industries, Co-operative Development, Rural

D l t d S i l W lf


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ADMINISTRATION REPORT 2009 2c) OBJECTIVES

i) Improving the livelihood of the poorii) To assist the physically, mentally handicapped and affected personnel.iii) Care and maintenance of elders.

d) FUNCTIONSi) Payment of public assistance monthly allowance (PAMA).ii) Supporting families living under the poverty line with self-employment grant to a

maximum of Rs. 15,000 per family.

iii)

Providing support equipment to the disabled.iv) Providing vocational training to the disabled.v) Assisting the homes for the disabled.vi) Assisting people suffering from contagious diseases such as T.B., Leprosy, Cancer and

Thalasimiya.vii) Maintenance of the State Elders Home at Kaithady.viii) Provision of maintenance grant to Elders homes run by NGOs and volunteer service

organizations.ix) Issue of elders identity cards.x) Compensating families living under poverty line whose property and belongings are

damaged through accidents or disasters such as fire, tsunami, cyclone, wild elephantsetc.

3.0 ORGANIZATION AND MANAGEMENTThe organizational management structure and the cadre position of the Department and the

i tit ti d th D t t d d
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c) RELEASE:- There was no staff release during the year.3.2 PROMOTIONS

There was no staff promotion during the year.

3.3 RETIREMENTThere was no staff retirement during the year.

3.4. STAFFINGThe Department of Social Welfare covers two different entities, i.e. the Department of Social

Services and Probation and Child Care Services. It was bifurcated in 2009 viz. Department of

Social Services and Probation & Child Care Services. The staffs have also been divided to each

department. As staff capacity become half of the previous, there is a shortage in the human

resource in the Department of Social Services.

With review of the following cadres as suggested below, the work load currently being covered

by the Head of Department will be reduced tremendously. Therefore creating room for effective

management and efficient service delivery to the community.


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ADMINISTRATION REPORT 2009 43.6 MACHINERY AND EQUIPMENTThe following equipments are purchased in 2009.

No Equipment Quantity01 Clerk Table 0202 Filing Cabinet 0203 Pedestal Fan 0404 Computer Chair 0205 Projector 01

06 Projector Screen 0107 Computer Table 0108 Computer System 0209 Computer Printer 03

3.7 VEHICLESAt present the vehicle Maruthy Gypsy (EP KD 4841) is being used at Head Office. A lorry (TATA

EP LG 1434) which was given under NECORD project used to transport goods such as disable

equipments to districts.

4.0 FINANCIAL EXPENDITURE FOR THE YEAR4.1 FINANCIAL STATEMENT


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No Work Categories No. ofWorks District Allocation ExpenditurePhysicalProgress%

01Vavuniya

7.562 7.562 100%02 Mannar 3.640 3.611 99.20%

2 Livelihood 15 Jaffna 12.025 12.025 100%

03 Vavuniya 2.025 2.025 100%

04 Mannar 2.800 2.800 100%

3 Capacity Buildings 01 Jaffna 0.102 0.102 100%

4 IDP Works 03 Vavuniya 13.678 13.678 100%

4 Social Functions 16 Jaffna 0.600 0.600 100%

03 Vavuniya 0.075 0.075 100%

04 Mannar 0.080 0.080 100%

05 Upfront Activity 01KilinochchiMullaithivu

0.200 0.190

Total 68 85.200 85.133

4.3 FINANCIAL AUDITINGAudit Observation Type Received Replied Pending

1. General Audit Observation 1 1 -

2 I t l A dit Ob ti 2 2


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Due to the limited resources especially after the war, which left thousands of already financiallyvulnerable people in more desperate situation leading to an overwhelming increase of people in

need of support such that the department was not able to meet the needs of requests. However40,488 recipients benefited from this allowance with over Rs 64,674,430.00 being spentaccording to the reports received from the DS offices all over the province. (Please See

Annexure IV for Further details)5.2 REHABILITATION OF FAMILIES UNDER POVERTY LINE

Poor families with ability to do a particular business but could not due to lack of resources wereassisted to start income generating projects. They received financial assistance of up to a

maximum value ofRs15,000 per family. Over Rs. 8,555,000.00 was spent for the whole yearwith most families doing a variety of businesses such as poultry keeping, sewing, and cottage

industries among other businesses from the grant. (Please See Annexure V for more details)5.3 SICK PERSONS ALLOWANCE

According to the recommendation of the health officials, assistance is normally given to all

patients suffering from a myriad of contagious diseases such as TB, Cancer, Thalasemiya and

Leprosy in order to stem the spread of these diseases as well as support the families who are

unable to look after the patients due to poverty. The payment is normally made on a monthly

basis as follows,
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ADMINISTRATION REPORT 2009 7Equipment No. of Beneficiaries 2009Spectacles 124

Wheel Chair 508

Tricycles 95Artificial Limbs 132

Hearing Aids 09

Crutches 736

Total 1,6045.4.2 SUPPORTING REHABILITATION CENTRES AND HOMES FOR THE DISABLED

Most of the families do not have adequate facilities to bring up their disabled children due to

poverty. As such the responsibility has been delegated to the Government and the NGOs to take

care and support the disabled. However there are no state rehabilitation facilities for the

disabled in the NP though there are some, which are run by the voluntary organizations.

These homes are run with the supervision of the Social Service Officers on whose

recommendation maintenance as well as an Ad. Hoc grant is provided. The maintenance grant

is paid at the rate of Rs.500/- per person on a monthly basis. Ad hoc grant is given forequipping and maintaining facilities with the homes receiving a maximum of Rs. 115,000/-per year. (See Annexure VII for detailed breakdown)

5.5 ASSISTANCE TO VICTIMS OF DISASTER
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The department has been appealing to the voluntary organizations that can afford to set more

elders homes in order to cater for the large numbers that need the services of the homes.

However the assistance provided by the Government to these voluntary organizations is not

adequate to enable them admit more people in the existing homes. Nevertheless the department

spent more than Rs. 3,020,062.00 as maintenance grant to the elders homes and the number ofelders who benefited out of this money was 239. The maintenance grant for the elders isnormally paid at the rate of Rs. 500/- per person per month. See Annexure IX detailedbreakdown.

5.7 CELEBRATIONSThe department gave fund to each divisional secretariat in order to organize the International

Elders Day and the Disabled Day celebrations in their respective divisions. Various

competitions were organized for the school children with awards being presented at functions

organized at various divisional secretariats. The provincial Elders day was celebrated in Jaffna

with the collaboration of the District Secretariat.

5.8 ISSUANCE OF ELDERS IDENTITY CARDSThe Department issue elders identity cards to the elders above 60 years of age in order for themto be able to get preferential treatment in health, postal, banks and other public services.


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One sign language expert assisted to conduct this programme successfully.

Under the NECORD project, 25 persons were trained on Elders care. At present these persons

are attached with the Jaffna District Senior Citizens Council. They are working at hospitals and

homes in the field of elders caring.

For a long time Department of Social Services depend on other agencies to transport goods such

as disable equipments. This year a lorry was given by the NECORD project. As this lorry was

given we are able to provide our services to vulnerable in time.

6.1 SPECIAL ACTIVITIESIn 2009, the Northern Province had to face several unexpected challenges such as massive

displacement and resettlement. Department of Social Services took several measures to cater

these challenges.

As there was a great displacement during the midterm of this year we had to take actions to

provide special services to the IDPs.

Arrangements were made to provide PAMA to the displaced people in Vavuniya, Jaffna and

Ch ddik l P i P l dd i W lf C t i th E t i l id d


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ADMINISTRATION REPORT 2009 106.3 VADAKKIN WASANTHAN DEVELOPMENT PROGRAMMEVADAKKIN WASANTHAN 180 days special development programme was launch in 2009.

Rs. 85 Million was allocated to the Department of Social Services. Under this programme

Department of Social Services conducted three construction works at State Elders Home,

Kaithady. Apart from that, construction works were conducted at a Disable Home and an Elders

Home in Jaffna District. Social Care Centres were established at eleven Divisional Secretariats in

Mannar and Jaffna to strengthen the services of this department. Livelihood support grant was

given to poor disable persons and women headed families in Vavuniya, Mannar and Jaffna. A

special computer training programme was conducted for visually handicapped persons in Jaffna under VADAKKIN WASANTHAM programme. International Elders Day and Disables

Day were also celebrated under VADAKKIN WASANTHAM.

There are services provided to internally displaced people under VADAKKIN WASANTHAM

programme. Care and maintenance of elders and disabled people in IDP centres, disable

equipment distribution and purchasing furniture and equipment for officers work with IDPs

were the programme conducted for internally displaced people. A housing programme is

conducted for women headed families in Mannar, Vavuniya districts under VADAKKIN

WASANTHAM development programme.

6.4 HOUSING PROGRAMME.Mi i t f L l G t d S i l S i ll t d 6 5 M t thi d t t t


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ADMINISTRATION REPORT 2009 11i) To create a cadre for SSO Class 1 officer in each district as Assistant Director for Social

Services Department to coordinate all the work at the district level in all 05 districts.

ii) To establish district offices support staff cadre need to be increased.iii) State Home for Elders, Kaithady cadre has not been revised for a long time. Cadre should

be increased in order to strengthen the services. A full time medical officer also needs to

be appointed to take care of elders.(see Annexure IIIB)

7.3 INADEQUATE FINANCIAL RESOURCESThough there has been a lot of progress and goodwill from donors supporting a number of

programmes in the department, it is still not adequate to meet the demand for most of the social

development programmes being carried out by the department.

There are some common issues in the Department of Social Services:

The major issue effecting the Department of Social Services is no strengthening District level

office. Because of this it is very difficult to ensure, the services reach the suitable persons.

Disable people need special arrangements to fulfil their activities like normal people. But in

N th P i th i l t f di bl l F l th


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ADMINISTRATION REPORT 2009 128.0 INITIATIVES

Some initiatives were taken up by this department during 2009 apart from the regular

activities.

Department of Social services arranged and conducted three special training programmes for

differently able people during 2009.

Electrical equipments repair programme was conducted at Uduvil in Jaffna district 27

differently able people including one women participant were actively participated in thisprogramme. One sign language expert is assisted us to conduct this programme successfully.

Under the NECORD assistance this department trained 25 persons on elders care. At present

those trainees are attached with the Jaffna district senior citizens council. They are working at

hospitals and homes in the field of elders caring.

A special computer training programme was conducted in Jaffna district for visually handicap

people by this department 08 visually handicap persons were successfully completed this

programme in 2009.

A publication was released by this department to mark the International day of person with

disabilities. The book is titled Moonravathu Kai. The publication contains various articlesib d b i li i


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Organization Chart

Department of Social Services, Northern Province

DIRECTOR

DISTRICTOFFICERS

FIELD STAFF -

SSOo/ ProgrammeAssistants

HEAD QUARTERS

ACCOUNTANT

FINANCIALASSISTANT

MANAGEMENTASSISTNAT

ADMINISTRATIVEOFFICER

CHIEF MANAGEMENT

ASSISTANT

CDEOMANAGEMENT

ASSISTANT OES DRIVERS

DEVELOPMENTASSISTANT

STATEINSTITUTIONS

STATE HOME

FOR ELDERS

SUBORDINATESTAFF

Annexure - I

13


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INSTITUTIONS UNDER

DEPARTMENT OF SOCIAL SERVICES

NORTHERN PROVINCEDEPARTMENT OF SOCIAL SERVICES,Northern Province

SOCIAL SERVICEHEAD QUARTERS

DISTRICT OFFICE

Social Service Officers(34)

State Home for Elders(01)

VOLUNTARYORGANIZATIONS

Home for MentallyHandicapped(01)

Home for PhysicallyHandicapped(02)

Home for Elders(03)

14

Annexure - II


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Annexure IIIADepartment of Social Services, NP.Cadre Position: Social Services (Head Office)

No Post Approved Cadre Present Strength Cadre Vacancies1 Director SLAS 1 1 0

2 Asst. Director SLAS 1 0 1

3 Accountant 1 1 0

4 Administrative Officer 1 1 0

5 Assist. Director (Social) 0 0 0

6 Social Service Officer 34 34 0

7 Programme Assistant (Social) 23 23 0

8 Data entry operator 1 1 0

9 Management Assistant I 1 0 1

10 A i 5 4 1


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Annexure IIIB

Department of Social Services NP.Cadre Position: State Home for Elders, Kaithady

No Post Approved Cadre Present Strength CadreVacancies1 Superintendent 1 1 0

2 Medical Officer 0 0 0

Programme Assistant 0 2 -2

3 Management Assistant 0 3 -3

4 Nurse 4 3 1

5 Attendant 7 8 -1

6 Orderly/Componder 0 1 -1

7 Cook 2 3 -1

h 1


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Annexure IV

Benecae

Eendur

Benecae

Eendur

Benecae

Eendur

Benecae

Eendur

Benecae

Eendur

Benecae

Eendur

Jaffna 21,659 35,872,170 48 278,000 21 120,850 434 2,632,430 116 1,128,000 822 6,155,000

Mullaitivu 4,786 8,236,550 6 18,000 - - 28 195,050 2 20,000 79 592,500

Kilinochchi 3,961 4,100,310 13 31,200 1 500 13 186,000 - - - -

Mannar 2,476 3,185,350 29 67,800 4 9,500 31 201,050 102 1,015,000 151 1,117,500

Vavuniya 5,985 11,248,910 14 23,200 - - 19 120,750 325 3,101,000 92 690,000

Puttalam 1,621 2,031,140 4 12,000 - - 12 120,000 - - - -

Total 40,488 64,674,430 114 430,200 26 130,850 537 3,455,280 545 5,264,000 1,144 8,555,000

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BENEFICIARIES UNDER SOCIAL SERVICES ASSISTANCE BY DISTRICT IN NP - 2009Reha. To PAMARecipients

DistrictPAMA TB Leprosy Cancer Casua Relief.


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Annexure V

District D/S Division Beneficiaries AmountJaffna Delft - -Kayts 43 322,500.00

Valanai 4 30,000.00

Jaffna town 50 375,000.00

Nallur 50 375,000.00

Chavakachcheri 128 960,000.00

Maruthankeny 3 22,500.00

Point pedro 49 367,500.00

Karaveddy 67 500,000.00

Kopay 96 717,500.00

Tellippalai 35 262,500.00

Sandilipay 57 422,500.00

Chankanai 57427,500.00Uduvil 183 1,372,500.00

Karainagar - -

822 6,155,000.00Mullaitivu Manthai East -Marutimepattu -

Oddusudan -

h k di

Paid Particualrs of Self Employment upto December 2009

Sub Total


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Annexure VI

DISTRICT TRI CYCLE WHEEL CHAIR SPECTACLES EARPHONE CRUTCHES ARTIFICIAL LEG TOTALJaffna 50 54 111 06 23 132 376Kilinochchi 09 20 - - 30 - 59Mullaitivu 07 15 04 01 10 - 37Mannar - 05 - - - - 05Vavuniya 28 414 08 - 673 - 1,123Puttalam 01 - 01 02 - - 04Total 95 508 124 09 736 132 1,604

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DISTRICT WISE DETAILS OF EQUIPMENTS ISSUED TO HANDICAPPED PERSONS 2009


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Annexure VII

DEPARTMENT OF SOCIAL SERVICES NORTHERN PROVINCE.

MaintenanceGrant Ad HocGrant Total

Chavakachcheri 1Nuffield School for the deaf and blind-Kaithady

142 142 819,500 - 819,500

Uduvil 2 Good Shephererd Welcome Home 24 18 67,000 40,000 107,000

Uduvil 3 Vazvakam Visually Handicpped 30 30 180,000 40,000 220,000

196 190 1,066,500 80,000 1,146,500

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GRANT FOR DISABLED HOME UP TO DECEMBER 2009.

Expenditure 2009

Total

Jaffna

District Division Sr. No Home ApprovedNo No. ofBeneficiaries


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Annexure VIII

District D/S Division No. Of Beneficiaries AmountJaffna Delft 4 40,000.00

Kayts

Valanai

Jaffna town 2 20,000.00

Nallur 5 50,000.00

Chavakachcheri 25 250,000.00

Maruthankeny

Point pedro 4 35,000.00

Karaveddy 7 63,000.00

Kopay 11 98,000.00

Tellippalai 3 30,000.00

Sandilipai 36 359,000.00

Chankanai 10 95,000.00

Uduvil9

88,000.00

Karainagar

116 1,128,000.00Mullaitivu Mantai East

Marutimepattu 2 20,000.00

Oddusudan

Puthukudiyeruppu

Paid Particulars of Casual Relief Upto December 2009

Sub Total


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Annexure IX

Maintenance Grant Ad HocGrant TotalMannar Nanattan 1 St. Joseph Elders Day Care Centre 200 200 260,000.00 - 260,000.00

200 200 260,000.00 - 260,000.00

22

Divisionistrict No. ofBeneficiaries

GRANT FOR ELDERS HOME & DAY CARE CENTRES UP TO DECEMBER 2009

Expenditure 2009

Total

ApprovedNoHomer. No


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23

-

3,000,000

6,000,000

9,000,000

12,000,000

15,000,000

18,000,000

21,000,000

24,000,000

27,000,000

30,000,000

33,000,000

36,000,000

39,000,000

Jaffna Killinochchi Mullaithivu Vavuniya Mannar Putalam

Amo

untin'Rs'

District

Expenditure of PAMA In 2009


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24

Jaffna Mullaitivu Kilinochchi Mannar Vavuniya Puttalam

T.B 278,000 18,000 31,200 67,800 23,200 12,000

Leprosy 120,850 - 500 9,500 - -

Cancer 2,632,430 195,050 186,000 201,050 120,750 120,000

0

100

200

300

400

500

600

700

800

900

1,000

1,100

1,200

1,300

1,400

1,500

1,600

1,700

1,800

1,900

2,000

2,100

2,200

2,300

Amountin'Rs''000'

Expenditure of Diseases Allowance In 2009

T.B

Leprosy

Cancer


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25

-

1,000,000

2,000,000

3,000,000

4,000,000

5,000,000

6,000,000

7,000,000

Jaffna Killinochchi Mullaithivu Vavuniya Mannar

Amountin'Rs'

District

Expenditure of Self Employment In 2009


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26

Tricycle Wheel Chair Spectacles Earphone Artificial Leg Crutches

Jaffna 50 54 111 6 132 23

Killinochchi 9 20 - - - 30

Mullaithivu 7 15 4 1 - 10

Vavuniya - 5 - - - -

Mannar 28 414 8 - - 673

Puttalam 1 - 1 2 - -

-

50

100

150

200

250

300

350

400

450

500

550

600

650

Number

District

Issued Disable Equipments In 2009


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27

-

500,000

1,000,000

1,500,000

2,000,000

2,500,000

3,000,000

3,500,000

Jaffna Killinochchi Mullaithivu Vavuniya Mannar

Amo

untin'Rs'

District

Expenditure of Casual Relief In 2009

admin in strati on report 2009 ss

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