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Administering Cambridge exams
Sarah Prior,
Communications Manager,
Exams Officers
Amy Cook,
Training Support Coordinator,
Exams Officers
January 2017
Agenda
Welcome Icebreaker
About
Cambridge
Phase 2:
Entries
Close Phase 3:
Teacher
assessment
Networking Create an exam
timetable activity
About Cambridge
Icebreaker
Phase 2: Entries
June 2017 entry deadlines
Actions Date
Start making entries Mid November 2016
Entries deadline and application
deadline for candidates requiring
access arrangements
21 January 2017
Entries deadline and application
deadline for candidates requiring
modified papers
21 January 2017
Final entry deadline 21 February 2017
June 2017 entry deadlines
Actions Date
Late entry period 22 February – 17 April 2017
Late entry deadline 17 April 2017
Very late entry period 18 April onwards
Making Entries
Creating a Cambridge exams timetable - activity
Creating a Cambridge exams timetable - feedback
1. What are the syllabus names and component numbers your
candidates will take? Where did you find the information?
Answer:
a) syllabus code: 0460 option code: BY = IGCSE Geography
(components 12, 22, 42)
b) syllabus code: 0522 option code: CX = IGCSE First Language
English (components 1, 3, 85)
c) syllabus code: 0654 option code: FX = IGCSE Co-ordinated
Sciences (components 11, 31, 51)
Resource: Cambridge Guide to Making Entries – UK.
Creating a Cambridge exams timetable – feedback
Date Session Duration Subject Code
Tuesday 2 May AM 1h 45 Geography 0460/12
Friday 5 May PM 1h 45 English 0522/01
Wednesday 10 May AM 1hr30 Geography 0460/22
Wednesday 10 May PM 2h English 0522/03
Thursday 11 May PM 45m Coordinated
Science 0654/11
Thursday 11 May PM 2h Coordinated
Science 0654/51
Wednesday 24 May PM 2h Coordinated
Science 0654/31
Thursday 6 June AM 1h 30 Geography 0460/42
2. What are the time, dates and sessions of these exams? Where did you find
the information?
Creating a Cambridge exams timetable – feedback
3. When are the Key Times for the June 2017 series? Where did you
find the information?
Answer: Morning session is 10am
Afternoon session is 2pmResource: www.cie.org.uk/keytimes
4. What time do the exams need to start?
Answer: The exam must start in the session that it is timetabled to be in
(morning or afternoon), and take the Key Time into account.
5. Will you need to organise a period of Full Centre Supervision?
Where did you find the information?
Answer: You must make sure that all candidates taking timetabled exams
must be either in the exam or under Full Centre Supervision at the Key
Time. On Thursday 11 May you could choose to organise a period of Full
Centre Supervision.
Creating a Cambridge exams timetable – feedback
Date Session Length Subject Code
Tuesday 2 May AM 1h 45 Geography 0460/12
Friday 5 May PM 1h 45 English 0522/01
Wednesday 10 May AM 1hr30 Geography 0460/22
Wednesday 10 May PM 2h English 0522/03
Thursday 11 May PM 45m Coordinated
Science 0654/11
Thursday 11 May PM 2h Coordinated
Science 0654/51
Wednesday 24 May PM 2h Coordinated
Science 0654/31
Thursday 6 June AM 1h 30 Geography 0460/42
5. Will you need to organise a period of Full Centre Supervision?
Creating a Cambridge exams timetable – feedback
6. Where would you find the information that tells you what the Full
Centre Supervision regulations are?
Answer: page 92 of the Cambridge Handbook section 4.6.2.
7. How many invigilators will you need?
Answer: Using the ratio of 1 invigilator to every 30 candidates, there should
be 7 invigilators in each exam.
Resource: section 4.6 of the Cambridge Handbook
Phase 3: Teacher assessment
Samples database
Submitting your marks
We must receive marks for all your candidates before the deadline.
Submit your marks through:
CIE Direct
the A2C Migration Application.
Important:
If more than one teacher is involved in the assessment, their
marks must be standardised within your Centre before you
submit them.
The marks you submit must match the marks entered on the
forms you send with the samples.
Sending your samples
Your samples must reach us no later than the deadline.
The despatch must include:
the sample as specified in the samples database
a copy of your internal marks report from CIE Direct
or your MIS package
the forms specified in the samples database.
Make sure you put the correct labels on
your sample despatch
Further guidance on submitting marks and
samples
Guide to administering Cambridge
IGCSE First Language English
0500/0522/0627
Includes all the information you need
to submit your marks and send us your
samples correctly
Updated before each exam series
June 2017 guide will be shared in the
February edition of the exams officer
newsletter.
Upcoming deadlines for the June 2017 series
21 January: application deadline for modified
papers and access arrangements. Before
applying for modified papers, you must have
submitted final entries for the candidates
involved.
21 February: final entries deadline
17 April: late entries deadline
27 April: date by which we must receive your
internally assessed marks for Cambridge
IGCSE First Language English
30 April: date by which we must receive your
internally assessed samples for Cambridge
IGCSE First Language English
30 April: deadline for forecast grades
Networking
Networking - answers
1. How many phases in the Cambridge Exams Cycle?
6
2. How far apart do desks have to be in an exam room?
1.25m
3. What’s the name of our secure website where you can make entries
and submit internally assessed marks?
CIE Direct
4. What is the ratio of invigilators to candidates that we specify for written
exams?
1 to 30 candidates
Networking - answers
5. What is the deadline for making entries for June 2017?
21 February 2017
6. What is the deadline for submitting internally assessed samples for
Cambridge IGCSE First Language English for June 2017?
30 April 2017
7. Why are some of our regulations different to other UK boards?
Because we are an international organisation and not a member of
JCQ
Networking - answers
8. What are the syllabus codes for Cambridge IGCSE First language
English?
0522 / 0500 / 0627
9. What is the morning session Key Time for the UK for the June 2017
series?
10am GMT
10. Where would you find information on our regulations and procedures?
The Cambridge Handbook and www.cie.org.uk/examsofficers
Learn more!
Getting in touch with Cambridge is easy
Email us at
or telephone
+44 (0) 1223 553554
www.cie.org.uk