Administering Cambridge exams

Sarah Prior,

Communications Manager,

Exams Officers

Amy Cook,

Training Support Coordinator,

Exams Officers

January 2017

Agenda

Welcome Icebreaker

About

Cambridge

Phase 2:

Entries

Close Phase 3:

Teacher

assessment

Networking Create an exam

timetable activity

About Cambridge

Icebreaker

Phase 2: Entries

June 2017 entry deadlines

Actions Date

Start making entries Mid November 2016

Entries deadline and application

deadline for candidates requiring

access arrangements

21 January 2017

Entries deadline and application

deadline for candidates requiring

modified papers

21 January 2017

Final entry deadline 21 February 2017

June 2017 entry deadlines

Actions Date

Late entry period 22 February – 17 April 2017

Late entry deadline 17 April 2017

Very late entry period 18 April onwards

Making Entries

Creating a Cambridge exams timetable - activity

Creating a Cambridge exams timetable - feedback

1. What are the syllabus names and component numbers your

candidates will take? Where did you find the information?

Answer:

a) syllabus code: 0460 option code: BY = IGCSE Geography

(components 12, 22, 42)

b) syllabus code: 0522 option code: CX = IGCSE First Language

English (components 1, 3, 85)

c) syllabus code: 0654 option code: FX = IGCSE Co-ordinated

Sciences (components 11, 31, 51)

Resource: Cambridge Guide to Making Entries – UK.

Creating a Cambridge exams timetable – feedback

Date Session Duration Subject Code

Tuesday 2 May AM 1h 45 Geography 0460/12

Friday 5 May PM 1h 45 English 0522/01

Wednesday 10 May AM 1hr30 Geography 0460/22

Wednesday 10 May PM 2h English 0522/03

Thursday 11 May PM 45m Coordinated

Science 0654/11

Thursday 11 May PM 2h Coordinated

Science 0654/51

Wednesday 24 May PM 2h Coordinated

Science 0654/31

Thursday 6 June AM 1h 30 Geography 0460/42

2. What are the time, dates and sessions of these exams? Where did you find

the information?

Creating a Cambridge exams timetable – feedback

3. When are the Key Times for the June 2017 series? Where did you

find the information?

Answer: Morning session is 10am

Afternoon session is 2pmResource: www.cie.org.uk/keytimes

4. What time do the exams need to start?

Answer: The exam must start in the session that it is timetabled to be in

(morning or afternoon), and take the Key Time into account.

5. Will you need to organise a period of Full Centre Supervision?

Where did you find the information?

Answer: You must make sure that all candidates taking timetabled exams

must be either in the exam or under Full Centre Supervision at the Key

Time. On Thursday 11 May you could choose to organise a period of Full

Centre Supervision.

Creating a Cambridge exams timetable – feedback

Date Session Length Subject Code

Tuesday 2 May AM 1h 45 Geography 0460/12

Friday 5 May PM 1h 45 English 0522/01

Wednesday 10 May AM 1hr30 Geography 0460/22

Wednesday 10 May PM 2h English 0522/03

Thursday 11 May PM 45m Coordinated

Science 0654/11

Thursday 11 May PM 2h Coordinated

Science 0654/51

Wednesday 24 May PM 2h Coordinated

Science 0654/31

Thursday 6 June AM 1h 30 Geography 0460/42

5. Will you need to organise a period of Full Centre Supervision?

Creating a Cambridge exams timetable – feedback

6. Where would you find the information that tells you what the Full

Centre Supervision regulations are?

Answer: page 92 of the Cambridge Handbook section 4.6.2.

7. How many invigilators will you need?

Answer: Using the ratio of 1 invigilator to every 30 candidates, there should

be 7 invigilators in each exam.

Resource: section 4.6 of the Cambridge Handbook

Phase 3: Teacher assessment

Samples database

Submitting your marks

We must receive marks for all your candidates before the deadline.

Submit your marks through:

CIE Direct

the A2C Migration Application.

Important:

If more than one teacher is involved in the assessment, their

marks must be standardised within your Centre before you

submit them.

The marks you submit must match the marks entered on the

forms you send with the samples.

Sending your samples

Your samples must reach us no later than the deadline.

The despatch must include:

the sample as specified in the samples database

a copy of your internal marks report from CIE Direct

or your MIS package

the forms specified in the samples database.

Make sure you put the correct labels on

your sample despatch

Further guidance on submitting marks and

samples

Guide to administering Cambridge

IGCSE First Language English

0500/0522/0627

Includes all the information you need

to submit your marks and send us your

samples correctly

Updated before each exam series

June 2017 guide will be shared in the

February edition of the exams officer

newsletter.

Upcoming deadlines for the June 2017 series

21 January: application deadline for modified

papers and access arrangements. Before

applying for modified papers, you must have

submitted final entries for the candidates

involved.

21 February: final entries deadline

17 April: late entries deadline

27 April: date by which we must receive your

internally assessed marks for Cambridge

IGCSE First Language English

30 April: date by which we must receive your

internally assessed samples for Cambridge

IGCSE First Language English

30 April: deadline for forecast grades

Networking

Networking - answers

1. How many phases in the Cambridge Exams Cycle?

6

2. How far apart do desks have to be in an exam room?

1.25m

3. What’s the name of our secure website where you can make entries

and submit internally assessed marks?

CIE Direct

4. What is the ratio of invigilators to candidates that we specify for written

exams?

1 to 30 candidates

Networking - answers

5. What is the deadline for making entries for June 2017?

21 February 2017

6. What is the deadline for submitting internally assessed samples for

Cambridge IGCSE First Language English for June 2017?

30 April 2017

7. Why are some of our regulations different to other UK boards?

Because we are an international organisation and not a member of

JCQ

Networking - answers

8. What are the syllabus codes for Cambridge IGCSE First language

English?

0522 / 0500 / 0627

9. What is the morning session Key Time for the UK for the June 2017

series?

10am GMT

10. Where would you find information on our regulations and procedures?

The Cambridge Handbook and www.cie.org.uk/examsofficers

Learn more!

Getting in touch with Cambridge is easy

Email us at

info@cie.org.uk

or telephone

+44 (0) 1223 553554

www.cie.org.uk