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Administration and IT

Assignment

Assessment Task:

Elysium Spa and Health Club

This is the assessment task for the assignment Component of National 5 Administration and IT Course assessment.

It must be read in conjunction with the general assessment information for this Component of Course assessment.

The information in this publication may be reproduced in support of SQA qualifications only on a non-commercial basis. If it is reproduced, SQA must be clearly acknowledged as the source. If it is to be reproduced for any other purpose, written permission must be obtained from permissions@sqa.org.uk.

Where this publication includes material for which SQA does not own the copyright, this material must only be reproduced on a non-commercial basis for the purposes of instruction in an educational establishment. If it is to be reproduced for any other purpose, it is the user’s responsibility to obtain the necessary copyright clearance from the copyright owner. The acknowledgements page lists the owners of copyright items that are not owned by SQA. This edition: September 2018 (version 1.1)

© Scottish Qualifications Authority 2018

Valid for session 2017–18

This assessment is given to centres in strictest confidence. You must keep it in a secure place until it is used.

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Instructions for candidates This assessment applies to the assignment for National 5 Administration and IT.

This assignment has 70 marks out of a total of 120 marks available for the course assessment. It assesses the following skills, knowledge and understanding:

using advanced IT functions in word-processing/desktop publishing and presentations to produce and process information

using technology for investigation

using technology for electronic communication

problem-solving

administration theory

Your teacher or lecturer will let you know how the assessment will be carried out and any

required conditions for doing it.

In this assessment, you have to work through a series of tasks:

which assess the skills and theory listed above

within 3 hours (excluding printing time)

in a maximum of 2 sittings – where additional printing time is required, this should be completed immediately after each sitting

This is a closed book assessment. However, you can use the internet when specifically instructed to do so. The following electronic files are provided for you to use during the assignment:

Admin Assistant – a word-processing file

Corporate Image – a word-processing file

Elysium – a database file

Elysium Logo – a jpeg file

Health Club Membership – a spreadsheet file

Launch Evening – a presentation file

Launch Evening Newsletter – a desktop publishing file

Launch Evening Newsletter – a word-processing file

Studio Timetable – a word-processing file

To-do list – a word-processing file

A folder, Trainers, with the following files:

Carla Hunter – a word-processing file

Carla Hunter – a jpeg file

Jennifer Lowe – a word-processing file

Jennifer Lowe – a jpeg file

Sarah Macdonald – a jpeg file

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Assignment Task

Elysium Spa and Health Club has recently opened in Troon. Facilities will include a gym, spa, swimming pool, studios and personal trainers, with timetabled classes available to all members. A Launch Evening will take place on Thursday 5 April 2018 from 6-9 pm. You have just started your new job as an Admin Assistant. You will be reporting to Ms Audrey Lauder, the General Manager of Elysium Spa and Health Club. The address of the club is: Elysium Spa and Health Club Portland Street Troon KA10 6AA Contact details are: Twitter: @eshc E-mail: eshc@yahaa.co.uk Web: www.eshc.co.uk Your teacher/lecturer will provide you with an e-mail address.

You must:

complete each task in order

action and then delete all comments within files

display your name and task number on each printout

ensure the e-mail printout shows evidence of sending

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TO-DO LIST You should use the following table to make sure you have all the printouts required.

Task Elysium Printouts Marks

Available

Completed

()

1 Presentation – 3 full page slides 14

2 Theory – Corporate Image 4

3 Personal Training Form 7

4 E-diary – daily view 4

5a

Internet printouts:

train times

lunch venue

walking directions

hotel

6

5b E-diary – evidence of reminder 3

6

Theory – Admin Assistant

4

7 Newsletter 6

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Mail merge:

showing merge fields

showing merged membership card

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9a Poster 8

9b E-mail – with evidence of sending 6

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Task 1

Audrey would like to see a copy of the Presentation to be shown at the Launch Evening. Update the file Launch Evening following the instructions below. Print full page slides of the last 3 slides only.

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Task 2

Task 3

Task 4

Complete and print the file Corporate Image which will be discussed at the staff

briefing before the Launch Evening.

Design and print a Personal Training Form that will be given to new members. Use

shading where appropriate. The form will be completed manually and must fit on one

page. The form should include the following information.

Audrey has a few appointments in different locations on the day of the Launch Evening. Enter the following appointments in her e-diary for that day, including the locations.

Print the diary in daily view.

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Task 5a

Task 5b

Access the internet to find the following information. Print evidence from websites showing train details, lunch venue, walking directions and a suitable hotel.

Update Audrey’s e-diary for the day of the Launch Evening. Set a 30-minute reminder for the appointment below. Print evidence of the reminder showing the time and

location of the lunch.

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Task 6 Task 7

Complete and print the file Admin Assistant.

I have started to create a newsletter. Update and print the file Launch Evening Newsletter on one page. Use your updated file Studio Timetable, the files contained in the folder Trainers and the information below. Print a copy of the completed newsletter.

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Task 8

Membership cards will be given to all members who join Elysium Spa and Health Club. Use the file Elysium and mail merge to produce the membership cards. Display Member Name, Member ID and Member Type. Print one copy showing merged fields and one copy of a merged membership card.

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Task 9a

Task 9b

Create a poster to advertise the Launch Evening. Include a variety of fonts, text formats, graphics and a page border. Print a copy of the poster on one page.

This task alert has appeared on your screen. Print a copy of the sent e-mail.

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Administrative information

Published: September 2018 (version 1.1)

History of changes

Version Description of change Authorised

by Date

Security and confidentiality This document can be used by practitioners in SQA approved centres for the assessment of

National Courses and not for any other purpose.

Published: September 2018 Change since last published: Amendments to images