Common Educational Proficiency AssessmentAdministration Training

Welcome!

• Please turn off your iPad and put your phone on silent.

• There is no need to take notes during this presentation. A copy will be available for your review.

Thank you!

Test Schedule

English First AttemptSaturday, March 7th ,

2015

English Second Attempt

Saturday, May 9th , 2015

• CBT or PBT (dependent on venue)• All dates are fixed

Appeal ExamSaturday, June 13th ,

2015

Internal/ Noncurrent Dates

Internal Exams

December 6th February 1stDecember 7th February 7thDecember 8th February 8thJanuary 10th February 15th

January 11th June 13th January 12th June 14thJanuary 25th June 15thJanuary 31st

Test Day Schedule

Why are all tests scheduled at the same time and on the same day at all venues?• To prevent cheating• To maintain efficiency

Why aren’t students allowed to start the exam after 10am (first shift) and 2pm (second shift)?• To prevent cheating• To facilitate a timely closing of the

test for staff, proctors, site supervisors, and CEPA staff

Site Supervisors’ Responsibilities• All Communication with NAPO / CEPA • Informing Staff of Schedules and

Responsibilities• Training Staff for Registration, Help Desk,

Proctoring, Authentication, etc. • Preparation for Administration• Monitoring all staff on exam day• Packing and safe return of materials

If any of these items is delegated to another employee, the Site Supervisor is

in charge of checking to see that the work has been done correctly.

Preparation for Administration

Confirm seating capacity Registration Database Documents and Forms Facilities Staffing + Training Supplies Making Exam Packs Closing the Exam

Seating

1. Revise and confirm seating capacity.

2. Assign seat numbers to rooms. (This can change up until test day if rooms become unavailable!)

3. Create signage to direct students to appropriate rooms.

Room 106 BSeats 41-60

The PBT Exam Pack

Each proctor will receive an exam pack. What does it include?

20 Answer Sheets 20 Test Booklets Sign-In Sheet Assessment Irregularity Form Misconduct Form (Red and Yellow Cards) (Help Sign) Pencils

All exams must be returned to CEPA in complete packs, including unused materials. Unused booklets should remain sealed.

Special Needs CandidatesWhat should be done if a parent or student contacts you concerning a special needs candidate?Contact Ryan. Is it okay to read the exam to blind students?No. Call Ryan.Where should A3 booklet users write their answers?In the bookletIf a student has a broken arm, can someone else write his essay?No. Call Ryan.

Registration

One Registration Desk per ______ students

______ Barcode Scanner per computer

What two forms of ID can the Registration Desk accept? Original Emirates ID or Original Passport

What if the student has no ID, or brings a photocopy?The student should go to the Help Desk.

What if the student has no ticket?Help Desk.

150

1

CEPA Tickets

Bring this ticket and a passport or Emirates ID

Results will be sent by SMS and via the NAPO portal

If you have special needs, please contact NAPO

Help Desk

Only has a copy of her passport.

Assigned to morning shift.Arrives in time for 2nd shift.

Arrives at 2:15. Not registered for the exam.

No CEPA ticket, but she’s on the registry.

Registered for ZU, but shows up at Dubai Men’s.

Can take the test!No CEPA ticket, but she’s on the…Assigned to the morning shift, but…Registered at ZU, but arrives at….

Not today.Only has a copy of her passportNot registered at allArrives at 2:15 Only has a gym membership

Only has a gym membership.

No ID?No Exam.

NO EXCEPTIONS.

The Help Desk staff should fill out a Deferred Students’ form.

Proctor Responsibilities

Distribute / Collect materials Check that mobile phones are off Play instructional video/ read

instructions Complete Sign-In Sheets with station

numbers Check that students have bubbled in the

version number and are answering on the answer sheets in pencil

Circulate during exam iPads are not allowed in test rooms

Generics

Do not use until you have called Ryan Gjovig

Check and double check ID For CBT, ensure that the

Authenticator knows to put the student’s name and ID in the comments field.

For PBT, check and double check that name (English) and ID are in pencil.

Staff Compensation

• Everyone working on CEPA Saturdays must be compensated for their work. This includes site supervisors, proctors, IT staff, security guards, cleaning staff, etc.

• CEPA recommends that institutions pay overtime rates for all weekend hours worked.

• Institutions make decisions regarding compensation and all compensation comes from their budgets.

What happens here?