Administrative AdvanceUpdate – Department of Information Technology

August 6, 2012

Agenda

1. Start of School Status2. Student Registration Changes3. True Time Issues4. Infrastructure Upgrades5. Computer Refresh – Summer 20136. Tablet Procedures

Start of School Status

Elementary Schools

Start of School Status

Secondary Schools

Student Registration Changes

Process

1. ADM Count date – last Friday in September2. 15 day Correction Period3. Signoff on final student count4. Audit in May resulted in 13.7 fewer students and a loss of over $66,000

Student Registration Changes

Student Registration Changes

Operating Procedures

1. The count date will be the district’s final count number as agreed to by the state DOE and the superintendent.

2. Final count number is immutable. No changes will be made that will affect the official count number.

3. Enrollment errors will be corrected as of the date discovered with appropriate annotations made to accurately reflect the scenario.

4. Skyward release will prevent secretaries from changing enrollment or withdrawal dates to an earlier date.

5. IT will run monthly reports to guarantee count number holds.

True Time Issues

BackgroundThe software is programmed to exclude Time Sheets with notes from the Mass Approval process. This is because the supervisor should individually review the notes for impact to the approval process

SolutionAfter using Mass Approval to approve time sheets, those with

comments will remain in your queue for approval. Individually approve/deny the remaining time sheets as appropriate

…. OR … tell your staff not to use notes!

2012-2013 Technology Upgrades

• Current 3Com Switches

– Over 12 years old

– Unmanaged / Unreliable

– Communication speeds vary between connections

• New HP Switches

– Elevate known issues

– Managed remotely / Better service

– Prepare for enterprise wireless connections

Elementary Switch Upgrades

Technology Refresh & Planning

November - Form Factor Showcase

Technology Refresh & Planning

• January 4 – Budget andStaff / Student Counts

• January 14 thru February 1 – Building Team Meetings

• February 22 – Student Allocation Selections Deadline

• April 1– Bid to Prospective Vendors

Event Timelines

Technology Refresh & Planning

• Thin Clients

• All LCD Monitors

Leased Equipment Buyout Considerations

Tablet Procedures

Guiding Principles

1. Devices are not true computers a. Cannot join the schools network domain (policies, mgmt, etc.)b. Don’t run traditional programs and curriculum c. Closed architecture; not designed for maintenanced. Support limited to network connections & app restoratione. Susceptible to damage/breakage/lossf. Unknown lifecycle

2. District has not standardized on a single device; solution must support Android & iOS environments

Tablet Procedures

Guiding Principles (continued)

3. Purchased applications need to be auditable & manageablea. Consumer App stores are consumer centric and require

individual loginsb. Purchased by normal approval processc. Apps need to belong to district with ability to audit license

counts and issue/retract licenses

4. Teachers will need training on educational best practicesa. Classroom managementb. Educational apps that align and support district initiativesc. Collaborative culture needs time to grow and develop

Tablet Procedures

Process & Procedures

Procurement1. Purchase orders request tablets from Technology Catalog2. Tablet orders will include Insurance (function, damage, loss)3. Tablets shipped to IT Office (CSAC)

a. Insurance policy registeredb. Tablets configured with default applications & network config

Tablet Procedures

Process & Procedures (continued)

App Purchase1. Users will not purchase apps with district PCards2. Apps requested via App Purchase Form3. IT Office places order via the District App Store

a. Integrates with Google Play or iTunes Storesb. Android apps are distributed automatically from app storec. iOS apps installed by downloading licensing spreadsheet from

Apple’s VPP program and manual import to app store for distribution

Tablet Procedures

Process & Procedures (continued)

Maintenance & Support1. Network connections and app installation, call Help Desk2. Unit malfunction or breakage, use claim form on website.

Questions/Comments?