NOTICE OF VACANCY

Job Title ADMINISTRATIVE OFFICER III

Item Number ADOF3-23-2014

Salary Grade &Status

14, Permanent

Salary Per Annum

Php 303,480.00 (Basic Pay x 12 months)

Station Procurement Management Division

Qualification Standards

Education : Bachelor’s degree relevant to the job Experience : 1 year of relevant experience Training : 4 hours of relevant training Eligibility : Career Service Professional or Second Level Eligibility

General Scope of Work

Provides assistance in the day to day implementation of programs, plans, and policies on efficient procurement, property management, transportation service, and office maintenance, safety and security.

Essential Job Tasks

• Assists in the procurement of small value office supplies

and materials; • Prepares purchase requests and conducts canvass for

small value goods; • Assists in the inspection of delivered goods to ensure

quality of goods; • Issues and indexes supplies/materials issued; • Participates in the conduct of property inventory and

assists in the preparation of reports; • Maintains the cleanliness and order in the warehouse of

supplies; • Monitors the ability of vehicles and drivers as aid in the

dispatch of vehicles; and • Assist in the coordination with the building administrator

pertaining to the maintenance/repair requirements of office facilities and equipment.

• Monitors the status of each Purchase Request (PR). • Assists in the preparation of all the documentary

requirements of each PR. • Dockets all the Documentary Requirements of each PR. • Assists in the processing of all PRs.

Competency Requirements

Employee Effectiveness:

• Professionalism - The ability to initiate and inspire exemplary behavior by adhering to ethical and moral standards of public office vis-a-vis set policies and procedures of GCG, guiding/motivating others to positive behaviors, remaining steadfast in difficult or challenging situations and taking full responsibility of one's action.

• Collaboration - The ability to show respect, empathy, and responsiveness to people’s expectations and ideas for the purpose of fostering an inclusive and conflict-sensitive and consultative work environment.

• Communicating Effectively - The ability to convey information and ideas in order to persuade, motivate or mobilize individuals or groups through oral or written form.

• Information Management - The ability to convey information and ideas in order to persuade, motivate or mobilize individuals or groups through oral or written form.

Leadership Effectiveness: • Innovation - The ability to introduce or initiate new process,

idea or concept that will add value or improve the delivery of service.

• Influencing/Negotiating - The ability to persuade others towards building consensus and gaining their cooperation to obtain information and accomplish goals.

• Risk and Crisis Management - The ability to identify, evaluate, manage, and respond to risks concerning the organization's events, processes and service delivery.

GCG Effectiveness • Planning and Organizing - Ability to establish a course of

action for self/division/office to accomplish a specific goal, plan proper assignments and use resources (people, finance, and technology) efficiently.

• Performance Management - The ability to take responsibility for one's own or one's employees' performance, by setting clear goals and expectations, tracking progress against the goals, ensuring feedback, and addressing performance problems and issues promptly.

• Monitoring and Evaluation - The ability to collect, analyze, and use information to assess a project or undertaking.

• Problem Solving/Decision Making - The ability to resolve work challenges or dilemma by analyzing, testing, and implementing solutions.

• Project Management - The ability to design, implement and manage projects and direct the related resources, personnel and activities to successful completion.

Functional Effectiveness

• Managing Internal/External Communication - The ability to communicate the organization's key and core messages to the intended audience through various platforms, monitor and evaluate the same in order to promote the organization and its services.

• Property/Asset Usage/Management - The ability to exercise accountability for properties and assets under one’s custodianship as well as overseeing the usability of GCG properties and assets.

• Technical Writing - The ability to transfer/translate technical information about concepts, results of evaluations or studies into documents that are accessible and appropriate to a given audience.

• Technology Support - The ability to implement the methods, practices and policies governing the design, development and use of the IT support processes designed to keep IT environment functioning efficiently, effectively and securely.

Other Qualifications

None

For interested applicants, send your application letter and the following documents to the address below not later than May 3, 2017. Applications with incomplete requirements shall not be considered/processed for evaluation.

1. Letter of Application 2. Latest Personal Data Sheet (PDS) with 2x2 ID picture 3. Service Record / Employment Certificate, whichever is applicable 4. Transcript of Records / School Diploma 5. Copy of Certificate of Eligibility / Board Rating 6. Copies of Certificates of Training / Seminars attended 7. Individual Performance Commitment and Review (IPCR) for Government

Transferees 8. Performance Appraisal / Evaluation for other applicants

Send to:

Director IV Jaypee O. Abesamis Administrative and Finance Office Governance Commission for GOCCs 3rd Floor Citibank Center, Paseo de Roxas, Makati City Email Address: feedback@gcg.gov.ph Telephone : (02) 328 – 2030 loc. 356