University Centre Hartpury Higher Education Admissions Policy

2018 Entry

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Contents

1 AdmissionsStatementandPrinciples............................................................................................3

2 RolesandResponsibilities..............................................................................................................5

3 TheUCASTariffandCurriculumreform.........................................................................................5

3.1 GCSEandALevels..................................................................................................................6

3.2 BTEC,CityandGuildsandotherLevel3VocationsQualifications.........................................6

3.3 ASandExtendedProject(EPQ)andsimilarqualifications.....................................................6

3.4 WelshBaccalaureate..............................................................................................................7

3.5 Access.....................................................................................................................................7

3.6 Internationalbaccalaureate(IB).............................................................................................7

4 InformationforApplicantsandEntryRequirements.....................................................................7

5 FullTimeUndergraduateProcess..................................................................................................8

5.1 Offers....................................................................................................................................11

5.2 TransferringfromotherUniversities....................................................................................11

5.3 Interview..............................................................................................................................11

5.4 Confirmationofyourplace...................................................................................................11

5.5 MatureApplicants................................................................................................................12

5.6 Part-timeApplicationProcess..............................................................................................12

5.7 ArrangementsforApplicantswhoareUnder18..................................................................12

6 PostgraduateApplicationProcess................................................................................................13

6.1PostgraduateTaughtDegrees....................................................................................................13

6.2PostgraduateResearchDegrees.................................................................................................13

7 InternationalStudents.................................................................................................................14

8 DeferredApplications..................................................................................................................15

9 ProgrammeChangesandClosures...............................................................................................15

10 EqualityandDiversityPolicy....................................................................................................16

11 Disability...................................................................................................................................16

12 DataProtection........................................................................................................................17

13 FraudulentApplications...........................................................................................................18

14 CriminalConvictions.................................................................................................................19

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15 DBSClearance..........................................................................................................................21

16 ComplaintsorAppeals.............................................................................................................21

17 Feedback..................................................................................................................................22

18 ContactDetails.........................................................................................................................23

AdmissionsContactdetails..............................................................................................................23

OtherUsefulcontactdetails............................................................................................................23

DocumentControl................................................................................................................................24

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1 AdmissionsStatementandPrinciples

UniversityCentreHartpuryiscommittedtomakingavailablerelevant,effective,highquality

educationandtrainingforland-based,sportandalliedindustries,locally,regionally,nationallyand

internationally;toincreaseparticipationinlearningandskillstransfer;toensureaccessibilityofall

collegeservicesandtoensureviabilityofthecollegeanditsprogrammes.

Ourvisionistobeanoutstanding21stcenturycollege–distinguishedfromothersinitsexcellence

with:

• Outstandingprovision.

• Outstandingdelivery.

• Outstandingbenefitstolearners.

• Outstandingperformance.

Wehavefivedefinedcorporatevalues.ThesevaluesinformtheHartpuryorganisationcultureand

underpinallouractions,communications and operations.Theseare:

• Firstchoice,firstclass

Weputthestudentsattheheartofeverythingwedoandarecommittedtoprovidingalearning

experiencethatisfirstclass.Ourphilosophyisthat‘thelearnercomesfirst’andwearestudent

centred,treatingeachstudentasanindividualwithauniquesetofneeds.

• Strivingforexcellence

Wearecommittedtodoingthebestwecaninallwedo,takingresponsibilityforsettingand

achievinghighstandards.Wearecommittedtocreatingandoperatingastimulatinglearning

environmentforourstudentsthroughconsistent,highqualitydelivery.

• Encouragingandchallengingall

Wewillcreateanenvironmentthatencourageschallenge,andwherewearestimulatedby

beingchallengedinaconstructiveandpositivefashion.Ouraimistobeoutstanding,inallour

businessactivities,andweachievethisthroughimprovingourqualityofserviceandencouraging

alltobeenterprisingandinnovative.

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• Nurturingtalent

Werecognisethatpeopleareatthecentreofeverythingwedo.Wederivevaluethrough

investinginourpeople,supportingtheirdevelopmentandencouragingthemtoachievetheir

potential.Wetellourstaffandstudentsexactlywhatisexpectedofthemandrewardand

promotesolelyonmerit.

• Promotingrespectforall

Wecreateaninclusiveandaccessibleenvironmentthatenablesandpromotesbelongingand

respectforstaff,studentsandthewidercommunity.Wecreateaninclusiveapproachforboth

studentsandstaffthatpromotesdiversity,positivebehaviours,buildseffectiverelationshipsand

enablesallourstudentstodevelopandachievethebestpossibleoutcomes.Wevalueothersfor

theircontribution,irrespectiveofpersonaldifferences.

OurmissioninHigherEducationistoprovideoutstandinglearningopportunitiesanddevelop

employmentreadygraduates.HigherEducationatHartpuryshouldfreestudentstoexplore,to

create,tochallenge,andtolead.

Toachieveourmissionweoffervocationallyrelevantprogrammesinformedby,anddevelopedin

partnershipwithvocationalstakeholders,thataredeliveredbyhighlyqualifiedstaffusingan

extensiverangeofexcellentfacilities.Ourstudentsareattheheartofourinstitutionandwefully

supportthemtoensurethattheybecomeindependent,creativeandcriticalthinkersthatwillbe

successfulinobtainingfulfillingemploymentintheirchosenoccupations.

OurHEAdmissionsPolicycomplieswithrelevantconsumer,equalityanddiversitylegislation

affectingtheadmissionofstudentsandtakesaccountofbestpractice,includingthepreceptsofthe

QAA’sQualityCodeofPractice,ChapterB2:AdmissionstoHigherEducation(www.qaa.ac.uk)and

SupportingProfessionalisminAdmission’s(SPA’s)GoodPracticeguides.

Hartpuryhasputinplacearrangementsforregularlymonitoringandreportingontheadmissions

process.Thismayincludecollectingandanalysingreports,analysisofdataandstatisticson

applications,offersandacceptances,whereavailable,toensurefairandconsistentapplicationof

admissionspolicyacrossHartpury;andreflectiononhowinternalandexternaldevelopmentshave

impactedupontheadmissionsprocess.WewillreviewourAdmissionsPolicyannuallyinthelightof

experience,researchandbestpractice.

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2 RolesandResponsibilities

OverallresponsibilityforHEadmissionsandrecruitmentactivitylieswiththeVicePrincipalofHigher

Education.DaytodayresponsibilityandmanagementlieswiththeHeadofAdmissionsand

membersoftheAdmissionsTeam.ProgrammeManagershavedesignatedresponsibilitiesat

programmelevel.

Inordertoensuretransparency,fairnessandconsistencytheAdmissionsTeamwillmanagethe

admissionsprocesswithsupportfromProgrammeMangers.ProgrammeManagerswillbe

responsibleforagreeingthespecificcriteriabywhichapplicationsareassessedandadmissions

decisionswillbemade.Incasesofapplicationsfromnon-traditionalroutesorborderline

applicationstheAdmissionsTeammaychoosetorefertheapplicationtotheProgrammeManager

forconsideration.

Allstaffinvolvedintheadmissionsprocesswillhavebeenadequatelytrainedtoundertaketheir

roles.

3 TheUCASTariffandCurriculumreform

Weunderstandthatpotentialapplicants,aswellasschoolsandcolleges,areseekingadviceand

guidancefromuniversitiesontheimpactofthenewtariffintroducedin2017andthenumberof

differentqualificationreformsthatwilltakeplaceoverthecomingyears.Thefollowingstatements

areintendedtoassistbyclarifyingourcurrentpolicyinrelationtotheseandhowtheywillimpacton

ourdecisionmaking.

Hartpurywillmakeoffersholistically,basedupontheacademicandnon-academicstrengthsofeach

applicant.Wewillconsiderallaspectsofanapplicationincludingqualifications,personalstatement,

academicreferenceandanyadditionalrelevantexperience.Wewillcontinuetoconsiderawide

rangeofqualificationsforentry,sopotentialstudentscanbeassuredofpersonalised,flexibleand

individualconsiderationoftheirapplication.

Indoingthis,wherepossible,wewillendeavourtomakeourofferspecifictothestudentandthe

qualificationstheyaretaking.Wewillprovidetypicalofferinformationforprospectiveapplicantsfor

themainqualificationforUKmainqualificationsalongwithanindicativetariffscore.

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WewelcomeenquiriesandapplicationsfromstudentswithALevels,vocationalqualifications,the

InternationalBaccalaureate,WelshBaccalaureate,AccesstoHEandawiderangeofotherLevel3

equivalents.Wealsowelcomeapplicantswithacombinationoftheseandothernon-traditional

qualifications.AlthoughwewillnotalwaysusetheUCASTariffforoffermaking,wemayuseitfor

assessingqualificationsandasamechanismforconsideringsizeandgrade.

3.1 GCSEandALevelsWeexpecttoreceiveapplicationsfromstudentswithamixofoldandnewstyleGCSEs.Wehavea

standardentryrequirementforourprogrammesof5GCSEsatgradesA*toCor9to4forthose

withnumericgrades.ThisshouldincludeEnglishLanguage,Mathematicsandasciencesubject

whereapplicable.ForstudentsapplyingfromWaleswewillaccepteitherMathematicsor

MathematicsNumeracyunlessotherwisestatedinouroffer.

WhererequiredwemayacceptequivalentstoGCSEs,forexampleapassinNumeracyor

CommunicationinFunctionalSkillsatLevel2.ApplicantsshouldcheckwiththeAdmissionsTeamto

seeiftheirequivalentqualificationscanbeaccepted.

WhereaprogrammerequiresaboveagradeCor4inGCSEMathematicswewillconsiderthelevel3

coreMathsqualificationasmeetingtheserequirements.

IfyouaretakinganALevelinasciencesubjectandthisisarequirementofouroffer,wemayexpect

youtohavesuccessfullypassedanyassociatedpracticalskillsassessment.However,dependingon

thecourseappliedfor,applicationsmaystillbeconsideredwherethepracticalskillelementhas

eithernotbeentakenorpassed.

3.2 BTEC,CityandGuildsandotherLevel3VocationsQualificationsWeareawareofthechangesintheassessmentofLevel3vocationalqualifications,andwillcontinue

towelcomeandacceptstudentswithrelevantvocationalqualificationsaswellascombinationsofA

Levelsandvocationalqualifications.

3.3 ASandExtendedProject(EPQ)andsimilarqualificationsWewelcomestudentsthatareapplyingtouswithASqualifications,anEPQqualificationorsimilar

independentlearningopportunitiesalongsidetheirlevel3qualifications.Wewilltakeadditional

AS/EPQqualificationsintoaccountwhenmakingoffersbuttheymaynotbepartoftheofferitself.

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3.4 WelshBaccalaureateWewillcontinuetorecognisetheWelshBaccalaureatequalificationalongsidetherequirementfor

theLevel3qualification.WewillrecognisetheWelshBaccalaureateAdvancedDiplomaawarded

until2016andthenew‘WelshBaccalaureate–AdvancedSkillsChallengeCertificateawardedfrom

2017.

3.5 AccessWewelcomeapplicationsfromstudentswithanAccesstoHEqualificationformostcourses.Wewill

considersomesubjectspecificmodulesinlieuofGCSEMathematicsandEnglishandwilllookat

componentelementsofthequalificationtoensurewhenconsideringsuitabilityforourprogrammes.

3.6 Internationalbaccalaureate(IB)Wewelcomestudentswithinternationalbaccalaureatequalifications.Wewillassesstheconstituent

componentsoftheawardastudentisstudyingandwillcontinuetomakespecificoffers

personalisedtotheindividual.

4 InformationforApplicantsandEntryRequirements

Whenapplicantsareapplyingtostudyahighereducationcourseorprogrammewewantthemtobe

surethattheymakechoiceswhichwillberightforthem.Weprovidecourseinformationsheetson

ourwebsitethatareintendedtoprovideclear,accurateandcomprehensiveinformationaboutour

programmesandtheservicesandfacilitieswhichweoffer.Ifanyofthisinformationchangeswewill

notifyapplicantsofthechange.

Wewelcomeapplicationsfromallstudentsfromanypartoftheworld,withwiderexperiences,non-

traditionalbackgroundsandanygroupunder-representedinfurtherorhighereducation.Wewill

endeavourtoensurethatourinformationmeetsspecificneeds.

Throughourprospectus,website,theUCASWebsiteandotherdocuments,weintendtoprovide

informationabout:

• thefull-timeandpart-timehighereducationprogrammesthatweoffer;

• theaims,contentandstructureofindividualprogrammes;

• entrycriteria,skillsrequirementsforindividualprogrammes;

• clearguidanceabouthowtoapplyforindividualprogrammes;

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• theexpectedfeesandothercostsofbeingastudentandfinancialsupportavailable;

• likelyadditionalcostsorunusualrequirementsofspecificprogrammes(e.g.relatingtowork

orstudyplacements,fieldtrips,materials,orequipment;)

• theservicesandfacilitieswhichweoffertostudents.

Wewillholdregularcareersevents,opendaysandapplicanteventsatwhichprospectivestudents

will:

• havethechancetovisitourcampus;

• learnaboutstudentlifeatHartpury;

• learnabouttheadmissionsprocessforHartpuryprogrammes;

• learnabouttheservicesandfacilitiesavailableoncampus;

• beabletospeaktostaffandstudentsaboutprogrammesandservices.

Informationabouttheseeventsandhowtoattendwillbeprovidedonourwebsiteandinvitations

willbesenttoprospectivestudents.

Allmarketingmaterialswillbeaccurate,keptup-to-date,beavailableatthecorrectpointinthe

recruitmentcycleandbeavailableinformatsaccessibletoallenquirersandapplicants.Thepurpose

ofthismaterialistoassistenquirersandapplicantsintheirdecision-makingprocess.Allinformation

publishedinelectronicorprintedformwillfollowourPolicyandProcessforApprovalofPublic

InformationfoundonourWebsite.

5 FullTimeUndergraduateProcess

Whenanapplicationismade,weaimtoprocessthisefficientlyandfairly.

Selectionpoliciesandprocedureswillbecleartoenquirers/applicantsandfollowedfairly,

courteously,consistentlyandexpeditiously.

Allapplicationsareacknowledged,toestablishcontact,informtheapplicantoftheprocesstobe

followedandinvitetheapplicanttoanopenday.Applicationsthatarereceivedontime(in

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accordancewiththedeadlinesoftheUCASapplicationcycle)areguaranteedequalconsideration.

Applicationsreceivedaftertheequalconsiderationdeadlinewillbeconsideredaslongasthereare

placesavailableontheprogramme.

TheAdmissionsTeamassessapplicationsinaccordancewithentrycriteria.Whenassessingan

applicationtheAdmissionsTeamwillconsiderthefollowing:

• Whethertheapplicant’sacademicpotentialissuchthatitislikelytheywouldbesuccessful

ontheprogramme

• Whethersufficientspacesareavailableonthatprogramme(aftertheequalconsideration

deadline)

• OurprioritytargetgroupsaslistedinourOFFAAccessAgreement.

TheAdmissionsTeamwillfirstassesswhethertheapplicanthasmettheminimumentrycriteriafor

theprogramme.Ifthishasbeenmetwewillthenassessacademicpotential,takingintoaccounta

widevarietyoffactorswhichinclude,butarenotlimitedto,actualacademicperformancetodate

andpredictedresultsforqualificationscurrentlybeingstudied.Academicentryrequirementsfor

standardqualificationscanbefoundontheHartpurywebsite.Otherqualifications,including

internationalqualifications,willbeconsideredontheirindividualmerits.WewilluseUCASand

NARICasasourceforinformationinequivalenciesofqualificationandwherepossiblewegiveequal

considerationtoallqualifications.

WeusethePersonalStatementinassessingeachapplicant’smotivationandsuitabilityforthe

chosenprogrammeofstudy.Whenlookingateachapplicant’sPersonalStatement,wewilllookfor

thefollowing:

• Knowledgeof,interestinandcommitmenttothesubject;

• Non-academicachievementorexperience;

• Positionsofresponsibility;

• Interestshobbiesorpastimes;

• Workexperience.

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WelooktotheReferencetoprovide:

• Predictionsofexaminationresultsandwherethequalificationsareunusual,toexplaintheir

meaning

• Anoverallassessmentoftheapplicant,inparticulartheirsuitabilityforprogrammeofstudy

• Extenuatingcircumstancesifearlierexamresultsareconsideredasapoorguidetoability

TheAdmissionsOfficersmaydiscussapplicationswithProgrammeLeadersandtheHeadof

Admissionsincaseswheretheapplicationisconsideredtobeborderline.

ForapplicationsreceivedthroughUCASwewilluseUCASasacommunicationchannel,

supplementedbyemailstoapplicantssentfromaHartpuryemailaccountandsupportingliterature

sentthroughthepost.Inthecaseofnon-UCASapplicationswewillcommunicatedirectlywiththe

applicant.Allcorrespondencewillbesent,inthefirstinstance,toapplicantsbyemail.Ifemailisnot

suitablealternativemethodsmaybefound.

Assoonasadecisionismade,applicantswillbenotifiediftheirapplicationhasbeensuccessfulor

unsuccessful,ortoinformthemthattheirapplicationhasbeenassessed,butthatwewillnotbe

abletomakeafinaldecisionuntillaterinthecycle.Inadditiontocommunicationsaboutthe

individualapplication,threefurtherpublicationstosupporttheapplicantbyprovidingliteratureto

helpwithdecisionmakingandimprovetheirstudentexperiencewillbeprovidedatkeypoints

throughouttheyear.

Allapplicantswhohavebeenmadeanofferofaplacewillbeinvitedtoattendanapplicantevent.

Thesedaysareheldpurelytohelpapplicantsdecidewhichoffertoacceptandwillplaynorolein

theselectionprocess.

Ifanapplicantisunsuccessful,wewillprovideareasonwhytheirapplicationhasbeendeclined.

Thereisnorightofappealinrelationtothedecision.Howeverifapplicantsfeelthattheprocesshas

notbeenfollowedtheymaycomplainusingtheCustomerComplaintsProcedure,acopyofwhichis

availableontheHartpurywebsite.

If,whenwereviewanapplication,wedecidethatwecannotmakeanofferofaplaceonthecourse

forwhichanapplicanthasapplied,wemaybeabletomakeanofferonanalternativeprogramme

thatbettersuitsyouracademicpotentialandachievements.Ifwemakeachangedcourseofferyou

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willreceivenotificationofthisviaUCAS.Ifyouwishtodiscussthechangedcourseoffer,please

contactus.

Applicantswhohavebeenunsuccessfularewelcometore-applyandwillbeconsideredinClearingif

thereareplacesavailablethattheyfeelaresuitable.

5.1 OffersTypicaloffersarepublishedontheHartpurywebsite.Wemayconsidermakingloweroffersbased

onwhetheranapplicantisdeemedtohaveexperiencededucationaldisadvantageormeetsour

prioritytargetgroupsaslistedinourOFFAAccessAgreement.

Wewillwritetoallstudentsconfirmingouroffer.Offerlettersaresentdirectlytotheapplicant’s

correspondenceaddress.

5.2 TransferringfromotherUniversitiesUndergraduatestudentswishingtotransfertoHartpuryfromanotheruniversityshouldapply

throughUCAS.Considerationforentryintothesecondyearorabovewillbedependentuponthe

contentof,andachievementin,previousstudies.Applicantswillbeaskedtoprovideinformationon

modulestheyhavecompletedandachievementlevels.TheProgrammeLeaderwillreviewtheseand

apanelwillmeettoreviewandassesstheapplication.Inmostcases,applicantsmaybeinvitedto

interviewtoevidencetheirskills.

5.3 InterviewThepurposeofprogrammeinterviewsistoprovidetheapplicantwithanopportunityto

demonstrateevidenceofskillsandattributesthatareappropriate.Thesewillbeundertakenin

accordancewithourpolicyonequalopportunities.Decisionswillnotbeprovidedtotheapplicantat

theinterview.Afteradecisionhasbeenmadeandapplicantsinformed,applicantsmayrequest

feedbackontheinterviewbycontactingtheAdmissionsTeam.

5.4 ConfirmationofyourplaceWereceivemostUKqualificationresultsfromUCASforapplicantswhohaveacceptedconditional

offers.Applicantswhoachievethegradesrequiredbytheirconditionalofferhavetheirplace

confirmed.Applicationsfromthosestudentswhohavenotquitemettherequiredgradesare

reviewedandtheirplacesmaybeconfirmedifthereareplacesstillavailableontheirprogramme.

WherepossibleweaimtomakedecisionsonallapplicantsbythefirstdayofClearing.

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5.5 MatureApplicantsWewelcomematureapplicants.Applicationswillbeconsideredonanindividualbasis.This

considerationwilltakeintoaccountindustry,non-academicandacademicexperience.Mature

applicantsmaybeinvitedtointerview,orrequiredtocompleteawrittenassessmenttoevidence

theirsuitabilityfortheprogramme.

5.6 Part-timeApplicationProcessPart-timeapplicationsarewelcomed.Applicantswhointendtoapplyforpart-timestudyshould

submittheirapplicationonapart-timeapplicationformdirectlytoHartpuryHEAdmissions.

Thepart-timeapplicationformcanbefoundontheHartpurywebsite.

ApplicationsshouldbereceivedbytheendofJunepriortoenrolment.TheAdmissionsTeamwill

reviewtheapplicationandcheckthatitiscomplete,hastheminimumrequirementsandincludes

therelevantreferencesandqualificationcertificatesifapplicable.ProgrammeManagerswillreview

allcompletedpart-timeapplicationsandinterviewshortlistedapplicants.Decisionsaremadeas

quicklyaspossibleandawrittenofferissenttotheapplicant,includinghowtoformallyacceptthe

offer.

5.7 ArrangementsforApplicantswhoareUnder18Hartpurywelcomesapplicationsfrompeopleofallages.Noapplicantshallberefusedadmissionon

thegroundsoftheirage.

However,wehaveadutyofcaretowardsallourstudents,employeesandvisitorsandinthecaseof

studentsjoiningbeforetheir18thbirthdaythisdutyisenhanced,assuchstudentsareregardedas

childrenunderUKlaw.

Studentswhowillbeundertheageof18atthetimeofenrolmentwillberequiredtogetaparent,

carerorguardiantosignaRegistrationAgreementtosaytheyhavereadandunderstoodHartpury’s

safeguardingguidelinesforunder-18s.TheAdmissionsTeamwillnotifytheSafeguardingand

WelfareTeamofunder-18HEstudentspriortoenrolmentsotheycansendoutthisdocument.

Principles,institutionalresponsibilitiesandproceduresrelatingtotheprotectionofunder-18sand

vulnerableadultstudentsaresetoutinourResidentialRulesandRegulationsdocument,available

ontheHartpurywebsite.OurChildProtectionandSafeguardingPolicycanbefoundontheHartpury

Website.

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6 PostgraduateApplicationProcess

6.1PostgraduateTaughtDegreesTaughtprogrammesgenerallystartinSeptemberorearlyOctober.Researchstudentsmaybeginin

September,January,AprilorJuly,subjecttodepartmentalapproval.

Informationonprogrammes,includingspecificentrycriteriacanbefoundontheHartpurywebsite

andinprospectuses.Entrytotaughtpostgraduateprogrammesnormallyrequiresafirstdegree,but

relevantexperience,insomecases,cansubstituteforthisrequirement.Generalminimumentry

requirementsforaPostGraduateprogrammearea2.2degree;howeverwedoconsidereach

applicationonitsindividualmeritsandwelcomeapplicationsfrommatureapplicantswithindustry

experience.EntrytoprogrammeswithoutafirstdegreeisatHartpury’sdiscretion.

OurapplicationformforpostgraduatestudycanbefoundontheHartpurywebsite.

PapercopiescanbesentbytheAdmissionsTeamonrequest.

WhencompletedpostgraduateapplicationsarereceivedtheAdmissionsTeamwillreviewthe

applicationandcheckthatitiscomplete,hastheminimumrequirementsandincludestherelevant

referencesandqualificationcertificatesifapplicable.ProgrammeManagersofpostgraduate

programmeswillreviewallcompletedpostgraduateapplicationsandinterviewshortlisted

applicants.Offerlettersaresentdirectlytotheapplicant’scorrespondenceaddress.

PostgraduateapplicationsareaccepteduntiltheendofJune.Applicationsreceivedafterthatdate

willbereviewediftherearestillplacesavailable.

6.2PostgraduateResearchDegreesResearchstudentsmaybeginon1stOctober,1stJanuaryor1stApril.Initialenquiriesshouldbe

madewithanacademicstaffmembertodiscussproposedresearchideas.ForasupervisedPhD,

DPhilorMPhilthenormalexpectationisthatapplicantswillholdatleasta2:1orMasters

qualification.

ApplicationsandadmissionsarethroughUWEBristol’sGraduateSchool.Moredetailsofhowto

apply,includingguidancenotesandapplicationforms,areavailableontheUWEPostgraduate

ResearchStudywebsite.

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7 InternationalStudents

Internationalstudentsforundergraduateprogrammes,wherepossible,shouldapplythroughUCAS.

Specificinformationforinternationalstudentsonscholarshipsandbursarieswhererelevantcanbe

foundontheHartpurywebsite.Contactdetailsofstaffwhocansupportandhelpwiththe

applicationandvisaprocessisalsoavailableonthewebsite.TheAdmissionsTeamhastrainedstaff

thatwillsupportinternationalstudentsandmakeanassessmentoffeepayingstatus,where

possible,usingtheinformationprovidedintheapplicationandensurethisisconsistentwithUKCISA

guidance.Ifyourfeestatusisnotmadeclearinyourapplication,wewillcontactyoutoaskformore

information.

WhererequiredwewillutiliseUCASinformationandNARICguidanceonqualificationcomparisons

toensurethatprogrammeentryrequirementsaresatisfied.

InternationalforwhomEnglishisnotafirstlanguage,andwhoareseekingtojoinundergraduate

programmes,areexpectedtoholdanIELTScertificatewithascoreof6.0,withtheexceptionof

VeterinaryNursingprogrammeswhereanIELTSscoreof7.0isrequired.Studentsapplyingfromthe

EUwillrequireatUKGCSEtogradeCorabove(or4iftakingnewqualifications)oraTOEFL

certificateinEnglish.ApplicantstopostgraduateprogrammesarerequiredtoholdanIELTS

certificatewithaminimumscoreof6.5,withtheexceptionofVeterinaryPhysiotherapy

programmeswhereanIELTSscoreof7.0isrequired,oranequivalentqualification.Furtherguidance

andregulationsforinternationalstudententryrequirementscanbefoundonourwebsiteat:

http://www.hartpury.ac.uk/International

HartpuryhassignedagreementswithselectedEducationalAgentsinkeyrecruitmentcountries.

Signedagreementsareinitiallyinplaceforthreeyearsandaremonitoredagainstperformance

duringthistime.AllappointedEducationalAgentsarebriefedonHartpury’sexpectationsandare

issuedwithapublishedguidebookoutliningHartpury’sadmissionsprocedures.Weregularly

monitorandreviewarrangementsandwherepossiblevisitEducationalAgentstodiscuss

arrangementsintheircountry.AgentsarealsoinvitedtovisitHartpuryinperson.

TheInternationalOfficeractivelyworkswithpartnercollegesinCanadaandUSforourtop-up

programmes.Wehaveinplaceaformalrecognitionofanumberofspecifictaughtprogrammesin

thesecountriesthatpermitaccesstoyear3entryatHartpury,uponsuccessfulcompletionoftheir

AssociatedSubjectDiploma.Applicantswhowishtoapplyforatop-upprogrammewillneedto

submittheirapplicationviaUCAS.

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Whenconsideringanapplication,wewilltakeintoaccountwhetherornotastudentisabletomeet

thenecessaryUKvisarequirementsforthefulldurationoftheirprogramme.Wereservetherightto

rejectanapplicationincircumstanceswheretheserequirementscannotbemet.

Applicationsfromasylumseekerswillbereviewedandmanagedonanindividualbasis.

8 DeferredApplications

Applicantswhowishtodefertheirentrybyoneyeararewelcomedprovidedtheyhavemetthe

conditionsby31stAugustoftheyearthattheymaketheirapplication.Ifapplicantswishtodeferby

morethanoneyearwemayrecommendreapplyingandtheyareadvisedtocontacttheAdmissions

Teamtodiscussthebestwaytoachievethis.

9 ProgrammeChangesandClosures

Wewillworktoensurethatmajorchangesorclosurestoprogrammesofstudywillbekepttoa

minimumbutoccasionallyunforeseeneventsmayarisewhichmeanthatweneedtochange

programmesormodules.Wewillapplyouradmissionprincipletothemanagementofthese

changesandatalltimeseektoensurethatweminimisetheimpacttopotentialandcurrent

students.

Inparticular:

• Wewillseektoalwaysconsultwiththestudentbodyaboutthenatureofthechanges,the

impactandbestwaytocommunicatethechanges.

• Provideasmuchnoticeaspossibletopotentialstudentsinrelationtothechangesand

provideasummaryofthechanges,includingthereasonsbehindthechanges.

• Wherematerialchangesaremadetoprogrammesormoduleswewillupdateassociated

informationsourcesincludingcourseinformationsheetsandmakestudentswithoffers

awareofthenatureofthechangeandtheoptionsbeforethem.Inallcommunicationwe

willcontactstudentusingtheemailaddressusedontheirapplication.

• Intheveryrarecaseswhereaprogrammecannolongerbeofferedwewillseektoprovidea

suitablealternativetoenablethestudenttoachievetheirlearningoutcomes.Indoingso,

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wewilllookfirstlyatourownprovision.Ifthatisnotpossiblewewillseektoworkwith

otherproviderstofindsuitablealternativesandsupportthetransfertothenewprovider.

• Wewillalwaysseektominimiseanymaterialchangestoprogrammesthatimpactstudents

thatarecurrentlyenrolled.

10 EqualityandDiversityPolicy

Wearecommittedtoachievinguniversalacceptanceandapplicationofaworkingandlearning

environmentfreefromharassment,intimidationandunlawfuldiscrimination.Wearealso

committedtotakingpositiveactiontopromotesuchequalityanddiversityofopportunityinrelation

torecruitment,promotion,training,learning,benefits,proceduresandalltermsandconditionsof

employmentandallrequirementsthatgovernstudentregulations.

AtHartpurywearecommittedtovaluingdiversityandpromotingequality.OneofourCorporate

Valuesispromotingrespectforallandthismeanswetreatallpeoplewithcourtesyandrespect,

involveandlistentoothersandshowconsiderationandempathyfortheirwell-being.Wevalue

othersfortheircontributionirrespectiveofpersonaldifferencesandactivelyencouragediversity

andinclusionandapositivelearningenvironment.

Applicantsarenotdiscriminatedagainstongroundsofrace,ethnicity,nationality,gender,sexuality,

religion,pregnancy/maternity,disabilityorage.Allstaffaretrainedinequalityanddiversityanditis

theobligationofallstaffinvolvedinAdmissionstoensurethatourAdmissionsServicerespectsand

actsinaccordancewiththeEqualityandDiversityPolicyandSingleEqualityScheme.

11 Disability

Hartpuryencouragesparticipationinitslearningprogrammesbyallsectionsofthecommunityand

theindustriesweserve.Wewill,asamatterofpolicy,trytoensurethatstudentswithspecific

learningdifferences,developmentaldisordersand/ordisabilitiesareabletofollowaprogrammeof

studymostsuitabletohisorherneeds,withappropriatesupport.Thissupportwillbemonitored,

reviewedandadaptedasappropriate.

Informationprovidedinrelationtodisabilitywillnotbeusedintheinitialassessmentof

applications.OfferstostudyatHartpurymaybemadepriortodisabilityandlearningsupport

informationbeingreceived.

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Weencourageapplicantstodeclaretheirdisability,learningdifferenceordevelopmentaldisorder.

OnreceivingthisinformationapplicantswillbecontactedbyamemberoftheLearningSupport

Team.OpportunitiestodiscussappropriatearrangementsandsupportatHartpurywillbeofferedto

allstudentsifrequested.

Allstudentswhohavedeclaredspecificneedswillbeofferedanindividualinterviewregardingtheir

programmeofstudytoidentifyareaswheretheymayrequireadditionalsupport.Duringthis

process,assessmentwilltakeplacetoensurethat:

• Thestudent’sexpectationsarefullydiscussedandanalysed,theirneedsunderstoodand

assessed.

• Theproposedlearningprogrammeisconsideredtobeinthestudent’sbestinterestsand

thattheywouldnotbebetterprovidedforelsewhere.

• Ourfacilitiesandresourcesaresufficienttomeetthoseneeds.

Applicantswhoareawaretheyhavespecificneedsarestronglyrecommendedtooutlinethemat

thisstagesothattheycanbeadvisedastohowtocollateappropriateevidence.Hartpurywill

providecomprehensiveadviceandinformationastowhatevidenceisrequiredtogainsupport.

StudentswillbeentitledtoreceivethecommitmentoutlinedintheStudentCharterandan

assessmentofanyfurtherhelpandsupportneededwhichrelatestodisability.

Hartpuryiscommitted,wherereasonablypossible,tomeettheneedsofallstudentsinorderthat

theycangainaccesstoandmakeprogresson,thecourse(s)oftheirchoice.Whereadjustmentsto

theeducationalenvironmentarerequired,wewillmakeeveryefforttodoso,providedthisis

achievedwithinresourceconstraintsanddeemedtobeareasonableadjustmentundertheEquality

Act2010.Wherethisisnotpossible,outsideassistancemaybesoughttotryandensurebarriersto

entryareminimised.

12 DataProtection

Wewillhandledataandinformationinamannerthatensuresthatwesafeguardindividualsand

personaldata.InformationwillalwaysbemanagedinamannerthatcomplieswiththeHartpury

DataProtectionPolicy.Allstaffinvolvedinadmissionswillhavereceivedtrainingthatenablesthem

todischargetheirresponsibilitiesinrelationtodataprotection.

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Wemayshareapplicantdatawithprogrammedeliverypartnerswherethepartnerisdirectly

involvedintheadmissionsprocess.Allsuchthirdpartiesareprohibitedfromusinganapplicant’s

personalinformationexceptforthispurpose,andtheyarerequiredtomaintaintheconfidentiality

ofthisinformation.

FurtherinformationonourDataProtectionPolicycanbefoundontheHartpurywebsite.

13 FraudulentApplications

Wearenotpreparedtoadmitapplicantsonthestrengthofinformationbelievedtobeeither

fraudulentorplagiarised,andreservetherighttorejectorcancelanapplicationatanypointunder

thesecircumstances.

Wealsoreservetherightto:

• requestadditionalinformationtoverifyanapplication;

• puttheapplicationprocessonholdwhilstinvestigatingtheallegedfraudulentapplication

and/orplagiarism;

• withdrawtheapplication/placeifitisproven,orwehavereasonablebelief,thatthe

informationprovidedisfalse,oriftheapplicant/studentrefusestoprovidetherequested

information;

• terminateastudent’sregistrationiftheyareisfoundatalaterstagetohavesubmitteda

fraudulentapplication;

• notifyUCASoftheactionithastakeninrespecttotheapplicationifrelevant;

Allstudentswillberequiredtopresentoriginalacademicandpersonaldocumentationatenrolment

priortothestartoftheprogrammeofstudy.

Alldocumentationisverifiedbyadmissionsstaff.Ifanyinformationrelevanttotheapplicationis

foundtobefraudulent,inconsistentwiththeapplication,ormissing,theapplicationwillbedeemed

voidandtheofferofaplacemayberescinded.

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14 CriminalConvictions

Wewillusetheinformationdeclaredrelatingtocriminalconvictionstoensurewefulfilour

responsibilitiesandobligationsforthesafeguardingofchildren,youngpeopleandadultswithwhom

staffandstudentsareincontact.

WeareregisteredwiththeDisclosureandBarringServices(DBS)andhaveinplaceaseriesof

procedurestoinvestigatestudentsandprospectivestudentswithcriminalrecords,andmake

appropriatedecisionsastotheirsuitabilitytostudy.Wearecommittedtothefairtreatmentof

studentsandpotentialstudents.

Undergraduateapplicantsarerequiredtodeclareany“relevant”criminalconvictionsontheUCASor

directapplicationform,where“relevant”isdefinedas‘unspentconvictionsforcrimesinvolving

drugs;andcrimesagainsttheperson’.Postgraduateapplicantsarealsoaskedonthepaperand

onlineapplicationformiftheyhaveany“relevant”criminalconvictions,with“relevant”asdefined

forUCASapplicants.

ApplicationsarefirstgivenapreliminarycheckbytheAdmissionsTeam,toensurethattheymeet

entryrequirementsandotherbasicexpectationsfortheprogramme.Iftheapplicationis

unsuccessfulatthisstagecriminalconvictiondataisnotconsidered.

Iftheapplicantdoesmeetthebasicacademicrequirementsfortheprogrammebutacriminal

convictionhasbeendeclared,thentheapplicantisaskedtoprovidewrittendetailsofthenatureof

theoffence(s),includingdates,thesentenceimposedandthenameofthecourt,withacopyofany

convictionnotices,andanyinformationaboutwhetherconviction(s)are‘spent’andtheappropriate

date.ThisinformationissentdirectlytotheHeadofAdmissions(ornominee).Theapplicantmay

alsobeaskedtogivedetailsoftheirProbationOfficerandtogivetheirconsentfortheHeadof

Admissions(ornominee)tocontacthim/herinordertoobtaintheProbationOfficer’sviewsasto

thelikelydangerorotherwiseoftheapplicant’sbehaviourtootherstudentsandstaff.Theapplicant

willgenerallyberequiredtoprovidethisinformationelectronically;howeveriftheapplicantis

applyingforaprogrammewhichrequiresthestudenttobeinterviewedinadvanceofanofferbeing

made,theymaybeaskedtobringtheinformationtotheinterview.

Whenthisinformationisreceived,theHeadofAdmissions(ornominee)willconsiderthe

informationprovidedandwillcompleteariskassessment.Indoingso,theHeadofAdmissionswill

refertotheChildProtectionandSafeguardingPolicyandProcedure.TheHeadofAdmissions(or

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nominee)willconsiderwhethertoofferaplaceorwhethertheconvictionisofsufficientseriousness

towarrantconveningtheSensitiveAdmissionsSub-Grouptoconsiderthematterfurther.

TheSensitiveAdmissionsSub-Groupwillalwaysbeconvenedtoconsiderthefollowingconvictions:

• Anykindofviolenceincluding(butnotlimitedto)threateningbehaviour,offences

concerningtheintentiontoharmoroffenceswhichresultedinactualbodilyharm.

• OffenceslistedintheSexOffencesAct2003.

• Theunlawfulsupplyofcontrolleddrugsorsubstanceswheretheconvictionconcerns

commercialdrugdealing,trafficking,possessionorpossessionwithintenttosupply.

• Offencesinvolvingfirearms,knivesandweapons.

• Offencesinvolvingarson.

• OffenceslistedintheTerrorismAct2006.

TheHeadofAdmissions(ornominee)willhavediscretiontoconvenethegroupforreasonsnot

coveredbythislistwheretheydeterminesthattherearepossiblegroundsforwithholdingtheoffer

ofaplace.Inallcasestheconfidentialityoftheapplicantwillbemaintainedandpersonal

informationwillonlybemadeavailableonaneedtoknowbasis.

Whenconsideringthismatter,theopinionwillbesoughtfromtheleadresponsibleforyoungperson

protectionissues(ornominee)andtheProgrammeManager(ornominee)wherethecourseis

taught.Thegroupshallconsultwithsuchotherdepartmentsorpersonsasitmayrequire(e.g.

AccommodationServices/Security/StudentServices)andwillbeconvenedtoconsiderwhethera

placecanbeoffered.Thegroupwillconsidertheinformationprovidedbytheapplicantandany

furtherinformationmadeavailablebytheapplicant’sProbationOfficer.Thegroupmayatits

absolutediscretionrequesttheapplicanttomeetwiththegrouptomakerepresentationsinperson

andpresentanyfurtherevidence(e.g.references).Thegroupwilltakeareasonableviewastothe

riskwhichtheapplicantcouldposetotheinstitution,itsmembersandvisitors,andadmissionwill

onlyberefusedifthisriskisconsideredtobeunacceptable.

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Thedecision,whethermadebytheHeadofAdmissionsorbyagroup,willbecommunicatedtothe

applicantthroughtheUCASprocedureordirecttotheapplicantifnon-UCASwithanappropriate

reasonforrejectionprovided.

Ifanapplicantisfoundtohavearelevantoffencewhichwasnotdeclaredatthepointofapplication

oratanystagethroughouttheapplicationprocess,theapplicationwillbeconsideredfraudulentand

thiscouldgivegroundsforrejectingtheapplicationor,iftheapplicanthasbecomearegistered

student,thenexcludingthestudent.Undergraduateapplicantswhosubmitfraudulentapplications

willbereportedtoUCASandmayhaveallapplicationswithdrawnfortheremainderoftheacademic

year.

15 DBSClearance

Anystudentwhowillbeleftunsupervisedwithchildrenand/orvulnerableadultsonaregularand

sustainedbasis,aspartoftheirprogrammeofstudy,willberequiredtogainanenhanceddisclosure

certificatefromtheDisclosureandBarringService(DBS).Hartpuryiscommittedtocomplyingwith

theDBSCodeofPractice.Programmesthatrequirethisareclearlyidentifiedintherelevant

publications.

Furtherinformationcanbefoundviathefollowinglink:

https://www.gov.uk/government/organisations/disclosure-and-barring-service

16 ComplaintsorAppeals

Hartpuryisfirmlycommittedtothefairandprofessionalhandlingofcomplaints.Applicantswillbe

giventheopportunitytogainfeedbackwhendecisionsaremadeinrelationtotheirapplicationand

havetherighttocomplainaboutthewaytheirapplicationhasbeenprocessediftheyfeelithasnot

betreatedinaccordancewithourprinciples.

Allreasonablypracticablestepstoresolvecomplaintsinformallyaretakeninthefirstinstance.Ifthe

complaintremainsunresolved,thenaformalwrittencomplaintcanbeaddressedtotheVice

PrincipalBusinessandFinance.ThismaybeeitheronaConfidentialComplaintForm,byletterorby

email(addressedtograham.ledden@hartpury.ac.uk).

TheCustomerComplaintsProcedure,includingtimescalesinvolvedinmakingacomplaintandthe

appealprocess,canbefoundontheHartpurywebsite.

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17 Feedback

Hartpuryiscommittedtolisteningtofeedback.Commentsonthispolicycanbesentviaemailto

admissions@hartpury.ac.uk.

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18 ContactDetails

AdmissionsContactdetails

admissions@hartpury.ac.ukor01452702244.

AdmissionsTeam

HartpuryCollege

HartpuryHouse

Gloucester

GL193BE

OtherUsefulcontactdetails

International01452-702344internationlenquiries@hartpury.ac.uk

Accommodation01452-702352accommodation@hartpury.ac.uk

Finance01452702148finance@hartpury.ac.uk

LearningSupport01452702447learningsupport@hartpury.ac.uk

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DocumentControl

Datelastapproved PreviousversionapprovedSeptember2014,2015,2016.2017

PolicyOwner HeadofAdmissions

ApprovingCommittee AssociateFacultyBoardJune2017

Status Approvedfor2018entry

Relatedguidanceandor

codesofpractice

SPAGoodPracticeGuides

QualityAssuranceAgencyCodeofPracticefortheassuranceofacademicqualityandstandardsinHigherEducation:AdmissionstoHigherEducation–October2013http://www.qaa.ac.uk/Publications/InformationAndGuidance/Documents/B2.pdf

Universities&CollegesAdmissionsService(UCAS)