adot fleet operations overview dennis halachoff fleet operations manager arizona department of...

ADOT FLEET OPERATIONS OVERVIEWADOT FLEET OPERATIONS OVERVIEW

Dennis HalachoffFleet Operations

Manager

Arizona Department of Transportation Presentation

Presenter

Western States Highway Equipment Managers Association

43 Annual Conference Seattle WashingtonAug. 29th – Sept. 1st


Arizona Department of Transportation – Equipment Services


812

251

15721618

Other Equipment

Non-Highway ConstructionHeavy Highway

Light Highway

Fleet Makeup

Fleet of 4,253 vehicles & other equipment with a replacement value of $227.8M


F G H J K L M N P Q R S T U

Exceeds Life 1 Year 2 Years ½ Life Overhauled In Life Cycle Warranty

Replacement Code System

Based on Miles and Age

Average age of Fleet 9.9 years 1,540 pieces of equipment are currently beyond economic life

(37.7% of the fleet) This represents a $63.9M replacement backlog

Fleet Makeup


PHOENIX

PAGEFREDONIA

KINGMAN

FLAGSTAFF

PRESCOTT

PAYSON

HOLBROOK

CASA GRANDE

SPRINGERVILLE

SHOW LOW

TUCSONDOUGLAS

SAFFORD

GLOBEYUMAAVONDALE

MESA

14 FULL SERVICE SHOPS

7 SATELLITE SHOPSShop Locations

LITTLEFIELD

GAME & FISH

CAPITOL MALL

Man-Power:

101 Wrench Turners 12 Lead Technicians 89 Repair Technicians

49 Overhead 13 Shop Supervisors 16 Parts Personnel 20 Office (Admin/Clerical)

12 Vacancies

Maintenance Operations


PAGE

KINGMAN

FLAGSTAFF

PRESCOTT

HOLBROOK

CASA GRANDE

TUCSON

SAFFORD

YUMA

CAPITOL MALL

Capitol MallCasa GrandeFlagstaffHolbrookKingman

Page Prescott ValleySaffordTucsonYuma

10 ASE Blue Seal Shops

97 (81%) Technicians ASE Certified18 (67%) Parts Specialist ASE Certified

Equipment Services has 20% of all ASE Blue Seal Shops in Arizona


Technicians can receive $25.00 per month for each certification held before core or master level status.

Maximum Stipend = $1000.00


41,852 Repair/PM Work Orders processed 3,510 of those were accomplished by Mobile Service Technicians 27,622 work orders were completed within 24 hours $5,264,871 in parts were processed 406,893 repair/service parts were issued


Work Summary FY11


During FY11 Fleet Management initiated 89 equipment buys utilizing 4 financing sources. 489 equipment items were purchased with a combined acquisition value of $19.5M dollars

3rd Party funded - 228 pieces of equipment - $12,485,173. EQS funded - 137 pieces of equipment - $ 2,596,971 User funded – 47 pieces of equipment - 1,528,101 Federally Funded – 77 pieces of equipment - $2,896,109

Funding Process


Funding Process

Rental RatesRental rates are based on a combination of two factors:

A fixed monthly charge to recover the cost of the Fleet Management organization A variable usage charge based on miles or hours to recover the cost of maintaining the Fleet Recapitalization funds are held at a higher level and not distributed to the divisions to be later paid back to the Equipment Fund


40 Federal & State Agencies Supported

LUSD

Current Challenges and Impacts


Current Challenges and Impacts

COPE - Commission on Privatization & Efficiency Equipment CorrosionEnvironmental

Washing Equipment Oilboot cleaning

Unsecured FundingRenewed Hiring Freeze threatNew Employee Benefit Changes

Insurance Retirement


New Technologies

Automated Motor Pool


New Technologies

Solar Light Bars

Equipment highlights and basic features include:

53” Argent Light bar with self-contained (14) Solaris LED light heads, four (4) solar panels, four (4) lithium-ion battery packs Labor to install or transfer to another vehicle less than one (1 ) hourLight bar operates from its own power. Lithium-ion batteries it can trickle charge the vehicle battery when fully chargedWireless six-button controller with multiple light patterns and rear arrow stick patternA minimum of 12-hour continuous operation or 5 day/4-hour operationThree flash patterns (increasing speed)


New Technologies

Solar Light Bars (cont)

Equipment highlights and basic features include:

Low battery warning feature that gives the operator a visual warning the light bar batteries are below 15% charged (approximately two operating hour left)Emergency operation from vehicle cigarette outlet when emergency switch is onAutomatic night power operation. Drops to SAE Class 2 light output for Mode 1 and 2ROI is projected between 12 – 15 months depending upon fuel costs and actual use


New Technologies Solar Light Bars (cont)

This program was recently mentioned in AASHTO News

For Immediate Release Contact: Tony DorseyMonday, June 27, 2011 [email protected]; 202-624-3690

State DOTs Respond to Lean Times with Technology and Innovation (Washington DC) – The high cost of motor fuels, coupled with decreases in spending for all modes of transportation, is presenting significant challenges and opportunities for state departments of transportation across the country. “Many state departments of transportation are turning to technology and environmentally sensitive solutions to cut fuel consumption, improve efficiency, and save money,” said John Horsley, executive director of the American Association of State Highway and Transportation Officials. “State DOTs are facing some of the steepest revenue declines in decades. Without these innovative solutions, the impact on the condition and performance of our roads and bridges would be even greater.” State transportation departments in Arizona, Indiana, Kansas, Michigan, and New Hampshire offer some examples.


New Technologies Solar Light Bars (cont)

This program was recently mentioned in AASHTO News

The Arizona Department of Transportation is testing a new solar-powered system to eliminate the need to keep its vehicles idling while parked near traffic. This new technology allows emergency lighting mounted on work trucks to remain illuminated even when the engine is turned off. “Exploring innovations like solar-powered safety lighting on construction vehicles taps one of Arizona’s best natural resources – abundant sunshine – and allows the department to reduce fuel and maintenance costs for these trucks,” said John Halikowski, ADOT director of the Arizona Department of Transportation. “This is an effort with environmental, cost-savings, and stewardship benefits. It demonstrates our efforts to find new solutions for age-old challenges.” Currently, ADOT construction staff is field testing 37 trucks equipped with the new solar technology. ADOT is also participating in a program to cut the department’s annual travel by 15 percent by encouraging employees to use technologies such as videoconferencing and by implementing alternative work schedules to cut the total number of days employees spend traveling to and from construction sites throughout the state.


MORE……Current Challenges and Impacts

FLAGSTAFF - Authorities in Flagstaff are assuring residents there are no rogue pandas roaming the city after some pranksters got creative with an electronic street sign.The Arizona Department of Transportation-controlled sign was set up to warn drivers not to make left turns at a busy intersection. But motorists heading to work Monday morning got an entirely different message: "Rogue panda on rampage."A passer-by reported the hacked sign to police at about 3 a.m. Monday.Transportation Department spokeswoman Mackenzie Nuno says the sign was restored to its original message by 11 a.m. She says the agency has no suspects, but she noted the hackers would have needed specialized equipment to change the sign's message.Flagstaff police Lt. Ken Koch tells the Arizona Daily Sun that citizens can rest assured there are no problems with rogue pandas in the city.

ADOT Street-sign Warns of Rogue Panda


Fuel, Environmental, Training & Scales Management

56 fueling locations statewide 1,200+ customers / day

Largest IGA is DPS 4.4 million gallons pumped

annually 103 fuel storage tanks

700,000+ gallon capacity


Cost Savings per Gallon ADOT vs. Retail

Diesel (0.45) Unleaded (0.44)


Average Annualized Savings of $1,900,000



Environmental Awareness & Technical Training


Enforcement Scales Management

a successful partnership with MVD/ECD


20 Ports of Entry

87 Scales70 mobile enforcement scales


Fuel, Environment, Training & Scales Management

Issued Citations$2,053,990

FY’11Total Weighs

6,207,402


Management Information Systems

Administer, maintain and test upgrades to our vendor-supplied Fleet and Fueling systems

Application Development

Maintain and coordinate use of systems in equipment in the field

Vehicle diagnostic equipment

Application Hosting – GAME, DEMA

What We Do



Provide Equipment Services a competitive advantage through the use of information

Deliver innovative solutions to improve productivity of personnel

Provide world-class customer service

Equipment Services Other ADOT Outside Agencies

Modernize our infrastructure and applications

Objectives



Automated Motor Pool (AMP)

Traffic Operations Signal Warehouse

Multimodal Planning Division

Credit Card Payment Bridge

Thin Clients / Server-based computing

Snow Readiness reporting

Globe District snowplows AVL Systems

Major Initiatives


THANK YOU !

QUESTIONS ?

CONTACT INFO:

Dennis Halachoff

602-712-7284

DHalachoff @azdot.gov

adot fleet operations overview dennis halachoff fleet operations manager arizona department of...

Documents

equipment fund slide

pieces of equipment

fy11 fleet management

fleet management organization

equipment items

fleet recapitalization

impacts slide

speed slide