ADRC Partnerships

Data Definitions

First Step

• What is the first thing that an ADRC partner must do when talking to a first contact?

SART Reporting & Data Collection

• How it works• State reporting section• Partnership reporting section

– Narrative questions about the partnership– Data reporting

• Enter date of reporting period – Start Date = October 1, 2010 – End Date = March 31, 2011

Why Collect Data?

Contact Information

• Name• Address• City• Zip• County Code (CILs collect County Name)• Telephone #

Total # of Contacts

• Total # of requests for information & referral and/or assistance – # of individual contacts made to request some

type of help related to: • providing information • making a referral to ADRC or other LTC supports &

services • providing additional assistance

Total Contacts

• AoA would like us to report ADRC contacts by total & type of contact– Total Consumers– Total Caregivers– Total Professionals– Total Others, not

consumers, caregivers or professionals

– Total Unknown Contacts

# of People Served

• Unit of measure = 1 person served during the reporting period

• One person can be served multiple times

Age

• Collect date of birth (DOB)

• Reported in SART as # of people served during the reporting period:– >60 years/o served during the report period– < 60 years/o served……– age unknown served……

Gender

• Total # of women served during the reporting period

• Total # of men served during the reporting period

Ethnicity

• Total # of Hispanic or Latino people served during the reporting period

• Total # of not Hispanic or Latino people served……

Race

• Total # people served during the reporting period:– American Indian or Alaska Native– Asian– Black/African American – Native Hawaiian or Pacific Islander– White

Disability Type

CILs Data Elements

● Cognitive

● Mental/Emotional

● Physical

● Hearing

● Vision

● Multiple Disabilities

● Other

AoA Data Elements

● MR/DD (intellectual disability)

● Mental Illness

● Physical

● Traumatic Brain Injury

● Dementia

● Multiple Disabilities

● Unspecified Disability?

● No Disability

● Unknown

Disability Type Reporting Instructions

CILs collect info about disability based on a person’s self reporting

AoA requests SART reporting of disability by diagnoses & medical definitions

The Proposed Person Centered Partnership COMPROMISE:

• Collect disability type information by persons’ self report.

• OSA will inform AoA what we doing & why– ADRC partnerships built on existing resources– Existing resources & their disparate definitions require

compromise – Compromise, an American revolutionary idea

Unspecified Disability

• = “disability that has not been identified to you or that has not been formally diagnosed.”

• Doesn’t seem to fit with self reporting disability

Multiple Disabilities

• Currently if person served has one disability type, both systems record the one disability type

• When a person has more than one disability type, then

multiple disabilities are recorded & individual types are not

Low Income

AoA SART Report

● # ADRC people served with low income

● # of ADRC people served not low income

● # of ADRC people served income unknown

Michigan decides what low income means

Participants by Type of ADRC Assistance Provided

• Options Counseling– Total # ADRC participants provided OC (in all settings &

situations)

– Subset of OC, total # ADRC participants provided assistance with:

• benefits counseling • LTC Futures Planning

Participants by Type of ADRC Assistance Provided cont.

• Care Coordination Transition, # people assisted with:– hospital discharge

– NF transition to community

– transition from other institutional setting (e.g., residential rehabilitation)

Participants by Type of ADRC Assistance Provided cont.

• Eligibility Determination, # people assisted with:– applying for Medicaid

– comprehensive LOC assessment (performed by ADRC staff or referred for assessment by ADRC staff)

– # ADRC participants receiving Medicaid LOC determination (either positive or negative)

Participants Referred from “Critical Pathway” Sources

• # people referred for ADRC service by:– nursing facility– hospital– physician office– other source– unknown referral source

Referral by ADRCs to Public & Private Services

• # people referred to or given an application for Medicaid or another public program including: – Older Americans Act – Medicare – Food Stamps – TANF – Social Security (SSI or SSDI) – Veterans Affairs – state funded programs

• # people referred to some other type of service (non-public services, resources or program

• # of people not referred to any type of service• Unknown

Average Monthly Public Program Enrollment in ADRC Area

• Average # of individuals enrolled in:– Medicaid HCBS Waivers each month (should include ADRC & might

include non ADRC participants)

– Medicaid residing in institutions each month (should include ADRC & might include non ADRC)

– other public LTC program in ADRC area each month (should include ADRC & might include non)

• Identify:– HCBS Waiver included in monthly average counts = MI

Choice– Other public LTC programs included in monthly average counts?

Total New Enrollment in Public LTC Programs (ADRC & non ADRC)

• # people by ADRC area newly enrolled in: – HCBS waiver – Medicaid institutional services – other public LTC program in ADRC area

• Identify – HCBS Waiver included in count = MI Choice– other public LTC programs included in count

# New Enrollments among ADRC participants only, in public LTC,

enrolled by ADRC staff & referred for assessment/application

• # ADRC served people only enrolled in: – HCBS Waiver – Medicaid institutions– other public programs defined by Michigan

• Identify HCBS Waiver & other public LTC programs in count

Issue for ADRCs tracking = delay in Waiver enrollment due to waiting lists