adults receiving care and support 2018-19 - gov.wales

This return should be uploaded/validated/submitted on Afon by 24 May 2019 Enquiries regarding the content of the form – Phone: 03000 251 274 E-mail: [email protected]

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Adults receiving care and support 2018-19

Background

The Adults receiving care and support data return will be the tool to collect data on the activities of

adults’ social services in 2018-19. This data will provide context alongside the new performance

measures.

Data should be submitted to the Welsh Government annually and reflect a financial years worth of

data.

Guidance Notes for completion and submission

The Adults receiving care and support 2018-19 form should be used to record aggregated data for

adults who receive care and support from local authority social services during the period 01/04/18

– 31/03/19.

The Excel Adults receiving care and support data return form will be sent out to local authorities in

March 2019.

General

This return collects data on adults and adult carers in relation to social services.

Adults and carers are defined in the Social Services and Well-being (Wales) Act 2014, as:

“Adult” means a person who is aged 18 or over; and

“Carer” means a person who provides or intends to provide care for an adult or disabled child.

Care and support is defined in the Act as:

care;

support ; and

both care and support.

This return will largely capture those adults receiving care and support who have been assessed

through the new assessment process set out in Part 3 (Assessing the needs of individuals) of the

Social Services and Well-being (Wales) Act 2014.

A person who previously had a care and support plan which has been closed (and they no longer

receive any services from the local authority social services department) is not deemed to be in

receipt of care and support. If that person comes forward again for an assessment which results in

a care and/or support plan (the provision of service) then in terms of this data return, they should

be counted as a new person. This is highlighted in the flowchart on page 2.

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Code of Practice in relation to Part 2 (General functions) of the Social Services and Well-being

(Wales) Act 2014.

Code of Practice in relation to Part 3 (Assessing the needs of individuals) of the Social Services

and Well-being (Wales) Act 2014.

Code of Practice in relation to Part 4 (Meeting needs) of the Social Services and Well-being

(Wales) Act 2014.

Code of Practice in relation to Part 4 and 5 (Charging and financial assessment) of the Social

Services and Well-being (Wales) Act 2014.

Code of Practice in relation to Part 11 (Miscellaneous and General) of the Social Services and

Well-being (Wales) Act 2014.

AA1 - Assessments

The following flow chart illustrates how the assessment and care planning processes under the Act work for the purpose of this data return:

1. Number of adults who received advice or assistance from the information, advice and assistance service during the year

The code of practice issued under Part 2 of the Social Services and Well-being (Wales) Act places

duties on local authorities in relation to the provision of a service for providing people with

information and advice relating to care and support, and assistance in accessing care and support.



https://gweddill.gov.wales/topics/health/socialcare/act/code-of-practice/?skip=1&lang=en











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A person may receive information, advice and assistance from the information, advice and

assistance service without having a care and support plan. Include all people who contact the

service including carers, regardless of whether they have a care and support plan or support plan.

When information is provided, personal data is not needed. In this way the person accessing the

service for information could remain anonymous for recording purposes.

When advice or assistance is offered, the code of practice requires the service to undertake an

assessment proportionate to the circumstances and/or the presenting needs, record as much

personal data in the core data set as possible and record the nature and outcome of the enquiry.

Further information about core data is available in the code of practice on Part 3 of the Act relating

to Assessing Needs.

Advice and assistance are defined in the code of practice under Part 2 as follows:

Advice will be a way of working co-productively with a person to explore the options available. This

will require staff to undertake an assessment proportionate to the circumstances and/or the

presenting needs, through a discussion and analysis of the five elements of the National

Assessment and Eligibility tool. The provision of advice will require the service provider to use the

National Assessment and Eligibility Tool to record the assessment. Staff should record as much of

the basic personal data for the Core Data set that is appropriate for that assessment, and record

the advice given and outcome of the enquiry.

Assistance, if needed, will follow the provision of information and advice. Assistance will involve

another person taking action with the enquirer to access care and support, or a carer to access

support. The provision of assistance will also require an assessment proportionate to the

circumstances and/or the presenting needs, and the service to record any additional personal data

for the core data set and details of the assistance offered and accepted on the National

Assessment and Eligibility Tool.

If an adult received advice and/or assistance in relation to their own care and support or that of

their friend/family member/person they care for/advocate from the IAA service during the year then

they should be counted. This is intended to capture face-to-face advice and assistance provided

through a telephone call, video call, messaging or emails, and not what advice and assistance

adults access themselves, for example through web sites. Contacts with professionals should not

be counted.

All adults who had an assessment for need for care and support carried out in the reporting year,

that commenced within the IAA service should be counted.

Adults, who received advice and/or assistance more than once during the year, should be counted

only once.

There is no need to distinguish between advice and assistance and do not need to be separated

out.




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2. Number of assessments of need for care and support undertaken during the year

Where it appears that an adult may have needs for care and support, that adult has a right to an

assessment of those needs. The assessment undertaken should be proportionate to the

circumstances and/or the presenting need.

An assessment will be a product of the conversation between the individual or family and the

practitioner designed to identify how to meet care and support needs. The assessment process will

often start when a person accesses the IAA service, but should not be restricted to being

accessible through this service alone.

The provision of information does not require an assessment. If advice and/or assistance are given

an assessment, proportionate to the circumstances and/or the presenting needs will have taken

place.

A completed assessment should at a minimum record the core data and take into account the five

elements to determine whether a person’s identified needs are eligible to be met by the provision

of care and support from the local authority, as set out in the code of practice for Part 3 of the Act

(Assessing the needs of individuals).

An assessment may conclude that a more comprehensive assessment is required. It will often be

the case that where a more comprehensive assessment is required, an assessment of care and

support needs may need to comprise a compendium of one or more professional assessments

which will supplement the minimum data required in the National Assessment and Eligibility Tool,

which is set out in more detail later in the code of practice for Part 3 of the Act (Assessing the

Needs of Individuals).

Count all assessments of need for care and support undertaken during the year, including those

that had been requested by an adult and those for adults in the secure estate. An adult in the

“secure estate” in relation to the Social Services and Well-being (Wales) Act refers to an adult in

prisons, approved premises or bail accommodation in Wales (including those aged over 18 in

youth detention accommodation).

If an adult who previously had a care and support plan which has been closed (and they are no

longer receiving any services from the local authority social services department) comes forward

again for an assessment, they should be counted as a new person.

If an adult who previously had an assessment and had been deemed ineligible for care and

support comes forward again for an assessment, they should be counted as a new person if there

had been a significant change in the individual’s or family’s needs or circumstances.

If an adult has needs for care and support and is also a carer, the adult may have an assessment

of their needs for care and support, and an assessment of their needs for support as a carer. They

should be counted once under this item for an assessment of need for care and support and once

under data item 3 for an assessment of need for support.




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If a person participates in an assessment through the IAA service, and more comprehensive or

specialist assessments are undertaken, these should be counted as a single assessment.

Re-assessments should not be counted here.

2.1 Of those, the number of assessments that led to a care and support plan

If an assessment determines a person’s identified needs are eligible to be met by the provision of

care and support from the local authority, a care and support plan (or support plan for carers) is

developed and agreed. A care and support plan is a description of the person’s needs and how

these will be met.

Of the assessments of need for care and support undertaken during the year, count the number

that led to a care and support plan.

3. Number of assessments of need for support for carers undertaken during the year

Guidance stated for data items 2 and 2.1 is relevant.

Local authorities must assess whether a carer has needs for support (or is likely to do so in the

future) and if they do, what those needs are or are likely to be.

The duty to assess is triggered if it appears to the local authority that a carer may have needs for

support. The duty to assess applies regardless of the authority’s view of the level of support the

carer needs or the financial resources he or she has or the financial resources of the person

needing care.

The assessment must include an assessment of the extent to which the carer is able and willing to

provide the care and to continue to provide the care, the outcomes the carer wishes to achieve and

the extent to which support, preventative services, or the provision of information, advice or

assistance could assist in achieving the identified outcomes. The assessment also must have

regard to whether the carer works or wishes to work and whether they are participating or wish to

participate in education, training or leisure activities.

Count all assessments of need for support for carers, including those that had been requested by a

carer.

If a carer who previously had a support plan which has been closed (and they are no longer

receiving any services from the local authority social services department) comes forward again for

an assessment, they should be counted as a new person.

If an adult has need for care and support and is also a carer, the adult may have an assessment of

their need for care and support, and an assessment of their need for support as a carer. They

should be counted once under this item for an assessment of need for support and once under

data item 2 for an assessment of need for care and support.

If a carer participates in an assessment through the IAA service, and more comprehensive or

specialist assessments are undertaken, these should be counted as a single assessment.




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3.1 Of those, the number of assessments that led to a support plan

In assessing a person’s needs for care and support and providing services to meet that need, a

local authority may also be providing services to the person’s carer which should be recorded in

the carer’s support plan. Support to carers may include the provision of care and support to the

person they care for, as well as provision of services specific to carers such as drop-in or

telephone support, leisure services, equipment or training.

Of the assessments of need for support for a carer undertaken during the year, count the number

that led to a support plan.

4. Number of carer assessments that were refused by carers during the year

Guidance stated for data items 2 and 3 is relevant.

Local authorities must offer an assessment to any carer where it appears to that authority that the

carer may have needs for support.

Local authorities must record any refusal of an assessment of need. This is when the local

authority has been clearly informed that the carer does not wish to take-up the offer of an

assessment made to them.

If a carer aged 18 or over refuses an assessment then the duty to assess does not apply. A carer

who refuses an assessment is entitled to change their mind and the local authority must then carry

out an assessment. Also, the local authority must again offer to carry out an assessment if it is

satisfied that the carer’s circumstances have changed meaning that a further assessment would be

beneficial to the carer. Again the local authority is not required to undertake the assessment if the

carer refuses.

Count the number of carer assessments that were refused by carers during the year.

If a carer refuses an assessment more than once during the year then they should only be counted

once.

5. Number of assessments of need for care and support for adults undertaken during the year whilst in the secure estate

Guidance stated for data item 2 is relevant.

The responsibility for the care and support needs of an adult in the secure estate in Wales,

regardless of their place of ordinary residence in Wales or elsewhere before their detention, falls

on the local authority where the provision is located.

Local authorities must assess and meet the care and support needs of all adults in the secure

estate not just upon discharge but while they are in custody. Section 185 of the Act covers adults,

who are aged 18 and over, in prisons, approved premises, youth detention accommodation or bail

accommodation.

Where an adult transfers into a secure estate facility from another local authority the first

assessment of need for care and support by the receiving local authority should be counted as an




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assessment. This is regardless of whether the adult transferred from a secure estate facility. Any

subsequent assessments by the receiving local authority for the same adult should be counted as

re-assessments.

Where an adult transfers into a secure estate facility from within the local authority the first

assessment of need for care and support by the local authority should be counted as an

assessment. Any subsequent assessments by the local authority for the same adult should be

counted as re-assessments.

Count, for only those adults in the secure estate, assessments where it is an adult’s first

assessment within the local authority taking into account any assessments prior to them entering

the secure estate.

This will be a subset of data item 2.

5.1 Of those, the number of assessments that led to a care and support plan

Where a local authority is required to meet care and support needs it must prepare a care and

support plan for the adult concerned. The care and support plan must be developed in partnership

with the adult to ensure there is an agreed understanding of how the needs will be met and

personal outcomes achieved.

Of the assessments undertaken during the year, count the number that led to a care and support

plan.

6. Number of requests for repeat assessment of need for care and support and need for support made by an adult during the year

Guidance stated for data items 2, 3 and 5 is relevant.

Any individual with a care and support need has a right to an assessment on the basis of that need

and the assessment undertaken should be proportionate to the request and/or the presenting

need.

If following an assessment, an individual is deemed ineligible for care and support but then

requests a repeat assessment, unless there has been a significant change in the individual’s or

family’s needs or circumstances, this should be counted as a repeat assessment for the purposes

of this return. If a person re-presents for assessment and there has been a significant change of

needs or circumstances then this is a new assessment.

Count all requests for a repeat assessment of need for care and support and repeat assessment of

the need for support, made by the adult or carer themselves, family or those whom the individual

has identified as their advocate for the purposes of the assessment process; including those

requests by adults in the secure estate.

Do not include re-assessments for adults with a care and support plan or carers with a support

plan that happen during a review.




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If more than one request for repeat assessment is made for the same adult, each request should

be counted.

6.1 Of those, the number of repeat assessments undertaken

Of those repeat assessments for need of care and support or need for support that were requested

by an adult (including adults in the secure estate, or carer) count the number that were undertaken.

If the repeat assessment was not undertaken by 31 March 2019 it should not be recorded as

having been undertaken in the 2018-19 data return.

6.2 Of those, the number of repeat assessments that led to a care and support plan or support plan

Of those repeat assessments that were undertaken, count the number that led to a care and

support plan or support plan for carers.

Count all repeat assessments of need for care and support or support for carers requested by an

adult or carer that led to a care and support plan or support plan for carers; including those repeat

assessments that had been requested by adults in the secure estate.

7. Number of care and support plans and support plans that were reviewed during the year

Guidance stated for data items 2, 3 and 5 is relevant.

Local authorities must review care and support plans to understand whether the provision of that

care and support is meeting the identified needs of the individual and consider if their needs have

changed. Reviewing the care and support plan is a process by which the practitioners and the

individual and/or family consider how effective the care and support plan has been in supporting

the person to meet their identified well-being outcomes.

During a review, it may be apparent that there has been a significant change in the individual’s or

family’s needs or circumstances. The person may need to have a re-assessment and the care and

support plan may need to be updated to ensure the services detailed in the plan are meeting the

person’s needs and outcomes. This should be treated part of the review.

Care and support plans must contain a clear date, which should be agreed with the individual

and/or family, by which the plan will be reviewed however, in the case of an adult, the date of

review must not exceed 12 months.

Count all care and support plans that were reviewed, including those for adults in the secure estate

and support plans for carers.

If a person’s care and support plan was reviewed more than once then count for each review.

7.1 Of those, the number of plans that were reviewed within agreed timescales

All care and support plans must have a review date. This date must be agreed or set at the

inception of the care and support plan and each subsequent review. A care and support plan must

be reviewed within such period as is agreed between the local authority and the person to whom




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the plan relates and any person who the local authority is required to involve in the preparation and

review of the care and support plan. The review date will be individual to each person.

Of the plans reviewed during the year, count the number that was reviewed within agreed

timescales, including those for adults in the secure estate and support plans for carers.

If a person’s care and support plan was reviewed more than once during the year then count for

each review.

8. Number of requests for review of care and support plans and support plans for carers before agreed timescales made by an adult during the year

Guidance stated for data item 10 is relevant.

Local authorities must review care and support plans to understand whether the provision of that

care and support is meeting the identified needs of the individual and consider if their needs have

changed. Care and support plans must contain a clear date, which should be agreed with the

individual and/or family, by which the plan will be reviewed.

If it appears to the local authority that the care and support plan is not meeting the assessed needs

the local authority must undertake a review irrespective of the agreed review date. This may be at

the request of the individual or any person authorised to act on their behalf.

Count all requests for review of care and support plans and support plans for carers before the

agreed review date that had been requested by the adult or carer themselves or family, including

those for adults in the secure estate.

8.1 Of those, the number of reviews undertaken

Of the requests for reviews of care and support plans and support plans for carers before the

agreed review date made by an adult, count the number that were undertaken.

AA2 – Adults receiving services

This captures information about adults who have a care and support plan. A local authority is

required to prepare a care and support plan for people whose needs meet the eligibility criteria

where that person is unlikely to achieve their personal outcomes unless the local authority provides

or arranges care and support to meet an identified need.

A care and support plan (or support plan for carers) is a description of the person’s needs and how

these will be met that is developed and agreed as a result of an assessment or review.

9. Number of adults who received a service provided through a social enterprise, co-operative, user led service or third sector organisation during the year

Part 2, section 16 of the Social Services and Well-being (Wales) Act 2014 introduces a duty on

local authorities to promote the development, in their area, of not for private profit organisations to

provide care and support and support for carers, and preventative services. These models include

social enterprises, co-operative organisations, co-operative arrangements, user led services and

the third sector.




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A “social enterprise” is an organisation whose activities are wholly or mainly activities which a

person might reasonably consider to be activities carried on for the benefit of society (“its social

objects”), and which–

(a) generates most of its income through business or trade,

(b) reinvests most of its profits in its social objects,

(c) is independent of any public authority, and

(d) is owned, controlled and managed in a way that is consistent with its social objects.

An organisation, or the organisation making the arrangements, is a “co-operative organisation” if it

conforms sufficiently with the following principles for co-operatives:

(a) is autonomous,

(b) has voluntary membership,

(c) has the purpose of meeting common economic, social and cultural needs and aspirations,

(d) is jointly owned, and

(e) is democratically controlled.

A “user-led organisation” is an organisation run by the people whom the organisation represents or

provides a service to.

A “third sector organisation” is an organisation which a person might reasonably consider to exist

wholly or mainly to provide benefits for society.

The code of practice issued under Part 2 of the Social Services and Well-being (Wales) Act refers

to Social Enterprises, Co-operatives, User Led Services and the Third Sector.

For those adults who have a care and support plan, count the number that had been provided with

a service through a social enterprise, co-operative (or co-operative arrangements), user led service

or third sector organisation.

10. Number of adults who received care and support who were in employment during the year

Count those adults aged 18-64 who have a care and support plan who were in paid employment

as a paid employee or self-employed at the most recent review of care and support plan during the

year.

A ‘paid employee’ is one who works for a company, community or voluntary organisation, council

or other organisation and is earning at or above the National Minimum Wage (or National Living

Wage for adults aged 25 or over). This includes those who are working in supported employment

(i.e. those receiving support from a specialist agency to maintain their job) who are earning at or

above the National Minimum Wage (or National Living Wage).

‘Self-employed’ is defined as those who work for themselves and generally pay their National

Insurance themselves. This should also include those who are unpaid family workers (i.e. those

who do unpaid work for a business they own or for a business a relative owns).




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Exclude voluntary work.

This will include those in the secure estate and carers with a support plan.

11. Number of adults with a care and support plan who received the following services during the year:

Domiciliary care

Day care

Respite care

Reablement

Equipment

Adaptations

Direct payments

Supported accommodation

Sheltered accommodation

Adult placements

Adult care homes (without nursing)

Adult care homes with nursing

Telecare

Advocacy

Recreational, leisure and lifelong learning opportunities

Other

By age group:

18-24, 25-64, 65-74, 75-84 and 85+

Count the number of adults who received a service in each age group during the year. Include

those adults in the secure estate and carers.

If the adult received more than one service (e.g. day care and home care) you should record the

adult once in each of the relevant categories e.g. once in the day care category and once in the

home care category). If the adult received more than one of the same service (e.g. home care

twice a week) you should only record the adult within that category once (e.g. once in home care).

To be included as having received any of the above services, the service must be specified in the

adult’s care and support plan or support plan for carers. Include those services arranged or

provided by the local authority.

Domiciliary care - Practical services that assist the person to function as independently as

possible and/or continue to live in their home. Do not include reablement services that takes place

in a person’s own home, this should be recorded as reablement.

Day care – Attendance at a day centre for care and/or meals.

Respite care – Care provided by the local authority to provide relief to the carer(s) and person

being cared for. The period of care should cover at least one night, but should not exceed 3

months.




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Reablement - Intended to restore and re-able a person to achieve skills and abilities they

previously had in order to support them to return to maximum independence in their own home.

Reablement may happen in a care home setting (for example through step up step down) or in the

community (including the adult’s own home). If reablement is provided as short term residential

placements and the rehabilitation process exceeds 6 months this should be recorded as residential

care.

Equipment - Items of equipment that the authority has an obligation to review on an annual basis

and involve the authority in an ongoing financial commitment to maintain or service the equipment.

This also includes any equipment given in the context of a wider package, and may include

commodes, walking equipment, wheelchairs, special beds, kitchen equipment (holding devices,

suitable cooking equipment) etc.

Adaptations – Items of adaptations that the authority has an obligation to review on an annual

basis and involve the authority in an ongoing financial commitment to maintain. This also includes

any adaptations given in the context of a wider package. Adaptations are permanent or fixed

alterations to make homes more suitable for the occupants.

Direct payments – Monetary payments made by local authorities directly to adults for the

purchase of social services

Supported accommodation – 24-hour care for people in their own home for which they have their

own tenancy agreement

Sheltered accommodation - Sheltered housing schemes, which may have a warden, and provide

24-hour emergency help through an alarm system. Housing is typically self-contained, often with

communal areas, and schemes often run social events for residents.

Adult placements - Accommodation and support provided to one, two or, exceptionally, three

adults placed with the agreement of an Adult Placement Scheme.

Adult care homes (without nursing)– Includes:

Local authority residential care homes – Local authority run establishment providing

accommodation together with personal care as defined in the Care Act 2000. Exclude people

receiving respite care as a series of planned short term breaks.

Independent sector care homes under contract - Privately run establishment providing

accommodation together with personal care.

Adult care homes with nursing – Includes:

Local authority funded nursing care homes – Local authority funded establishment providing

accommodation together with personal and nursing care as defined in the Care Act 2000. Exclude

people receiving respite care as a series of planned short term breaks.

Independent sector care homes under contract, receiving nursing care - Privately run

establishment providing accommodation together with personal and nursing care.




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Telecare - Continuous, automatic remote monitoring of real life emergencies and lifestyle changes

over time in order to manage risks associated with independent living. This can be delivered in the

home or in communities and will provide urgent notifications of adverse events and changes in

daily patterns or behaviour that may predict the onset of a potential problem. Telecare uses a

combination of alarms, sensors and other equipment to detect falls and other adverse incidents.

Advocacy - Assistance (by way of representation or otherwise) to persons for purposes relating to

their care and support. Local authorities must arrange an independent advocate to facilitate the

involvement of an individual where; that individual can only overcome the barrier(s) to participate

fully in the process of determining, reviewing and meeting their care and support needs, if there is

an appropriate individual available to support and represent that individual’s view, wishes and

feelings; and there is no such appropriate individual available.

Recreational, leisure and lifelong learning opportunities - Any form of service provision or

support which is provided or arranged by the local authority social services department to enable

people to achieve their personal well-being outcomes as defined in their care and support plan.

This could include activities to help promote good health and emotional well-being, provide

opportunity to pursue a hobby or interest, or support the retention or improvement of employability.

Other – Please detail the three most common service types captured under this category using the

comment box for “Total aged 18+”.

People who are supported in the community through the ‘Extra care’ scheme, or other similar

schemes, should only be included if the social services budget contributes to the cost of this

service.

The following services should be excluded:

Provision of information, advice or assistance alone

Vehicle badges

Adding a person to a disability register

Services must be recorded by age group (18-24, 25-64, 65-74, 75-84 and 85+). This should be

based on age at the end of the reporting period (i.e. at 31 March).

AA3 - Adults charged for care and support

12. Number of adults who paid the maximum weekly charge towards the cost of care and support or support for carers during the year

Where a local authority chooses to charge for non-residential care and support, regulations

determine the maximum amount a local authority can charge a person.

In determining a charge, or a contribution or reimbursement in connection with direct payments,

local authorities must not charge a person in receipt of non-residential care and support more than

the weekly maximum charge for all of the non-residential care and support they receive. The Care




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and Support (Charging) (Wales) Regulations 2015 have this requirement and set the level of the

maximum charge.

Local authorities are not at liberty to charge a non-residential care and support recipient more than

this maximum charge in a week irrespective of the size and cost of the non-residential care

package they have. This applies equally where a person receives dual services; i.e. care and

support provided or arranged by their local authority and care and support provided through direct

payments. The total of any charge made for the both of these must not exceed the weekly

maximum charge.

Count the number of adults who paid the maximum weekly charge, or a contribution or

reimbursement in connection with direct payments at the level of the maximum weekly charge,

towards the cost of non-residential care and support, at least once during the year.


Currently, the maximum weekly charge, or contribution or reimbursement in connection with direct

payments, towards the cost of non-residential care and support is £80 per week.

If the adult paid the maximum weekly charge, or contribution or reimbursement in connection with

direct payments, towards the cost of non-residential care and support, in more than one instance

you should only count the adult once.

13. Number of adults who paid a flat rate charge for care and support or support for carers during the year

Section 69 of the Act allows for local authorities to charge a low flat rate for the provision or

arrangement of preventative services or assistance. Flat rate charges would typically be for care

and support which are tasks which a person would normally have to do as a part of everyday life,

such as preparing meals or laundry. In some cases it might be the only care and support a person

receives and they may not have a care and support plan.

Count the number of adults who paid a flat rate charge for care and support at least once during

the year.


If the adult paid a flat rate charge for more than one service (e.g. meal preparation and laundry)

you should count the adult more than once. If the adult paid a flat rate charge for more than one of

the same service (e.g. meal preparation twice a week) you should only count the adult once.

14. Number of adults who were charged for care and support or support for carers (by type of care and support service and age) during the year

Guidance stated for item 11 is relevant.

Count the number of adults who paid a contribution towards the care and support they receive

during the year. This is recorded by type of care and support service and age.




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Include those in the secure estate and carers with a support plan.

Type of care and support:

Domiciliary care

Day care

Respite care

Reablement

Equipment

Adaptations

Direct payments

Supported accommodation

Sheltered accommodation

Adult placements

Adult care homes (without nursing)

Adult care homes with nursing

Telecare

Advocacy

Recreational, leisure and lifelong learning opportunities

Other

Services must be recorded by age group (18-64 and 65+). This should be based on age at the end

of the reporting period (i.e. at 31 March).

If the adult paid a contribution for more than one service (e.g. day care and home care) you should

count the adult more than once. If the adult paid for more than one of the same service (e.g. home

care twice a week) you should only count the adult once.




16

Please enter the e-mail address for this contact

This data collection is being undertaken by the Welsh Government.

Please enter the name of the main contact in relation to this return

Guidance Notes are included to assist in the completion of the form

PROVIDER DETAILS

Adults Aggregate 2018-19


Please return your completed spreadsheet to the Welsh Government via Afon by 26 May 2019

Version 1

Dewiswch eich iaith penodol / Choose your preferred language

Please select your authority from the list provided

Please enter the telephone number for this contact

Contacts

Survey response burden

AA3 - Adults charged for care and support

AA2 - Adults receiving services

AA1 - Assessments

5%

0%

0%

67%

5%

Click here to start completing your form

CompletedForm links

Location 0%

VALIDATION




17


General guidance for completing the form

NAVIGATION

You will be able to move from sheet to sheet by clicking the appropriate hyperlink.

For example to go to AA1 click the hyperlink Survey response burden

For example to return to the home page click the "Back to Home Page" hyperlink

REQUIRED DATA ITEMS

All cells requiring data will be coloured pale blue

!

A yellow box is provided in each table for your comments. If any data items are missing then a comment must be added

to the spreadsheet.

Data items where no data is entered will be coloured red

Data items that pass validation will be coloured green

Missing data items with a comment provided or data items with a comment to explain a validation error will be coloured

amber

Survey response burden

Validation involves checking for common sense errors. These are noted in column V1/V2 of the spreadsheet. These errors must be

resolved before the spreadsheet is submitted.

Back to Home Page

VALIDATION

On receiving the spreadsheet the cells requiring data items will have the following properties:

If you are unable to provide any data item, please leave the cell BLANK. Do not enter text (NA or Not collected etc.) into any cell other

than the comments cells. We will assume that a zero in any cell signifies a zero count for this data item.

Some cells derive values from other data items. These cells are coloured in dark grey. You will not be able to enter data

into these cells.

Some data items will be populated from other data collections. You will not be able to enter data into these cells. These

cells are coloured light grey.




18

Grade of staff Hours taken

a

1 Band 1 £11,500 - £19,999

2 Band 2 £20,000 - £26,999

3 Band 3 £27,000 - £33,999

4 Band 4 £34,000 - £53,999

5 Band 5 £54,000+

b

• Collection, collation, analysis and aggregation of records and figures required;

• Filling in, checking, amending, reviewing and, when completed, approving the form; and

• Sending the form back to the Welsh Government.

Please only include time spent on activities to prepare and send this return, such as:

• Retrieval and saving the empty form;

Back to Home Page

AA1Survey response burden

The Welsh Government are monitoring the burden placed on local authorities completing the data collection forms. This helps

us when planning future changes to data collection forms. We would be grateful if you could assist us by completing the table

below.

Please enter the time it has taken you (and any colleagues) to prepare and send the return. A number of staff employed in

different roles may have been involved. You are asked to count the hours spent by staff in each full time equivalent annual

salary band indicated below. You will need to round staff salaries to the nearest £1,000.

Comment




19

Please select

AA2

Back to Home Page

2018-19 V1 V1 Comment 2017-18 V2 V2 Comment

1

2

2.1 Of those, the number that led to a care and support plan

3

3.1 Of those, the number that led to a support plan

4

5

5.1 Of those, the number that led to a care and support plan

6

6.1 Of those, the number of repeat assessments undertaken

6.2 The number of repeat assessments in 6.1 that led to a care and support plan

or support plan

7

7.1 Of those, the number of plans that w ere review ed w ithin agreed timescales

8

8.1 Of those, the number of review s undertaken

Number of requests for review of care and support plans and support plans for

carers before agreed timescales made by an adult during the year

Number of carer assessments that w ere refused by carers during the year

Number of assessments of need for care and support for adults undertaken during

the year w hilst in the secure estate

Number of requests for re-assessment of need of care and support and need for

support made by an adult during the year

Assessments


Number of care and support plans and support plans that w ere review ed during the

year

Number of assessments of need for care and support undertaken during the year

Number of adults w ho received advice or assistance from the information, advice

and assistance service during the year

Number of assessments of need for support for carers undertaken during the year

V2: Please use the comments boxes to explain any increases or decreases above 20%, or a difference of 50 between data items, when comparing 2018-19 data w ith 2017-18 data.




20

AA3

Back to Home Page

2018-19 V1 2017-18 V2

19

210

11

Domiciliary care Day Care Respite Care Reablement Equipment Adaptations Direct Payments

Supported

Accommodation

Sheltered

Accommodation Adult Placements

Adult care home

(w ithout nursing)

Adult care homes

w ith nursing Telecare Advocacy

Recreational,

leisure and

lifelong learning

opportunities Other

Total of

services

(volume)

Total number of

adults

supported

(count)

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18

Adults receiving services during the year


V2: Please use the comments boxes to explain any increases or decreases above 20%, or a difference of 50 betw een data items, w hen comparing 2018-19 data w ith 2017-18 data.

Number of adults receiving services during the year ending 31 March

Total aged 75-84

Total aged 18-24

2017-18

V2 Comment

V1 Comment

V1 Comment

Please select

V2

Number of adults w ho received a service provided through a social enterprise, co-operative, user-led service or third

sector organisation during the year

Number of adults w ho received care and support w ho w ere in employment during the year

V1

V1 Comment

V2 Comment

2017-18

V1

V2

V1

V2 Comment

V1 Comment

V2 Comment

2017-18

V2

V2

Total aged 18+

V1 Comment

V1

V2 Comment

Total aged 25-64

2017-18

V2

Total aged 65-74

V1

2017-18

Total aged 65+

V1

V1 Comment

V1

Total aged 85+

V2 Comment

2017-18

2018-19

V1 Comment V2 Comment

V1 Comment

V2

V2 Comment

2017-18

V2




21

Back to Home Page

2018-19 V1 2017-18 V2

12

13

14

Domiciliary care Day Care Respite Care Reablement Equipment Adaptations Direct Payments

Supported

Accommodation

Sheltered

Accommodation Adult Placements

Adult care home

(w ithout nursing)

Adult care homes

w ith nursing Telecare Advocacy

Recreational,

leisure and

lifelong learning

opportunities Other

Total of

services

(volume)

Total number of

adults

supported

(count)

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18


V2: Please use the comments boxes to explain any increases or decreases above 20%, or a difference of 50 betw een data items, w hen comparing 2018-19 data w ith 2017-18 data.

Number of adults charged for care and support or support during the year ending 31 March

Adults charged for care and support

V2 Comment

V2

2017-18

V1

Total aged 65+

V1 Comment

V2

Number of adults w ho paid the maximum w eekly charge tow ards the cost of care and support or support for

carers during the year

Number of adults w ho paid a f lat rate charge for care and support or support for carers during the year

Total aged 18-64

2017-18

2017-18

Please select

V2 Comment

V1

V1 Comment

Total aged 18+

V1

V1 Comment

2017-18

V2

V2 Comment

V1 Comment V2 Comment




22



adults receiving care and support 2018-19 - gov.wales

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