Advanced Management

Instructor Course

Module One

Introduction of Instructors

2014 2

Course Prerequisites

Do you know what they are?

2014 3

Prerequisites• Current Management Instructor• Recommendation from SD or SMA• Regional Management and Dispute

Resolution formerly Advanced Management)certifications recorded in eAYSO

• Lead Instructor for three of the following courses:Registrar Division Coordinator Treasurer Safety Director Regional Board Member Training

2014 4

Has everyone signed the roster?

2014 5

Please use your legal

name, home address and phone, and birth date

Course Credit

Certification Requirements:Within one year of completing the Advanced Management Instructor Course, you should be a Lead Instructor for three of the Management Workshops that require a roster.

Do you know which Management Workshops

require a roster?2014 6

Safety Director TreasurerRegional Board Member TrainingRegistrar Division Coordinator

Note: To be a lead or co-instructor at an AYSO EXPO, you must have previously taught the workshop.

2014 7

Agenda1. Instructor Introduction2. Course Ground Rules3. Icebreaker4. Candidate Presentation # 15. Using Games in Teaching6. Team Teaching7. Teaching Methods8. Questioning Toolkit9. Death By PowerPoint10. How to be Creative in Teaching Regional

Management11. Candidate Presentation # 2 (present, critique)12. Conclusion2014 8

Who has taken the Regional Management Workshop?

Did you know you will be giving a 20 minute presentation at the end of this course on one of the modules in Regional Management?

Think about which module you would like to present.

2014 9

Module Two - Icebreaker Your Name

City, State

Region/Area/Section

Positions Held

Years of Experience

2014

• Introduce yourself -The presentation should be no more than one minute and include the following:

1 Minute Introduction Ideas• What is special about AYSO?

• Why did you choose to volunteer in AYSO?

• Why did you become a Management Instructor?

2014 11

2014 12

Module 3

Course Ground Rules

2014 13

Let’s look at the

“AYSO Management Vision

for Training”

in your handbook.

2014 14

Take a couple minutes to read the information in the Handbook and then some of you will stand up and explain one point of the Management Vision to the class.

2014 15

Remember: You are trying to convince all of us about the importance of what you are saying.

2014 16

Speak with Power,

Passion and Pizzazz!

This course will be similar to most AYSO courses in how it

will be run, except there is a set of strict guidelines for conduct.

Let’s look at a few things:

2014 17

AYSO Guidelines

18

• Everyone attending this course is here to participate and must be a Management Instructor.

• Break outs into groups they will be mixed based on gender, Section, years of experience, etc. Groups will not be all women or all from the same Section.

• All qualified Management Instructors are welcome.

• When you are given feedback on your presentations, it will be as supportive as possible.

• We are all here to support each other and have fun as individuals and as a group.

• Instructors we will give you tools to develop your presentation skills.

AYSO Guidelines

19

2014 19

Does anything jump out at you about our course guidelines?

• Participation = Everyone Plays®

• Varied Workgroups = Balanced Teams• Management Instructors = Open

Registration• Supportive Feedback = Positive Coaching• Fun, Supportive Environment = Good

Sportsmanship• Instructor Tools = Player Development

AYSO’s Six Philosophies!

Conclusion

If you take the time and try to be creative, you can often find ways to present common or dry material in different ways.

2014 20

Module 4

Candidate Presentation #1

2014 21

You will now each give a 2-minute presentation on a topic of your choice, which is not soccer related.

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Here are some ideas for topics:

– Tell us about a hobby.– Give us directions on how to do

something.– A personal story.– A childhood memory.– A person you admire and why.– An AYSO experience.

2014 23

Some Additional Ideas:Food related

How to make lasagna.How to select the proper wine

for dinner.

Outdoors How to pitch a tent.Key aspects of rock climbing.How to choose a bicycle helmet.

Arts and Crafts How to make a hat from a piece

of paper.The best way to take a picture.

2014

2014 25

Details – Do you know what these symbols mean for your presentation?

Be aware of your time. Time management is important in these 2-minute presentations.

If you need to set up the room or prepare the audience in some way, do that first.

Indicate to the timer (at the back of the room) that you are ready to begin. Your time will start then.

2014 26

Every Presentation Should Include:

IntroductionYourself and your topic.There is no need to say more than your name.

BodyYour introduction should include what you have chosen to talk about.

ConclusionSummarize and end the presentation.2014 27

Instructions

2014 28

When you have 30 seconds left the timer will hold up a yellow card.

When your 2 minutes is up the timer will hold up a red card.

30 Seconds 2 Minutes

Let’s relax and have fun.

Your best instruction will happen when you are relaxed with the audience, comfortable with the environment and knowledgeable about the material you are presenting.

2014 29

Give us one word to describe how you feel

after this first presentation in the

course.

2014 30

Proud

RelievedExhaustedAnxious

Excited

Energized

Thankful

Comfortable

Module 5

Using Games in Teaching

Note: The Handbook should be closed for this module.

2014 31

Games can prove to be a fun and interactive way to increase the learner’s retention of material.

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People have to do more than just hear information.

They have to engage it, own it and do something different with it. 2014 33

Let’s divide up into groups of equal

numbers.

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We want you all to learn and remember some basic facts

about:

2014 35

Let’s play a game.

You will have five minutes to match all of the questions with the correct answers.

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What did you like about playing the game?

How did it help in the learning process?

2014 37

What are some things that an instructor needs to do before the game begins?

2014 38

What are some things an instructor should do after the game?

2014 39

How could you have altered the game if everyone in here was a brand new AYSO volunteer?

2014 40

Use Games...

• When material being presented is dry.

• To demonstrate the importance of teamwork.

• To present a simple concept in an exciting manner, in particular knowledge based material.

• To liven up a workshop, especially when much of the material is presented in a lecture format.2014 41

When teachingManagement Workshops,

when are games not recommended?

2014 42

Don’t use games when…

• The workshop is a large group and using a game would cause problems with workshop control.

• The material is of a serious nature.

• There is a limited time and setting up the game would take up too much time.

2014 43

What was fun about playing the game?How would a lecture format have changed the learning process?

2014 44

Module 6Team Teaching

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Instructing

• Who has been in a workshop at an AYSO EXPO that was taught by two or more instructors?

• Did they work well together?

• What made them an effective or ineffective team?

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2014 47

What is the difference between team teaching and

sequential (shared) teaching?

Team Teaching

Both instructors actively share the instruction of content and skills to all students. Typically, both instructors are in front of the

class.2014 48

Sequential or Shared Teaching

When one instructor teaches the first half of the workshop and then turns it over to the co-instructor. The instructors are in front of the class at different times.

2014 49

What are the pros and cons of team and sequential teaching?

Open your Handbooks for this activity.

2014 50

Sequential Teaching

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Pros• Consistent

presentation style.

• Each instructor can make appropriate adjustments for their topic while waiting.

Cons• No variety in

presentation styles.

• Single viewpoint of material.

• Sometimes no back-up.

Team Teaching

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Pros• Variety of

presentation styles.

• Both instructors actively or passively involved.

• Back-up instructor to address special issues or disruptive students.

Cons• Takes planning

and flexibility.• Possibility of

confusion of multiple instructor viewpoints.

Working with other instructors is deceptively

difficult.Why?

2014 53

What are the characteristics of successful team teachers?

2014 54

Successful Team Teachers are:

• Willing to try instructing new techniques

• Positive thinkers• Respectful• Honest• Trusting and trustworthy• Open to another's point of view• Able to communicate• Flexible• Resourceful - "I'll try anything once!"

2014 55

Team teaching can be very successful with the right planning and attitude.

Try it!

2014 56

Module 7

Teaching MethodsNote: The Handbook should be closed for this

module.2014 57

Considerations for Choosing a Teaching Method

• Students have different learning styles.

• Diverse learning objectives must be taught in different ways.

• Various teaching environments require different methods.

• Effective teaching necessitates variety in the methods employed.

2014

Let’s divide up into groups again!

2014 59

What part of the Registrar Workshop could be taught through

the methods below?

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• Lecture• Lecture with

guided participation

• Brainstorming

• Role playing• Small group

discussions• Scenarios

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There are three things that will determine the teaching method an instructor will use.

Any guesses?

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1. Attendees

• Why would the size of the audience determine which teaching method you would use?

• Is the experience level relevant?

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2. Environment

• In choosing your teaching method when will it make a difference if you are indoors or outdoors?

• How will the room size affect your choice?

• What about equipment?2014 64

3. Subject• Is it a subject that requires

thought, discussion or debate?• Will this be a review of the

material or will the attendees be hearing this for the first time?

• Is it a serious subject?2014 65

Conclusion

• Teaching Methods are like tools; you can’t build a complete house

with only a saw.• The best instructors use a variety of teaching methods.2014 66

Module 8

The Questioning Toolkit

Note: The Handbook should be closed for this module.2014 67

Some Questions..• Do you think it is good to use questions?• Should you ask a lot of questions?• Will it make the time go faster?• Will it keep the audience involved?• Is it easy to ask questions?• Are you tired of these questions that can

only be answered with a “Yes” or “No”?

2014 68

Why do instructors ask questions?

• To gain the learner’s participation in the class.

• To determine what the learner knows about a subject.

• To focus attention of the learner.• To lead discussions.• To review subject matter.• To help students learn from each other.• To test the learner’s knowledge of subjects

covered in the class.2014 69

Types of Questions

• Information Questions • Probing Questions • Clarification Questions • Hypothetical Questions • Prompting Questions

2014 70

Safety Director

In the next five minutes come up with one question about the Safety Director position from each of the five different categories of questions.

2014 71

Here are the categories again.

• Information Questions

• Probing Questions

• Clarification Questions2014 72

• Hypothetical Questions

• Prompting Questions

Ask Clear Questions

What should you do with leftover Volunteer Application Forms that the Registrar uses at registration to help the RRA and RCA recruit volunteers so that the RC will be able to tell the Treasurer that your NAP account will be in compliance this year?2014 73

Top 10 Questioning Rules1. Ask clear questions. 2. Ask your question before designating a

person to respond. 3. Ask questions that match your lesson

objectives. 4. Distribute questions throughout the class

fairly. 5. Ask questions suited to all ability levels in the class. 2014 74

More Rules…6. Ask only one question at a time.7. Pause for at least three seconds

following each question.8. Listen to the answer. 9. Emphasize the correct answer. 10. Avoid “yes” or “no” questions.

2014 75

The questioning process should be like slowly walking down a flight of

stairs.The AYSO APPLE TechniqueASK (the question)

PAUSE (for three seconds) PICK (call the student

by name) LISTEN (to the

answer – another

pause is good) EMPHASIZE

(the correct answer)

2014 76

Good questions and questioning techniques

can make a fair instructor good and a good instructor great.

2014

78

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Module 9

Most Common PowerPoint Mistakes

1) People try to put every word they are going to say into their PowerPoint slides. Although this eliminates the need to memorize your talk, ultimately this makes your slides crowded, wordy, and boring. You will lose your audience’s attention before you even reach the bottom of your…

Most Common PowerPoint Mistakes

1) ………….first slide.

Most Common PowerPoint Mistakes

2) Many people do not run spell cheek before their presentation..

BIB MISTACK! Nothing make you look stupider than spelling errrs!

Most Common PowerPoint Mistakes• Avoid• Excessive• Bullet• Pointing• Only• Key• Points• Should• Be• Bulleted

• Too• Many• Bullet• Points• Will• Lose• Your• Main• Focus• In Fact

• The Term• Bullet• Point• Comes• From• Firing• Guns• At • Annoying• Presenters

BAD COLOR SCHEMESClashing background and font colors can lead to:

• Distraction

• Confusion• Frustration

• Headache• Nausea

• Vomiting• Loss of Bladder Control

The Number of PowerPoint Slides in Your Talk the Less Useful Your

Talk Actually Is

0

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My Presentation is HERE!

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Animation verses Effectiveness

Presentation Effectiveness

Anim

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Lines

Data Markers

SIMPLE BUTEFFECTIVE

ACTIVEREGION

PASSIVEIGNOREDREGION

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A.D.D.A.D.H.DREGION

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JUST PLAIN DON’T MAKE SENSES REGION

ANNOYINGHAPPY SMILING

REGION

SUCK UP SCROLL HONOR REGION

POINTLESSMOTION

FONT Analysis

Organized and Structured

• Matisse •

Lazy • Apathetic • Boring • Unimaginative

— Times New Roman —

Artistic

— Courier New —

And you always use the default

Questions• How many of you have used the

PowerPoint presentations that are provided with the management lesson plans?

• Were you comfortable using a PPP?

• What was your comfort level?

2013 96

As an Advanced Management Instructor you will not only be expected to be able to use PowerPoint but also display a higher

level of comfort while using it to enhance your

instructing.2014 97

Advantages• Provides a visual cue for the

instructor.• Perfect for large group instruction• Aids in learning for the visual

learner.• It can illustrate an abstract idea.• A good PowerPoint presentation

can leave a lasting image of a point that is being taught.

2014 98

Disadvantages• The instructor become too dependent on

the PowerPoint. • Can get boring if the instructor starts

reading the slides.• Can diminish the interaction between the

instructor and course participants.• If something goes wrong with the

equipment, you may not be able to use the PPP.

• All instructors may not know how to use PowerPoint or have little experience in using it.

2014

How can you adapt the use of PPP for smaller

groups?

2014 100

Which of the following statements best describes your view about presenting using PowerPoint?

• The PowerPoint presentation that has been developed for the lesson I am teaching uses every sound, clip art and animation available so I don’t need to develop my personal presentation skills.

• The PowerPoint presentation IS the presentation.

• The PowerPoint presentation enhances my points; is clear, clean, and concise; and my audiences walk away with a clarified message.

2014 101

PowerPoint should enhance your presentation, not take center stage. You should be

the center of attention.

2014 102

And finally, PowerPoint is not a replacement for a good

instructor!

2014 103

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Module 10

How to be Creative in Teaching Regional

Management

Regional Management

Identify one or two clever or innovative activities that you would incorporate into one of the Regional Management modules.

2014 105

More Instructions

After the activity is chosen think about the desired outcome and the suggested teaching method.

2014 106

Let’s Discuss Your Ideas

2014 107

108

2014 108

Module 11

Candidate Presentation #2

Directions• Each student will develop a 20

minute presentation.

• Make sure that each presentation has an Introduction, Body and Conclusion.

2014 109

More Directions…• Ask questions to analyze the

audience, assess the needs of the learners, and promote discussion for interactive learning.

• Don’t lecture – think about using one of the teaching methods we discussed.

2014 110

2014 111

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Management Instructors Criteria Table2014

Management Instructor Criteria

Management Instructor Advanced Management Instructor

Authorized to Teach: All Management Workshops except Auditor, Regional Management, Dispute Resolution and CVPA (Child and Volunteer Protection Advocate)

All Management Workshops

Pre-requisites • Is a registered AYSO volunteer• AYSO’s Safe Haven®

• Introduction to Instruction

• eAYSO verifies attendance at Regional Management and Dispute Resolution Workshops

• Is a current Management Instructor• eAYSO verifies three of the following

roster courses as a lead Instructor: Registrar Treasurer Safety Director Division Coordinator Regional Board Member Training

CertificationRequirements

Within one year be the lead instructor for: three of the following roster workshops

Registrar Treasurer

Safety Director Regional Board Member TrainingDivision Coordinator

Within one year be the lead instructor for three of the following roster workshops:Registrar TreasurerSafety Director Division Coordinator Regional Board Member TrainingNote: In order to be the lead or co-instructor at for a certification course a AYSO EXPO, you must have previously taught the course.

HomeworkAssignments at AYSO EXPO

1. Attend eAYSO for instructors, if offered, or online.2. Observe three management workshop instructors

for the following:• Were visual aids used effectively? Give an example.• Name the best management instructor you

observed and tell us why.• Give an example of an effective activity or guided

participation technique used in a workshop.

Observe three management workshop instructors for the following:•What teaching methods were used?•Give examples of the type of questions that were asked.•Comment on how well the instructor involved the participants.•What would you have done differently to make the workshop more creative?

2014

Evaluation FormDate: ___________________________ AYSO EXPO: _______________Workshop: _______________________ Instructor Evaluated: _______________Evaluator: _______________________ Definitions of Scores for evaluation:1= Fails to Meet Minimum Standards 2= Sometimes meets minimum standards 3= Meets minimum standards 4= Exceeds minimum standards

Observation 1 2 3 4 Comments

Pre-Class

Appearance of instructor

Organization

Presentation

Gave adequate introduction

Maintained adequate control of class

Appeared relaxed and confident

Adapted presentation to needs of students

Demonstrated creativity in presentation

Obtained adequate class participation

Involved students in presentation

Used training aids properly

Answered questions adequately

Completed presentation on time

Met lesson plan goals & objectives

Knowledge

Instructor has AYSO information specific to presentation

Instructor has AYSO information specific to presentation

Corrected any factual errors suggested by students

2014

*Notes: Minimum standards as defined in the Management Instructor Evaluator CoursesInstructors should consistently meet minimum standards

Other Comments & Notes

2014