Advantages and Advantages and Disadvantages of Using Disadvantages of Using

PowerPoint PowerPoint to Present Informationto Present Information

Created by Carrie BlountCreated by Carrie Blount

ObjectivesObjectives

Evaluate different ways to present Evaluate different ways to present informationinformation

Identify computer programs used to Identify computer programs used to present informationpresent information

Identify 6 advantages of PowerPointIdentify 6 advantages of PowerPoint Identify 4 disadvantages of using Identify 4 disadvantages of using

PowerPoint  PowerPoint 

Ways to Present InformationWays to Present Information

VerballyVerbally LectureLecture DiscussionDiscussion

WrittenWritten BooksBooks

Through MediaThrough Media Film, AudiotapeFilm, Audiotape Computer SoftwareComputer Software

Programs Used to Programs Used to Present InformationPresent Information

FlashFlash

Open Office ImpressOpen Office Impress

Apple KeynoteApple Keynote

PhotoshopPhotoshop

Microsoft PowerPointMicrosoft PowerPoint

PowerPointPowerPoint

Microsoft Office PowerPoint was originally developed by Bob Microsoft Office PowerPoint was originally developed by Bob Gasking and software developer Dennis Austin under the Gasking and software developer Dennis Austin under the name Presenter for Forethought.name Presenter for Forethought.

Forethought released PowerPoint 1.0 for the Apple Forethought released PowerPoint 1.0 for the Apple Macintosh in April 1987. It ran in black and white, Macintosh in April 1987. It ran in black and white, generating text-and-graphics pages for overhead generating text-and-graphics pages for overhead transparencies. A new full-color version of PowerPoint transparencies. A new full-color version of PowerPoint shipped a year later after the first color Macintosh came to shipped a year later after the first color Macintosh came to market.market.

Microsoft Corporation purchased Forethought and its Microsoft Corporation purchased Forethought and its PowerPoint software product for $14 million on July 31, PowerPoint software product for $14 million on July 31, 1987. In 1990 the first Windows versions were produced for 1987. In 1990 the first Windows versions were produced for Windows 3.0. Since 1990, PowerPoint has been included in Windows 3.0. Since 1990, PowerPoint has been included in Microsoft Office suite of applications -- except for the Basic Microsoft Office suite of applications -- except for the Basic Editions of the suite.Editions of the suite.

PowerPoint (cont.)PowerPoint (cont.)

PowerPoint presentations consist a number of individual pages PowerPoint presentations consist a number of individual pages called "slides". called "slides".

Slides may contain text, graphics, movies, and other objects, which Slides may contain text, graphics, movies, and other objects, which may be arranged freely on the slide. PowerPoint, however, may be arranged freely on the slide. PowerPoint, however, facilitates the use of a consistent style in a presentation using a facilitates the use of a consistent style in a presentation using a template or "Slide Master".template or "Slide Master".

The presentation can be printed or displayed live on a computer The presentation can be printed or displayed live on a computer and navigated through at the command of the presenter. For larger and navigated through at the command of the presenter. For larger audiences the computer display is often projected using a video audiences the computer display is often projected using a video projector. Slides can also form the basis of webcasts.projector. Slides can also form the basis of webcasts.

PowerPoint provides custom animation to animate pictures and PowerPoint provides custom animation to animate pictures and texts to enter, exit, or move on slides. PowerPoint also allows a texts to enter, exit, or move on slides. PowerPoint also allows a variety of movements between slides called transitions.variety of movements between slides called transitions.

Presentations can be saved and run in any of the file formats: the Presentations can be saved and run in any of the file formats: the default .ppt (presentation), .pps (PowerPoint Show) or .pot default .ppt (presentation), .pps (PowerPoint Show) or .pot (template).(template).

Advantages of PowerPointAdvantages of PowerPoint It is structured and easy to format. You can deviate from structure when

necessary. Designed for point by point communication.

With sub points And sub sub points

It can easily be exported to web for viewing.It can easily be exported to web for viewing. It can present complex computer graphics It can present complex computer graphics

and animations.and animations. You can present information in a You can present information in a

professional manner.professional manner.

Disadvantages of Disadvantages of PowerPointPowerPoint

Users must have some experience with technology, Users must have some experience with technology, the PowerPoint slide show, and projectors.the PowerPoint slide show, and projectors.

It tends to confine the speaker to a single pre-set It tends to confine the speaker to a single pre-set path, discouraging spontaneity and diminishing path, discouraging spontaneity and diminishing flexibility in response to the audience's interests.flexibility in response to the audience's interests.

To demonstrate a point, only one visual at a time To demonstrate a point, only one visual at a time can be shown.can be shown.

Presentations can become centered around the Presentations can become centered around the animation or graphics and lose it teaching impact. animation or graphics and lose it teaching impact. Presentations should use simple graphics that Presentations should use simple graphics that highlight the information not distract from it.highlight the information not distract from it.

ConclusionConclusion

PowerPoint can be an effective way to PowerPoint can be an effective way to present information.present information.

It can be visually appealing for the learner It can be visually appealing for the learner but can also become a distraction.but can also become a distraction.

Presenters must be aware of the Presenters must be aware of the software’s advantages and software’s advantages and disadvantages.disadvantages.