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Common frustrations within Councils?

MS Excel Spr/sheets

Outdated & Complicated Database

Paper Forms(i.e. forms)

eBMS helps to eliminate the above frustrations across multiple solutions and council functions.

Disorganised Processes

No Workflow & Limited Collaboration

No Management Dashboards & Limited Reporting

Inefficient & Inadequate Outcomes

People trapped behind Spreadsheets

Multiple versions ofExcel Spreadsheets

Old Legacy Systems & Technology

Data Overload, no information

Who we are

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eBMS makes life at work easier, productive and more valuable for employees, managers and department heads.

Since its inception in 1999, eBMS has helped a number of high profile organisations & departments within the private and public sector to automate their processes.  

We help clients to become better organised with People & Processes

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What we offer councils

Take your old paper, Access, Excel, legacy registers and non-

formalized processes and …

Build user-friendly solutions on a ‘web-based database platform’ tailored to

suit council’s exact & unique requirements and compliance. We call this the

eBMS Platform.

We also have deep VBA skills to build advance solutions

Enables councils to have:

comprehensive management systems

(hosted)

with value added features

100% fully customised

build in short timeframes

Integrated with other systems

at low cost with rapid ROI

‘Big System Features at

Small System Prices’That offers

Improved & Faster Decision

making

Become Better Organised

Greater process

transparency & accountability

Access data when ever &

where ever i.e. web based

Improved collaboration ,

sign-offs & control

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A platform, scalable to current & future needs Start from ‘Vanilla System’ OR a ‘Clean Canvas’

• Management – Action & KPI Management System – Balanced Scorecard System, – Authority & Delegation Register, etc

• Procurement– Contract Management System– Regional Procurement Hub,

• Council Operations– Complaints & Service System– Survey and Action System– Infringement Register – Fleet Management– Property Maintenance System– Loyalty Program , etc

• Human Resources – Training Management System– OH&S Systems– Employee Database Management System– Staff Rotation System– Induction Processing System , etc

• Financial & Risk – Risk Reporting, Assessment and Tracking System– Compliance Systems, etc

• Environmental Management – NGERS Management System– Waste & Incident Monitoring

• ‘Build your own Solution – Enables councils to create unique applications to

streamline any business process

Example of Systems we do:

eBMS is a Scalable Web-based

Database Applications Platform:

We offer flexible solutions to help you

capture, manage ,report and drive

desired outcomes .

Scale-up as needed

What we offer in

the procurement

space

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Key Features of the eBMS Platform

Key Features Can Do

Scalability - Unlimited automated processes on one platform

Robust Systems – Your own look & Feel

Work Flow – Multi level & Secure

Management Dashboards – e.g. to generate the automated reporting of department, categories, customers …

Drill Down - Able to Group/ Un-Group : Department / Categories/ Customer/ …

Automated Business Rules – Prioritisation, Integration, Reminders, Automated Communication

Ease of Integration – Talking to your other systems via CSV files

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We can also…. Turn “floating Excel Spreadsheets” into Robust Systems

Turning ‘Informal Excel Spreadsheet’ processes….

…into formal system

Option 1

Option 2

Gain visibility, continuity and automated reporting on a range of Excel spreadsheets.

…with system attributes that will effectively drive & control desired outcomes

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Tender & Contract Management System

We offer an affordable Tender / Contract Management Solution, tailored towards the needs of rural and regional councils

 Council Group Investment Index

Regional Cities $25,000 to $30,000

Shire Councils $15,000 to $20,000

‘Big system features at small system prices’

Automated Workflow Flexible Reporting and Dashboards Automated Communication & Reminders Integration with your Financial System Clear Audit Trail & Easy to Use Scalable to current and future needs...and many more exciting features

More accountability from ‘Cradle to Grave’

Pricing is subject to integration requirements

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More about our Contract Management System

Easy to use systemAutomated Workflows &

Sign-Offs

A Simple Process Story Line & Compliance

with Audit trail

Flexible Reporting

An Integrated Contract Management SystemsFlexible enough to fit your needs

Council’s Needs eBMS Tailored SystemHave automated transfer of data between CMS and Finance System

A standard feature of the platform we use is a built in scheduler, facilitating automated data transfer with any other system

Contain a Contract Register Contracts Register will be the base data that drives the system. Each contract will have a separate ID number and all data captured against that contact ID

Monitor the Milestones of all contracts

Work flow capabilities and automated scheduler and email integration will monitor milestones and facilitate appropriate actions taken.

Monitor the Financial requirement of the contactsContract Life

System designed with inbuilt financial modelling to allow full assessment of financials, including “what if “ analysis

A comprehensive Reporting Suite

eBMS will conduct workshops to document and understand all stakeholders needs. Reports then built to workshop outcomes

Templates and Integration with Document Management System

The system comes with a standard Content Management system, which can hold templates and integrate with the existing system

Enable contractors performance to be monitored

The system can have a section for assessment and rating of contractors performance. Reports can then be generated based on these assessments

A tailored Contract Management System (continue)

Council’s Needs eBMS Tailored System

Contain a quality checklist Checklist embedded with contract ID and reported against.

Hold all insurance and risk management details associated with the contract

Insurance and risk data or documents can be linked to contract ID - no lost documents, full reporting capabilities.

Easy to use version control Contract ID’s can be linked – ensuring version control can be maintained and reported against at all times

Workflow Ability to capture four levels of authorisation.

Workflow option are flexible. An infinite amount of authorisation levels can be established if required. Email alerts, escalation and priorities can be activated

Contract Variations Contract variations recorded against contract ID number and recorded text boxes. Full tracking of user name and date of when changes made

Generate automated reminders to the smooth administration

Automated scheduler and email integration will monitor milestones and facilitate appropriate actions taken. .

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Configure around your needs

Our platform is like

‘playdough’.

We can shape & configure the eBMS

platform features around your exact data

capturing, management and reporting

needs.

Helping you to drive

outcomes, achieve compliance

and gain more control.

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Scalable & Own Look & Feel

Complete customisation

around your processes flows

Your own look & feel with maximum scalability

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Start with one solution and

add over time as your needs

unfold

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Effective Workflow & Sign-Offs

eBMS provides a flexible and traceable workflow system

Responsible person, status, and priority for all forms

Manager Approvals

My eForms ‘Todo List’

As complex as your need dictates

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Management Dashboards

Charting of data in customised management dashboards The interrogation

of data is easy and quick

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Drill down reporting can be build up in one form e.g. "Tab" or "Scroll Down" or "Link"

Grouping of data for improved “drill down”

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Various profile reports which is

quick and easy to design by the

user. Once designed, the

reports are available at their finger tips – this turns out to be a huge time saver

for staff.

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Automated Business Rule Execution

Set Scheduler to run when you need it.

Set Scheduler to prioritise

data

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Activate automated:

• Notifications & Reminders

• Altering content within records

• Importing & exporting of data

• Adding of records

•Raising record priority

•and many more

Automated activities can be triggered through our scheduler or at the push of a button.

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Integration

Data can be imported and exported easily in excel or csv format

Imports and exports can be scheduled to help integrate with other systems

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Intelligence – Support Excel Functionality

Advanced formula engine supporting Excel functionality and more Sophisticated behaviour can be attached to many aspects of forms Behaviours can be triggered from form interaction or scheduled

events

Traffic Light Reporting

Calculation and intelligence driven forms

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Easy to use templates for data capturing

Collapsible forms - more user friendly

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Document library and

attachment of document per

record

Content & Document Library

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Escalation and notifications

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Have imbedded video or

information buttons to

show what is expected.

‘Training on the job’

Setting and keeping standards

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eBMS is Easy to Manage & Maintain

- Built in control for deleting

records- Efficient

integration (Import &

Export of date vis CSV files

- The effective scheduling of

business rules, reminders, and

integration procedures.

- The management of templates

(i.e. eForms) in an effective and efficient

way.

- Multi Level security to

ensure that authorised people are

working with the right data.

- Capability for greater

compliance and control demand

a clear audit trail on all

system activities.

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Last Thoughts

www.ebms.com.au

Do more with less effort at higher quality

Affordable process automation in councils

Rapid solution building for fast benefit realisation

Become better organised with managerial activities

Makes your managerial activities more agile

Drive & implement process improvements

Quick and better decision making

Better delivery of KPIs