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AFGHANISTAN SKILLS DEVELOPMENT PROJECT (ASDP) DEPUTY MINISTRY OF TVET MINISTRY OF EDUCATION

ENVIRONMENT AND SOCIAL MANAGEMENT FRAMEWORK (ESMF)

JANUARY 2013

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Table of Contents

Headlines ……………………………………………………………………………………………….Page

Executive Summary ........................................................................................................................ 5

Project Components ....................................................................................................................... 5

Environment and Social Safeguards Issues ................................................................................. 9

Grievance Handling Management ............................................................................................... 10

Disclosure ...................................................................................................................................... 10

Project Discription ....................................................................................................................... 10

Project Component ...................................................................................................................... 11

Potential Adverse Social Impact .................................................................................................. 14

Purpose of ESMF .......................................................................................................................... 14

Safeguard Policy Triggered ......................................................................................................... 14

Safeguard Screeening and Mitigation ......................................................................................... 16

Responsibility for Safeguard Impelementation .......................................................................... 16

Organogram………………………………………………………………………………………………...17

Monitoring of ESMF Implementation ........................................................................................... 17

Budget for ESMF Implementation…………………………………………………………………...…17

Public Complaints ......................................................................................................................... 18

Consultation and Disclosure ....................................................................................................... 18

ANNEXES

Annex 1. Negative List of subproject attribuation ...................................................................... 19

Annex 2. Guidelines for livelihood and compensation for loss of assets................................ 20

Annex 3. Relevant elements of the codes of practice for the mitigation of S&E impact ........ 26

Annex 4. Procedures for Mine Rism Management in WB funded proejct in Afghanistan ...... 31

Annex 5. Environmental Guidelines for Contractors ................................................................ 36

Annex 6. Grievance Redress Mechanism .................................................................................. 38

Annex 7. Environmental Health and Safety Guideline ............................................................... 40

Annex 8. Consultation and Stakeholdrs information ................................................................. 42

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ACRONYMS

AIMS Afghanistan Information Management System

ANDS AP CHS

Afghanistan National Development Strategy Affected Person Complaint Handling System

EIA Environmental Impact Assessment

E&S EHS

Environmental & Social Environmental Health and Safety

ESMF Environmental and Social Management Framework

ESMP Environmental and Social Management Plan

GoA GRC

Government of Afghanistan Grievance Redress Committee

IDA International Development Association

IFC International Finance Corporation

MAPA Mine Action Program of Afghanistan

NGOs Non-Governmental Organizations

NEPA National Environmental Protection Agency

OP/BP Operational Policy/Bank Procedure

O&M Operation and Maintenance

PAP POP PCB& PPAs

project affected people persistent organic pollutants (POP) polychlorinated dibenzo-p-dioxins, dibenzofurans Performance-based Partnership Agreements

ASDP NOSS TA

Afghanistan Skills Development Project National Occupational Skills Standards Technical Assistance

WB World Bank

NESPII National Education Strategy Plan-II

BPs Business Plans

TVET Technical Vocational Education and Training

DM-TVET Deputy Ministry of TVET

ARTF Afghanistan Reconstruction Trust Fund

GIZ Gesellschaft für Internationale Zusammenarbeit

3TI Technical Teacher Training Institute

NPP1 National Priority Program 1

PMIS Project Management Information System

PAC Public Awareness Campaign

MOE/MoE Ministry of Education

GRM Grievance Redress Mechanism

PDO Project Development Objectives

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NIMA National Institute of Management and Administration

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AFGHANISTAN SKILLS DEVELOPMENT PROJECT II (ASDPII)

ENVIRONMENTAL AND SOCIAL MANAGEMENT FRAMEWORK

Executive Summary

The Islamic Republic of Afghanistan has received a grant from the International Development Agency (IDA)

and the Afghanistan Reconstruction Trust Fund (ARTF) for the Afghanistan Skills Development Project

(ASDP). The said project aims to establish a high quality, equitable, market-responsive and cost-effective

technical and vocational education and training (TVET) system in order to increase the number of

immediately employable Afghan graduates. ASDPII is spin-off form the original project whose project

development objectives (PDO) was ‘to increase employability of a skilled workforce’ and focused on TVET

only.

ASDP aimed at addressing specific needs of both formal and informal Vocational Education Training.

ASDP has demonstrated that it is possible to provide adequate training, in the Afghan context, so long as

the emphasis is placed on improved school governance, the quality of skills delivery, institutional

management and strengthening collaboration with the private sector.

The employability of the graduates of formal TVET programs is the primary objective, and the focus will be

on building a system that will maximize chances of being employed. With regards to the above objectives,

the said project is funding some institutes of which the National Institute of Management and Administration

(NIMA) is one of the most prestigious institutes imparting free education in line with international standards

in collaboration of DMTVET/ASDP/World Bank.The students are given utmost academic facilities at the

campus to empower them exploit this opportunity in the best possible way. Likewise, despite its limited

resources, NIMA has strived to support the students of the far-flung areas by providing boarding facilities as

well.

Project Components The project has four components as follow:

(a) Component 1: Strengthening of the TVET institutional system (b) Component 2: Improving performance of TVET Schools and Institutes (c) Component 3: Improving Teacher Competencies (d) Component 4: Project Management, M&E and Public Awareness

These Components are further described below.

1. Component 1: Strengthening of the TVET institutional system-This component will essentially focus on (a) the formulation of a detailed TVET strategy and plan which would also be in line with the National Priority Program 1(NPP1), the National Education Strategy Plan-II (NESP –II), and the Interim Strategy Document published by the Government, and an implementation program,(b) developing quality standards for skills delivery including quality standards for service providers, (c) improvement in curricula

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and the process of production of teaching materials (d) designing and implementing a labor market information system and an overall MIS for the TVET system, (e) capacity building of Monitors and Inspectors of schools and institutes under DMTVET, and (f) conducting certification examinations for TVET graduates and related activities. This component will have the following sub-components:

a. Sub-component 1.1: TVET Plan and Strategy– Under this sub-component TA will be provided to the DMTVET to complete the task of developing a strategic plan. This will include the exposure of the Plan to concerned stakeholders and its finalization before formal submission to the Government..

b. Sub-component 1.2: Institutional Strengthening – This sub-component will provide TA for (a) developing quality standards for skills delivery as well as accreditation standards for service providers, and (b) TA for setting up the Labor Market Information system. The sub-component will also include additional civil works on the Research building for the DMTVET at the DehBoori campus. The Research Building will, in addition to housing the planning group, also accommodate the certification machinery and the training center for Assessment experts who will be trained by the certification agency and the facilitating agency.

c. Sub-component 1.3: Improving Monitoring and Inspection at DMTVET. This sub-component will support TA and training/capacity building for the Monitors working in DMTVET. TA will be used in developing processes, procedures, formats and to frame a Guidance Document for the Monitors and Inspectors. TA will also be used for initiating a detailed database on the performance and functioning of the various VET schools.

d. Sub-component 1.4: Development of a system for benchmarking and certification process. Under this sub-component, the building blocks of a system for standardization of competency levels and a certification process will be developed and implemented. Essentially this work will be in furtherance of the ongoing agenda of the Committee on Education and Skills Policy. For this sub-component it is proposed to utilize the expertise of the ILO in the areas of skills standardization and delivery and to seek their facilitative and consultative support in the whole process of systemic development and improvement. ILO will also assist in the systematization of the generic learning outcomes and competencies for each level. The important issues are to find correspondences between the various trainings that are offered either in the formal or the informal sector. The following steps are proposed to be taken (specific timelines for these shall be spelt out in the PIM):

2. Component 2 – Improving performance of TVET schools and institutes: The focus of this component is on encouraging and incentivizing schools and institutes to respond meaningfully and concretely to the demands of the job market for relevant skills. Interventions are based upon the assumption that employers should have a meaningful say in shaping the skills training programs. This will provide assurance to them that they will be getting skilled persons who will actually deliver in an organizational context. The Component therefore is designed around the involvement of the private sector in all academic and managerial aspects of skills delivery and they will have a say in the decision making on all such issues. Further, this component reaches out to all the schools and institutes under the DMTVET, including private and public schools. There will thus be a level playing field and both the private and public

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sectors have an opportunity to demonstrate their abilities to bring about concrete reforms that contribute to the overall objectives of the project. This component consists of four sub-components- (a) Reforms in schools and institutes, (b) Capacity-building of school principals and administrators, (c) Voucher programs for meritorious students and (d) Continuing aid to selected institutes. These are detailed below.

a. Sub-component 2.1: Institution Reforms. This sub-component is concerned with those institutions that did not benefit from investments under ASDP.

b. Sub-component 2.2: Capacity Building for School Principals and Administrators.. This sub-component involves training and capacity building of TVET principals and administrators of all schools and institutes under DMTVET. This will be done primarily through in-country programs, taking advantage of similar programs done under EQUIP. It is proposed to train a total of 300 principals and administrators on various subjects including school management, school administration including documentations, managing of school finances, student management, examination administration, computer literacy and English, etc. Part of the program will be to develop a network for sharing of learning and experience amongst all the schools and institutes.

c. Sub-component 2.3: Voucher Program for Students. This sub-component has the objective of providing incentives that will: (a) increase the attractiveness of formal VET training to students; (b) supporting meritorious students to complete further professional diplomas in chosen fields; and (c) providing support to female students who wish to pursue further professional training. Under the scheme, vouchers will be given for pursuing professional courses specifically in Accounting, HR, Banking, Insurance, Procurement, Logistics and Operations, Advanced diploma-level technical courses (Specialized Welding, Instrumentation, Power Electrician, etc.).

d. Sub-component 2.4: Continuing Support to Selected Institutions. Under this sub-component, four well performing and reforming institutions, NIMA, ANIM, the Afghan Institute of Technology (AIT) and the Blind School will continue to be provided support for further reforms and development of soft and hard infrastructure. ASDP had already invested in these schools and it is necessary to carry on the efforts so that these institutions arrive at a stage where they can operate freely on their own as premier institutions. However, support will be provided to these institutions under certain conditions, stipulated as below:

3. Component 3: Improving Teacher Competencies - Under this Component, an in-service Teacher Training Institute will be set up. There is already a building available for this purpose and this component will provide the equipment of that building with furniture and equipment both for classrooms as well as Workshops, in order to make it a modern TVET Teacher Training Institution. Costs incurred will also include an exposure tour for the administrator and managerial staff of the proposed institution to familiarize themselves with the needed infrastructure and its optimum use. It is proposed to train around 750 teachers over the project period in batches of 25 each. Every batch will undergo four modules of two monthseach and there will be a gap of two months before the next module. The training will be both on pedagogy and content. Particular emphasis will be on practical training and exposure to new technologies. Teachers will be invited to the Teacher Training Center from all over the country, and initially the Center will be run with the help of International experts. From every batch, 2-3 teachers will be identified who will then be trained

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as Master Trainers, and as the project progresses and the number of Master Trainers increases, dependence on external Faculty will be reduced. Thus it is expected that by the end of the project the Master Trainers will completely take over the institutional and academic programs for technical teacher training. A detailed exercise on this aspect and the contents of the modules is already under way through discussions with GIZ who in turn have finalized the scheme in consultation with teacher training institutions in Germany.

1. Component 4: Project Management, Monitoring and Evaluation, and Public Awareness - This component comprises of three sub-components as follow:

a. Sub-component 4.1 Project Management: These include staff costs, reimbursable and operating cost. ASDP currently supports a number of specialists particularly in Finance and Procurement and also in project administration. It is proposed that the contracts of these personnel will be continued into ASDP II particularly in view of the fact that their performance has recently been assessed by Bank procurement and FM teams and found to be satisfactory. Only a very few new positions are proposed to be added (including Gender and Safeguards specialists as per recommendations of the concerned teams) during the period of ASDP II.

b. Sub-component 4.2 Monitoring and Evaluation): As stated earlier, monitoring and evaluation is a weakness in the TVET system. This includes the monitoring of the labor market. While the training of Monitors and Inspectors of DMTVET has been considered elsewhere (under Component 1), the concern in this sub-component is for setting up an appropriate M&E system that can be used as a means of continuous learning also. Under ASDP, an MIS system has already been developed. This will be further strengthened and streamlined during the ASDP II. In addition, this component will pay costs of Third Party monitoring of various aspects of the project including, inter alia: (a) achievement of institutions on Business Plans; (b) Tracer studies on student placements; and (c) Teacher performance after training at the Teacher Training Institute, (d) assessing learning outcomes of students, etc. Finally, this sub-component includes the cost of Impact Evaluation studies for the project as a whole, once at mid-term, and once at the end of the project.

c. Sub-component 4.3 Public Awareness Campaign: Under this sub-component, a Public Awareness Campaign will be initiated with the specific objectives of (a) creating awareness among high school graduates about TVET as a career option and providing students information about the training that is being provided in various institutions, and, over time, more information on the quality of training provided, (b) creating awareness among private sector and industry about TVET efforts in Afghanistan and actions taken to raise standards so that there is a higher level of response as regards placement proposals, (c) creating awareness among parents in general about TVET especially with regard to career options for girls.

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Environmental and Social Safeguard Issues ASDP is a category B project according to the WB Environmental Policies and OP/BP 4.01 is triggered. The minor construction work under the project is not expected to cause any significant negative environmental impact. The location and details of the planned physical works are not known at the time of project appraisal and therefore a framework approach has been adopted to address potential social and environmental issues and ensure consistent treatment of social and environmental issues during its implementation. The Environmental and Social Management Framework (ESMF) has been developed specifically for the proposed operations to avoid, reduce or mitigate adverse social or environmental impact. Consistent with existing national legislation and the World Bank Operational Policies on environmental and social safeguard, the objective of the Framework is to help ensure that activities under the project would:

Protect human health;

Prevent or compensate any loss of livelihood;

Prevent environmental degradation as a result of either individual subprojects or their

cumulative effects;

Minimize impacts on cultural property;

Enhance positive environmental and social outcomes, and

Comply with the National and World Bank Safeguards policies

The ESMF documents will be translated into local Pashtu/Dari and will be publicly disclosed including on the MoE website and in the WB InfoShop. The project will finance minor civil works, such as, modification or rehabilitation of existing DVET infrastructure. No land acquisition will be funded under the project, and in case of new constructions, these will be built on existing land belong to MoE. Adverse social impacts of construction works may thus only arise in case of informal settlers (e.g. squatters) or other uses of the government land in question. Since the location of any new facility is not known at appraisal, the ESMF includes guidelines for

compensation in the rare case that negative livelihood impact is suffered by project affected people (PAPs).

The selection, design, contracting, monitoring and evaluation of construction projects will be consistent with

the following guidelines, codes of practice and requirements:

A negative list of characteristics that would make a proposed subproject ineligible for support, as indicated in Annex I;

Guidelines for livelihood and compensation for loss of assets, presented in Annex 2(annex 2(i),2(ii) and 2(iii);

Relevant elements of the codes of practice for the mitigation of potential environmental and social impacts, presented in Annex 3;

The requirement that confirmation is received through the Regional Mine Action Center that areas to be accessed during reconstruction and rehabilitation activities have been demined, see Guidelines in Annex 4.

Environmental Guidelines for Contractors in Annex 5

Grievance Redress Mechanism in Annex 6

Environmental Health and Safety Guidelines in Annex 7

Consultation and Stakeholders information in Annex 8

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Grievance Handling Management ASDP will review and enhance the current Complaint Handing System (CHS) at TVET schools and

dormitories. The strengthening of CHS will focus on multiple grievance uptake channels and establishing of

a grievance redress committee in each school, dormitory. During the implementation of ASDP the TVET

will maintain a complaint record database to enable complaint tracking and review. There will also a

complaint handling committee at each construction site to cover construction site as well. Such a Grievance

Redress system will provide trainees, teachers as well as laborers a formal venue for raising their

grievances and concerns, as well as a mechanism for timely and adequate solution or mitigation of these.

The revised grievance handling procedures are included in the ESMF.

Disclosure Prior to appraisal of the ASDP, the ESMF will be disclosed by the ASDP/DMTVET in Dari and Pashto

languages as well as English on the MoE website and in relevant placed in the country places as required

by law for information and comments. Public Awareness Campaign (PAC) unit will be responsible to

publicize the ESMF document via media and other sources. The English version of the ESMF is also

disclosed at the World’s Bank InfoShop on January 15, 2013.The Government of Afghanistan intends to

make all project documentation publicly available to the relevant stakeholders through the Afghan

Information Management System (AIMS) and Ministry’s websites.

1. Project Description The Islamic Republic of Afghanistan has received a grant from the International Development Agency (IDA)

and the Afghanistan Reconstruction Trust Fund (ARTF) for the Afghanistan Skills Development Project

(ASDP). The said project aims to establish a high quality, equitable, market-responsive and cost-effective

technical and vocational education and training (TVET) system in order to increase the number of

immediately employable Afghan graduates. ASDPII is spin-off form the original project whose project

development objectives (PDO) was ‘to increase employability of a skilled workforce’ and focused on TVET

only.

ASDP aimed at addressing specific needs of both formal and informal Vocational Education Training.

ASDP has demonstrated that it is possible to provide adequate training, in the Afghan context, so long as

the emphasis is placed on improved school governance, the quality of skills delivery, institutional

management and strengthening collaboration with the private sector.

The employability of the graduates of formal TVET programs is the primary objective, and the focus will be

on building a system that will maximize chances of being employed. With regards to the above objectives,

the said project is funding some institutes of which the National Institute of Management and Administration

(NIMA) is one of the most prestigious institutes imparting free education in line with international standards

in collaboration of DMTVET/ASDP/World Bank. The students are given utmost academic facilities at the

campus to empower them exploit this opportunity in the best possible way. Likewise, despite its limited

resources, NIMA has strived to support the students of the far-flung areas by providing boarding facilities as

well.

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2. Project Components

4. Component 1: Strengthening of the TVET institutional system-This component will essentially focus on (a) the formulation of a detailed TVET strategy and plan which would also be in line with the National Priority Program 1(NPP1), the National Education Strategy Plan-II (NESP –II), and the Interim Strategy Document published by the Government, and an implementation program,(b) developing quality standards for skills delivery including quality standards for service providers, (c) improvement in curricula and the process of production of teaching materials (d) designing and implementing a labor market information system and an overall MIS for the TVET system, (e) capacity building of Monitors and Inspectors of schools and institutes under DMTVET, and (f) conducting certification examinations for TVET graduates and related activities. This component will have the following sub-components:

a. Sub-component 1.1: TVET Plan and Strategy– Under this sub-component TA will be provided to the DMTVET to complete the task of developing a strategic plan. This will include the exposure of the Plan to concerned stakeholders and its finalization before formal submission to the Government..

b. Sub-component 1.2: Institutional Strengthening – This sub-component will provide TA for (a) developing quality standards for skills delivery as well as accreditation standards for service providers, and (b) TA for setting up the Labor Market Information system. The sub-component will also include additional civil works on the Research building for the DMTVET at the DehBoori campus. The Research Building will, in addition to housing the planning group, also accommodate the certification machinery and the training center for Assessment experts who will be trained by the certification agency and the facilitating agency.

c. Sub-component 1.3: Improving Monitoring and Inspection at DMTVET. This sub-component will support TA and training/capacity building for the Monitors working in DMTVET. TA will be used in developing processes, procedures, formats and to frame a Guidance Document for the Monitors and Inspectors. TA will also be used for initiating a detailed database on the performance and functioning of the various VET schools.

d. Sub-component 1.4: Development of a system for benchmarking and certification process. Under this sub-component, the building blocks of a system for standardization of competency levels and a certification process will be developed and implemented. Essentially this work will be in furtherance of the ongoing agenda of the Committee on Education and Skills Policy. For this sub-component it is proposed to utilize the expertise of the ILO in the areas of skills standardization and delivery and to seek their facilitative and consultative support in the whole process of systemic development and improvement. ILO will also assist in the systematization of the generic learning outcomes and competencies for each level. The important issues are to find correspondences between the various trainings that are offered either in the formal or the informal sector. The following steps are proposed to be taken (specific timelines for these shall be spelt out in the PIM):

5. Component 2 – Improving performance of TVET schools and institutes: The focus of this component is on encouraging and incentivizing schools and institutes to respond meaningfully and concretely to the demands of the job market for relevant skills. Interventions are based upon the

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assumption that employers should have a meaningful say in shaping the skills training programs. This will provide assurance to them that they will be getting skilled persons who will actually deliver in an organizational context. The Component therefore is designed around the involvement of the private sector in all academic and managerial aspects of skills delivery and they will have a say in the decision making on all such issues. Further, this component reaches out to all the schools and institutes under the DMTVET, including private and public schools. There will thus be a level playing field and both the private and public sectors have an opportunity to demonstrate their abilities to bring about concrete reforms that contribute to the overall objectives of the project. This component consists of four sub-components- (a) Reforms in schools and institutes, (b) Capacity-building of school principals and administrators, (c) Voucher programs for meritorious students and (d) Continuing aid to selected institutes. These are detailed below.

a. Sub-component 2.1: Institution Reforms. This sub-component is concerned with those institutions that did not benefit from investments under ASDP.

b. Sub-component 2.2: Capacity Building for School Principals and Administrators.. This sub-component involves training and capacity building of TVET principals and administrators of all schools and institutes under DMTVET. This will be done primarily through in-country programs, taking advantage of similar programs done under EQUIP. It is proposed to train a total of 300 principals and administrators on various subjects including school management, school administration including documentations, managing of school finances, student management, examination administration, computer literacy and English, etc. Part of the program will be to develop a network for sharing of learning and experience amongst all the schools and institutes.

c. Sub-component 2.3: Voucher Program for Students. This sub-component has the objective of providing incentives that will: (a) increase the attractiveness of formal VET training to students; (b) supporting meritorious students to complete further professional diplomas in chosen fields; and (c) providing support to female students who wish to pursue further professional training. Under the scheme, vouchers will be given for pursuing professional courses specifically in Accounting, HR, Banking, Insurance, Procurement, Logistics and Operations, Advanced diploma-level technical courses (Specialized Welding, Instrumentation, Power Electrician, etc.).

d. Sub-component 2.4: Continuing Support to Selected Institutions. Under this sub-component, four well performing and reforming institutions, NIMA, ANIM, the Afghan Institute of Technology (AIT) and the Blind School will continue to be provided support for further reforms and development of soft and hard infrastructure. ASDP had already invested in these schools and it is necessary to carry on the efforts so that these institutions arrive at a stage where they can operate freely on their own as premier institutions. However, support will be provided to these institutions under certain conditions, stipulated as below:

6. Component 3: Improving Teacher Competencies - Under this Component, an in-service Teacher Training Institute will be set up. There is already a building available for this purpose and this component will provide the equipment of that building with furniture and equipment both for classrooms as well as Workshops, in order to make it a modern TVET Teacher Training Institution. Costs incurred will also include an exposure tour for the administrator and managerial staff of the proposed institution to familiarize

of 43

themselves with the needed infrastructure and its optimum use. It is proposed to train around 750 teachers over the project period in batches of 25 each. Every batch will undergo four modules of two monthseach and there will be a gap of two months before the next module. The training will be both on pedagogy and content. Particular emphasis will be on practical training and exposure to new technologies. Teachers will be invited to the Teacher Training Center from all over the country, and initially the Center will be run with the help of International experts. From every batch, 2-3 teachers will be identified who will then be trained as Master Trainers, and as the project progresses and the number of Master Trainers increases, dependence on external Faculty will be reduced. Thus it is expected that by the end of the project the Master Trainers will completely take over the institutional and academic programs for technical teacher training.A detailed exercise on this aspect and the contents of the modules is already under way through discussions with GIZ who in turn have finalized the scheme in consultation with teacher training institutions in Germany.

2. Component 4: Project Management, Monitoring and Evaluation, and Public Awareness - This component comprises of three sub-components as follow:

a. Sub-component 4.1 Project Management: These include staff costs, reimbursable and operating cost. ASDP currently supports a number of specialists particularly in Finance and Procurement and also in project administration. It is proposed that the contracts of these personnel will be continued into ASDP II particularly in view of the fact that their performance has recently been assessed by Bank procurement and FM teams and found to be satisfactory. Only a very few new positions are proposed to be added (including Gender and Safeguards specialists as per recommendations of the concerned teams) during the period of ASDP II.

b. Sub-component 4.2 Monitoring and Evaluation): As stated earlier, monitoring and evaluation is a weakness in the TVET system. This includes the monitoring of the labor market. While the training of Monitors and Inspectors of DMTVET has been considered elsewhere (under Component 1), the concern in this sub-component is for setting up an appropriate M&E system that can be used as a means of continuous learning also. Under ASDP, an MIS system has already been developed. This will be further strengthened and streamlined during the ASDP II. In addition, this component will pay costs of Third Party monitoring of various aspects of the project including, inter alia: (a) achievement of institutions on Business Plans; (b) Tracer studies on student placements; and (c) Teacher performance after training at the Teacher Training Institute, (d) assessing learning outcomes of students, etc. Finally, this sub-component includes the cost of Impact Evaluation studies for the project as a whole, once at mid-term, and once at the end of the project.

c. Sub-component 4.3 Public Awareness Campaign: Under this sub-component, a Public Awareness Campaign will be initiated with the specific objectives of (a) creating awareness among high school graduates about TVET as a career option and providing students information about the training that is being provided in various institutions, and, over time, more information on the quality of training provided, (b) creating awareness among private sector and industry about TVET efforts in Afghanistan and actions taken to raise standards so that there is a higher level of response as regards placement proposals, (c) creating

of 43

awareness among parents in general about TVET especially with regard to career options for girls.

3. Potential Adverse Social and Environmental Impacts: The ASDP project will finance minor civil works, such as modification or rehabilitation of existing TVET schools and or some new structures, which will take place within the available land belong to MoE. The proposed work is not anticipated to cause significant adverse impacts on the environment or community. The identified potential adverse impacts would be localized in spatial extent and short in duration, and would be manageable by implementing proper mitigation measures. . No land acquisition will be funded under the project, and in case of new constructions, these will be built on existing TVET facility land. Adverse social impacts of construction works may thus only arise in case of informal settlers or other uses of the government land in question.

4. Purpose of the Environmental and Social Management Framework (ESMF) The location and details of the planned physical works are not known at the time of project appraisal and therefore a framework approach has been adopted to address potential social and environmental issues and ensure consistent treatment of social and environmental issues during its implementation. The Environmental and Social Management Framework (ESMF) has been developed specifically for the proposed operations to avoid, reduce or mitigate adverse social or environmental impact. Consistent with existing national legislation and the World Bank Operational Policies on environmental and social safeguard, the objective of the Framework is to help ensure that activities under the project would: Protect human health; Prevent or compensate any loss of livelihood; Prevent environmental degradation as a result of either individual subprojects or their cumulative effects; Minimize impacts on cultural property; Enhance positive environmental and social outcomes, and Comply with the National and World Bank Safeguards policies

5. Safeguards Policies triggered The project is categorized as Environmental category B in accordance with World Bank operational policy

(OP) 4.01 (Environmental Assessment). OP/BP 4.01 is triggered for ASDP-II because of the possibility of

minor physical works. Activities under the proposed project is not anticipated to cause significant and

negative environmental & social impacts; however, the construction activities may cause limited, temporary

and localized negative impacts due to depletion or degradation of natural resources such as stone, earth,

water, etc. used for school construction.

The project will apply the Environmental and Social Management Framework (ESMF) developed for the

proposed operation. The ESMF provides guidance on the approach to be taken during implementation for

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the selection and design of physical subprojects/proposed investments and the planning of mitigation

measures, guidelines and codes of practice for the environmental mitigation measures to be incorporated in

the design, contracting and monitoring of sub-projects. Guidelines for consultation and disclosure

requirements are also included, to ensure due diligence and facilitate consistent treatment of environmental

and social issues by all participating development partners.

OP 4.12 is not triggered and no land acquisition will be funded under the project. In case of new

constructions, these will either be built on existing DMTVET/MOE facility land. Adverse social impacts of

construction works may thus only arise in case of informal settlers or other uses of the government land in

question.

OP 4.10 is not triggered

Moreover ASDPII addresses improvement in the

TVET systems at national level and benefits will potentially be available to anyone irrespective of

ethnicity/religion and gender. While OP 4.10 is also not triggered, issues of equity across different

ethnic/religious groups are important. Employment opportunities within the projects will be available on an

equal basis to all, on the basis of professional competence, irrespective of gender, or ethnic or religious

group. In all projects which require consultations with local communities or beneficiaries, consultations will

be conducted to elicit the views of both the male and the female population, separate consultations will be

conducted with women. The project will be further reinforcing its gender strategy during the first stage of

implementation.

6. Safeguard Screening and Mitigation Compliance with the safeguard provisions and the negative list will be ensured through an environmental, social and risk screening procedure (check lists) required for sub-project proposals, and by internal input, process, and output monitoring, independent external monitoring by consultants, and by Bank supervision missions. The ESMF is based upon the national Environmental Act, its EIA regulations and World Bank Operational

Policies (OP/BP 4.01) which provides general policies, guidelines, codes of practice and procedures to be

integrated into the implementation of the proposed operation for providing assistance, while at the same

time ensuring due diligence in managing potential environmental and social risks.

The ESMF sets out guidelines and procedures for the following: o Assessment of potential adverse E&S impacts commonly associated with the sub-projects

and guidelines for how to avoid, minimize or mitigate them;

o Establishment of clear procedures and methodologies for the E&S planning, review,

approval and implementation of sub-projects;

o Development of an initial Environmental and Social screening system to be used for

subprojects; and

o Specification of roles and responsibilities and the necessary reporting procedures for

managing and monitoring sub-project E&S concerns.

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The selection, design, contracting, monitoring and evaluation of subprojects will be consistent with the following guidelines, codes of practice and requirements:

A negative list of characteristics that would make a proposed subproject ineligible for support, as indicated in Annex 1;

Guidelines for livelihood and compensation for loss of assets, presented in Annex 2(annex 2(i) annex 2(ii) and 2(iii);

Relevant elements of the codes of practice for the mitigation of potential environmental and social impacts, presented in Annex 3;

The requirement that confirmation is received through the Regional Mine Action Center that areas to be accessed during reconstruction and rehabilitation activities have been demined, see Guidelines in Annex 4.

Environmental Guidelines for Contractors in Annex 5

Grievance Redress Mechanism in Annex 6

Environmental Health and Safety Guidelines in Annex 7

Consultation and Stakeholders information in Annex 8 The ESMF stipulates that contractors hired in the project should:

Minimize negative impacts on local communities and the environment during construction.

Ensure appropriate restoration of areas affected by construction.

Prevent any long term environmental degradation and deal adequately with environmental, social,

health and safety issues during rehabilitation works.

Contractors must declare themselves conversant of all relevant national environmental and social

legislation and Bank regulations- as well as of their environmental and social obligations as stipulated in the

ESMF. Further, the contractor shall ensure compliance with the World Bank/IFC’s General Environmental,

Health and Safety Guidelines as applicable to mitigate construction related impacts. The ASDP project in

consultation with engineering team through the designated Safeguards Officer will monitor the construction

work of the project.

7. Responsibilities for Safeguards/ESMF Implementation and Mitigation The overall responsibility of project implementation rests with the Ministry of Education while the ASDP unit

is in charge of the implementation of ESMF activities.

The designated Environmental Social Safeguard Officer for the ESMF implementation will be identified and

work closely with ASDP project as well as DMTVET. The ASDP’s designated officer will be responsible for

coordinating and monitoring the joint efforts of all relevant stakeholders during operations and make sure

that the work is in accordance with the provisions of the social and environmental management framework.

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The designated officer should be reporting on the gaps, constraints in the implementation of the ESMF to

the ASDP project accordingly.

Organogram

8. Monitoring of ESMF Implementation The Safeguard Officer, and in collaboration with engineering team, will be responsible for monitoring the

environment and social performance aspects supported by the ASDP project and report on indicators to be

integrated into the strengthening of the MIS system planned under ASDPII. The Safeguards Officer will

undertake random visits to monitor construction activities and will provide technical advice to site engineers

on social and environment issues if needed. He/She will also work to provide training on health and

hygienic for the students at TVET dormitories. The Safeguard Officer will collaborate closely with the World

Bank Safeguards team and will share quarterly progress report on safeguards issues in the Project. .

Furthermore, the functioning of Grievance Redress System will also be captured in the strengthened MIS

The cost of implementing and monitoring the ESMF is included in the overall budget of the ASDP project. It

includes, in particular, a full time Safeguards Specialist and Officer in the Engineering team and the

implementation of capacity building activities.

9. Budget for ESMF Implementation The Safeguards Specialist & Officer with relevant staff of engineering team of ASDP project and contractor(s) will undergo trainings in the application of the ESMF. During supervision of the project, the World Bank will assess the implementation of the Framework directly or through third party, and if required, will recommend additional strengthening.

DMTVET/MOE ASDP Project

Environmental & Social Safeguard

Specialist Engineering Team

Environmental & Social Safeguard

Officer

Gender

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Capacity building activities

Number Details Required budget

Training sessions to ASDP staff

7 Training sessions to Engineering staff on ESMF implementation (organized by

Safeguards Specialist/Officer)

TBD

Training sessions to contractors

TBD Training sessions on mitigation of environmental and social impacts and

contractor guideline

TBD

10. Public Complaints and Grievance Redress: ASDP will review and enhance the functioning of the existing Complaint Handling System (CHS) at TVET

schools and dormitories and establish a comprehensive Grievance Redress Mechanism (draft Grievance

Redress Mechanism in Annex 6). The strengthening of complaints handling will ensure multiple grievance

uptake channels and establishment of a grievance redress committee in each school, dormitory. During the

implementation of ASDPII, the TVET will maintain a complaint record database to enable complaint

tracking and review. There will also a complaint handling committee at each construction site to cover any

complaints/grievances arising already during construction process. Such a Grievance Redress system will

provide trainees, teachers, laborers and surrounding communities with a formal venue for raising their

grievances and concerns, as well as a mechanism for timely and adequate solution or mitigation. The draft

revised grievance handling procedures are included in Annex 6. The functioning of the Grievance Redress

System will be covered in the strengthened comprehensive MIS of ASDPII and will also be captured under

the planned participatory monitoring.

11. Consultation and Disclosure

This Environmental and Social Management Framework was developed for the project on the basis of an

overall Framework for World Bank-funded reconstruction operations which was prepared in consultation

with the principal NGOs and development partners participating in reconstruction activities in Afghanistan in

2002. The present version is based on the ESMF for the original ASDP, and was consulted with

institutional stakeholders (see Annex 8). In case of new constructions requiring land, Annex 2, Guidelines

for Land Acquisition, comprises specific requirements for public consultations and consultations with PAPS

in case of land issues.

Prior to appraisal of the ASDP, the ESMF will be disclosed by the ASDP/DMTVET in Dari and Pashto languages as well as English on the MOE website and in relevant places in the country as required by law for information and comments.

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ANNEXES ANNEX 1

Negative List of Subproject Attributes

Subprojects with any of the attributes listed below will be ineligible for support under the ASDPproject.

GENERAL CHARACTERISTICS

Involves the significant conversion or degradation of critical natural habitats. Including, but not limited to, any activity within:

Ab-i-Estada Waterfowl Sanctuary;

Ajar Valley (Proposed) Wildlife Reserve;

Dashte-Nawar Waterfowl Sanctuary;

Pamir-Buzurg (Proposed) Wildlife Sanctuary;

Bande Amir National Park;

KoleHashmat Khan (Proposed) Waterfowl Sanctuary.

Will significantly damage non-replicable cultural property, including but not limited to any activities that affect the following sites:

monuments of Herat (including the Friday Mosque, ceramictile workshop, Musallahcomplex, Fifth Minaret, Gawhar Shah mausoleum, mausoleum of Ali SherNavaii, and the Shah Zadehahmausoleumcomplex);

monuments of Bamiyan Valley (includingFuladi, Kakrak, Shar-i Ghulghular and Shahr-i Zuhak);

archaeological site of Ai Khanum;

site and monuments of Ghazni;

minaret of Jam;

mosque of HajiPiyada/Nu Gunbad, Balkh province;

stupa and monastry of Guldarra;

site and monuments of Lashkar-i Bazar, Bost;

archaeological site of SurkhKotal.

Requires involuntary acquisition of land, or any resettlement of people

Involves the use of unsustainably harvested timber or fuel wood.

Involves the use of hazardous substances.

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ANNEX 2

Guidelines for Land and Asset Acquisition, Entitlements and Compensation Objectives Land acquisition will be kept to a minimum and no person will be involuntarily displaced under subprojects financed by the ASDP project. Subproject proposals that will require demolishing houses or acquiring land should be carefully reviewed to minimize or avoid their impacts through alternative alignments. Proposals that require more than minor expansion along rights of way should be reviewed carefully. No land or asset acquisition may take place outside of these guidelines. A format for Land Acquisition Assessment is attached as Attachment (i). These guidelines provide principles and instructions to compensate affected persons to ensure that all such persons negatively affected, regardless of their land tenure status, will be assisted to improve, or at least to restore, their living standards, income earning or production capacity to pre-project levels. Eligibility PAPs are identified as persons whose livelihood, land, structures or other assets are directly or indirectly affected by the project. PAPs deemed eligible for compensation are:

a. those who have formal legal rights to land, water resources or structures/buildings, including recognized customary and traditional rights;

b. those who do not have such formal legal rights but have a claim to usufruct right rooted in

customary law;

c. those whose claim to land and water resources or building/structures do not fall within (1) and (2) above, are eligible to assistance to restore their livelihood.

Acquisition of Productive Assets Land acquisition may take place through the following methods:

a. Voluntary contributions. In accordance with traditional practices, individuals may elect to

voluntarily contribute land or assets and/or relocate temporarily or permanently from their land without compensation.

b. Contributions against compensation. A contributor/asset loser considered "affected" will be

eligible for compensation from the local community or alternatively from the Government. A PAP shall lodge his/her claim for compensation to the local community representatives/shura head and it shall be verified by the implementing agency. The claim shall be lodged within 2 weeks of completion of the consultations with the concerned community, and before project implementation begins.

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c. Sales transaction. An asset owner will sell the asset on the basis of prevailing market prices.

The proceedings for voluntary contribution, or contribution against compensation, should be documented. The documentation should specify that the land is free of any squatters, encroachers or other claims. A format is attached in Attachment (i), which includes a Schedule to be followed to assess any compensation claimed and the agreement reached. Compensation Principles The project implementing agencies shall ensure that any of the following means of compensation are provided in a timely manner to affected persons: (1) Project affected persons losing access to a portion of their land or other productive assets with the

remaining assets being economically viable are entitled to compensation at replacement cost for that portion of land or assets lost to them. Compensation for the lost assets will be according to following principles:

a. replacement land with an equally productive plot, cash or other equivalent productive assets; b. materials and assistance to fully replace solid structures that will be demolished; c. replacement of damaged or lost crops and trees, at market value; d. other acceptable in-kind compensation; e. in case of cash compensation, the delivery of compensation should be made in public, i.e. at the

Community Meeting.

(2) Project affected persons losing access to a portion of their land or other economic assets rendering the remainder economically non-viable, will have the options of compensation for the entire asset by provision of alternative land, cash or equivalent productive asset, according to the principles in (1) a-d above

(3) A copy of the Contribution of Asset Document or Compensation of Asset Requisition should be passed on to the Provincial/District Judge who will certify the transaction and keep a record hereof.

Consultation Process The implementing agencies will ensure that all occupants of land and owners of assets located in a proposed subproject area are consulted. There will be gender-separate community meetings for each affected mantaqa/gozar(urban infrastructure) or village (other projects) to inform the local population about their rights to compensation and options available in accordance with these Guidelines. The Minutes of the community meetings shall reflect the discussions held, agreements reached, and include details of the agreement, based on the format provided in Attachment (ii). The implementing agency shall provide a copy of the Minutes to affected persons and confirm in discussions with each of them their requests and preferences for compensation, agreements reached, and any eventual complaint. Copies will be recorded in the posted project documentation and be available for inspection during supervision.

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Subproject Approval In the event that a subproject involves acquisition against compensation, the implementing agency shall:

a. not approve the subproject unless a satisfactory compensation has been agreed between the affected person and the local community;

b. not allow works to start until the compensation has been delivered in a satisfactory manner to the affected persons;

c. if more than 200 persons are affected and require compensation, the subproject shall be deemed ineligible for support under the ASDP project.

Complaints and Grievances

All complaints should first be negotiated to reach an agreement at the local community/village level. If this falls, complaints and grievances about these Guidelines, implementation of the agreements recorded in the Community Meeting Minutes or any alleged irregularity in carrying out the project can also be addressed by the affected persons or their representative at the municipal or district level. If this also fails, the complaint may be submitted to the relevant implementing agency for a decision.

Verification The Community Meeting Minutes, including agreements of compensation and evidence of compensation having been made shall be provided to the Municipality/district, to the supervising engineers, who will maintain a record hereof, and to auditors and socio-economic monitors when they undertake reviews and post-project assessment. This process shall be specified in all relevant project documents, including details of the relevant authority for complaints at municipal/district or implementing agency level.

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ANNEX2(i):

Land Acquisition Assessment Data Sheet (To be used to record information on all land to be acquired)

1. Quantities of land/structures/other assets required: 2. Date to be acquired: 3. Sketch of project land plot, identifying:

Location and area of each

individual piece of

land/structure involved:

Category of land (private/ communal/ government

etc) and Owner(s)*

Current uses Users Multiple claimants/users

Yes/No

Method of acquisition**

(a)

(b)

(c)

* Provide documentary proof, where available. ** Donation/Acquisition against Compensation/Purchase. This should be determined following consultations with PAPs In case of Multiple customary claimants/users, specify for each individual piece of land involved:

Number of Customary claimants:

Number of Squatters:

Number of Encroacher:

Number of Owners:

Number of Tenants:

Others (specify): Number: 4. Transfer of title:

Ensure these lands/structures/other assets free of claims or encumbrances.

Written proof must be obtained (notarized or witnessed statements) of the voluntary donation, or acceptance of the prices paid, from those affected, together with proof of title being vested in the community, or guarantee of public access, by the title-holder.

5. Describe grievance mechanisms available:

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ANNEX2(ii)

Format to Document Contribution of Assets

The following agreement has been made on............................ day of...................………. between ...............................................resident of........................................... (The Owner) and ………………………….(the Recipient). 1. That the Owner holds the transferable right of ........................…………………jerib of land/structure/asset in.........………………………………………………………………… 2. That the Owner testifies that the land/structure is free of squatters or encroachers and not subject to other claims. 3. That the Owner hereby grants to the Recipient this asset for the construction and development of ................................for the benefit of the villagers and the public at large. (Either, in case of donation:) 4. That the Owner will not claim any compensation against the grant of this asset. (Or, in case of compensation:) 4. That the Owner will receive compensation against the grant of this asset as per the attached Schedule. 5. That the Recipient agrees to accept this grant of asset for the purposes mentioned. 6. That the Recipient shall construct and develop the……………………and take all possible precautions to avoid damage to adjacent land/structure/other assets. 7. That both the parties agree that the………………………so constructed/developed shall be public premises. 8. That the provisions of this agreement will come into force from the date of signing of this deed. ____________________________ _____________________________________ Signature of the Owner: Signature of the Recipient: Witnesses: 1.______________________________ 2.______________________________ (Signature, name and address)

______________________________________ (Attestation by District/Province Judge, Date)

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ANNEX2(iii)

Schedule of Compensation of Asset Requisition

Summary of Units to be Compensated Agreed Compensation affected unit/item a. Urban/agricultural land (jerib): _____________________ ___________________ b. Houses/structures to be demolished (units/jerib): _____________________ ___________________

c. Type of structure to be demolished (e.g. mud, brick, etc.) _____________________ Not Applicable. d. Trees or crops affected (units/jerib): _____________________ ___________________ e. Water sources affected: _____________________ ___________________ Signature of PAP signifying his/her agreement: Signatures of local community representatives, shura head: Include record of any complaints raised by affected persons: Map attached (showing affected areas and replacement areas):

_______________________________________ (Attestation by District/Province Judge, Date)

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ANNEX3

Codes of Practice for Prevention and Mitigation of Environmental Impacts

Potential Impacts Prevention and Mitigation Measures

Buildings

Rehabilitation and/or construction of TVET facilities.

Deforestation caused by:

unsustainable use of timber.

wood-firing of bricks.

Replace timber beams with concrete where structurally possible.

Ensure fired bricks are not wood-fired.

Where technically and economically feasible, substitute fired bricks with alternatives, such as sun-dried mud bricks, compressed earth bricks, or rammed earth construction.

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Injury and death from earthquake:

Injury and death from flood;

Injury and death from landslides or heavy erosion;

Injury and death from fire;

Apply low-cost aseismic structural designs. Seismically active or volcanic zones should be avoided if possible. If these sites must be used, then seismically resistant construction should be used in all construction activities, and early warning systems established.

Flood-vulnerable sites should be avoided. When such sites must be used, then provisions for raising ground level under structures, drainage and protective dikes are necessary. Such interventions may need to be removed during decommissioning. A local flood warning system should be established.

Appropriate drainage systems will be needed during the periods of heavy rain. Provisions for safe latrine use during the rainy season will be needed as part of the management plans. Landslide and erosion prone sites should be avoided. If not possible, natural vegetation should be maintained in the landslide-vulnerable slopes and throughout the site, the site should be terraced to limit runoff, and structures should not built on landslide-prone slopes. A local landslide warning system should be established.

Incorporate fire safety into management plan including means of warning and escape, internal fire spread, external fire spread, and access and facilities for the fire service.

Disease caused by inadequate provision of water and sanitation:

Ensure designs include adequate sanitary latrines and access to safe water.

A site should not be selected until a sustainable source of potable water is available.

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Injury and death from toxic materials on sites

Verify that there are no toxic materials present in the soil or ground water.

Verify that there are no environmentally hazardous sites (e.g. septic systems) are located where a building will be constructed.

Avoid sites with a risk or air or water pollution from industrial or commercial activities.

Sites should not be located within 50 meters of main roads. If such locations cannot be avoided, then site area nearest the road should be allocated to less frequently activities where possible and barriers should be placed along the road side of the site to reduce pollution and the chance of accident.

Water Supply for TVET facilities

Repair and rehabilitation of existing piped water schemes.

New or expanded piped water schemes to serve TVET facilities.

Installation or rehabilitation of tube wells or dug wells.

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Disease caused by poor water quality:

Contamination by seepage from latrines, municipal waste or agricultural areas.

High mineral concentrations.

Creation of stagnant pools of water.

Develop a drainage plan for the site which incorporates natural drainage and drainage infrastructure.

Priorities leak detection and repair of pipe networks.

Chemical and bacteriological testing of water quality from adjacent comparable sources prior to installation of new sources.

Redesign to prevent contamination if adjacent comparable sources are found to be contaminated.

Subsequent monitoring of installed or rehabilitated sources.

Appropriate location, apron and drainage around tube wells and dug wells to prevent formation of stagnant pools.

Provision of cover and hand-pump to prevent contamination of dug wells.

Where pit latrines are used they should be located more than 10m from any water source. The base should be sealed and separated by at least 2m of sand or loamy soil from the groundwater table.

Where night-soil latrines or septic tanks are built they should be sealed. Outflows should drain either to a soak-way located at least 10m from any water source or be connected to a working drain.

Depletion of water source:

Over-exploitation of aquifers.

Hazard of land subsidence.

Urban interventions and abstraction limits to be planned in the context of groundwater investigations.

Local water use planning (community and technical consultation).

Sanitation for TVETfacilities

Latrines.

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Contamination of water supplies:

Contamination of groundwater because of seepage.

Contamination of surface waters due to flooding or over-flowing.

Develop a waste water and solid waste management plan.

Where pit latrines are used they should be located more than 10m from any water source. The base should be sealed and separated vertically by not less than 2m of sand or loamy soil from the ground water table.

Where night soil latrines or septic tanks are built they should be sealed. Outflows should drain either to a soak away located at least 10m from any water source or be connected to a working drain.

Maintenance training to be delivered along with new latrines.

Disease caused by poor handling practices of night-soil.

Training and health education to be provided to night soil handlers where affected by interventions.

Protective clothing and appropriate containers for night-soil transportation to be provided.

Disease caused by inadequate excreta disposal or inappropriate use of latrines.

Night-soil should be handled using protective clothing to prevent any contamination of workers skin or clothes.

Where night-soil is collected for agricultural use it should be stored for a sufficient period to destroy pathogens through composting. At the minimum it should be stored in direct sunlight and turned regularly for a period of at least 6 weeks.

Septic tanks should not be constructed nor septic waste collected unless primary and secondary treatment and safe disposal is available.

Health and hygiene education to be provided for all users of latrines.

Awareness campaign to maintain sanitary conditions.

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ANNEX 4

Procedures for Land Mine Risk Management

Background 1. The following procedures are designed to respond to the risks caused by the presence of mines in Afghanistan, in the context of:

Community rehabilitation/construction works to be identified and implemented by the communities themselves (for small projects of up to $100,000 each);

Small and medium-size works to be identified by local authorities and implemented by local contractors (for projects up to $5m each);

Works to be implemented directly by Government departments/agencies, without use of contractors;

Large works to be implemented by contractors (for projects above $5m); 2. General comment applying to all following procedures: All risk assessment and clearance tasks shall be implemented in coordination with the Mine Action Center for Afghanistan (MACA). These procedures may need to be amended in the future depending on evolving circumstances. Procedure for Community-Managed Works

Applicability: This procedure applies to community rehabilitation / construction works to be identified and implemented by the communities themselves (for small projects of up to $100,000 each).

Overall approach: The communities should be responsible for making sure that the projects they propose are not in mine-contaminated areas, or have been cleared by MACA (or a mine action organization accredited by MACA).

Rationale: Communities are best placed to know about mined areas in their vicinity, and have a strong incentive to report them accurately as they will carry out the works themselves.

3. Communities are required to submit a reply to a questionnaire regarding the suspected presence of mines in the area where Bank-funded community-managed projects will be implemented. This questionnaire should be formally endorsed by the Mine Action Program for Afghanistan (MAPA). It will be a mandatory attachment to the project submission by the communities and should be signed by community representatives and the external project facilitator. External project facilitators will receive training from MAPA. Financing agreements with the communities should make clear that communities are solely liable in case of a mine-related accident.

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4. If the community certifies that there is no known mine contamination in the area, the ministry responsible for the selection of projects should check with MACA whether any different observation is reported on MACA’s data base.

If MACA’s information is the same, the project can go ahead for selection. The community takes the full responsibility for the assessment, and external organizations cannot be made liable in case of an accident.

If MACA’s information is different, the project should not go ahead for selection as long as MACA’s and community’s statements have not been reconciled.

5. If the community suspects mine contamination in the area.

If the community has included an assessment/clearance task in the project agreed to be implemented by MACA (or by a mine action organization accredited by MACA), the project can go ahead for selection.

If the community has not included an assessment / clearance task in the project, the project should not go ahead for selection as long as this has not been corrected.

Mine clearance tasks must be implemented by MACA or by a mine action organization accredited by MACA. Communities will be penalized (subsequent funding by World-Bank funded projects shall be reduced or cancelled) if they elect to clear mines on their own.

Procedure for Small and Medium-size Works Contracted Out

Applicability: This procedure applies to small- and medium-size works to be identified by local authorities and implemented by local contractors (for projects up to $5m each).

Overall approach: MACA (or a mine action organization accredited by MACA) should provide detailed information on the mine-related risks (either based on previously done and updated general survey or on a new general survey) before projects are considered for selection. Only project sites assessed to have a nil-to-low risk would be eligible for selection, unless they have been demined by MACA or by a mine action organization accredited by MACA.

Rationale:Neither local authorities nor local contractors have the capacity to assess the mine-related risks in a systematic way, while they may have incentives to underestimate them.

6. Prior to putting up a project for selection, a general survey should be carried out by MACA (or a mine action organization accredited by MACA) to assess mine-related risks in the area of the project (this should include checking information available in the MACA data base). 7. If MACA provides information suggesting a nil-to-low risk in the proposed project area, the project can go ahead for selection.

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8. The contract between the responsible ministry and the contractor will include a clause stating that in case of an accident, legal liability would be fully and solely borne by the contractor. 9. If MACA assesses a potentially high risk in the area (whether due to the presence of mines or uncertainty.

If the project includes an assessment/clearance task agreed to be implemented by MACA (or by a mine action organization accredited by MACA), it can go ahead for selection based on agreed funding modalities (clearance may be funded either under a contract with a Bank-funded project or under existing donor agreements with the mine action organization);

If the project does not included an assessment / clearance task, it should not go ahead for selection as long as this has not been corrected.

Procedure for Works to be implemented Directly by Government Departments/Agencies, Without the Use of Contractors

Applicability: This procedure applies to works to be implemented directly by Government departments/agencies, without use of contractors.

Overall approach: MACA (or a mine action organization accredited by MACA) should provide detailed information on the mine-related risks (either based on previously done and updated general survey or on a new general survey) before works or installation of goods/materials are carried out in any given area. Work would only be allowed to proceed in areas assessed to have a nil-to-low risk, unless they have been demined by a mine action organization accredited by MACA .

Rationale:Government departments and agencies responsible for providing services currently do not have the capacity to assess the mine-related risks in a systematic way, and currently follow a process of consulting with MACA prior to carrying out activities.

10. Prior to carrying out work, the Government department/agency will consult with MACA to assess mine-related risks in the area (this should include checking information available in the MACA data base). If not already done, a general survey should be carried out by MACA (or by a mine action organization accredited by MACA) to assess mine-related risks in the area. 11. If MACA provides detailed information on mine-related risks which suggest a nil-to-low risk in the proposed area, the work can proceed. The Government would be solely liable in case of a mine-related accident.

12. If information provided by MACA cannot support the assessment of a nil-to-low risk in the proposed area (whether due to the presence of mines or uncertainty), works should not go ahead before MACA (or a mine action organization accredited by MACA) carries out the necessary further assessment and/or clearance for risks to be downgraded to nil-to-low, based on agreed funding modalities (clearance may be funded either under a contract with a Bank-funded project or under existing donor agreements with the mine action organization).

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Procedure for Large Works Using Contractors

Applicability: This procedure applies to large works to be implemented by large contractors (projects above $5m).

Overall approach: The main contractor should be responsible for dealing with mine-related risks, in coordination with the UN Mine Action Center.

13. As part of the preparation of the bidding documents, a general survey should be carried out by MACA (or a mine action organization accredited by MACA) on all the areas where contractors may have to work (broadly defined). This survey should provide detailed information on mine-related risks in the various areas allowing for an un-ambiguous identification of areas that have a nil-to-low risk of mine/UXO contamination and areas where the risk is either higher or unknown. The survey should be financed out of thepreparation costs of the bidding documents.

14. All survey information should be communicated to the bidders (with sufficient legal caveats so that it does not entail any liability), as information for the planning of their activities (e.g., location of campsites, access roads to quarries). 15. Depending on the nature and location of the project and on the available risk assessment, two different options can be used. Option 1 – Mine clearance activities are part of the general contract

a. Based on the general survey results, a specific budget provision for mine action during construction is set aside as a separate provisional sum in the tender documents for the general contract.

b. As a separately identified item in their bid, the bidders include a provision for a further detailed mine assessment and clearance during construction.

c. On the instruction of the Supervision Engineer and drawing on the specific provisional sum for mine action in the contract, the contractor uses one of several nominated sub-contractors (or a mine action organization accredited by MACA) to be rapidly available on call, to carry out assessment prior to initiation of physical works in potentially contaminated areas, and to conduct clearance tasks as he finds may be needed. The Contractor may also hire an international specialist to assist him in preparing and supervising these tasks. The Contractor is free to chose which of the accredited sub-contractors to use, and he is fully responsible for the quality of the works and is solely liable in case of accident after an area has been demined.

To avoid an “over-use” of the budget provision, the Contractor is required to inform the Supervision Engineer in writing (with a clear justification of the works to be carried out) well in advance of mobilizing the mine-clearing team. The Supervision Engineer has the capacity to object to such works. Option 2 – Mine clearance activities are carried out under a separate contract

a. Specific, separately-awarded contracts are issued for further surveying and/or clearing of areas with a not-nil-to-low risk (under the supervision of the Engineer) by specialized contractors (or

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a mine action organization accredited by MACA). The definition of the areas to be further surveyed/cleared should be limited to those areas where any contractor would have to work, and should not include areas such as camp sites and quarries/material sites which are to be identified by the Contractor during and after bidding of the works. As a result of these further surveys and possibly clearance works, mine-related risk in the entire contract area is downgraded tonil-to-low.

b. The contract with the general Contractor specifies the extent of the portion of the construction site of which the Contractor is to be given possession from time to time, clearly indicating restrictions of access to areas where the mine risk is not nil-to-low. It also indicates the target dates at which these areas will be accessible. Following receipt of the notice to commence works from the Engineer, the Contractor can start work in all other areas.

c. The general Contractor is invited to include in its bid an amount for mine-security, to cover any

additional survey / clearance he may feel necessary to undertake the works.

In case of an accident, a Board of Inquiry is assembled by MACA to investigate on the causes of the accident and determine liabilities. Large penalties should be applied on the Contractor if the Board determines that the accident resulted from a breach of safety rules. All parties involved in this process are required to closely coordinate with MACA and to provide the Government, local communities, MACA, as well as any interested party the full available information on mine-related risks that may reasonably be required (e.g., maps of identified minefields, assessments for specific areas).

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ANNEX 5

Environmental and Social Guidelines for Contractors

The following guidelines should be added to the ESMF and included in the contractual agreements:

Installation of the work site on areas far enough from water points, houses and sensitive areas;

Sanitary equipment and installations;

Site regulation (what is allowed and not allowed on work sites);

Compliance with laws, rules and other permits in vigor;

Inform the client if land is found to be contaminated;

Hygiene and security on work sites;

Protect neighboring properties;

Preserve existing fauna and flora;

Ensure the permanence of the traffic and access of neighboring populations during the works to avoid hindrance to traffic;

Protect and provide health and safety measures to staff working on work sites;

Soil, surface and groundwater protection: avoid any wastewater discharge, oil spi1l and discharge of any type of pollutants on soils, in surface or ground waters, in sewers and drainage ditches;

Protect the environment against exhaust fuels and oils;

Protect the environment against dust and other solid residues;

Waste management: install containers to collect the wastes generated next to the areas of activity;

Degradation/demolition of private properties: inform and raise the awareness of the populations before any activity causing degradation of natural vegetation and resources. Compensate beneficiaries before any work;

Use a quarry of materials according to the mining code requirements;

Compensation planting in case of deforestation or tree felling;

No waste slash and burn on site;

Speed limitation of work site vehicles and cars;

Allow the access of Public and emergency services;

Organize the storage of materials;

Organize parking and displacements of machines;

Footbridges and access of neighbors;

Signaling of works;

Respect of cultural sites;

Safe Disposal of asbestos;

Consider impacts such as noise, dust, and safety concerns on the surrounding population and schedule construction activities accordingly;

Protect soil surfaces during construction and re-vegetate or physically stabilize eligible surfaces;

Ensure proper drainage;

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Prevent standing water in open construction pits, quarries or fill areas to avoid potential contamination of the water table and the development of a habitat for disease-carrying vectors and insects;

Select sustainable construction materials and construction method;

Control and clean the construction site daily;

During construction, control dust by using water or through other means;

Provide adequate waste disposal and sanitation services at the construction site;

Dispose of oil and solid waste materials appropriately;

Preserve natural habitats along streams, steep slopes, and ecologically sensitive areas;

Develop maintenance and reclamation plans and restore vegetation.

Ensure no blockage of access to households during construction and/or provide alternative access.

Camps should be located 500 m from habitations.

Ensure security and privacy of women and households in close proximity to the camps.

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ANNEX 6: DRAFT Grievance Redress Mechanism

Grievances are any complaints or suggestions about the way a project is being implemented and or any complaint relating to environmental & Social Safeguards issues. They may take the form of specific complaints for damages/injury, concerns about routine project activities, or complaint regarding adverse or negative impact. Identifying and responding to grievances supports the development of positive relationships between projects and affected groups/communities, and contractors. Objectives: The main objective of a Grievance Redress Mechanism (GRM) is to provide an efficient way to address concerns and grievances, mediate conflict and cut down on lengthy litigation, which often delays project civil work. The procedures for grievance handling will provide people who might have objections, grievances or concerns, a venue for raising their grievances and concerns, as well as a mechanism for timely and adequate solution or mitigation of these grievances and concerns. Submission of Grievances: At each school and dormitory, information will be displayed at public places regarding how and where to submit grievances (verbally as well as written complaints should be registered). Furthermore, a hot line to ASDP level will be established, and information of grievance submission and redressal will be included in the project website. All grievances will be recorded in a central database and complainants will receive a receipt and information about when to expect initial response (within 2 weeks of submission) from the local Grievance Redress Committee. If a grievance cannot be resolved at local level (school/dormitory), it will be referred to cent

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