AFRICAN DEVELOPMENT BANK

TECHNICAL ASSISTANCE FUND FOR MIDDLE INCOME COUNTRIES

ASSISTANCE TO THE REPUBLIC OF MAURITIUS

REVIEW OF OUTLINE PLANNING SCHEMES FOR MUNICIPAL COUNCIL AREAS AND TECHNICAL ASSISTANCE FOR SETUP OF LAND TRANSPORT AUTHORITY

REQUEST FOR APPROVAL MEMORANDUM

JUNE 2007

TABLE OF CONTENTS

1. INTRODUCTION ................................................................................................................................. 1

1.1 BACKGROUND ............................................................................................................................... 11.2 OBJECTIVES.................................................................................................................................. 21.3 JUSTIFICATION FOR THE USE OF MIC TRUST FUND RESOURCES...................................................... 3

2. DESCRIPTION OF THE SERVICES................................................................................................... 4

2.1 COMPONENT A - OUTLINE PLANNING SCHEMES ............................................................................... 42.2 COMPONENT B – SETUP OF LAND TRANSPORT AUTHORITY ............................................................. 5

3. COST ESTIMATES AND FINANCING PLAN .................................................................................... 5

3.1 COST ESTIMATES........................................................................................................................... 53.2 FINANCING PLAN ........................................................................................................................... 6

4. MODE OF PROCUREMENT OF SERVICES ..................................................................................... 6

4.1 COMPONENT A - OUTLINE PLANNING SCHEMES ............................................................................... 64.2 COMPONENT B - SETUP OF LAND TRANSPORT AUTHORITY .............................................................. 6

5. IMPLEMENTATION............................................................................................................................. 7

5.1 EXECUTING AGENCY...................................................................................................................... 75.2 IMPLEMENTATION SCHEDULE ......................................................................................................... 75.3 SUPERVISION AND MONITORING..................................................................................................... 7

6. FINANCING ARRANGEMENTS......................................................................................................... 8

6.1 DISBURSEMENT............................................................................................................................. 86.2 LETTER OF AGREEMENT................................................................................................................. 8

7. CONCLUSIONS AND RECOMMENDATIONS................................................................................... 8

7.1 CONCLUSIONS............................................................................................................................... 87.2 RECOMMENDATIONS...................................................................................................................... 8

ANNEXES1 – GOVERNMENT’S REQUEST

2 – TERMS OF REFERENCE

3 – MAPS

3 – SUMMARY OF 18 MEASURES

This Report was prepared by Mr. A. Barry, Civil Engineer, OINF2 (Ext. 2586), following a request by the Governmement of Mauritius. Any inquiries relating to this report may be referred to either the author or to Mr. J. Rwamabuga, Manager OINF2 (Ext. 2181) or Mr G. Mbesherubusa, Director, OINF (Ext. 2034).

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REPUBLIC OF MAURITIUS

REQUEST FOR APPROVAL OF A MIC GRANT OF UA 600 000 TO FINANCE CONSULTING SERVICES FOR THE REVIEW OF OUTLINE PLANNING

SCHEMES FOR MUNICIPAL AREAS AND FOR THE ESTABLISHMENT OF THE LAND TRANSPORT AUTHORITY

1. INTRODUCTION

1.1 BACKGROUND

1.1.1 Under current legislation (Town and Country Planning Act 1954), planning for all districts of the island of Mauritius is governed by Outline Schemes which make provisions for the proper planning of roads, buildings and other construction, amenities, public utilities, transport and communication etc. These outline schemes are local plans which serve principally as a tool for guiding development and for controlling development by the local authorities, the main instrument for the control of development being the permitting system.

1.1.2 The island is divided administratively into nine planning district authorities for whom there exists Outline Planning Schemes to manage development.

1.1.3 The Outline Planning Schemes are outdated and would need revision to be aligned on the proposals and policies contained in the National Development Strategy (NDS), approved by Government in 2003 and other socio-economic policies.

In 2004, a consultancy was launched to review the outline planning schemes of the four rural districts. This assignment was completed and schemes approved in 2006. The review of the outline schemes for the five urban districts/municipalities remains to be carried out. The need has become more pressing lately in regards to Government’s commitment to facilitate doing of business and promote entrepreneurship. Furthermore, most of the urban schemes were prepared in the eighties and cannot cope with present day requirements, hence the need to update the local plans in order to align them with current strategy.

1.1.4 On the other hand, the Island of Mauritius is also facing acute congestion problems mainly in the Port-Louis-Curepipe conurbation. The Government of Mauritius (GoM) invited the Bank to participate in a joint mission with the World Bank in October 2006 to help it address this problem and implement the transport sector and urban planning programme.

1.1.5 The mission was apprised of the conclusions of the work carried out by the Consultant recruited by the GoM on seeking to achieve consensus of stakeholders (civil society, businesses, etc.) on a package of measures to reduce the congestion problem in and around Port-Louis. The study was financed under an ADB MIC grant to GoM.

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1.1.6 The report of the Consultant drew on different studies carried out on the sector with regard to urban transport issues, to propose a program of action packaged as a set of 18 measures (summarized in annex 4) on which the Consultant was able to build consensus with several major stakeholders in the transport sector in Mauritius (Ministries, national entities, economic council, bus companies, labour unions, etc.). Two of the salient proposals included in the report are:

Formation of a Land Transport Authority (proposals 1 and 2) which would have authority over land transport issues including, regulation, planning, project implementation;

Integrated land-use/transport planning (proposal 12): this would promote the planning of activities to be accessible to public transport.

1.1.7 Due to inadequate staff resources at the level of the Planning Divisions in both the Ministry of Housing and Lands (MHL) and Ministry of Public Infrastructure Land Transport and Shipping (MPILTS), Consultants would be needed in order to undertake the tasks outlined above. Accordingly the Government of Mauritius is seeking resources to hire the services of Consultants (firms and individual) to undertake two assignments as follows:

Review of the Outline planning schemes of the Five urban municipalities of Mauritius namely i) the city of Port Louis ii) Beau Bassin/Rose Hill, iii) Quatre Bornes, iv) Vacoas-Phoenix, and v) Curepipe;

Assistance for the setting-up of the Land Transport Authority (LTA).

The government of Mauritius has requested the Bank’s assistance under the Middle Income Countries (MIC) Trust fund (see request in annex 1).

1.2 OBJECTIVES

1.2.1 The main objectives of the first component of the technical assistance, that is, the review of the outline planning schemes are as follows:

a) Provide revised local plans for each of the five urban municipalities in Mauritius;

b) Provide an updated planning framework for land use planning for the conurbation for the next ten years to meet key socio-economic objectives of Government;

c) Propose and plan business activity zones for implementation by development agencies;

d) Provide the urban authorities with guidelines for key land use activities not yet covered in the present set of planning Policy Guidance or needing update;

e) Propose inter-urban and intra-urban road improvements in the five townships and appropriate linkages to the transport nodes/stations in line with Government policy.

1.2.2 The main objectives of the second component of the technical assistance, that is, the assistance for the setup of the Land Transport Authority is to avail the Ministry of Public Infrastructure Land Transport and Shipping (MPILTS) with the services of an Individual Consultant to assist in the setup of the Land Transport Authority (LTA) involving:

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a) Review and recommendation on proposed legislation for setting up the LTA;

b) Preparation of the strategic framework outlining the vision, mission, aims and objectives of LTA and prepare attendant work program;

c) Make recommendations on the organizational structure of the LTA;

d) Make recommendations on capacity building, training requirements and development of professional capacity aimed at providing the LTA with the sufficient resources to fulfil its mandate.

1.3 JUSTIFICATION FOR THE USE OF MIC TRUST FUND RESOURCES

1.3.1 The major challenge facing Mauritius today is sustaining the economic growth momentum it has enjoyed over the past twenty five years. To address this challenge, Mauritius has approved a National Development Strategy (NDS) in 2003 centred on the development of higher value-added activities and process re-engineering aimed at enhancing efficiency and productivity. The strategy involves continued upgrading of production processes in traditional sectors to enhance efficiency and diversification into new production areas. On the services side, while tourism and financial services continue to provide sound opportunities for growth, Mauritius is also re-engineering itself to build a knowledge economy based on financial services and ICT.

1.3.2 Modernization of the economic infrastructure was recognized as key to meeting the strategic objectives outlined above. The National Development Strategy was prepared to achieve notably the following objectives:

a) Provide strategic guidance and context to government in the improvement and provision of new infrastructure to enable the planned development to be achieved;

b) Provide a basis for the revision of all local plans.

1.3.3 Also, a matter of concern is the acute urban traffic congestion due to rapid growth of private automobile, poorly organized public transit services, inadequate traffic management measures. Trips to work constrained by excessive delays constitutes a high price to the economy.

1.3.4 The activities considered under this grant are consistent with Bank Group medium-term strategy in the country as outlined in the 2004-2008 Country Strategy Paper the two pillars of which are

Promotion of private sector development;

Support for infrastructure development.

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The support for infrastructure development focuses namely on the development of an efficient transport infrastructure to address urban traffic congestion and associated costs. The objective of the Bank’s strategy in the transport sector is to provide support to the Government efforts at relieving traffic congestion which would result in reduced vehicle operating costs, travel time, and road maintenance costs. It is also in line with the transport sector policy of Mauritius developed in its Integrated National Transport Study (2001) which emphasizes the need for land use planning as would provided by the outline planning scheme.

1.3.5 The outcome of consultancies envisaged in this proposal has a potential for generating infrastructure projects that could be financed by the Bank. It should be pointed out that the Government of Mauritius has already held preliminary discussions with the Bank, the World Bank and AFD (Agence Française de Développement) on the possibility of financing the ambitious Urban Transport program initiated by the Government and aimed at providing sustainable solutions to the traffic congestion problem in the Port-Louis-Curepipe conurbation. It is also expected that this grant would enhance the project preparation and implementation capacity.

2. DESCRIPTION OF THE SERVICES

2.1 COMPONENT A - OUTLINE PLANNING SCHEMES

2.1.1 The main tasks to be undertaken under this component are as follows:

Review the existing urban planning schemes in the light of the NDS provisions, the current development situation in the urban areas and future planning requirements especially with regard to investment facilitation and higher economic growth targets;

Land use surveys wherever needed in the formulation of development strategies and proposals;

Review, collect information and data on development constraints and opportunities, land use commitments by various public agencies, approved major developments and applications for rezoning of land in the conurbation;

From NDS provisions, formulate specific provisions at the local level taking also into consideration the socio-economic objectives of Government;

Identify plan and design business zones for special development activities for implementation by development agencies to facilitate and fast track investment.

2.1.2 The deliverables for this component are as follows:

Inception report;

Monthly progress report for each of the five municipalities;

Workshops report to summarize the outcomes;

Interim draft local plans;

Draft final local plans;

Final local plans.

2.1.3 The detailed terms of reference for this assignment are provided in Annex 2.

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2.2 COMPONENT B – SETUP OF LAND TRANSPORT AUTHORITY

2.2.1 The main tasks to be undertaken under this component are as follows:

Review and make recommendations on the proposed legislation for setting up of the LTA;

Provide strategic orientation for the next decade. The plan will lay down the vision and mission of the LTA, the aims and objectives to be achieved;

Make recommendations on the organizational structure of the LTA with a definition of the role, functions and responsibilities of each department/unit. The Consultant should make recommendations on the profiles, duties, responsibilities as well as Key Performance Indicators (KPI’s) of all key personnel within the organization;

Make recommendations on capacity building and training requirements and development of professional capacity to enable LTA to perform efficiently;

Advise on the smooth transition from current setting to new organization within the framework of existing law.

2.2.2 The detailed terms of reference for this assignment are provided in annex 2.

3. COST ESTIMATES AND FINANCING PLAN

3.1 COST ESTIMATES

3.1.1 The total cost of the proposed technical assistance is estimated at approx. UA 733 000 as detailed in Table 3.1 below:

Table 3.1 - Summary of Cost Estimates

Components Amounts in Currency in MUR & USD

Amounts in UA

Foreign Exchange

(USD)

Local Currency

(MUR)

Total (USD)

Foreign Exchange

Local Currency

Total

A - Outline planning schemes

a.1 Consultancy fees 858,000 858,000 562,926 - 562,926

a.2 Accommodation & Perdiems 3,513,000 111,159 - 72,930 72,930

a.3 Transport 60,000 60,000 39,365 - 39,365

a.4 Miscellaneous (*)

8,000 1,250,000 47,553 5,249 25,950 31,199

Sub Total Ax 926,000 4,763,000 1,076,712 607,540 98,880 706,420

B - Establishment of the LTA

b.1 Consultancy fees 35,000 35,000 22,963 - 22,963

b.2 Accommodation & Perdiems - 90,000 2,848 - 1,868 1,868

b.3 Transport 2,000 2,000 1,312 - 1,312

Sub Total Bx 37,000 90,000 39,848 24,275 1,868 26,144

TOTALx 963,000 4,853,000 1,116,559 631,815 100,749 732,564

(*) covers printing, workshops, communications

(Exchange rates for May 2007: 1 UA = 48.1693 MUR; 1 UA = 1.52418 USD)

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3.2 FINANCING PLAN

3.2.1 The Bank would finance 81.1% of the total cost that is UA 594,129 while the government of Mauritius would provide a counterpart contribution of 18.9% representing UA 138,435 as detailed in Table 3.2.

Table 3.2 – Proposed financing plan

Source of Financing Amounts %

in USD in UA

ADB / MIC Grant 905,559 594,129 81.10%

Government 211,000 138,435 18.90%

TOTALx 1,116,559 732,564 100.00%

(Exchange rates for May 2007: 1 UA = 48.1693 MUR; 1 UA = 1.52418 USD)

4. MODE OF PROCUREMENT OF SERVICES

4.1 COMPONENT A - OUTLINE PLANNING SCHEMES

4.1.1 The procurement for this component entails Consulting services only. Procurement will be in accordance with Bank’s Rules of Procedure for the Use of Consultants.

4.1.2 Procurement will be through competitive bidding on the basis of shortlists to be established in compliance with Bank’s rules of procedure notably with respect to eligibility requirements and geographic representation. Given the estimated cost of the consultancy, the Government shall be required to publish an advertisement in the UNDB and national press to attract expressions of interest. Copies of the same will be sent to representatives of member countries in Mauritius.

4.1.3 The shortlist established on the basis of the expressions of interest received must be submitted for the Bank’s no-objection.

4.1.4 The selection criteria for the Consultant will be based on “Combined Technical Quality and Price” consideration.

4.2 COMPONENT B - SETUP OF LAND TRANSPORT AUTHORITY

4.2.1 The Government proposed to directly procure the assignment to the Consultant who carried out the study for review of the Transport Sector Problems and Strategies financed by a MIC Grant from the Bank. The proposal is acceptable as it complies with the Bank guidelines regarding direct procurement of consulting services as:

The planned services are a continuation of those already provided by the Consultant;

Procurement of the initial services was on the basis of a competitive bidding.

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5. IMPLEMENTATION

5.1 EXECUTING AGENCY

5.1.1 Component A - Outline planning schemes – The executing agency for this component of assignment will be the Ministry of Housing and Lands through its Department of Land Planning and Development. The Ministry shall appoint a coordinator for the assignment with an Urban planning/Management background whose qualifications and experience are acceptable to the Bank. The Ministry will be responsible for the procurement of the services.

5.1.2 Component B – Establishment of LTA – The executing agency for this component, as for the initial assignment, will be the Ministry of Finance and Economic Development. The Ministry shall appoint a coordinator for the assignment whose qualifications and experience are acceptable to the Bank.

5.2 IMPLEMENTATION SCHEDULE

5.1.1 Component A - Outline planning schemes

The assignment is to be implemented over a period of 24 (twenty four) months.The tentative implementation schedule is as follows:

Time (in months)

Approval of Grant M0

Procurement of consulting services M0 + 06m

Beginning of the assignment M0 + 07m

Draft interim local plans M0 + 15m

Draft final local plans M0 + 17m

Public deposit M0 + 19m

Approval by Ministers M0 + 20m

Final local plans M0 + 22m

Internal Audit Report M0 + 24m

5.1.2 Component B – Establishment of Land Transport Authority

The Consultant is expected to complete the assignment over a period of 6 to 8 weeks.

5.3 SUPERVISION AND MONITORING

5.3.1 Component A - Outline planning schemes - The Bank will monitor implementation through reviews of key outputs (Inception and interim reports, Draft & Final Documents, etc). Also, the executing agency shall be required to submit to the Bank a progress report every six months. Activities may also be followed-up during missions to Mauritius.

After completion of the assignment, the Government will submit to the Bank a separate audit opinion on the utilization of the Grant that may be carried out by internal auditors.

5.3.2 Component B – Establishment of LTA - After completion of the assignment, the Government shall submit to the Bank the key outputs of the consultancy and a completion report.

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6. FINANCING ARRANGEMENTS

6.1 DISBURSEMENT

6.1.1 The disbursement of the MIC grant will be through a Special Account to be opened by the Government for the purpose of receiving the proceeds of the grant. Other disbursement methods including Direct Payment may also be used as appropriate.

6.1.2 All disbursements will be subject to the Bank’s rules as set out in the Bank’s Disbursement Handbook, in particular the rules on suspension of disbursements.

6.1.3 The proof of the opening of the special account will constitute a condition for the first disbursement.

6.2 LETTER OF AGREEMENT

6.2.1 Upon approval of the request, a draft letter of agreement in line with the format presented in Annex 3 of the Guidelines for the Administration and Utilization of the technical Assistance Fund for MIC, duly cleared by GECL, will be submitted to GoM for signature by authorized representative of the Ministry of Finance and Economic Development.

7. CONCLUSIONS AND RECOMMENDATIONS

7.1 CONCLUSIONS

7.1.1 The proposed technical assistance for the outline planning scheme is key to advancing GoM’s agenda for modernization of its economic infrastructure in line with the objectives set out in the National Development Strategy and was prepared to achieve notably the following objectives.

7.1.2 This technical assistance for the set up of the Land Transport Authority on the other hand, will help the Government in its efforts to address the acute urban traffic congestion in the Port-Louis conurbation.

7.2 RECOMMENDATIONS

7.2.1 On the basis of the forgoing, it is recommended that a grant not exceeding UA600 000 be extended to the Government of Mauritius for the purpose of financing the technical assistance program described hereto.

7.2.2 The release of the Grant shall be subjected to the following conditions:

Evidence that a special account has been established in a Bank acceptable to ADB to receive the proceeds of the grant;

Appointment of the Coordinators for each component of the technical assistance with adequate background and whose qualifications and experience are acceptable to the Bank;

Firm commitment of the Government about the enactment of the Land Planning and Development bill and the setup of the Planning and Development Commission indicating the timeline.

ANNEX 1

GOVERNMENT’S REQUEST

Dear Rajesh,

Thank you for the message and revised documents submitted. We will proceed with our colleagues in the infrastructure department to review for Management consideration.

I wish to take this opportunity to inform all colleagues that I have with effect from March 1, 2007, been appointed Manager for Operations Policy. A new Lead Economist will shortly be appointed to take over the Mauritius portfolio. I am grateful for the close collaboration we have enjoyed over the past 8 months. I am certain we well have the opportunity to work together again.

Thank you. _______________________Andrew MwabaManager, ORPC.1African Development BankTunis, TunisiaTel. 216-71-10-25-49Fax. 216-71-33-33-64

From: Anandsing Acharuz [mailto:aacharuz@mail.gov.mu]Sent: Thursday, March 01, 2007 8:15 AM To: 'MWABA, ANDREW' Cc: 'Mansoor Ali '; MPILTS Ponnusamy; mdhoorundhur@mail.gov.mu; 'BLACK, FRANK'; 'BARRY, AHMADOU'; 'RWAMABUGA, JUSTE'; sappanah@mail.gov.mu; rsultoo@mail.gov.mu;rgoolamamode@mail.gov.mu; MPILTS SCE secretary; Aveenash Cunniah; stefan; OLANREWAJU, STEPHENSubject: RE: Request to fund additional Services

Dear Andrew,

Thank you very much to your e-mail dated 23rd January, 07.Following the response of the Technical Department of the Bank, we have taken the time necessary to consult and discuss all the relevant parties internally and have re-worked the TORs according to your suggestions. We are now kindly submitting the following TORs for consideration under the MIC Grant:

(i) Outline planning schemes for municipal council areas; and(ii) Establishment of Land Transport Authority

As suggested we would submit one request to the Bank under the MIC Grant but which hasthe following two components:

(i) Outline planning schemes for municipal council areas; and(ii) Establishment of Land Transport Authority

For the transport sector, we are indeed working with the World Bank on a Longer-termassignment (essentially a technical assistance scheme) to assist in overall project preparationto be funded under the PPF. In the meantime and in order to keep the momentum of work inthe transport sector, we would like to request for an extension of the services of the transportconsultant (Dr J. Richmond) for a potentially longer period of 6-8 weeks than we foresawsome time ago.

The details of the two assignments are as follows:

Study Estimated Duration Estimated Cost (US $)

Municipal Council Areas

12-15 months 900,000

LTA 6-8 weeks 35,000

As regards the Municipal Council Areas, we would request bids from firms having a wide range of expertise (environment, urban, energy etc). However, the base team of a bidding firm could be the ones we have mentioned in the TORs but this will not exclude any other skills that may be required to conduct the assignment. The base team can still be extended if necessary. The total cost for the Municipal Council Areas is estimated to be around US$ 1.1

million and Government would make a contribution of US$ 200,000 as per the guidelines of the Bank under MIC Facility.

We would appreciate receiving the Bank’s approval for the following projects to be funded under the MIC Grant Facility:

(i) extending the services of the Consultant for the LTA assignment for the 6-8 weeks period, and

(ii) Outline planning schemes for municipal council areas.

We hope to receive a favorable reply to move the process forward.

Regards

Rajesh Acharuz Sr. Economist

for Financial Secretary

-----Original Message----- From: MWABA, ANDREW [mailto:a.mwaba@afdb.org] Sent: Tuesday, January 23, 2007 2:20 PM To: aacharuz@mail.gov.mu Cc: Mansoor Ali ; mdhoorundhur@mail.gov.mu; BLACK, FRANK; BARRY, AHMADOU; RWAMABUGA, JUSTE Subject: RE: Request to fund additional Services

Dear Rajesh

I am responding, on behalf of Mr. Black, after review with the technical department, to the request for extension of consultancy services under the Transport Project to cover the establishment of the LTA. Please also recall that a request for an MIC Grant was addressed to the Bank to finance the Review of Outline Planning Schemes for Municipal council areas, which is currently under review for presentation to management for approval.

In order to accelerate the work on the LTA, we propose that the assignment be accommodated in the request under consideration for the Review of Outline Planning Schemes for Municipal council areas, because of its modest size (assignment of 4 to 6 weeks), as a component of the same operation. This also minimizes the number of proposals that we have to make to Management for consideration. The proposed MIC Operation will hence have two components as follows:

I. Establishment of the LTA II. Review of Outline Planning Schemes for Municipal council areas

However, before appraisal of the package can be finalized, the following clarifications and additional information are requested from the Government on the two components:

1. Consultancy Services for Establishment of LTA

1.1 On January 12, 2007, the Bank was requested to avail the services of Consultant Jonathan Richmond for a one to two-year period to assist in the setup of the LTA and overall project preparation. On 16 January, ToR’s were submitted to complete the request relating to the Consultancy services for the Land Transport Authority. It indicated the duration of assignment of the order of 4 to 6 weeks. Our understanding is that the requested operation concerns two sub-components as follows:

i) Short term assignment to assist in the establishment of the LTA; ii) Longer term assignment (essentially a technical assistance scheme) to assist

in overall project preparation.

1.2 Please be advised that while ADB agrees to accommodate the sub-component (i) in the MIC Grant proposal for the Review of Outline Planning Schemes, we suggest that the request for technical assistance - sub-component (ii) - be financed under the World Bank PPF facility, as it relates to project preparation activities under the auspices of LTA.

1.3 While we agree in general with the proposed scope of work for the LTA assignment, we believe that the aspect concerning the strategic plan should be downsized from the preparation of a full-fledged “strategic plan for the next decade” to the establishment of the strategic framework (strategic objectives and outline of strategic plan), given the relatively short length of the assignment. The comprehensive strategic plan would be the responsibility of LTA when it is established, and for which the proposed Technical Assistance could be used. On the other hand, regarding the legal aspects, we believe that the assistance of an institutional legal expert would be appropriate.

In addition please complete request as follows:

Terms of reference to indicate the deliverables of the study and firm-up duration of the assignment;

Please provide the budget for the assignment.

1.4 The Bank will have no objection extending the services of the Consultant for the LTA assignment for the 4-6 weeks period. The consultancy contract will be subject to the Bank’s no objection prior to signature.

2. TOR for the Review of Outline Planning Schemes:

2.1 We request that the proposal strengthen the terms of reference as follows:

i) Spell-out the deliverables of the study explicitly;

ii) Staffing of the project: for the sake of clarity for potential bidders, clearly indicate the specialties that are sought (professional title) and outline tasks to be assigned to each specialist. Our own view is that the following specialists may be needed:

Urban & Regional planner (as team leader); Transport planner; Water (waste/supply) planner; Energy planner (?); Environmental planner; Socio-economist.

2.2 For the purpose of our own appraisal please give the indicative number of man-month required for each specialist.

3. Way Forward and Procurement Related Issues:

3.1 In order to allow us to finalize the MIC Grant request, please forward the additionalinformation as requested for both components, namely:

i) Outline planning schemes for municipal council areas;

ii) Establishment of Land Transport Authority.

3.2 It should be noted that procurement activities must be in accordance with Bank’sgroup rules of procedure for the use of Consultants using standard Bank’s biddingdocuments. It was noted that proposed short lists do not comply with Bank’s criteriaregarding (i) geographic eligibility (consultants must be from member countries); and(ii) geographic representation (no more than two consultants from the same country).Should the grant be approved, the short lists of Consultants and RFP’s established in compliance with Bank’s standard bidding documents must be submitted to the Bank’sfor its non-objection.

We look forward to your early reaction to move the process forward.

Thank you.

_______________________Andrew MwabaLead EconomistRegional Department South-2African Development BankTunis, TunisiaTel. 216-71-10-25-49Fax. 216-71-33-33-64

From: Rajesh Acharuz [mailto:aacharuz@mail.gov.mu]Sent: Tuesday, January 16, 2007 7:22 AMTo: 'BLACK, FRANK'Cc: OLANREWAJU, STEPHEN; MWABA, ANDREW; 'Mansoor Ali '; mdhoorundhur@mail.gov.muSubject: Request to fund additional Services

Dear Mr Black,

As you are aware, the Bank funded the services a consultant, Transport Specialist, to help Government develop a coherent strategy for the transport sector in Mauritius. The consultant was recruited following a tender exercise and his serviceswere funded under the MIC Trust Fund Facility.

The report submitted by the consultant has been developed following a series of consultative meetings with all stakeholders in the country and contains a package of 18 measures. The package include demand management, institutional andinvestment measures over a period of three to ten years. Government has endorsedthe package of measures and is now in the process of implementing them.

A cornerstone in the proposed measures is the setting up of the Land TransportAuthority (LTA). The LTA is expected to become the key institutional mechanism forthe implementation of transport strategies and will have a critical role in defining a coordinated and realistic vision for the transport sector and ensuring the timely implementation of transport projects and addressing urban transport problems. There is a need for a functional organization structure, with clearly defined roles and responsibilities and appropriate coordination mechanisms. It is also imperative to

identify the requirements in terms of capacity building and professional competence. The setting up of the LTA will also entail a certain extent of organizational re-engineering/restructuring of existing institutions.

Government is now in the process of implementing the recommendations starting with the setting up of the LTA. In this regard, Government is envisaging the recruitment of a consultant that will help guide all through with project preparation and coordination.

We would appreciate if you could kindly let us know whether it would be possible to extend the services of the consultant and negotiate a new contract based new tasks (TORs) and consider the financing under MIC Trust Fund Facility in order to help us move forward in the implementation of the recommendations.

With kind regards,

Rajesh AcharuzSr. Economistfor Financial Secretary

ANNEX 2

TERMS OF REFERENCE

TERMS OF REFERENCE

COMPONENT A

REVIEW OF OUTLINE PLANNING SCHEMES FOR MUNICIPAL COUNCIL AREAS

PREPARATION OF LOCAL PLANS FOR URBAN MUNICIPALITIES

Under the current planning legislation (Town and Country Planning Act 1954), the whole island

of Mauritius is covered by Outline Schemes which make provisions for the proper planning of

roads, building and other structures, amenities, public utility services, transport and

communication etc. These outline schemes are Local plans which serve principally as a tool

for guiding development and for controlling development by the Local Authorities; the main

instrument for the control of development is the permitting system.

The island is divided administratively into nine planning authorities for whom there exist

Outline Planning Schemes to manage development.

The Outline Planning Schemes are all outdated and need urgent revision within the framework

of the proposals and policies contained in the National Development Strategy (NDS),

approved by Government in 2003 and other socio-economic policies.

Due to inadequate staff resources at the level of the Planning Division of the Ministry of

Housing and Lands to review the existing Outline Planning Schemes, Consultants have to be

called in to undertake the revision which needs to be carried out with speed and effectiveness.

In 2004, a consultancy was launched to review four district (rural) Outline Planning Schemes.

This assignment has been completed and schemes approved in 2006.

The review of the five urban municipalities’ outline schemes remains to be carried out and has

become more imperative given Government commitment to facilitate doing of business and

promote entrepreneurship. Furthermore most of the urban schemes were prepared in the

eighties and cannot cope with present day requirements. Hence, the five remaining Urban

Schemes will have to be the subject of another consultancy.

Mauritius needs updated development plans to ensure that the island continues to manage

effectively the rapid pace of development whilst meeting the overall objectives of the NDS.

Significant structural changes to the economy are already under way as the country moves

from a sugar and textile dependent economy to one where tourism, information and

communications technology, financial services, duty free shopping, and other tertiary activities

play an increasingly important role in a globalising economy.

The Government of Mauritius commissioned in the year 2002 the review of the 1994 National

Physical Development Plan to lay down the foundations of the New Strategy.

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The National Development Strategy (NDS) financed under the Environmental Investment

Programme II (EIP2) was completed and approved by Government in March 2003. The

Planning and Development Act 2004 enacted in Parliament in August 2004 has given legal

force to the NDS. The Business Facilitation Act proclaimed in October 2006 has amended

certain provisions of the PDA to provide for a new legal framework which would allow

businesses to start operations on the basis of self-adherence to comprehensive and clear

guidelines.

The NDS was prepared to achieve five main objectives as follows:

(1) To provide strategic guidance and context to Government in the improvement

and provision of new infrastructure to enable the planned development to be

achieved.

(2) To provide suitable development opportunities for both local and international

investors to achieve significant economic development that will secure higher

standards of living for Mauritians.

(3) To promote sustainable development that allows for the protection of the best

agricultural lands and of environmentally sensitive areas?

(4) To provide a basis for the revision of all local plans.

(5) To provide guidance on the need for strengthening the institutional/legal

framework for physical planning.

The new NDS has reviewed the land use strategy for Mauritius by addressing those

fundamental changes. It sets the vision and development strategy for the long term physical

development of Mauritius for the next 20 years. This broad vision requires detailing in the

form of planning policies and proposals for local areas.

The NDS Strategy for the conurbation made up of the five urban areas crossed by a transport

corridor from Curepipe to Port Louis (main road, motorway and proposed dedicated bus route

(Alternative Mode of Transport)) needs to be worked out at the local level. Initially, this study

was to be commissioned in the context of the Light Rail Transit Study which comprises a land

use planning component for the urban areas

Opportunities laid out in the NDS will be wasted if the appropriate planning framework for the

urban areas, integrating land use and transport, is not put into place very soon. The

infrastructural requirements such as transportation networks, water supply, and wastewater

disposal can only be optimised if the critical mass for more efficient public transport operation,

higher intensity activities, and population, leisure and community facilities are available.

The new business facilitation process already in place requires planning instruments which are

user-friendly, and which contain policies and proposals to encourage economic growth whilst

sustaining the environmental quality of the built and unbuilt landscape.

THE CONURBATION.

The Conurbation is made up of the five townships of:

- City of Port Louis

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- Beau-Bassin/Rose Hill

- Quatre Bornes

- Vacoas-Phoenix

- Curepipe

The urban conurbation also includes the suburbs of Port Louis (Baie du Tombeau, Le Hochet,

Terre Rouge and Pailles) found administratively in other planning areas and as well as

Highlands, Moka and St Pierre. which have very close links with Quatre Bornes and Vacoas-

Phoenix.

The conurbation stretches over 25 kilometres along a north-west and south-east axis, covering

164 square kilometers (10 % of the island) where around 550 000 people reside. It provides

workplaces for 54 % of the population, of which 120 000 are concentrated in greater Port

Louis.

Port Louis is not only the capital of the island but has the only port of the island through which

transits the bulk of the imports/exports of the island.

The Port Louis - Curepipe linear conurbation currently holds approximately half of the total

population of 2 million in Mauritius and this dominance is expected to continue in the future.

The recently published National Development Strategy expects that much of the expected

growth in population and employment will occur within this area. However the growth of the

conurbation coupled with increasing car ownership has resulted in increased traffic pressure to

the extent where this is threatening the viability of the central areas. This is especially the

case in Port Louis where congestion is particularly pronounced.

Solutions to the traffic congestion problems are being studied by Government with the help of

the World Bank The implementation of a dedicated bus route will require a review of the bus

network connections within the towns as well as tapping of complementary bus routes. The

aim is to spread the benefits of development through better connectivity and by the rehaul of

the transport infrastructure.

At a more general level, development should be encouraged at locations where it can be

served effectively by public transport and should be discouraged at locations where this is not

feasible.

The recently completed National Development Strategy has proposed the establishment of

“Urban Renaissance Zones” within the capital city and conurbation towns which would be

largely focused around the town centres. A number of outlying areas within the township

suffer from poor quality environment and are potential hot spots with acute social problems.

These areas also require upgrading and urban rehabilitation.

The Town and Country Planning Act (1954) , the Planning and Development Act 2004 are in

the process of being replaced by a new piece of legislation (The Land Planning and

Development Bill) to take into account the business environment. The Town and Country

Planning Board is also being replaced by a Planning and Development Commission whose

main duties will be to advise the Minister on all matters related to land use planning and

development. At the time the Consultancy for the review of Outline Planning Schemes (local

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Plans) is launched, the new legislative and administrative/executive setup will be borne in

mind and the assignment will be adapted accordingly as regards process and deliverables.

3. OBJECTIVES OF THE ASSIGNMENT

The objectives of the assignment are as follows: -

To produce revised local plans for each of the five urban municipalities in Mauritius.

To translate the vision, proposals and policies of the NDS to the local township levels

and make them economically dynamic and socially inclusive.

To provide an updated planning framework for the land use planning for the

conurbation for the next ten years to meet key socio-economic objectives of

Government.

To propose and plan business activity zones for implementation by development

agencies so that investors can plug in to start operation.

To provide strategies and proposals for urban renewal (urban renaissance) in town

centres and in the suburbs.

Provide the urban authorities with guidelines for key land use activities not yet

covered in the present set of Planning Policy Guidance or needing an update.

To propose inter-urban and intra-urban road improvements in the five townships and

appropriate linkages to the transport nodes/stations in line with government policy to

introduce a dedicated bus route.

4. SCOPE OF WORK

The revised planning schemes will be prepared within the provisions of the relevant Town

Planning Act and the land use strategy and policies of the National Development Strategy

approved by Government in March 2003 and the socio-economic objectives of Government.

The main tasks to be undertaken are:

Review the existing urban planning schemes in the light of the NDS provision, the

current development situation in the urban areas and future planning requirements

especially with regard to investment facilitation and higher economic growth targets.

Undertake land use surveys wherever needed in the formulation of development

strategies and proposals.

Review, collect information and data on development constraints and opportunities,

land use commitments by various public agencies, approved major developments and

applications for rezoning of land in the conurbation.

Include a statement, explanation and justification of policies and proposals so as to

forward economic social and environmental objectives for the future sustainable

development of the area.

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Detail the NDS provisions at the local level taking also into consideration the socio-

economic objectives of Government. especially in the following sectors but not

limited to:-

- Housing, industry, agriculture, employment, community facilities, shopping,

traffic and transport, utilities environment, public open space, sport and

recreation, urban renewal and conservation.

Identify , plan and design business zones for special development activities for

implementation by development agencies to facilitate and fast track investment.

Prepare urban/landscape architectural upgrading plans for strategic areas so as to

boost their development potential to support Government strategy of higher economic

growth.

Formulate proposals aimed at upgrading areas in need of rehabilitation on the

outskirts of the townships.

Identify roads which need improvement and propose new road linkages where

appropriate.

Formulate policies and proposals to make the city and towns of Mauritius more

pleasant and safer to live in.

Consult Ministries, local authorities, utility agencies and major stakeholders in the

area for broad policy issues.

Consult the private sector on their land use development and planning requirements.

Prepare planning policy guidance for the following: housing especially apartment

development, out of town shopping, bad neighbour development, heritage

conservation, , enforcing planning control and planning agreement

5. REPORTING AND TIME FRAME

The Consultants will report to the Permanent Secretary, Ministry of Housing and Lands and

will work closely with the Department of Land Planning and Development of the Ministry.

It is estimated that the urban local plans should be completed within a total period of 12

months. The twelve months will not be continuous but will be split since the plans can

only be finalised after public deposit and processing of representations. It is anticipated

that the whole assignment will require 39 man-months of professional staff time and 12 man-

months for support personnel.

The Consultants shall include a work programme in their technical proposal to show how the

tasks can be completed within the time frame envisaged.

Guidance to the Consultants will be provided by the Steering Committee to be set up at the

Ministry. The Consultant will undertake consultations with other ministries and agencies as

appropriate for broad policy issues. A liaison officer from the Planning Division will also work in

close contact with the team Leader.

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6. WORKSHOPS

The consultants shall:

Organise five local workshops (one for each local scheme) to obtain feedback on the

vision, proposals, policies and guidelines in the local plan when these are ready for

presentation and discussions. A national workshop will also be held for the overall

conurbation strategy and policies to obtain feedback following discussions.

Participants to the workshops will include public stakeholders, major public and private

stakeholders.

7. CORE PERSONNEL OF THE PROJECT

It is estimated that a core team of not less than 6 international Consultants one of whom

should be the Team Leader will be needed to carry the preparation of the five local plans. The

team leader shall be an Urban and Regional Planner and shall be based permanently in

Mauritius for the whole duration of the study.

Team Leader will be responsible for the formulation of policies common to all the five

local authorities and specific policies for special and particular situations. He will

supervise and coordinate the team’s work and day to day running of the consultancy,

prepare the various reports and liaise with the Client and other agencies. He should

be responsive to adhoc changes dictated by Government policy of the day. (12 man-

months)

The five other core members should have the following skills in each of the following:-

Local Development Framework and Development Control Formulation(Post-

Graduate in Urban Development Planning)

Will contribute to the formulation of local development control policies, zoning

delimitation, drafting of planning policy guidelines for different sectors of local

areas, and support the Team Leader. (8 man-months)

Transport/Traffic Planning ( Degree in Highway and Traffic Engineering)

Will work in close collaboration with highway authorities and translate the highway proposals

to the local setting, propose new roads, improvement to existing roads and accesses/evaluate

measures needed for the implementation and submit costing, acquisition proposals etc. (3

man-months)

Infrastructure Planning ( (Chartered Civil Engineer)

Will be responsible to coordinate the utilities requirements in the localities to be released for

development, review the utilities policies with the relevant agencies, propose infrastructure

requirements if higher intensity uses to be promoted. (3 man-months)

Urban Design/Preparation of Planning Policy Guidance(Post-Graduate Degree in

Urban Design/ Master Planning)

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Will be responsible for the preparation of planning policy guidance for town centres (Central

Business District) and its delimitation, high rise buildings and sectors, development of

proposals for residential zones (density formulation etc), contribute to the design of

appropriate graphics to support the local plans and will be responsible for the presentation of

all maps.(8 man-months)

Urban Regeneration, preparation of action plans for areas in need of

regeneration and economic growth. ( Degree in Urban Design /Architecture)

Will identify those rundown residential areas which can be improved in situ and make

proposals for their regeneration, will identify those areas in need of regeneration through

higher intensity uses and other more appropriate uses as required by the socio-economic

situation of the country.(3 man-months)

In addition, the team may include a number of specialist Advisors for inputs for short periods

on specific subjects.( Demography and Applied Statistics, Architect Planner, Environmental

Planning, Statutory Planner, Housing Planner, Economist)to assist the Team’ work. (2 man-

months)

Apart from the team leader who should have at least 15 years experience in urban planning

with expertise in the planning of conurbation, the other core team Consultants should have 10

years professional experience in their specific fields and preferably a first qualification in Town

Planning and should have experience in planning of towns with more than 75 000 people.

Work experience in emerging island states would be an advantage.

8. DELIVERABLES

The following deliverables are required:-

Inception Report

Within 2 weeks of the start date, the Consultant will provide the Steering Committee with an

inception report outlining any proposed revisions to the main tasks to be performed following

initial discussions with the relevant agencies.

Progress Report

Each month, a progress report will be submitted to the Steering Committee summarising the

achievements in the past month, and proposed activities for the coming month. Progress

reports for each of the five municipalities will be submitted simultaneously.

Workshop Report

After each workshop, the Consultant shall submit a workshop report to summarise the

outcomes.

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Interim Draft Local Plans

At the end of month 8, a draft local plan for each of the five Municipalities shall be submitted

for circulation to all relevant public agencies for comments. The draft local plan should be

consistent with the output expected both in terms of graphics, maps, policies and proposals

which should be in such form and content as to be comprehensible to the persons and

communities in the local planning area to which the plan will apply.. It should be prepared with

due regard to national economic development plans and programmes, the Planning Policy

Guidance and the National Development Strategy. The agencies will be given four weeks to

submit comments.

Draft Final Local Plans

Where appropriate, the Draft Final Local Plan will include suggestions and amendments

brought to the initial draft. At the end of month ten, Draft Final Local Plans for each of the five

urban Municipalities will be submitted. The local plans will be placed on public deposit for a

period being not less than 28 days so as to enable representations and comments to be made

on the plans.

Final Local Plans

After the public deposit period, the planning authority (Client) shall consider all representations

within 42 days of the closing date of written representations. The draft local plans together

with the reports on representations shall be submitted to the Minister for relevant approval

procedures within 28 days of the receipt of the draft final local plans. Following approval, the

Consultant will prepare and submit Final Local Plans for each of the five urban Municipalities

within 2 months of the approval of the plans by the Minister.

The report shall be accompanied by plans for each local plan at the following scales:

Strategy plan at scale 1: 25 000

Inset plans at scale 1: 5 000

Detailed plans at scale 1: 2 500 or larger

At the end of their assignment, the Consultants shall hand over to the Client all hardware and

software, plans, architectural designs etc. used or prepared during the assignment together

with sufficient supporting documentation to allow review and for follow-up action.

The Consultant shall submit 50 hard copies plus an electronic version of the Interim, Draft

Final and Final Local Plans of each of the local plans to the Client.

Executive Summary

The Final Local Plans will also include an Executive Summary.

Language

All reports must be in the English Language.

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9. ORGANISATION

The client will make available to the Consultants, office accommodation and one Confidential

Secretary. The Consultant will have to make provision for its own local transport and may

acquire a car for its assignment.

10. REFERENCE DOCUMENTS

The Client will make available to the Consultant the following main documents:-

The Planning and Development Act 2004

The National Development Strategy

The existing Planning Policy Guidance

The Integrated National Transport Strategy Study

Digital base mapping of the LRT route, including extent of the ex-railway land and other

government land ownership

The Town and Country Planning Act 1954

Interim Outline Planning Scheme for Port Louis

Outline Planning Scheme for Beau Bassin/Rose Hill

Outline Planning Scheme for Quatre Bornes

Outline Planning Scheme for Vacoas/Phoenix

Outline Planning Scheme for Curepipe

Interim Outline Planning Scheme for Annexed Areas of Beau Bassin/Rose Hill

Interim Outline Planning Scheme for Annexed Areas of Quatre Bornes

Tourism Master Plan

Sewerage Master Plan for Plaines Wilhems

9 February 2007 Ministry of Housing and Lands

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TERMS OF REFERENCE

COMPONENT B

ADVICE AND ASSISTANCE TO THE GOVERNMENT OF MAURITIUS IN THESETTING UP AND IMPLEMENTATION OF THE LAND TRANSPORT

AUTHORITY PROJECTS IN MAURITIUS

1. Background

In its programme for 2005- 2010, the Government has taken the firm commitment to adopt appropriate short, medium and long term policy measures to address the problemof traffic congestion. This year, Government enlisted the services of Dr JonathanRichmond, a visiting scholar from the Department of Urban Planning and Design of theHarvard University to advise on strategies for the transport sector.

After extensive consultations with all the stakeholders of the sector, Dr Richmondhas recommended eighteen measures, aimed at relieving traffic congestion. Thesemeasures include the setting up of a Land Transport Authority (LTA), which wouldprovide the necessary institutional mechanisms for integrated and coordinated policyformulation and implementation.

On 13 October 2006, the Government agreed to the setting up of a LTA, which willintegrate all aspects of land transport under one umbrella. It will have the mandate ofplanning, producing a master plan, executing approved projects, and managing transportresources effectively according to the direction of the government. The authority wouldbe responsible for integrating transport policy with the goals of other areas ofGovernment and in particular for considering the needs of land use planning andtransport integration. It will handle all transport functions under a coordinated leadershipby taking over these functions from existing institutions. Presently there are severalinstitutions dealing with these functions, resulting in lack of overall planning, duplicationand absence of coordination.

It will have the mandate of planning, executing and managing all land transportprojects, in line with Government policy directions, while ensuring consonance with other Government goals and objectives in areas such as land use, urban development and theenvironment.

The Authority will have as objectives to streamline current practice, to removeduplication and reduce bureaucracy, and to reduce the unit cost of operations, whileensuring the strengthening of capacity, especially in terms of transport and managementprofessional skills and competencies. The new organization must become more efficient,more focused and more capable of implementing its goals.

Establishing the LTA would require legislative action and establishment of theprocess of transfer of existing functions to the new organization, developing skilled professionals to push forward its mission and streamlining and reducing bureaucracy.

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Terms of Reference of the Consultant:

The Ministry of Public Infrastructure, Land Transport and Shipping (MPILTS) willrequire the services of a consultant with extensive experience in the setting up of similar institutions to:

(a) Assist the MPILTS with the necessary input from the Ministry during theconsulting firms’ assignment for the setting up of the LTA (duration of oneweek starting third week of April 2007);

(b) Advise and assist the MPILTS with the following key areas of activityduring the initial phases of implementation of the LTA (duration 2-8 weeks starting from the functional operation of the LTA):

i. Policy formulation;ii. Political liaison and coordination with funding sources;iii. Long-term strategic planning;iv. Project implementation - including the Curepipe - Port Louis

Busway;v. Other public transport and road projects and congestion pricing, if

adopted;vi. Processes of reform - including redesign of the existing bus

system and bus system regulation, and the same for the taxi industry;

vii. Reform of road management, including coordination with police and other responsible authorities;

viii. Short-term planning, including bus route changes, traffic management on existing systems, maintenance and rehabilitationprojects;

ix. Management of services provided directly by government; x. Regulatory functions;xi. Financial management and reporting - the LTA must have a

transparent and effective system of financial reporting common to all functions;

xii. Ethical oversight. The LTA must have built-in functions to ensureaccountability and ethical conduct by all involved;

xiii. Preparation of a timetable and implementation plan using a consensus process to gain agreement and cooperation of all parties involved;

xiv. Implementation of transfer of roles from existing agencies to thenew Land Transport Authority.

Time Frame

The consultant (individual) is expected to make himself available for the above tasks over a total period of 6 to 8 weeks starting at the time when the consulting firm assignedthe task of setting up the LTA is producing its first draft report and subsequently when the LTA becomes operational.

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CONSULTANT FOR LAND TRANSPORT AUTHORITY

Funding agency: African Development Bank (ADB) Procurement Method: MIC - grant

PROPOSED CONSULTANT

Dr. Jonathan Richmonde-mail: richmond@alum.mit.eduVisiting ProfessorLogistique, Transport et Tourisme Conservatoire National des Arts et Metiers5 rue du Vertbois 75141 Paris Cedex 03 France

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ANNEX 3

MAPS OF MAURITIUS

MAPS

ADMINISTRATIVE MAP

INFRASTRUCTURE

ANNEX 4

SUMMARY OF 18 MEASURES