after action rp tin str

7/30/2019 After Action Rp Tin Str

1/12

TTeexxaass DDiivviissiioonn oof f EEmmeer r ggeennccyy MMaannaaggeemmeenntt After Action Report & Improvement Plan

INSTRUCTIONS An After Action Report (AAR) is a consolidation of information gathered during the testing andevaluation of a communitys emergency operations plan through an exercise. The reportprovides feedback to participating entities and governing agencies in the achievement of theexercise objectives and overall capabilities of the community. Information gleaned from thisprocess, identifies and guides future improvement actions in the Improvement Plan (IP). Feelfree to include additional information in this AAR/IP as part of internal processes within your communitys emergency preparedness program. Any AAR/IP format in line with the DHS/FEMA

Homeland Security Exercise and Evaluation Program (HSEEP) guidelines may be submitted.PURPOSEThis form collects information to verify and ensure that jurisdictions are conducting emergencymanagement exercises consistent with Texas Division of Emergency Management (TDEM)established standards. Verification by the TDEM Exercise unit may be use to certify exercisecompliance with the Emergency Management Performance Grant.

General InformationEach jurisdiction must submit an AAR/IP to receive exercise credit. Provide jurisdictionspecific information, even if it is a multi-jurisdiction exercise.In some areas of the form, dropdown boxes and text boxes are provided. The gray textthroughout the form provides additional information regarding the data being requested inthat section. Click on the gray text to begin typing, the instructions will be replaced by thenew information

Section Specific Information

Each section of the AAR/IP will have amplifying information and instructions.Examples provided in these instructions are highlighted in blue text for both discussion-based and operations-based exercise activities.Refer to the list below to determine the required pages for each exercise type


2/12


COVER P AGE

PURPOSE : Provides quick reference to the jurisdiction and the Point of Contact for thisexercise.

InstructionsThe jurisdiction may choose to insert their community seal or program logo onto the cover page.Enter the jurisdictions title as it appears on the Emergency Operations Plan

Indicate if the jurisdiction is funded through EMPG.Provide the requested information for the jurisdictions Point of Contact for this exercise.The Cover Page must be submitted for all exercise activities.

Jurisdiction Requesting Exercise Credit Readyville TexasEMPG Funded No

Name of Person Submitting John DoePosition Assistant/Deputy EMC

Address 1234 Preparedness Blvd, ReadyvilleOffice Phone 632-555-1234

Office Fax 632-555-4321E-mail Address [email protected]


3/12


EXECUTIVE S UMMARY

PURPOSE : Provides a brief overview of the purpose for this exercise, overarching goals andresults. This section may be used independently to brief elected officials, department heads,agency executives, and directors of non-governmental, private, and volunteer organizations.Usually one page or less in length.

InstructionsClick on the gray or blue text to begin typing. The instructions and example will be replaced.The Executive Summary must be submitted for all exercise activities.

Overview:

Discussion Based ExampleThe City of Readyville and Homestead County collaborated to conduct an exercise thatevaluated several existing Mutual Aid Agreements. This provided an opportunity to discuss thenew radios within public works, public health, parks and recreation, and with the independent

school district. This exercise also incorporated several citizen organizations to allow evaluationof existing plans to meet their individual and organizational special needs. Private businessespartnered with the city and county to coordinate and provide new and additional services.

Operations Based ExampleThe City of Readyville and Homestead County collaborated to conduct an exercise thatevaluated several existing Mutual Aid Agreements. This provided an opportunity to observe,test and evaluate the new radio systems within public works, public health, parks andrecreation, and with the independent school district. This exercise also incorporated severalcitizen organizations to allow evaluation of existing plans to meet their individual andorganizational special needs. Private businesses partnered with the city and county tocoordinate and provide new and additional services.


4/12


Areas of Improvement:

Discussion Based Example: WorkshopThe new communications plan incorporates all emergency services agencies with each supportservice, but does not provide for support services organizations to communicate directlybetween each other. Temporarily, the Emergency Management office will begin compiling aphone and email list that will be made available to appropriate agency representatives withprimary and secondary points of contact that includes all emergency support agencies as well

as key contract vendors and community organizations. Long term solutions may includeadditional equipment purchases and procedures. Citizen organizations requested their internaland external communication needs be included in future improvements.

Operations Based ExampleEven though most actions taken were appropriate to the simulated incident, certain points wereidentified as needing specific corrective actions. The following areas will be carefully reviewedfor improvement to departmental or jurisdictional policies, plans or procedures.

Coordination of HazMat Awareness level training for personnel other than city and countyemployees.Consolidation of procedures for radio communication between multiple departmentsCoordination with the Information Technology department to provide server access to criticalcity and county agencies that respond to the EOCFacilitate a needs assessment of communications systems in place or needed to supportspecial and functional needs citizens


5/12


EXERCISE OVERVIEW :

PURPOSE : Provides basic exercise data.

InstructionsProvide the name of the exercise as it appears on exercise documentation. If this is a multi-

jurisdictional exercise, indicate the overarching exercise name and scenario.Exercise date(s), type, lead agency and location should be specific to the reporting

jurisdiction.Local Jurisdiction participation should include all participating agencies and organizationslisted in the jurisdictions Emergency Operations Plan and the number of participants fromthat agency or organization.Mutual-Aid Jurisdiction participation should include all local, state and federal exerciseparticipants. Indicate the jurisdiction, agency or organization, and the number of participantsfrom that agency or organizationThe Exercise Overview must be submitted for all exercise activities.

1. Exercise Name Talk the Talk 20112. Exercise Date(s) December 3-4, 2011

3. Exercise Type

4. Exercise Scenario HazMat - Facility4a Lead Agency Readyville OEM

5. Exercise Location(s) Readyville EOC and Readyville FD/PD Training Center

6. Organizations and Participants6a Local Jurisdiction

# of


6/12


EXERCISE S CENARIO

PURPOSE : Provides brief but specific information about the entire scenario such that a reader will understand how the scenario drives player action to accomplish the selected objectives.

InstructionsProvide a description of the narrative and scenario.Provide key or critical injects that were used to initiate response or recovery actions, or incorporate additional response or recovery partners and processesDo not include break-out session information, powerpoint slides or complete MSELUsually one page or less in lengthThe Exercise Scenario section is required for tabletops, games, drills, functional and full-scale exercises.

Discussion Based Example TabletopIt is the Friday before spring break and the Homestead County Independent School District inconjunction with the Homestead County Public Health department and the local state park are

hosting a Health and Fitness celebration at each campus. Just after lunch the students, most of the staff, and a significant number of parents have joined 10 to 12 presenters outside thebuilding to discuss and practice health living choices which includes a 2K marathon through thelocal neighborhood surrounding each campus.The City of Readyvilles wastewater treatment plant, located just inside the city limits and 1miles northwest of Memorial Elementary, has recently undergone several capital improvementsto include the chemical storage and dispensing systems. Today is the first of several tests toensure the systems are operational. At 12:32, an alarm sounds on the pressure gauge of apressurized chemical storage tank filled with methyl-ethyl-DoubleDeath. Technicians rush in,but within seconds, there is an explosion. At least 2 staff members are seriously injured. Thepressurized system cannot be turned off except at the pressure valve next to the tank requiringhazardous materials protective garments which Readyville must request via mutual aid.The temperature is 81 degrees and partly cloudy Winds are from the northwest at 2 3 mph


7/12


Operations Based Example Functional

It is the Friday before spring break and the Homestead County Independent School District inconjunction with the Homestead County Public Health department and the local state park arehosting a Health and Fitness celebration at each campus. Just after lunch the students, most of the staff, and a significant number of parents have joined 10 to 12 presenters outside thebuilding to discuss and practice health living choices, which includes a 2K marathon through thelocal neighborhood surrounding each campus.The City of Readyvi lles wastewater treatment plant, located just inside the city limits and 1miles northwest of Memorial Elementary, has recently undergone several capital improvements

to include the chemical storage and dispensing systems. Today is the first of several tests toensure the systems are operational. At 12:32, an alarm sounds on the pressure gauge of apressurized chemical storage tank filled with methyl-ethyl-DoubleDeath. Technicians rush in,but within seconds, there is an explosion. At least 2 staff members are seriously injured. Thepressurized system cannot be turned off except at the pressure valve next to the tank requiringhazardous materials protective garments.The temperature is 81 degrees and partly cloudy. Winds are from the northwest at 2-3 mph.

12:35 First arriving LE reports multiple injuries, requests 3 EMS, fire and hazmat response.12:38 Wife of responding firefighter arrives at Memorial Elementary and demands the campustake action to protect the children.12:52 911 receives a call from a local adult day care facility requesting assistance. Several of their clients are having difficulty breathing. Regular breathing treatments have not beeneffective. Others are showing increased confusion and irritability. They report that they cannotshelter-in-place due to a failure in their HVAC, and are requesting assistance in transporting 30clients including 5 in wheelchairs and motorized scooters.1:08 Hospital ED reports a walk-in victim is complaining of respiratory difficulty, skin irritation

and weakness. He reports having been at the shopping center 3 blocks from the treatmentplant.

Complete MSEL available if requested


8/12


EXERCISE OBJECTIVE ANALYSIS

PURPOSE : Identifies the Target Capabilities and objectives tested and evaluated during thisexercise activity. Includes a discussion and analysis of the information and observationscollected during the exercise evaluation. Provides information regarding improvementrecommendations.

InstructionsSelect a Target Capability from the dropdown box providedEnter a description of the objectives that tested and evaluated activities and tasks within thisTarget CapabilityProvide a brief review of the observations and discussions regarding the objectives withinthis Target CapabilityProvide a brief description of recommendations for improvement related to this TargetCapabilityThe Exercise Objective Analysis section must be submitted for all exercise activities.

Discussion Based Example: Workshop

Target Capability: Communications

Review technical specifications of various agency communications systems, confirm thetechnical ability of the mobile communications/command trailer to interface and integrate witheach system independently. Review and revise mobile communications/command trailer plans,policies and procedures to include the new agency systems.

Observations & Discussion:The technical specifications of all city and county agencies fall within the technical abilities of themobile communications/command trailer. Full technical data for private vendors and communityorganizations was not available but should interface within the system. Mobile communications/command trailer policies and procedures were drafted for further review by governing agencies.


9/12


Operations Based Example: DrillTarget Capability: On-Site Incident Management

To test and evaluate the ability of the ICP to develop, maintain, and communicate a situationalawareness of the incident, coordinate resources, and public safety measures.

Observations & Discussion:The ICP was intermittently successful at maintaining a situational awareness. Informationreceived at the ICP was often incomplete or contradictory between agencies. Emergencysupport vendors had difficulty maintaining radio contact with the mobile communications/

command trailer.

Recommendations:Tracking of assets between city/county agencies and support vendors is fragmented due tomessage management and radio interoperability. Additional training for staff in the mobilecommunications/command trailer may eliminate some interoperability issues. The EOC and ICPwould greatly benefit by having on-scene internet access for communication, allowing for digitalimages and video


10/12


CONCLUSIONS

PURPOSE : Provides a more in-depth overview of the exercise results, lessons learned, andrecommendations. Incorporates information regarding exercise design and evaluation, targetparticipants, exercise conduct, participant feedback, and lessons learned. May also includeinformation to guide future planning, equipping, training and exercises. Usually one page or lessin length.

InstructionsProvide a discussion of the overall exercise.The Conclusion section is required for tabletops, games, drills, functional and full-scaleexercises.

Discussion or Operations Based ExampleThe City of Readyville and Homestead County were able to support both communities with aneffective and efficient response. By bringing in a more diverse representation of the citizensand businesses of Readyville and Homestead County, new partnerships were developed toaddress unmet needs within and between the two communities. Additions and updates to the

communications plan and resource management processes will be incorporated into upcomingplanning meetings.

Participants in the exercise felt that it was a good learning opportunity and stated a greater support of the emergency management programs as a result. Local citizen organizations,private businesses and Homestead County ISD have expressed a desire to be included moreaggressively and more often in city and county emergency management planning, training andexercises.


11/12


ACRONYMS P AGE

PURPOSE : Provides a single location to define and describe acronyms and abbreviations usedin the AAR/IP. Usually one page or less in length.

InstructionsProvide the acronym or abbreviation and its definition or description.The Acronyms Page is optional for all exercise activities.

Acronym or Abbreviation Definition or TermBTMH Big Tex Memorial HospitalCOG Council of GovernmentEOP Emergency Operations PlanHCCC Homestead County Citizens Consortium HCISD Homestead County Independent School DistrictHCPHD Homestead County Public Health DepartmentHCSO Homestead County Sheriffs Office

MCCT Mobile Communications/Command Trailer

M-E-DD

Methyl-Ethyl-DoubleDeath a deadly chemical used in water purificationthat is heavier-than-air, but can easily be carried by a light breeze.Exposure to skin and mucosa causes irritation and burning. Inhalationcauses difficulty breathing. Ingestion can be fatal.

MSEL Master Scenario Events List or Master Sequence of Events ListOEM Office of Emergency ManagementRHER Readyville Heavy Equipment Rentals

RPD Readyville Police DepartmentRPRD Readyville Parks and Recreation DepartmentRVFD Readyville Volunteer Fire DepartmentRWTF1 Readyville Water Treatment Facility #1


12/12

TTeexxaass DDiivviissiioonn oof f EEmmeer r ggeennccyy MM aannaaggeemmeenntt After Action Report & Improvement Plan

12

CORRECTIVE ACTION /IMPROVEMENT P LAN

PURPOSE : To identify Action Items accepted by the agencies and organizations as a result of this exercise.

InstructionsObjective enter a brief identifier that will link this improvement activity to an exercise objective.Recommendation provide a brief description of the recommended improvementImprovement/Corrective Action provide a description of the anticipated actions necessary to implement the recommendationResponsible Party/Agency provide the agency or organization that has primary responsibility for coordinating and implementingthe improvementProjected Completion Date enter an estimated completion date

Objective Recommendation Improvement/ Corrective ActionResponsibleParty/Agency

ProjectedCompletion

DateCommunications RPD and RVFD radio

management teams to developSOGs and conduct drills

All emergency response and supportagencies cooperatively develop radiocommunication and interoperability SOGs

ReadyvillePolice Dept

14-Dec-12

On-Site IncidentManagement

Additional training for staff inthe MCCT may eliminate someinteroperability issues.

Coordinate with COG, HCSO, and RPD todevelop and present additional andadvanced training on the MCCT radiosand interoperability systems.

HCSO 1-Aug-13

Communications MCCT to be included inupcoming multi-agencyexercises

Incorporate MCCT deployment into multi-year training and exercise plan

RPD andHCSO

1-Oct-12

When complete, submit to TDEM Exercise Unit at [email protected].
mailto:[email protected]:[email protected]

after action rp tin str

Documents