agency for Innovationby Science and Technology

agency for Innovationby Science and Technology

BAEKELAND MANDATES

Veerle Cauwenberg

July 1st, 2013

Overview

• Purpose• General terms and conditions• Consortium• Budget and support• Processing of the application• Timing 2nd call 2013

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Purpose

• The Baekeland-programme offers researchers the opportunity to perform doctoral research and to obtain a PhD-degree in close cooperation with the business/industrial sector.

• Open for young researchers (recently graduated), but the programme also offers employees within companies the opportunity to obtain a PhD-degree without leaving the company

• The aim is to promote the mobility of researchers between the academic and the industrial world, as well as the international mobility

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General terms and conditions

• The research has a clear economic objective and will result – if successfull- in an added value for the company

• The research is oriented to acquiring a doctorate and meets the accepted criteria for doctoral research:

The project should fit within strategic basic research for a doctorate (PhD) = high-quality research that is innovative and provides the PhD student with ample intellectual challenges.

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Duration

• In principal 4 years, interim assessment after 24 months

• Part-time occupation is possible ( 0,5 FTE), as long as the PhD-thesis can be obtained part of the assessment

• In case of part-time occupation project duration extended total support = 4 full-time person years

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Consortium: partners

• Applicant = company with activities in Flanders Strategic orientation of the project Co-financing

• Flemish university Guidance/support towards a PhD-thesis and the assignment

of a PhD degree according to the accepted criteria for doctoral research

Other knowledge centres (also from abroad) in cooperation with a scientific promotor at a Flemish university

• Doctoral candidate employee of the university/knowledge centre or employee of

the company mobility: activities in the company and in the

university/knowledge centre Work out together the project proposal

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Applicant

• Company: Open to all companies with activities in the Flemish region On the condition of a legal entity The possibility of creating sufficient added value over time

by applying the project results is important and is an evaluation criterion

For companies not having an office in Flanders yet, but foresee enough valorisation in the near future, a proposal can exceptionally be accepted by IWT

Commitment for (minimum) 4 years Assignment of an industrial mentor Cooperation with SME´s is possible

Applicant: FAQs

• Non-profit associations: as long as an economic finality can be proved and activities will be developed on the free market part of the assessment

• Sector federations: cannot apply

• Self employer, freelancer: pay-roll need to be proved employee of the company

• Organizations with a public asignment: only for activities which are not paid by any government, and for which there is no monopoly

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Flemish University

• Scientific promotor responsible for the guidance/support towards a PhD-thesis

• Responsible for the scientific quality of the project (scientific challenges, approach)

• Publications• Assignment of a PhD-degree according to the accepted

criteria for doctoral research

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Doctoral candidate

All candidates who are admitted to doctoral research at a Flemish university

No additional constraints: the Baekeland programme is open for all nationalities and all knowledge and application fields

Employee of the university/knowledge centre or employee of the company (no ´scholarship´)

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Budget and IWT-funding

• Basis = payroll of the mandate holder (based on the real salary cost) + the other costs associated with this one employee

• Other costs = (fixed costs + operating costs + equipment costs) 160 keuro/project

- Overhead (max. 20.000 euro/year)- Operating costs (materials, licencies, travelling costs, …)- Depreciation of equipment (% occupation, depreciation period)

No fixed sum but a maximum (details)

• Support of 50%, > 60% S(M)E

2013: What is new?

Focus on two aspects:

• Enhance the cooperation with S(M)E’s- for SE’s: the funding rate is raised to 70%

- for all organisations: the project can get 10% extra support if there is a well-balanced collaboration between several independent companies of which none of the companies contributes more than 70% of the cost, and at least one partner is a SME.

• Stimulate the international mobility

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International mobility

• Incoming mobility• Aim = to involve the candidate from abroad in the set-up of the project

proposal and the preparation of the oral defence at IWT• The maximum duration of this internship is 3 months• Covering travel costs (max. 1.000 euro) and a fixed daily allowance of

66 euro/day• To be included in the budget of the project application

• Outgoing mobility• Travel grant for a long stay abroad• For at least 3 months (or several shorter stays equivalent to min. 3

months in the same research group)• Covering travel costs (max. 1.000 euro) and a fixed daily allowance of

66 euro/day• In agreement with all partners + attention to IPR-agreements with the

hosting research group• Applications can be made at any time; decision on the grant allocation

within 30 working days• No more than one long visit grant per mandate

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Start date

• Start date At the latest, 6 months after the decision by the Board

of Directors

• Retro-activity is possible: Earliest possible start date = 1st of the month

following the deadline Period before the decision of IWT’s Board: at the risk

of the company

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Follow-up

• The funding is paid in instalments every six months, in the form of advance payments

• Progress report every six months (for each payment)

• Final report

• Financial report at the end of the project: corresponding to the real costs and committed funding rate, last payment = accepted funding minus the instalments already paid

• Bonus: 1% of the total funding is retained and will be paid if the PhD-diploma is obtained within 1 year after the end of the project

• Changes within the scope of the innovation goal: OK 16

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Follow-up

• Interim assessment: (possibly) oral defence of the doctoral candidate, innovation goal can be adjusted as long as a PhD-degree can be obtained, and the economic finality remains clear

• Publications

• After the project: after 3 years Phd obtained? monitoring valorisation

• Reconsideration Development instead of research

AND PhD not obtained

agency for Innovationby Science and Technology

Processing the project application

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Eligibility

• All participants have to be known

• Principal agreement on IPR and use of results: can, exceptionally, be submitted later on, but at the latest 5 working days before the oral defence of the candidate mandate holder, otherwise the file will be closed

• Permission, assigned by the university, to start the PhD-work, can exceptionally be submitted later on, but at the latest 10 working days before the IWT Board of Directors has to decide (declaration by the scientific promotor)

• Candidate: max 2x, not simultaneously with an IWT-scholarship application

Assessment

• Oral defence before a panel of experts, only the candidate mandate holder is invited

• Experts: 50/50 academic/industry

• Confidentiality & experts to be avoided (max. 5 names and because of industrial competition)

• Application: English or Dutch: oral defence in the same language

• Introduction (1 min.)

• Interactive discussion (30 min.)

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Evaluation criteria

• Divided in four quadrants: Scientific quality vs utilisation quality candidate vs project

• Scores: excellent-good-moderate- weak (critical)

• Basis: explanatory document available at the website

• Panel with experts: score per criterion and per set (=quadrant), final appreciation by the IWT Board of Directors

• Always: GO/NO GO, the Board of Directors decides on the cut-off, in case of # > budget

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Evaluation criteria

I. Scientific quality

A. Candidate

1. Reasoning skills and critical-scientific mindset of the candidate

2. Scientific knowledge and insight into the project

B. Project

3. Scientific quality level and challenges 2. Quality of the research approach and feasibility

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Selection criteria

II. Utilisation quality

A. Candidate

1. Insight and vision on the strategic importance of the project for the valorisation objectives

2. Knowledge and insight in the valorization path

B. Project

1. Strategic importance2. Size and probability of the expected valorization (in case

of scientific success)

Doctoral programme in collaboration with industry: what

is different?

• Exposure to the private environment and acquire an

insight of non-academic organisations

• Facing “real life” research problems

• Joint supervision by professionals from industry

• Broaden employability perspectives

• Enable networking outside academic environment

• Access to additional industry training and meetings

Dr Lidia Borrell-Damian, European University Association

• IPR

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2nd call in 2013

Deadline for submission: September 9th, 2013 at 12.00 noon

• submit an electronic version to baekeland@iwt.be (or CD-rom)

• 2 separate files: • 1 file with the application form (parts 1 – 3)• 1 file with the signed declarations (appendices): budget, declaration

of cooperation, university admission for doctoral research, term sheet/cooperation agreement, (financial data of the company).

• The application will be checked for eligibility upon receipt (14 working days)

• Oral defence: November, 2013

• Decision: December 19th, 2013

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Contact persons

programme: Veerle Cauwenberg (vc@iwt.be)

Secretary: Herlinde Franco (hf@iwt.be)

Input : Life Sciences: Mia Callens, ICT-mechatronics: Carine Lucas, Materials-chemistry-process technology: Veerle Cauwenberg

Director: Maarten Sileghem

Questions: mail to baekeland@iwt.be

Koning Albert II-laan 35, b 16

B-1030 Brussels

Tel.: +32 (0)2 432 42 00

Fax.: +32 (0)2 432 43 99

E-mail: info@iwt.be

www.iwt.be

agency for Innovationby Science and Technology