agenda* 1. 2. 3. 4. · board of trustees mount prospect public library 10 s. emerson street, mount...

Board of Trustees Mount Prospect Public Library

10 S. Emerson Street, Mount Prospect, IL 60056

*All topics on the agenda are potential action items 12/19/2019 Regular Board Meeting Agenda of 2

Regular Board Meeting December 19, 2019 7:00 p.m.

Meeting Room B AGENDA*

1. Call to Order 2. Roll Call 3. Audience to Visitors

4. Consent Agenda

a. Approval of Minutes of Regular Board Meeting of November 21, 2019 b. Treasurer’s Report and Approval of November 2019 Bills c. Approval of Per Capita Grant Application d. Approve Resolution 2019/1 Acknowledging Payment to MPPL Under the Terms of

the Ground Lease by the Village of Mount Prospect e. Approve Resolution 2019/3 Adopting the Workplace Transparency Act f. Personnel Code Policy Updates

i. Section C – Equal Opportunity Employment ii. Section G – Victims’ Economic Security and Safety Act

iii. Section I – Disciplinary Matters iv. Section K – Smoke, Drug, and Alcohol-Free Workplace

5. Unfinished Business

a. Amend 2020 Operating Budget and Appropriation: Action

6. New Business a. Approve Resolution 2019/2 Declaring Trustee Vacancy: Action

7. Executive Director Report

a. Monthly Director’s Report b. Monthly Library Report c. Announcements, written communiques, articles

8. Trustee Reports

a. Library Committee Reports i. Advocacy – B. Gilligan

ii. Art – J. Hinaber iii. Building – S. Haas iv. Finance – B. Gilligan

v. Personnel – S. Haas vi. Strategic Plan – S. Haas

vii. Trustee – M. Duebner

b. Other Trustee reports/topic suggestions for future meetings

Board of Trustees Mount Prospect Public Library

10 S. Emerson Street, Mount Prospect, IL 60056

*All topics on the agenda are potential action items 12/19/2019 Regular Board Meeting Agenda of 2

9. Calendar items

a. Library Closed – December 24 and 25 b. Library Closes at 5 p.m. on December 31 c. Library Closed – January 1 d. Committee of the Whole Meeting – January 2 (recommend cancel) e. Regular Board Meeting – January 16 f. Friends Book Sale – January 18 and 19 g. Foundation Board Meeting – January 27 – Marie Bass h. Cookies and More with the Board – January – Terri Gens i. Shining Stars Gala – Saturday, February 1 j. Committee of the Whole Meeting – February 6 k. Regular Board Meeting – February 20 l. Foundation Board Meeting – February 24 – Michael Duebner m. Cookies and More with the Board – February – Sylvia Haas

10. Adjournment

Mount Prospect Public Library Board of Library Trustees

Mount Prospect Public Library Board Minutes Page 1 of 2

Regular Board Meeting December 19, 2019

Minutes 1. Call to Order

Notice of the time of the meeting and agenda having been posted on the library bulletin board and one other public place, forty-eight hours prior to the meeting as required by law, the meeting was called to order at 7:03 p.m. by Sylvia Haas, President.

2. Roll Call

Present: Marie Bass, Michael Duebner, Sylvia Fulk, Terri Gens, Brian Gilligan, Sylvia Haas Absent: None Staff Present: Karen Almeleh, Anne Belden, Su Reynders

Visitors: None

3. Audience to Visitors No visitors were present.

4. Consent Agenda

a. Approval of Minutes of Regular Board Meeting November 21, 2019 b. Treasurer’s Report and Approval of November 2019 Bills c. Approval of Per Capita Grant Application d. Approve Resolution 2019/1 Acknowledging Payment to MPPL Under the Terms of the

Ground Lease by the Village of Mount Prospect e. Approve Resolution 2019/3 Adopting the Workplace Transparency Act f. Personnel Code Policy Updates

i. Section C – Equal Opportunity Employment ii. Section G – Victims’ Economic Security and Safety Act

iii. Section I – Disciplinary Matters iv. Section K – Smoke, Drug, and Alcohol-Free Workplace

Motion was made by Trustee Duebner and seconded by Trustee Haas to approve the Consent Agenda as presented. Roll Call Vote: AYES: Bass, Duebner, Fulk, Gens, Gilligan, Haas. NAYS: None ABSTAIN: None ABSENT: None. Motion carried. Resolutions to be made part of the record.

5. Unfinished Business a. Amend 2020 Operating Budget and Appropriation Karen Almeleh reviewed the amended budget and appropriation budget and answered questions. Trustees had a lengthy discussion regarding the budget allocation, the current and future levies, the salary and benefits line, insurance line, planned capital projects, and outside consulting projects. Motion was made by Trustee Fulk and seconded by Trustee Duebner to approve the 2020 Operating Budget as amended, including merit increases of no more than 2% individually, and the Appropriation Budget as presented. Roll Call Vote: AYES: Bass, Duebner, Fulk, Gens, Gilligan, Haas. NAYS: None ABSTAIN: None ABSENT: None. Motion carried.

Mount Prospect Public Library Board of Library Trustees

Mount Prospect Public Library Board Minutes Page 2 of 2

Amended 2020 Operating Budget to be made part of the record.

6. New Business a. Approve Resolution 2019/2 Declaring Trustee Vacancy

President Haas informed the Board that she had received a letter of resignation from Trustee Jackie Hinaber dated December 4, 2019, citing personal reasons. The letter states that her resignation is effective immediately. Trustees agreed to discuss the process and timeline of appointing a new Trustee at the January 16, 2020 regular board meeting. Motion was made by Trustee Duebner and seconded by Trustee Gilligan to approve Resolution 2019/2 Declaring Trustee Vacancy. Roll Call Vote: AYES: Bass, Duebner, Fulk, Gens, Gilligan, Haas. NAYS: None ABSTAIN: None ABSENT: None. Voice vote carried. Resolution to be made part of the record.

7. Executive Director Report a. Trustees reviewed the monthly report and discussed the possibility of expanding South

Branch services. 8. Trustee Reports

No reports.

9. Calendar items a. Library Closed ‐ December 24 and 25 b. Library Closes at 5 p.m. on December 31 c. Library Closed – January 1 d. Committee of the Whole Meeting – January 2; meeting canceled e. Regular Board Meeting – January 16 f. Friends Book Sale – January 18 and 19 g. Foundation Board Meeting – January 27 – Marie Bass h. Cookies and More with the Board – January – Terri Gens i. Shining Stars Gala – Saturday, February 1 j. Committee of the Whole Meeting – February 6 k. Regular Board Meeting – February 20 l. Foundation Board Meeting – February 24 – Michael Duebner m. Cookies and More with the Board – February – Sylvia Haas

10. Adjournment

Regular meeting adjourned at 8:09 p.m. (signature pending)________________ Brian Gilligan, Secretary

Approved as submitted 01/16/20

LIBRARY GENERAL FUND

Salaries & Benefits (4100L - 4150L) 579,994.63$

Management Expense (4210L - 4290L) 14,382.82

Operating Expenses (4310L - 4390L) 17,084.47

Building Expense (4410L - 4460L) 29,262.58

Services and Resources (4610L - 4690L) 45,063.33

Friends & Foundation reimbursable expenses (9530L and 9540L) 2,263.16

VOMP reimbursable expenses (9560L) 442.70

Grant Expenses (9570L) -

Total November 2019 Library General Fund Expenses 688,493.69$

Additions for Library General Fund Cash Disbursements:

Payments to Friends & Foundation & MPHS for income items 77.91$

Operating Expense Reimbursements received 5,062.01

October 2019 Accrued Payroll & Benefits 129,165.00

October 2019 Credit Card Payable 13,914.28

October 2019 Accounts Payable 23,746.68

November 2019 Accounts Receivable 4.31

Disbursements for Foundation & Friends 242.00

Disbursements for Gift Fund and Building Fund 91.04

172,303.23

Deductions for Library General Fund Cash Disbursements:

November 2019 Accrued Payroll & Benefits 120,898.08$

November 2019 Credit Card Payable 14,125.18

November 2019 Accounts Payable 15,260.61

Miscellaneous (1.50)

Payment of Nayax invoices & merchant fees by income offset 135.39 Payment of Credit Card Merchant fees by income offset 83.87

(150,501.63)

Total Library General Fund cash disbursed 710,295.29$

CAPITAL PROJECTS RESERVE FUND

November 2019 Expenses (excludes negative amounts) -$

Plus: October 2019 Accounts Payable -

Less: November 2019 Accounts Payable -

Total Capital Projects Reserve Fund cash disbursed 0.00

DEBT SERVICE FUND

November 2019 Expenses 1,437,345.85$

Plus: October 2019 Interest Payable 61,729.15

Less: November 2019 Interest Payable -

Total Debt Service Fund cash disbursed 1,499,075.00

GIFT FUND

November 2019 Expenses 91.04$

Less: Payment of Credit Card Merchant fees by income offset -

Plus: October 2019 Accounts Payable 1,580.00

Less: November 2019 Accounts Payable (25.52)

Total Gift Fund cash disbursed 1,645.52

TOTAL CASH DISBURSEMENTS, November 2019 2,211,015.81$

MOUNT PROSPECT PUBLIC LIBRARY

SUMMARY OF CASH DISBURSEMENTS

November 30, 2019

11302019 Expenses by GL Account, 12/11/2019, 1:49 PM

mailto:-@sum(C28:C35)



Account ID Account Description Date Vendor Name Amount

4110L SALARIES 11/1/19 10/31/2019 accrued payroll reversal (75,922.00)$

4110L SALARIES 11/14/19 PAYROLL - PAYCOM 215,038.48

4110L SALARIES 11/28/19 PAYROLL - PAYCOM 209,937.37

4110L SALARIES 11/30/19 11/30/2019 accrued payroll 104,969.00

4120L IMRF 11/1/19 10/31/2019 accrued payroll reversal (21,585.00)

4120L IMRF 11/29/19 VILLAGE OF MT. PROSPECT - IMRF 47,590.47

4120L IMRF 11/30/19 11/30/2019 accrued payroll 7,898.00

4130L MC / FICA 11/1/19 10/31/2019 accrued payroll reversal (5,470.00)

4130L MC / FICA 11/14/19 PAYROLL - PAYCOM 15,499.03

4130L MC / FICA 11/28/19 PAYROLL - PAYCOM 15,982.47

4130L MC / FICA 11/30/19 11/30/2019 accrued payroll 7,991.00

4140L Insurance 11/27/19 GUARDIAN (0.09)

4140L Insurance 11/29/19 VILLAGE OF MT. PROSPECT 57,950.07

4140L Insurance 11/29/19 VILLAGE OF MT. PROSPECT 115.83

4240L Marketing 11/22/19 CATHY CUSHING 2,750.00

4240L Marketing 11/6/19 THE JOURNAL AND TOPICS 400.00

4240L Marketing 11/26/19 MC/AMERICAN BUTTON MACHINES 385.23

4240L Marketing 11/5/19 MC/WALMART 30.00

4240L Marketing 11/6/19 MC/WALMART 27.50

4240L Marketing 11/6/19 MC/CENTRAL CONTINENTAL BAKERY 147.24

4240L Marketing 11/6/19 MC/Jewel 12.99

4240L Marketing 11/15/19 MC/SOCIALPILOT TECHNOLOGIES 210.00

4260L Professional Dues 11/14/19 AMERICAN LIBRARY ASSOCIATION 2,683.00

4270L Board Development/Training 11/30/19 MARIE BASS 65.91

4280L Human Resources 11/1/19 CAREERBUILDER EMPLOYMENT SCREENING 154.00

4280L Human Resources 11/14/19 PAYROLL - PAYCOM 852.26

4280L Human Resources 11/28/19 PAYROLL - PAYCOM 849.34

4280L Human Resources 11/15/19 EMPLOYEE BENEFITS CORPORATION 359.25

4280L Human Resources 11/14/19 MC/ALA 278.00

4280L Human Resources 11/1/19 MC/JOY YEE SOUTH NOODLE RESTAURANT 18.31

4280L Human Resources 11/1/19 MC/CULVERS 9.32

4280L Human Resources 11/28/19 EXPENSE REIMBURSEMENTS TO EMPLOYEES 234.11

4280L Human Resources 11/11/19 MC/UNITED 204.30

4280L Human Resources 11/13/19 MC/PLA 305.00

4280L Human Resources 11/15/19 MC/AMERICAN AIRLINES 277.60


4280L Human Resources 11/20/19 MC/UNITED 321.60


4280L Human Resources 11/21/19 MC/CHEAPOAIR.COM 8.74

Mount Prospect Public Library

Library Fund Expenses by G/L Account #For the Period From Nov 1, 2019 to Nov 30, 2019

11302019 Expenses by GL Account, 12/11/2019, 1:49 PM Page: 1 of 11




4280L Human Resources 11/21/19 MC/AMERICAN AIRLINES 108.30

4280L Human Resources 11/21/19 MC/DELTA 117.00

4280L Human Resources 11/1/19 RAINBOW ANIMAL ASSISTED THERAPY 125.00

4280L Human Resources 11/1/19 McALISTER'S DELI 1,212.50

4280L Human Resources 11/1/19 McALISTER'S DELI 121.00

4280L Human Resources 11/1/19 McALISTER'S DELI 1,212.50

4280L Human Resources 11/1/19 McALISTER'S DELI (1,212.50)

4280L Human Resources 11/1/19 McALISTER'S DELI (121.00)

4280L Human Resources 11/1/19 MC/Jewel 19.99

4280L Human Resources 11/1/19 MC/WALMART 51.86

4280L Human Resources 11/1/19 McALISTER'S DELI (1,212.50)

4280L Human Resources 11/1/19 MC/MARIANO'S 72.96

4280L Human Resources 11/1/19 MC/DUNKIN DONUTS 62.94

4280L Human Resources 11/6/19 MC/PANERA BREAD 79.95

4280L Human Resources 11/18/19 COMPSYCH CORPORATION 300.00

4280L Human Resources 11/22/19 MC/MCALISTER'S DELI 1,112.50

4280L Human Resources 11/29/19 PETTY CASH 3.49

4280L Human Resources 11/1/19 MT. PROSPECT FIRE DEPARTMENT 700.00

4280L Human Resources 11/8/19 MC/SPOT HERO PARKING 20.00



4290L Other Operating 11/1/19 NAYAX LLC 11.46

4290L Other Operating 11/7/19 PROPAY 20.66








4290L Other Operating 11/30/19 HEARTLAND 103.09

4290L Other Operating 11/21/19 PURPLE ROSE FLORIST INC. 43.00

4290L Other Operating 11/14/19 DEX MEDIA 22.50

4310L Telecommunications 11/11/19 AT&T 718.35

4310L Telecommunications 11/13/19 AT&T 1,187.66

4310L Telecommunications 11/18/19 TECHNOLOGY MANAGEMENT REVOLVING FUND 570.60

4310L Telecommunications 11/19/19 AT&T - CABS DEPARTMENT 332.50

4310L Telecommunications 11/23/19 COMCAST CABLE 205.35

4310L Telecommunications 11/28/19 VERIZON WIRELESS 446.81

4310L Telecommunications 11/6/19 VILLAGE OF MT. PROSPECT 122.02

4310L Telecommunications 11/16/19 AT&T (0.02)

4310L Telecommunications 11/19/19 AT&T - CABS DEPARTMENT 221.04

4340L Office Supplies 11/1/19 WAREHOUSE DIRECT 486.48





4340L Office Supplies 11/13/19 STAPLES BUSINESS ADVANTAGE 54.62













4340L Office Supplies 11/15/19 DEMCO 45.91

4350L Library Supplies 11/1/19 Reclass of signage expense from Capital Reserve Fd 637.50

4350L Library Supplies 11/1/19 DESIGN GROUP SIGNAGE 750.00

4350L Library Supplies 11/13/19 STAPLES BUSINESS ADVANTAGE 14.52

4350L Library Supplies 11/1/19 UNIQUE MANAGEMENT SERVICES, INC. 170.05

4350L Library Supplies 11/13/19 STAPLES BUSINESS ADVANTAGE 72.30

4350L Library Supplies 11/14/19 WAREHOUSE DIRECT 60.29

4350L Library Supplies 11/15/19 WAREHOUSE DIRECT 24.96

4350L Library Supplies 11/19/19 ELM USA, INC. 455.95

4350L Library Supplies 11/19/19 ELM USA, INC. 49.84

4350L Library Supplies 11/5/19 ARAMARK 176.13




4350L Library Supplies 11/29/19 PETTY CASH 5.50

4360L Postage 11/11/19 EMPLOYEE REIMBURSEMENTS (0.55)

4360L Postage 11/20/19 MC/POSTMASTER 132.00

4360L Postage 11/16/19 UNITED PARCEL SERVICE 200.00

4380L Contract Services 11/1/19 MOTION PICTURE LICENSING CORPORATION 200.00

4380L Contract Services 11/1/19 SWANK MOVIE LICENSING USA 1,500.00

4380L Contract Services 11/1/19 MOTION PICTURE LICENSING CORPORATION 83.83

4380L Contract Services 11/1/19 SWANK MOVIE LICENSING USA 402.00

4380L Contract Services 11/6/19 VILLAGE OF MT. PROSPECT 6,147.15

4390L IT Services 11/5/19 MC/QUICKBASE 175.86

4390L IT Services 11/28/19 MC/BROWSERSTACK 1,068.04

4390L IT Services 11/1/19 INFORMA SOFTWARE (1,649.00)

4390L IT Services 11/1/19 Reclass of iPad apps to Programs (6.35)

4390L IT Services 11/14/19 BACKSTAGE LIBRARY WORKS 581.52





4410L Building Maintenance 11/4/19 D.E.S. PAINTING INC 550.00

4410L Building Maintenance 11/10/19 CANINE DETECTION & INSPECTION 2,200.00

4410L Building Maintenance 11/12/19 COMPLETE TEMPERATURE SYSTEMS, INC. 1,456.00

4410L Building Maintenance 11/13/19 PROSPECT ELECTRIC COMPANY 2,500.00

4410L Building Maintenance 11/14/19 BISHOP PLUMBING, INC. 955.55

4410L Building Maintenance 11/5/19 NERADT ACE HARDWARE 8.78





4410L Building Maintenance 11/15/19 W. W. GRAINGER, INC. 65.19


4410L Building Maintenance 11/12/19 TRU GREEN-CHEM LAWN 455.00

4410L Building Maintenance 11/30/19 AMERICAN LANDSCAPING INC. 425.00

4410L Building Maintenance 11/9/19 JOHNSON CONTROLS 285.00

4410L Building Maintenance 11/12/19 SOUND INCORPORATED 40.00

4410L Building Maintenance 11/4/19 FIGURATIVE ART STUDIO 420.00

4410L Building Maintenance 11/20/19 REPUBLIC SERVICES #551 386.25

4410L Building Maintenance 11/24/19 PLASTIC LETTER & SIGNS 387.00

4410L Building Maintenance 11/6/19 VILLAGE OF MT. PROSPECT 87.16

4420L Equipment Maintenance 11/5/19 NERADT ACE HARDWARE 59.70

4420L Equipment Maintenance 11/1/19 SHELL OIL COMPANY (3.97)

4420L Equipment Maintenance 11/12/19 NOVAK & PARKER, INC. 99.95

4420L Equipment Maintenance 11/18/19 KRUEGER INTERNATIONAL , INC. 192.85

4420L Equipment Maintenance 11/25/19 SHELL OIL COMPANY 37.40

4420L Equipment Maintenance 11/1/19 TODAY'S BUSINESS SOLUTIONS, INC. 132.72

4420L Equipment Maintenance 11/15/19 NAYAX LLC 79.50

4440L Janitorial 11/1/19 CRYSTAL MANAGEMENT & MAINTENANCE 2,613.33

4440L Janitorial 11/7/19 CINTAS #22 78.76

4440L Janitorial 11/21/19 CINTAS #22 78.76

4440L Janitorial 11/25/19 A.N.S., INC. 828.00

4440L Janitorial 11/7/19 WAREHOUSE DIRECT 582.22


4440L Janitorial 11/7/19 SUPERIOR INDUSTRIAL SUPPLY 194.98




4440L Janitorial 11/6/19 VILLAGE OF MT. PROSPECT 568.38

4450L Equipment 11/1/19 CDW GOVERNMENT, INC. 69.77

4450L Equipment 11/5/19 MC/AMAZON 2,299.99

4450L Equipment 11/11/19 MC/AMAZON 82.99

4450L Equipment 11/4/19 CDW GOVERNMENT, INC. 7,971.70

4450L Equipment 11/5/19 CDW GOVERNMENT, INC. 79.04












4460L Utilities 11/12/19 CONSTELLATION NEWENERGY- GAS DIV 1,127.99

4460L Utilities 11/15/19 VILLAGE OF MT. PROSPECT 697.10

4460L Utilities 11/6/19 VILLAGE OF MT. PROSPECT 106.18

4610L Adult Books 11/1/19 BAKER AND TAYLOR 65.66

4610L Adult Books 11/1/19 FAMILY ROOTS PUBLISHING COMPANY 50.72

4610L Adult Books 11/1/19 J.D. POWER 160.00

4610L Adult Books 11/1/19 J.D. POWER & ASSOC 90.00

4610L Adult Books 11/1/19 BLACK BOOK 418.50

4610L Adult Books 11/1/19 MERGENT, INC. 317.00

4610L Adult Books 11/1/19 GREY HOUSE PUBLISHING 208.33

4610L Adult Books 11/1/19 WORLD BOOK, INC. 999.00

4610L Adult Books 11/4/19 BAKER AND TAYLOR 1,004.89




4610L Adult Books 11/7/19 OMNIGRAPHICS 240.75

4610L Adult Books 11/7/19 BAKER AND TAYLOR (9.60)







4610L Adult Books 11/12/19 BOOKS & TREASURES INC. 21.78



4610L Adult Books 11/13/19 MC/AMERICAN CHAMBER OF COMMERCE 599.00



4610L Adult Books 11/14/19 KEVIN J. RICH 87.90

4610L Adult Books 11/15/19 STUDIES IN SHORT FICTION, INC. (16.50)






4610L Adult Books 11/21/19 BAKER AND TAYLOR 1,002.00






4610L Adult Books 11/21/19 D & Z HOUSE OF BOOKS 122.96

4610L Adult Books 11/22/19 SYNCHRONY/AMAZON 1,322.53

4610L Adult Books 11/22/19 SYNCHRONY/AMAZON (12.99)

4610L Adult Books 11/22/19 MC/INGRAM PUBLISHER SERVICES 72.08







4610L Adult Books 11/22/19 SYNCHRONY/AMAZON 8.77


4620L Adult AV 11/1/19 BAKER & TAYLOR INC. 10.18



4620L Adult AV 11/1/19 PENGUIN RANDOM HOUSE, LLC (52.50)

4620L Adult AV 11/4/19 MIDWEST TAPE 59.99


























4620L Adult AV 11/13/19 FINDAWAY WORLD, LLC 72.24

4620L Adult AV 11/13/19 FINDAWAY WORLD, LLC 71.24




























4620L Adult AV 11/22/19 SYNCHRONY/AMAZON 2,825.71

4620L Adult AV 11/22/19 SYNCHRONY/AMAZON (10.16)

















4620L Adult AV 11/27/19 THE TEACHING COMPANY 70.00











4620L Adult AV 11/22/19 SYNCHRONY/AMAZON 37.92

4630L Youth Print 11/1/19 BAKER AND TAYLOR 618.56







4630L Youth Print 11/8/19 MC/COMIX REVOLUTION 14.96









4630L Youth Print 11/21/19 BAKER AND TAYLOR 1,104.20


4630L Youth Print 11/22/19 SYNCHRONY/AMAZON 62.57










4630L Youth Print 11/22/19 SYNCHRONY/AMAZON 77.49


4640L Youth AV 11/1/19 FINDAWAY WORLD, LLC 242.20

4640L Youth AV 11/1/19 LAKESHORE LEARNING MATERIALS 26.98

4640L Youth AV 11/4/19 MIDWEST TAPE 51.70



4640L Youth AV 11/4/19 BAKER & TAYLOR INC. 21.30


4640L Youth AV 11/4/19 BAKER AND TAYLOR 24.75










4640L Youth AV 11/16/19 WESTON WOODS STUDIOS 179.85





4640L Youth AV 11/22/19 SYNCHRONY/AMAZON 1,148.69

4640L Youth AV 11/22/19 SYNCHRONY/AMAZON (6.23)




4640L Youth AV 11/26/19 FINDAWAY WORLD, LLC 620.36

4640L Youth AV 11/22/19 SYNCHRONY/AMAZON (10.03)

4640L Youth AV 11/22/19 SYNCHRONY/AMAZON 29.99

4650L Subscriptions 11/1/19 ILLINOIS MUNICIPAL LEAGUE 30.00

4650L Subscriptions 11/1/19 E L KURDYLA PUBLISHING LLC 124.00

4650L Subscriptions 11/12/19 MC/MONTROSE MARKET 9.90

4650L Subscriptions 11/21/19 SATURDAY EVENING POST 28.00

4650L Subscriptions 11/21/19 CHARITY WATCH 50.00

4650L Subscriptions 11/21/19 MC/ARRL 49.00

4650L Subscriptions 11/22/19 MC/FINANCIAL TIMES 406.00

4650L Subscriptions 11/22/19 MC/AMERICAN RECORD GUIDE 48.00

4650L Subscriptions 11/23/19 MC/MAKE 34.99

4650L Subscriptions 11/23/19 MC/WALL STREET JOURNAL 30.09

4660L Electronic Resources 11/1/19 WEST PAYMENT CENTER 1,930.84

4661L Digital Media 11/30/19 MIDWEST TAPE 2,604.84

4661L Digital Media 11/30/19 KANOPY, INC. 138.00

4661L Digital Media 11/4/19 RECORDED BOOKS (163.75)

4661L Digital Media 11/12/19 OVERDRIVE, INC. 55.00

4661L Digital Media 11/19/19 OVERDRIVE, INC. 65.00

4680L Processing 11/9/19 MESSAGE MOVERS 152.98

4680L Processing 11/13/19 KENT ADHESIVE PRODUCTS CO. 94.53

4680L Processing 11/1/19 BAKER AND TAYLOR 28.60



4680L Processing 11/11/19 ID LABEL, INC. 108.50

4680L Processing 11/12/19 DEMCO 485.73

4680L Processing 11/13/19 STAPLES BUSINESS ADVANTAGE 548.54








4680L Processing 11/15/19 WAREHOUSE DIRECT 24.96


4680L Processing 11/19/19 MC/STAMPXpress.com 97.94

4680L Processing 11/22/19 SYNCHRONY/AMAZON 8.99



4690L Programs 11/19/19 BAKER AND TAYLOR 79.76

4690L Programs 11/9/19 RALPH COVERT PERFORMANCE, LLC 750.00

4690L Programs 11/14/19 EXPENSE REIMBURSEMENTS TO EMPLOYEES 249.49

4690L Programs 11/15/19 RIVER TRAILS NATURE CENTER 50.00

4690L Programs 11/15/19 MC/KD MARKET 35.31

4690L Programs 11/22/19 SYNCHRONY/AMAZON 7.99


4690L Programs 11/29/19 PETTY CASH 60.10

4690L Programs 11/29/19 BAKER AND TAYLOR 21.81

4690L Programs 11/1/19 Reclass of iPad apps from IT Services 6.35

4690L Programs 11/30/19 TINA GARY 120.00

4690L Programs 11/30/19 PAUL SEILS 240.00

4690L Programs 11/15/19 MELISSA MAYBERRY 90.00

4690L Programs 11/15/19 JOHN MOSMAN 360.00


4690L Programs 11/1/19 MC/PARTY CITY 35.47

4690L Programs 11/4/19 MC/AMAZON 110.78

4690L Programs 11/17/19 MC/TARGET 64.93


4690L Programs 11/20/19 MC/TARGET 32.99

4690L Programs 11/21/19 MC/NINTENDO E-SHOP 18.19

4690L Programs 11/21/19 MC/NINTENDO E-SHOP 20.33

4690L Programs 11/21/19 MC/PLAYSTATION STORE 198.42




685,787.83$

9530L Foundation Sponsored Expense 11/4/19 BAKER AND TAYLOR 405.06

9530L Foundation Sponsored Expense 11/7/19 BAKER AND TAYLOR 2.97

9530L Foundation Sponsored Expense 11/22/19 NOEMI RAMOS 70.00

9540L Friends Sponsored Expense 11/28/19 EXPENSE REIMBURSEMENTS TO EMPLOYEES 81.75

9540L Friends Sponsored Expense 11/29/19 MC/CROWN TROPHY 113.81

9540L Friends Sponsored Expense 11/29/19 BAKER AND TAYLOR 303.50

9540L Friends Sponsored Expense 11/29/19 PETTY CASH 1.84

9540L Friends Sponsored Expense 11/5/19 MC/MUG'S PIZZA 281.55







9540L Friends Sponsored Expense 11/6/19 EMPLOYEE REIMBURSEMENTS (209.06)



9540L Friends Sponsored Expense 11/1/19 MC/WALMART 29.92

9540L Friends Sponsored Expense 11/5/19 MC/EMERSON'S ALE HOUSE 33.36


9540L Friends Sponsored Expense 11/21/19 MC/AMAZON 186.76

9540L Friends Sponsored Expense 11/29/19 MC/GAMES PLUS 27.50

9540L Friends Sponsored Expense 11/29/19 MC/COMIX REVOLUTION 25.00

9540L Friends Sponsored Expense 11/29/19 MC/MIAS CANTINA MEXICAN 50.00

9540L Friends Sponsored Expense 11/29/19 MC/LE PEEP 50.00

9540L Friends Sponsored Expense 11/8/19 MC/STARBUCKS 72.20

9540L Friends Sponsored Expense 11/20/19 MC/AMAZON 145.69

9540L Friends Sponsored Expense 11/15/19 MC/Jewel 43.94

9540L Friends Sponsored Expense 11/15/19 MC/ROSATI'S PIZZA 40.98

9540L Friends Sponsored Expense 11/1/19 INTERIOR TROPICAL GARDENS 120.00

9560L Village Hall Shared Expense 11/19/19 AT&T - CABS DEPARTMENT 221.67

9560L Village Hall Shared Expense 11/16/19 AT&T (0.01)

9560L Village Hall Shared Expense 11/19/19 AT&T - CABS DEPARTMENT 221.04

Total Library Fund Expenses for November, 2019 688,493.69$


Account ID Account Description Date Description Amount

7750B Bldg Fd: Other 11/30/19 Bank Service Charges refunded (2.00)$

7750B-011-003 Bldg Fd: Reconf 2nd Fl Workrm 11/30/19 Reclass of signage expense to the Library Fund (637.50)

Total Capital Project Reserve Fund Expenses for November, 2019 (639.50)$


Capital Project Expenses by G/L Acct #For the Period From November 1, 2019 to November 30, 2019



3701D Interest Expense 11/30/19 Interest Expense accrual ($148,150 x 1/12) for November 12,345.85$

3720D Principal payment 11/1/19 VILLAGE OF MT. PROSPECT - Transfer for 12/01/2019 debt payment 1,425,000.00

Total Debt Service Fund Expenses for November, 2019 1,437,345.85$

Debt Service Fund

Debt Service Fund Expenses by G/L AcctFor the Period From November 1, 2019 to November 30, 2019



8710G Books 11/22/19 SYNCHRONY/AMAZON - Garden Club purchase 25.52$

8790G Cultural Month Expense 11/14/19 Tea program 65.52

Total Gift Fund Expenses for November, 2019 91.04$


Gift Fund Expenses by G/L Account #For the Period From November 1, 2019 to November 30, 2019


Mount Prospect Public LibraryBoard of Trustees

RESOLUTION 2019/1

A RESOLUTION ACKNOWLEDGING PAYMENT TOMOUNT PROSPECT PUBLIC LIBRARY

UNDER THE TERMS OF THE GROUND LEASE BYTHE VILLAGE OF MOUNT PROSPECT

WHEREAS, on November 6, 2002, the Mount Prospect Public Library ("Library") and the Village of Mount

Prospect ("Village") entered into a Ground Lease Agreement ("Lease") providing, among other things, for

the Village to lease certain property ("Property") from the Library; and

WHEREAS, the Library has caused its attorney and staff to review the terms of the Lease and the current

status of the Property and its usage; and

WHEREAS, the attorney and staff have reported that both the Village and the Library are in substantialcompliance with all material terms of the Lease; and

WHEREAS, the Library Board of Trustees have determined that it is in the best interests of the Village andits residents to assure that there is continued compliance with the Lease.

NOW, THEREFORE BE IT RESOLVED BY THE LIBRARY BOARD OF TRUSTEES OF THE MOUNT PROSPECTPUBLIC LIBRARY, COOK COUNTY, ILLINOIS:

SECTION ONE:

SECTION TWO:

SECTION THREE:

AYES:

NAYS:

ABSENT:

That the parties are in substantial compliance with all material terms of the Lease.

That the Library Board of Trustees will receive before December 31, 2019 from

the Village of Mount Prospect the sum of $1.00 as is due per the terms of the

Lease and authorized per Village Resolution No. 41-19 passed December 3,2019.

That this Resolution shall be in full force and effect from and after its passage in

the manner provided by law.

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Passed and approved this 19th day of December 2019.

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Sylvia M. Haas

Library Board President

Resolution No. 2019/1

Ground Lease with Village of Mount Prospect Page 1 of 1


RESOLUTION 2019/3

A RESOLUTION ADOPTING THE WORKPLACE TRANSPARENCY ACT

WHEREAS, the Mount Prospect Public Library supports an environment that is free of all forms of

harassment, including sexual harassment, which are all illegal under the Illinois Human Rights Act (IHRA);

and

WHEREAS, the Mount Prospect Public Library will not tolerate harassment by anyone, including any

Library employee, vendor, patron, contractor, elected or appointed official; and

WHEREAS, the Library, or its designee, shall promptly investigate all complaints and make all reasonable

efforts to resolve the matter and will also take appropriate action to address a substantiated complaint

of harassment by a third party or non-employee; and

WHEREAS, any complaints by an elected or appointed official against another elected or appointed

official shall submit a complaint to the Mount Prospect Public Library Board President, or the Executive

Director, or the Director of Human Resources.

NOW, THEREFORE BE IT RESOLVED by the Library Trustees of the Mount Prospect Public Library, CookCounty, Illinois that the Library Trustees hereby adopts and endorses this resolution.

AYES:

NAYS:

ABSENT:


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Workplace Transparency Act Page 1 of 1

BudgetAcct. Description 20204110 Salaries 5,783,4404120 IMRF 549,7494130 MCFICA 442,4334140 Medical insurance 770,0004150 Unemployment 7,000

Payroll subtotal 7,552,622

4210 Audit 7,0004220 Legal 10,0004230 Printing 40,2004240 Marketing 71,7004250 Resources 5,4004260 Professional Dues 7,0004270 Board Development/Training 6,5004280 Human Resources 111,2004290 Other Operating 73,100

Management subtotal 332,100

4310 Telecommunications 51,0004320 Insurance 86,5004340 Office Supplies 16,3004350 Library Supplies 23,0004360 Postage 22,4004380 Contract Services 32,3004390 IT Services 65,700

Operating subtotal 297,200

4410 Building Maintenance 213,7004420 Equipment Maintenance 131,5004440 Janitorial 72,6004450 Equipment 133,6004460 Utilities 56,500

Building subtotal 607,900

4610 Adult Books 205,0004620 Adult AV 64,8004630 Youth Books 135,5004640 Youth AV 33,5004650 Subscriptions 18,4004660 Electronic Resources 179,8004661 Digital media 156,0004662 E-Learning 53,2004663 Library of Things 5,0004670 Microform 9004680 Processing Supplies 26,0004690 Programs 45,200

Services subtotal 923,300

GRAND TOTAL 9,713,122

MOUNT PROSPECT PUBLIC LIBRARY - 2020 AMENDED OPERATING BUDGET


RESOLUTION 2019/2

RESOLUTION DECLARING A VACANCY

WHEREAS, Jacqueline Hinaber was previously appointed as a Library Trustee for a term which expires in

April 2021; and

WHEREAS, Hinaber recently resigned; and

WHEREAS, following a resignation, a vacancy in the office of Library Trustee shall be declared by the

Library Board; and

WHEREAS, vacancies shall be filled by appointment of the Library Trustees until the next regular library

election.

NOW, THEREFORE BE IT RESOLVED by the Library Trustees of the Mount Prospect Public Library, CookCounty, Illinois that the Library Trustees hereby:

1. Declare a vacancy in the office of Library Trustee;

2. Intend to fill the vacancy by appointment until the next regular election in April 2021.

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NAYS:

ABSENT:


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Declaring a Vacancy Page 1 of 1

Mount Prospect Public Library November 2019 Monthly Library Highlights & Statistics Report

Monthly Library Report Page 1 of 7

Public Services Departments

Circulation 1) Circulation staff attended an Advanced Horizon Searching class, which offered helpful strategies and

best practices. It has helped them to streamline their searching, and to search more effectively when

looking for something specific. (Library will have a motivated, dedicated, and knowledgeable staff.)

2) Automatic Renewals continue to be a hit with patrons and has convinced a few patrons to sign up for

email notifications so they can keep better track of when their items are renewing. The impact on

overall circulation has also been notable, even in the short amount of time this service has been offered.

Community Engagement 1) To better meet the needs of children with special needs we are exploring a lending library of devices and

specialized equipment, weighted blankets for use during storytimes, and communication software are

several options being considered. (Library will expand special needs, cultural competencies, and

multicultural programming.)

2) We are working with High School District 214 to bring an intern here from Hersey High School who has

an interest in pursuing a career in the field of library science. She will likely start in January and be with

us for 30 hours over the course of 2-3 months. (Library will nurture partnerships, develop new

relationships, and build and encourage coalitions and joint ventures.)

Fiction/AV/Teen 1) We delivered a highly engaging booktalk presentation to the Mount Prospect Professional Women’s

Group. (Promote advisory services for all ages.)

2) Following a pilot in October we held an “After the Credits” movie discussion following the screening of

Rocketman. (Expand community engagement and participatory programming opportunities.)

3) Program Librarian Supervisor Jenny Massa and Teen Services Librarian Abby Weaver brought the adult

and teen perspective to an All-Ages Game Night celebrating International Games Week. (Explore the

“fast casual” model of programming to create and provide more drop-in or pop-up programs for all

ages.)

Research 1) We spent two hours helping a patron with a learning disability take an online food safety certification

course, required for her new job. Dale coached the patron through the review materials, then supported

her through the test taking process. As a result, she ended up passing the exam with a high score.

(Library will offer responsive services for residents to meet research, educational, leisure, technology,

and advisory needs.)

2) We scanned and uploaded 35 high resolution photographs to the Library History collection in Illinois

Digital Archives. These high-resolution images will replace images with much lower resolution. This is an

ongoing project - http://www.idaillinois.org/digital/collection/mountpro001.

3) We assisted a visually impaired patron fax some documents using our SimpleScan machine. The patron

noted that touchscreens are not convenient or useful to those who are visually impaired as there is

nothing to “feel” so it all must be done by sight. She said she can use older hardware because most have

physical buttons, but now that most things are touchscreen, she must ask for a lot of assistance. We

were able to confirm that some of the ADA resources available on the public PCs are also available on



the SimpleScan machine, but we would need to plug in a keyboard and mouse to access. We need to

further explore these options on the SimpleScan machine.

Registration 1) We taught one of our octogenarian patrons to use the MPPL app by working with him for a few minutes

at a time for three days. When he finally got the hang of things, he was so excited, and so were we.

(Library will promote life-long learning.)

South Branch 1) Many patrons participated in the Art Pixel project and about 900 squares were colored in. It was great

fun for our patrons and lasted almost five months. (Expand drop-in programming for children.)

Youth Services 1) Sixty-five teachers, parents, and children attended the sixth annual Best Children’s Books program. Each

attendee got a free book to take home. (This program furthers our mission to provide and sustain a

book culture through literary knowledge and interactive experiences.)

2) At a Frost school visit, a cafeteria worker was moved to tears when she saw the enthusiasm the 2nd

graders had for the science experiments. The worker remembered

when her own daughter came home one day from school in the 3rd

grade and was inspired to be a scientist when she grew up. The

woman told us that “you never know what will inspire a child or

when it will happen, but libraries make a difference in their lives!”

3) At the end of the Books and Bites Family Book Club, the children

left their stuffed animals to have a sleepover adventure at the

library. When the children returned the next day, they received a

photo booklet chronicling their stuffed animals’ adventures.

Back Office Departments

Building & Security 1) To keep up with technology advances, we worked with IT to install an 86” monitor in Meeting Room B

and another monitor in the director’s office for improved presentation ability. We are planning to install

additional monitors in the 2nd floor study rooms over the next few months. (Regularly assess patterns of

use by staff and public and be responsive to new needs and services requiring changes in physical

space.)

2) We completed our quarterly bed bug check, which we contract with a firm that uses dogs to sniff out

potentially infected areas. Once again, we received a clean bill of health. (Regularly assess the security

and safety of the facilities.)

Community Services 1) We purchased and installed SocialPilot, a marketing tool that helps with social media scheduling,

marketing, and analytics. This is a tremendous help in pushing out social media messaging on a timely

basis. (Expand electronic communication and social media targeted to specific interest groups.)



2) We put together adorable 7 Years Best Workplace swag including a can of 7-

UP, a thumbs up tape measure, and cookies for all employees. We also

promoted this achievement through social media and press releases.

3) We completed the Crisis Communication Plan, reviewed it with the Executive

Team, and are in the process of making it live for all staff.

Human Resources 1) Number of terminations: None. Number of new hires: 1, Security Officer

Substitute.

2) Open positions: Page Supervisor; Page; Circulation Assistant; Fiction/AV/Teen

Assistant.

3) Staff anniversaries: Erin Emerick – 15 years.

4) Pat on the Back Winner: Jimmy Stefanis, Circulation Services.

5) Employee of the Moment: Elaine Ball, Collection and Bibliographic Services; Rachel Leiner, South Branch;

Beatriz Olmedo-Virgen, South Branch.

Information Technology 1) Patrons are now able to opt-in to save their Library checkout history so they can view it in the app or

catalog My Account. (Library will offer responsive services for residents to meet research, educational,

leisure, technology, and advisory needs.)

2) We improved the public WiFi by increasing internet bandwidth, repositioning several wireless access

points, and consolidating the 2.4 GHz and 5 GHz signals to a single wireless SSID. (Library will offer

responsive services for residents to meet research, educational, leisure, technology, and advisory

needs.)

Learning 1) We held a Staff In-Service Day on November 1, which included active threat training, the science behind

the effects of extreme stress, how to act or react during an active threat situation, as well as active drills.

Additional sessions focused on de-escalation techniques, suggestions for dealing with difficult people,

and bystander intervention. We also included a Safety Scavenger Hunt that helped staff to remember

where the exits, safe rooms, and safety equipment are throughout the building. (Provide staff training

opportunities to include an annual In-service day dedicated to lockdown, emergency, and safety issues.)

Partnerships

Friends of the Mount Prospect Public Library 1) The Friends are planning their December book sale, scheduled for Saturday, December 14.

2) At the December 7 meeting, the Friends approved the Library’s 2020 request for financial support.

Mount Prospect Public Library Foundation 1) The Foundation is planning the Mini Golf event, scheduled to be held March 7, 2020. Solicitation letters

are being updated in preparation for support requests.

2) The end-of-year appeals letters were sent, and donations have been coming in.

3) The Library serves as a backup for financial support, and QuickBooks was installed on a library computer

that the Foundation can use when necessary.



845,688 890,792 873,558 875,998 881,782

-

200,000

400,000

600,000

800,000

1,000,000

2015 2016 2017 2018 2019

Total Circulation YTD

49,044 40,544

46,888

55,850

67,588

-

10,000

20,000

30,000

40,000

50,000

60,000

70,000

80,000

2015 2016 2017 2018 2019

eMedia Circulation YTD

100,000

200,000

300,000

400,000

500,000

600,000

700,000

2015 2016 2017 2018 2019Projected

Books & AV Circulation

Books AV



1,051

1,430 1,439 1,340

1,464

2015 2016 2017 2018 2019Projected

Number of Programs

23,695

36,834 38,144 41,005 40,044

2015 2016 2017 2018 2019Projected

Program Attendance

371,128 383,954 451,184 370,682 367,656

55,309 47,170 39,201

46,563 35,239

-

100,000

200,000

300,000

400,000

500,000

2015 2016 2017 2018 2019

Door Count YTD

Main South Branch



95 87

55

76

99

2015 2016 2017 2018 2019 Projected

Public Meeting Room Usage

2,576

8,736

11,245 11,442 11,924

2015 2016 2017 2018 2019 Projected

Study Room Usage

228,180 222,959

193,490

163,809

134,747

2015 2016 2017 2018 2019 Projected

Questions Answered



87,484 80,970

74,171 66,601 64,636

2015 2016 2017 2018 2019Projected

Public Computer Usage (hours)

21,263 23,227

25,992

-

5,000

10,000

15,000

20,000

25,000

30,000

2017 2018 2019

Wireless Access - Data Usage YTD

Active in 201984%

Not Active in 201916%

Not Expired Resident Card Activity

Total non-expired cards

24,934

agenda* 1. 2. 3. 4. · board of trustees mount prospect public library 10 s. emerson street, mount...

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