agenda 2 october 18, 2017 5 staff report - 2017 stbg...

Table of Contents

Agenda 2Minutes

October 18, 2017 5Payroll

Payroll/Overtime Report 8Warrants

Accounts Payable 11Approval of Submission of Recommended Funding Applicationsfor Federal Surface Transportation Block Grant Program

Staff Report - 2017 STBG Applications 22Budget Amendment to Purchase Nine Ford Explorers

Staff Report - Budget Amendment Vehicle Purchase 27

1

AGENDA KERMAN CITY COUNCIL

REGULAR MEETING Kerman City Hall

850 S. Madera Avenue Wednesday, November 1, 2017

6:30 PM

Rhonda Armstrong – Mayor Gary Yep – Mayor Pro Tem Michele Arvance – Council Member Raj Dhaliwal – Council Member Espi Sandoval – Council Member

ALL MEETING ATTENDEES ARE ADVISED THAT ALL PAGERS, CELLULAR TELEPHONES AND ANY OTHER COMMUNICATION DEVICES SHOULD BE POWERED OFF UPON ENTERING THE COUNCIL CHAMBERS,

AS THESE DEVICES INTERFERE WITH OUR AUDIO EQUIPMENT.

OPENING CEREMONIES

• Welcome – Mayor • Call to Order • Roll Call • Invocation

At this time the Council wishes to provide anyone an opportunity to give a brief invocation or inspirational thought. In accordance with law, we would request this opportunity not be used to recruit converts, to advance anyone, or to disparage any other faith or belief. If no one steps forward, we will observe a moment of silence so that we may all focus our thoughts on how best to serve our community.

• Pledge of Allegiance – City Clerk

AGENDA APPROVAL/ADDITIONS/DELETIONS

To accommodate members of the public or convenience in the order of presentation, items on the agenda may not be presented or acted upon in the order listed.

1. PRESENTATIONS/CEREMONIAL MATTERS

A. Swearing In of Reserve Office Eric Gallegos (JKB)

REQUEST TO ADDRESS COUNCIL

This portion of the meeting is reserved for members of the public to address the Council on items of interest that are not on the Agenda and are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes. It is requested that no comments be made during this period on items on the Agenda. Members of the public wishing to address the Council on items on the Agenda should notify the Mayor when that Agenda item is called, and the Mayor will recognize your discussion at that time. It should be noted that the Council is prohibited by law from taking any action on matters discussed that are not on the Agenda. Speakers are asked to please use the microphone, and provide their name and address.

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2. CONSENT CALENDAR

Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the audience or a Council Member may request an item be removed from the Consent Calendar and it will be considered separately.

A. SUBJECT: Minutes RECOMMENDATION: Council approve minutes as presented. ATTACHMENTS: October 18, 2017

B. SUBJECT: Payroll Payroll Report: October 08, 2017 - October 21, 2017: $148,833.60; Retro Pay & Other: $250.80; Overtime: $4,392.12; Standby: $983.18: Comp Time Earned: 25.50 RECOMMENDATION: Council approve payroll as presented. ATTACHMENTS: Payroll/Overtime Report

C. SUBJECT: Warrants 1. Nos 12093-12178 $959,696.95 2. Excepting - Sebastian No. 12132 $315.00; No. 12133 $3,076.81 RECOMMENDATION: Council approve warrants and electronic bank transfers as presented. (Pursuant to Government Code 37208) ATTACHMENTS: Accounts Payable

3. PUBLIC HEARINGS None

4. DEPARTMENT REPORTS

A. SUBJECT: Approval of Submission of Recommended Funding Applications for Federal

Surface Transportation Block Grant Program (JJ) RECOMMENDATION: Council approve the submission of applications for Federal transportation funding through the Surface Transportation Block Grant Program for the recommended projects and adopt the resolution supporting and implementing AB 1012 “Timely Use of Funding”. ATTACHMENTS: Staff Report - 2017 STBG Applications

3

B. SUBJECT: Budget Amendment to Purchase Nine Ford Explorers (TJ) RECOMMENDATION: Council by motion adopt resolution amending the Fiscal Year 2017/18 budget to purchase nine Ford Explorers. ATTACHMENTS: Staff Report - Budget Amendment Vehicle Purchase

5. CITY MANAGER/STAFF COMMUNICATIONS

6. MAYOR/COUNCIL REPORTS

7. CLOSED SESSION None

8. ADJOURNMENT Agenda packet is available for review 72 hours prior to the meeting at the city clerk’s office and on the city website. Items received at the meeting will be available for review at the city clerk’s office. In compliance with the American with Disabilities Act (ADA), if you need special assistance to participate at this meeting, please contact the City Clerk at (559) 846-9380. Notification of 48 hours prior to the meeting will enable the City Clerk to make reasonable arrangement to ensure accessibility to this meeting. Pursuant to the ADA, the meeting room is accessible to the physically handicapped.

4

MINUTES KERMAN CITY COUNCIL

REGULAR MEETING Kerman City Hall

850 S. Madera Avenue Wednesday, October 18, 2017

6:30 PM

Rhonda Armstrong – Mayor Gary Yep – Mayor Pro Tem Michele Arvance – Council Member Raj Dhaliwal – Council Member Espi Sandoval – Council Member

Present: Mayor Armstrong (RA), Michele Arvance (MA), Raj Dhaliwal (RD), Espi Sandoval (ES) Absent: Mayor Pro Tem Gary Yep (GY) Also Present: City Manager Kunkel, City Attorney Cantú, Lieutenant, Community Services Director, Finance Director, Public Works Director, City Engineer

Voting: Yes, No, Absent (Abstain or Recuse if needed)

OPENING CEREMONIES

• Welcome – Mayor

• Call to Order 6:31 p.m.

• Roll Call All present except GY

• Invocation City Clerk

• Pledge of Allegiance – City Clerk City Clerk

AGENDA APPROVAL/ADDITIONS/DELETIONS Approved RD/ES (4-0-1) GY

1. PRESENTATIONS/CEREMONIAL MATTERS

A. Mid Valley Disposal Presentation (MR) Presented

REQUEST TO ADDRESS COUNCIL None

2. CONSENT CALENDAR Approved RD/ES (4-0-1) GY

A. SUBJECT: Minutes

RECOMMENDATION: Council approve minutes as presented.

B. SUBJECT: Payroll

Report: 9/10/2017 - 9/23/2017: $147,670.83

RECOMMENDATION: Council approve payroll as presented.

5

C. SUBJECT: Warrants 1. Nos. 12012-12092 $166,064.16

RECOMMENDATION: Council approve warrants and electronic bank transfers as presented. (Pursuant to Government Code 37208)

D. SUBJECT: Resolution Approving the Adult Compliance 2017-2018 Team Agreement (JKB)

RECOMMENDATION: Council by motion adopt resolution approving Adult Compliance Team 2017-2018 Agreement with the County of Fresno and authorize the City Manager to sign agreement on behalf of the City.

Res 17-55

E. SUBJECT: Monthly Investment Report Ending September 30, 2017 (TJ)

RECOMMENDATION: Council accept the Monthly Investment Report as presented

3. PUBLIC HEARINGS None

4. DEPARTMENT REPORTS

A. SUBJECT: Resolution Approving the Final Negative Declaration for the Vineland Avenue Widening Project (JJ)

RECOMMENDATION: Council by motion adopt resolution approving the Final Negative Declaration for the Vineland Avenue Widening Project and authorizing Staff to file the Notice of Determination.

Approved RD/ES (4-0-1) GY Res 17-56

B. SUBJECT: Resolution Establishing Community Services Support Criteria (JK)

RECOMMENDATION: Council by motion adopt resolution establishing a Community Services Support Criteria.

Approved RD/ES (4-0-1) GY Res 17-57

5. CITY MANAGER/STAFF COMMUNICATIONS

6. MAYOR/COUNCIL REPORTS

6

7. CLOSED SESSION 7:10 p.m.

A. Government Code Section 54956.9(c) Conference with Legal Counsel - Anticipated Litigation: one potential case

COUNCIL RECONVENE FROM CLOSED SESSION & REPORT ANY ACTION TAKEN 8:52 p.m. Council voted (4-0-1) GY to Authorize the initiation of litigation against Shell and Dow for TCP contamination to authorize that a contingency fee agreement with SL Envr. Law Group PC be presented to the Council at a future City Council mtg.

8. ADJOURNMENT 8:53 p.m. approved RD/ES (4-0-1) GY

MINUTES CERTIFICATION

I, MARCI REYES, City Clerk for the City of Kerman, do hereby declare under penalty of perjury that the above Minutes are a true depiction of all actions taken at the City Council meeting held on the first date above written at Kerman City Hall, 850 S. Madera Ave, Kerman, CA.

Date: October 19, 2017 ____________________ Marci Reyes City Clerk

7

Accounts Payable

User:

Printed:

Gmendoza

10/19/2017 3:27 PM

Checks by Date - Detail by Check Date

Check No Check DateVendor NameVendor No Check Amount

Invoice No ReferenceDescription

10814 ACCELA INC #774375 10/11/201712093INV-ACC34529 FIN- MONTHLY WEB PAYMENTS SEPT 2017 47.65

INV-ACC34529 FIN- MONTHLY WEB PAYMENTS SEPT 2017 174.70

INV-ACC34529 FIN- MONTHLY WEB PAYMENTS SEPT 2017 317.65

540.00Total for Check Number 12093:

10021 ALERT O LITE 10/11/20171209400018642 STRTC- DELIVERY, SETUP, PICK UP 500.00

00018642 STRTS- RENTAL BARRICADES, MESSAGEBOARD 471.78

0018972-IN STRTS- KARBITE BLADE 372.52

1,344.30Total for Check Number 12094:

10029 ALLIED ELECTRIC 10/11/2017120951301749-01 SWR- HEAT SINK FAN KIT 198.58


10040 AT&T MOBILITY 10/11/20171209609302017 PD- ACT CELL PHONE, IPAD SERVICE 9/1/17-9/30/17 134.85

09302017 PD- SEPT MDT WIRELESS 9/1/17-9/30/17 279.00


11355 BADGER METER 10/11/20171209780014591 FIN- BEACON HOSTING SERV UNIT SEPT 2017 99.81

80014591 FIN- BEACON HOSTING SERV UNIT SEPT 2017 99.81


10617 C A REDING CO INC 10/11/201712098439733 SWR 50%- PW OFFICE COPIER CONTRACT- SEPT 17 16.93

439733 WTR 50%- PW OFFICE COPIER CONTRACT- SEPT 17 16.94


10067 CALIFORNIA BUILDING STANDARDS 10/11/20171209909302017 FIN- BLDG STANDARDS ADMN FEE 1ST QTR FY 17/18 172.80


10079 CAMCO 10/11/20171210095622 LLD- NITRILE GLOVES, GREEN STUFF GLUE 15.95


10564 CITY OF KERMAN 10/11/20171210109202017 CC- ARMED FORCES BANNER PROGRAM 600.00


Page 1AP Checks by Date - Detail by Check Date (10/19/2017 3:27 PM)

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10098 CLEANSTREET INC 10/11/20171210287713 STRT- HARVEST FEST SWEEP FEE SEP 2017 825.00

87846 STRT- MONTHLY SWEEP FEE SEP 2017 6,672.90


10107 CONSOLIDATED ELECTRICAL DISTRIBUTORS INC10/11/2017121032574-791067 STRT- STREET LIGHT FIXTURE 631.65


10126 DEPARTMENT OF CONSERVATION 10/11/20171210409302017 FIN- STRONG MOTION 1ST QTR FY 17/18 427.55


10128 DEPARTMENT OF JUSTICE 10/11/201712105260690 REC- 1 FED LEVEL VOLUNTEER- RECREATION DEPT J. TOVAR 15.00

260690 PD- LIVE SCAN PRINTS- 12 DOJ, 4FBI. 2 CUST OF RECORDS, 1 CERT OF 609.00

260690 CREDIT FOR TWO CHARGES THAT KERMAN PD DID NOT PRINT -158.00


10654 DIVINE DESSERTS 10/11/201712106496486 CC- OCT COUNCIL MEETINGS 30.00


10136 DIVISION OF THE STATE ARCHITECT 10/11/20171210709302017 FIN- REMIT STATE FEE ON BUS LIC 20.10


10144 ELBERT DISTRIBUTING INC 10/11/201712108PI0002855 VE MAINT- MAINT SUPPLIES 65.31

PI0002855 PD MAINT- MAINT SUPPLIES 65.31


11240 EUROFINS EATON ANALYTICAL INC 10/11/201712109L0344504 WTR- WEEKLY LAB ANALYSIS 37.50

L0344504 SWR- WEEKLY LAB ANALYSIS 30.00

L0344571 WTR- WEEKLY LAB ANALYSIS 7.50

L0345520 WTR- WEEKLY LAB ANALYSIS 30.00

L0347474 SWR- WEEKLY LAB TESTING 67.00

L0348390 WTR- WEEKLY LAB TESTING 30.00




10154 FASTENAL COMPANY 10/11/201712110CAFR263764 LLD- SUPPLIES- 2 LINE ITEMS <$50 46.57

CAFR263764 SWR- SUPPLIES- 1 LINE ITEMS <$50 1.93

CAFR263764 STRTS- SUPPLIES- 4 LINE ITEMS <$50 36.24

CAFR263764 PARKS- SUPPLIES- 3 LINE ITEMS <$50 52.70


11338 FLEXPRO 10/11/201712111PMT #2 ADM- CITY HALL REMODEL- PMT #2 99,893.77


12














10572 FRESNO CITY COLLEGE 10/11/20171211213115640-41 PD- REGISTRATION FOR FTO. OFC BARBOSA 8/28/17-9/1/17 132.00


10162 FRESNO COUNTY TREASURER 10/11/201712113SO15027 PD- RMS/JMS/CAD ACCESS FEES SEPT 2017 170.50

SO15027 PD- DISPATCHING SERVICE- OCT 17 17,792.55


10166 FRESNO-MADERA AGENCY ON AGING 10/11/2017121141795 NUT- NON-QUALIFIED MEALS (3) 10.56


10947 GILMORE MAGNESS JANISSE, ATTORNEYS10/11/2017121159899-0 TVL ADM- POLICE DEPT LEGAL SERVICES 536.25


11358 GREAT AMERICA FINANCIAL SERVICES10/11/20171211621382573 PD- MP C307 COPIER- PATROL OPS 154.80


10191 H & J CHEVROLET INC 10/11/201712117CVW29838-1 VE REP- FRONT GRILL #1394 224.93

CVW29839 VE REP- CUT KEY #1424 31.81

CVW29860-1 VE REP- THROTTLE BODY ASSEM #1446 241.23

CVW29861 VE REP- RESISTOR # 1397 54.13

CVW29880 VE REP- THROTTLE BODY GASKET SEAL # 1446 30.03


10767 IDESIGN CUSTOM SCREEN PRINTING 10/11/20171211809292017 REC- YOUTH TENNIS SHIRTS 293.69


10205 INDEPENDENT STATIONERS 10/11/201712119SI00248819 CS- STAPLE REMOVER 3.56

SI00248943 CS- SCOTCH TAPE 7.13


10932 KARL C SCHOETTLER 10/11/20171212010042017 BPO- CONTRACT PLANNING SERVICES: SEPT 2017 1,440.00


10239 KERWEST INC 10/11/20171212143199 BPO- A-1 DETAILING & CAR WASH- PUB HEARING 99.00

43200 BPO- MOTEL 566 S MADERA- PUB HEARING 81.00


11142 KIMBALL MIDWEST 10/11/2017121225877014 VE REP- LED HEADLIGHTS 114.39


13















10261 MID VALLEY DISPOSAL, INC 10/11/20171212309302017 SWA-SEPT 2017 SW CHARGES 93,909.67

09302017 SWA- ROLL OFF/FRANCHISE FEES -474.80

09302017 SWA- CITY PORTION FOR SEPT 2017 -18,781.93


10265 MONTOY LAW CORPORATION 10/11/20171212409302017 ADM- SEPTEMBER LEGAL SERVICES 1,679.00


10273 NAFFA INTERNATIONAL INC 10/11/20171212535817 BPO- ADDITIONAL PLAN CHECK FEES- BENCHMARK- BMC TRUSSES-STANDARD 960.00

36087 BPO- PLAN CHECK FEES (8/1/17-8/30/17) 5,634.53


10281 NORTH CENTRAL FIRE PROT DIST 10/11/201712126NCIN-205476 CTC- FIRE INSPECTION 59.00


10282 OFFICE DEPOT 10/11/201712127966566004001 WTR- OFFICE SUPPLIES 54.89

966566004001 SWR- OFFICE SUPPLIES 54.89

966566044001 WTR- OFFICE SUPPLIES 12.95

966566044001 SWR- OFFICE SUPPLIES 12.94


10285 ONTRAC 10/11/201712128868473 BPO- PLAN CHECK OVERNIGHT DELIVERY FEES 69.35


10289 P.G.& E. 10/11/2017121294647279811-8 PD- SEPT 2017 PG&E BILL 8/31/17-10/1/17 2,238.31

4939626163-5 VE- MONTHLY SERVICE- 8/29/17-09/27/17 1,386.45

6825025396-7 ADM- MONTHLY UTILITIES-6825025396-7 08/31/17-10/01/17 1,516.10

9081203718-3 CS- KATEYS PARK- SEPT 9081203854 82.82


10305 PITNEY BOWES PURCHASE POWER 10/11/2017121308000-9090-0159- VAR- POSTAGE FOR METER 36.60

8000-9090-0159- VAR- POSTAGE FOR METER 147.70










10319 RENO'S HARDWARE 10/11/201712131


14












3468 CS-BREAKER AT KERCKHOFF PARK 64.76


10331 SEBASTIAN 10/11/20171213270403 FIN- TELEPHONE SERVICE IN NEW FINANCE AREA 315.00


10332 SEBASTIAN 10/11/20171213310466281 VAR- MONTHLY PHONE SERVICE- 09/21/17-10/20/17 301.06

10466281 VAR- MONTHLY PHONE SERVICE- 09/21/17-10/20/17 32.56


















10469189 PD- SEPT T-1 LINE 425.26


10337 SLUMBERGER LUMBER 10/11/20171213408302017 SWR- SUPPLIES- 2 INV <$50 35.49

09012017 STRTS- SUPPLIES- 2 INV <$50 13.45

09082017 PARKS- SUPPLIES- 3 INV <$50 61.79

09112017 BLDG- SUPPLIES- 4 INV <$50 87.28

09292017 MEDIANS- SUPPLIES- 2 INV <$50 31.45

3116 CS- BLDG-MAINT/REPAIR SUPPLIES 256.01

3116 CS- PARKS-MAINT/REPAIR SUPPLIES 198.09

3116 CS- BLDG MAINT- GENERAL SUPPLY 10.03

3116 CS- YSB 5.92

B321279 WTR- 1 YD READY MIX CONCRETE 174.91

B321622 LLD- SUPPLIES- 1 INV <$50 15.91

B322196 VE SUPPL- SUPPLIES- 1 INV <$50 18.34

C209320 WTR CONSRV- SUPPLIES- 1 INV <$50 10.77

C209399 WTR- SUPPLIES- 1 INV <$50 21.09

C209412 STRTS- SUPPLIES- 1 INV <$50 31.36

C209432 STRT- 3/4 YD READY MIX CONCRETE 110.13

C209698 STRT- CONCRETE FORMS 104.35


10561 SOUTHERN COMPUTER WAREHOUSE 10/11/201712135IN-000452201 TECH- REPLACEMENT SERVER 6,012.72

IN-000452224 TECH- REPLACEMENT SERVER 6,734.91



IN-000455706 FIN- NETWORK SWITCHES- PHONE SYST 988.22



15










10754 SUPPLYWORKS 10/11/201712136415096981 CTC- JANITORIAL SUPPLIES 184.25

415096999 CTC- JANITORIAL SUPPLIES 862.03

415233287 CTC- BLDG MAINT SUPPLIES 96.44



415399088 CTC- GENERAL SUPPLIES 86.32



11357 TARGET SUPPLIES 10/11/201712137T13894 PARKS- ERASE GRAFFIT REMOVER 128.35


10015 THE ADVANCE GROUP 10/11/20171213871098 PD- 1000 REGULAR CITATION FORMS 575.17


10717 VORTAL INC 10/11/2017121391261 ADM- MONTHLY WEB HOSTING & MTG- SEPT 50.00


10413 YAMABE & HORN ENGINEERING INC 10/11/20171214038411 WHITESBRIDGE & VINELAND TRAFFIC SIGNAL 2,273.87

38411 WHITESBRIDGE & VINELAND TRAFFIC SIGNAL 3,531.42

38411 WHITESBRIDGE & VINELAND TRAFFIC SIGNAL 3,225.96

38412 TRACT NO 5478 WESTERN INS LAWSUIT 262.50

38413 WELL NO 18 PRODUCTION WELL 1,990.25

38414 MID VALLEY DISPOSAL EXPANSION REVIEW 957.00

38415 DOUBLE L MHP WATER SERVICE PROJECT 7,497.50

38416 TRACT 5832/5921 FINAL MAP 3,235.00

38417 VINELAND AVE WIDENING (SOUTH) 7,958.75

38418 UPRR PEDESTRIAN AND BICYCLE TRAIL 1,298.25

38418 UPRR PEDESTRIAN AND BICYCLE TRAIL 12,783.00

38419 WATER METER INSTALLATION PROJECT-FINAL PHASE 3,470.25

38419 PROP 84 WATER METER PROJECT 1,684.50

38419 PROP 84 WATER METER PROJECT- CITY MATCH 561.50

38420 CALIFORNIA & MAY RECONSTRUCTION 8,822.55

38420 CALIFORNIA & MAY RECONSTRUCTION 3,009.95

38421 SPR 14-03 KERMAN CROSSINGS PHASE II 367.50

38422 MADERA/JENSEN GATEWAY MONUMENT 420.00

38423 SR2S PEDESTRIAN SAFETY IMPROVEMENTS 9,233.75

38424 MADERA HIGH VISIBILITY CROSSWALKS PHASE I 812.50

38425 B ST BASIN RE-GRADING 1,022.50

38426 KEARNEY BLVD REHABILITATION 1,887.72

38426 KEARNEY BLVD REHABILITATION 246.03

38427 CALIFORNIA AVE SIDEWALK- PHASE II 2,146.10

38427 CALIFORNIA AVE SIDEWALK- PHASE II 292.65

38428 2018 RTP 1,567.50

38429 CUP 17-02 STANISLAUS CAR WASH 105.00

38430 FY 17/18 GENERAL ENGINEERING - WATER 105.00

38431 FY 17/18 GENERAL ENGINEERING - STREETS 105.00


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38432 FY 17/18 GENERAL ENGINEERING - GENERAL 840.00

38433 STANISLAUS AVE PARK 240.00

38434 SPR 17-01 READE & SONS FUNERAL HOME 210.00

38435 COG REGIONAL ATP DEVELOPMENT 577.50

38436 2018 ST RECONSTRUCTION PROJECT 157.50

38437 DEL NORTE TRUCK SEWER & ST RECONSTRUCTION 2,788.75

38437 DEL NORTE TRUCK SEWER & ST RECONSTRUCTION 322.50

38439 FY 17/18 ADA INSPECTIONS 500.00

38440 WELL # 12 INSPECTION & REPAIRS 385.00

38441 VINELAND AVE WIDENING (NORTH) 1,244.32

38441 VINELAND AVE WIDENING (NORTH) 165.68


341,788.40Total for 10/11/2017:

10147 EMPLOYMENT DEVELOPMENT DEPARTMENT10/13/2017ACH10132017 HR- C PR TAX DEPOSIT- 10/13/2017 SIT PAYABLE=PIT AMOUNT 4,317.64

10132017 HR- C PR TAX DEPOSIT- 10/13/2017 SDI PAYABLE=SDI AMOUNT 1,153.57

5,471.21Total for this ACH Check for Vendor 10147:

10517 FEDERAL TAXES PAYROLL 10/13/2017ACH10132017 HR- C PAYROLL TAX DEPOSIT- 10/13/2017 FICA MED PAYABLE-MEDICARE 4,280.44

10132017 HR- C PAYROLL TAX DEPOSIT- 10/13/2017 FICA PAYABLE=SOCIAL SECURI 18,141.66

10132017 HR- C PAYROLL TAX DEPOSIT- 10/13/2017 FIT PAYABLE=TAX WITHHOLDIN 16,514.10


10518 KERMAN POLICE OFFICERS ASSN 10/13/2017ACH10132017 HR- C MEMBERSHIP DUES- 10/13/2017 781.25

781.25Total for this ACH Check for Vendor 10518:

10519 KERMAN MUNICIPAL EMPLOYEES ASSN10/13/2017ACH10132017 HR- MEMBERSHIP DUES- 10/13/2017 150.00

150.00Total for this ACH Check for Vendor 10519:

10520 ICMA-RC 10/13/2017ACH10132017 HR- C DEFERRED COMP- 10-13-2017 2,797.40


10522 CALPERS 10/13/2017ACH10132017 HR- ROUNDING ADJ -0.05

10132017 HR- C EMPLOYER PAID CONTRIBUTIONS 12,271.28

10132017 HR- EMPLOYEE PAID CONTRIBUTIONS 9,829.21


70,236.50Total for 10/13/2017:

10020 AJ EXCAVATION INC 10/17/201712141PAYMENT #2 CAP- CA AVE RECONST PMT #2 8,800.00

PAYMENT #2 CAP- CA AVE RECONST PMT #2 246,604.89



17










11324 AVISON CONSTRUCTION INC 10/17/20171214211088 CAP- UPRR PEDESTRIAN TRAIL PMT #2 130,598.76


10617 C A REDING CO INC 10/17/201712143440099 BPO- LANIER/MP C3503 COPIER 09/03/17-10/02/17 73.09

441262 PD- SEPT BILLING FOR COPIES 09/13/17-10/12/17 LANIER/MP C4503 81.84


10683 CENTRO PRINT SOLUTIONS 10/17/201712144213497 FIN- 1099 & W2S SHEETS AND ENVELOPES 176.25


10107 CONSOLIDATED ELECTRICAL DISTRIBUTORS INC10/17/2017121452574-792564 VE EQUIP- SUPPLIES FOR LIGHT TOWER #1342 17.68


BP-COVI1 MITCH COVINGTON 10/17/201712146BP Refund 615.25

BP Refund 615.25


10571 DITCH WITCH 10/17/20171214713273 VE EQUIP- BLOWER REP/HOSE #1486 532.30


11361 SUSAN ESCALANTE 10/17/20171214810022017 CTC- DEPOSIT REFUND- SH 09/30/17 100.00


11158 MARTHA GALLINDO 10/17/20171214910162017 CTC- DEPOSIT REFUND- SH 10/08/17 100.00


10190 GUERRERO DOOR SERVICE 10/17/2017121507738 FIN- CITY HALL REMODEL-LOCKS 230.00


10201 HORIZON 10/17/2017121511V114271 LLD- SOLENOIDS 41.03


10203 HUB INTERNATIONAL OF CA 10/17/20171215208222017 CTC- SPECIAL EVENT INS- SEPT 2017 SYLVIA MONTOYA 9/9/17 169.32


10205 INDEPENDENT STATIONERS 10/17/201712153SI00249164 CS- MARKERS 13.65

SI00249345 CS- "D" BATTERIES 26.11

SI00249549 ADM- OFFICE SUPPLIES- HR/ADMIN 123.62

SI00249549 ADM- GEN SUPPLIES- HR/ADMIN 123.62


18





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10213 INTERNATIONAL CODE COUNCIL INC 10/17/2017121543173483 BPO- ICC MEMBERSHIP 135.00


10245 KRAZAN & ASSOCIATES INC 10/17/201712155A608506-2054 CAP- COMPACTION TESTING & LAB TESTING 1,831.00


10252 LITHIA FORD OF FRESNO 10/17/2017121561221086 VE REP- CENTER WHEEL CAP #1407 134.86


11096 LOZANO SMITH, LLP 10/17/2017121572036860 ADMIN- HR PERSONNEL MATTER- SERVICES RENDERED IN SEPT 2017 598.50


10678 MAC'S EQUIPMENT INC 10/17/20171215809112017 VE EQUIP- SUPPLIES- 3 INV <$50 52.57

09222017 VE MAINT- SUPPLIES- 2 INV <$50 46.30

155450 PD MAINT 50%- SUPPLIES-1 INV <$50 22.67

155450 VE MAINT 50%- SUPPLIES-1 INV <$50 22.67

155876 VE SUPPL- PINCH- OFF PLIERS 50.34

156149 VE SUPPL- SAFETY GLASSES, STRIP/CRIMP-PLIERS 50.19

156433 VE SUPPL- IMPACT SOCKETS, SOCKET HOLDER 82.04

156535 VE SUPPL- SUPPLIES- 1 INV <$50 4.63


10259 MES VISION 10/17/201712159172813088101 HR- NOVEMBER VISION PREMIUM 685.46


10260 METRO UNIFORM & ACCESSORIES 10/17/201712160152205 AAC- 1 PAIR OF ULTRA LITE BOOTS 118.72


10282 OFFICE DEPOT 10/17/201712161965095082001 BPO- OFFICE SUPPLIES 107.85

967138397001 PD- OFFICE SUPPLIES: HARD DRIVE BACKUP 93.28

967138556001 PD- OFFICE SUPPLIES: ADDRESS LABELS 31.77


11362 DIANA OLIVA 10/17/20171216210162017 CTC- DEPOSIT REFUND- CTC 10/14/17 400.00


10286 O'REILLY AUTOMOTIVE, INC 10/17/201712163356403 VE REP- COMPRESSOR #1458 243.19

356426 VE MAINT- SUPPLIES- 1 INV <$50 7.75

356435 PD REP- SUPPLIES- 1 INV <$50 6.47

356768 VE REP- RETURN COMPRESSOR #1458 -243.19


19













356916 VE EQUIP- LIGHT BAR FOR SEWER MACHINE 275.31

357623 PD REP- WINDOW SWITCH CONTROL 72.16

358721 VE EQUIP- SUPPLIES- 3 INV <$50 57.40

358722 VE REP- FAN CLUTCH #1257 60.83

359893 VE REP- STARTER #1374 144.77

360039 VE REP- SUPPLIES- 1 INV <$50 14.04

360085 PD REP- SENSORS #1455 183.51

360557 VE REP- SUPPLIES- 1 INV <$50 4.00

360557 VE EQUIP- SUPPLIES- 1 INV <$50 10.68

360570 VE REP- BATTERY #1408 123.19

361194 VE EQUIP- RAPID FIRE SPARK PLUGS 89.66

361478 VE EQUIP- BATTERY FOR PORT WELDER 163.57

361642 VE SUPPL- SOCKET 3.23

361642 VE REP- TAIL LIGHT #1395 10.68

361647 VE SUPPL- RETURN SOCKET -3.23


11359 ERIKA ORNELAS 10/17/201712164BP15-0051 BPO- C & D REFUND 566 MADERA AVE CANCELLED BP15-0051 830.00


10289 P.G.& E. 10/17/2017121654055166878-9 LLD- MONTHLY SERVICE 08/30/17-09/28/17 1,518.59

4055166878-9 LLD- INSTALLMENT LOAN LED 1,207.83

5467738309-0 WTR/SWR/SD 08/29/17-09/27/17 31,366.74

5467738309-0 WTR/SWR/SD 08/29/17-09/27/17 67.52

5467738309-0 WTR/SWR/SD 08/29/17-09/27/17 98,380.52

5467738309-0 WTR/SWR/SD 08/29/17-09/27/17 156.74


10316 R G EQUIPMENT OF FRESNO INC 10/17/20171216620101 VE EQUIP- BLADES FOR 72" MOWER 184.54


11006 RIGHT NOW PHLEBOTOMY 10/17/20171216717-3246 PD- BLOOD DRAW CASE 17-3246 125.00

17-3284 PD- BLOOD DRAW CASE 17-3284 KPD CONTRACTED PHLEBOTOMIST 125.00


11363 RACHEL RODRIGUEZ 10/17/20171216810162017 CTC- DEPOSIT REFUND- KPDP 10/07/17 100.00


10327 SAFETY KLEEN CORP 10/17/20171216974845232 VE- CLEAN AQUEOUS PART WASHER 283.46


11126 TELSTAR INSTRUMENTS 10/17/20171217090953 WTR- TROUBLESHOOT VFD WELL #12 611.00


10374 TRI TECH FORENSICS INC 10/17/201712171151433 PD- NYLON TIES 23.50


20












10644 US BANK EQUIPMENT FINANCE 10/17/201712172341177376 BPO- LANIER/MP C3503 COPIER LEASE 149.01

341706638 PD- OCT COPIER LANIER MPC4503 177.51


10399 VETERINARY MEDICAL CENTER 10/17/201712173216667 AAC- 2 EUTHANASIA OF ANIMALS 46.80


10404 WELLS FARGO BANK 10/17/2017121741487860 FIN- ANNUAL PFA ADMINISTRATION FEE 1,500.00


10406 WEST HILLS OIL INC 10/17/20171217557096 VE- ACT PROGRAM PD 54.253 GALLONS 185.61

57096 VE- FUEL- SEP 16-30 1351.687 GALLONS 4,186.83


11308 WITBRO INC 10/17/2017121763-RETENTION CAP- PEDESTRIAN SAFETY-FINAL PMT 4,051.61

3-RETENTION CAP- PEDESTRIAN SAFETY-FINAL PMT 7,314.10


547,326.44Total for 10/17/2017:

10301 PETTY CASH 10/19/20171217810172017 VAR- GAS REIMB PW VEH #1402 10.00

10172017 VAR- OFFICE SUPPLIES 126.46

10172017 VAR- ICC MEETING 29.00

10172017 VAR- TRAINING SUPPLIES 91.80

10172017 VAR- CALTRAN MEETINGS 22.47

10172017 VAR- COUNCIL MEETINGS 49.25

10172017 VAR- MEETING SUPPLIES 9.00

10172017 VAR- NNO SUPPLIES 7.63


345.61Total for 10/19/2017:

Report Total (91 checks): 959,696.95


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City of Kerman “Where Community Comes First”

MAYOR MAYOR PRO-TEM Rhonda Armstrong Gary Yep COUNCIL MEMBER COUNCIL MEMBER COUNCIL MEMBER Michele Arvance Raj Dhaliwal Espi Sandoval

DEPARTMENT: PLANNING AND DEVELOPMENT STAFF REPORT

CITY COUNCIL MEETING COUNCIL MEETING DATE: NOVEMBER 1, 2017

To: Mayor and City Council From: Jerry Jones, City Engineer Subject: Approval of Submission of Recommended Funding Applications for Federal Surface Transportation

Block Grant Program

RECOMMENDATION Council approve the submission of applications for Federal transportation funding through the Surface Transportation Block Grant Program for the recommended projects and adopt the resolution supporting and implementing AB 1012 “Timely Use of Funding”. EXECUTIVE SUMMARY The Fresno Council of Governments (COG) has called for applications for projects to be funded with Federal transportation funding. Funding is available through the Surface Transportation Block Grant (STBG) Program, formerly the Regional Surface Transportation Program (RSTP). The City has relied on funding through this program in the past to complete transportation-related projects, primarily pavement rehabilitation/reconstruction projects, on designated collector streets within the City. Without these funds, the City would have a difficult time maintaining collector streets within the City. Staff has developed a list of priority projects to submit as candidate projects. The projects are as follows: 1) Kearney Boulevard from Madera to Vineland; 2) Kearney Boulevard from Park to Del Norte; and 3) Vineland from California to Kearney. The deadline for application submittal is November 16, 2017. DISCUSSION The Fresno Council of Governments administers Federal funding for local transportation projects. Funding is available from the STBG Program for typical roadway rehabilitation projects. Within the program, the funds are divided into two categories, “Lifeline” and “Regional Bid”. The amount of funds allocated for “Lifeline” projects is based on population and the City is guaranteed this allocation. The City’s share of STBG Lifeline funds is $253,030. The “Regional Bid” projects will divide $11,496,344 of STBG funds amongst the member agencies of COG, based on competitive scoring of applications submitted by member agencies. The applications for Lifeline projects are not due until February 2018, so that cities can learn whether or not any of their competitive applications are successful before determining what to do with their Lifeline funds. Staff recommends that the City’s Lifeline funds be committed to increase the City’s matching funds on the proposed Regional Bid projects, providing a higher chance of securing funding for these larger projects. If the City’s Regional Bid applications are unsuccessful in obtaining funding, Staff anticipates bringing back a separate set of projects for proposed Lifeline funding in January.

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City Council Staff Report Page 2 of 5 2017 STBG Applications COG has called for STBG Regional Bid project applications to be submitted by November 16, 2017. STBG projects are required to be on Collector and Arterial streets and local streets are not eligible. Staff has developed a list of priority projects to submit as candidate projects. Where more than one project is submitted for a particular category, then the City must rank the projects in order of priority. The proposed projects are listed in order of proposed priority, with estimated costs shown. Attachment ‘B’ show the locations and proposed limits of the various STBG projects.

1. Kearney Boulevard – Madera Avenue to Vineland Avenue - $615,000 This project would consist of a grind and overlay of the existing pavement to address the deteriorated pavement surface. According to the City’s Pavement Management Program, the pavement condition along this segment of Kearney Boulevard is primarily poor. The project would also include the replacement of damaged sections of curb and gutter, sidewalk, valley gutters, and driveway approaches. Handicap accessible ramps would be constructed at all street intersections where they do not exist or are non-compliant with ADA requirements. Concrete curb & gutter and sidewalk would be constructed on the southside of Kearney Boulevard from G Street to Vineland Avenue. In addition, a high visibility crossing would be constructed at 8th Street with curb bulbouts, high-visibility crosswalk, and rectangular rapid-flashing beacons. There is currently no crossing on Kearney Boulevard from Madera to Vineland. Staff recommends that the City utilize it’s Congestion Mitigation and Air Quality Improvement (CMAQ) Program Lifeline allocation of $130,909 to fund the cost of the sidewalk from G Street to Vineland and the high-visibility crossing. By applying both STBG and CMAQ Lifeline allocations to the project, the Regional Bid funding request will be reduced to $231,061, which will likely make the project very competitive.

2. Kearney Boulevard – Park Avenue to Del Norte Avenue - $451,000

This project would consist of a grind and overlay of the existing pavement to address the deteriorated pavement surface. According to the City’s Pavement Management Program, the pavement condition along this segment of Kearney Boulevard is primarily very poor. Portions of the roadway would be fully reconstructed to address issues with the pavement structural section. The project would also include the replacement of damaged sections of curb and gutter, sidewalk, valley gutters, and driveway approaches. Handicap accessible ramps would be constructed at all street intersections where they do not exist or are non-compliant with ADA requirements. New medians with landscaping would be constructed, where street geometry allows, consistent with the adjacent segments of Kearney Boulevard.

3. Vineland Avenue – Kearney Boulevard to California Avenue - $855,000

This project would consist of a grind and overlay of the existing pavement to address the deteriorated pavement surface. According to the City’s Pavement Management Program, the pavement condition along this segment of Kearney Boulevard is primarily poor. Portions of the roadway would be fully reconstructed to address issues with the pavement structural section. The project would also include the replacement of damaged sections of curb and gutter, sidewalk, valley gutters, and driveway approaches. Handicap accessible ramps would be constructed at all street intersections where they do not exist or are non-compliant with ADA requirements. New medians with landscaping would be constructed between California Avenue and D Street, where street geometry allows.

As an alternative, Council may direct Staff to prepare and submit an application or applications for street projects other than those listed. FISCAL IMPACT Federally-funded transportation projects require a minimum local match of 11.47% from local Gas Tax, Measure C, TDA, or other Local Transportation Funds. The proposed projects would be programmed for future fiscal years which

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City Council Staff Report Page 3 of 5 2017 STBG Applications allows the City time to plan for the expenditures beyond that which has already been done with the Five-Year Capital Improvement Plan. A Council resolution supporting the timely use of funds is required. PUBLIC HEARING Not Required. Attachments:

A. Resolution B. Map

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City Council Staff Report Page 4 of 5 2017 STBG Applications

Attachment ‘A’

RESOLUTION NO. 17-___

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF KERMAN, SUPPORTING AND IMPLEMENTING AB 1012 “TIMELY USE OF FUNDS”

WHEREAS, AB 1012 has been enacted into State law in part to provide for the “timely use” of Federal funding; and

WHEREAS, the City of Kerman is able to apply for and receive Federal funding under the Surface Transportation Block Grant Program and Congestion Mitigation and Air Quality Improvement Program; and

WHEREAS, the City of Kerman desires to ensure that its projects are delivered in a timely manner to preclude the Fresno Region from losing those funds for non-delivery; and

WHEREAS, it is understood by the City of Kerman that failure for not meeting project delivery dates for any phase of a project may jeopardize Federal funding to the Region, and

WHEREAS, the City of Kerman must demonstrate dedicated and available local matching funds.

NOW THEREFORE BE IT RESOLVED, that the City Council hereby agrees to ensure that all project delivery deadlines for all project phases will be met or exceeded.

BE IT FURTHER RESOLVED, that failure to meet project delivery deadlines may be deemed as sufficient cause for the Fresno Council of Governments Policy Board to terminate an agency’s project and reprogram Federal funds as deemed necessary.

BE IT FURTHER RESOLVED that the City Council does direct its management and engineering staffs to ensure all projects are carried out in a timely manner as per the requirements of AB 1012 and the directive of the City Council. The forgoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Kerman held on the 1st day of November, 2017, by the following vote to wit:

AYES: NOES: ABSENT: ABSTAIN:

The foregoing resolution is hereby approved. __________________________ Rhonda Armstrong

Mayor ATTEST: __________________________ Marci Reyes City Clerk

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City Council Staff Report Page 5 of 5 2017 STBG Applications

Attachment ‘B’

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City of Kerman

“Community Comes First”

MAYOR MAYOR PRO-TEM Rhonda Armstrong Gary Yep COUNCIL MEMBER COUNCIL MEMBER COUNCIL MEMBER Michele Arvance Raj Dhaliwal Espi Sandoval

DEPARTMENT: FINANCE STAFF REPORT

CITY COUNCIL MEETING COUNCIL MEETING DATE: NOVEMBER 1, 2017

To: Mayor and City Council From: Toni Jones, Finance Director Subject: Budget Amendment to Purchase Nine Ford Explorers

RECOMMENDATION Council by motion adopt resolution amending the Fiscal Year 2017/18 budget to purchase nine Ford Explorers. EXECUTIVE SUMMARY The City of Kerman has an internal service fund for vehicle maintenance and replacements. The useful life of a vehicle is determined at the time of purchase and the replacement cost of the vehicle is divided by the number of years (life). Those funds are set aside in a replacement account for future replacements. Departments also pay into the internal service fund for fuel and maintenance expenses annually based on the vehicles assigned to each department. Beginning in fiscal year 2015/16 the City began purchasing new Ford Explorers instead of used vehicles from Missouri. At that time, it was determined that the vehicles would be purchased as an internal loan from the general fund with a five-year repayment from the police department budget. The standard set for vehicle replacements in the past was discontinued in order to fund the internal loan payments. The fiscal year 2016/17 audit was presented to Council in October and the City’s general fund reserve increased nearly $165,000. The City’s General Fund reserve has substantially increased the past five years and finance is recommending purchasing the remaining nine vehicles to provide dependable equipment to our front line staff directly from the General Fund reserves (not a loan). This will allow us to move back to the intent of the internal service fund and charge the department for future replacement costs. The City Manager and Finance have determined a eight year life will be set on the vehicles but they will only be replaced at the recommendation of the City Mechanic. If future Finance Directors ensure that those set aside funds are not used for other purposes, the funds will be available to purchase future vehicles as needed eliminating the concern about the City having the funds in the future to replace vehicles. FISCAL IMPACT The City of Kerman purchases the vehicles from Folsom Ford on a State Grant. The vehicles are then transported to Cooks communications in Fresno to be outfitted. The total cost for the vehicle and equipment is estimated at $40,000 per vehicle times nine vehicles for an estimated cost of $360,000. Attachments:

A. Resolution

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City Council Staff Report Budget Amendment to Purchase Nine Ford Explorers for Front Line Staff Page 2 of 2

Attachment ‘A’

RESOLUTION NO. 17-__

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF KERMAN, CALIFORNIA,

AMENDING THE FISCAL YEAR 2017/2018 BUDGET

WHEREAS, the City Council approved and adopted Res. No.17-47 for the 2017/2018 budget, which approved appropriations for the fiscal year in the amount of $20,663,265, and

WHEREAS, the City Council may make additional appropriations during the fiscal year for unanticipated expenditures required of the City; and

WHEREAS, the City Council has determined that additional appropriations are required due to the need to replace nine police vehicles at an estimated cost of $40,000 each for a total estimated cost of $360,000.

NOW, THEREFORE, the City Council of the City of Kerman resolves the appropriation for fiscal year 2017/2018 is hereby amended to include the additional cost of $360,000 resulting in a total appropriation of $21,023,265.

The foregoing resolution was introduced at a regular meeting of the City Council of the City of Kerman, held on the 1st day of November, 2017, and adopted at said meeting by the following vote:

AYES: NOES: ABSENT: ABSTAIN:

The foregoing resolution is hereby approved. _______________________ Rhonda Armstrong Mayor ATTEST: ______________________ Marci Reyes City Clerk

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agenda 2 october 18, 2017 5 staff report - 2017 stbg...

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