agenda€¦ · andrew ward director community and corporate services david pentz director...

ORDINARY COUNCIL MEETING

AGENDA

NOTICE IS HEREBY GIVEN that an

Ordinary Meeting of Council will be held in the Roebourne Hall

on the 18 July 2011 at 6.30pm

________________________ Collene Longmore

CHIEF EXECUTIVE OFFICER

No responsibility whatsoever is implied or accepted by the Shire of Roebourne for any act, omission or statement or intimation occurring during Council or Committee Meetings. The Shire of Roebourne disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council or Committee Meetings. Any person or legal entity who acts or fails to act in reliance upon any statement, act or omission made in a Council or Committee Meeting does so at that persons or legal entity‘s own risk. In particular and without derogating in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a license, any statement or intimation of approval made by any member or Officer of the Shire of Roebourne during the course of any meeting is not intended to be and is not taken as notice of approval from the Shire of Roebourne. The Shire of Roebourne warns that anyone who has any application lodged with the Shire of Roebourne must obtain and should only rely on

WRITTEN CONFIRMATION of the outcome of the application, and any conditions attaching to the decision made by the Shire of Roebourne in respect of the application.

Signed: _________________________ Ms C Longmore –Chief Executive Officer

DECLARATION OF INTERESTS (NOTES FOR YOUR GUIDANCE) (updated 13 March 2000) A member who has a Financial Interest in any matter to be discussed at a Council or Committee Meeting, which will be attended by the member, must disclose the nature of the interest: (a) In a written notice given to the Chief Executive Officer before the Meeting or; (b) At the Meeting, immediately before the matter is discussed. A member, who makes a disclosure in respect to an interest, must not: (c) Preside at the part of the Meeting, relating to the matter or; (d) Participate in, or be present during any discussion or decision-making procedure relative to the matter, unless to the extent that the disclosing member is allowed to do so under Section 5.68 or Section 5.69 of the Local Government Act 1995. NOTES ON FINANCIAL INTEREST (FOR YOUR GUIDANCE) The following notes are a basic guide for Councillors when they are considering whether they have a Financial Interest in a matter. I intend to include these notes in each agenda for the time being so that Councillors may refresh their memory.

1. A Financial Interest requiring disclosure occurs when a Council decision might advantageously or detrimentally affect the Councillor or a person closely associated with the Councillor and is capable of being measure in money terms. There are exceptions in the Local Government Act 1995 but they should not be relied on without advice, unless the situation is very clear.

2. If a Councillor is a member of an Association (which is a Body Corporate) with not less than 10 members i.e. sporting, social, religious etc), and the Councillor is not a holder of office of profit or a guarantor, and has not leased land to or from the club, i.e., if the Councillor is an ordinary member of the Association, the Councillor has a common and not a financial interest in any matter to that Association.

3. If an interest is shared in common with a significant number of electors or ratepayers, then the obligation to disclose that interest does not arise. Each case needs to be considered.

4. If in doubt declare.

5. As stated in (b) above, if written notice disclosing the interest has not been given to the Chief Executive Officer before the meeting, then it MUST be given when the matter arises in the Agenda, and immediately before the matter is discussed.

6. Ordinarily the disclosing Councillor must leave the meeting room before discussion commences. The only exceptions are:

6.1 Where the Councillor discloses the extent of the interest, and Council carries a motion under s.5.68(1)(b)(ii) or the Local Government Act; or

6.2 Where the Minister allows the Councillor to participate under s.5.69(3) of the Local Government Act, with or without conditions.

INTERESTS AFFECTING IMPARTIALITY DEFINITION: An interest that would give rise to a reasonable belief that the impartiality of the person having the interest would be adversely affected, but does not include an interest as referred to in Section 5.60 of the ‘Act’.

A member who has an Interest Affecting Impartiality in any matter to be discussed at a Council or Committee Meeting, which will be attended by the member, must disclose the nature of the interest; (a) in a written notice given to the Chief Executive Officer before the Meeting; or (b) at the Meeting, immediately before the matter is discussed.

IMPACT OF AN IMPARTIALITY CLOSURE There are very different outcomes resulting from disclosing an interest affecting impartiality compared to that of a financial interest. With the declaration of a financial interest, an elected member leaves the room and does not vote. With the declaration of this new type of interest, the elected member stays in the room, participates in the debate and votes. In effect then, following disclosure of an interest affecting impartiality, the member’s involvement in the Meeting continues as if no interest existed.

TABLE OF CONTENTS

ITEM SUBJECT PAGE NO

1 OFFICIAL OPENING ................................................................................................ 4

2 PUBLIC QUESTION TIME ........................................................................................ 4

3 RECORD OF ATTENDANCES / APOLOGIES / LEAVE OF ABSENCE .................. 4

4 DECLARATIONS OF INTEREST ............................................................................. 4

5 PETITIONS/DEPUTATIONS/PRESENTATIONS ...................................................... 4

6 CONFIRMATION OF MINUTES AND BUSINESS ARISING FROM MINUTES OF PREVIOUS MEETINGS ............................................................................................ 5

7 ANNOUNCEMENTS BY PERSON PRESIDING WITHOUT DISCUSSION .............. 5

8 COUNCILLORS’ REPORTS ..................................................................................... 6

9 CHIEF EXECUTIVE OFFICER & EXECUTIVE SERVICES ...................................... 7

10 FINANCIAL SERVICES ............................................................................................ 8

10.1 FINANCIAL STATEMENT FOR PERIOD ENDING 31 MAY 2011 ............................ 8

10.2 LIST OF ACCOUNTS JUNE 2011 .......................................................................... 26

10.3 MT WELCOME STATION – OUTSTANDING RATES ............................................ 45

11 COMMUNITY AND CORPORATE SERVICES ....................................................... 50

11.1 ANNUAL COMMUNITY ASSOCIATION DEVELOPMENT SCHEME ..................... 50

11.2 BULGARRA COMMUNITY CENTRE NAMING COMPETITION............................. 54

11.3 BULGARRA SPORTING PRECINCT - PUBLIC OPEN SPACE ADOPTION ......... 60

12 DEVELOPMENT, REGULATORY AND INFRASTRUCTURE SERVICES ............. 67

12.1 EXCISION OF PART RESERVE 32335 TO ENABLE SENIOR CITIZENS ACCOMMODATION – REX WEBB PARK ............................................................. 67

12.2 NOMINATION OF COUNCILLORS TO PILBARA JOINT DEVELOPMENT ASSESSMENT PANEL .......................................................................................... 72

12.3 WICKHAM SOUTH STAGE ONE – ROAD NAMES APPLICATION ...................... 77

12.4 PROPOSED MADIGAN ROAD EAST DEVELOPMENT PLAN .............................. 84

13 STRATEGIC PROJECTS ....................................................................................... 98

13.1 RESTRICTED ALCOHOL PRODUCT SALES AND SERVICE HOURS – TIEN TSIN INNE ................................................................................................................. 98

13.2 INDOOR CRICKET FACILITY - BUDGET AMENDMENT .................................... 103

14 ITEMS FOR INFORMATION ONLY ...................................................................... 106

Ordinary Council Meeting – Agenda

Page 3

15 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN .......................... 127

16 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN ....... 127

17 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION ............................................................................................................. 127

18 MATTERS BEHIND CLOSED DOORS ................................................................ 130

18.1 TENDER G15 – 10/11 PROPERTY MANAGEMENT SERVICES ......................... 130

18.2 DEPARTMENT OF EDUCATION CAPITAL FUNDING AGREEMENT FOR KARRATHA LEISURE COMPLEX ....................................................................... 136

18.3 TENDER G19-10/11 – KARRATHA YOUTH AND FAMILY CENTRE INDOOR PLAY SPACE: ASSESSMENT OF TENDER ...................................................... 142

18.4 TENDER G17-10/11 ROEBOURNE COMMUNITY AQUATIC CENTRE AQUATIC ENGINEER AWARD OF TENDER. ..................................................................... 146

18.5 TENDER G18-10/11 DAMPIER HIGHWAY STREETSCAPING LANDSCAPE ARCHITECT AWARD OF TENDER. .................................................................... 152

18.6 PAM BUCHANAN FAMILY CENTRE – COMMUNITY CENTRE MANAGEMENT EXPRESSION OF INTEREST. ............................................................................. 158

18.7 PAM BUCHANAN FAMILY CENTRE – TENANCY SPACES EXPRESSION OF INTEREST. ........................................................................................................... 162

18.8 PLANNING APPLICATION – COMMENCEMENT OF HOME OCCUPATION – HAIRDRESSING BUSINESS AT LOT 100, UNIT 10 / 58 NAIRN STREET BULGARRA ......................................................................................................... 166

19 CLOSURE & DATE OF NEXT MEETING ............................................................. 175


Page 4

AGENDA

1 OFFICIAL OPENING

Cr Lockwood acknowledged the traditions of the Ngarluma people, on whose land we are gathered here today.

2 PUBLIC QUESTION TIME

3 RECORD OF ATTENDANCES / APOLOGIES / LEAVE OF

ABSENCE

Councillors: Cr Nicole Lockwood [President] Cr John Lally [Deputy President] Cr Garry Bailey Cr Harry Hipworth Cr Ben Lewis Cr Joanne Pritchard Cr Evette Smeathers Cr Sharon Vertigan Cr Fiona White-Hartig Staff: Collene Longmore Chief Executive Officer Andrew Ward Director Community and Corporate

Services David Pentz Director Development, Infrastructure

& Regulatory Services Simon Kot Director Strategic Projects Ray McDermott Executive Manager Corporate

Services Ron Van Welie Executive Manager of Works Tishka Hanlon PA to the CEO (Minute Taker) Apologies: Absent: Leave of Absence: Members of Public: Members of Media:

4 DECLARATIONS OF INTEREST

5 PETITIONS/DEPUTATIONS/PRESENTATIONS


Page 5

6 CONFIRMATION OF MINUTES AND BUSINESS

ARISING FROM MINUTES OF PREVIOUS MEETINGS

RECOMMENDATION That the Minutes of the Ordinary Meeting of Council held on 20 June 2011, be confirmed as a true and correct record of proceedings.

7 ANNOUNCEMENTS BY PERSON PRESIDING

WITHOUT DISCUSSION

1/06/2011 Nicole Lockwood meeting with Michael Simm

1/06/2011 Nicole Lockwood lunch with Argonaut Securities Pty Limited

1/06/2011 Nicole Lockwood meeting with Ray Patterson Department of Transport

2/06/2011 Nicole Lockwood LGMA Women‘s conference, Perth

3/06/2011 Nicole Lockwood LGMA panel discussion, Perth

7/06/2011 Nicole Lockwood PDC Meeting, Tom Price

7/06/2011 Nicole Lockwood PDC Dinner, Tom Price

8/06/2011 Nicole Lockwood meeting with Niall Cummins

8/06/2011 Nicole Lockwood Banners in the Terrace Competition

13/06/2011 Nicole Lockwood meeting with Troy Pickard WALGA West, Perth

13/06/2011 Nicole Lockwood meeting with Steve Wood, Perth

13/06/2011 Nicole Lockwood meeting with Garry Prattley, Perth

14/06/2011 Nicole Lockwood working lunch with Landcorp Board and Executives

15/06/2011 Nicole Lockwood meeting with the owner of Port of Call

15/06/2011 Nicole Lockwood meeting with the KDCCI

15/06/2011 Nicole Lockwood meeting with Terry Flanagan

15/06/2011 Nicole Lockwood meeting with Ben Killigrew

19/06/2011 Nicole Lockwood CARE Clean Up

20/06/2011 Nicole Lockwood meeting with Rio Tinto

20/06/2011 Nicole Lockwood meeting with Vince Catania, Stephen Webster and Chris Adams

22/06/2011 Nicole Lockwood meeting with Michael Deegan

22/06/2011 Nicole Lockwood NRAS meeting

24/06/2011 Nicole Lockwood meeting with Trish Frontier Services

27/06/2011 Nicole Lockwood meeting with Sam Rigg, Perth

27/06/2011 Nicole Lockwood working lunch with Landcorp and UDLA, Perth

28/06/2011 Nicole Lockwood meeting with Minister Grylls, Perth

28/06/2011 Nicole Lockwood working lunch with Amelia Yam, Perth

28/06/2011 Nicole Lockwood meeting with WAPC, Perth

29/06/2011 Nicole Lockwood meeting with Steve Wood, Perth


Page 6

8 COUNCILLORS’ REPORTS

Nil


Page 7

9 CHIEF EXECUTIVE OFFICER & EXECUTIVE SERVICES

Nil


Page 8

10 FINANCIAL SERVICES

10.1 FINANCIAL STATEMENT FOR PERIOD ENDING 31 MAY 2011

File No: JUN11

Responsible Executive Officer: Executive Manager Corporate Services

Reporting Author: Management Accountant

Date of Report: 5 July 2011

Applicant/Proponent: Not applicable

Disclosure of Interest: Nil

Attachment(s) Confidential Accounts Receivable Report

PURPOSE To provide Council with a summary of the financial position for the period 31 May 2011. BACKGROUND In accordance with the Local Government Act 1995 and Local Government (Financial Management) Regulations 1996, a Statement of Financial Activity is required to be presented to Council as a minimum requirement. Regulation 34(4) states that a statement of financial activity, and accompanying documents, are to be;

1) presented to the Council; (a) At the next ordinary meeting of Council following the end of the month to

which the statement relates; or (b) If the statement is not prepared in time to present it to the meeting referred

to in (a) above, to the next meeting of Council after that meeting; and 2) Recorded in the minutes of the meeting at which it is presented.

In accordance with Regulation 34 (5), a report must be compiled on variances greater than the materiality threshold adopted by Council of $10,000. With this report being composed at programme level, only a general comment can be made regarding the variances.


Page 9

The following table is a summary of the Financial Activity Statement Report compared to the Budget as at 31st May 2011: Current

Amended Budget

Year to Date Budget

Actual 1 July to 31 May 2011

Variance

Operating Expense (64,019,589)

(52,636,986) (37,064,432)

15,572,554

Operating Revenue 87,511,591

78,401,020 81,634,388

3,233,368

Non Operating Exp

(85,937,236)

(72,936,517) (47,311,871) 25,624,646

Non Operating Rev

51,929,428

41,024,290 10,161,046 (30,863,244)

Non Cash Items Included

10,053,806 5,469,396 3,721,402 (1,747,994)

Restricted Surplus BFWD 09/10

404,914 404,914 404,914 0

Surplus/(Deficit) 10/11 (57,086) (273,883) 11,545,447 11,819,330

The financial statements for the reporting period are submitted in the form of:

- Financial Activity Statement Report - Operating and Capital Variance Commentary by Programme Area - Net Current Asset Position - Balance Sheet - Cash and Cash Equivalent Note - Schedule of Divisional Financial Activity

LEVEL OF SIGNIFICANCE Financial integrity is of extreme significance to the viability of the Shire but also as custodian of community assets and service provision. An ability to monitor and report in financial operations, activities and capital projects is imperative to ensuring that financial risk is managed at acceptable levels of comfort. The ability for the Shire of Roebourne to remain financially sustainable is a significant strategy for a region that is continually under pressure from the resources industry, private enterprise and State Government obligations for the development of infrastructure and servicing needs. COUNCILLOR/OFFICER CONSULTATION Executive and Management have been involved in regular reviews of their operational and departmental budgets and notifying the Financial Services team of trends and variances arising from their operational areas. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS Section 6.4 of the Local Government Act 1995 requires for the preparation of financial reports.

6.4. Financial report

(1) A local government is to prepare an annual financial report for the preceding

financial year and such other financial reports as are prescribed.

(2) The financial report is to —

(a) be prepared and presented in the manner and form prescribed; and

(b) contain the prescribed information.

The prescribed format has been determined in Regulation 34 of the Local Government (Financial Management) Regulations, 1996.


Page 10

POLICY IMPLICATIONS The Shire‘s financial reporting is prepared in accordance with Accounting Policy CF1. This is reviewed periodically to ensure compliance with legislative and statutory obligations. FINANCIAL IMPLICATIONS The report represents the financial position of the Council at the end of May 2011 with the current budget in deficit to the value of $57,086. STRATEGIC IMPLICATIONS The Shire of Roebourne‘s Strategic Plan 2009 – 2013 provides:

Key Goal Two – Delivering Services Objective - Meeting the set service standards. Initiatives - Set service standards and regularly review to ensure they reflect the communities‘ priorities. Continually review and streamline key work practices and work processes. Priority 2009/10 - Establish work improvement groups within each division to review and streamline key

processes and practices. Key Goal Three – Local Economy Objective - Developing a financially sustainable revenue stream Encourage downstream processing and value adding Initiatives - Establish formal relationships with industry partners to maximise community benefit. Priority 2009/10 - Establish formal relationships with industry partners to coordinate investment in our

communities

RISK MANAGEMENT CONSIDERATIONS Astute financial management backed by strong internal controls, policies and monitoring will ensure risks are assessed regularly and managed appropriately. Expenditure and revenue streams are monitored against approved budgets by management and the financial team with material variances being reported. It is incumbent on all managers that any perceived extraordinary variances that have, or likely to have, had occurred are escalated immediately for consideration by Executive and/or Council. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues There are no social issues related to this matter. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.

IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer‘s recommendation.

RELEVANT PRECEDENTS This is a routine process alerting Council of the current financial position of the Shire of Roebourne. DELEGATED AUTHORITY Officers have delegations within their duties to procure, carry out or receive monies. There is no delegation otherwise to receive these financial reports without being presented to Council. VOTING REQUIREMENTS Simple Majority


Page 11

OPTIONS: Option 1 As per the Officers recommendation. Option 2 That Council by Simple Majority pursuant to Section 6.4 of the Local Government Act 1995 and Regulation 34 of the Local Government (Financial Administration) Regulations 1996, RESOLVES to:

1. RECEIVE the Financial Reports for the financial period ending 31 May 2011 and

2. APPROVE the following actions:

a. ______________________

b. ______________________

Option 3 That Council by Simple Majority pursuant to Section 6.4 of the Local Government Act 1995 and Regulation 34 of the Local Government (Financial Administration) Regulations 1996, RESOLVES to NOT RECEIVE the Financial Report for the financial period ending 31 May 2011.

CONCLUSION Council is obliged to receive the monthly financial reports as per statutory requirements. Details in regards to the variances and the commentary provided are to be noted as part of the report.

OFFICERS RECOMMENDATION

That Council by Simple Majority pursuant to Section 6.4 of the Local Government Act 1995 and Regulation 34 of the Local Government (Financial Administration) Regulations 1996, RESOLVES to RECEIVE the Financial Reports for the financial period ending 31 May 2011.


Page 12

Shire Of Roebourne

Statement Of Financial Activity

for the period 1 July 2010 to 31 May 2011

Rate Setting Statement

Original Budget

Amended Budget

Year to Date Amended Budget

Year To Date Actual

$10,000 or more

$ $ $ $ $

Operating Revenues (Sources)

General Purpose Funding (excluding Rates) 4,415,287 5,083,610 4,659,886 5,995,114 (1,335,228)

Governance 94,283 328,357 283,461 195,986 87,475

Law, Order And Public Safety 251,007 267,689 257,073 324,363 (67,290)

Health 80,532 94,578 92,134 65,874 26,260

Education and Welfare 150,337 150,337 137,865 74,293 63,572

Housing 3,837,429 3,839,442 2,653,613 1,917,925 735,688

Community Amenities 12,000,193 10,752,678 9,981,781 11,308,141 (1,326,360)

Recreation And Culture 9,895,765 23,512,455 20,898,180 20,392,773 505,407

Transport 22,640,687 23,071,304 20,699,245 20,501,109 198,136

Economic Services 1,294,988 1,555,579 1,443,367 1,661,508 (218,141)

Other Property And Services 60,100 197,363 191,076 577,315 (386,239)

54,720,608 68,853,392 61,297,681 63,014,402 (1,716,721)

Expenses (Applications) General Purpose Funding (502,566) (502,566) (460,658) (457,724) -

Governance (2,249,738) (2,797,278) (2,243,897) (1,674,141) (569,756)

Law, Order And Public Safety (1,753,954) (1,796,314) (1,643,032) (1,405,359) (237,673)

Health (1,122,073) (1,056,965) (978,144) (767,785) (210,359)

Education and Welfare (379,193) (395,193) (366,247) (273,381) (92,866)

Housing (2,942,214) (3,001,650) (2,806,006) (974,054) (1,831,952)

Community Amenities (9,708,738) (9,427,377) (8,954,717) (7,697,587) (1,257,130)

Recreation And Culture (19,279,423) (17,135,541) (15,208,879) (12,097,762) (3,111,117)

Transport (16,037,913) (16,037,162) (11,332,594) (9,843,885) (1,488,709)

Economic Services (12,083,023) (12,404,360) (9,093,288) (1,572,254) (7,521,034)

Other Property And Services 792,620 534,817 450,476 (300,500) 750,976

(65,266,215) (64,019,589) (52,636,986) (37,064,432) (15,572,554)

Capital Revenue Proceeds From Disposal Of Assets 5,926,756 6,033,850 4,852,597 2,889,317 1,963,280

Tsf From Aerodrome Reserve 5,173,492 4,359,188 4,799,201 1,438,377 3,360,824

Tsf From Air conditioning Reserve 0 0 0 0 -

Tsf From MSIS Reserve 0 0 0 0 - Tsf From Walkington Theatre Reserve

0 0 0 0 - Tsf From Royalties for Regions Reserve

18,066,500 18,066,500 11,210,070 582,965 10,627,105

Tsf From Plant Replacement Reserve 745,977 745,977 0 0 -

Tsf From Dampier Drainage Reserve 0 0 0 0 -

Tsf From Infrastructure Reserve 7,751,338 5,690,632 5,899,182 3,679,262 2,219,920

Tsf From Waste Management Res 1,302,865 2,015,446 1,302,865 0 1,302,865

Tsf From Housing Reserve 1,604,135 1,604,135 1,604,135 0 1,604,135

Tsf From Parks, Ovals & Rec Facilities 0 0 0 0 -

Tsf From Information Technology Res 0 0 0 0 -

Tsf From Public Open Space Reserve 1,198,000 1,421,931 0 1,421,931 (1,421,931)

New Loans Raised 19,521,304 17,918,482 16,110,640 1,497,700 14,612,940 Tsf From Restricted Cash Unspent Grants/Contributions 0 0 0 1,434,380 (1,434,380)

Repayments Of Self Supporting Loans 5,601 5,601 5,126 5,523 -

Repayments Of Interest Free Loans To Local Groups 101,536 101,536 93,071 100,908 -

61,397,504 57,963,278 45,876,887 13,050,363 32,826,524


Page 13

Shire Of Roebourne Statement Of Financial Activity

for the period 1 July 2010 to 31 May 2011

Original Budget

Amended Budget

Year to Date Amended Budget

Year To Date Actual

$10,000 or more

$ $ $ $ $

Expenses Purchase Of Assets - Land (2,389,000) (2,389,000) (2,389,000) (1,385,556) (1,003,444)

Purchase of Assets - Artwork 0 0 0 0 -

Purchase Of Assets - Buildings (32,680,244) (27,994,973) (23,374,733) (9,671,473) (13,703,260)

Purchase Of Assets - Equipment (536,890) (296,668) (296,505) (103,180) (193,325)

Purchase Of Assets - Furniture & Equip (616,570) (620,620) (617,148) (397,625) (219,523)

Purchase Of Assets - Plant (5,588,351) (5,438,135) (4,753,135) (2,699,571) (2,053,564)

Purchase Of Assets - Infrastructure (22,197,855) (20,432,420) (18,887,690) (11,728,612) (7,159,078)

Loan Principal Repayments (1,835,380) (1,835,380) (1,735,071) (1,735,547) -

Tsf To Aerodrome Reserve (287,295) (287,295) (263,351) (615,693) 352,342

Tsf To Air conditioning Reserve 0 0 0 0 -

Tsf To Dampier Drainage Reserve (732) (732) (671) (982) -

Tsf To Plant Replacement Reserve (41,356) (41,356) (37,906) (62,536) 24,630

Tsf To Walkington Theatre Reserve (98) (98) (88) (187) -

Tsf To Royalties for Regions Reserve (400,000) (16,700,000) (16,641,663) (16,913,371) 271,708

Tsf To Workers Compensation Res (24,128) (24,128) (22,110) (45,900) 23,790

Tsf To Infrastructure Reserve (918,136) (3,928,800) (3,601,400) (475,337) (3,126,063)

Tsf To Waste Management Reserve (407,623) (449,601) (111,903) (288,971) 177,068

Tsf To Housing Reserve (1,488,162) (1,488,162) (181,643) (62,260) (119,383)

Tsf To Parks, Ovals & Rec Facilities Res 0 0 (154) 0 -

Tsf To Aged Persons Home Reserve (1,345) (1,345) (1,232) (3,006) -

Tsf To Information Technology Reserve 0 0 0 0 -

Tsf To Junior Sport Reserve (1,542) (1,542) (1,408) (3,426) -

Tsf To Public Open Space Reserve (12,355) (12,355) (11,165) (65,820) 54,655

Tsf To Mosquito Control Reserve (537) (537) (533) (90) - Tsf To History & Cultural Publications Reserve (1,090) (1,090) (990) (2,073) -

Tsf To Underground Power Reserve (3,985,345) (3,985,345) 0 0 - Tsf To Medical Services Assistance Package Reserve (7,654) (7,654) (7,018) (10,118) -

Interest Free Loan Principal 0 0 0 0 - Tsf of Unbudgeted Muni Restricted Cash 0 0 0 (1,434,380) 1,434,380

Income Set Aside As Restricted Funds 0 (1,286,227) (1,286,227) (892,381) (393,846)

(73,421,688) (87,223,463) (74,222,744) (48,598,098) (25,624,646)

Adjustment For Non Cash Items Depreciation 7,798,569 7,798,569 3,030,005 2,527,533

Amounts Set Aside To Provisions (200,000) (200,000) 0 0

Accrued Loan Interest 0 (234,685) (234,685) (234,685)

Accrued Salary & Wages 0 (269,410) (269,410) (269,410)

Movement in Deferred Rates 0 0 0 11,441 (Profit) / Loss On Disposal Of Assets (3,506,519) (3,578,613) (2,413,206) (1,706,889)

4,092,050 3,515,861 112,704 327,991

Surplus Brought Forward 1 July 0 2,195,236 2,195,236 2,195,236

Amount Raised From Rates 18,477,741 18,658,199 17,103,339 18,619,986 (1,516,647)

Surplus / (Deficit) 0 (57,086) (273,883) 11,545,448

This statement is to be read in conjunction with the accompanying notes.


Page 14

Operating revenue is above the year to date budget by $1,716,721 which represents a positive variance of 2.80%. Operating Expenditure is under the year to date budget by $15,572,554 which represents a negative variance of 29.58%. In accordance with the materiality threshold adopted by Council for the reporting of variances by programme in the Statement of Financial Activity, the following comments are made to provide an explanation of the above variances. General Purpose Funding Revenue Revenue up of 28.65% ($1,335,228) due to additional interest on reserves Term Deposits brought to account to May 2011 due to cash flow requirements on major projects $1,118,760. Excess rates adjustment brought forward of $174,482. Additional Financial Assistance Grants YTD of $218,441. Lower than Budget Ex Gratia rates contribution invoiced YTD $27,500. Expenditure Expenditure is showing a variance down of 0.64% ($2,934) which is an immaterial variance to report. Governance Revenue Revenue is down 30.86% ($87,475) which is due to actual variance on Income from Pilbara to Parliament & lower interest on Debtors required to be charged YTD. Expenditure Expenditure is down 25.39% ($569,756) which is due to:

1) $302,089 down on Executive Services Office & Project Expenses, still to be completed. 2) $289,910 down on IT Software, Network Expenses, and Main Computer System upgrade due

to work still to be completed in June. 3) $85,000 down on Transformational employment costs budgeted YTD 4) $81,380 down on Non Statutory Donations – ACADs still remaining to be acquitted by 30 June 5) $71,708 down on Karratha Admin Building costs planned in Budget 6) $20,859 up on Employment Costs Corporate Services 7) $86,253 down on Employment Costs Executive due to vacancies, Exec PA, OHS Officer 8) $36,291 down on Office Expenses Corporate Services – Budget Increased in Budget Review 9) $57,628 down on Election & Council members meeting expenses YTD unspent 10) $27,969 down on YTD interest repayments on admin building loan due to 30 June 2010 accrual 11) $13,231 down on Leased office & plant expenses for corporate services 12) $518,123 up on Administration costs allocated less Depreciation not yet posted YTD

Law, Order and Public Safety Revenue Revenue is up by 26.18% ($67,290) which is due $102,540 income invoiced year to date unbudgeted for Temporary WAPOL Vehicle storage contract less $20,000 not yet received on Grants for community safety as expected. Expenditure is down 14.47% ($237,673) which is due to:

1) $152,313 down on Anti Graffiti Initiatives & Community Safety Budget spread evenly over the year commenced Qtr 2

2) $33,554 down on Animal control costs & admin allocated, Off-road vehicle signage & education 3) $22,640 down on Cyclone Preparation costs YTD 4) $17,526 down on Other control expenses Law, Order & Public Safety

Health Revenue Revenue is down by 28.50% ($26,260) which is due to contribution to medical services package not received from contributors.


Page 15

Expenditure Expenditure is down 21.51% ($210,359) which is due to:

1) $14,326 down on Office Expenses Health Department 2) $21,583 down on MSIS Employment– position was vacant 3) $26,394 down on MSIS Retention Payments 4) $96,446 down on Compliance Auditing & Inspections to occurred in third quarter

Education and Welfare Revenue Revenue is showing a variance of down 46.11% ($63,572) which was due to Freemasons Aged person unit reimbursement not yet invoiced ($23,914). Also YTD contribution under budget for Early Learning Specialist Scholarship ($38,477) Pilbara Iron made first contribution in November. Expenditure Expenditure is showing a variance of down 25.36% ($92,866) which is due to:

1) $40,992 down on Early Learning Specialist Scholarship expenses as not commenced til 2nd

qtr 2) $19,691 down on Aged Person‘s Homes Contribution YTD 3) $12,463 down on Schools Maintenance Assistance 4) $11,366 down on Depreciation & Building Mtce YTD on Day-care Centres

Housing Revenue Revenue is showing a variance down of 27.72% ($735,688) due to Profit not yet realised in asset register on sale of staff housing $700,000 less additional rent on staff housing $6,305 year to date. Expenditure Expenditure is down 65.29% ($1,831,952) which is due to:

1) $130,919 up on Leased Housing due to paid one month in advance 2) $33,522 down on Interest expense on Staff Housing Loans due to 09/10 accrual 3) $60,588 down YTD on expenses budgeted for property management outsourcing 4) $99,529 down on Staff Housing Op & Mtce Costs Year to Date 5) $131,560 down on Depreciation year to date 6) $1,626,502 down on allocation of Staff Housing costs to be offset against Department Budgets

Community Amenities Revenue Revenue has a variance up of 13.29% ($1,326,360) mainly due to:

1) $33,694 up on Subdivision Clearance Fees 2) $135,008 up on Liquid Waste Disposal fees 3) $228,953 up on Town Planning Fees 4) $1,350,178 up on budgeted Grants and Contributions ($1.1m received from Finbar towards

community projects to transfer to reserve in June & $250k from Pilbara Iron towards Planning Compliance Officer funded position)

5) $83,446 down on Industrial/Commercial Refuse disposal Fees (due to closures & volume) 6) $147,491 down on Hazardous Waste disposal fees 7) $44,814 down on Income from Recycling 8) $57,500 down on Litter Initiatives Funding from Companies 9) $10,000 down on Contributions Economic Development from RDA


Page 16

Expenditure Expenditure is showing a variance down of 14.04% ($1,257,130). The main variances are as follows:

1) $ 283,346 down on Litter Control – reduced staff numbers 2) $150,710 down on Drainage Maintenance Costs 3) $54,240 down on Economic Development Employment Costs – To recode from Community 4) $32,845 down on Domestic Refuse Collection – vacant positions in this area 5) $35,870 down on Depreciation not yet posted for waste collection & landfill ops 6) $548,858 down on Refuse Site Maintenance & Refuse Site 7 Mile & Equipment Replacement 7) $236,111 down on Recycling – staff & plant insufficient to undertake 8) $47,810 down on Support Services Planning expenses 9) $30,164 down on Public toilet maintenance costs 10) $38,201 down on Strategic Planning Projects & Development – revised in Budget review 11) $133,051 up on Wickham Transfer station costs – to reallocate costing to 7Mile incorrectly

coded 12) $148,198 up on Planning Services Department employment costs year to date

Recreation and Culture Revenue Revenue has a variance down of 2.42% ($505,407). The variance is due to:

1) $224,000 up on Cossack Art Awards Contribution – Invoiced Rio Tinto in advance for 2011 2) $65,684 up on Contribution – St Luke‘s Oval monies returned for project under budget 3) $46,431 up on Lease fees from Telstra towers received. 4) $30,754 up on KEC Programme Income – Attendance has been better than expected. 5) $20,000 up on new grants received Unbudgeted for Dry Season Assistance Scheme 6) $702,042 down on Grants and Contributions – Bulgarra Community Facility due prior to 30

June 7) $54,340 down on Dept Education contribution to Ovals YTD Roebourne still to Invoice Dept

09/10 8) $16,317 down on Conservation of Cultural Heritage grant expected in 2011 9) $38,533 down on Special Youth Projects Income commenced October 10) $44,500 down on Walkington Theatre lottery west grant not yet invoiced 11) $25,000 down on Community Bus (Public Transport Project) income 12) $18,399 down on Roebourne Pool Income year to date

Expenditure Expenditure has a variance of down 20.46% ($3,111,117). The main variances are as follows:

1) $239,653 down on Oval Mtce – occurs in end financial year season 2) $999,289 down on $1m Contribution to Roebourne Youth Centre as budgeted for Dec-10 3) $210,937 down on Parks & Gardens Mtce – due to staff shortages 4) $206,336 down on Karratha Entertainment Centre Expenses less maintenance than expected 5) $131,876 down on Cossack Operating Expenses – Jan-March Closure 6) $177,406 down on Playground Maintenance 7) $199,462 down on Effluent Tank Mtce – further works pending 8) $527,895 down on Karratha Education Leisure & Training Centre expenses 9) $100,000 down on Roebourne Pool Contrib. to Building Assets 10) $59,948 down on Open Space/ Drain Reserve Mtce 11) $103,000 down on Walking Paths Network expenses to undertake 12) $61,069 down on Depreciation not yet posted YTD on recreation assets 13) $74,311 down on hard-court maintenance 14) $66,302 down on pavilion & halls building costs 15) $59,973 down on Community Bus (Public Transport Project) 16) $77,091 down on providing Community Cultural Schemes expense lower than expected 17) $55,000 down on Contribution to St Luke‘s Oval 18) $37,559 down on Roebourne Aquatic Centre Expenses 19) $15,751 down on Cultural Planning & Development 20) $19,100 down on Junior Sport Development. 21) $82,767 down on Contribution to Walkington Theatre YTD (Additional $100k to be paid in June) 22) $497,933 up on Employment Costs Recreation, KEC, Community Development, and History

Officers


Page 17

23) $122,136 up on KAC Bldg Mtce – due to closures and tornado expenses 24) $42,365 up on Karratha Bowling /Golf facility expenses Year to Date 25) $14,814 up on NAIDOC week expenses – remaining wont be expended til June-11

Transport Revenue Revenue shows a variance down of 0.96% ($198,136). The main variances are as follows:

1) $836,488 down on Karratha Airport & Terminal income (revised in Budget Review due to carpark)

2) $17,713 down on Local Govt Road Grants budgeted to be received earlier 3) $18,299 up on Road to Recovery Project Grants Year To Date 4) $391,941 up on Airport Reimbursement Income for additional income raised on contract

changes 5) $386,939 up on Tien Tsin Inne income 6) $14,000 up on Govt Grants Other than Roads – Bridge works assistance grant cfwd to 11/12

Expenditure Expenditure has a variance of down 13.14% ($1,488,709) the main variances are due to depreciation on infrastructure assets not yet applied and as follows:

1) $266,000 down on Contributions to Bridge works waiting on main Roads to complete & invoice 2) $159,019 down on Interest on Loan – Karratha Airport – due to reversal of 09/10 year 30 June

Interest Accrual YTD 3) $310,676 down on Footpath Mtce 4) $140,904 down on Airside Mtce 5) $137,330 down on Traffic Signs & Control costs 6) $150,570 down on Pastoral Access Rd Mtce 7) $122,143 down on Street Cleaning & Sign Mtce 8) $27,177 down on TTI Kiosk Expenses – due to different purchasing of alcohol range 9) $31,051 down on Other Roads Expenses 10) $59,837 down on planned Greening of Main Streets Costs – only banners purchased and

installed – Clean sweep 11) $45,448 down on Crossover Contributions 12) $20,464 down on Karratha Drainage Study 13) $25,000 down on Annual Contribution to WAPOL for Narcotic Dog Detection not yet paid 14) $13,750 down on Flight display system maintenance 15) $21,470 up on Depot Maintenance expenses YTD 16) $22,254 down on Airport Security Costs 17) $14,489 down on Roebourne Depot Maintenance 18) $44,364 up on Landside Mtce 19) $135,943 up on TTI Employment costs & Bar Expenses inline with increase in revenue 20) $184,105 up on Karratha Terminal Building Mtce

Economic Services Revenue Revenue has a variance up of 15.11% ($218,141). Building Licence fees higher than budget year to date $196,637 and increased Camping Fees at 40 Mile Beach has been received year to date. Expenditure Expenditure has a variance down of 82.71% ($7,521,034) due to Tourist Centre Contributions not yet brought to Account by May of $24,235 as Budgeted less Overrun in employment costs & office expenses Building $8,349. Also Apache Energy $145k contribution to 40 Mile Beach not yet expended. Contribution to Underground Power budgeted YTD $7,306,470 – Not yet paid pending funding agreement instalments finalisation with Horizon Power.


Page 18

Other Property and Services Revenue Revenue has a variance up of 202.14% ($386,239) which is mainly due to additional unbudgeted revenue from supervision charge of subdivisions of $261,347 plus increased Workers compensation & Insurance claims above budgeted Income of $124,015. Expenditure Expenditure has a variance down of 166.71% ($750,976). This is mainly due to:

1) $956,191 up on plant costs & ABC allocations – over allocated as per Plant Reserves transfer. 2) $78,802 up on Workers Compensation & Insurance Claims expenses (offset by claims Income) 3) $162,724 up on Infrastructure employments costs Technical Services 4) $180,558 down on Employment costs due to vacancies in Waste 5) $110,784 down on Tech Serv & Waste Management – Design & Investigations 6) $93,057 down on Works Office Expenses 7) $30,500 down on Workshop Cleaning & Mtce costs Budget Year to Date.

Capital

Revenue Capital Revenue shows a variance down of 71.55% ($32,826,524) - Transfers from Reserves Year to Date under Budget of $17,692,918 (Royalties for Regions & Infrastructure) Entries recorded to May 2011 below expected due to delay on Major Capital projects. This has been offset by 09/10 Unspent Restricted Cash brought in. Proceeds from disposal of assets are down by $1,963,280 Year to Date against Budget due to Staff Housing not sold. New Loan for Underground power $14,612,940 not yet raised as expected 10/11. Loan 99 for Plant Purchases of $1,497,700 budgeted for April; drawdown 13

th May 2011.


Page 19

Capital Expenditure Capital expenditure shows a variance of down 34.52% ($25,624,646). This is mainly due to variances in the following areas:

1) $1,003,444 down on Land purchases as forecast – Council Resolved not to approve BayntonWest lots 2) $8,630,338 down on New Staff Housing Baynton West - $5m order has been placed for construction of 12

houses. 3) $1,394,599 down on Baynton West & Bulgarra Family Centre Buildings – Reforecast in budget review. 4) $2,496,101 down on Airport LV Power & Water Infrastructure upgrade projects behind budget YTD 5) $11,673 on Playground Structures against Budgeted Expenditure Months revised to occur in May 6) $1,585,706 Parks – Infrastructure – Cattrall Park Upgrade $2.2m has commenced (architecture only year to

date, yet budget spread evenly over the year) 7) $1,809,433 down on Karratha Youth Centre Building Upgrade revised in Budget Review 8) $443,752 Landfill Operations– 7 Mile Liquid Waste Pond Redevelopment under YTD, Litter fencing, Road

works 7 Mile & Weighbridge budgeted evenly over the year. 9) $584,060 on various Public Toilets & Recreation Projects –underspent ytd on Portable toilet blocks & Bulgarra

Precinct-Electrical Upgrade, Softball Diamonds 10) $1,425,676 down on new Shire Portable Admin Building project now commenced cfwd to 11/12 11) $942,499 down on Bulgarra Oval upgrade projects – forecast spend aligned in Budget Review 12) $1,391,670 down on Various Plant & Equip/vehicle Purchases planned YTD– Orders now placed, Waste, Tech

Services, Day care Centres, Executive & Admin, Town planning, Health & Safety 13) $252,450 Community Safety – Infrastructure – CCTV & Security purchases to be scoped & tendered 14) $301,000 down on Roebourne Old Shire office improvements Project budgeted to occur Feb-11 15) $117,430 Furniture & Equipment Purchases – Computers Equipment Ordered arriving Jan-11 16) $380,145 Community Safety – Entry Statement Projects – Tendered & commenced cfwd 11/12 17) $347,401 Footpaths & Roads & Streets– Infrastructure 18) $66,702 Roebourne Hall aesthetic works to be completed – Orders placed & commenced 19) $80,000 Child Health Clinics – Millar‘s Well & Karratha Clinic Improvements not yet occurred 20) $64,639 down on Bulgarra Day care Centre upgrade 21) $443,752 down on Waste Bldg Improvements & Equipment purchases at 7 Mile 22) $342,762 down on Airport Equipment & Plant purchases 23) $184,570 down on Upgrade Effluent Systems 24) $51,622 down on Plant & Equipment Purchases – KAC, KEC & RAC orders placed YTD 25) $78,500 up on Karratha Airport Baggage Handling System & Check-In Building Projects due to timing

difference on expenditure. The baggage handling project capital has been completed in the first part of 10/11 Year. Internal Buildings Projects now commenced to cope with growth.

26) $12,819 Town Beautification projects – Pt Samson Entry Statement ahead of budget ytd 27) $41,812 up on Beaches – Infrastructure – John‘s Creek boat ramp car park extension 28) $252,656 up on Karratha Aquatic Centre Improvements YTD vs. Budgeted Monthly Expenditure 29) $2,331,135 up on Transfer to Reserves for 09/10 Interest Reversal & Interest brought to account YTD

Rates

Variance shown is $694,976 down YTD after Annual Rates Notices & Budget Review Amendment.

$64m 10/11 Original Budget

05,000

10,00015,00020,00025,00030,00035,00040,00045,00050,00055,00060,00065,00070,000

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

A$ 000

Months

Capital Expenditure YTD Act v Budg 10/11

Actual

$23.3m $23.3m $23.3m $23.3m


Page 20

Shire Of Roebourne

Statement Of Financial Activity for the period ending 31 May 2011

Note 1. Net Current Assets

Note

Year To Date Actual

Brought Forward 1 July

$ $

Current Assets Cash and Cash Equivalents - Unrestricted

6,425,486 (855,230)

Net Trust Liabilities in Muni

(1,684) (0)

Trust - ATM Floats

0 0

Trust - Medical Services Incentive Services

13,389 0

Cash and Cash Equivalents - Restricted - LSL & R4R

362,239 344,007

Cash and Cash Equivalents - Restricted - Reserves 2 74,858,207 63,430,970

Cash - Restricted Unspent Grants/Contributions 1 1,283,642 1,283,642

Cash - Restricted Unspent Loans 1 942,220 942,220

Trade and Other Receivables 3 5,193,579 9,286,635

Land held for Resale - Development Costs

0 217,625

Inventories

236,166 300,542

Total Current Assets

89,313,245 74,950,411

Current Liabilities Trade and Other Payables

1,623,363 5,998,043

Bank Overdraft

0 2,546,615

Current Portion of Long Term Borrowings

86,042 1,821,589

Current Portion of Provisions

2,125,167 2,125,167

Total Current Liabilities

3,834,572 12,491,414

Net Current Assets

85,478,673 62,458,997

Plus (Minus) Items To Be Excluded Take Out Reserve Funds

(74,858,207) (63,430,970)

Take Out Fully Restricted Cash (Grants/Contributions)

(1,283,642)

Take Out Fully Restricted Cash (Loans)

(942,220) (942,220)

Take Out Restricted Cash (LSL)

(344,007) (344,007)

Add Back Non Cash Provisions

2,125,167 2,125,167

Add Back Current Borrowings

86,042 1,821,589

Net Current Asset Position

11,545,448 404,914

Note Explanation:

1) Includes amounts received for:

- unspent loan monies

942,220

- PDC Hydrology Grant

40,000

- Waterways Grant-St Luke's Oval

45,455

- Roebourne Enhancement Scheme

331,950

- Roebourne Community Recreation Assoc inc

23,024

1,382,649


Page 21

Shire Of Roebourne Statement Of Financial Activity (con’t)

for the period ending 31 May 2011

2) Reserves, Long Service Leave and Royalties for Regions (R4R – Karratha Leisure Centre) are Cash Backed

3) Includes Outstanding amounts invoiced for:

- Airlink Pty Ltd 180,745

- Alliance Airlines Pty Ltd 113,977

- Bristow Helicopters Australia 62,612

- Carr Civil Contracting 34,411

- DTMT Construction Co 33,841

- Department of Planning 110,961

- Instant Waste Management 95,526

- ISS Facility Services 46,597

- Landcorp 160,908

- Lyons & Peirce 370,157

- McMahon Services 50,015

- Ngarluma & Yindjibarndi 64,663

- Pilbara Iron Services 21,518

- Skywest Airlines Pty Ltd 219,635

- Tox Free (Karratha) Pty Ltd 225,341

- Transpacific Industrial Solutions 98,949

- Ziggy Contracting 23,853

Total Trade and Other Receivables (incl above) 4,062,232

Total Rates Debtors Outstanding 1,131,347

-

2,500

5,000

7,500

10,000

12,500

15,000

17,500

20,000

22,500

25,000

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Months

$'000Rate Debtors Position with Comparative Yr

As at 31 May 2011

2009-10

2010-11

Second & Third rates instalments were Due in Oct & Jan respectively

First 10/11 RatesDue Date 31 Aug


Page 22

Shire Of Roebourne Balance Sheet for the period ending 31 May 2011

Note 2: Balance Sheet 2010/11

$

Current Assets Cash On Hand 20,330

Cash and Cash Equivalents - Unrestricted 8,631,019

Cash and Cash Equivalents - Restricted (Trust) 1,414,970

Cash and Cash Equivalents - Restricted 75,220,446

Trade and Other Receivables 5,186,750

Inventories 236,166

Total Current Assets 90,709,681

Non Current Assets

Trade and Other Receivables 91,731

Infrastructure 73,203,251

Property, Plant And Equipment 85,803,017

Total Non Current Assets 159,097,998

Total Assets 249,807,680

Current Liabilities

Bank Overdrafts 0

Trade and Other Payables 1,623,363

Trust Liabilities 1,403,265

Short Term Borrowings 86,042

Short Term Provisions 2,125,167

Total Current Liabilities 5,237,837

Non Current Liabilities

Long Term Borrowings 17,864,724

Long Term Provisions 167,490

Total Non Current Liabilities 18,032,214

Total Liabilities 23,270,050

Net Assets 226,537,629

Equity

Accumulated Surplus 139,998,413

Asset Revaluation Reserve 11,681,010

Reserves 74,858,207

Total Equity 226,537,629


Page 23


for the period ending 31 May 2011

Note 3: Cash and Cash Equivalents

$

Municipal Fund Bank

Cash On Hand 20,330 Westpac on call 1,705,124 Term deposits – Westpac / WATC 8,340,864

10,066,319

Reserves Fund Bank

Westpac on call & Term Deposits 74,858,207 Westpac -Maxi Reserve 362,239

75,220,446

Total Cash 85,286,765


Page 24


by Divisions by Activities for the period ending 31 May 2011 Note 4

2010/2011 Budget

2010/2011 Amended

2010/2011 Year To Date

Amended Budget

2010/2011 Actual To

Date

$ $ $ $

Note: Material Variance is Year to Date Amended Budget to Year to Date Actual ( => 10% or => $10,000)

CORPORATE & EXECUTIVE SERVICES Net (Cost) Revenue to Council for Rates 18,303,399 18,888,006 17,314,000 18,830,605

Net (Cost) Revenue to Council for General Revenue 1,981,744 (864,746) (792,704) 2,890,447

Net (Cost) Revenue to Council for Corporate Services 1,290,826 1,189,359 7,708,342 815,445

Net (Cost) Revenue to Council for Project Management (111,850) (43,147) (41,827) (31,080)

Net (Cost) Revenue to Council for Information Services (536,389) (592,814) (577,999) (272,407)

Net (Cost) Revenue to Council for Television & Radio Services (19,690) (19,690) (19,690) (14,786)

Net (Cost) Revenue to Council for Members of Council (458,706) (523,025) (508,595) (440,141)

Net (Cost) Revenue to Council for Emergency Services 31,666 11,666 5,510 1,919

Net (Cost) Revenue to Council for Cossack Infrastructure Project (1) (1) (132,988) (55,085)

Net (Cost) Revenue to Council for Executive Admin (1,852,577) (1,703,444) (1,555,337) (1,250,179)

Net (Cost) Revenue to Council for Vehicle Storage Temporary Contract 0 0 0 102,540

Net (Cost) Revenue to Council for Human Resources 0 0 0 (7,241)

Net (Cost) Revenue to Council for Public Affairs 0 (27,569) (26,842) (50,816)

Net (Cost) Revenue to Council for Corporate Compliance Services 0 0 0 (26,976)

Net (Cost) Revenue to Council for Transformational Process 0 (170,000) (85,000) (1,573)

Net (Cost) Revenue to Council for Staff Housing (3,046,529) (2,744,823) (1,823,246) (483,886)

Net (Cost) Revenue to Council for Public Services Overheads 0 (19,400) (20,051) 563,770

COMMUNITY SERVICES Net (Cost) Revenue to Council for Cossack Art Awards (54,493) (79,713) (65,285) 148,854

Net (Cost) Revenue to Council for Tourism/Visitors Centres (499,139) (499,139) (459,208) (419,023)

Net (Cost) Revenue to Council for Aged Persons Housing (62,168) (62,168) (45,975) (25,312)

Net (Cost) Revenue to Council for Youth Development (169,250) (149,250) (123,360) (57,823)

Net (Cost) Revenue to Council for Other Culture (163,919) (148,819) (172,772) (64,048)

Net (Cost) Revenue to Council for Community Development (848,311) (765,085) (712,756) (918,922)

Net (Cost) Revenue to Council for Walkington Theatre (354,777) (459,001) (428,102) (389,835)

Net (Cost) Revenue to Council for Community Sponsorship (650,211) (657,771) (457,434) (294,567)

Net (Cost) Revenue to Council for Daycare Centres (80,781) (71,881) (176,004) (95,853)

Net (Cost) Revenue to Council for Child Health Clinics (201,032) (203,432) (197,266) (96,385)

Net (Cost) Revenue to Council for Karratha Entertainment Centre (1,457,533) (1,342,493) (1,301,234) (1,118,505)

Net (Cost) Revenue to Council for Karratha Aquatic Centre (859,140) (865,687) (1,558,299) (875,644)

Net (Cost) Revenue to Council for Roebourne Aquatic Centre (186,505) (246,786) (318,205) (188,330)

Net (Cost) Revenue to Council for Libraries (1,219,486) (1,132,826) (1,045,420) (988,804)

Net (Cost) Revenue to Council for Cossack Operations (494,211) (517,211) (474,768) (328,239)

Net (Cost) Revenue to Council for Ovals & Hardcourts 376,147 (256,493) (394,713) (490,466)

Net (Cost) Revenue to Council for Karratha Bowling & Golf (352,745) (352,745) (327,313) (381,208)

Net (Cost) Revenue to Council for Pavilions & Halls (721,670) 2,200,467 (744,994) (1,092,173)

Net (Cost) Revenue to Council for Recreation Projects (2,417,762) (1,829,318) (1,752,825) (1,171,600)

Net (Cost) Revenue to Council for Playgrounds (254,434) (64,434) (1,574,901) (147,420)

Net (Cost) Revenue to Council for Medical Services (105,930) (105,930) (96,559) (70,220)

Net (Cost) Revenue to Council for Other Buildings (288,353) (188,353) (487,387) (24,334)


Page 25

Shire Of Roebourne Statement Of Financial Activity (con’t)

by Divisions by Activities for the period ending 31 May 2011

2010/2011 Budget

2010/2011 Amended

2010/2011 Year To Date

Amended Budget

2010/2011 Actual To

Date

$ $ $ $

COMMUNITY SERVICES (con’t) Net (Cost) Revenue to Council for Baynton West Family Centre 0 0 0 0

Net (Cost) Revenue to Council for Economic Development (228,838) (228,838) (211,716) (105,785)

DEVELOPMENT & REGULATORY SERVICES Net (Cost) Revenue to Council for Building Control 399,417 190,640 178,276 370,216

Net (Cost) Revenue to Council for Health Services (565,612) (588,212) (529,929) (485,955)

Net (Cost) Revenue to Council for Town Planning (1,297,372) (1,078,540) (997,276) 566,632

Net (Cost) Revenue to Council for Strategic Planning 0 (226,000) (170,750) (172,239)

Net (Cost) Revenue to Council for Community Safety (419,905) (369,750) (100,545) (72,612)

Net (Cost) Revenue to Council for Ranger Services (1,399,565) (1,468,687) (1,362,701) (1,333,058)

Net (Cost) Revenue to Council for Camping Grounds 30,090 30,090 19,090 186,170

INFRASTRUCTURE SERVICES

Net (Cost) Revenue to Council for Waste Collection (1,208,429) (742,202) 304,144 240,628

Net (Cost) Revenue to Council for Landfill Operations 2,954,795 1,835,082 1,178,570 2,832,587

Net (Cost) Revenue to Council for Waste Overheads 0 0 (12,860) 830,010

Net (Cost) Revenue to Council for Depots (287,186) (312,979) (297,676) (382,741)

Net (Cost) Revenue to Council for Vehicles & Plant 2,872,365 2,795,644 1,975,141 1,497,530

Net (Cost) Revenue to Council for Roads & Streets (3,707,301) (3,636,415) (4,039,994) (2,549,273)

Net (Cost) Revenue to Council for Parks & Gardens (2,325,140) (2,333,901) (2,088,814) (1,202,208)

Net (Cost) Revenue to Council for Drainage (285,843) (285,843) (261,194) (81,160)

Net (Cost) Revenue to Council for Footpaths & Bike Paths (417,805) (417,805) (717,668) (137,476)

Net (Cost) Revenue to Council for Effluent Re-Use Scheme (543,975) (543,975) (1,131,103) (308,171)

Net (Cost) Revenue to Council for Cemeteries (55,176) (55,176) (50,674) (60,056)

Net (Cost) Revenue to Council for Public Toilets (436,010) (443,010) (430,625) (295,009)

Net (Cost) Revenue to Council for Beaches, Boat Ramps, Jetties (91,007) (91,007) (55,685) (89,318) Net (Cost) Revenue to Council for Roebourne Enhancement Scheme 0 0 0 0

Net (Cost) Revenue to Council for Town Beautification (1,482,125) (1,482,125) (1,636,750) (1,319,805) Net (Cost) Revenue to Council for Private Works & Reinstatements 1,589 4,589 4,872 (5,981)

Net (Cost) Revenue to Council for Works Overheads 0 0 (19,821) 1,033,333

Net (Cost) Revenue to Council for Parks & Gardens Overheads 0 0 (1,652) 753,763

Net (Cost) Revenue to Council for Karratha Airport 3,734,595 4,150,757 3,664,723 3,243,533

Net (Cost) Revenue to Council for Tien Tsin Inne 375,284 (24,716) (25,719) 246,123

Net (Cost) Revenue to Council for Other Airports (17,011) (17,011) (16,191) (3,073)

Net (Cost) Revenue to Council for Tech Services 248,784 199,345 178,846 (2,942,901)

Net (Cost) Revenue to Council for Tech Services Overheads (624,784) (584,784) (532,241) (365,084)


Page 26

10.2 LIST OF ACCOUNTS JUNE 2011

File No: Financial Creditor Invoices

Responsible Executive Officer: Executive Manager Corporate Services

Reporting Author: Creditors Officer

Date of Report: 30 June 2011

Applicant/Proponent: Not applicable


Attachment(s) Nil

PURPOSE To advise Council of payments made since the previous Ordinary Council Meeting. BACKGROUND Council has given delegated authority that allows the Chief Executive Officer to approve payments from Council‘s bank accounts either via cheque or through electronic lodgement. LEVEL OF SIGNIFICANCE The level of significance for this matter is very high in ensuring trade creditors are compensated for services they provide to the Shire. These services enable the Shire to meet the needs and expectations of the community. COUNCILLOR/OFFICER CONSULTATION Officers have been involved in the approvals of any requisitions, purchase orders, invoicing and reconciliation matters. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS Payments are to be made in accordance with Part 6, Division 4 of the Local Government Act 1995 and as per the Local Government (Financial Management) Regulations 1996. Payments are to be made through the municipal fund, trust fund or reserve funds. Payments are to be in accordance with approved systems as authorised by the CEO. POLICY IMPLICATIONS Staff are required to ensure that they comply under Council Policy CF6 – Purchasing Policy and CF5 - Regional Price Preference Policy (where applicable) and that budget provision is available for any expenditure commitments. FINANCIAL IMPLICATIONS Payments are made under delegated authority and are within defined and approved budgets. Payment is made within agreed trade terms and in a timely manner.


Page 27

STRATEGIC IMPLICATIONS Key Goal Two – Delivering Services Objective - Meeting the set service standards. Focussing on continuous improvement and best practice. Initiatives - Set service standards and regularly review to ensure they reflect the

communities‘ priorities. Continually review and streamline key work practices and work

processes. Priority 2009/10 - Establish work improvement groups within each division to

review and streamline key processes and practices. RISK MANAGEMENT CONSIDERATIONS It is incumbent on the Shire to have good trade practices. As a leader in the community it is important that good governance structures and controls are established. Having poor terms of trade is likely to have increase risk of penalties, loss of quality services and contractors and increase in dissatisfaction amongst the community. The reverse is the case with good terms of trade. ISSUES Economic Issues There are indirect benefits to the community with timely payments to the local economy. Social Issues There are no social issues related to this matter. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.


RELEVANT PRECEDENTS This is a monthly practice approved through delegation and policy direction. DELEGATED AUTHORITY Payments are made in accordance with agreed delegations provided to the CEO and staff as per Delegation 8 – Payment from the Municipal Find and Trust Fund. VOTING REQUIREMENTS Simple Majority


Page 28

OPTIONS: Option 1 As per Officers recommendation. Option 2 That Council by Simple Majority pursuant to Sections 6.7 and 6.9 of the Local Government Act, 1995 RESOLVES to:

1. ACCEPT payments totalling $9,302,315.54 submitted and checked with vouchers, being made up of :

a. Trust Vouchers 79-82 (Inclusive), b. EFT10947 to EFT11513 (Inclusive), c. Cancelled Cheque Vouchers 73115, 73819 and 73954 d. Cheque Vouchers 73975 - 74073 (Inclusive), e. Direct Debits 13649.1,13736.1,13739.1,13739.2,13767.1 and f. Payroll Cheques

with the EXCEPTION OF __(as listed)__

CONCLUSION It has been a customary practice that whilst being a leader in the community that we meet our terms of credit as established between suppliers and aspire to obtain discounts where practicable. Payments have been approved by authorised officers in accordance with agreed delegations and policy frameworks.


That Council by Simple Majority pursuant to Sections 6.7 and 6.9 of the Local Government Act, 1995 RESOLVES to:

1. ACCEPT payments totalling $9,302,315.54 submitted and checked with vouchers, being made up of : a. Trust Vouchers 79-82 (Inclusive), b. EFT10947 to EFT11513 (Inclusive), c. Cancelled Cheque Vouchers 73115, 73819 and 73954 d. Cheque Vouchers 73975 - 74073 (Inclusive), e. Direct Debits 13649.1,13736.1,13739.1,13739.2,13767.1

and f. Payroll Cheques.

i. as listed below:

Chq/EFT Date Name Description Amount 79 23.06.2011 Eaton Building Bond Refund PA1966 5,240.21 80 23.06.2011 Shire Of Roebourne Travel Assistance Trust Withdrawal - R Callow 287.14 81 23.06.2011 Sealanes Bond Refund Cat Trap 30.00 82 23.06.2011 Pindan Pty Ltd Bond Refund PA2049 41,660.89 EFT10947 01.06.2011 Australian Taxation Office Payroll Deductions 146,815.29 EFT10948 01.06.2011 Child Support Agency Payroll Deductions 290.01

EFT10949 02.06.2011 Luthuluthu Productions Roebourne Healthy Lifestyle Festival - Chooky Dancer Project 20,000.00

EFT10950 02.06.2011 Amnet It Services Email Broadband - 09.06.11 - 09.07.11 79.00

EFT10951 02.06.2011 British American Tobacco Australia Ltd TTI Kiosk Stock - Cigarettes 2,506.74

EFT10952 02.06.2011 Shell Company Of Australia Fuel 8,655.57

EFT10953 02.06.2011 Reliance Petroleum Fuel 23,582.53 EFT10954 02.06.2011 Seek Limited Job Advertising 1,694.00


Page 29

Chq/EFT Date Name Description Amount EFT10955 02.06.2011 Woolworths (WA) Ltd Cossack Kiosk Stock 1,009.26 EFT10956 02.06.2011 Beverley White Catering 2,746.00 EFT10957 02.06.2011 Allied Pickford‘s - Karratha Local History Removal Costs 1,016.40 EFT10958 02.06.2011 All Seasons Karratha Accommodation P. Jones 11.05.11 - 20.05.11 2,693.50

EFT10959 02.06.2011 Karratha First National Real Estate Shire Housing Rentals - Bond Top Up 360.00

EFT10960 02.06.2011 Chefmaster Australia Bin Liners 1,226.35 EFT10961 02.06.2011 Chemsearch Australia Yield Aerosol Penetrating Agent 1,417.94

EFT10962 02.06.2011 Corporate Express Australia Pty Ltd Stationery, Office Chair 2,303.96

EFT10963 02.06.2011 C-Direct P/L Prepaid TTI Kiosk Stock - Phone Cards 1,920.00 EFT10964 02.06.2011 Transpacific Cleanaway Wickham Library Waste Services 329.45 EFT10965 02.06.2011 Chandler Macleod Waste Services Labour Hire 19,765.90

EFT10966 02.06.2011 Davis Langdon Pty Ltd Baynton West Family Centre - Cost Management Services 8,125.51

EFT10967 02.06.2011 Excel Electronics 209B Richardson Way - Antenna Installation 220.00 EFT10968 02.06.2011 Forte Airport Management Karratha Airport - Project Management 12,970.87 EFT10969 02.06.2011 Fox J Reimbursement - WWC Check 50.00

EFT10970 02.06.2011 GHD Pty Ltd Management Of SOR Capital Building Works - Job Management Finalisation and Handover 1,750.32

EFT10971 02.06.2011 GFI Asia Pacific Pty Ltd Subscription Renewal - Mail Archiver 19.04.11 - 19.04.12 1,262.80 EFT10972 02.06.2011 Hart Sport KEC - Sporting Goods 149.40 EFT10973 02.06.2011 Host Direct TTI Kiosk Stock 221.32

EFT10974 02.06.2011 Karratha & Districts Chamber Of Commerce State Budget Breakfast Ticket - J Lally 40.00

EFT10975 02.06.2011 Karratha Newsagency TTI Kiosk Stock - Magazines and Newspapers 4,492.39 EFT10976 02.06.2011 Karratha Visitors Centre TTI Kiosk Stock - Assorted Souvenirs 1,099.98

EFT10977 02.06.2011 Karratha Alternative Carriers RAC - Transport Chlorine 1,683.00

EFT10978 02.06.2011 Karratha Tavern TTI Kiosk Stock - Beer & Wines 12,926.34 EFT10979 02.06.2011 LRW'S Electrical Superstart Battery 138.75 EFT10980 02.06.2011 Lil's Retravision Karratha TTI - Electrical Goods 89.95

EFT10981 02.06.2011 Mercure Hotel - Perth Karratha Leisure Centre - Accommodation Design Meeting 603.00

EFT10982 02.06.2011 Midalia Steel End Caps 50.38 EFT10983 02.06.2011 McCormack N Reimbursement WWC Check 50.00 EFT10984 02.06.2011 New Wave Caterers Catering 235.00

EFT10985 02.06.2011 Point Samson Community Association Inc Bucks for Bags Programme 1,360.00

EFT10986 02.06.2011 Water2Water Admin Building - Service Water Filter 7,399.10

EFT10987 02.06.2011 Pilbara Iron Company (Services) Pty Ltd Wickham Library Electricity 6,350.46

EFT10988 02.06.2011 Parry's Merchants TTI Kiosk Stock 17,132.40 EFT10989 02.06.2011 Roebourne Visitor Centre Roebourne Tourist Bureau March/April 2011 Contribution 38,030.08 EFT10990 02.06.2011 Swan Earthmoving Removal of Sand and Gravel 7,920.00

EFT10991 02.06.2011 Signswest Stick With Us Sign Studio Cossack Signage 2,183.50

EFT10992 02.06.2011 Shenton Enterprises Pty Ltd RAC - Repair Magnum Pool Cleaner 1,996.50

EFT10993 02.06.2011 Stihl Shop Redcliffe Stihl Blower 1,727.35 EFT10994 02.06.2011 Te Wai Manufacturing Embroidering of Winter Jackets With Shire Logo 1,320.00

EFT10995 02.06.2011 Royal Life Saving Society WA Inc KAC - Lifeguard Re-Qualification - T Starling 181.50

EFT10996 02.06.2011 TNT Express Freight 903.08 EFT10997 02.06.2011 Truck Centre (WA) Pty Ltd Head Light Protectors/fuel filter 488.11

EFT10998 02.06.2011 Topcon Positioning Systems (Aust) Pty Ltd Replacement of Civil Cad USB 110.00

EFT10999 02.06.2011 Landmark Operations Limited Quickbayt 2Kg Flybait 317.77

EFT11000 02.06.2011 Blackwoods (Atkins Carlyle Ltd) Electrical Tape 59.43


Page 30

Chq/EFT Date Name Description Amount EFT11001 02.06.2011 Protector Alsafe Safety Boots 428.47 EFT11002 02.06.2011 Dorma Automatics Pty Ltd Karratha Airport - Scheduled Service of Doors 2,073.50 EFT11003 02.06.2011 Artcraft Pty Ltd Signage 1,259.50 EFT11004 02.06.2011 AVP Commercial Pools KAC - Task to Meet Compliance Standards 18,832.00 EFT11005 02.06.2011 Airport Security Pty Ltd Karratha Airport - Security Identification Cards 240.00 EFT11006 02.06.2011 Apple Store Perth City Application For iPad 540.95 EFT11007 02.06.2011 Alliance Power And Data PUPP - Consultants Fees 36,514.50 EFT11008 02.06.2011 BOC Limited Karratha SES - LPG Gas Bottle 110.00 EFT11009 02.06.2011 Beaurepaires Supply and Fit New Tyre 4,489.91 EFT11010 02.06.2011 BC Lock & Key Karratha Airport - SOR Padlocks And Keys 5,938.26 EFT11011 02.06.2011 Wickham Service Station Fuel 318.54 EFT11012 02.06.2011 D Brierley Refund Of Swimming Lessons - E Brierley 80.00 EFT11013 02.06.2011 CJD Equipment Cab Filter 2,238.46

EFT11014 02.06.2011 Centurion Transport Co Pty Ltd Freight 2,962.92

EFT11015 02.06.2011 Coca-Cola Amatil (Holdings) Ltd TTI Kiosk Stock - Cool Drinks 7,972.93

EFT11016 02.06.2011 Coventry‘s UHF Radio 1,991.96 EFT11017 02.06.2011 Chemform Washroom Cleaner 377.47 EFT11018 02.06.2011 P Conrau Incidentals - Microsoft Training Course 280.85 EFT11019 02.06.2011 K Cameron Staff Training Liquor Licensing Certificate - K Cameron 235.00

EFT11020 02.06.2011 David Gray And Co Pty Limited Weed Control Chemicals 754.25

EFT11021 02.06.2011

Department Of Environment & Conservation 7 Mile Waste - Licence Renewal 17,966.06

EFT11022 02.06.2011 Digital Images International Pty Ltd Karratha Airport - Universal Display Controllers 27,720.00

EFT11023 02.06.2011 Department Of Corrective Services Litter Clean Up 1,056.00

EFT11024 02.06.2011 E & MJ Rosher Pty Ltd H/Duty Torque Cushion Couplings 990.00

EFT11025 02.06.2011 Environmental Industries Cattrall Park Redevelopment - Progress Claim 1 Tender G012-10/11 236,711.57

EFT11026 02.06.2011 H Eaton Reimbursement of CPA Subscription 684.23 EFT11027 02.06.2011 Farinosi & Sons Pty Ltd Concrete Packs 734.40

EFT11028 02.06.2011 Fortesque Bus Service Pty Ltd KEC - Transport For School Holiday Activity Program 5,940.00

EFT11029 02.06.2011 Fire And Safety WA Pt Samson VBFB - Safety Equipment 2,417.75 EFT11030 02.06.2011 Frogs Coffee Bean & Tea TTI Kiosk Stock 874.43

EFT11031 02.06.2011 Form Contemporary Craft & Design Public Art Strategy - Consultancy Services 7,821.00

EFT11032 02.06.2011 S Fehrman Refund Of Swimming Lessons - C Fehrman 100.00

EFT11033 02.06.2011 Gas City Pest Control Millars Well Daycare - WO# 1335 Treat Tree For Active Termites 121.00

EFT11034 02.06.2011 Geoff Ninnes Fong & Partners Pty Ltd KAC - Superintendant Representative During Upgrade 5,363.64

EFT11035 02.06.2011 Gavin Construction KYFC - Design And Construction G03-10/11 Progress Claim 2 60,949.32

EFT11036 02.06.2011 GES Consulting Karratha Leisure Complex - Project Management Services 29.04.11 - 20.05.11 14,498.00

EFT11037 02.06.2011 Home Hardware Karratha General Hardware, Cossack Accom/Airport 501.34

EFT11038 02.06.2011 Hitachi Construction Machinery Fan Belt Set 215.95

EFT11039 02.06.2011 Hearing & Audiology Workcover Full Audio Assessment 500.00 EFT11040 02.06.2011 Karratha Smash Repairs Replace Front Door Glass & Windscreen 3,558.76 EFT11041 02.06.2011 Karratha Auto Electrics Supply and Install EBS 907.94

EFT11042 02.06.2011 Kott Gunning Karratha Leisure Complex - Legal Advice Relating to Design & Construction 3,399.00

EFT11043 02.06.2011 Komatsu Australia Pty Ltd P8001 500 Hour Service 693.49


Page 31

Chq/EFT Date Name Description Amount EFT11044 02.06.2011 Lyons & Peirce Karratha Airport - Water Cartage 2,136.75 EFT11045 02.06.2011 Lo-Go Appointments Rates Training Mentoring and Support 2,803.09 EFT11046 02.06.2011 Landgate Rural UV General Revaluation 2011/2012 1,203.51 EFT11047 02.06.2011 C Longmore Reimbursement - catering for EMG Meeting 217.00

EFT11048 02.06.2011 Macdonald Johnston Engineering Supply Miscellaneous Parts 475.96

EFT11049 02.06.2011 Moxham Motors Air Filter 743.90 EFT11050 02.06.2011 I Miller Reimbursement For Healthy Dog Day Lunch 178.20

EFT11051 02.06.2011 Managerial Resource Training

Diploma of Project Management Block 1 And 2 - Course Fees Materials And Enrolment Fee 711.00

EFT11052 02.06.2011 MM IT Consulting (WA) Pty Ltd Onsite Assistance: SAN/VMware/DR Implementation 10,851.85

EFT11053 02.06.2011 Mammoet Australia Pty Ltd Wet Hire of Crane - Unload Shipping Containers 1,481.15 EFT11054 02.06.2011 P McMillan Refund Of Swimming Lessons - L McMillan 80.00

EFT11055 02.06.2011 NW Communications & IT Specialists 7 Mile Waste - Supply & Installation UHF Antenna 4,869.80

EFT11056 02.06.2011 Northwest Copier & Fax Services Canon Printer 3,302.80

EFT11057 02.06.2011 Broadcast Australia Pty Ltd Facilities Leasing - SBS Mt Welcome Power Recovery 366.43 EFT11058 02.06.2011 Noone Imagewear Uniforms - Ties 1,949.54

EFT11059 02.06.2011 Neverfail Springwater Pty Ltd HR - Replacement Water Bottles 28.25

EFT11060 02.06.2011 OTS Landscaping Service 5 Kwong Close - Tree Lopping 715.00

EFT11061 02.06.2011

Fulton Hogan Industries Pty Ltd (Pioneer Road Services) Asphalt 6,019.20

EFT11062 02.06.2011 Pilbara Distributors Cossack Kiosk Stock 258.30 EFT11063 02.06.2011 Pilbara Motor Group Air Filter 46.54 EFT11064 02.06.2011 Pilbara Tafe Walkington Theatre - March Contribution 70,962.93

EFT11065 02.06.2011 Pilbara Newspapers Pty Ltd (Pilbara Echo) Printing - Karratha City Of The North Volume 1-3 16,508.36

EFT11066 02.06.2011 Roy Galvin & Co Pty Ltd Multigib Joint 304.81

EFT11067 02.06.2011 Ralph & Beattie Bosworth Pty Ltd

Karratha Leisure Complex - Cost Management And Quantity Surveying Consultancy Services 16,225.00

EFT11068 02.06.2011 HOLCIM (AUSTRALIA) PTY LTD Back Beach - 150t Road Base 7,284.52

EFT11069 02.06.2011 Roebourne Dingo Hire Removal of Sand and Gravel 3,960.00

EFT11070 02.06.2011 Amcap (Formerly Skipper Truck Parts) Alternator 1,790.99

EFT11071 02.06.2011 Statewide Bearings Tapers 580.10 EFT11072 02.06.2011 Kmart Karratha Roebourne Library - General Materials 313.00 EFT11073 02.06.2011 Stott & Hoare Legend CAT6 2M Network Cable 2,578.40 EFT11074 02.06.2011 Statewide Turf Services Mowing Various Locations 14,328.26 EFT11075 02.06.2011 Swoon Design Studio Design Community Update Advertisement 437.25 EFT11076 02.06.2011 Steel Cap Recruitment Admin Building Labour Hire 8,076.93

EFT11077 02.06.2011 Transpacific Industrial Solutions

KAC - Mobile Vacuum Truck With Operator To Remove Glass 3,218.60

EFT11078 02.06.2011 State Library of WA (Office of Shared Services) Dampier Library - Lost And Damaged Books 11.00

EFT11079 02.06.2011 UFL Airports Australia Pty Ltd

Karratha Airport - Stage 2 Replacement Seating Final Balance Payment 20,301.60

EFT11080 02.06.2011 UDLA Cattrall Park Redevelopment - Stage 4 Landscape Works Administration Including Disbursements 594.00

EFT11081 02.06.2011 J Verbeek 2011 Pilbara Pulse Economic Summit - J Verbeek Reimbursement 220.00

EFT11082 02.06.2011 Westrac Equipment Pty Ltd Filters & parts 1,237.43

EFT11083 02.06.2011 Wickham Newsagency Publications Purchased For Roebourne Library During 2010 168.90

EFT11084 02.06.2011 Wormald Australia Pty Ltd Karratha Airport Fire Panels Testing - May 2011 389.82 EFT11085 02.06.2011 Wurth Australia Pty Ltd Workshop Consumables 350.06 EFT11086 02.06.2011 Downer Edi Works Pty Ltd Road Repairs To Coolawanyah Road 36,992.97


Page 32

Chq/EFT Date Name Description Amount

EFT11087 02.06.2011 A Ward Karratha Leisure Centre Expenses - Belmont Site Tours - A Ward 244.90

EFT11088 02.06.2011 S Winnie Refund Of Swimming Lessons - S Winnie 80.00 EFT11089 02.06.2011 Yakka Pty Ltd Uniforms 265.66

EFT11090 02.06.2011 MM IT Consulting (WA) Pty Ltd

IT - Onsite Assistance With SAN/VMware/DR Implementation - Week 1 9,207.37

EFT11091 07.06.2011 Skipper Trucks Hooklift Truck Plus 5 Hookbins 332,990.95 EFT11092 09.06.2011 Philip Morris Limited TTI Kiosk Stock - Cigarettes 1,116.41

EFT11093 09.06.2011 Sandover Pinder Pty Ltd Shire Of Roebourne Office Refurbishment - Professional Services Disbursements And Consultants Fee's 5,275.60

EFT11094 09.06.2011 S Vertigan Conference Expenses - LGMA Women In Local Government 193.25

EFT11095 09.06.2011 Woolworths (WA) Ltd KEC - Cleaning and Sanitary Items For Crèche 200.87 EFT11096 09.06.2011 K Christensen Home Ownership Allowance 572.00

EFT11097 09.06.2011 Dept Of Housing & Works-Douglas Rent ** Payroll Deductions 250.00

EFT11098 09.06.2011 Dept Of Housing & Works-Hughes Rent *** Payroll Deductions 920.00

EFT11099 09.06.2011 T Swetman Home Ownership Allowance 555.00 EFT11100 15.06.2011 Australian Taxation Office Payroll Deductions 154,827.71 EFT11101 15.06.2011 Child Support Agency Payroll Deductions 290.01

EFT11102 09.06.2011 Karratha Contracting Pty Ltd

Karratha Airport - Control Tower And Lighting Cubicle Interface Work 104,748.63

EFT11103 13.06.2011 Patrick McClure City of the North Meeting Expenses - 14.06.11 409.55 EFT11104 13.06.2011 Truck Centre (WA) Pty Ltd Mack Granite 6x4 Day Cab Prime Mover x 2 534,763.00 EFT11105 13.06.2011 D Pentz Monthly Perth Meetings Expenses 325.95 EFT11106 13.06.2011 R Van Welie Landcorp / City of North Meeting Expenses 93.70 EFT11107 13.06.2011 A&B Leather & Canvas Karratha Airport - Wind Socks 1,844.00 EFT11108 13.06.2011 Avis Australia Car Hire Car Hire G Shoemark 80.59

EFT11109 13.06.2011 Allied Pickford‘s - Karratha Uplift Roebourne Library & Deliver to Shire Building Roebourne 5,276.70

EFT11110 13.06.2011 British American Tobacco Australia Ltd TTI Kiosk Stock - Cigarettes 786.94

EFT11111 13.06.2011 J Brown Development of Management Plan for Karratha Leisure Centre 4,235.00

EFT11112 13.06.2011 Corporate Express Australia Pty Ltd Stationery 3,305.00

EFT11113 13.06.2011 Transpacific Cleanaway Wickham Library Waste Service 133.98 EFT11114 13.06.2011 Chandler Macleod Waste Services Labour Hire 26,452.88

EFT11115 13.06.2011 James Cutfield T/As Signature Music KYFC - Audio Installation Consultancy 1,210.00

EFT11116 13.06.2011 Esplanade Hotel Fremantle Staff Training - Accommodation 841.00

EFT11117 13.06.2011 Educational Experience Pty Limited KEC - Craft Supplies for School Holiday Program 457.82

EFT11118 13.06.2011 GHD Pty Ltd Stage One - Bulgarra Community Centre Tender Assessment Design Development Review 29,358.29

EFT11119 13.06.2011 Harvey World Travel Staff Flights 4,895.09 EFT11120 13.06.2011 G Harlen Cancelled EFT EFT11121 13.06.2011 Hathaway's Lubricants Transmission Oil 2,393.45 EFT11122 13.06.2011 Karratha Florist TTI Kiosk Flowers May 2011 525.00

EFT11123 13.06.2011 Karratha & Districts Chamber Of Commerce KDCCI State Budget Breakfast - F White-Hartig 40.00

EFT11124 13.06.2011 Karratha Alternative Carriers Transport Mower 209.00

EFT11125 13.06.2011 Karratha Tavern TTI Kiosk Stock - Beer and Wines 9,300.07 EFT11126 13.06.2011 M Joyce Crane Hire Shire Depot - Crane Hire to Lift Hook Bins 185.85 EFT11127 13.06.2011 Midalia Steel Galvanized Pipe 456.82 EFT11128 13.06.2011 WALGA (Marketforce) Advertising - Dampier Highway Streetscaping Tender 2,898.21 EFT11129 13.06.2011 New Wave Caterers Catering 220.00 EFT11130 13.06.2011 Poolmart Karratha KAC - Hydrochloric Acid 632.60


Page 33


EFT11131 13.06.2011 Signswest Stick With Us Sign Studio

Karratha Airport Carpark Upgrade - Nearing Completion Sign 682.00

EFT11132 13.06.2011 TNT Express Freight 1,882.98 EFT11133 13.06.2011 Truck Centre (WA) Pty Ltd Replace Clutch Assembly 6,839.68 EFT11134 13.06.2011 The Retic Shop Bermad Coil 5,545.59 EFT11135 13.06.2011 Atom Supply Sledge Hammer,Screws Washers and Nuts, Container 307.53

EFT11136 13.06.2011 A Noble & Son Ltd - WA Division Chain 77.00

EFT11137 13.06.2011 Protector Alsafe Uniforms 4,471.37

EFT11138 13.06.2011 Attorney-General's Department Karratha Airport - Auscheck Lodgements 1,539.00

EFT11139 13.06.2011 Assured Waterside Apartments Staff Training Accommodation 498.00

EFT11140 13.06.2011 Airport Security Pty Ltd Karratha Airport - Aviation Security Identification Cards 440.00

EFT11141 13.06.2011 Amlec House Pty Ltd CRA Lighting And CCTV Audit - Balance Of Payment 2/3 Fixed Fee 29,865.00

EFT11142 13.06.2011 BOC Limited Mixer Torch Cut Tip 626.31 EFT11143 13.06.2011 BC Lock & Key Dampier Pavilion - Supply Padlocks And Keys 1,882.52 EFT11144 13.06.2011 Boundaries WA Karratha Airport - Fencing For Baggage Area 1,852.98

EFT11145 13.06.2011 BEST Consultants Bulgarra Oval Electrical Upgrade - Contract Administration 4,609.00

EFT11146 13.06.2011 BT Equipment Pty Ltd Fuel Filter Long 355.24 EFT11147 13.06.2011 Budget Rent A Car Hire Vehicle - P Jones 11.05.11 - 20.05.11 634.06 EFT11148 13.06.2011 BGC Contracting Blue Metal Aggregate 475.20

EFT11149 13.06.2011 Brooks Hire Service Pty Ltd

Waste Services - Dry Hire And Demobilisation Costs For Articulated Dump Truck 14,465.00

EFT11150 13.06.2011 Black Olive Catering NAIDOC Festival - Cooking Demonstration By M Olive 1,925.00

EFT11151 13.06.2011 CJD Equipment 2000hr Service on Volvo L70F Loader with Travel & Accommodation 4,395.00

EFT11152 13.06.2011 Coates Hire Operations Bulgarra Community Centre - Hire of Toilet Block Holding Tank And Pump 16,456.87

EFT11153 13.06.2011 Coca-Cola Amatil (Holdings) Ltd TTI Kiosk Stock - Cool Drinks 5,047.76

EFT11154 13.06.2011 Coventry's Repairs To Pressure Washer 512.30 EFT11155 13.06.2011 Coda Studio Pty Ltd BWFC - Contract Administration 18,396.87

EFT11156 13.06.2011 David Gray And Company Pty Limited Diazinon 1,705.00

EFT11157 13.06.2011

Department Of Environment & Conservation Waste Services - Controlled Waste Tracking Forms 39.00

EFT11158 13.06.2011 E & MJ Rosher Pty Ltd Auxiliary Valve Kit 2,734.60 EFT11159 13.06.2011 Bradken Mining Grader Blade 1,990.99 EFT11160 13.06.2011 Firey Productions Karratha City of the North - Film Shoot 3,872.00 EFT11161 13.06.2011 Gas City Pest Control Cossack Gaol - Termite Treatment 121.00

EFT11162 13.06.2011 Hitachi Construction Machinery Air conditioner Filter 752.50

EFT11163 13.06.2011 Horabin's Trust Professional Development Session - Bullshift With Andrew Horabin 19,800.00

EFT11164 13.06.2011 Karratha Smash Repairs Replace Windscreen 1,122.00 EFT11165 13.06.2011 Karratha Auto Electrics Supply and Fit Electrical Brake Control 800.50 EFT11166 13.06.2011 Lo-Go Appointments Rates Training Mentoring and Support - V Schwidden 2,393.97

EFT11167 13.06.2011 Liftmec Pty Ltd Transport CAT Dump Truck Shire Depot To 7 Mile Waste Site 726.00

EFT11168 13.06.2011 Landgate Gross Rental Valuations 16.04.11 - 13.05.11 1,525.90

EFT11169 13.06.2011 LGIS Risk Management Bulgarra Community Centre - Review Of OSH Tender Documentation And Provide Written Report 3,168.00

EFT11170 13.06.2011 Moxham Motors Air Filter 186.00

EFT11171 13.06.2011 Media Monitors Australia Pty Ltd Media Monitoring 540.29

EFT11172 13.06.2011 Managerial Resource Training Staff Training Diploma Of Project Management 711.00


Page 34


EFT11173 13.06.2011 Orica Australia Pty Ltd Bulgarra WWTP - Service Fee For 920kg Chlorine Cylinder 1,255.22

EFT11174 13.06.2011 OTS Landscaping Service 5 Kwong Close - Installation Of Reticulation 3,162.50 EFT11175 13.06.2011 Pirtek Air Operated Oil Pump 3,466.25 EFT11176 13.06.2011 Pilbara Motor Group Mud Flaps 44.77 EFT11177 13.06.2011 Pilbara Copy Service Waste Services - Copier Charges May 2011 162.09

EFT11178 13.06.2011 Pilbara Newspapers Pty Ltd (Pilbara Echo) Advertising - Twilight Tunes 418.00

EFT11179 13.06.2011 Pilbara Earthmoving Wet Hire D7 Dozer 11,083.60

EFT11180 13.06.2011 Quarrian Pty Ltd T/As G & S Transport

40 Mile Beach Access Road - Hire Of Prime Mover And Semi End Tippers 35,640.00

EFT11181 13.06.2011 Roebourne Dingo Hire Removal of Excess Sand and Gravel 8,448.00

EFT11182 13.06.2011 RENE Engineering Services Repair Damages To Tipper 11,237.60

EFT11183 13.06.2011 RPS Planning Transient Workforce Accommodation Policy 36,087.78

EFT11184 13.06.2011 Amcap (Formerly Skipper Truck Parts) Air Cleaner 465.45

EFT11185 13.06.2011 Statewide Bearings Trigger Safety 11.00 EFT11186 13.06.2011 Kmart Karratha KEC - Electrical Goods 35.00 EFT11187 13.06.2011 Statewide Turf Services Mowing Various Locations 17,130.02 EFT11188 13.06.2011 Steel Cap Recruitment Depot Labour Hire 3,298.69

EFT11189 13.06.2011 Syme Marmion & Co

Voluntary Development Contribution Project - Consultancy Services and Disbursements April - May 2011 23,919.97

EFT11190 13.06.2011 Shelf Cleaning Services Pty Ltd Cleaning Of PCYC Hall Roebourne 4,282.50

EFT11191 13.06.2011 Sanders Turner Ellick Architects

Professional Services And Disbursements - Visit Karratha And Port Hedland Airports - To Be On Charged To Town Of Port Hedland 6,435.94

EFT11192 13.06.2011 Tradelink Plumbing Supplies Karratha Golf Course - Gibault Multi Joint with Bolt 357.09

EFT11193 13.06.2011 Tox Free (Karratha) Pty Ltd Bulgarra WWTP - Pump Out Treated Waste Water Sumps 1,819.31

EFT11194 13.06.2011 Versatile Building Products Cossack Gaol - Aluminum Plank Padlock and Adhesive 2,024.68 EFT11195 13.06.2011 Westrac Equipment Pty Ltd 500 Hour Service Kit 1,259.07 EFT11196 13.06.2011 Woolworths (WA) Ltd TTI Kiosk Stock 698.80

EFT11197 13.06.2011 Wormald Australia Pty Ltd Karratha Airport - Fire System Testing On Hydrant Pumps April 2011 1,711.16

EFT11198 13.06.2011 WA Library Supplies Wickham Library - Library Trolleys And Stationery 1,357.25 EFT11199 13.06.2011 Beverley White Catering 1,594.00

EFT11200 13.06.2011 World's Best Products Pty Ltd Graffiti Removal - Safewipe Kits 5,344.00

EFT11201 13.06.2011 Ziggy Contracting Relocation Of Playground Hunt Way Pavilion to Bulgarra Sporting Precinct 23,980.00

EFT11202 15.06.2011 Pindan Pty Ltd BWFC Progress Claim No 4 Construction 797,782.55

EFT11203 15.06.2011 C Jones Conference Expenses C Jones - NW Pool Managers Conference 328.80

EFT11204 15.06.2011 Woolworths (WA) Ltd Cossack Café Kiosk Stock 1,307.71 EFT11205 15.06.2011 E Wright Conference Expenses - Mosaic Software Training 389.50 EFT11206 15.06.2011 Skipper Trucks Tandem Axle 6x4 Tip Truck 201,329.80

EFT11207 20.06.2011 Point Samson Community Association Inc Refund Bond Hire 300.00

EFT11208 20.06.2011 Australian Human Resources Institute Staff Training - Investigating Workplace Misconduct 420.75


EFT11210 20.06.2011 Corporate Express Australia Pty Ltd

IT - CA Total Defence For Endpoint Premium Edition - Subscription Renewal 4,095.30

EFT11211 20.06.2011 Transpacific Cleanaway KTA Airport Bin Services 1,893.16 EFT11212 20.06.2011 Chandler Macleod Waste Services Labour Hire 9,699.87

EFT11213 20.06.2011 James Cutfield T/As Signature Music Production & Coordination of Twilight Tunes 04.06.11 3,355.00


Page 35

Chq/EFT Date Name Description Amount EFT11214 20.06.2011 Excel Electronics 9 Sing Place - Align Antenna/TV 132.00 EFT11215 20.06.2011 Fox J Dampier Library - DVD Series 39.84

EFT11216 20.06.2011 S Giltrow Reimbursement Flights Re Training 26.06.11 - 02.07.11 446.82

EFT11217 20.06.2011 G Harlen G Harlen Reimbursement - Catering Development Contributions Officers Session 26/05/11 137.05

EFT11218 20.06.2011 Karratha Florist Roebourne Dawn Service - Wreath 95.00 EFT11219 20.06.2011 Karratha Newsagency TTI Kiosk Stock - Newspapers and Magazines 4,001.64 EFT11220 20.06.2011 Karratha Visitors Centre Shire Funding - May / June 2011 53,326.71 EFT11221 20.06.2011 Karratha Tavern TTI Kiosk Stock - Beer & Wines 4,385.91

EFT11222 20.06.2011 Landmark Engineering & Design

Supply & Freight Of Montego Information Shelter - Weatherproof Display Panel Colour Maroon 13,605.90

EFT11223 20.06.2011 Leisure Institute Of WA Aquatics (Inc) LIWA North West Seminar Registration - M Van Derwalt 90.00

EFT11224 20.06.2011 M Joyce Crane Hire Crane Hire For Unloading Hook Bins From Trailer 360.31

EFT11225 20.06.2011 WALGA (Marketforce) Preparation Of Procurement Documentation For Plant Disposal Tender Process 3,684.34

EFT11226 20.06.2011 North West Realty Storage Unit Rental For Local History Office - 1 Day 12.80

EFT11227 20.06.2011 TJM Pilbara/North West 4WD GPS Crossover Unit 1,174.00

EFT11228 20.06.2011 Parry's Merchants TTI Kiosk Stock 8,690.20 EFT11229 20.06.2011 Poinciana Nursery 75 Bags of Soil Improver 960.00 EFT11230 20.06.2011 Swan Earthmoving Remove Material from Dampier Roads 2,640.00

EFT11231 20.06.2011 St John Ambulance-Karratha Waste Services Staff Training - Senior First Aid Training 180.00

EFT11232 20.06.2011 Shell Company Of Australia Diesel WE 07.06.11 OD 0 8,826.22

EFT11233 20.06.2011 Reliance Petroleum Fuel 35,922.39 EFT11234 20.06.2011 Sealanes Cossack Kiosk Stock 160.64 EFT11235 20.06.2011 Te Wai Manufacturing KAC - Swim Teacher Number Bibs 141.60 EFT11236 20.06.2011 TNT Express Freight 670.06 EFT11237 20.06.2011 Visimax ID Wallets 410.20 EFT11238 20.06.2011 Yaandina Family Centre Community And Cultural Grant CC/01/OCT10 1,000.00

EFT11239 20.06.2011 Worksense Safety & Workwear Uniforms 12.93

EFT11240 20.06.2011 Atom Supply Reflective Traffic Cones 1,869.75

EFT11241 20.06.2011 Blackwoods (Atkins Carlyle Ltd) Gloves 305.18

EFT11242 20.06.2011 Computelec Pty Ltd SYMC Backup Exec 2010 Server WIN - Server Renewal 1st Year 932.76

EFT11243 20.06.2011 Protector Alsafe Waste Management - Uniforms 2,949.24 EFT11244 20.06.2011 A & P Transport Chook Food 40.00 EFT11245 20.06.2011 Abco Products 5L Ecozyme B+ 369.07 EFT11246 20.06.2011 Avdata Australia Karratha Airport - Avdata Billing Charges May 2011 1,055.02 EFT11247 20.06.2011 Airport Security Pty Ltd Karratha Airport - Security Identification Cards May 2011 240.00 EFT11248 20.06.2011 BOC Limited Barrel Heating Tip and Mixer Torch Cut 232.28 EFT11249 20.06.2011 BP Roebourne Fuel 699.18 EFT11250 20.06.2011 BC Lock & Key Roebourne Basketball Courts - Key Cutting 222.20 EFT11251 20.06.2011 Wickham Service Station Fuel 441.58 EFT11252 20.06.2011 P Bommer Reimbursement - Hangers for Staff Uniforms 44.75

EFT11253 20.06.2011 Bowman And Associates Pty Ltd

Preparation - Study The Effects on Waste Services and The City of The North Plan 15,400.00

EFT11254 20.06.2011 Centurion Transport Co Pty Ltd Freight 1,415.44

EFT11255 20.06.2011 Coates Hire Operations Karratha Airport - Hire Portable Lighting Towers 16,083.56

EFT11256 20.06.2011 Coca-Cola Amatil (Holdings) Ltd TTI Kiosk Stock - Soft Drinks 2,241.64

EFT11257 20.06.2011 Coventry's Fuel Filter 1,128.66

EFT11258 20.06.2011 Cabcharge Australia Pty Ltd Cabcharge Vouchers 533.06

EFT11259 20.06.2011 Comgroup Australia Pty Ltd

Two Way Radio System - Base Rental 01.07.11 - 30.09.11 2,815.49


Page 36


EFT11260 20.06.2011 Chamber Of Commerce & Industry WA HR - Industrial Relations Advice 1,373.63

EFT11261 20.06.2011 Coda Studio Pty Ltd BWFC Progress Bill April 2011 - Mechanical Electrical Hydraulics Civil & Structural Consulting Services 12,602.57

EFT11262 20.06.2011 Creating Communities Youth Development Strategic and Implementation Plan 178.75

EFT11263 20.06.2011 Daysafe Training And Assessing Conduct Haul Truck Operations Assessment 3,200.00

EFT11264 20.06.2011 Ezdigital Digitization of Archive Audio Tapes 7,538.90 EFT11265 20.06.2011 Farinosi & Sons Pty Ltd Araldite, broom, brushcutter line, cut off disc 143.62

EFT11266 20.06.2011 Fortesque Bus Service Pty Ltd Sunday Bus Service - May 2011 4,221.00

EFT11267 20.06.2011 Fire And Emergency Services Authority Karratha Airport - Annual Monitoring Fee 826.84

EFT11268 20.06.2011 Gas City Pest Control Basset Road Unit 8 - Inspect and Report On Termites 374.00

EFT11269 20.06.2011 **DO NOT USE** - Gemini Medical Centre - Karratha Waste Services Staff Vaccinations 322.00

EFT11270 20.06.2011 Home Hardware Karratha Cossack - Various Hand Tools 244.70 EFT11271 20.06.2011 Insight Callcentre Services Insight Call Centre Services - May 2011 467.61 EFT11272 20.06.2011 Karratha Smash Repairs Windscreen Replacement 660.00 EFT11273 20.06.2011 Keyspot Services Staff Recognition Trophy - A Wright 102.00

EFT11274 20.06.2011 Karratha Comlec KTA Airport - Identify Line at MDF for Fire Alarm Monitoring 132.00

EFT11275 20.06.2011 Karratha Auto Electrics Twin Core ,Circuit Breaker, Labour 638.58 EFT11276 20.06.2011 Karratha Party Hire Karratha Airport - Hire Of Tables And Chairs 233.75

EFT11277 20.06.2011 KPMG Australia Develop Community Strategic Plan and Assist with ISP Process. 25,147.10

EFT11278 20.06.2011 Lyons & Peirce Bulgarra Oval Portable Toilets - Pump Out 905.50 EFT11279 20.06.2011 Landgate Planning - Online Transaction Summary May 2011 76.00

EFT11280 20.06.2011 LGIS Risk Management Review of the Contractor OSH Compliance Guidelines and Tender Specifications 1,584.00

EFT11281 20.06.2011 A.B. Loveridge TTI Kiosk Stock - Stubbie Holders 264.00

EFT11282 20.06.2011 Macdonald Johnston Engineering Cylinder Rephasing L/H 1,473.25

EFT11283 20.06.2011 Murphy Perkins Spray Services Karratha Airport - Line Stripping Tips 871.20

EFT11284 20.06.2011 Emerge Associates Permanent Play Structures - Progress Claim 2,983.63

EFT11285 20.06.2011 Northwest Copier & Fax Services Waste Management - Drum Unit 321.28

EFT11286 20.06.2011 NS Projects Karratha Leisure Complex - RDAF Funding Application 5,500.00

EFT11287 20.06.2011 Neverfail Springwater Pty Ltd

Hire of Freestanding HC Water Cooler and Fortnightly Bottle Replacements 28.25

EFT11288 20.06.2011

Narrak Emergency Management Solutions Pty Ltd Facilitate - Karratha Airport Emergency Exercise 11,396.00

EFT11289 20.06.2011 North West Volleyball Association Incorporated Bucks for Bags Programme 1,448.00

EFT11290 20.06.2011 Pilbara Distributors Cossack Cafe Stock - Ice Creams 411.53 EFT11291 20.06.2011 Pirtek Hose Assembly 1,171.84 EFT11292 20.06.2011 Pilbara Motor Group IPF Rectangular 130W Light 219.21 EFT11293 20.06.2011 Pilbara Copy Service Karratha Airport - Photocopier Service 114.85

EFT11294 20.06.2011 Pilbara Newspapers Pty Ltd (Pilbara Echo) Advertising - Naidoc Week 886.60

EFT11295 20.06.2011 Pilbara Earthmoving 7 Mile Waste - Wet Hire Of Bulldozer 11,586.30 EFT11296 20.06.2011 Roebourne Dingo Hire Removal of Excess Sand and Gravel 12,760.00

EFT11297 20.06.2011 Amcap (Formerly Skipper Truck Parts) Rear Brake Shoe Kit 1,179.90

EFT11298 20.06.2011 Kmart Karratha Dampier Library - DVD's & Books 492.25 EFT11299 20.06.2011 Statewide Turf Services Weed Spraying Shire Offices and Surrounding Area 78,381.98 EFT11300 20.06.2011 Swoon Design Studio Design Strategic Objectives Advertisement 1,958.00 EFT11301 20.06.2011 Steel Cap Recruitment Waste Services Labour Hire 25,681.60 EFT11302 20.06.2011 Tradelink Plumbing PVC Pipe 226.19


Page 37

Chq/EFT Date Name Description Amount Supplies

EFT11303 20.06.2011 Total Eden Pty Ltd Poly Flex Tube 65.04

EFT11304 20.06.2011 Toland Pty Ltd Conservation Plan Dalgety House and Union Bank Building - Claim 3 7,095.00

EFT11305 20.06.2011 The General Mat Company Pty Ltd TTI Kiosk - Food Production Mats 1,412.40

EFT11306 20.06.2011 The Temp Fence Shop Heavy Duty Panel Pipe Welded Mesh 3,036.00

EFT11307 20.06.2011 Talent2 Pty Ltd Consultancy Services - Performance Review Development and Implementation 17,875.00

EFT11308 20.06.2011 Versatile Building Products KEC - Various General Maintenance Items 1,116.07 EFT11309 20.06.2011 Woolworths (WA) Ltd Dampier Library - DVD's 1,006.96

EFT11310 20.06.2011 Wormald Australia Pty Ltd KTA Airport - Fire System Testing on Hydrants and Pumps - June 2011 1,377.76

EFT11311 20.06.2011 Wurth Australia Pty Ltd Carburettor Cleaner 87.78 EFT11312 20.06.2011 Downer Edi Works Pty Ltd KTA Waste Disposal Site - Supply & Lay Asphalt 96,597.25 EFT11313 20.06.2011 West-Sure Group Karratha Airport - Cash In Transit Service 2,359.50 EFT11314 20.06.2011 Beverley White Catering 1,690.00 EFT11315 20.06.2011 Webset Security Karratha Airport - Security Services June 2011 25,289.00 EFT11316 20.06.2011 T Woolley Reimbursement - Twinrix Vaccination Cost - T Woolley 72.95 EFT11317 20.06.2011 Yakka Pty Ltd Uniforms 1,351.51

EFT11318 21.06.2011 Karratha First National Real Estate Shire Leased Housing -Rentals 25,285.00

EFT11319 21.06.2011 Karratha City Real Estate Shire Leased Housing -Rentals 5,214.29 EFT11320 21.06.2011 J Lymbery Shire Leased Housing -Rentals 7,691.42 EFT11321 21.06.2011 North West Realty Shire Leased Housing -Rentals 24,507.14 EFT11322 21.06.2011 Pilbara Real Estate Shire Leased Housing -Rentals 17,163.69 EFT11323 21.06.2011 Ray White Real Estate Shire Leased Housing -Rentals 24,373.05 EFT11324 21.06.2011 LJ Hooker Karratha Shire Leased Housing -Rentals 5,633.33

EFT11325 21.06.2011 Peter Hunt Architect Superannuation Fund No 2 Shire Leased Office Space -Rentals 2,711.03

EFT11326 22.06.2011 R Van Welie Landcorp / City Of The North Additional Meeting Expenses 87.35

EFT11327 22.06.2011 Westrac Equipment Pty Ltd Articulated Dump Truck 489,908.10 EFT11328 22.06.2011 Griffin Civil Karratha Airport Car Park Expansion - Progress Claim 13 548,697.86


Karratha Airport - Low Voltage Power Upgrade Progress Claim 2 91,711.07

EFT11330 23.06.2011 B Fort Bond Refund - P2336 5,000.00 EFT11331 23.06.2011 G Wilkes Bond Refund - PA1949 2,500.00

EFT11332 23.06.2011 S Murphy Conference Expenses North West Pool Managers Seminar 328.80

EFT11333 24.06.2011 K Christensen Home Ownership Allowance 572.00

EFT11334 24.06.2011 Dept Of Housing & Works Payroll Deductions 250.00

EFT11335 24.06.2011 Dept Of Housing & Works Payroll Deductions 920.00

EFT11336 24.06.2011 Shire of Roebourne Social Club Payroll Deductions 912.00

EFT11337 24.06.2011 T Swetman Home Ownership Allowance 555.00

EFT11338 24.06.2011 Fire And Emergency Services Authority 2010/2011 ESL Quarter 4 Levy 105,879.40

EFT11339 28.06.2011 Avis Australia Car Hire Staff Car Hire - P McClure 241.75

EFT11340 28.06.2011 ARRB GROUP Introduction To Geotechnical Investigation And Design - 30.08.11 P Heekeng 975.70


EFT11342 28.06.2011 Corporate Express Australia Pty Ltd Admin Office - Stationery 126.36

EFT11343 28.06.2011 Commander Australia Limited Monthly Network Charges - 21/06/11 - 20/07/11 158.00

EFT11344 28.06.2011 Chandler Macleod Waste Services Labour Hire 18,551.48


Page 38

Chq/EFT Date Name Description Amount EFT11345 28.06.2011 Harvey World Travel Staff Flights 355.01 EFT11346 28.06.2011 Hathaway's Lubricants Engine Oil 1,996.24 EFT11347 28.06.2011 Host Direct TTI Kiosk Stock - Glass Washing Baskets 98.12

EFT11348 28.06.2011 Karratha & Districts Chamber Of Commerce KDCCI State Budget Breakfast 40.00

EFT11349 28.06.2011 Karratha Newsagency KEC Magazine Subscription 127.70

EFT11350 28.06.2011 Karratha Earthmoving & Sand Supplies

Wet Hire Semi Tipper For Gravel Cartage At 40 Mile Beach Rd 19,635.00

EFT11351 28.06.2011 Karratha Arts & Learning Centre KEC - Kiln Firings For Arts Program 235.00

EFT11352 28.06.2011 Les Mills Aerobics Australia KEC - Monthly Contract Fee - Bodypump June 11 555.37

EFT11353 28.06.2011 Midalia Steel Galvanized Sheeting 434.17

EFT11354 28.06.2011 Market Creations Pty Ltd 2011 Cossack Art Award - Develop & Implement Online Guest RSVP 858.00

EFT11355 28.06.2011 Norwest Sand & Gravel Pty Ltd Waste Services Hire of Loader 4,977.50

EFT11356 28.06.2011 Oem Group Pty Ltd Repairs 769.10 EFT11357 28.06.2011 Philip Morris Limited TTI Kiosk Stock - Cigarettes 1,102.12

EFT11358 28.06.2011 Point Samson Community Association Inc Half Day Hall Hire Fee - Seniors Activities 670.00

EFT11359 28.06.2011 Perth Irrigation Centre Irritrol Valves 228.00

EFT11360 28.06.2011 Roebourne District High School Bucks for Bags Programme 300.00

EFT11361 28.06.2011 Roebourne Art Group Contribution For Supply Of Designs For Roebourne Banner Project 500.00

EFT11362 28.06.2011 Signswest Stick With Us Sign Studio NAIDOC Week Banner 1,881.00

EFT11363 28.06.2011 Reliance Petroleum Shire Depot Diesel 23,251.05

EFT11364 28.06.2011 Shenton Enterprises Pty Ltd KAC - Robotic Cleaner Replacement Parts And Service 3,648.60

EFT11365 28.06.2011 Sealanes Admin Office - Tea Coffee & Milk 348.00 EFT11366 28.06.2011 Te Wai Manufacturing Waste Services - Embroidery Of Jackets 2,320.20

EFT11367 28.06.2011 Visimax Local Government Functions And General Infringement Books 124.80

EFT11368 28.06.2011 Whelans Feature Survey For Roebourne Aquatic Centre 8,580.00 EFT11369 28.06.2011 Atom Supply Spacecase 1,383.69

EFT11370 28.06.2011 A Noble & Son Ltd - WA Division Pinlock Latch Hooks & Chains 102.78

EFT11371 28.06.2011 Auslec Galvanized Pit Lids 5,203.00 EFT11372 28.06.2011 Protector Alsafe Uniforms 164.08 EFT11373 28.06.2011 Abco Products Walk Behind Carpet Extractor 11,056.68 EFT11374 28.06.2011 Artcraft Pty Ltd Guide Signs And Brackets 811.25 EFT11375 28.06.2011 L Alexander Staff Airfares 567.71 EFT11376 28.06.2011 AVP Commercial Pools KAC - Upgrade And Renovation - Final Progress Claim 141,029.71 EFT11377 28.06.2011 Apple Store Perth City 2011 Community Survey Prize - iPad 2 729.00 EFT11378 28.06.2011 BOC Limited Cylinder of Acetylene 90.45 EFT11379 28.06.2011 Bunzl Ltd Brag Box Wipers 116.47 EFT11380 28.06.2011 BC Lock & Key Bulgarra Tennis Club - Repair Locks 361.35 EFT11381 28.06.2011 Wickham Service Station Fuel 551.27 EFT11382 28.06.2011 Budget Rent A Car Vehicle Hire - Employment Candidate 123.24 EFT11383 28.06.2011 Benara Nurseries Supply Of Various Native And Exotic Plants 2,252.84 EFT11384 28.06.2011 L McGlenchy 40 Mile Caretaker Fuel Reimbursement 693.27

EFT11385 28.06.2011 Centurion Transport Co Pty Ltd Freight 125.79

EFT11386 28.06.2011 Coates Hire Operations Karratha Airport - Hire 2 Portable Toilets & 1 Pie Warmer 767.80

EFT11387 28.06.2011 Coca-Cola Amatil (Holdings) Ltd TTI Kiosk Stock - Soft Drinks 2,753.31

EFT11388 28.06.2011 Coventry's Distilled Water 173.95 EFT11389 28.06.2011 Chemform Washroom Cleaner 358.77


Page 39


EFT11390 28.06.2011 Centaman Systems KEC & KAC CENTAMAN Annual Support & License 01/07/11 - 30/06/12 5,486.80

EFT11391 28.06.2011 Carpet Hotline Commercial Roebourne Library - Supply And Install Wool Commercial Carpet 12,045.00

EFT11392 28.06.2011 Daysafe Training And Assessing

7 Mile Waste - Conduct Compactor Operations Assessment 1,750.00

EFT11393 28.06.2011 Dirtz Trax N Trailz Construction Of Bulgarra BMX Track 26,069.00

EFT11394 28.06.2011 ESS Bay Village (Compass Group) Council Meeting Catering - 16/05/11 Peninsula Palms 1,421.00

EFT11395 28.06.2011 Ezdigital Digitised Oral History Tapes And CD's - Freight 326.26 EFT11396 28.06.2011 Farinosi & Sons Pty Ltd Cossack - Garden Tools 52.28 EFT11397 28.06.2011 Chubb Fire Safety Ltd Shire of Roebourne Fire Audit 16,817.57

EFT11398 28.06.2011 Gas City Pest Control Admin Office - Connect Existing Partial Barriers and Treat Inner Wall Of Store 1,270.50

EFT11399 28.06.2011 GES Consulting Karratha Leisure Centre - Project Management 23/05/11 - 17/06/11 14,553.00

EFT11400 28.06.2011 Home Hardware Karratha TTI - Ladder & Stanley Knives 138.26 EFT11401 28.06.2011 Hydramet Filter for Analyser 687.71 EFT11402 28.06.2011 Handy Hands Pty Ltd Wickham Golf Course - Mow Front and Back 9 7,931.00

EFT11403 28.06.2011 P Heekeng Reimbursement For Professional Membership Engineers Australia 2011-12 324.50

EFT11404 28.06.2011 Impay Pty Ltd (Karratha Motors)

Pick Up & Transport Mitsubishi Lancer 1AHZ571 Pt Sampson to Depot 185.00

EFT11405 28.06.2011 Karratha Comlec Karratha Airport - Repair Hertz Phone Lines 198.00

EFT11406 28.06.2011 Kott Gunning Karratha Leisure Centre - Legal Advice 16/05/11 - 08/06/11 1,215.28

EFT11407 28.06.2011 Kathy Doesburg (OBH) Ernie Dingo

NAIDOC Master of Ceremony Fee 20% Pre-Payment - Karratha Festival - E Dingo 1,200.00

EFT11408 28.06.2011 Landgate Urban UV Revaluation 2010/2011 140.00

EFT11409 28.06.2011 LGIS Risk Management Consultant Airfare - Critical Incident Debriefing 24/02/11 R Mitchell 1,019.90

EFT11410 28.06.2011 Macdonald Johnston Engineering Belt Assy Rotagrab 575.56

EFT11411 28.06.2011 Mcintosh & Son Blade 60.75

EFT11412 28.06.2011 Mary Jeavons Landscape Architects

Consultancy Services - Bulgarra Master Plan Public Open Space Development 15,428.38

EFT11413 28.06.2011 MM IT Consulting (WA) Pty Ltd

Onsite Assistance: SAN/VMware/DR Implementation - Week 3/4 23,266.56

EFT11414 28.06.2011 Melbourne Business School

Course Fees - Leading for Organisational Impact C Longmore 27/06/11 - 01/07/11 9,379.00

EFT11415 28.06.2011 NW Communications & IT Specialists Radio Aerial 76.87

EFT11416 28.06.2011 Northwest Copier & Fax Services Meter Readings for C652 09/10 Financial Year 46,424.58

EFT11417 28.06.2011 North West Tree Services Hillcrest Park - Prune Various Trees 12,265.00 EFT11418 28.06.2011 OTS Landscaping Service Retic Repairs 1,567.50 EFT11419 28.06.2011 Pilbara Distributors Cossack Cafe Stock 185.64 EFT11420 28.06.2011 Pilbara Motor Group Air Filter 243.11

EFT11421 28.06.2011 Pilbara Newspapers Pty Ltd (Pilbara Echo) Advertising - Pilbara Echo NAIDOC Idol 550.00

EFT11422 28.06.2011 Pilbara Earthmoving 7 Mile Waste - Wet Hire Of Dozer 9,702.00

EFT11423 28.06.2011 HOLCIM (AUSTRALIA) PTY LTD 40t Rock 2,303.46

EFT11424 28.06.2011 Amcap (Formerly Skipper Truck Parts) Hose Rad Lower 1,916.16

EFT11425 28.06.2011 Kmart Karratha Wickham Library - DVD's 584.75 EFT11426 28.06.2011 Somerset Accommodation - D Pentz 13/06/11 - 15/06/11 510.00 EFT11427 28.06.2011 Statewide Turf Services Mowing Of Karratha Open Areas 16,012.35 EFT11428 28.06.2011 Steel Cap Recruitment Depot Labour Hire 1,844.05


Page 40


EFT11429 28.06.2011 Syme Marmion & Co Community Funding Partnership - Preparation of Funding Report 3,900.00

EFT11430 28.06.2011 Tradelink Plumbing Supplies PVC Pipe and Plumbing Supplies 756.66

EFT11431 28.06.2011 T-Quip Fuel/Water Separator Filter 85.45

EFT11432 28.06.2011 Transpacific Industrial Solutions KAC - Mobile Vacuum Truck With Operator 2,623.50

EFT11433 28.06.2011 Toland Pty Ltd Dalgety House & Union Bank Building Plans Conservation 7,095.00

EFT11434 28.06.2011 Tigerturf Australia Pty Ltd Roebourne Undercover Courts - Resurfacing of Hardcourts Stage 2 30,719.15

EFT11435 28.06.2011 Talent2 Pty Ltd Consultancy Service - D Zwart 5,500.00 EFT11436 28.06.2011 UDLA Cattrall Park Upgrade Stage 4 Consultancy Fees 709.50 EFT11437 28.06.2011 Versatile Building Products 20A Shadwick Drive - Miscellaneous Maintenance Items 246.20 EFT11438 28.06.2011 Wickham Newsagency Wickham Library Magazines & Newspapers - May 2011 140.15 EFT11439 28.06.2011 Woolworths (WA) Ltd TTI Kiosk Stock 1,209.24 EFT11440 28.06.2011 Wraight's Lawn Care 20A Shadwick Drive - Replace Retic Control Panel 341.00 EFT11441 28.06.2011 Beverley White Catering 1,460.00

EFT11442 28.06.2011 Youth Of The Decade 2010 (YOTHD 10)

NAIDOC Coordination and Events Management - Stage 1 15,000.00

EFT11443 28.06.2011 Yakka Pty Ltd Uniforms 369.58 EFT11444 29.06.2011 Australian Taxation Office Payroll Deductions 153,636.27 EFT11445 29.06.2011 Child Support Agency Payroll Deductions 290.01

EFT11446 29.06.2011 O'Donnell Griffin Bulgarra Sporting Precinct Electrical & Floodlighting Upgrade - Claim 4 May 2011 270,030.53

EFT11447 29.06.2011 Cooper & Oxley Builders Pty Ltd

Design and Construction Of Bulgarra Community Centre - Progress Claim 3 39,511.38

EFT11448 29.06.2011 Australian Taxation Office Payroll Deductions 988.60

EFT11449 29.06.2011 WA Local Govt Superannuation Plan Superannuation Contributions 169,355.70

EFT11450 29.06.2011 BAY MEDIA AUSTRALIA PTY LTD Pt Samson Entry Statement Banner 9,332.62

EFT11451 29.06.2011 Jupps Carpet Court Karratha KEC - Replace Carpet Portable Stages 622.00

EFT11452 29.06.2011 Corporate Express Australia Pty Ltd Brother Labelling Machine Tape 180.75

EFT11453 29.06.2011 Core Entertainment Hire Of Sound Equipment - Anzac Day 500.00

EFT11454 29.06.2011 Educational Experience Pty Limited KEC - School Holiday Program 297.88

EFT11455 29.06.2011 GHD Pty Ltd Karratha Drainage Specifications - Develop Drainage Guidelines 3,837.24

EFT11456 29.06.2011 Hart Sport KEC - Blood Pressure Monitor 202.50 EFT11457 29.06.2011 Karratha Newsagency TTI Kiosk Stock - Magazines and Newspapers 12,251.47

EFT11458 29.06.2011 Karratha Alternative Carriers Bulgarra WWP - Transport Chlorine Gas Cylinders 247.50

EFT11459 29.06.2011 S Kot Directors Electricity Subsidy - S Kot 676.99 EFT11460 29.06.2011 LRW'S Electrical Cossack - Replace Pump 870.05 EFT11461 29.06.2011 Lil's Retravision Karratha TTI - Electrical Goods x Hot water Urn 298.00

EFT11462 29.06.2011 Local Government Managers Australia

LGMA Corporate Council Member Subscription 2011/2012 1,600.00

EFT11463 29.06.2011 N Lockwood Leaving Dinner F Cechner - Councillors 1,849.47 EFT11464 29.06.2011 Poolmart Karratha KAC - Hydrochloric Acid Drum Exchange 266.00 EFT11465 29.06.2011 Water2Water 7B Petersen Court - Water Filter Service 825.00

EFT11466 29.06.2011 Pilbara Iron Company (Services) Pty Ltd

Dampier Park Exeloo Water Rates Quarter Ending 30/06/11 73.46

EFT11467 29.06.2011 Parry's Merchants TTI Kiosk Stock 12,577.25 EFT11468 29.06.2011 Roebourne Visitor Centre Cossack - Bush Food Books 63.00

EFT11469 29.06.2011 Shell Company Of Australia Fuel 2,930.99

EFT11470 29.06.2011 Yaandina Family Centre Supply Pillows & Bedding for Chooky Dancer Project 250.00

EFT11471 29.06.2011 Worksense Safety & Workwear Uniforms 67.22


Page 41

Chq/EFT Date Name Description Amount EFT11472 29.06.2011 Atom Supply Bahco 8 Wrench 235.07 EFT11473 29.06.2011 Protector Alsafe Towelette Moist Uvex 170.48

EFT11474 29.06.2011 The Artists Foundation Of WA T/As Artsource Cossack Art Awards 2011 - Completion of Monthly Tasks 34,100.00

EFT11475 29.06.2011 Archival Survival Pty Ltd Local History - Boxes Type 18 3,855.27

EFT11476 29.06.2011 Ausnet Industries Roebourne Oval - Supply Netting And Posts / Sleeves For AFL Back Nets 11,337.70

EFT11477 29.06.2011 Bunzl Ltd Toilet Tissue 1,783.26 EFT11478 29.06.2011 BC Lock & Key Karratha Airport - 50 Repinning 1,774.30

EFT11479 29.06.2011 BEST Consultants Lighting Design - Nickol West Skate Park Tambrey Oval & Kevin Richards Oval 17,628.70

EFT11480 29.06.2011 Budget Rent A Car Car Hire - Mosaic Training 207.42 EFT11481 29.06.2011 CJD Equipment Cutting Edge 2,316.60 EFT11482 29.06.2011 Coates Hire Operations Karratha Golf Course - Hire Turf Cutter 188.10

EFT11483 29.06.2011 Coca-Cola Amatil (Holdings) Ltd TTI Kiosk Stock - Cool Drink 4,232.95

EFT11484 29.06.2011 Centaman Systems Centaman Training 1,430.00 EFT11485 29.06.2011 Creating Communities Youth Development Strategic and Implementation Plan 9,854.23

EFT11486 29.06.2011

Department Of Environment & Conservation 7 Mile WWTP - Application For Works Approval 843.00

EFT11487 29.06.2011 Felton Industries Pty Ltd Bulgarra Tennis Courts - Aluminum Park Setting 4,358.20

EFT11488 29.06.2011 Geografia Shire of Roebourne Public Open Space Survey - Payment 1 3,344.00

EFT11489 29.06.2011 Garden Hogs 6 McRae Court - Garden Cleanup 10,400.00 EFT11490 29.06.2011 Hydramet RAC - Annual Service Of Major Chlorination System 20,982.12 EFT11491 29.06.2011 Karratha Glass Service Shire Housing - Cyclone Screens 52,899.00 EFT11492 29.06.2011 Karratha Smash Repairs Repair Windscreen 71.50

EFT11493 29.06.2011 Macdonald Johnston Engineering Cylinder Rephasing R/H 2,249.94

EFT11494 29.06.2011 Native Gold TTI - Assorted Jewellery 4,325.00

EFT11495 29.06.2011 North West Tree Services 17 Mosher Way - Trim Trees to Clear HP Mains & Service Line 1,364.00

EFT11496 29.06.2011 T Newman Focus Group Sessions - T Newman 675.00

EFT11497 29.06.2011 Pilbara Motor Group Toyota Hilux Dual Cab Tray Back Ute With Canopy (Less Trade In 17192.00) 81,100.72

EFT11498 29.06.2011 Pilbara Tafe Walkington Theatre Contribution - May 2011 46,652.48 EFT11499 29.06.2011 Roy Galvin & Co Pty Ltd Arcus Wall Mounted Drinking Fountain Unit 1,959.87

EFT11500 29.06.2011 Scott McPhail Painter & Decorators

Cossack Bond Store - Remove Rust and Repaint All Metal Work 25,040.00

EFT11501 29.06.2011 Syba Signs Pty Ltd Wickham Library - Welcome Mat 205.70 EFT11502 29.06.2011 Swoon Design Studio Shopping Centre Display Laminated Panels 1,512.50 EFT11503 29.06.2011 Steel Cap Recruitment Depot Labour Hire 2,061.68 EFT11504 29.06.2011 T-Quip Mower Blades, bolts 204.20

EFT11505 29.06.2011 State Library of WA (Office of Shared Services)

Wickham Library - Recoveries Of Lost And Damaged Books 34.10

EFT11506 29.06.2011 Versatile Building Products 20A Shadwick Dve - Gate Latch & Sliding Door Set 91.04 EFT11507 29.06.2011 Woolworths (WA) Ltd KEC - School Holiday Program 156.03 EFT11508 29.06.2011 Beverley White Pt Samson Seniors Activity Morning Tea & Lunch 400.00 EFT11509 29.06.2011 A Ward Directors Electricity Utility Allowance 471.17

EFT11510 29.06.2011 K Wood Reimbursement Of Relocation Flight Sydney - Karratha 13.05.11 - K Wood 540.71

EFT11511 29.06.2011 Yakka Pty Ltd Uniforms 824.12 EFT11512 29.06.2011 L Johnston Travel Assistance Trust Withdrawal 300.00


Bulgarra Oval - Fabrication & Erection Of Two Player Dugouts & One Umpire Dugout - 2nd Progress Claim 116,159.85

73115 07.09.2010 P Battle Cancelled Cheque -797.50

73819 06.04.2011 Leighton Contractors Pty Ltd Cancelled Cheque -135.00

73954 20.05.2011 T Xu Cancelled Cheque -80.00


Page 42


73975 02.06.2011 Telstra Corporation Ltd ISDN Video Conference Telephone Expense - 14/05/11 - 13/06/11 654.15

73976 02.06.2011 Cancelled Cheque 73977 02.06.2011 Horizon Power Electricity Usage 144,747.81 73978 02.06.2011 Water Corporation Water Consumption 2,021.80

73979 02.06.2011 Choice Wickham Library - Choice Computer Subscription Renewal 100.00

73980 02.06.2011 Department For Planning & Infrastructure Vehicle Registration 932.10

73981 02.06.2011 Karratha BMX Club Sports Funding Grant Scheme Feb 2011 - Purchase New Progate Start Ramp Control System 2,000.00

73982 02.06.2011 Cancelled Cheque

73983 02.06.2011 Pot Shot Hotel Resort KAC - Accommodation Costs Pool Management Conference S Murphy 1,600.00

73984 02.06.2011 Wickham Community Association (Inc) Community Safety - BBQ Hire 11/05/11 40.00

73985 02.06.2011 Angus And Robertson Karratha Gifts For Delegates Of The EU Civic Reception 30.05.11 329.85

73986 02.06.2011

Australian Breastfeeding Association - Isolated Members NW Community And Cultural Grant - Grant Feb 2011 400.00

73987 02.06.2011 S Burgmans Refund For Swimming Lessons - S Burgmans 160.00 73988 02.06.2011 N Dewson Refund Class Fees Due To Cancellation - D Macin 64.00

73989 02.06.2011 Ngarluma And Yindjibarndi Foundation Ltd

2011 NAIDOC Ieramugadu Football Carnival - Contribution Towards Skip Bins And Toilets 2,700.00

73990 02.06.2011 Northwest Shedmasters Refund For Overpayment Of Building And Planning Fees 76.96 73991 02.06.2011 J Peaker Refund Of Swimming Lessons - J Peaker 240.00

73992 02.06.2011 Woodhouse Legal Solicitors & Legal Consul

Legal Advice - Deed Of Variation For Avis Lease Karratha Airport 1,677.50

73993 09.06.2011 Cancelled Cheque 73994 09.06.2011 Telstra Corporation Ltd Mobile Phone Accounts 9,241.87

73995 09.06.2011 McLeods & Co Barristers And Solicitors Legal Advice Regarding Illegal Occupation Of Caravans 612.40

73996 09.06.2011 Y Xu Refund Swimming Lesson - A Nichols 80.00 73997 09.06.2011 Shire Of Roebourne Payroll Deductions 1,996.15 73998 09.06.2011 Shire Of Roebourne Payroll Deductions 1,062.68

73999 13.06.2011 Salvation Army Annual Community Sponsorship 2010/2011 - Salvation Army 3,000.00

74000 13.06.2011 Telstra Corporation Ltd Megalink Telephone Charges 01.05.11 - 31.05.11 1,130.55 74001 13.06.2011 Horizon Power Electricity Usage 37,931.19 74002 13.06.2011 Water Corporation Water Consumption 25,375.90

74003 13.06.2011 Chadson Engineering Pty Ltd Calibrate And Clean Pool Testing Equipment 446.05

74004 13.06.2011 City Of Mandurah KEC - Recoup LSL - P Millar 6,692.46 74005 13.06.2011 Harvey Norman 7 Mile Waste - Radio 95.00

74006 13.06.2011 Rendezvous Hotel Observation City

Accommodation LGMA Women In Local Government Conference 350.00

74007 13.06.2011 Woodhouse Legal Solicitors & Legal Consul Lease Preparation For Northwest Aviation Services 1,551.00

74008 15.06.2011 Cancelled Cheque 74009 15.06.2011 Cancelled Cheque 74010 16.06.2011 Horizon Power Electricity Usage 2,692.53

74011 16.06.2011 Landcorp Return Of Funding RE Pedestrian/Cycleway Directional Signage 110,000.00

74012 20.06.11 Cancelled Cheque 74013 20.06.11 Cancelled Cheque

74014 20.06.2011 LINK (Local Information Network Karratha) Inc. LINK - Community & Cultural Grant Scheme July 2010 1,000.00

74015 20.06.2011 Telstra Corporation Ltd Karratha Airport Fax Line Charges 93.00 74016 20.06.2011 The Other Place Repair Of P Stevens Framed Indigenous Artefacts 50.00


Page 43


74017 20.06.2011 3 Hutchison Telecommunications Aust. SES Messaging Service 203.16

74018 20.06.2011 Horizon Power Cancelled Cheque

74019 20.06.2011 Wickham Community Association (Inc)

Annual Community Sponsorship 2010/2011 - Purchase New Community Bus 12,100.00

74020 20.06.2011 Chadson Engineering Pty Ltd Palintest Chlorine Free Photograde DPD1 Tablets 64.35

74021 20.06.2011 Harvey Norman Camera 309.00 74022 20.06.2011 Jason Signmakers Entrance Sign - Waste Facility 7 Mile 778.80 74023 20.06.2011 S Jeayes Refund of Swimming Lessons S Jeayes 160.00

74024 20.06.2011 Karratha Emergency Relief Organisation KERO - Annual Community Sponsorship 2010/2011 3,000.00

74025 20.06.2011 McLeods & Co Barristers And Solicitors Legal Advice 8,427.65

74026 20.06.2011 Orbits Softball Club Refund Unused Light Tokens - Orbits Softball Club 156.00

74027 20.06.2011 Dept Of Planning & Infrastructure - Plates SOR Plates - 350R D Lloyd 150.00

74028 20.06.2011 Roebourne Sobering-up Shelter (inc)

Community Sponsorship - Roebourne Sobering Up Centre 6,050.00

74029 20.06.2011 Raiders Boxing Club Sport Funding Grant - Raiders Boxing Club - October 2010 2,000.00

74030 20.06.2011 St Vincent De Paul Society Annual Community Sponsorship 2010/2011 4,645.69

74031 20.06.2011 Leighton Contractors Pty Ltd Refund Planning Fee - Applicant Withdrew P2476 135.00

74032 22.06.2011 Shire Of Roebourne Petty Cash 1,026.95 74033 22.06.2011 Horizon Power Electricity Usage 3,365.07 74034 23.06.2011 Australia Post Postage May 2011 1,584.19 74035 23.06.2011 Horizon Power Electricity Usage 21,932.41 74036 24.06.2011 Shire Of Roebourne Payroll Deductions 1,996.15 74037 24.06.2011 Shire Of Roebourne Payroll Deductions 2,398.49

74038 24.06.2011 Australian Services Union (Asu/Meu Div.) Payroll Deductions 354.60

74039 24.06.2011 Lgrceu Payroll Deductions 87.00

74040 28.06.2011 Dampier Community Association

Annual Community Association Development Scheme Funding 2010/2011 - Dampier Lions Park Upgrade 56,250.20

74041 28.06.2011 First Steps Playgroup First Steps Playgroup - Community And Cultural Grant CC/03/OCT/10 - Equipment Purchases 498.34

74042 28.06.2011 Karratha Baptist Church Hall Hire 175.00

74043 28.06.2011 Youth Care West Pilbara Annual Community Sponsorship 2010/11 - Youth Care West Pilbara 2,000.00

74044 28.06.2011 P Battle Cossack Art Sales - Wadijarri Dreaming #12 797.50

74045 28.06.2011 McLeods & Co Barristers And Solicitors

Legal Services - Pilbara Underground Power Funding Agreement 759.00

74046 28.06.2011 Target Australia Pty Ltd Wickham Library - DVD's 250.42 74047 29.06.2011 Australian Super Superannuation Contributions 2,169.44

74048 29.06.2011 Colonial First State Firstchoice Super Superannuation Contributions 1,048.35

74049 29.06.2011 Amp Life Limited Superannuation Contributions 536.48 74050 29.06.2011 Axa Australia Superannuation Contributions 555.10 74051 29.06.2011 Health Super Superannuation Contributions 675.72 74052 29.06.2011 HostPlus Superannuation Superannuation Contributions 309.19 74053 29.06.2011 LG Super Superannuation Contributions 343.66

74054 29.06.2011 PBTL - Lifetime Superannuation Fund Superannuation Contributions 139.40

74055 29.06.2011 Mtaa Superannuation Fund Superannuation Contributions 170.03 74056 29.06.2011 MLC Nominees Pty Ltd Superannuation Contributions 588.84

74057 29.06.2011

Navigator Australia Limited (Aviva Investment Services) Superannuation Contributions 1,253.64

74058 29.06.2011 Rest Superannuation Superannuation Contributions 833.23 74059 29.06.2011 Westscheme Superannuation Contributions 1,984.88


Page 44


74060 29.06.2011 Juluwarlu Group Aboriginal Corporation

RAC Annual Community Association Funding 2010/2011 - Launch of Juluwarlu's Cultural Shed 2,475.00

74061 29.06.2011 Karratha Adventure Sports KAC - Air Re-Fill For Pool Cleaning 45.00

74062 29.06.2011 Karratha Senior High School Karratha Senior High - NAIDOC Week Donation 605.00

74063 29.06.2011 Roebourne District High School Roebourne High School - NAIDOC Week Donation 605.00

74064 29.06.2011 St Lukes College St Luke's - NAIDOC Week Donation 605.00 74065 29.06.2011 Telstra Corporation Ltd Shire President Phone/Internet 515.69 74066 29.06.2011 Tambrey Primary School Tambrey Primary School - NAIDOC Week Donation 605.00 74067 29.06.2011 Horizon Power Electricity Usage 4,432.83 74068 29.06.2011 Water Corporation Water Consumption 592.90 74069 29.06.2011 Wickham Primary School Wickham Primary School - NAIDOC Week Donation 605.00 74070 29.06.2011 Bunning's Group Limited Treated Pine Logs 272.32 74071 29.06.2011 Horizon Power Electricity Usage 1,374.52

74072 29.06.2011 A Cheeseman A Cheeseman Australia Day 2011 Awards Prize - Citizen of the Year 2,000.00

74073 30.06.2011 Shire Of Roebourne Transfer Of Retention To Trust - Griffin Civil Karratha Airport Expansion 310,728.98

DD13649.1 10.05.2011 Westpac Corporate Credit Cards Flights, Accommodation, Fuel etc 22,622.51

DD13736.1 09.06.2011 Westpac Corporate Credit Cards Flights, Accommodation, Fuel etc 18,373.53

DD13739.1 17.06.2011 Western Australian Treasury Corp Flights, Accommodation, Fuel etc 15,446.26

DD13739.2 16.06.2011 Commonwealth Bank Of Australia Loan 93 repayment 82,258.98

DD13767.1 15.06.2011 SG Fleet Australia Pty Ltd Vehicle Leases 1,852.22

8,405,528.23

09.06.11 Shire of Roebourne Payroll FE 08.06.11 446,351.59

13.06.11 Shire of Roebourne Wages 2,442.46

23.06.11 Shire of Roebourne Payroll FE 22.06.11 444,375.53

27.06.11 Shire of Roebourne Wages 511.65


29.06.11 Shire of Roebourne Wages 1,328.50





896,787.31

Total Payments 9,302,315.54


Page 45

10.3 MT WELCOME STATION – OUTSTANDING RATES

File No: RV.11

Responsible Executive Officer: Director Community and Corporate Services

Reporting Author: Executive Manager Corporate Services


Applicant/Proponent: Mt Welcome Pastoral Company Pty Ltd


Attachment(s) Summary of Rates

PURPOSE To consider the write-off of outstanding rates arrears relating to the Mt Welcome Station and providing a pastoral concession. BACKGROUND Mount Welcome Station consists of multiple properties being A5107, A5717, A1373, A1375, A1376, A1377, A1378, A1379, A1399 and A1404. Until the end of the 2009/2010 financial year, rates for Mount Welcome Station, had historically continued to accrue in arrears along with penalty interest for a decade or more. In order to resolve the issue of outstanding rates several repayment plan options were provided to Mt Welcome Pastoral Company during the period of 2008 to 2010 without resolution. A final attempt to resolve the matter by a proposed repayment plan was made by Council‘s administration (under delegation June 2010) on the basis that Council would consider the write off of penalty interest and provide Pastoral Concessions (for properties A5107 and A5717 for Financial Years prior to 2010/2011) to Mount Welcome Pastoral Company upon receipt in full by 30 June 2011 of $212,551.36 that comprised of the following amounts:

1. Rates Arrears (including ESL and ESL Penalty) $181,783.12

2. 2010/11 Rates Levied $ 30,768.24


Page 46

The Mount Welcome Pastoral Company paid a total amount of $232,054.61 by 30 June 2011. The requested schedule of payments as follows:

The additional amount paid relates to the 30 June 2010 repayment of $19,573.25 which will remain as a credit against assessment A5107 and A5717. Any outstanding amounts relating to Emergency Services Levies (ESL) shall remain payable by Mount Welcome Pastoral Company as it is a State Government Levy collected by Local Government. A write off of Rates Arrears (excluding ESL and ESL Penalty) of $193,087.31 would be required to represent the full extinguishment of outstanding penalty interest. LEVEL OF SIGNIFICANCE Appropriate allocations for Doubtful Debts have been made within Council‘s balance sheet over past financial year‘s to remove any impact on rates revenue within 2011/12 financial year. COUNCILLOR/OFFICER CONSULTATION Consultation has taken place over the period rates have been outstanding on Mt Welcome Station. Meetings have been held for several years between the Chief Executive Officer of Council and the Mt Welcome Pastoral Company. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS Local Government Act 1995 Section 6.12(c) provides for the Power to defer, grant discounts, waive or write off debts An Absolute Majority is required should a write off be approved. Local Government Act 1995 Section 6.47 provides for the application of Concessions within Subdivision 4 Payment of Rates and Service Charges. An Absolute Majority is required should a concession be permitted. POLICY IMPLICATIONS There are no policy implications.

Date Description Original Instalment

Plan

Amended Instalment

Plan

Payments Received

30/06/2010 1st Payment $60,000.00 $30,000.00 $19,573.25

01/07/2010 Receipt $ 5,000.00

31/08/2010 2011/12 Rates Due

$30,768.24 $30,768.24

11/10/2010 Receipt $30,404.81

12/10/2010 Receipt $ 2,454.38

13/10/2010 Receipt $93,960.06

31/12/2010 2nd Payment $60,000.00 $75,000.00

16/06/2011 Receipt $80,662.11

30/06/2011 3rd Payment $61,783.12 $76,783.12

$212,551.36 $212,551.36 $232,054.61


Page 47

FINANCIAL IMPLICATIONS An amount of $193,087.31 would be required to be written off representing penalty interest accrued on the assessments comprising Mt Welcome Station being A5107, A5717, A1373, A1375, A1376, A1377, A1378, A1379, A1399, A1404. Penalty interest provides Council with compensation for lost interest earnings and additional administration expense in recovering outstanding rates. Concessions of $49,192.91 representing $46,829.19 for assessment A5107 and $2,363.71 for assessment A5717 are provided for consideration by Council for financial years prior to 2010/11. Appropriate allocations for Doubtful Debts have been made within Council‘s balance sheet over past financial year‘s to remove any impact on rates revenue within the 2011/2012 financial year budget. STRATEGIC IMPLICATIONS There are no strategic implications. RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues There are no social issues related to this matter. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.


RELEVANT PRECEDENTS There are no relevant precedents related to this matter. DELEGATED AUTHORITY Delegation 9 – Payment of rates by Instalments or Special Arrangement. The Chief Executive Officer is permitted to agree with a ratepayer to alternate payment methods when experiencing financial hardship. VOTING REQUIREMENTS Absolute Majority


Page 48

OPTIONS: Option 1 As per Officers recommendation. Option 2 That Council by Absolute Majority RESOLVES to:

1. WRITE OFF in accordance with section 6.12(c) of the Local Government Act 1995 $193,087.31 of outstanding rates on properties comprising Mt Welcome Pastoral Station being A5107 $193,008.49, A5717 $63.70 and A1373 $15.12; and

2. NOT provide a pastoral concession of 28.5% for Rates to Mt Welcome Pastoral Company for the financial period prior to 2010/2011.

Option 3 That Council by Absolute Majority RESOLVES to:

1. NOT provide a write off of penalty interest; and 2. PROVIDE in accordance with section 6.47 of the Local Government Act

1995 a CONCESSION to properties comprising Mt Welcome Pastoral Station being A5107 $46,829.19 (28.5% of Rates) and A5717 $2,363.71 (28.5% of Rates).

Option 4 That Council by Simple Majority pursuant to section 2.7 of the Local Government Act 1995 RESOLVES to:

1. NOT provide a write off of penalty interest; and 2. NOT provide a pastoral concession of 28.5% to Mt Welcome Pastoral

Company by way of a write off of rates arrears for financial years prior to 2010/2011 on properties A5107 and A5717 for the financial period prior to 2010/2011.

CONCLUSION The write off of the equivalent of Penalty Interest totalling of $193,008.49 under section 6.12(c) of the Local Government Act 1995 and provision of Concession of $49,192.91 under Section 6.47 of the Local Government Act 1995 will bring to finalisation a long outstanding rates issue.


That Council by Absolute Majority RESOLVES to:

1. WRITE OFF in accordance with section 6.12(c) of the Local Government Act 1995 $193,087.31 of rates on properties comprising Mt Welcome Pastoral Station being A5107 $193,008.49, A5717 $63.70 and A1373 $15.12; and

2. PROVIDE in accordance with section 6.47 of the Local Government Act 1995 a CONCESSION to properties comprising Mt Welcome Pastoral Station being A5107 $46,829.19 (28.5% of Rates) and A5717 $2,363.71 (28.5% of Rates).


Page 49

ATTACHMENT 1 – SUMMARY OF RATES


Page 50

11 COMMUNITY AND CORPORATE SERVICES

11.1 ANNUAL COMMUNITY ASSOCIATION DEVELOPMENT SCHEME

File No: GS.41

Responsible Executive Officer: Director Community & Corporate Services

Reporting Author: Manager Economic and Community Development

Date of Report: 01 07 2011

Applicant/Proponent: Local Shire community associations


Attachment(s) Annual Community Association Development Scheme Applications

PURPOSE For Council to endorse applications for financial assistance received from the Dampier Community Association, Karratha Community Association, Roebourne Advisory Committee, Wickham Community Association; and the Point Samson Community Association for the Annual Community Association Development Scheme. BACKGROUND In recognition of the important role that Community Associations play and their ability to forge communities through a variety of events and projects, Council has committed to the provision of support and assistance through the Annual Community Association Development Scheme. Council will allocate funds on an annual basis for the purpose of contributing to named Community Associations. Community Associations are required to present a detailed project brief to Council, depicting project intent, benefit and costing. Funds will be allocated to Associations through a set payment plan detailed in the project proposal. The intention of the funding is to offer financial assistance to facilitate Community Associations in coordinating and delivering strategic, high quality community programs, events and/or services which provide direct benefit to their community. LEVEL OF SIGNIFICANCE The ACADS Scheme provides significant funding assistance to facilitate Community Associations in coordinating and delivering strategic, high quality community programs, events and/or services which provide direct benefit to their community. It is a key strategy in the Shire‘s objectives of facilitating inclusive and engaged communities and building capacity, capability and partnerships across the community. COUNCILLOR/OFFICER CONSULTATION Consultation has taken place with Councillors within their role on the various Community Associations.


Page 51

COMMUNITY CONSULTATION The Community Development team have liaised with each of the Community Associations to offer support and assistance in completing the applications. STATUTORY IMPLICATIONS There are no statutory implications. POLICY IMPLICATIONS Policy number CS19 - Annual Community Association Development Scheme is relevant to this matter. The Scheme makes provision for projects from Dampier, Roebourne, Wickham, Point Sampson and Karratha communities to receive funding on the basis that the infrastructure project provides benefit to their direct community. FINANCIAL IMPLICATIONS The expenditure is in accordance with the 2011/12 Budget from 314200 Non- Statutory donations. $100,000 per annum is allocated to each community association in each town. STRATEGIC IMPLICATIONS The Shire‘s Strategic Plan 2009-2013, Key Goal One – Communities is relevant to this matter. It is a key strategy in the Shire‘s objectives of facilitating inclusive and engaged communities and building capacity, capability and partnerships across the community. RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues The provision of funding to Community Associations will assist in building the capacity of associations in coordinating and delivering strategic, high quality community programs, events and/or services which provide direct benefit to their community Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues The funding will provide a significant benefit to all residents within the various towns, however particularly for indigenous residents in the Town of Roebourne with support for cultural events and youth activity associated with the Lights On Project.

IMPACT ON CAPACITY There is an impact on the capacity to carry out the Officer‘s recommendation due to additional time required to effectively liaise with the community associations and seek fully costed and worked submissions .This applies particularly in the case of the Roebourne Advisory Committee, with the lack of a quorum for the last three successive meetings, which has impacted on the Community Development Team‘s workload and ability to progress action items especially as it relates to actioning the ACADS.

RELEVANT PRECEDENTS There are no relevant precedents related to this matter.


Page 52

DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Simple Majority

OPTIONS: Option 1 As per Officer‘s recommendation. Option 2 That Council by Simple Majority pursuant to Section 3.1 of the Local Government Act 1995 RESOLVES to:

1. MODIFY the amount and/or submissions received as per Council‘s determination.

Option 3 That Council by Simple Majority pursuant to Section 3.1 of the Local Government Act 1995 RESOLVES to:

1. DEFER the matter pending further information from officers on specific projects.


Page 53

CONCLUSION The Dampier, Wickham, Point Samson and Karratha Community Associations and the Roebourne Advisory Committee have submitted their applications for the Annual Community Association Development Scheme. These have been collated by officers and presented for Council approval. The projects, activities and events are consistent with the values and strategies contained within the Shire‘s Strategic Plan 2009-2013.


That Council by Simple Majority pursuant to Section 3.1 of the Local Government Act, 1995 RESOLVES to endorse the funding for the Community Associations under policy CS19 - Annual Community Association Development Scheme for:

Annual Community Association Development Scheme 2011/2012

Applicant Project Funding

Category Total Cost of Project

Funding Requested

Additional Funding Secured

Dampier Community Association

- Hampton Oval lighting - Jurat Park upgrade - Windy Ridge Playground Dampier Sports Club upgrade - Relocate and upgrade Hampton Beach Playground including fencing - Completion of Dampier Lookout upgrade with tourist information map - Relocate CDA notice board and upgrade to lockable cabinet.

Various $200 000 $200 000 In kind from Rio Tinto in the form of labour and equipment support

Karratha Community Association

Annual Karratha Community Fun Walk 2012

Community Event

$34 550 $18 875 $15 675

Roebourne Advisory Committee

- Public Toilets in Century Park, Roe Street ($70,000) - Community Events/Projects ($20,000) and Lights On Project ($10,000)

Various $100 000 $100 000 Nil

Wickham Community Association

Purchase of digital projection equipment and new seating for Wickham picture garden theatre

Facility Development

$100 000 $100 000 Nil

Point Samson Community Association

Community Hall maintenance and enhancement project. In addition, costs for Annual community grants have been included as they were unsuccessful via the grant process.

Facility Development

$84 308 $84 308 Nil


Page 54

11.2 BULGARRA COMMUNITY CENTRE NAMING COMPETITION

File No: CP.167


Reporting Author: Manager Community Facilities


Applicant/Proponent: Community Facilities


Attachment(s) Council Policy CS9

PURPOSE To advise Council of public submissions following community engagement regarding the naming of the Bulgarra Community Centre, and for Council to adopt an official name for the facility currently known as the Bulgarra Community Centre. BACKGROUND Council adopted a revised policy CS9 (Naming Buildings, Parks and Reserves) in March 2011, allowing more flexibility in the naming of new facilities, this policy is attached for information. Officers engaged the wider community through a naming competition during the months of May and June 2011 in relation to the facility currently under construction on Hunt way in Bulgarra, this facility is currently know as the Bulgarra Community Centre. The Bulgarra Community Centre is due for completion in early 2012, and the current project is at the stage where signage and naming is vital for project momentum. The information was dispersed through local media outlets and through distribution lists held by Shire of Roebourne officers. LEVEL OF SIGNIFICANCE The significance of Naming of the Bulgarra Community Centre is related to community engagement, perception and any potential recognition by a previous resident who provided the community with notable service. COUNCILLOR/OFFICER CONSULTATION Nil COMMUNITY CONSULTATION Community Consultation has taken place in the form of a public naming competition. Officers advertised through local mediums and distribution lists for a period of 1 month, with submissions closing early June. Only one (1) submission was received through the community consultation, Shire officers have included additional naming options for council to consider.


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Proposed Name Applicant Reasoning Criteria inline with CS9

Frank Butler Community Centre

Aimee Troy

See below - Made a Significant contribution to local sporting groups.

- Resided in the area.

Bulgarra Community Centre

SoR Location, Purpose Location, Purpose

Bulgarra Sporting Club

SoR Location, Function Location, Function

Bulgarra Community and Function Centre

SoR Location Function Location Function

Additional Information on Frank Butler Frank Butler and his family moved to Karratha in 1972. His most notable achievement was the 1975 WA Citizen of the Year (Sport) for his commitment to sport in regional WA. This has put him the similar category to other award winners – Thomas Hoad, Barry Cable and Ric Charlesworth. Frank was the founding President of the Karratha Sport and Recreation Club in 1976. He was involved in generating funding through submission of grants and heavily involved in design and construction. Frank is the number 1 life member and this is recognised by a plaque over the entry. Frank was also a valuable contributor to the development of Bulgarra Oval – many hours of hard labour planting seeds for grass. He was a contributor to the design and construction and was also involved in delivery of lights to Pegs Creek Oval. The Cardinals Football Club was started in 1979 and Frank was the founding member/driving force in the development of this club based at the Bulgarra Oval. He was a committee member with the Club until he left Karratha in 1986, and is a life member. The reason behind Frank developing this club was his son Craig, did not have a club to play for and he was keen to see a football club take on juniors and develop through the seniors. Frank was also the President and committee member for the North Pilbara Football League, in particular to encourage junior development. At this time the league covered areas such as Goldsworthy/Shae Gap and across the Pilbara. From 1977 to 1982 Mr Butler was the President and committee member for the Parent and Student council for the one and only Karratha school, and his main agenda was to develop junior sporting groups. Frank was one of the creators of the Karratha Bowling Club, designing and constructing the bowling greens with Bob Day and Archie Alladyce. Not only did Frank Butler bring commitment and devotion to sport in Karratha he also has left a family legacy with his family being heavily involved in sporting groups across the town. His family have gone onto becoming life members of the Karratha Netball Association, Karratha/Dampier Teeball Association, Wickham/Roebourne Teeball Association and also the Karratha and King Bay Horse and Pony Club. Sadly, Frank died in 2005.


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STATUTORY IMPLICATIONS There are no statutory implications. POLICY IMPLICATIONS Naming is within accordance of Council Policy CS9 (Naming Buildings, Parks and Reserves), as detailed in the table above. FINANCIAL IMPLICATIONS There are no financial implications. STRATEGIC IMPLICATIONS The construction and successful operation of the Bulgarra Community Facility is a key initiative of the Shire of Roebourne Strategic Plan 2009-13. RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues Socially, the impact of Councils decision will influence community connection with the facility. A selection based on function, location or purpose, may be easier for the community to identify, however a name which holds weight in the community and honours a past resident who made a significant contribution could also create far more interest, and sense of ownership and place with several community groups. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.

IMPACT ON CAPACITY There will be no future impact on capacity

RELEVANT PRECEDENTS Council has previously both rejected and accepted submissions through public naming competitions. Council has also seen benefit in naming facilities which describes a facilities location, function and purpose, additionally Council has considered names which lend themselves to the marketability of a facility. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Simple Majority


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OPTIONS: Option 1 That Council by Simple Majority pursuant to Section 3.5 of the Local Government Act, 1995 RESOLVES to name the facility located on Hunt Way Bulgarra as the Frank Butler Community Centre Option 2 That Council by Simple Majority pursuant to Section 3.5 of the Local Government Act 1995 RESOLVES to advise Officers of an alternative name.

CONCLUSION Shire officer‘s have engaged the wider community through a naming competition in relation to the facility currently known as the Bulgarra Community Centre. The Community Centre is due for completion in early 2012. Officers have included naming options which were submitted by the community and options which promote location and functional description for Council‘s consideration.


That Council by Simple Majority pursuant to Section 3.5 of the Local Government Act, 1995 RESOLVES to name the facility located on Hunt Way Bulgarra as the Frank Butler Community Centre.


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ATTACHMENT 1 - COUNCIL POLICY CS9


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11.3 BULGARRA SPORTING PRECINCT - PUBLIC OPEN SPACE ADOPTION

File No: DT/3/8; DP/1/1; PK.2






Attachment(s) Bulgarra Playground Concept

Bulgarra BMX Documentation

PURPOSE To seek Council‘s endorsement of the proposed Public Open Space Development within the wider Bulgarra Sporting Precinct. BACKGROUND Council has received several reports regarding the developments within the Bulgarra Sporting Precinct, as identified through both the Karratha 2020 Vision and Community Plan (endorsed at the February 2009 OCM) and the subsequent Bulgarra Precinct Master Plan (endorsed at the August 2009 OCM) developed by CCS Strategic Management. The latest iterations of the Master Plan development has indicatively shown potential space for passive Public Open Space development, without detailing specifics of what the space is to include. To date, Council reports have shown a high level concept plan citing the following components for inclusion;

- BMX Park

- Regional Playground

- Passive Open Space (green space)

Officers engaged Mary Jeavons Landscape Architect to prepare detailed concept plans, and coordinate community consultation workshops, this work was carried out through the months of April, May and June 2011. LEVEL OF SIGNIFICANCE The Bulgarra Public Open Space Development is significant on several levels. Council should consider future costing and implications in regards to asset maintenance and capital replacement, whilst noting the importance and need of this development from a community perspective. COUNCILLOR/OFFICER CONSULTATION Nil


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COMMUNITY CONSULTATION Community Consultation has taken place regarding the wider POS Development at the Bulgarra Sporting Precinct. The details of the consultation sessions are below in table 1.

Purpose Location Date/Time Advertising Mediums

Number of Attendees

BMX Park Consultation

On Site – Bulgarra Oval

18th April 2011 at 4pm

Schools Local Newspaper

0

Playground Development

Pegs Creek Hall – KCH host

18th April 2011 at 6:30pm

Local Newspaper Community Distribution Lists

7

STATUTORY IMPLICATIONS There are no statutory implications. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS This costing is broken into several separable portions, with the ability to deliver components based on funds and land availability. BMX Component

o Part 1 (Jump Track Only) $50,000.00

o Part 2 (Pump track and surround amenities) $97,000.00

Playground/POS o Stage 1 $511,270.00

o Stage 2 $308,700.00

o Additional Works $ 50,000.00

o Projected Maintenance (52 weeks) $ 25,000.00

Contingencies $101,718.44 Estimated cost for the total development (ex GST) $1,118,902.84. Council has approved funds through the Bulgarra Sporting Precinct Project, coordinated by the Shire‘s Strategic Projects Department. The BMX component and Stage 1 of the POS development are currently budgeted for over the 2010/11 and 2011/12 financial years with a total of $740,000.00 allocated to works and a further $60,000.00 allocated to design. Officers will investigate alternative funding opportunities to complete the wider project over the coming years. STRATEGIC IMPLICATIONS This development is in line with the Shire‘s Public Open Space Strategy, which indicates a ―Regional‖ space and playground is required within the Bulgarra suburb. RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable.


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ISSUES Nil Economic Issues There are no economic issues related to this matter. Social Issues This Development, once completed, will provide residents with a social amenity, play and meeting space. Council should consider the benefits the local residents will experience with a development of this size. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.

IMPACT ON CAPACITY There will be future impact on Council, in particular the Shire‘s Parks and Gardens department to maintain the additional green space and play equipment.

RELEVANT PRECEDENTS There are no relevant precedents related to this matter. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Simple Majority

OPTIONS: Option 1 As per Officers recommendation. Option 2 That Council by Simple Majority pursuant to Section 3.5 of the Local Government Act 1995 RESOLVES to:

1. REJECT the Bulgarra POS Development Master Plan, and; 2. ADVISE Officers of an alternative approach.

CONCLUSION Council has approved various Master Plan iterations of the wider Bulgarra Sporting Precinct. This report provides a detailed concept plan for the POS development portion of the Precinct Master Plan, Officers recommend Council adopt the revised Master Plan as attached with the BMX and Public Open Space adjustments.


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That Council by Simple Majority pursuant to Section 3.5 of the Local Government Act, 1995 RESOLVES to endorse the Bulgarra Public Open Space Development and BMX proposal as per the revised Master Plan provided in Attachment 2


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ATTACHMENT1 - BULGARRA PLAYGROUND CONCEPT


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ATTATCHMENT 2 - BULGARRA BMX DOCUMENTATION AS PER MASTER PLAN


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12 DEVELOPMENT, REGULATORY AND

INFRASTRUCTURE SERVICES

12.1 EXCISION OF PART RESERVE 32335 TO ENABLE SENIOR CITIZENS ACCOMMODATION – REX WEBB PARK

File No: LP.60

Responsible Executive Officer: Director Development, Regulatory and Infrastructure services

Reporting Author: Manager Strategic Planning


Applicant/Proponent: Shire of Roebourne and LandCorp


Attachment(s) Site survey

PURPOSE For Council to consider requesting the Department of Regional Development and Lands to excise part of Crown reserve 32335 (Rex Webb Park) and creation of a new reserve to be vested in the Shire of Roebourne for the purpose of ‗Accommodation‘ to enable the relocation of the existing city centre senior citizens accommodation village. BACKGROUND In November 2009 the state government launched its Pilbara Cities Vision, being ―to build vibrant cities that offer economic and social sustainability from one generation to the next; places that people will choose to live on a permanent and intergenerational basis; and with quality accommodation and services in line with other major Australian cities‖ marked a major turning point. In response to this vision, the Shire produced (in partnership with LandCorp), the ―Karratha City of the North Strategic Plan‖ (KCN Plan). The KCN Plan consists of three parts being the ―Implementation Plan‖, the ―City Growth Plan‖ and the ―City Centre Master Plan‖. The City Centre Master Plan illustrates how the existing town centre can be modernised and transformed into a vibrant and attractive city centre. The vision is to promote a variety of residential, retail, commercial, civic and community amenities. It encompasses great urban design outcomes; a high quality public realm; diverse residential development providing more choice; and an increased density and scale of mixed-use developments. In implementing the KCN City Centre Master Plan, modifications and upgrades to the city centre infrastructure is required. This will primarily consist of modifications and upgrades to the public road network (including some road realignments) and associated utilities infrastructure, streetscapes, drainage reserves and public open space. One key element of a new city centre is a realigned and modified Sharpe Avenue required in order to create a ‗main street‘. The existing Sharpe Avenue is proposed by the Master Plan to be extended to the north between the future Pelago development and south to Dampier Highway. The proposed southern extension will require the relocation of the existing senior citizens


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accommodation village. Construction of the first stage of the city centre infrastructure works program is due to commence in November, therefore; the relocation of the existing village is of critical importance. LandCorp has been nominated as the project manager for the proposed relocation of the village. Discussions with the senior citizens determined that a new facility should incorporate single, detached dwellings within walking distance to the city centre. Land north of Richardson Way in Bulgarra was originally identified by Council‘s administration as being the preferred alternate site, however; site development constraints due to potential localised rainfall and storm surge flooding may render the site unviable in the short term. The next suitable site was determined to be land south of Gregory Way, Bulgarra (Rex Webb Park). Rex Webb park is largely unused and surplus to the communities needs as confirmed by the Shire‘s recent parks rationalisation study. The land has also been identified as possible for residential infill development by the Pilbara Cities ‗Lazy Lands‘ project. In order for the site to be available for development should the project be formally confirmed including funding, management responsibilities, and detailed design, the portion of Crown reserve 32335 should be excised from the parent reserve and vested in the Shire for the purpose of ‗Accommodation‘ with power to lease up to 21 years (standard period permissible under the Land Administration Act 1997). ‗Accommodation‘ grants Council the future flexibility for dwellings to be occupied by people other than senior citizens i.e. staff or service workers. This potential would obviously be subject to future negotiations with relevant authorities after the relocated residents have moved on. Creating a new reserve does not obligate the Council to anything other than granting the certainty that an alternative senior citizens village site is available. LEVEL OF SIGNIFICANCE It is important to make the distinction between the actual physical relocation of the senior citizens accommodation village and the purpose of this report which is only to request the Department of Regional Development and Lands to excise a portion of reserve 32335 from the parent reserve and create new reserve for the purpose of ‗Accommodation‘ with power to lease up to 21 years. Detailed planning of a future village is yet to be undertaken. The relocation of the existing senior citizens accommodation village is deemed to be of utmost significance to the Council as it is critical to enable the full implementation of the City Centre Master Plan and overall revitalisation of the city centre. By creating a new reserve will provide an option for Council to provide a suitably located parcel of land to whichever entity is determined to develop and manage a new senior citizens accommodation village. Vesting the reserve to the Shire grants the Council the best flexibility to manage any future development of the site in a timely fashion, including having the ability to exempt the requirement for planning approval under the Town Planning Scheme. COUNCILLOR/OFFICER CONSULTATION No formal consultation has occurred between the Shire‘s administration and Councillors. COMMUNITY CONSULTATION The existing residents of the senior citizens accommodation village were briefed at the Shire administration office earlier in the year. Once further planning is undertaken regarding the funding and feasibility of the relocated accommodation, it is recommended that another briefing session is arranged. Any future development proposal over the site should be advertised in accordance with the provisions of the Shire of Roebourne Town Planning Scheme No. 8.


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STATUTORY IMPLICATIONS The Department of Regional Development and Lands must undertake the process of excising the portion of Crown reserve and creation of a new reserve in accordance with the provisions of the Land Administration Act 1997. POLICY IMPLICATIONS There are no Council policy implications. FINANCIAL IMPLICATIONS It is undetermined at this stage if any financial obligations will be placed on the Shire for the future relocation of the senior citizens accommodation village, although indications are that construction of the new dwellings will be State funded. Terms of any future leases or management of dwellings has also yet to be determined. STRATEGIC IMPLICATIONS The relocation of the senior citizens accommodation village is critical to enable the implementation of the Karratha City of the North City Centre Master Plan by providing land to construct the southern extension of Sharpe Avenue to Dampier Highway. RISK MANAGEMENT CONSIDERATIONS There is no risk to Council with regard simply to the request to the Department of Regional Development and Lands for the excision of part reserve 32335. ISSUES Economic Issues There are no economic implications related to the request to the Department of Regional Development and Lands for the excision of the part reserve and creation a new reserve. Pilbara Cities have already undertaken a site survey as part of the Lazy Lands proposal. Payment of any future administration or survey costs will be administered by LandCorp. Social Issues There are no social issues related to the request to the Department of Regional Development and Lands for the excision of part Reserve 32335 and creation of a new reserve. Any future development proposal over the land will be adequately advertised to potentially affected land owners. The existing residents of the senior citizens accommodation village will be adequately consulted with when solid options are presented for their relocation. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues LandCorp may be required to undertake a heritage clearance in accordance with section 18 of the Aboriginal Heritage Act 1972 it any significant heritage features are located on the land.


RELEVANT PRECEDENTS There are no relevant precedents related to this matter. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter


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VOTING REQUIREMENTS Simple Majority

OPTIONS: Option 1 As per Officers recommendation. Option 2 That Council by Simple Majority RESOLVES:

1. Not to request the Department of Regional Development and Lands to excise a portion of reserve 32335 from the parent reserve and create new reserve for the purpose of ‗Accommodation‘ with power to lease up to 21 years;

2. To request the Chief Executive Officer to continue sourcing an alternate parcel of land for the relocation of the existing senior citizens accommodation village.

CONCLUSION Excising the portion of land from the parent Crown Reserve 32335 and creation of a new reserve to be vested in the Shire for the purposes of ‗Accommodation‘ with power to lease up to 21 years will enable the Council the flexibility and site certainty to further negotiate and plan (in association with LandCorp) the future relocation of the existing senior citizens accommodation village. In resolving to request the Department of Regional Development and Lands to create a new reserve, Council endorses the site as a suitable location for senior citizens accommodation. Creating a new reserve does not obligate the Council to anything other than granting the certainty that an alternative senior citizens village site is available. It is recommended that the Council request the Department of Regional Development and Lands to excise a portion of reserve 32335 from the parent reserve and create new reserve for the purpose of ‗Accommodation‘ with power to lease up to 21 years.


That Council by Simple Majority RESOLVES to request the Department of Regional Development and Lands to excise a portion of reserve 32335 from the parent reserve and create new reserve for the purpose of ‘Accommodation’ with power to lease up to 21 years.


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ATTACHMENT 1 - SITE SURVEY


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12.2 NOMINATION OF COUNCILLORS TO PILBARA JOINT DEVELOPMENT ASSESSMENT PANEL

File No: GR.19

Responsible Executive Officer: Director Development Infrastructure and Regulatory Services

Reporting Author: Manager Statutory Planning


Applicant/Proponent: NA


Attachment(s) 1. Letter: Development Assessment Panels (DAPS) – Member Training Session for Pilbara JDAP 21/06/2011

PURPOSE For the Council to nominate two members and two deputy members to the Pilbara Joint Development Assessment Panel (JDAP). To advise the JDAP members of the need to register for upcoming member training. BACKGROUND

The Pilbara JDAP is due to commence operation on 1 July 2011. At the ordinary Council meeting of 16 May 2011 the Council resolved as follows:

“That Council: 1. Nominates Cr John Lally and Cr Sharon Vertigan to the Development Assessment Panel with Cr White-Hartig and Cr Smeathers as Deputy Members.

2. Advise the Department of Planning of the nominations by June 13th

2011.”(Resolution No. 151628). Cr Vertigan has since advised she is no longer available to sit on the panel. Cr White-Hartig has indicated she is available to take up the position as panel member. This will leave Cr White-Hartig‘s position as deputy member unfilled. The Council must now nominate Cr White-Hartig to membership of the panel and seek nominations from the Council to fill the deputy position. LEVEL OF SIGNIFICANCE The State Government requires that two members and two deputy members from the Council‘s elected representatives are appointed to the JDAP. COUNCILLOR/OFFICER CONSULTATION


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A report advising the Council of the need to nominate members to the Development Assessment Panel was considered at the Ordinary Council Meeting of 16 May 2011. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS Planning and Development Act 2005 Planning and Development (Development Assessment Panel) Regulations 2011 POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS Incidental costs and sitting fees are available to Development Assessment Panel members provided the member is not prevented from claiming fees by section 31(6) of the Planning and Development (Development Assessment Panels) Regulations 2011. Councillors should be aware of the limitations to the ability to claim payment for services to the panel which are set out in Clause 31 (6) of the Development Assessment Panel Regulations 2011. STRATEGIC IMPLICATIONS If the Council chooses not to nominate elected representatives to the panel, the Department of Planning will appoint members of the public to the positions. RISK MANAGEMENT CONSIDERATIONS There are no relevant risk management considerations. ISSUES Economic Issues There are no economic issues related to the nomination of elected representatives to the JDAP. Social Issues There are no social issues related to the nomination of elected representatives to the JDAP. Environmental Issues There are no environmental issues related to the nomination of elected representatives to the JDAP. Cultural & Heritage Issues There are no Cultural & Heritage issues related to the nomination of elected representatives to the JDAP.

IMPACT ON CAPACITY Members of the JDAP will be required to hear and decide Development Applications as and when the need arises. Members will be required to attend training prior to sitting on the panel. That training will be held at Port Hedland on Friday 15 July 2011. Members are required to read a number of documents in preparation for the training. Those documents are available on the Development Assessment Panel website.


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There will be an initial time commitment associated with preparing for and attending the training and an ongoing time commitment associated with preparing for and attending panel meetings. In considering nominations to the JDAP the Council should prefer those members who have a particular interest and or skill in the Development Assessment process and who are most likely to be available to attend the panel meetings. Due to the administrative complexities of making changes to the panel membership, it is also recommended that councillors consider their intentions to stand for election in the new term before offering themselves for selection.

RELEVANT PRECEDENTS There are no precedents relevant to this matter. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Simple Majority

OPTIONS: Option 1 As per Officer recommendation. Option 2 Refuse to nominate Shire of Roebourne elected representatives for appointment to the Pilbara Joint Development Assessment Panel.

CONCLUSION The Pilbara Joint Development Assessment Panel is due to commence operation from 1 July 2011. Councils are required to nominate two members and two deputy members to the panel. One of the members nominated at the Ordinary Council Meeting of 16 May 2011 has advised they are no longer available to sit on the panel. The Council must now nominate replacement panel members and advise the Department of Planning of the same. Membership of the JDAP involves compulsory attendance at ‗member training‘ on 15 July 2011.

OFFICER RECOMMENDATION

That Council by Simple Majority pursuant to section 3.5 of the Local Government Act, 1995 RESOLVES to:

1. Nominate Cr White-Hartig to membership of the Joint

Development Assessment Panel (JDAP)

2. Nominate a deputy member to the JDAP.

3. Advise the Department of Planning of the nominations.

4. Advise the Department of Planning that nominated members

will attend the training to be held in Port Hedland on 15 July

2011.


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ATTACHMENT 1 - LETTER: DEVELOPMENT ASSESSMENT PANELS (DAPS) – MEMBER TRAINING SESSION FOR PILBARA JDAP 21/06/2011


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12.3 WICKHAM SOUTH STAGE ONE – ROAD NAMES APPLICATION

File No: RD.46

Responsible Executive Officer: Director Development, Regulatory and Infrastructure Services

Reporting Author: Manager Statutory Planning


Applicant/Proponent: Taylor Burrell Barnett


Attachment(s) Taylor Burrell Barnett Letter 14 June 2011

Subdivision Plan showing Road Names

REPORT PURPOSE For the Council to consider the appropriateness of the road names proposed for Wickham South Stage One.

Background In anticipation of development approval for the Stage 1 civil subdivision works the applicant seeks that the Council considers the proposed road names. The applicant has consulted with the Geographic Names Committee and are advised that the proposed names are appropriate and consistent with the Geographic Names Committee Principles, Guidelines and Procedures. The Council endorsed the Wickham South Development Plan on (insert date). A development application has been lodged with the Shire for approval to undertake civil subdivision works for Stage 1 of Wickham South. LEVEL OF SIGNIFICANCE Road names are required prior to subdivision being released. COUNCILLOR/OFFICER CONSULTATION This report constitutes consultation with elected representatives. The proposal has been referred to the Technical Services staff have not raised any issues with the proposed names. COMMUNITY CONSULTATION The applicant advises they have consulted with the Geographic Names Committee and Ngarluma Aboriginal Corporation.


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STATUTORY IMPLICATIONS There are no statutory implications. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS There are no financial implications. STRATEGIC IMPLICATIONS There are no strategic implications. RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues There are no social issues related to this matter. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues The Shire of Roebourne Council has a list of preferred road names. However, the applicant on behalf of their client seeks that the existing native flora theme be approved so as to be consistent with the established names in Wickham. The applicant offers the following further explanation for the choice of names:

It was considered an opportunity to build upon the existing plant theme in Wickham.

In this regard, there were very few options on the Shire‘s list for plant names.

The Geographic Names Committee Guidelines state a preference for aboriginal

names which is partly met as many of the plant names are aboriginal.

The majority of names on the Shire‘s list relate to pearling luggers from Cossack

and Point Samson, which are not complimentary to the existing Wickham Street

names and the history of Wickham.

The applicant proposes a departure from the native flora theme with respect to two names (Jones and Clemence) which are intended as a tribute to former employees who lived in the Town and made significant community contributions, but have now passed.

“Ros Jones played an important role in Wickham and the larger Pilbara community. She was a great contributor to the Teeball, Softball and Scout organisations. Bob Clemence was a long time Wickham resident; an employee in the main workshop; an organiser of Wickham Little Athletics for many years; and was actively involved with Scouts and the Wickham Picture Gardens. Despite these tow proposed road


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names not being consistent with the general theme, the Geographic Names Committee has provided its „in principle‟ support.”

The following road names are proposed:

Birdwood Road Bottlebrush Road Buffel Road Clemence Road

Ganyji Road Gurlimba Road Halgania Turn Hibiscus Road

Jirriny Road Jones Road Mangrove Road Mardirra View

Marruwa Road Melaleuca View Murnungu Drive Snappygum Bend

Thalgu Entrance Thayimarra Road Whitegum Parkway Winyarrangu Road

Wirrangkura Road Yammarrara Road Yigara Road Yirringan Parkway

These road names were previously approved by Landgate in 1980, however the road layout has been modified to be consistent with the approved Development Plan and Townsite Structure Plan, resulting in the modification of the location of the named roads.

Rio Tinto has consulted with the Ngarluma group to obtain its approval of proposed road names. Ngarluma has not objected to the proposed names. While not available at the time of writing this report, the applicant advises that Ngarluma‘s confirmation is forthcoming and will be tabled at the Council meeting.

At present, the northern end of Ganyji Road (northern side of Thalgu Entrance) will be a cul-de-sac before reaching Jacaranda Place (refer to draft civil engineering designs for pavement detail). This road may be subject to possible future extension through the connection of the existing loop road (e.g. Jacaranda Place, Oleander Place etc.) along the western side of the recreation grounds, at which time naming of the connected loop roads associated with Ganyji Road will be addressed by the Shire. The Geographic Names Committee has requested that the Shire make specific reference to this possibility in its approval and to the possible future extension of Carse Street into Wickham South to acknowledge the possible future connection, in accordance with the Structure Plan.




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OPTIONS: Option 1 As per Officers recommendation. Option 2 That Council by Simple Majority pursuant to Section 3.5 of the Local Government Act 1995 RESOLVES to:

1. REFUSE approve the road names proposed for Wickham South Stage One.

2. REQUIRE the applicant to submit amended road names for consideration.

CONCLUSION The applicant has proposed road names for roads to be established through the first Stage of subdivision in Wickham South. The names have been agreed to in principle by the Geographic Names Committee. Ngarluma Aboriginal Corporation has been advised of the proposed names and has not objected.


That Council, subject to evidence that the Ngarluma Aboriginal Corporation is satisfied with the proposed road names, by Simple Majority pursuant to Section 3.5 of the Local Government Act, 1995 RESOLVES to:

1. Approve the proposed road names for Wickham South Stage

One as follows.

Birdwood Road Bottlebrush Road Buffel Road Clemence Road

Ganyji Road Gurlimba Road Halgania Turn Hibiscus Road

Jirriny Road Jones Road Mangrove Road Mardirra View

Marruwa Road Melaleuca View Murnungu Drive Snappygum Bend

Thalgu Entrance Thayimarra Road Whitegum Parkway Winyarrangu Road

Wirrangkura Road Yammarrara Road Yigara Road Yirringan Parkway

2. Refer the Council approved road names to the Geographic

Names Committee for final approval. 3. Acknowledge the likely future extension of proposed Ganyji

Road through the connection of the existing loop road (e.g. Jacaranda Place, Oleander Place etc.) along the western side of the recreation grounds and need to address the naming of the connected loop roads associated with Ganyji Road at that time.

4. Acknowledge the likely future extension of Carse Street into Wickham South to acknowledge a likely future connection, in accordance with the approved Town Centre Structure Plan.


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ATTACHMENT 1 - TAYLOR BURRELL BARNETT LETTER 14 JUNE 2011


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ATTACHMENT 2 - SUBDIVISION PLAN SHOWING ROAD NAMES


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12.4 PROPOSED MADIGAN ROAD EAST DEVELOPMENT PLAN

File No: P2501

Responsible Executive Officer: Director Development, Regulatory and Infrastructure Services

Reporting Author: Senior Statutory Planning Officer


Applicant/Proponent: TPG – Town Planning and Urban Design


Attachment(s) Madigan Road Development Plan

PURPOSE For the Council to consider the final adoption of the proposed Madigan Road East Development Plan. Should Council decide to adopt the plan any resolution would also include forwarding the Development Plan to the Western Australian Planning Commission (WAPC) for final endorsement in accordance with the Shire of Roebourne Town Planning Scheme No.8 (TPS8). The Development Plan upon adoption from Council and endorsement by the WAPC would become the guiding document for a substantial residential development/subdivision over this parcel of land. BACKGROUND The Madigan Road East Development Plan was submitted to the Shire in October 2010. The land, the subject of this Development Plan is zoned as Urban Development and is indicated on the Scheme maps as Development Area 12. For any development to occur in land zoned ‗Urban Development‘ a Development Plan is required to be submitted to and adopted by the Shire and finally endorsed by the WAPC. A Development Plan does not grant approval for subdivision works to begin but provides an overarching plan for the guidance of subdivision development over a site. The land parcel the subject of this Development Plan is located south of Dampier Road and the Karratha Cemetery. Madigan Road borders the site to the west and Madigan Creek borders the site to the east. The Karratha Hills contain the site to the south. The proposed Development Plan is across a land area of approximately 67.7 hectares and would provide for approximately 1250 dwellings within a range of housing types and densities. The Development Plan provides for a mix of low to medium density development with a three storey medium density component to the centre of the land area revolving around a small ground level commercial centre. A portion of the site directly adjacent to the southern boundary of the cemetery is proposed to enable Transient Workforce Accommodation (TWA) that would be required to be designed to integrate with the surrounding residential areas with an outward appearance the same as that of surrounding residential development. This will be controlled by the requirement to prepare and endorse a Detailed Area Plan for this land area. Should Landcorp find that the land is not taken up as TWA development, it would be developed as residential allotments. The Development Plan proposes that a number of land parcels with medium density zonings and the parcel for TWA development require the preparation and endorsement of


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DAP‘s. This is to ensure that the development on these sites contains responsive quality residential design. The proposal provides traffic linkages to Dampier Road, Madigan Road and three road linkages across Madigan Creek to Baynton West. Drainage networks, stormwater management, public open space, pedestrian linkages and cultural heritage issues have all been investigated in detail. In accordance with the Scheme the proposal was referred to the WAPC on 18 November 2010. The WAPC responded to the Shire on 20 December 2010. The WAPC‘s response simply stated that they had had discussions with the applicant (TPG Town Planning Consultants on behalf of Landcorp). TPS8 requires that the submitted Development Plan be advertised for public comment within 60 days of receiving. TPS8 also states that that this is to be done once appropriate information for advertising is submitted. The Development Plan was advertised in the Local newspaper on 30 March 2011 and following this on the 6 April 2011. The reason this was not advertised within the 60 days was that the applicant had not provided what was considered sufficient and appropriate information for advertising and following additional meetings with Shire staff some revisions were also considered necessary for the Shire to deem the Development Plan appropriate for advertising. Following the 21 day advertising period no submissions were received by the public. The Development Plan was also referred to relevant Government Departments, service authorities and agencies. Responses from these organisations have filtered through to the Shire sporadically and the final response was not received by the Shire until 4 July 2011. Refer to the table of responses in the ‗Community Consultation‘ section below. The Shire requires these responses to make any final considerations as to whether the Development Plan requires revisions. All submissions have been received and the Development Plan has been reconsidered in light of these submissions. Some minor alterations have been undertaken however, these are not significant and it has been considered that they do not warrant readvertising. The Development Plan as presented in the attachment to this agenda item has been well considered by Shire staff during and following consultation in accordance with TPS8 and is recommended for final adoption by the Shire. It should be noted that should the Council resolve to adopt the Development Plan as presented or with some further minor modifications the plan will be forwarded to the WAPC for final endorsement. The WAPC prior to endorsing the plan may request that additional modifications be required. LEVEL OF SIGNIFICANCE The progression of the Development Plan through adoption by Council and endorsement by the WAPC would allow for the progression of the subdivision of this parcel of land and provide a significant number of residential allotments within the Karratha Townsite. This would provide additional housing that is clearly in demand within Karratha at this time. The development of such a significant land area would have consequences in the medium term for the Shire in so far as maintenance of infrastructure including, roads, drainage systems, footpaths and open space. Additionally, a greater number of rateable residential dwellings and a small component of commercial properties would have to be considered within Shire budgeting processes.


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COUNCILLOR/OFFICER CONSULTATION This report constitutes consultation with Councillors. No previous Councillor contact has been made. Consultation has taken place with relevant internal departments including, Building, Health, Infrastructure and Community Facilities and Recreation. COMMUNITY CONSULTATION No public submissions have been received following community consultation. The proposal was advertised in the local newspaper on 30 March 2011, for a period of 21 days. The proposed Development Plan was referred to all relevant Government Departments, service authorities and agencies. Submissions from most of these agencies have been received.

Submitter Summary Comments

Horizon Power No issues with the proposal and Horizon Power‘s Technical Services group has cleared the proposal.

Acknowledged as supported

Department of Regional Development and Lands

Both the Pilbara Cities and State Land Services branches of RDL have seen the proposal. State Land Services and therefore RDL have no objections to the proposed Development Plan.


Department of Environment and Conservation (DEC)

The DEC has no specific concerns in regard to the impacts of this proposal on Priority Ecological Communities within the vicinity of the site. DEC noted that should the proposal proceed to subdivision stage the proponent is required to adhere to the provisions of the Environmental Protection (Clearing of Native Vegetation) Regulations 2004.


Water Corporation Cannot support the proposal at this point in time due to water supply constraints. Also, although there is wastewater planning for this area, currently there is no wastewater treatment

It is recognised Water Corporation is having difficulty supporting the majority of developments within the Karratha townsite at this point in time due to water supply and waste water capacity issues.


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capacity and won‘t be until at least mid 2014.

This is not considered a reason to delay the adoption of the Development Plan as the Development Plan provides the overarching guidelines for subdivision development on this land. Stages of subdivision will not be able to be cleared and granted approval by the WAPC until connections to these services is known to be possible and/or imminent. These services can be provided however, it is a matter of timing in regard to when they will be available.

Department of Indigenous Affairs (DIA)

Recognised that there are a number of Aboriginal Heritage sites on the Register that intersect with the site. DIA recommended that Landcorp submit a notice under Section 18 of the Aboriginal Heritage Act, 1972 to obtain consent to use the land from the Minister. DIA advises that the proponent advises the Aboriginal community and/or Native Title Claimants about their current work programs to ensure the community is aware of the project.

Acknowledged It has since been determined that a Section 18 is only required if the sites are proposed to be disturbed. The proposed Development Plan and subsequent subdivision will not disturb the sites. The Ngarluma Native Title Holders are aware of the proposal and were part of the consultative group for site investigations. Landcorp have presented information to the Shire that indicates that all parties to the Burrup and Maitland industrial Estates Agreement will be consulted in the preparation of a Cultural Heritage Management Plan that is currently being prepared in anticipation of progressing to the initial stages of subdivision.

Pilbara Development Commission (PDC)

Concern about a disconnect between this proposal and the existing Baynton West subdivision. Has traffic management

The separation is due to Madigan Creek dissecting these two land areas. Three road connections will be made traversing this creek. These will allow pedestrian connection as well. These issues have been


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been considered in the proposal in regard to future residents connecting to Madigan Road. In relation to the potential for TWA development to the north west corner of the site, the PDC believes that TWA development should not be located on main thoroughfares such as Madigan Road unless developed so as not to appear as mining camp, that the accommodation has a limited life as a TWA and the TWA accommodation can be converted to normal residential use? PDC raised the issue of what becomes of the overhead powerlines. Concern that the cemetery has the ability to provide for a growing population. PDC has asked, has there been space identified for community infrastructure such as child care?

considered with consultation of MRWA. These issues have been considered within the Development Plan and the Plan requires that any TWA appear to the public domain as a standard residential development and that internal roads are created to be able to convert and connect to the main road network to Shire standards. The overhead powerlines to the southern end of the development are proposed to be removed and placed underground. The cemetery has capacity well into the future at its current land area. The Baynton West subdivision has included a Family Centre which is within close proximity to the site. It is also noted that a DAP for Lot 365 Wagari Drive is currently being amended and would permit the development of a child care facility. This site would be within 400m walking distance of many future homes in this proposal and is connected by a proposed neighbourhood road.

Department of Water (DoW) The current approach for conveyance of stormwater is supported by the DoW. DoW is satisfied that the



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proposal can proceed to next stage of development/subdivision approval. DoW will provide further comment on the UWMP at subdivision approval stage.

Main Roads Western Australia

The ―Left in Left out‖ off Dampier road will be permitted to be a ―left in‖ only. The need for a ―left out‖ will be considered post completion of Stage 1A of this development and current Dampier Road works by Main Roads WA. There is a need for better connectivity via the existing local road network between the proposed development and Balmoral Road roundabout.

The restrictions imposed by the MRWA limitation to left in only will not adversely affect the development as consideration of traffic flow at each ingress and egress will be considered at the subdivision stage. A left turn into Dampier Road is likely to be supported by MRWA once lights are placed at the Madigan Road intersection. Traffic modelling shows that even if those lights are not provided, alternative traffic routes within the development will be adequate.

STATUTORY IMPLICATIONS Town Planning and Development Act, 2005 Shire of Roebourne Town Planning Scheme No.8 POLICY IMPLICATIONS No internal policies will be impacted upon as a result of this proposed Development Plan. The Development Plan does contain the requirement to prepare Detailed Area Plans (DAP‘s) to guide residential development in various areas of the site. These DAP‘s would be developed and considered in accordance with TPS8 at a later stage, following final endorsement of the Development Plan by the WAPC. FINANCIAL IMPLICATIONS The proponent will be required to pay the relevant planning fees associated with the assessment of this proposal. The proposal, should it be endorsed and proceed to development stage, would see the imposition of rates to property owners which would be required to be considered within Council‘s budgeting processes. Ongoing maintenance of public infrastructure as a result of the subdivision will also need to be considered. STRATEGIC IMPLICATIONS The recently endorsed City Growth Plan (CGP) provides the strategic land use planning for the Shire across the next 20 years. This parcel of land is ‗earmarked‘ for residential development within the CGP. The proposal is considered to meet the aims and objectives for this land area as presented within the CGP.


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RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable as the proposed Development Plan has been considered in accordance with the process for the preparation and implementation of a Development Plan as outlined in TPS8. ISSUES Nil Economic Issues The progression of the Development Plan through to the subdivision stages and then development and sale of dwellings has its ultimate aim in fulfilling the current demand for housing within the townsite of Karratha. The addition of new housing stock of varying form (single dwellings, grouped dwellings and multiple dwellings) and a mix of lot sizes will provide for a varied range of demographic. Further, it will assist in alleviating the current demand for housing and the high property values within Karratha. The proposal, should it proceed to development stage, would provide jobs directly related to those involved in bulk earthworks initially and then those in the construction industry for the development of infrastructure and dwellings. The jobs provided are considered to be significant and the multiplier effects to other service and trade industries would create further employment. The proposal, should it be endorsed and proceed to development stage, would see the imposition of rates to property owners which would be required to be considered within Council‘s budgeting processes. Ongoing maintenance of public infrastructure as a result of the subdivision will be a service that will create costs to the Shire. Social Issues The proposed Development Plan would provide the basis for residential development for approximately 1250 dwellings. This brings with it the need to meet the social requirements of the resultant population. The provision of educational facilities for the children that would reside in the future Development Plan area has been considered. No schools are proposed within the Development Plan area. The Development Plan states that the Department of Education and Training (DET) have advised, via correspondence to Landcorp that the Baynton West Primary School, which comprises a site of 4.5 hectares, has provision to be developed in the future to a facility approximately 1.5 times the size of a typical primary school to enable it to specifically cater for new residents within the Development Plan area as well as the Baynton community. The City Growth Plan estimates that should the population of Karratha expand to 20,000 an additional primary school would be required within the townsite. This proposal will not push the population to this threshold and it is not considered that land area for an additional primary school is required within this proposal. The City Growth Plan identifies that as the population of Karratha expands an additional public high school is unlikely to be required until the population exceeds 20,000 people and approaches 35,000 people. It is known that high school facilities will be relocating in the foreseeable future to the educational site where the present TAFE is located. This will bring secondary schooling within close proximity of this proposed Development Plan area catering for the needs of future residents. In addition the St Luke‘s secondary school is located within relatively close commuting distance being located in Baynton. It is not


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considered that land area for an additional secondary school is required within this proposal. It is noted that the Family Centre in the heart of Baynton West is currently under construction and will serve the greater community beyond Baynton West. This facility is located approximately 1km from the centre of the Development Plan site. Vehicular and pedestrian access from Baynton West to the Development Plan area is provided with three linkages as is outlined in greater detail under the heading Environmental Issues below. In addition, it is also noted that a Detailed Area Plan (DAP) for Lot 365 Wagari Drive is currently being amended and would permit the development of a child care facility on this lot. This lot is within 400m walking distance of many future homes in this Development Plan proposal and is connected by a proposed neighbourhood road. Residents of a new subdivision of a land area of this size would expect provision of public open space and this is a requirement of State Planning Polices. Public Open Space has been provided in the form of passive and active open space areas. The layout of the development provides for two larger open space areas proposed to contain play equipment and areas with space for activities such as kicking footballs and other casual sporting pursuits. The proponent considers that formal playing fields are well catered for at a district level at nearby Baynton West (junior playing field), Nickol (Tambrey Oval) and the soon to be developed Leisure Centre Complex and associated playing fields. The consolidation of a large amount of open space within the two ‗park‘ areas to the east of the centre of the development and to the south east corner of the site have been considered by Council staff and supported by infrastructure services. The consolidation of most of the required open space, in accordance with the relevant state planning policy, will reduce Shire maintenance costs into the future and will provide sufficient open space to provide for active use, within easy walking distance to all residents. In addition a smaller ‗park‘ is proposed adjacent to the south of the local centre of the development. This park will provide a focal point within the centre of the development nearer to the higher density development proposed and enhances local identity and sense of place. This park has an area of 4015m2 and can be utilised for passive recreation and is proposed to be provided with quality landscaping and seating and shade areas. The plan was referred to Community Development for comment. Initially officers considered that the proposed open space and made comment to reduce ―pocket park‖ scenarios and increase the larger passive spaces to accommodate ―active‖ organised sports activities. More recently officers expressed their dissatisfaction with the proposed open space as shown on the revised plan as a previous heritage feature in the centre of the main open space area had not been identified at the time of their initial consideration and its presence reduces the ability to use that space for active recreation. With that knowledge officers now require reconsideration of the amount and configuration of open space. Officers have further requested that a cash contribution in lieu of open space is required where the open space provisions cannot be met. As the cash in lieu mechanism is a function of the subdivision approval process the ability to take it is triggered at the subdivision stage but only if the open space identified in the subdivision application is not in accordance with the approved development plan. For that reason the development plan should accurately set out the open space requirement and should not be approved until such time as the open space requirement is fully understood.


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Environmental Issues Flora and Fauna Vegetation studies have shown that Priority 1 – Priority Ecological Communities (PEC‘s) may occur within the vicinity of the site. The proposal was referred to the Department of Environment and Conservation (DEC). The DEC have stated that the vegetation communities on site are unlikely to form part of the Priority 1 PEC and in this respect the DEC has no specific concerns in regard to the impacts of the proposal on PEC‘s within the area. The proponent has undertaken a search of the DEC‘s Threatened and Priority Fauna database and the Western Australian Museum database to identify potential scheduled and threatened species in the region. A search of the Commonwealth Environment Protection and Biodiversity Conservation (EPBC) Act 1999 was also undertaken to identify species of national environmental significance. The DEC raised no issues with the proposal in regard to outcomes of these investigations. Stormwater Drainage A detailed Local Water Management Strategy was prepared for the proposed development area. Storm water is proposed drain from the west to east across the site through open drainage channels and public open space areas to Madigan Creek bordering the east of the site. This largely follows the current natural flow trends of the site to Madigan Creek. Madigan Creek is proposed to be retained in its natural condition. The Shire‘s Infrastructure Department is satisfied that the drainage and stormwater management has been well considered and is satisfied that proposed levels of fill and methods of stormwater disposal to Madigan Creek are appropriate and will provide a safe residential environment through the mitigation of impacts associated with floods and storm surge. Further detail of stormwater management will be required to be provided through the subdivision assessment process. Geotechnical Investigations A geotechnical report has been completed by Coffey Geotechnics Pty Ltd. The report confirms that the site is currently classified H (Highly reactive clay) with the potential for deep soil moisture changes but can be upgraded to Class M (Moderately reactive clay) by the placement of between 1-1.2m of controlled fill over the clay. Under the Building Code of Australia (BCA), footings for buildings can be designed for the H soil classification and this occurs commonly throughout the state. Contamination The proponent has undertaken a search of the Contaminated Sites Register. The search showed that there are no registered sites located within or near the site. Existing Waste Water Treatment Plant On the western side of Madigan Road is the Water Corporations Waste Water Treatment Plant. The nearest point of the boundary of the treatment plant is located approximately 510m from the nearest boundary of the site. In discussions with the Water Corporation it has been indicated that a 500m buffer is the standard minimum to residential development. Through the subdivision process the Water Corporation may require additional investigations into odour modelling and any mitigation measures that may be required.


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Services The Development Plan provides the basis for future residential development which will require the provision of essential services of water, sewer and power. During the consultation process the Water Corporation (WC) were referred the proposed Development Plan and provided comment. The WC stated that they cannot support the proposal at this point in time due to water supply constraints to the town of Karratha. Also, although there is wastewater planning for this area, currently there is no wastewater treatment capacity for any of the stages of this proposed Development Plan and won‘t be until at least mid 2014. Although the WC has highlighted the lack of capability in their system at this point in time, this is not considered a reason to prevent the progression of the Development Plan to final endorsement. The Development Plan does not allow Development to occur in regard to progressing subdivisional stages of development but rather provides the base guide for the layout of development and the type of land uses and residential densities across the site. It is known that the WC are capable of providing the Infrastructure however, it is a matter of timing. Landcorp are currently in discussions with WC to resolve the issue in a timely manner. It is unlikely any stages of the subdivision would be cleared for approval by the WAPC until such services could be provided or the provision of these services was imminent. During the consultation process Horizon Power were referred the proposed Development Plan and provided comment. Horizon Power stated that they have no issue with the proposal and the resulting subdivision going ahead and that their Technical Services group has cleared the proposal. The Development Plan proposal includes the undergrounding o the existing power lines to the southern end of the site. Road Reserve widths have been provided with adequate space for the addition of telecommunications facilities and these matters will be assessed in greater detail at any future subdivision stage of the proposed development of this site. Traffic Management Traffic modelling, analysis and assessments have been undertaken by the proponent to determine volumes of traffic that would be generated by the proposed subdivision and to determine existing and future traffic volumes on Dampier and Madigan Roads. The Development Plan proposes a number of linkages with the surrounding major road networks of Madigan Road and Dampier Road (both of these roads being under the control of Main Roads WA (MRWA)). There is a proposed vehicle connection to Dampier Road. This connection is for a left in left out connection only. Main Roads will not accept any right turning from this proposed intersection with Dampier Road. MRWA will not permit this intersection if Council maintain the existing entrance to the Cemetery from Dampier Road. That is, to provide the new proposed intersection from the residential development to Dampier Road the current entrance from Dampier Road to the cemetery is required to be removed. Investigations have been undertaken to determine alternative access to the cemetery and Landcorp has sought agreement from MRWA for an entrance/exit point to the cemetery from Madigan Road whereby a right turn could be achieved when exiting the cemetery back onto Madigan Road. The Shire‘s Infrastructure unit has been involved in these investigations and is satisfied that a new alternative access point of this nature is appropriate to service the cemetery. Landcorp has been informed that the Shire would be supportive of such a proposal. It is considered that the proposed intersection connecting this development to Dampier Road is appropriate to provide for a high level of legibility through the subdivision from vehicular traffic and to improve traffic flow within the locality.


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MRWA, in their letter of 4 July 2011 provided a number of comments regarding impacts on the Dampier Highway. Most of the comments relate to matters that will be addressed at the detailed design stage through subdivision approval. However the following comment is relevant to the development plan now being considered. “1. The “Left in Left out” off Dampier road will be permitted to be a “left in” only. The need for a “left out” will be considered post completion of Stage 1A of this development and current Dampier Road works by Main Roads WA. There is a need for better connectivity via the existing local road network between the proposed development and Balmoral Road roundabout.” It is likely that once the lights are built at Madigan Road the speed limit will drop at which point Main Roads are expected to support a ‗left out‘ to Dampier Road. Based on the proposed timing for the Dampier Road duplication works, by the time Stage 1 is built the lights should be in, the speed limit dropped to 60 or 70kph. It‘s only when the speed limit is 80kph that it is a concern. It is not considered necessary to require the Development Plan to be amended to reflect the limitation noted by MRWA as the matter will be considered at each stage of subdivision and if the circumstances are not conducive to the associated traffic flow the subdivision will not be supported by MRWA or the Shire of Roebourne. With regard to the long term impacts on the whole development area, Transcores traffic modelling confirms that even in the event that the lights don‘t go in at the Madigan Road intersection, the speed limit remains as it is currently and a ‗left out‘ is never permitted, the movement network proposed is still adequate. Two connections are proposed to Madigan Road and these connections will continue through the development and ultimately connect into Baynton West to the east of the site. Both of these intersections with Madigan Road are proposed as left and right turns in and out of the site. The main thoroughfare will be to the centre of the site and will pass through the centre of the proposed commercial component of this development and link through to Baynton West. This link will be an all weather crossing over Madigan Creek and will provide safe access during flood events. The connection with Baynton West to the southern extremity of the site will be a floodway crossing. The road network within the existing Baynton West and this site is such that internal access to the central all weather crossing will be achievable from all residential allotments. A third connection, which will be a floodway crossing, through to Baynton West is provided at the northern end of the site. These three connections will also provide for pedestrian access and are considered adequate to provide legibility within the site and between the two residential areas of Baynton West and this subdivision. The three connections are also considered adequate to provide for safe and efficient local traffic flow. The Shire‘s Infrastructure unit is satisfied with the proposed internal road network and connections to Baynton West, Dampier Road and Madigan Road.


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Cultural & Heritage Issues A search of the Heritage Council of Western Australia (HCWA) database showed no state listed buildings or places across the site. There are no sites of European heritage located within the site and listed on the Shire‘s Municipal Heritage Inventory. The proponent has had a consultant undertake investigations of the site in relation to Aboriginal cultural heritage and a detailed report that covered this site was prepared outlining three sites within the Development Plan area and two that are located just outside the north eastern boundary of the site. The investigations within this report were undertaken involving Ngarluma consultants as listed within the report. It is understood from discussions with staff of the Department of Indigenous Affairs (DIA) that the site has previously been investigated by members of other local Aboriginal communities. There are currently seven different reports concerning investigations on this site and the five registered sites outlined in the most recent report and identified in the Development Plan are currently what are known to exist on the site. It is considered that investigations of this site have been thorough considering those involved in past and present investigations and the number of reports associated with this site. There are three aboriginal heritage sites within the boundary of the Development Plan area and there are two sites located on the fringe of the eastern boundary but outside of the site area area. The two sites within the site boundary will not be disturbed by any works associated with future subdivision on this site as the lot and road layouts have been designed to avoid the sites and the sites are located within the two larger public open space areas. The sites located on the eastern side of the boundary and outside of the site will not be impacted upon by development. At subdivision stage these would likely be made conditions of any approval granted. In any case it is illegal to disturb or damage these sites under the Aboriginal Heritage Act, 1972. A Cultural Heritage Management Plan (CHMP) is currently being prepared and Landcorp has engaged the Ngarluma Aboriginal Corporation (NAC) to undertake this. The NAC will ensure that all of the Burrup and Maitland Industrial Estate Agreement (BMIEA) parties will have the opportunity to be consulted in regard to the CHMP. The CHMP will be required to be submitted to Council prior to any stage of subdivision on this site being cleared by the Shire for approval by the WAPC. It is considered that the layout of the proposed Development Plan provides appropriate protection to Aboriginal cultural heritage sites in this area and that the proponent has adequately considered these matters and undertaken appropriate consultation in this regard.

IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer‘s recommendation other than standard processing of the proposal through to the WAPC for final endorsement, should Council resolve to adopt this Development Plan.



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OPTIONS: Option 1 As per Officers recommendation. Option 2 That Council by Simple Majority RESOLVES to:

1. ADOPT the Madigan Road East Development Plan. Option 3 That Council by Simple Majority RESOLVES to:

1. REFUSE to adopt the proposed Madigan Road East Development Plan. CONCLUSION The site of the proposed Madigan Road East Development Plan is zoned Urban Development (Development Area 12) and requires adoption by the Shire and endorsement by the WAPC of a Development Plan over the area in accordance with TPS8 to enable future subdivision and development to occur across the site. The development plan has undergone a number of revisions throughout this process to arrive at a lot layout, zoning scheme, drainage and road network that is supported by both the Shire‘s Infrastructure and Planning units. The proposal has been advertised in accordance with TPS8 and any submissions have been considered when reviewing the Development Plan that is presented with this report. It is recommended that Council resolve to adopt the Madigan Road East Development Plan in accordance with TPS8 and forward the Development Plan to the WAPC for final endorsement.


That Council by Simple Majority pursuant to Section 3.5 of the Local Government Act, 1995 RESOLVES to ADOPT the Madigan Road East Development Plan following any modifications considered necessary, including the provision and extent of active open space, and grant delegation to the CEO to undertake these modifications.


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13 STRATEGIC PROJECTS

13.1 RESTRICTED ALCOHOL PRODUCT SALES AND SERVICE HOURS – TIEN TSIN

INNE

File No: Synergysoft File Reference Number

Responsible Executive Officer: Director Strategic Projects

Reporting Author: Manager Tien Tsin Inne


Applicant/Proponent: Manager Tien Tsin Inne


Attachment(s) Nil

PURPOSE To consider the outcomes of the trial to remove full strength beer, spirits from service and the reduced operating hours for alcohol sales at the Tien Tsin Inne BACKGROUND At its ordinary meeting held 20th September 2010, Council resolved to

1. Amends the bar opening times of the Tien Tsin Inne within the Karratha Airport

Terminal from 11:30am Monday – Sunday, effective 1 November 2010.

2. Delegates authority to the Chief Executive Officer to amend the bar opening hours as required to service changes to the Karratha Flight schedule

3. Endorses a review of the product range within the Tien Tsin Inne to remove full-strength beer and spirits, and that this is trialled for a period of six months, with a review to come back to Council after this period.

4. Designates the Karratha Airport terminal building as a smoke-free area, effective 1 November 2010.

At the June 2011 Council meeting, Airport Management Staff provided Council with an overview of the income at the Tien Tsin Inne (TTI) for the past 6 months.

In the six months prior to removal of full-strength beer and spirits the total alcohol income was

MAY 10 $149,067.55

JUNE 10 $150,126.45

JULY 10 $159,079.98

AUG 10 $159,234.64

SEP 10 $174,605.00

OCT 10 $156,974.24

TOTAL $949,087.86

In the six months since reduction to mid strength beer the total alcohol income was:


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NOV 10 $ 90,024.40

DEC 10 $ 93,278.68

JAN 11 $ 67,710.90

FEB 11 $ 73,033.35

MAR 11 $105,139.59

APRIL 11 $ 95,243.17

TOTAL $451,471.07

The figures represent a reduction in income of $497,617.76 or $2,719 average per day for the 6 month trial. The total income reduction needs to also factor the reduced

ability for customers to access alcohol sales which were also reduced by 4 hours and 15 minutes per day being from 7.15am to 11.30am.

In reporting this issue at the September 2010 meeting it was noted that past sales of alcohol between the hours of 7:15am-10:30am averaged $1,450 per day. The past figures were based on sales for 3 hours and 15 minutes, not 4 hours and 15 minutes as was resolved by Council. As a result it is fair to say that the trial period has also resulted in a greater reduction in sales than would otherwise occurred if the trial had not been implemented however the significance of the impact is skewed by the reduction in operating times.

LEVEL OF SIGNIFICANCE The matter is considered a significant matter as the matter will have implications for the present and future social, economic, environmental and cultural well being of the Shire. COUNCILLOR/OFFICER CONSULTATION The matter was raised at the Airport Advisory Group meeting held on the 29th May 2011 however no definitive direction on the matter was resolved. COMMUNITY CONSULTATION The matter has been discussed with the Karratha Airport User Group meetings with stakeholders. The matter has been discussed with QANTAS management who had previously implemented mid strength and no spirit policies. The TTI receives continuous requests from transient workers and the general public requesting consideration to amending the time that alcohol is available for sale to 10.30am. The majority of issues and complaints received by TTI and Airport Management staff have occurred prior to the current 11.15am flight when passengers have arrived at the terminal at 10.30am. TTI management support the amendment to the time that alcohol sales are available to 10.30am which would both reduce complaints and increase sales.


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In support of this approach it is noted that the opening times of other venues that serve alcohol are

Karratha International 12 noon

Karratha Tavern 10am

All Seasons 11am

Tambrey 11am weekdays & 10am weekends

Port Hedland Airport 7am

The broader community consultation has occurred on the matter STATUTORY IMPLICATIONS The Shire of Roebourne is the holder of the Special Liquor Licence at the TTI and operates in accordance with the State Liquor Licence Act 1988. The licence conditions were not amended during the trail period hence there is no statutory implications associated with this matter. Under the Aviation Transport Security Act 2004, airlines must report breaches of security to the Security Contact Officer. The Security Contact Officer has a responsibility to reports these breaches to the Office of Transport Security within 24hrs. Most reports received are from people making inappropriate comments while boarding and of these reports the majority were represented by people who had consumed alcohol. The Security Contact Officer believes that the fact that we are not receiving the reports now can be attributed to the letter that was sent to the resource companies in relation to drinking and behaviour at the check in or screening point along with the restrictions to alcohol products sold. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS Council has allocated $1,080,000 in the 2011/12 Budget for bar sales at the TTI. The budget estimate reflects the anticipated continuation of the trial and opening hours and is based on income received during the trial period. Any amendment to the opening times or types of alcohol on sale is likely to increase revenues and necessitate a budget review throughout the 2011/ 2012 financial year. STRATEGIC IMPLICATIONS The provision of services at the TTI is aligned with Councils Strategic Plan Key Goal 2 - Delivering Services, Objective 4 Priority 2 RISK MANAGEMENT CONSIDERATIONS The Shire‘s Security Contact Officer has reported a reduction in the number of issues throughout the trail period. Previous issues were reported weekly by contract security screening staff, TTI staff and airline personnel. The adverse impact to the trial period has been the increase in illegal drinking and littering of alcoholic bottles in the car park. This matter will continue to be addressed through Airport staff and security contractors. It is considered probable that some of these instances of complaints and illegal drinking would be reduced in the amendment to the time that alcohol is served.


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ISSUES Nil Economic Issues There are no economic issues related to this matter. Social Issues The significant reduction in alcohol related incidents at the airport and on flights is providing a safer environment for airport users. The restriction also sends a strong message to the community and visitors that responsible alcohol management is supported by the Shire. A continuation of the restrictions along with increased promotion and ongoing management will ensure the positive impacts continue. The suggested earlier opening time of 10.30am is in line with standard opening times and should not detract from the positive gains to date. Signage, regular checks of the car park area and issuing infringement notices may assist in minimising the street drinking issue. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.

IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer‘s recommendation. The TTI staff currently commence duties at 7am and any change to the time that alcohol service is commenced can be accommodated within the staff roster.

RELEVANT PRECEDENTS The restriction of alcohol sales to mid strength beer and no spirit was introduced by QANTAS in 2010. The Shires trial period has clearly resulted in a reduction in antisocial behaviour at the Karratha Airport and its continuation is endorsed by the Karratha Airport Management team. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Simple Majority


Page 102

OPTIONS: Option 1 As per officers recommendation Option 2 That Council note the outcomes of the trial period and resolve to revert to the sale of full strength beer and spirits at the Tien Tsin Inne. Option 3 That Council adopt a combination of options as outlined above. CONCLUSION Based on the information above and with consideration to the social and security responsibilities of the Shire, Council officers recommend that Council adopt on a permanent basis the practice of not selling full strength beers and spirits. With regard to the times of sale of alcoholic drinks, based on customer feedback the Tien Tsin Inne considers the amended opening time to 10.30am week days as reasonable.


That Council: 1. Resolve to permanently adopt the practice of not selling full strength beer and

spirits at the Tien Tsin Inne. 2. Resolve to amend the operating times for the service of alcohol to commence

at 10.30am for each day of the week.


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13.2 INDOOR CRICKET FACILITY - BUDGET AMENDMENT

File No: CP.185


Reporting Author: Strategic Projects Administration Coordinator


Applicant/Proponent: Strategic Projects Administration Coordinator


Attachment(s) Nil

PURPOSE For Council to consider an amendment of $9,500 to the 2011/12 Annual Budget for the installation of handrails at the Indoor Cricket Facility. BACKGROUND The Tambrey Indoor Cricket Association approached Council in early 2007 seeking financial support for a proposed relocation of their facility. Council resolved to develop a new outdoor/indoor cricket facility similar to the design at the Tambrey Centre on the unused bowling green adjacent to the Karratha Country Club. The Indoor Cricket Facility at the Karratha Country Club was completed March 2011 and has enjoyed regular use by the community since. The installation of the handrails is the final activity required to complete the Indoor Cricket Facility. A delay occurred in receiving quotes for the supply and installation of the handrails and final landscaping and as a result this activity was not able to be completed in the 2010/11 Budget year and was not considered in the 2011/12 Annual Budget deliberations prior to adoption. LEVEL OF SIGNIFICANCE The amount of $9,500 has a relatively insignificant impact on the 2011/12 Annual Budget and Forward Financial Plan when compared with the reduction of risk to Council as a result of accident and potential public liability insurance claims due to insufficient safety measures. COUNCILLOR/OFFICER CONSULTATION The handrails and landscaping are within the original scope of works as approved by Community Facilities and Council in the project planning stage. COMMUNITY CONSULTATION Community consultation has been previously undertaken as the handrails and landscaping were contained in the Indoor Cricket Centre scope approved by the user groups and Community Facilities.


Page 104

STATUTORY IMPLICATIONS As per Local Government Act 1995 section 6.8 changes to budgets need to be authorised in Advance by resolution.

A local government is not to incur expenditure from its municipal fund for an additional purpose except where the expenditure – 1. (a) is incurred in a financial year before the adoption of the annual budget by the

local government; 2. (b) is authorised in advance by resolution; or

(c) is authorised in advance by the mayor or president in an emergency. Council is required to consider the budget amendment to enable this aspect of the Indoor Cricket Centre Project to proceed. POLICY IMPLICATIONS CE1 – Financial Request for Unbudgeted Items applies. FINANCIAL IMPLICATIONS Approval of this budget amendment will result in an increase in Capital Expenditure of $9,500 to job number 933426 Construct Indoor Cricket. STRATEGIC IMPLICATIONS The provision of this facility is in accordance with Council‘s Strategic Plan 2009-2013:

Key Goal One - Communities Objective: Providing a range of appropriate facilities that reflect the demography

of the communities. RISK MANAGEMENT CONSIDERATIONS The installation of handrails and landscaping to the Indoor Cricket Facility will assist to mitigate the potential risk for accidental injury that may be caused by the absence of safety rails. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues The installation of handrails and landscaping will effectively complete this facility providing a safer environment for users to engage in recreational activities. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.

IMPACT ON CAPACITY The proposed works will be undertaken by an external contractor and as such there is no impact on capacity or resourcing to carry out the Officer‘s recommendation.

RELEVANT PRECEDENTS There are no relevant precedents related to this matter.


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DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Absolute Majority

OPTIONS: Option 1 As per Officer recommendation Option 2 That Council does NOT APPROVE the amendment to the 2011/12 Annual Budget and handrails are not installed to the Indoor Cricket Facility.

CONCLUSION The handrails and landscaping are the final activity required to complete the Construct Indoor Cricket Facility project. The time delay in achieving this was out of the Council Officer‘s control and has resulted in the work not being carried out in the 2010/11 Budget, the year in which the funds were attributed. While the facility has been in use since March 2011 the final addition of the handrails and landscaping will complete the project and reduce the potential risk of accidents that may otherwise occur.


That Council by Absolute Majority pursuant to Section 6.8 of the Local Government Act 1995 RESOLVES to increase the capital expenditure budget of job number 933426 Construct Indoor Cricket Facility to $9,500.


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14 ITEMS FOR INFORMATION ONLY

INFORMATION ONLY ITEMS - JUNE 2011 Responsible Officer: Chief Executive Officer Author Name: PA to the CEO Disclosure of Interest: Nil

REPORT PURPOSE

To advise Council of the information items for June 2011. Background None Issues None Options None Policy Implications There are no relevant policy implications pertaining to this matter. Legislative Implications There are no relevant legislative implications pertaining to this matter. Financial Implications There are no financial implications resulting from this report. Conclusion None Voting Requirements Simple.

RECOMMENDATION That Council note the following information items:

14.1 Shire President’s Mail – June 2011

14.2 Register of Documents Stamped with the Shire’s Common Seal

14.3 Councillor Representatives on Organisations

14.4 Tabled Correspondence

14.5 Budget Amendments for period ending 30 June 2011

14.6 Non-Statutory Donations for period ending 30 June 2011

14.7 Building Statistics – June 2011

14.8 Planning Decisions Issued – 31 May – 1 July 2011

14.9 Community Safety Coordinator – Projects Update


Page 107

14.1 SHIRE PRESIDENT’S MAIL – JUNE 2011 Responsible Officer: Chief Executive Officer Author Name: PA to the CEO Disclosure of Interest: Nil

REPORT Incoming correspondence for the Shire President

Date From Subject Details

07/06/2011

NGARLUMA & YINDJIBARNDI FOUNDATION LTD

NGARLUMA YINDJIBARNDI FOUNDATION - (NYFL) - LOOKING AT FEASIBILITY OF ESTABLISHING A TYRE RECYCLING FACILITY IN THE PILBARA

07/06/2011

SHIRE OF CARNARVON

THANK YOU FROM SHIRE OF CARNARVON - PROVIDING ASSISTANCE AND SUPPORT TO COMMUNITY DURING RECENT FLOOD CRISIS

09/06/2011

CECHNER

TENDER RESIGNATION - COUNCILLOR FAY CECHNER - 31 MAY 2011

10/06/2011

BUSWELL

RECREATIONAL BOATING FACILITIES SCHEME - ROUND 16 APPLICATIONS FOR FUNDING - JOHN'S CREEK BOAT RAMP ABLUTION UNIT - WORKS PROJECT GRANT OF $37,295 APPROVED - MINISTER FOR TRANSPORT TROY BUSWELL MLA

14/06/2011

SHIRE OF CARNARVON

THANK YOU FROM SHIRE OF CARNARVON - FOR CONTRIBUTING $30,325.17 TO THE LORD MAYOR'S RELIEF FUND

14/06/2011

WOODSIDE ENERGY LIMITED

REFERENCE SOR LETTER DATED 13 APR4IL 2011 - KARRATHA LEISURE COMPLEX - PARTNERSHIP PROPOSAL - RIO TINTO NOT PRESENTLY IN A POSITION TO COMMIT TO INVESTING IN THE KARRATHA LEISURE COMPLEX

16/06/2011

EUROPEAN UNION (DELEGATION TO AUSTRALIA)

DELEGATION OF EUROPEAN UNION (EU) - ECONOMIC AND COMMERCIAL COUNCELLORS - EXPRESS APPRECIATION TO NICOLE LOCKWOOD AND COLLEAGUES AT ROEBOURNE COUNCIL FOR HOSPITALITY IN HOSTING A CIVIC FUNCTION IN THEIR HONOUR - ANDREA NICOLAJ FIRST COUNCELLOR

22/06/2011

GEORGE

REQUEST ASSISTANCE FROM SHIRE OF ROEBOURNE - THE GREAT CO2 RACE - VEHICLE LECTRIC - 28 AUGUST 2011


Page 108

22/06/2011

WESTERN AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION

PROPOSED AMENDMENTS TO THE WALGA CONSTITUTION - REVIEW OF THE STRUCTURE AND EFFECTIVENESS OF STATE COUNCIL AND ZONES -

23/06/2011

DIABETES WA

INVITATION TO FIGHT DIABETES - INVITATION FROM DIABETES WA TO TAKE ON THE ROLE VICE PATRON OF DIABETES WA

24/06/2011

MINISTER FOR LOCAL GOVERNMENT GM (JOHN) CASTRILLI MLA

IMPACT OF 2011 - 2012 BUDGET ON LOCAL GOVERNMENT REFORM - CONFIRMATION OF GOVERNMENT'S $10.5 MILLION COMMITMENT TO SUPPORTING LOCAL GOVERNMENTS ENGAGED IN REFORM - JOHN CASTRILLI MLA


Page 109

14.2 REGISTER OF DOCUMENTS STAMPED WITH THE SHIRE OF ROEBOURNE COMMON SEAL

Responsible Officer: Chief Executive Officer Author Name: PA to the CEO Disclosure of Interest: Nil

REPORT PURPOSE

To advise Councillors of documents, as listed below, that have been stamped with the Common Seal of the Shire of Roebourne since the last Council Meeting.

DATE DOCUMENT

14/06/2011 Bulgarra Community Centre Financial Assistance Agreement for Royalties for Regions project country local government fund 2010/2011

15/06/2011 Cleaning Permit application KTA Leisure Complex

22/06/2011

Grant agreement between The department of Local Government and The Shire of Roebourne – Local Government Reform Program Long Term Financial Planning

29/06/2011 Transfer of Land – 27,29,31,&33 Roe Street, Roebourne Ngarluma And Yindjibarndi Foundation LTD


Page 110

14.3 COUNCILLOR REPRESENTATIVES ON ORGANISATIONS Responsible Officer: Chief Executive Officer Author Name: PA to the CEO Disclosure of Interest: Nil

REPORT Below is the listing of Councillor Portfolios and Representatives on Organisations within the Shire of Roebourne, both internal and external groups.

External Committees:

EXTERNAL COMMITTEE DIVISION & STAFF MEMBER [if applic]

COUNCILLOR

Nor West Jockey Club Committee Community and Corporate Services Cr Fiona White-Hartig

Pilbara Regional Council (PRC) Chief Executive Officer Cr Lockwood & Cr Hipworth, Cr White-Hartig & Cr Smeathers as proxies

Pilbara Regional Road Group CEO & Infrastructure Services Cr Lockwood & Cr Hipworth

Resource Industry Advisory Group Chief Executive Officer, Community and Corporate Services,

Development and Regulatory Services & Infrastructure Services

Cr Lally, Cr White-Hartig & Cr Hipworth

Visitor Centre(s) Committees Community and Corporate Services Cr Hipworth & Cr Bailey

Walkington Theatre Management Committee

Community and Corporate Services Cr Smeathers

West Pilbara Communities for Children Consortium

Community and Corporate Services Cr Vertigan & Cr Smeathers as proxy

Roebourne Advisory Group Community and Corporate Services Cr Bailey, Cr White-Hartig & Cr Pritchard

Internal Portfolio’s:

INTERNAL PORTFOLIO’S COUNCILLOR

Community and Corporate Services Cr Lewis, Cr Smeathers, Cr Vertigan & Cr Pritchard

Financial Services Cr Lally & Cr Lockwood

Development and Regulatory Services Cr Bailey, Cr Hipworth & Cr White-Hartig

Infrastructure Services Cr Hipworth & Cr Lally


Page 111


Page 112

14.4 TABLED CORRESPONDENCE Responsible Officer: Chief Executive Officer Author Name: PA to the CEO Disclosure of Interest: Nil

REPORT

Tabled correspondence for Councillors information:

Date From Subject Details

07/06/2011

DEPARTMENT OF PLANNING

DEVELOPMENT ASSESSMENT PANELS (DAPS) - APPLICANTS BROCHURE AND FORMS 1 AND 2 - DEPARTMENT OF PLANNING - DAPS SCHEDULED TO COMMENCE ON FRIDAY 1 JULY 2011 - ATTACHED COPIES OF APPLICANTS BROCHURE

07/06/2011


LANDGATE ADVISE THAT DRAFT STANDARD DR AS/NZS4819 - RURAL AND URBAN ADDRESSING IS OPEN FOR PUBLIC COMMENT - COMMENT REQUIRED BY FRIDAY 8 JULY - WALGA

08/06/2011

HON SIMON CREAN MP

THANK YOU FROM THE HON SIMON CREAN MP TO COLLENE LONGMORE FOR ACCEPTING INVITATION TO PARTICIPATE IN NEW MINISTERIAL ADVISORY COUNCIL ON REGIONAL AUSTRALIA

08/06/2011

TONY CHARTERS & ASSOCIATES

INVITATION TO COLLENE LONGMORE - INAUGURAL TOURISM AND EVENTS EXCELLENCE CONFERENCE (TEE) TO BE HELD 5 - 7 SEPTEMBER 2011

08/06/2011

TONY CHARTERS & ASSOCIATES

INVITATION TO COLLENE LONGMORE - INAUGURAL TOURISM AND EVENTS EXCELLENCE CONFERENCE (TEE) TO BE HELD 5 - 7 SEPTEMBER 2011

10/06/2011

HON WENDY DUNCAN

ROYALTIES FOR REGIONS - REQUEST FEEDBACK AND IDEAS ON REGIONAL EVENTS - HON WENDY DUNCAN MLC - NATIONALS

17/06/2011

MURUJUGA ABORIGINAL CORPORATION

INVITATION FROM MURUJUGA ABORIGINAL CORPORATION TO COLLENE LONGMORE - NEXT BOARD OF DIRECTORS MEETING TO BE HELD AT THE PILBARA TAFE ON THURSDAY 23 JUNE 2011

17/06/2011


WALGA PLEASED TO ADVISE ESTABLISHMENT OF A NEW PREFERRED SUPPLIER CONTRACT FOR AUDIT SERVICES- NEW SERVICES EFFECTIVE FROM 1 JULY 2011

17/06/2011

DEPARTMENT OF SPORT AND RECREATION WA

ENCLOSED BOOKLET - STRATEGIC DIRECTIONS FOR THE WESTERN AUSTRALIAN SPORT AND RECREATION INDUSTRY 2011-2015 (SD5)

20/06/2011


PROSTITUTION LEGISLATIVE REFORM - GREEN BILL OUTLINING CHANGES TO PROSTITUTION LAWS HAS BEEN RELEASED FOR PUBLIC COMMENT - PROSTITUTION BILL 2011 HAS BEEN DEVELOPED AS AN INSTRUMENT FOR DISCUSSION AND COMMENT - COMMENTS REQUESTED BY FRIDAY 15 JULY 2011


Page 113

20/06/2011


PROFORMA WASTE LOCAL LAW - WALGA WORKING WITH A PARTNERSHIP WITH THE DEPARTMENT OF ENVIRONMENT AND CONSERVATION TO DEVELOP A PROFORMA - WALGA SEEK COMMENT ON THE DRAFT VERSION OF THE LAW - BY 22 JULY 2011

21/06/2011

WA ELECTORAL COMMISSION

LOCAL GOVERNMENT ORDINARY ELECTIONS - 15 OCTOBER 2011 - REQUEST PREPARE ROLL - LOCAL ROLL REQUEST FORM - REQUEST RETURN - 15 JULY 2011

23/06/2011

LOCAL GOVERNMENT MANAGERS AUSTRALIA LOCAL GOVERNMENT MANAGERS ASSOCIATION (LGMA) - COUNCIL MEMBERSHIP 2011 / 2012 - ATTACHED INVOICE $1600

23/06/2011

NATIONAL NATIVE TITLE TRIBUNAL

APPLICATION - REGISTRATION OF INDIGENOUS LAND USE AGREEMENT - RTO - NATIVE TITLE ACT 1993 - INDIGENOUS LAND USE AGREEMENT - RTIO NGARLUMA INDIGENOUS LAND USE AGREEMENT - 11 MAY 2011

27/06/2011


INFOPAGE - FOR NOTING - UPDATE ON REFORMS TO HOME AND COMMUNITY CARE (HACC) - WALGA

30/06/2011

WA ELECTORAL COMMISSION REQUEST TO LEAVE VACANCY UNFILLED UNTIL OCTOBER 2011 - RESIGNATION - COUNCILLOR FAY CECHNER - 31 MAY 2011 - WEST AUSTRALIAN ELECTORAL COMMISSION

04/07/2011

DEPARTMENT OF LOCAL GOVERNMENT AND REGIONAL DEVELOPMENT

NOMINATIONS OPEN FOR REGIONAL ACHIEVEMENT AND COMMUNITY AWARDS -2011 - NOMINATIONS CLOSE ON TUESDAY 23 AUGUST 2011

04/07/2011

UNIVERSITY OF WESTERN AUSTRALIA

THE UNIVERSITY OF WESTERN AUSTRALIA - SEEK SUPPORT OF SOR - ASPIRE UWA - BY 15 JULY 2011


Page 114

14.5 BUDGET AMENDMENTS FOR THE PERIOD ENDING 30 JUNE 2011

File No: JUN11

Responsible Officer: Executive Manager Corporate Services

Author Name: Management Accountant


REPORT To provide Council with a report on adopted amendments to the original budget and the anticipated effect of those amendments on the surplus/deficit position at the end of the year.

Shire Of Roebourne Budget Amendments

For The Period Ending 31 May 2011

Date Of Meeting

Res Number

Account Number Description

Expenditure Increase / (Decrease)

Income Increase / (Decrease)

New Surplus /(Deficit)

$ $ $

Original Budget Closing Estimate 0

19-Jul-10 15219 314200 Lions Club-FeNaClNG children's activities 10,000

(10,000)

20-Sep-10 151292 314772 Karratha Community Celebration Income not Budgeted 10/11

120,000 110,000

20-Sep-10 151292 314207 Karratha Community Celebration Expense not Budgeted 10/11 129,000

(19,000)

20-Sep-10 151293 404411 Write-off Commercial Rubbish Debt by Alvar Distributors Pty Ltd 564

(19,564)

20-Sep-10 151297 308705 Lottery West Grant Conservation of Cultural Heritage Create Income account

37,590 18,026

20-Sep-10 151297 308205

Lottery West Grant Conservation of Cultural Heritage Create Expense account 37,590

(19,564)

20-Sep-10 151301 332503 Reallocate Budget Capital Funds Cossack

18,000 (1,564)

20-Sep-10 151301 332504 Reallocate Budget Capital Funds Cossack 18,000

(19,564)

15-Oct-10 151354 460204 Commit Contribution to funding Narcotic Detection Dog Operations new activity (15,500)

(4,064)

15-Nov-10 151395 various 1st Quarter Budget Review Amendments 25,000

(29,064)

15-Nov-10 151379 206000 Chief Executive Officer Remuneration Review 21,120

(50,184)

06-Dec-10 151442 Various Reallocate Budget Capital funds- Bulgarra Sporting Precinct amendments 339,433

(389,617)

06-Dec-10 151442 Various Reallocate Budget Capital funds- Bulgarra Sporting Precinct amendments (339,433)

(50,184)

20-Dec-10 151454 Various Debtors Write-offs December 2010 3,465

(53,649)


Page 115

20-Dec-10 151448 Adjustment of Opening Surplus/(Deficit) after Audit carried forward 1 July 2010 2,195,236

20-Dec-10 151448

Restricted Surplus Accrued Interest on Loan & Salaries & Wages, Unspent Loan & LSL Cash Backed 30 Jun 10 Cfwd 1,790,322

351,265

Contd.

Date Of Meeting

Res Number

Account Number Description

Expenditure Increase / (Decrease)

Income Increase / (Decrease)

New Surplus /(Deficit)

20-Dec-10 151469 432506/ 432856

Memorandum of Understanding-Recycled Water Supply (effluent re-use scheme) 200,000 200,000 351,265

20-Dec-10 151473 Various

Budget Amendments to undertake kerb maintenance works in Roebourne new Job number 642803 100,000 100,000 351,265

20-Dec-10 151478 933400/ 933402

Reallocate surplus funds to new account for Roebourne Hall aesthetic works 0

351,265

20-Dec-10 151478 933402/ 338851

Contribute additional $75,000 funding for Roebourne Hall aesthetic works 75,000 75,000 351,265

20-Dec-10 151484 911002/ 911051

Reallocate New Portable Admin Bldg Car park works $25,800 from 911002 to new Job 911051 to record capital asset under correct category 0

351,265

14-Feb-11

151505 Various Budget Amendments Agenda Item Various Account and Job Reallocations 113,000 93,000 331,265

14-Feb-11 151517 933806/ 934050

Reallocate $15,000 to allow the Bulgarra Precinct electrical upgrade expenses to be recorded correctly 15,000 15,000 331,265

21-Mar-11 151546 various 2nd

Quarter Budget Review Amendments (11,241,248) (11,619,599) (47,086)

21-Mar-11 151572 various

Amendment of $170,000 for the 2010/2011 Financial Year to achieve the transformational process (New account 250000) 170,000 170,000 (47,086)

18-Apr-11 151597 314200

To reallocate $10,000 from provision of community organisations seed funding to the Shire President‘s Flood Appeal 10,000 10,000 (47,086)

18-Apr-11 151599 460506/ 946008

Quotation received to Install CCTV system for management and security of the paid parking system, reallocated from 946015 project 50,000

(97,086)

18-Apr-11 151599 460506/ 946015

As above – Extent of GSE area not required as originally proposed (50,000)

(47,086)

18-Apr-11 151603 460506/ 946014

Car park upgrade and assoc. Works required budget variation to reflect the revised project budget – reallocated from airport projects (1,000,000)

1,047,086

18-Apr-11 151603 946007 As Above (572,747)

1,619,833

18-Apr-11 151603 946004 As Above Increase Car park Project to revised Budget 1,572,747

(47,086)

18-Apr-11 151603 206009

Include a provision of $10,000 to undertake the independent audit investigation into the process and financial management of the Karratha Airport Car Park project 10,000

(57,086)

16-May-11 151619 330200

Reduce 10/11 annual budget by $98,660.44 being annual contrib. To TAFE and reallocate funds in relation to Karratha Library to offset costs incurred by Walkington Theatre (98,660.44)

41,574.44

16-May-11 151619 312200

Reallocate funds of $104,224.46 to support ongoing operations of the Walkington Theatre for remainder 10/11 to deliver a min of 4 to 6 Movies and 1 event per mth 104,224.46

(62,650.02)


Page 116

16-May-11 151619

340210/ 340209/ 340207

Reallocate $5,564.02 from various community development programs to account 312200 to offset costs incurred by the Walkington Theatre (5,564.02)

(57,086)

16-May-11 151620 943802/ 438856

John‘s Creek Carpark upgrade budgeted capital not required as relinquished responsibility to Dept of Transport (486,458) (486,458) (57,086)

Totals (8,528,687) (8,585,773)

Current Budget Position is a Deficit of

(57,086)


Page 117


Page 118

14.6 NON STATUTORY DONATIONS FOR PERIOD ENDING 30 JUNE 2011

File No: JUN11

Responsible Officer: Executive Manager Corporate Services

Author Name: Management Accountant


REPORT

To provide Council with a summary of Non Statutory Donations made during the specified period.

Shire Of Roebourne

Non Statutory Donations

For The Period Ending 30 June 2011

Original Budget

Amended Budget Actual

$ $ $

Contribution-Dampier 200,000 200,000 86,143.55

Contribution-Pt Samson 100,000 100,000 25,000.00

Contribution-Roebourne 100,000 100,000 67,092.66

Contribution-Wickham 100,000 100,000 54,545.45

FeNaCLNG Children's activities 0 10,000 FeNaCLNG Fireworks display 12,000 12,000 Hampton Harbour Boat & Sailing Club 5,000 5,000 Juluwarlu Aboriginal Corporation 50,000 50,000 47,276.44

Juluwarlu Aboriginal Corporation-c/fwd 2009/10 18,100 18,100 5,673.24

Karratha Baptist Church Craft Group-c/fwd 2009/10 16,891 16,891 14,484.55

Karratha Districts Chamber of Commerce & Industry 2,500 2,500 2,272.73

Karratha Emergency Relief Assoc 3,000 3,000 3,000.00

Link Inc 5,303 5,303 4,854.32

Lotteries House Insurance 4,552 4,552 4,175.82

Nor West Jockey Club 8,000 8,000 Not for Profit Organisations-commence operations 50,000 40,000 Pilbara Community Legal Services 4,000 4,000 Roebourne Sobering-Up Shelter 5,500 5,500 5,500.00

SAFE Karratha 21,530 21,530 22,542.40

Salvation Army-Red Shield Appeal 3,000 3,000 3,000.00

Shire President‘s Flood Appeal 0 10,000 10,000.00

St John Ambulance Sub Centre Roebourne 9,000 9,000 13,771.84

St Vincent de Paul - waste collection reimbursement 4,576 4,576 4,223.35

Wickham Community Association 11,000 11,000 11,000.00

Yaandina Family Centre 2,000 2,000 Youthcare West Pilbara 2,000 2,000 2,000.00

737,952 747,952 386,556.35


Page 119


Page 120

14.7 MONTHLY BUILDING STATISTICS – JUNE 2011 File No: GR.27

Responsible Executive Officer: DIRECTOR DEVELOPMENT REGULATORY AND INFRASTRUCTURE SERVICES

Reporting Author: MANAGER BUILDING SERVICES

Date of Report: 30 JUNE 2011

Applicant/Proponent: MANAGER BUILDING SERVICES

Disclosure of Interest: NIL

Attachment(s) Monthly Approval Summary 2011 and 201


Page 121


Page 122


Page 123

14.8 PLANNING DECISIONS ISSUED - 31 MAY - 1 JULY 2011

File No: TA/1/1

Responsible Officer: Director Development, Regulatory and Infrastructure Services

Author Name: Directorate Administration Officer Disclosure of Interest: Nil

REPORT PURPOSE To advise Council of the following planning and WAPC subdivision decisions issued for the above period.

APPL. #

DECISION OWNER APPLICANT ADDRESS APPLICATION TYPE

DEVELOPMENT

P2378 APPROVED DELEGATE

NORTHWESTERLY TWO PTY LTD

MCMULLEN NOLAND & PARTNER

53 FALCON PARADE, NICKOL

SUBDIVISION/ AMALGAMATION

SIXTEEN (16) LOT BUILT STRATA


LANDCORP GREG ROWE & ASSOC

55 GARDUGARLI DRIVE, BAYNTON

DEVELOPMENT SEVENTY TWO(72) MULTIPLE DWELLINGS & ANCILLARY WORKS


KARRATHA CITY HOLDINGS PTY LTD

KARRATHA CITY HOLDINGS PTY LTD

12-42 WELCOME RD, KARRATHA

DEVELOPMENT PROPOSED STORAGE FACILITIES


WA LAND AUTHORITY

KEVIN PALASSIS 15 ROE ST, ROEBOURNE

DEVELOPMENT PROPOSED ART CENTRE FOR ROEBOURNE ART GROUP & ANCILLARY WORKS


SHIRE OF ROEBOURNE

HAVEN DESIGNS 7-17 WELCOME RD, KARRATHA

DEVELOPMENT PROPOSED ADMINISTRATION OFFICE & ANCILLARY WORKS


SHAUN READ SHAUN READ 15 LADY DOUGLAS WAY, PEGS CREEK

R-CODE VARIATION

PROPOSED BOAT PORT LOCATED IN THE FRONT SETBACK WITH A WALL LOCATED ON THE BOUNDARY


JOHN KELSALL PORTACCOMM BUILDING SYSTEMS

12 WINYAMA RD, BAYNTON

DEVELOPMENT PROPOSED DEVELOPMENT SINGLE DWELLING


RALPH KELLER PORTACCOMM BUILDING SYSTEMS









15 MARNIYARRA LOOP, BAYNTON

DEVELOPMENT PROPOSED DEVELEOPMENT SINGLE DWELLING


RALPH KELLER PORTACCOMM BUILDING SYSTEMS




PILBARA IRON CO SERVICES

ROBE RIVER MINING PTY LTD

LOT 791 PT SAMSON-ROEBOURNE RD, WICKHAM

DEVELOPMENT PROPOSED DEVELOPMENT ADDITIONAL TRANSPORTABLE OFFICES


SHAMROCK HOLDINGS PTY LTD

KILLARNEE CIVIL & CONCRETE

LOT 1031 MARDIE RD, KARRATHA INDUSTRIAL ESTATE

DEVELOPMENT PROPOSED DEVELOPMENT WORKSHOP & OFFICE BUILDING & ANCILLARY WORKS


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EWP PROPERTIES NORTH WEST SHED MASTERS

LOT 2580 AUGUSTUS DR, KARRATHA INDUSTRIAL ESTATE

DEVELOPMENT PROPOSED DEVELOPMENT OFFICE/WORKSHOP & ANCILLARY WORKS


WOODSIDE ENERGY RYAN JOHNSTONE 14 AUSTEN LOOP, NICKOL

R-CODE VARIATION

TWO(2) SHADE SAILS WITH REDUCED PRIMARY STREET SETBACK OF 500MM

P2530 CANCELLED NYLTAC ASSETS PTY LTD

SAVILLS PROJECT MANAGEMENT

5-15 SHARPE AVE, KARRATHA

DEVELOPMENT PROPOSED DEVELOPMENT BUSINESS BANKING CENTRE


SHIRE OF ROEBOURNE

NORTHWEST SHEDMASTERS

L32 KARASEK WAY, GAP RIDGE

DEVELOPMENT PROPOSED EXTENSION (LEAN-TO) TO AN EXISTING HELICOPTER HANGER


DAMPIER SALT PTY LTD

NATHAN HYLAND 677 DOLPHIN WAY, BULGARRA

DEVELOPMENT PROPOSED OUTBUILDING ASSOCIATED WITH A GROUPED DWELLING


WA LAND AUTHORITY

WHELANS L301 DAMPIER RD, BAYNTON


SUBDIVISION CLEARANCE BAYTON WEST STAGE 8A DEPOSIT PLAN 66689 WAPC136245


NORTHWEST PROPERTY PROJECTS

BROADHURST & BOTT ARCHITECTS

29 CRAWFORD WAY, ROEBOURNE

DEVELOPMENT PROPOSED DEVELOPMENT 2X3 BED MOBILITY DWELLING


LLOYD TAYLOR CAROLINE STEVENSON

17 BRUSHTAIL ST, BAYNTON

DEVELOPMENT HOME OCCUPATION – ONLINE PARTY SUPPLIES STORE


WOODSIDE ENERGY LTD

DC PROJECTS SERVICES PTY LTD

1-5 DIXON ST, NICKOL

DEVELOPMENT PROPOSED DEVELOPMENT OF PATIO TO EXISTING GROUPED DWELLING


WOODSIDE ENERGY LTD

DC PROJECT SERVICES PTY LTD

2-6 PARTON CLOSE, NICKOL

DEVELOPMENT PROPOSED DEVELOPMENT OF PATIO TO EXISTING GROUPED DWELLINGS


DBNGP LAND ACCESS MINISTER

STREICHER-COUGH JOINT VENTURE

LOT 176 CINDERS RD, BURRUP

DEVELOPMENT PROPOSED DEVELOPMENT TEMPORARY BUILDINGS TO SUPPORT OPERATIONS OF A PIPE STORAGE YARD


JUDITH ANDREWS MARK COTTRELL & JUDITH ANDREWS

LOT 161 FLINDERS CRES, DAMPIER

R-CODE VARIATION

TWO(2) STOREY PATIO AT REDUCED SECONDARY STREET SETBACK


DEPARTMENT OF HOUSING

WHELANS 24B FRINDERSTEIN WAY, PEGS CREEK


SUBDIVISION WAPC #144342


ROBE RIVER IRON ASSOCIATES

MONADELPHOUS LOT 65 LAMBERT IND/AR, WICKHAM

DEVELOPMENT PROPOSED DEVELOPMENT TEMPORARY FACILITIES


ROBER RIVER IRON ASSOCIATES

MONADELPHOUS LOT 65 LAMBERT IND/AR, WICKHAM

DEVELOPMENT PROPOSED DEVELOPMENT TEMPORARY FACILITIES

Note – Determinations of Subdivision/Amalgamation applications made by the Western Australian Planning Commission


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14.9 COMMUNITY SAFETY COORDINATOR – PROJECTS UPDATE

File No: Nil

Responsible Officer: Director Development And Regulatory Services

Author Name: Community Safety Coordinator


REPORT PURPOSE

To provide Council with an update of the Community Safety Coordinators projects to date.

PROJECT ACTIVITIES COMMENT/FOLLOW UP EXPENDITURE/BUDGET

General

Purchased esky for CARE from ‘Casual for a Cause’ funding.

Budget report, annual report completed.

Met w/Acting Ranger Coordinator re off-road vehicle project.

Working w/CARE on Tidy Town submission focusing on Hearson’s Cove graffiti clean up & litter clean ups.

Organised free tv promotion for local events.

Finalised budget for 2011/12.

Report to CE on Hedland Personnel proposal.

Logo completed.

Order flags/stamps for Cleansweep.

No budget implications.

Town Entry Statements

Infrastructure now managing construction & installation.

UDLA payment for May.

Regular updates from Infrastructure.

UDLA $1265.00

Graffiti

Kits delivered to Corrections, Roebourne school, Millars Well Primary.

Removal from Frinderstein Way Park, Dodd Court Playground, KEC.

Underpasses project completed.

Reviewed graffiti report spreadsheet.

Contributed to report on urban art projects.

F/up letters to all Business Blitz locations.

Deliver more kits to schools.

Consider Walkways as next major project.

Roebourne Hall $35k.

Underpasses $55k.

Litter Wrote to Dept. of Transport re condition of John’s Creek.

CARE clean up Dampier Highway 19/6. 230 bags collected.

Capt Clean Up visit to schools scheduled for week of 25 July.

Planning for Great Northern Clean Up in Sept.

Assisted with covered loads media release.

F/up response from DOT. Nil

Alcohol Attended WPAM meeting – Considering sending letter Nil


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Management application for funding for holiday programme aimed at older teens.

Provided street drinking posters for Roebourne Police.

Feedback provided to Airport report.

Feedback given to Liquor Accord Strat plan.

Researched D&A policy.

to local papers asking to minimise photos of alcohol in social pages.

CCTV Final feedback given on report.

Cost/benefit analysis being added.

Copy provided to Horizon Power.

Final version of report due 15 July.

Invite Horizon to Cleansweep discussion on report.

Final payment for audit $29865.00.

Eyes on the Street Further community interest in training discussed w/Police.

schedule further training for Aug. onwards.

Nil

Neighbourhood Watch

Next BBQ scheduled for 26 July.

Assistance offered if required.

Nil

Crime & Safety Responded to Wickham crime & safety letter.

Application for funding for variable message road sign from Roadwise.

Discussions w/OCP re Crime & Safety Plan. They are reviewing our plan.

Police signs to be installed by Corrections.

Thank you to councillors who attended BBQ.

Crime & Safety month in Oct – plan events/media.

Nil

Greening Project Met w/Dampier Comm. Assoc.

Garden project for Cossack confirmed.

Point Samson project @ info bay awaiting quotes.

F/up with each group as projects progress.

$6512.00 for Cossack.


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15 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN

GIVEN

Nil

16 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE

HAS BEEN GIVEN

Nil

17 URGENT BUSINESS APPROVED BY THE PERSON

PRESIDING OR BY DECISION

Nil


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18 MATTERS BEHIND CLOSED DOORS

18.1 TENDER G15 – 10/11 PROPERTY MANAGEMENT SERVICES

File No: G15 – 10/11

Responsible Executive Officer: Chief Executive Officer

Reporting Author: Manager Corporate Compliance


Applicant/Proponent: Allgold Holdings Pty Ltd, trading as LJ Hooker Karratha

Foundation Housing Limited Yangan Pty Ltd, trading as Ray White Real Estate

Karratha Disclosure of Interest: Nil

Attachment(s) Confidential Evaluation Report and Attachments

PURPOSE To assess submissions received for the management of the Shire‘s staff housing portfolio and appoint a suitable service provider. BACKGROUND The Shire initially sought quotes to provide rental management services for a twelve month period to its residential housing stock at its Council meeting of 19 July 2010.

COUNCIL RESOLUTION Res No : 15203 MOVED : Cr Smeathers SECONDED : Cr Vertigan That requests for quotation be sought for the provision of rental management services for Councils portfolio of residential buildings from Local Property management providers.

CARRIED FOR : Cr Lockwood, Cr Lally, Cr Lewis, Cr Bailey, Cr Cechner, Cr Pritchard, Cr Smeathers, Cr Vertigan, Cr White-Hartig AGAINST : Nil

Quotations closed on 9 September 2010 where it was discovered that the quotes received exceeded the tender threshold. Following this realisation, the decision was to go out to tender. Tender G15 – 10/11 was developed for Property Management Services and was managed through WALGA‘s Procurement Consultancy Service. Tender details were available through the Tenderlink website. The scope and specifications of the tender advertised was:

Specification

The Shire of Roebourne is seeking Quotations for a twelve month period from suitably qualified Property Management firms that are considered competent to undertake the


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management of the Shire of Roebourne residential properties leased to Shire employee‘s contingent to their contract of employment. Scope of work Background

The Shire of Roebourne currently has 55 houses that are owned outright and are utilised for Shire employee (53) and medical (2) staff housing. The Shire also leases privately owned properties to on lease to employees on a as needs basis. The shire is currently leasing 20 properties of this nature and this number fluctuates on demand. The allocation of a Shire property is contingent to the contract of employment and as such no tenancy checks are required. The Shire has been undertaking the management of the properties utilising Shire staff and building contractors. The Shire collects all rents through the payroll system and there would be no requirement to undertake this task by a respondent or to remit funds to the principal. Scope of works

The main scope of works includes but is not limited to;

i. Manage and provide specialist advice to ensure the tenancies are maintained in a proper, efficient and reputable manner in accordance with the Shire‘s policies and the residential tenancy act.

ii. Assist with the establishment, of long term maintenance schedules to facilitate the

Shires future long term planning and budgeting for each residential property.

iii. Prepare and execute all the Shire requirements in regard to leasing premises to employees and medical staff in Shire owned housing in accordance with the residential tenancy act and Shire policy and guidelines.

iv. Undertake inspections of the premises and provide to the Shire property condition

reports on a regular basis (6 monthly) and additional inspections as required

v. Advise the Shire of a significant damage to the property as soon as reasonably practicable

vi. On behalf of the Shire complete, serve and receive all applicable forms and

notices required in accordance with the residential tenancies act or regulations under that act.

vii. Ensure the premises are maintained in working order and where necessary

promptly organise repairs with the Shire Building Maintenance Contractor and replace in accordance with authorisation limits all glass heating cooling lighting electrical and plumbing equipment which may be damaged, worn out or fail for any reason.

viii. Assist the Shire in relation to the provision of information for any insurance claims

and any insurance matter in respect of the premises

ix. Keep accurate records of the premises and record such other information necessary for the purposes of this agreement.

x. Undertake on behalf of the Shire maintenance contracts in accordance with an

agreed scope of works and manage those contracts in an efficient and effective manner.

xi. Be the contact for all properties and manage all repairs as identified in the annual

scope of works for individual properties and organise ad-hoc repairs as they occur.

xii. Be the main contact for all issues in regard to properties that the shire has privately leased for employee housing.


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Advertising of the tender commenced as from 19 March 2011 in the West Australian. Tenders closed at 3pm on 28 April 2011. Submissions were to be completed online using the Tenderlink service. Three submissions were received prior to the close of tenders:

Allgold Holdings Pty Ltd, trading as LJ Hooker Karratha

Foundation Housing Limited; and

Yangan Pty Ltd, trading as Ray White Karratha.

The Tender Assessment and Evaluation Review Panel comprised of three members: Henry Eaton Manager Corporate Compliance, Shire of Roebourne Susan Bowman Corporate Compliance Officer, Shire of Roebourne Craig Grant Procurement Consultant, WALGA The submissions were assessed against compliance, qualitative criteria and price. All submissions were compliant and ready for consideration. The qualitative criterion was weighted on the basis of: Demonstrated Capacity and Experience 35% Personnel 35% Contract Management 30% The attached confidential report details the submissions received and their individual evaluation scores. At the Council meeting of 20 June 2011 Council resolved:

Res No : 151679 MOVED : Cr Pritchard SECONDED : Cr Lally That Council: 1. Nominate Foundation Housing as the preferred tenderer; 2. Enter into negotiations with Foundation Housing; 3. Report back to Council at the Ordinary Council Meeting to be held on 18 July

2011 on the outcome of negotiations. CARRIED

FOR : Cr Lockwood, Cr Lally, Cr Bailey, Cr Pritchard, Cr Smeathers, Cr Vertigan, AGAINST : Nil

Foundation Housing were asked to provide additional commentary on operational matters. Their responses are contained within the Confidential Report. LEVEL OF SIGNIFICANCE The matter of housing is significant as an influencing factor in the recruitment and retention of skilled staff. The ability to outsource the service will ensure continuity in a role that has proven to be difficult to otherwise fill in past administrative roles. COUNCILLOR/OFFICER CONSULTATION Consultation has taken place on this matter with Council at the June 2011 Council meeting and with staff in the Executive, Human Resources, Building Maintenance and Compliance teams. COMMUNITY CONSULTATION Tender procedures were followed and submissions to the tender were received from the public. Advertising commenced on 19 March 2011 and tenders then closed on 28 April 2011 using the Tenderlink service.


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STATUTORY IMPLICATIONS Tenders were called in accordance with Part 4 of the Local Government (Functions and Administration) Regulations and section 3.57 of the Local Government Act 1995.

3.57. Tenders for providing goods or services

(1) A local government is required to invite tenders before it enters into a contract of a prescribed

kind under which another person is to supply goods or services.

(2) Regulations may make provision about tenders.

POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS The project expenditure proposed is in accordance with the budget. Refer to the confidential supplementary report for specific financial information. STRATEGIC IMPLICATIONS The Shire of Roebourne‘s Strategic Plan 2009 – 2013 provides:

Key Goal One – Communities Objective - Building capacity, capability and partnerships across the community. Initiative - Increase the attractiveness of the streetscape amenity and foster pride in maintaining a higher

standard of the upkeep of homes, businesses and public space throughout the Shire. Priority 2009/10 - Review the Shire‘s built inventory to ensure facilities are modern, functional and meet

community expectations. Key Goal Two – Delivering Services Objective - Implementing an asset register to identify opportunities to upgrade existing infrastructure. Increasing the profile of the organisation to attract high quality candidates and ensuring Human

Resource policies reflect best practice. Meeting the set service standards. Initiatives - Set service standards and regularly review to ensure they reflect the communities‘ priorities. Continually review and streamline key work practices and work processes. Priority 2009/10 - Focus on improving service standard delivery and the development of Asset Management

Plans for parks and gardens, Shire buildings and Shire housing. Establish work improvement groups within each division to review and streamline key

processes and practices. Key Goal Three – Local Economy Objective - Facilitating an increase in affordable housing in the Shire Creating opportunities for growth and diversification for local business. Initiatives - Establish formal relationships with industry partners to maximise community benefit. Build effective new working relationships to facilitate an increase in the level of affordable

housing. Priority 2009/10 - Establish formal relationships with industry partners to coordinate investment in our

communities


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RISK MANAGEMENT CONSIDERATIONS The decision to appoint an external provider has some elements of risk associated with the degree of management and service that can otherwise be provided in-house. Otherwise the intention to perform an in house service is more problematic from a resourcing and corporate knowledge perspective. An in-house service has been an ongoing concern because of regular turnover in staff resulting in a continuous loss in productivity and a workload that is often unforgiving for a single person to balance with other core functional duties. A restructure could be considered within the building maintenance department to support this service with the need for an additional resource (or two) to deal specifically with the ongoing need for requisitions for maintenance work and updating asset management system databases. The lowest risk at present is the engagement of a short term contract for a property manager that is outsourced that manages after hour call outs, maintenance requests, property inspections on a regular routine basis with inspections also when tenants vacate premises and new tenants move in. Being outsourced, the onus is on the contractor to ensure they have the services in place to manage the contract properly as per our specifications which would be no different had we performed the tasks ourselves. ISSUES Economic Issues There are no specific economic issues related to this matter. Social Issues There are no social issues related to this matter. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.

IMPACT ON CAPACITY In the event that the tender is accepted and provided to an external provider, there will be some remaining impact on staff in supporting this engagement by way of appointing new incoming and skilled staff to available homes as well as managing the contract for the duration of its term. There will also be a remaining need to process maintenance invoicing and asset management database inputting. Should the tender not be accepted, then additional resourcing is required of at least one person if not two to deal with maintenance requests, property condition reporting and asset management database inputting.



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OPTIONS: Option 1 As per Officers recommendation. Option 2 - Deferral That Council by Simple Majority pursuant to Section 3.57 of the Local Government Act 1995 RESOLVES to DEFER any further decision pending further information from officers. Option 3 – Alternative submission That Council by Simple Majority pursuant to Section 3.57 of the Local Government Act 1995 RESOLVES to:

1. NOT ACCEPT Foundation Housing Ltd; and 2. ACCEPT the submission from _______________ at the agreed price as identified

in the Confidential Attachment. Option 4 – Not accept any Submission That Council by Simple Majority pursuant to Section 3.57 of the Local Government Act 1995 RESOLVES to:

1. NOT ACCEPT any submission for Tender G15-10/11 Property Management Services.

CONCLUSION Additional information has been received to the satisfaction of the CEO and Officers to proceed with the favourable consideration of the submission.


That Council by Simple Majority pursuant to Section 3.57 of the Local Government Act, 1995 RESOLVES to:

1. CONFIRM and ACCEPT the appointment of Foundation Housing Ltd as the

successful party to deliver Tender G15-10/11 Property Management Services to the Shire of Roebourne for the period of 1 year commencing 1 August 2011;

2. ACCEPT the agreed price as identified in the Confidential Attachment.


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18.2 DEPARTMENT OF EDUCATION CAPITAL FUNDING AGREEMENT FOR KARRATHA LEISURE COMPLEX

File No: CP.223

Responsible Executive Officer: Director Strategic Projects and Business

Reporting Author: Director Strategic Projects and Business


Applicant/Proponent: Department of Education


Attachment(s) CONFIDENTIAL Draft Capital Funding Agreement

CONFIDENTIAL Draft KLC Risk Management Plan

PURPOSE To seek Councils consideration to enter into a Capital Funding Agreement with the Minister for Education for the construction of Joint Use Facilities as a part of the Karratha Leisure Complex. BACKGROUND Since August 2010, when the Shire formally ceased its involvement in the (then) Karratha Education Leisure and Training Precinct project, Council Officers have continued to work closely with the Department of Education (DoE) seeking support to secure a funding agreement for facilities that could contribute and enhance the Karratha Leisure Complex. The DoE provided the Shire with a facility brief that was approved by Council and incorporated into the Shires tender for the Design and Construction of the Karratha Leisure Complex. These facilities have now been incorporated into the schematic design of the Complex. In March 2011 the Shire engaged Kott Gunning Lawyers to prepare a Capital Funding Agreement for negotiation with the DoE and its legal representation, the State Solicitors Office. The final draft agreement has been circulated for internal review, agreed to by the DoE and the State Solicitors Office and is now presented to Council for consideration. LEVEL OF SIGNIFICANCE Consideration to enter into the Capital Funding Agreement with the Minister for Education will have a significant impact on the Karratha Leisure Complex project in terms of its financial viability, scope, timing and ongoing operating cost implications for Council. The key benefit of the agreement is that it enables the Shire to partner a further state government agency to deliver significant community assets under a joint funding agreement. The agreement sets agreed design requirements, timeframes and capital cost contributions that will form the responsibility of the Shire to deliver. The agreement further articulates the need to develop an ongoing funding agreement for the operations of the joint use facilities.


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By entering into the agreement the Shire is providing a binding commitment to the Minister for Education that it will construct the joint use facilities in accordance with the terms and conditions of the agreement. COUNCILLOR/OFFICER CONSULTATION The development of the funding agreement has been discussed regularly at the Karratha Leisure Complex Project Reference Group. Shire officers representing Corporate and Community Services and Strategic Projects have reviewed the draft funding agreement. The agreement has been subject to regular consultation with the Department who have agreed to the terms and conditions outlined in the final draft. COMMUNITY CONSULTATION The Principal of the Karratha Senior High School and various staff have been consulted throughout the design process for the facility. As part of this process the facilities that are to be jointly funded have been negotiated with the aim to achieve the optimum functional benefits in regards to location and ease of operation of the joint use facilities. STATUTORY IMPLICATIONS At its Ordinary Council Meeting in April 2011, Council resolved to award the contract for the Design and Construction of the Karratha Leisure Complex to Pindan Pty Ltd. The contract between both parties requires Pindan to design the full Masterplan stage of the project which includes those joint use facilities included in the agreement and to construct those facilities that it could reasonably fund. Forming part of the contract the Shire provided a Statement of Intent to articulate the Shires position to attract funding to the project. The Statement includes the following detail in part: The extent of capital funds sourced will guide the extent of construction however the Shire provides a guarantee to expend $33,000,000 in the first stage. It is the Shires preference to construct the full master plan however full funding is not available at this time to enable this option to be guaranteed. As outlined to Council at its April Meeting, the committed funding to the KLC project included the proposed $9m from the Department of Education. It was on this basis that the contractual commitment to the value of works to proceed in any event was made. POLICY IMPLICATIONS There are no policy implications pertaining to this matter. FINANCIAL IMPLICATIONS Council has established a project budget of $65m to construct the KLC project in its entirety. To date Council has secured $20.3m from the State Government and has prepared a series of funding applications and partnership proposals to attract additional funding to the project. The Capital Funding Agreement provides Council with a further $9m funding commitment to deliver infrastructure for both state and community benefit. The KLC project Quantity Surveyor, Ralph Beattie Bosworth, has undertaken a value assessment of the facilities included in the agreement and determined that the contribution reflects a sound contribution to the infrastructure and associated project costs.


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The Capital Funding Agreement also requires the development of a joint use agreement to fund the ongoing operations of joint use facilities which provides a significant benefit in reducing Councils net operating cost of the facility. Council has included provision to enter in to the Capital Funding Agreement within its 2011/12 Budget. The Agreement provides for an $8m contribution from the Department of Education in the 2011/12 financial year. The Agreement will also assist to leverage further capital funding to the KLC project. STRATEGIC IMPLICATIONS The Karratha Leisure Complex is identified as a priority in the Shire of Roebourne Strategic Plan. RISK MANAGEMENT CONSIDERATIONS At its Ordinary Meeting in April 2011, Council resolved to award the contract for the Design and Construction of the Karratha Leisure Complex to Pindan Pty Ltd. The contract requires the design of the full Masterplan stage of the project which includes those joint use facilities included in the agreement. Under the separable portions contract with Pindan, the Shire is obligated to advise of the extent of facilities to be constructed as soon as practical. The security of the further $9m in funding reduces Councils risk in regard to having to fund a minimal build program. The major risk in entering into the agreement is the inability of the Shire to meet the timeframe in delivering the project. This risk is in part mitigated by the commitment to construct those facilities in the first stage however the design of the facility may require a Shire funding contribution to complete the extent of the development that is desirable from an operational and structural perspective. For example whilst the funding provides for one indoor court, it would make sense to construct the balance being two further indoor courts to maximise community benefit and reduce the risk of cost increases and potential facility down time whilst additional structures were added in further stages. The Shire engaged the services of Kott Gunning Lawyers to prepare the legal agreement on its behalf. Kott Gunning has reviewed each version of the Agreement and has recommended the Agreement, from a legal perspective, for Shire endorsement. A full copy of the draft KLC project risk management plan is attached for Council reference. ISSUES Economic Issues The economic benefits of the funding agreement with the Minister for Education are significant. The Agreement sets out both a capital funding commitment and sets the platform to the development of a significant joint use operating agreement that will provide guaranteed income to the Shire to offset the cost of operations. The ability for the Shire to accommodate the Education Departments requirements will greatly enhance utilisation of the Centre, its facilities and programs.


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Social Issues The funding agreement provides for significant social benefits. The funding agreement enables the Shire to construct facilities for both the Departments and broader communities‘ benefit that may otherwise not have been constructed. These facilities including Ovals and indoor courts will alleviate current demand pressures on facilities in Karratha and support the growth and development of community clubs and associations in the Shire. As detailed in the Agreement, the following accommodation is to be provided within the Complex for sole Ministerial use:

Staff Studies 40 m2 Kitchenette/reprographics 7 m2 Hall 608 m2 Hall / Sports / Oval Storage 80 m2 Staff Change Room and WC 10 m2

As detailed in the Agreement, the following accommodation is to be provided within the Complex for joint use:

1 AFL Size Reticulated Oval Male Change Room 70 m2 Female Change Room 70 m2 Universal Access Toilet with shower 10 m2 Male Student Toilets 12 m2 Female Student Toilets 12 m2 Cleaners store 4 m2

The current schematic design accommodates all of the facility requirements outlined above and is in the process of being approved by the Department. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to the Shire entering in to tis Funding agreement.

IMPACT ON CAPACITY There is no significant impact on capacity or resourcing to carry out the Officer‘s recommendation. Should the agreement be endorsed by Council, the Shires Strategic Projects Department has the capacity and to administer the funding agreement.


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RELEVANT PRECEDENTS The Shire of Roebourne has a history of entering into joint use agreements with the Department of Education. Existing Joint Use Agreements include the Shire of Roebourne Oval Agreement which covers the KEC Oval, Pegs Creek Oval, Millars Well Oval and Tambrey Oval. More recently a Capital Funding Agreement was entered into for the construction of the Roebourne Primary School Oval with a further Joint Use Agreement now in place. The Shire of Roebourne operates the Roebourne pool under a Joint Use Agreement with the Department of Education. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Simple Majority

OPTIONS: Option 1 That Council AGREE to enter into the Capital Funding Agreement for the Karratha Leisure Complex Joint Use Facilities with the Minister for Education. Option 2 That Council AGREE to enter into the Capital Funding Agreement for the Karratha Leisure Complex Joint Use Facilities with the Minister for Education as amended. Option 3 That Council RESOLVE not to proceed with the Capital Funding Agreement for the Karratha Leisure Complex Joint Use Facilities with the Minister for Education at this stage.

CONCLUSION The Capital Funding Agreement for the Karratha Leisure Complex Joint Use Facilities with the Minister for Education represents a significant benefit to the Shire of Roebourne in delivery of the Karratha leisure centre project. The Agreement has been prepared and scrutinised by the Shires legal representatives and internal Shire officers and is recommended to Council to agree to endorse and execute the agreement.


That Council AGREE to enter into the Capital Funding Agreement for the Karratha Leisure Complex Joint Use Facilities with the Minister for Education.


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18.3 TENDER G19-10/11 – KARRATHA YOUTH AND FAMILY CENTRE INDOOR PLAY SPACE: ASSESSMENT OF TENDER

File No: CP.99/CM50/Doc ID NCR2397

Responsible Executive Officer: Director Strategic Projects and Business

Reporting Author: Senior Project Officer, Strategic Projects


Applicant/Proponent: Strategic Projects


Attachment(s) CONFIDENTIAL Tender Assessment Report

PURPOSE To seek Council‘s endorsement of the recommendation by the Director Strategic Projects regarding assessment of Tender G19-10/11 Karratha Youth and Family Centre – Indoor Play Space. BACKGROUND The Youth Shed concept was endorsed by Council as a priority project at the February 2010 Ordinary Council Meeting. Further, on 20 September 2010 Council resolved to:

1. Request Regional Development and Lands excise a portion of Reserve 36458 as marked on the attached plan and request the purpose of the reserve, under a newly created management order to the Shire, be Community Purpose with power to lease.

2. Agree to call tenders for the design and construction of the Karratha Youth and

Families Centre in accordance with the Functional Design Brief as approved by the Chief Executive Officer.

3. Agree to implement the procurement of the Karratha Youth and Families Centre

through a design and construct form of contract utilising Australian Standards AS4902-2000 General terms and conditions of contract for Design and Construct and the appropriate form of agreement.

4. Appoint the Chief Executive Officer, Director of Strategic Projects, Councillors Lewis

and Smeathers as members of the Project Tender Evaluation Panel.

At the Ordinary Council Meeting of May 2011, Council resolved to:

1. ENDORSE the scope of works as outlined in the attached Principle Project Requirements for the tender for the design, construction and installation for the Karratha Youth and Family Centre Indoor Play Space. 2. AUTHORISE the Chief Executive Officer to invite tenders for the appointment of a Contractor in accordance with the terms and conditions and for the scope of services as outlined in Principals Project Requirements for the Karratha Youth and Family Centre Indoor Play Space as set out in Attachment 1 subject to the approval of funding.


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Tenders for the Indoor Play Space were subsequently advertised on 11 June 2011 in The West Australian newspaper.

Two tenders were received by the closing date.

LEVEL OF SIGNIFICANCE The installation of functional Indoor Play Equipment at the Karratha Shed will have a significant positive impact on the community. Of particular importance is the identified need for spaces for families and youth as identified in the 2004 Youth Action Plan and reiterated in the Youth Strategic Plan review in 2007. COUNCILLOR/OFFICER CONSULTATION The brief for the Indoor Play Space was agreed at the Project Reference Group meeting 11 April 2011. This Group comprises of Councillors, Manager Recreation Facilities, Community Development staff and members from the Strategic Projects Directorate. COMMUNITY CONSULTATION Community feedback over a number of years has clearly identified the need for additional activities and spaces for families and youth. The 2009 Community Survey identified the provision of youth and family spaces as the second highest priority of the Shire (37% of respondents). STATUTORY IMPLICATIONS Tenders were called in accordance with Section 3.57 of the Local Government (Functions and Administration) Regulations. POLICY IMPLICATIONS There are no policy implications aside from previous decisions taken by Council to construct the Youth Shed inclusive of an Indoor Play Space. FINANCIAL IMPLICATIONS Council has allocated a budget of $4.7m for this project, inclusive of a notional allocation of $600,000 for the provision of indoor play equipment. There are no further financial implications. STRATEGIC IMPLICATIONS The development of the Youth Shed, including the Indoor Play Space, has been identified as a strategic project of Council. The provision of this facility is in accordance with Council‘s Strategic Plan 2009-2013: Key Goal One - Communities Objective: Providing a range of appropriate facilities that reflect the demography of the communities. RISK MANAGEMENT CONSIDERATIONS There are critical lead times for the design, fabrication and construction of the Indoor Play Space equipment. Installation will need to be coordinated with practical completion timelines for the Youth Shed building. ISSUES


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Economic Issues The provision of indoor play equipment forms a key component of the functionality of the complex and is considered to be a primary income generator for the Youth Shed. Failure to deliver a functional Indoor Play Space may impede this revenue source. Social Issues The provision of an Indoor Play Space is unique within the Shire of Roebourne and provides a level of amenity not previously afforded to residents and visitors to the area. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.

IMPACT ON CAPACITY The consideration of this tender is critical to the capacity of the Youth Shed to be fully operational. Failure to provide a functional fit out may impede on its attractiveness to users and may diminish immediate and future revenue.


OPTION: That Council consider the recommendation of the Director Strategic Projects contained within the confidential supplementary report for the assessment of Tender G19-10/11 Karratha Youth and Family Centre – Indoor Play Space.

CONCLUSION The need for youth and family spaces has been clearly identified as a need and a priority for the community over consultation and planning within the last 10 years. The success and appeal of the Youth Shed Indoor Play Space to the community is reliant on a functional design and construction that captures the requirements of the users. Tenders were invited for the design, supply and installation of Indoor Play Equipment for the Youth Shed. During the advertising period, nine sets of tender documentation were issued. At the close of tenders two submissions were received. The submissions have been evaluated in accordance with legislative and policy requirements and a confidential assessment report is attached for your consideration.


That Council CONSIDER the recommendation of the Director Strategic Projects contained within the confidential supplementary report for the assessment of Tender G19-10/11 Karratha Youth and Family Centre – Indoor Play Space.


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18.4 TENDER G17-10/11 ROEBOURNE COMMUNITY AQUATIC CENTRE AQUATIC ENGINEER AWARD OF TENDER.

File No: CP.233/CM.47


Reporting Author: Project Manager, Strategic Projects


Applicant/Proponent: Strategic Projects


Attachment(s) CONFIDENTIAL TENDER ASSESSMENT REPORT

PURPOSE To seek Council's endorsement of a successful tenderer for Tender G17-10/11 Roebourne Community Aquatic Centre Redevelopment – Aquatic Engineer. BACKGROUND At the meeting of Council held on 16 May 2011 it was resolved vide Item 14.3, Resolution 151636: That Council, with respect to the proposed Roebourne Community Aquatic Centre Redevelopment project resolves to: 1. ENDORSE the Roebourne Community Aquatic Centre Redevelopment Consultancy

and Design Brief as outlined in Attachment 1. 2. ENDORSES the methodology of appointing an Aquatic Engineer on the basis of a

definitive STOP/GO point being the completion of the Master Plan and, in the event the project is progressed with a further STOP/GO point at the conclusion of the tender process.

3. AUTHORISES the Chief Executive Officer to invite tenders for the appointment of a consultant in accordance with the Roebourne Community Aquatic Centre Redevelopment Consultancy & Design Brief.

4. APPOINTS Geoffrey Allen Whyte Project Manager as Client Representative in the terms of AS4122-2000 General terms and conditions for the appointment of consultants subject to compliance with all Council Procurement Policies and Procedures and the Local Government Act and Regulations.

5. ESTABLISH the Roebourne Community Aquatic Centre Project Reference Group to have oversight of the project and further nominates Cr Bailey to Chair the Project Reference Group.

Tenders were duly advertised in The West Australian on 21 May 2011 and The Pilbara News on 25 May 2011. Tenders closed at 2:00pm on 15 June 2011 and at the conclusion of the advertising period, thirteen (13) sets of tender documents had been issued.


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LEVEL OF SIGNIFICANCE The project, in the context of Council Policy CE8-Significant Decision Making Policy, falls into the following categories: “Significant”, in relation to any issue, proposal, decision or other matter, means that the issue, proposal, decision, or other matter has a high degree of significance. The Roebourne Community Aquatic Centre is a key facility within the Roebourne townsite and provides an invaluable community resource, particularly for young people. Being associated with the Roebourne High School it provides an important educational facility. “Strategic asset”, in relation to the assets held by the Shire, means a group of assets that the Shire needs to retain if it is to maintain its capacity to achieve or promote any outcome the Council determines to be important to the current or future well being of the community. The Roebourne Community Aquatic Centre is presently constructed on Department of Education land. A key element of the project is to resolve ownership and financial relationships with the State Government. COUNCILLOR/OFFICER CONSULTATION The Tender Assessment Panel included: Councillor Garry Bailey Simon Kot, Director Strategic Projects Andrew Ward, Director Community and Corporate Services Henry Eaton, Manager Corporate Compliance. Geof Whyte, Project Manager Strategic Projects provided technical and administrative support. The Roebourne Community Aquatic Centre Project Reference Group has not been convened to consider the Assessment Panels recommendation due to time constraints. COMMUNITY CONSULTATION Community consultation is to occur following the adoption of the Officer‘s recommendation in accordance with Clause 4.5.4 of the Request for Tender which states: The Aquatic Engineer will be required to present the Concept Plan (and any other sketch options) to a community meeting to be held in Roebourne with the prime objective of obtaining community input into the design decision. The community consultation will be in two parts: Consultation 1 This will be held at the Roebourne Primary School and will provide

the opportunity for the prime users of the facility to express their opinions.

Consultation 2 This will be held in the evening and focus on the youth and adults within the community. This will also include several of the key service organisations in the town.

There will also be a presentation to the Roebourne Advisory Committee. The Principals staff will lead these consultations and make all appropriate arrangements for their conduct.


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STATUTORY IMPLICATIONS Tenders were called in accordance with Section 3.57 of the Local Government (Functions and Administration) Regulations. POLICY IMPLICATIONS The various policy implications have been specifically addressed within the report. FINANCIAL IMPLICATIONS There are no financial implications as there are sufficient budget allocations to meet the fee obligations within the proposed contract. STRATEGIC IMPLICATIONS The Roebourne Community Aquatic Centre Redevelopment is not specifically provided for in the 2009/13 Strategic Plan. The provision of this facility is in accordance with Council‘s Strategic Plan 2009-2013: Key Goal One - Communities Objective: Providing a range of appropriate facilities that reflect the demography of the communities. RISK MANAGEMENT CONSIDERATIONS Council has a legal and moral obligation to ensure that the Roebourne Community Aquatic Centre is maintained and operated in such a manner as to ensure compliance at all times with the relevant statutory requirements. The present situation is that it is problematic that the plant in particular can be adequately maintained in a functional condition for any length of time. ISSUES Economic Issues Funding and other related issues form an important part of the Concept Planning stage of the project. Social Issues The Roebourne Community Aquatic Centre is an important social hub within Roebourne townsite. In addition the Roebourne Community Aquatic Centre provides health and educational benefits to the young people of the town and to the general community. Environmental Issues The issue of the possibility of recycling the backwash water for irrigation purposes will be investigated during the design process, particularly to examine the related health and secondary treatment issues. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.


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IMPACT ON CAPACITY The project will be managed from within the existing staff resources of the Strategic Projects Directorate with cross directorate input at the Roebourne Community Aquatic Centre Project Reference Group level and on an ―as requested‖ basis. Impacts on financial capacity will be assessed and reported upon during the design and documentation stages to fully enable Council to take informed decisions as to whether or not to proceed with the project. The Request for Tender specifically provides for the Consultant to provide specialist advice and graphics to support funding and other applications.

RELEVANT PRECEDENTS The project has complied with the Project Initiation and implementation Guidelines and has been the subject of Executive Management Group scrutiny and decision. DELEGATED AUTHORITY At the meeting of Council held on 16 May 2011 it was resolved vide Item 14.3, Resolution 151636: That Council, with respect to the proposed Roebourne Community Aquatic Centre Redevelopment project resolves to: 4 APPOINTS Geoffrey Allen Whyte Project Manager as Client Representative in the

terms of AS4122-2000 General terms and conditions for the appointment of consultants subject to compliance with all Council Procurement Policies and Procedures and the Local Government Act and Regulations.


OPTIONS: Option 1 As per the recommendation of the Director Strategic Projects as outlined in the Confidential Assessment and Recommendation Report. Option 2 That Council by Simple Majority pursuant to Section 3.57 of the Local Government (Functions and Administration) Regulations RESOLVES not to proceed with the acceptance of tenders for Request for Tender G17-10/11 Roebourne Community Aquatic Centre Redevelopment-Aquatic Engineer.

CONCLUSION Tenders have been invited for the redevelopment of the Roebourne Community Aquatic Centre in accordance with the Request for Tender approved by Council at its meeting held on 16 May 2011. During the course of the advertising period, thirteen sets of tender documents were issue and at the close of tenders one submission was received. The submission has been evaluated in accordance with legislative and policy requirements and a confidential assessment report is attached hereto.


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That Council by Simple Majority pursuant to Section 3.57 of the Local Government (Functions and Administration) Regulations RESOLVES to ENDORSE the recommendation of the Director Strategic Projects as contained in the Confidential Evaluation and Recommendation Report attached for Request for Tender G17-10/11 Roebourne Community Aquatic Centre Redevelopment – Aquatic Engineer.


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18.5 TENDER G18-10/11 DAMPIER HIGHWAY STREETSCAPING LANDSCAPE ARCHITECT AWARD OF TENDER.

File No: CP.245

Responsible Executive Officer: Director Development & Regulatory Services

Reporting Author: Project Manager, Strategic Projects


Applicant/Proponent: N/A

Disclosure of Interest: Director Strategic Projects

Attachment(s) CONFIDENTIAL Tender Assessment Report

PURPOSE To seek Council's endorsement of a successful tenderer for Tender G18-10/11 Dampier Highway Streetscaping – Landscape Architect. BACKGROUND At the meeting of Council held on 16 May 2011 it was resolved vide Item 14.2, Resolution 151635: That with respect to the Dampier Highway Streetscaping project Council resolves to: 1 ENDORSE the Landscape Architect Consultancy & Design Brief as set out in

Attachment. 2 ESTABLISH the Dampier Highway Streetscaping Project Reference Group to have

oversight of the project and further nominates Cr (insert) to Chair the Project Reference Group.

3 APPOINTS Geoffrey Allen Whyte Project Manager as Client Representative in the terms of AS4122-2000 General terms and conditions for the appointment of consultants subject to compliance with all Council Procurement Policies and Procedures and the Local Government Act and Regulations.

4 APPOINTS Geoffrey Allen Whyte Project Manager as Superintendent in the terms of AS4000-1997 General terms and conditions of contract or such other Australian Standards form of contract as deemed applicable subject to compliance with all Council Procurement Policies and Procedures and the Local Government Act and Regulations.

5 NOTES the costs if the project will be met from an anticipated grant of $2,000,000 to be funded by Royalties for Regions.

6 AUTHORISES the Chief Executive Officer to invite tenders for the appointment of a Landscape Architect in accordance with the terms and conditions and for the scope of services as outlined in Landscape Architect Consultancy & Design Brief as set out in Attachment 1 subject to the approval of the Royalties for Regions Grant Application.

7 AUTHORISE the creation of a new Capital Job Number to enable correct recording of costs involved with the process of inviting tenders.

Tenders were duly advertised in The West Australian on 21 May 2011 and The Pilbara News on 25 May 2011. Tenders closed at 2:00pm on 15 June 2011 and at the conclusion of the advertising period, twenty four (24) sets of tender documents had been issued.


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LEVEL OF SIGNIFICANCE The project, in the context of Council Policy CE8-Significant Decision Making Policy, falls into the following categories: “Significant”, in relation to any issue, proposal, decision or other matter, means that the issue, proposal, decision, or other matter has a high degree of significance. Dampier Highway, between Searipple Road and west of Balmoral Road, represents the major southern transport route through the Karratha townsite. It is has important transport implications both for local, commercial and tourist traffic and, to a large extent, represents the ―face of the town‖. The proposed works will add to the recent central verge improvements undertake by Main Roads WA. COUNCILLOR/OFFICER CONSULTATION The Tender Assessment Panel included: Councillor Sharon Vertigan David Pentz, Director Planning & Regulatory Services Ron Van Welie, Executive Manager Infrastructure Services. Geof Whyte, Project Manager Strategic Projects provided technical and administrative support. COMMUNITY CONSULTATION Community Consultation is fully detailed in Clause 4.5.6 of the Request for Tender which reads as follows: Community Consultation The Landscape Architect will be required to present the Master Plan to a community meeting to be held in Karratha with the prime objective of obtaining community input into the design decision. The community consultation will be in two parts: Consultation 1 Will take the form of Breakfast type forum and will provide the

opportunity for the business community to express their opinions. Consultation 2 This will be held in the evening and will be open to the community for

their input. The Principals staff will lead these consultations and make all appropriate arrangements for their conduct. A presentation will also be made to the Dampier Highway Streetscaping Project Reference Group following the consultations with a view to formulating the future direction to be taken. STATUTORY IMPLICATIONS Tenders were called in accordance with Section 3.57 of the Local Government (Functions and Administration) Regulations. POLICY IMPLICATIONS The various policy implications have been specifically addressed within the report.


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FINANCIAL IMPLICATIONS There are no financial implications as there are sufficient budget allocations to meet the fee obligations within the proposed contract. STRATEGIC IMPLICATIONS The Karratha City of the North Plan calls for an integrated strategic approach to the development of Karratha as a City of the North (ref page 14). The Shire of Roebourne has identified a range of community initiatives to be implemented in Karratha from 2009 – 2013 in supporting the development of community facilities and services. Those of relevance to the development of the City Centre include: Increasing the attractiveness of the streetscape amenity and foster pride in maintaining a higher standard of the upkeep of homes, businesses and public space throughout the Shire. The Damper highway Streetscaping project satisfies both the local and state governments‘ objectives. RISK MANAGEMENT CONSIDERATIONS The Project Management Plan and the Request for Tender calls for appropriate Risk Assessments to be conducted throughout the course of the project. Key issues identified in the project initiation process included: 1. It is perceived that a significant constraint to any public art or landscape plan for the

roundabouts will be meeting MRWA conditions and gaining their approval.

2. The Shire of Roebourne reaching agreement with MRWA for the ongoing maintenance

and reasonability of land under MRWA control.

Main Roads WA has endorsed the text of the Request for Tender and will be consulted throughout the project. ISSUES Economic Issues The project is fully funded as per job number 644207 Dampier Highway Streetscape. Social Issues The completion of the project will generate important social impacts in assisting in promoting pride in the town as a whole and in encouraging the upgrading of other streetscapes in the town. It will also have a positive impact on the image of the town that is taken away by tourists which, by word of mouth, will encourage additional people to visit.


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Environmental Issues The opportunities and implications for use of treated effluent water for plantings will investigated during the design process in order to reduce the environmental impact where possible. Discussions have been entered into with the Water Corporation to consider the project as a pilot example of water wise urban landscaping. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.

IMPACT ON CAPACITY The project will be managed from within the existing staff resources of the Strategic Projects Directorate with cross directorate input at the Dampier Highway Streetscaping Project Reference Group level and on an as requested basis.

RELEVANT PRECEDENTS The project has complied with the Project Initiation and implementation Guidelines and has been the subject of Executive Management Group scrutiny and decision. DELEGATED AUTHORITY At the meeting of Council held on 16 May 2011 it was resolved vide Item 14.2, Resolution 151635: That with respect to the Dampier Highway Streetscaping project Council resolves to: 4 APPOINTS Geoffrey Allen Whyte Project Manager as Superintendent in the terms of

AS4000-1997 General terms and conditions of contract or such other Australian Standards form of contract as deemed applicable subject to compliance with all Council Procurement Policies and Procedures and the Local Government Act and Regulations.


OPTIONS: Option 1 As per the recommendation of the Director Development and Regulatory Services as outlined in the Confidential Assessment and Recommendation Report. Option 2 That Council by Simple Majority pursuant to Section 3.57 of the Local Government (Functions and Administration) Regulations RESOLVES not to proceed with the acceptance of tenders for Request for Tender G18-10/11 Dampier Highway Streetscaping – Landscape Architect.


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CONCLUSION Tenders have been invited for the Dampier Highway Streetscaping Landscape Architect in accordance with the Request for Tender approved by Council at its meeting held on 16

May 2011. During the course of the advertising period, twenty four (24) of tender documents were issue and at the close of tenders three submissions were received. The submission has been evaluated in accordance with legislative and policy requirements and a confidential assessment report is attached hereto.


That Council by Simple Majority pursuant to Section 3.57 of the Local Government (Functions and Administration) Regulations RESOLVES to ENDORSE the recommendation of the Director Development & Regulatory Services as contained in the Confidential Evaluation and Recommendation Report attached for Request for Tender G18-10/11 Dampier Highway Streetscaping – Landscape Architect.


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18.6 PAM BUCHANAN FAMILY CENTRE – COMMUNITY CENTRE MANAGEMENT EXPRESSION OF INTEREST.

File No: CP.187; CP.189






Attachment(s) Confidential Evaluation and Recommendation Report

PURPOSE To appoint a tenant to the Community Centre Management within the Pam Buchanan Family Centre. BACKGROUND In relation to the Community Centre Module, Council resolved under resolution number 151396, at the November 2010 OCM to;

1. Approve criteria as detailed in the report for selecting a Community organisation to operate and mange the Community Centre module, through an EOI process. (Management Agreement) for a lease term of 1 year & 1 year. 2. Delegate authority to the Chief Executive Officer to negotiate lease fees with potential tenants in order to obtain an optimal balance of cost recovery and community benefit, with a further report presented to Council once negotiations have been finalized by the CEO.”

LEVEL OF SIGNIFICANCE The decision by Council is highly significant as it relates to Council‘s ability to cover costs associated with operating and funding life cycle maintenance associated with the Pam Buchanan Family Centre. In additional to this issue, Council‘s decision is also significant as they will directly select the services which are to be delivered for the wider community from this facility. Officers suggest Council would assess other services provided throughout the Pam Buchanan Family Centre, and attempt to align and spread the type of services families in the region can access. COUNCILLOR/OFFICER CONSULTATION Nil


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COMMUNITY CONSULTATION Officers engaged the community and wider market through a competitive Expression of Interest process. This process was conducted through the month of June and formally closed on Wednesday 29th of June. The community centre module weighted criteria was directed towards organisations that could provide complementary services at the Pam Buchanan Family Centre. The weighted criteria were;

1. Relevant Experience (25%) a. Details of similar work;

b. Demonstrate sound judgement and discretion; and

c. Demonstrate competency and proven track record of achieving outcomes.

2. Key Personnel skills and experience (25%) a. Their role in the performance of the contract; b Curriculum vitae; c. Membership to any professional or business association. d. Qualifications, with particular emphasis on experience of personnel in

projects of a similar requirement; and e. Any additional information.

3. Respondents Resources (25%)

Respondents should demonstrate their ability to supply and sustain the

necessary;

a. Plant, equipment and materials; and b. Any contingency measures or back up of resources including personnel

(where applicable).

3. Demonstrated Understanding (25%)

a. A project schedule/timeline (where applicable);

b. Provision of Operational budget as per section 2.9.1 of the EOI;

c. Demonstration of methodology to centre operation (i.e. how will your

organisation operate the centre, market programs etc..); and

d. A demonstrated understanding of the scope of work.

Submissions were received by the following organisation(s);

- Karratha Community House Inc (KCH)

A confidential evaluation report is attached for Council‘s perusal. STATUTORY IMPLICATIONS Expressions of Interest were called in accordance with Section 3.57 of the Local Government (Functions and Administration) Regulations. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS


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Council will receive an annual financial return through a proposed lease fee. This is detailed in the Confidential Evaluation Report. STRATEGIC IMPLICATIONS The construction and successful operation of the Baynton Family Centre is a key initiative of the Shire of Roebourne Strategic Plan 2009-13. RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues The selection of a tenant for the Community Centre Module will impact on services offered to the community. The Community Centre space will be a highly utilised module, booked and hired by a wide variety of community, not for profit and commercial groups. The area should remain a social facility and meeting hub, for families and services. Council should understand the impact on the community following thee selection of a tenant and consider potential fincial returns with services offered and the benefit to the community. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.

IMPACT ON CAPACITY There will be a mild impact on capacity, Community Facilities Department will be required to follow through the process and organise lease documents and will be the point of contact regarding access to the facility during the fitting out stage. These works have been factored into annual work plans.

RELEVANT PRECEDENTS There is no relevant precedents in relation to this matter. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Simple Majority


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OPTIONS: Option 1 That Council by Simple Majority pursuant to Section 3.57 of the Local Government Act, 1995 RESOLVES to: endorse the recommendation of the Director Community and Corporate Services as contained in the Confidential Evaluation and Recommendation Report attached for Expression of Interest EOI09-2011. Option 2 That Council by Simple Majority pursuant to Section 3.57 of the Local Government Act 1995 RESOLVES to:

1. REJECT officers recommendation as per the Confidential Evaluation Report; and

2. ADVISE officers of alternative direction.

CONCLUSION Shire officer‘s have engaged the wider community through a competitive EOI process. One (1) submission was received and officers have evaluated the submission which is included as a Confidential attachment.


That Council by Simple Majority pursuant to Section 3.57 of the Local Government Act, 1995 RESOLVES to ENDORSE the recommendation of the Director Community and Corporate Services as contained in the Confidential Evaluation and Recommendation Report attached for Expression of Interest EOI09-2011.


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18.7 PAM BUCHANAN FAMILY CENTRE – TENANCY SPACES EXPRESSION OF INTEREST.

File No: CP.187; CP.189






Attachment(s) Confidential Evaluation and Recommendation Report

PURPOSE To appoint tenants to the Not for Profit office spaces within the Pam Buchanan Family Centre. BACKGROUND In relation to the three (3) not for profit office spaces, Council resolved under resolution number 151396, at the November 2010 OCM to;

1. Approve criteria for selecting not for profit groups to lease office spaces (x3) (Community Lease) for a lease term of 1year & 1 year;

2. Delegate authority to the Chief Executive Officer to negotiate lease fees

with potential tenants in order to obtain an optimal balance of cost recovery and community benefit, with a further report presented to Council once negotiations have been finalized by the CEO.”

LEVEL OF SIGNIFICANCE The decision by Council is highly significant as it relates to Council‘s ability to cover costs associated with operating and funding life cycle maintenance associated with the Pam Buchanan Family Centre. In additional to this issue, Council‘s decision is also significant as they will directly select the services which are to be delivered for the wider community from this facility. Officers suggest Council would assess other services provided throughout the Pam Buchanan Family Centre, and attempt to align and spread the type of services families in the region can access. COUNCILLOR/OFFICER CONSULTATION Nil


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COMMUNITY CONSULTATION Officers engaged the community and wider market through a competitive Expression of Interest process. This process was conducted through the month of June and formally closed on Wednesday 29th of June. The tenancy spaces (as per Council resolution) were targeted at Not for Profit organisations, and the weighted criteria was directed towards organisations who could provide complementary services at the Pam Buchanan Family Centre. The weighted criteria were;

1. Local Provider (40%)

a. Is your business a local provider?

b. Provide a history of your organisations time in the Pilbara and its

achievements, or as a minimum, Respondents should provide a current

commitment schedule and plant/equipment schedule in an attachment.

2. Benefit for the Community (60%)

a. Describe partnerships your organisation has built within the community. b. Explain how your business and its purpose correlates to the Family Centre

and is potential tenants (i.e. playgrounds, café, infant health etc..). Submissions were received by the following organisations;

c. Anglicare d. Local Information Network Karratha (LINK) Inc. e. OZHELP Foundation Ltd

A confidential evaluation and recommendation report is attached for Council‘s perusal. STATUTORY IMPLICATIONS Expression of Interest were called in accordance with Section 3.57 of the Local Government (Functions and Administration) Regulations. POLICY IMPLICATIONS There are no policy implication. FINANCIAL IMPLICATIONS Officers have proposed a lease fee for the Tenancy Spaces through the EOI process. The lease fee was derived from current market analysis of Not for Profit office spaces within Karratha. Council should understand their decision will affect endorsed lease fee income budgets for the 2011/12 financial year, if Council endorses options which propose alternative lease fees. STRATEGIC IMPLICATIONS The construction and successful operation of the Baynton Family Centre is a key initiative of the Shire of Roebourne Strategic Plan 2009-13. RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. ISSUES Economic Issues There are no economic issues related to this matter.


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Social Issues The ethos of the Pam Buchanan Family Centre is to create a holistic, integrated facility, catering for a wide range of family services. Council should consider the ―best fit‖ for the tenancy spaces based on the type of service an organisation proposes to deliver, and the ability for the organisation and its services to integrate with other providers in the Pam Buchannan Family Centre. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.

IMPACT ON CAPACITY There will be a mild impact on capacity, Community Facilities Department will be required to follow through the process and organise lease documents and will be the point of contact regarding access to the facility during the fitting out stage. These works have been factored into annual work plans.

RELEVANT PRECEDENTS There is no relevant precedents relating to this matter. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Simple Majority

OPTIONS: Option 1 That Council by Simple Majority pursuant to Section 3.57 of the Local Government Act, 1995 RESOLVES to: endorse the recommendation of the Director Community and Corporate Services as contained in the Confidential Evaluation and Recommendation Report attached for Expression of Interest EOI10-2011. Option 2 That Council by Simple Majority pursuant to Section 3.57 of the Local Government Act 1995 RESOLVES to: ;appoint tenancy offices to the following organisation(s).

a. ___________ b. ___________ c. ___________

CONCLUSION Shire officer‘s have engaged the wider community through a competitive EOI process. Three (3) submissions were received and officers have evaluated all submissions which are included as a Confidential attachment.


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That Council by Simple Majority pursuant to Section 3.57 of the Local Government Act, 1995 RESOLVES to: endorse the recommendation of the Director Community and Corporate Services as contained in the Confidential Evaluation and Recommendation Report attached for Expression of Interest EOI10-2011.


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18.8 PLANNING APPLICATION – COMMENCEMENT OF HOME OCCUPATION – HAIRDRESSING BUSINESS AT LOT 100, UNIT 10 / 58 NAIRN STREET BULGARRA

File No: P2532

Responsible Executive Officer: DIRECTOR DEVELOPMENT STATUTORY AND INFRASTRUCTURE SERVICES

Reporting Author: PLANNING OFFICER

Date of Report: 1 JULY 2011

Applicant/Proponent: KERRI ROAD

Disclosure of Interest: NIL

Attachment(s) 1. Aerial Location Map 2. Site Plan 3. Photo of car parking area 4. Confidential Email - Objection 21/06/2011

PURPOSE For Council to consider and make determination on an application for Planning Approval for a Home Occupation – Hairdressing Business, to commence at Lot 100, Unit 10 / 58 Nairn Street Bulgarra. BACKGROUND The Shire of Roebourne Planning Department has received Planning Application P2532 for a ‗Home Occupation‘ to establish a hair dressing business in a residential (R30) zone. A site inspection was carried out on 2 June 2011 to determine the suitability of the site for the proposed activity. The following observations are noted:

1. There are only two spaces on the site for vehicles to park

2. The car parking spaces are in close proximity to the neighbouring dwelling.

3. The business is proposed to be located in a dwelling that is part of a grouped dwelling

development for which there is no additional parking on the road adjacent to the proposed

dwelling.

Adjoining property owners and occupiers were notified of the proposal and invited to comment on potential effects resulting from proposal. One submission was received objecting to the proposed home occupation on the grounds that it would result in additional noise and unlawful parking of vehicles. (see attachment 4 copy of Objection received 21/06/2011). Concerns regarding the limited on-site car parking were raised with the applicant who advised by email that there was an option to create an additional car parking space for resident vehicles to the rear of the existing carport.


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The application was referred to the Council‘s Environmental Health Officer who advised that the health requirements for the site could be met and the premises would be subject to inspection prior to the business commencing. LEVEL OF SIGNIFICANCE The proposed activity if granted will adversely affect residential amenity for neighbouring and surrounding properties in the vicinity of the proposed Home Occupation. COUNCILLOR/OFFICER CONSULTATION The application was referred to Environmental Health Services for comment. Comments received back stated that the proposal meets Health Department requirements. There were no environmental health reasons given to refuse the application. COMMUNITY CONSULTATION The application was advertised on 10 June 2011 to owners and occupiers of neighbouring properties likely to be affected by the activity. Submissions were called for over a period of 14 days. One objection to the application was received from the occupant of the house immediately to the north of the subject residence. The submission is attached as a confidential attachment. STATUTORY IMPLICATIONS Planning and Development Act 2005 POLICY IMPLICATIONS Shire of Roebourne Town Planning Scheme No.8 Local Planning Policy DP4 – Home Occupations FINANCIAL IMPLICATIONS Application fee of $135.00 received by the Shire of Roebourne on receipt of this application for planning approval on 23 May 2011. STRATEGIC IMPLICATIONS There are no strategic implications. RISK MANAGEMENT CONSIDERATIONS Allowing for lower standards of Residential amenity brings the brings the integrity of the Town Planning Scheme into question. ISSUES Economic Issues There are no economic issues related to this matter. The Council has indicated a strong desire to provide additional opportunities for small low impact business activities to operate on Residential properties. This initiative was entrenched through the recent Omnibus Amendment 18 to the Town Planning Scheme No.8 which saw the introduction of more permissive Home Business provisions to the Scheme. The intent of the provision is to enable low impact business activities to occur on residential sites provided the adverse effects of the proposal are avoided. In declining to grant approval to the application the applicant will be denied the opportunity to operate a hairdressing business from home and may be faced with high rental costs if commercial premises are to be secured.


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Social Issues The Shire of Roebourne Town Planning Scheme No. 8 sets out the following residential objective for Karratha:

“Enhance the high level of residential amenity within Karratha in both existing suburbs and

the residential expansion areas.”

The Shire of Roebourne Local Planning Policy DP 4 – Home Occupations sets out the following objectives:

“Protect the amenity and character of residential neighbourhoods”

“Maintain an appropriate level of safety in residential streets”

The double carport on the applicant‘s property is the only available car parking area for the direct use by vehicles associated with the subject dwelling. Two car parking spaces are required to be provided with a dwelling (as outlined in the Residential Design Codes). Those two spaces are intended for use by the occupants of the dwelling and incidental visitors to the property. In order to establish a business activity on the site it is considered necessary for the applicant to demonstrate that appropriate parking can be provided on site or outside the property. In this case it is not considered appropriate to dedicate either of the existing car parking spaces to the business use due to their proximity to the objectors bedroom which falls immediately to the north of the carport. While the applicant has offered to provide an additional car parking space on site to the rear of the carport this action would result in three carparking spaces in close proximity to the objectors bedroom. The objector would be likely to experience additional noise from engines and car doors closing as the result of that action. The property is located near a bend in Nairn Street. The road itself is narrow and there are a number of existing crossovers which restrict parking within the carriageway as it would be dangerous to vehicle and pedestrian traffic. Were approval to be granted without addressing the parking requirement it is considered likely that a lack of car parking for the business related activity would lead to illegal parking within the road reserve that would impact on the visual amenity and safety for neighbouring properties and pedestrians and other road users in the vicinity of the site. Permitted Baseline It is acknowledged that the residents of the subject dwelling could make as many vehicle trips as they wished from the site and that the associated noise would not be controlled by the Scheme or local policies unless that noise exceeded residential noise standards. However, allowing a business to be run from the site will ensure that vehicle related noise levels increase. That increase will be in additional to any noise associated with the permitted activities occurring on the property. For that reason it is considered that allowing a Hairdressing Business to establish at Lot 100 unit 10 /58 Nairn Street Bulgarra, will cause adverse amenity effects for the objector and for the neighbourhood over and above those that are considered to be acceptable in a residential area. The existing carparking spaces associated with the subject dwelling are next to the objectors bedroom. The objector who is a shift worker would experience increased incidents of vehicle related noise from additional vehicle activity on the site.


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Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.


RELEVANT PRECEDENTS The application is assessed on its merits and does not rely on any known precedents. Should the Council choose to grant approval to the proposal, a precedent would be set in respect of any proposal demonstrating all the same circumstances as this proposal. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Simple Majority


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OPTIONS: Option 1 As per Officers recommendation. Option 2 That Council by Simple Majority RESOLVES to

1. APPROVE application P2532 for a Home Occupation at Lot 100 Unit 10 / 58 Nairn Street

subject to the following conditions:

a. The Home Occupation (Hairdressing Business) shall not operate outside of the hours of 8:00 am to 6:00 pm on Monday to Friday and 8:00 am to 5:00 pm on Saturday.

b. All vehicles associated with the hairdressing activity shall be parked within

the legal boundaries of the site at all times.

c. The existing parking bay immediately adjacent to the approval holders

dwelling shall be dedicated for client parking and a sign shall be erected

within the carport advising that this is reserved for client parking.

d. Only one client with a vehicle may be present on the site at any one time.

Appointments shall be staggered to ensure that client appointments do not

overlap

Note: No vehicle shall be parked within council road reserve.

CONCLUSION The protection of residential amenity is articulated in the Town Planning Scheme No. 8 and Local Planning Policy DP4. It is considered that allowing a hairdressing business to establish within the subject dwelling will lead to unacceptable adverse effects on residential amenity for the adjoining neighbour and will have adverse visual and traffic safety impacts for the area in general.


That Council by Simple Majority pursuant to Section 3.5 of the Local Government Act, 1995 RESOLVES to:

1. REFUSE to grant approval to application P2532 for a Home

Occupation at Lot 100 Unit 10/58 Nairn Street for the following reasons:

a. There is insufficient on-site parking to provide for the activity.

b. Providing an additional parking space within the boundaries of the

subject property will increase vehicle related noise which is the

subject of an objection.

c. Nairn Street is not suited to parking within the carriageway.

d. An objection has been received from an adjoining neighbour that

sets out valid concerns with regard to increased noise on the site.


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e. The business activity is likely to increase the incidence of illegal or

unsafe parking in Nairn Street.

f. The application does not meet the residential objectives for

Karratha set out in the Town Planning Scheme No. 8 or the

objectives for Home Occupations set out in Local Planning Policy

DP4 – Home Occupations.

g. Conditions of approval can not adequately address the adverse

effects of the activity on residential amenity.


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ATTATCHMENT 1 AERIAL LOCATION MAP

he

The close proximity of the car parking area and the neighbouring property can be seen here

The proposed Home Occupation – Hairdressing Business is at Unit 10 / 58 Nairn Street Bulgarra which is located here


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ATTACHMENT 2 SITE PLAN


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LEGEND Car parking spaces Area of road reserve (potential area for unlawful parking)

The car parking area on the subject site is in close proximity of the neighbouring properties bedroom window

The gates at the front of the carport that can be opened and cars driven through for extra parking


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19 CLOSURE & DATE OF NEXT MEETING

15 August 2011