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AGENDA BROWN COUNTY HOUSING AUTHORITY

Monday, October 15, 2018, 3:30 p.m. City Hall, 100 N. Jefferson Street, Room 604

Green Bay, WI 54301

The mission of the Brown County Housing Authority is to ensure that all residents of Brown County have the opportunity for safe, affordable housing.

MEMBERS: Corday Goddard– Chair, Tom Deidrick – Vice Chair, Sup. Andy Nicholson, Ann Hartman, and John Fenner APPROVAL OF MINUTES: 1. Approval of the minutes from the September 24, 2018, meeting of the Brown County

Housing Authority. REPORTS: 2. Report on Housing Choice Voucher Rental Assistance Program:

A Preliminary Applications B. Unit Count C. Housing Assistance Payments Expenses D. Housing Quality Standard Inspection Compliance E. Program Activity/52681B (administrative costs, portability activity, SEMAP) F. Family Self-Sufficiency Program (client count, participation levels, new contracts,

graduates, escrow accounts, and homeownership) G. VASH Reports (new VASH and active VASH) H. Langan Investigations Criminal Background Screening and Fraud Investigations I. Quarterly Langan Denials report J. Quarterly Active Cases Breakdown K. Quarterly End of Participation L. Quarterly Customer Service Satisfaction

NEW BUSINESS: 3. Consideration with possible action on request from NeighborWorks® for $150,000 grant for

the purchase and renovation of the 1400 Block of Admiral Court.

4. Consideration with possible action to approve new Voucher Payment Standard, effective January 1, 2019.

5. Consideration with possible action on awarding the audit contract to Schenck for 2018 and

2019 with options for three 1-year renewals. BILLS AND FINANCIAL REPORT: 6. Consideration with possible action on acceptance of BCHA bills. 7. Consideration with possible action on acceptance of BCHA financial report. ADMINISTRATOR’S REPORT AND INFORMATIONAL: 8. Date of next meeting: November 19, 2018 Any person wishing to attend who, because of a disability, requires special accommodation should contact the Brown County Human Resources Office at 448-4065 by 4:30 p.m. the day before the meeting so that arrangements can be made

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MINUTES BROWN COUNTY HOUSING AUTHORITY Monday, September 24, 2018, 3:30 p.m.

City Hall, 100 N. Jefferson Street, Room 604 Green Bay, WI 54301

MEMBERS PRESENT: Corday Goddard – Chair, Tom Diedrick – Vice Chair, Ann Hartman, and John Fenner ABSENT: Sup. Andy Nicholson OTHERS PRESENT: Cheryl Renier-Wigg, Stephanie Schmutzer, Nate Tease, Pat Leifker, Matt Roberts, Erin Evosevich and David Pietenpol APPROVAL OF MINUTES: 1. Approval of the minutes from the August 20, 2018, meeting of the Brown County Housing

Authority. A motion was made by T. Diedrick, seconded by A. Hartman to approve the minutes. Motion carried. COMMUNICATIONS: 2. Letter from Greater Green Bay Habitat for Humanity dated August 23, 2018, thanking the

BCHA for the financial contribution. C. Renier-Wigg stated this is a thank you regarding the Western Avenue project.

3. Letter from HUD dated August 30, 2018, regarding increase in HCV Administrative Fee

Proration S. Schmutzer stated that the proration is going to 80 percent up from the 76 percent, which is equivalent to $6,000 more a month for August, September and October. A motion was made by A. Hartman, seconded by T. Diedrick to receive and place on file. REPORTS: 4. Report on Housing Choice Voucher Rental Assistance Program:

A Preliminary Applications For the Month of August, there were 164 applications.

B. Unit Count The unity count for August was 2, 836 C. Housing Assistance Payments Expenses

The August HAP expenses totaled $1,303,050. D. Housing Quality Standard Inspection Of 244 inspections conducted for August, 244 passed initial inspection, 54 passed

reinspection, 91 failed and there were 21 no shows. E. Program Activity/52681B (administrative costs, portability activity, SEMAP)

In August, there were 355 port outs with an associated HAP payment expense of $328,807. ICS was overspent by $21,250.47 and FSS underspent by $230.91.

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F. Family Self-Sufficiency Program (client count, participation levels, new contracts,

graduates, escrow accounts, and homeownership) There were 69 active FSS participants; with 47 participants in level one, 13 participants in level two, two participants in level three and seven participants in level four. There were two new contracts, one graduate, 35 active escrow accounts and 46 homeowners.

G. VASH Reports (new VASH and active VASH) There were zero new VASH clients for August, for a total of 29 active VASH clients.

H. Langan Investigations Criminal Background Screening and Fraud Investigations There was one new investigation opened with 18 active investigations and one closed. There were 123 new applications, which all were approved. The breakdown of fraud investigations by municipality is as follows: Green Bay 79 percent, De Pere at 16 percent and Oneida at five percent. Applications by Municipality are as follows Green Bay, Howard, followed by De Pere.

OLD BUSINESS: 5. Consideration with possible action to amend Chapter 4 (Waiting List and Tenant Selection)

of Administrative Plan to provide a Move On Strategy preference. C. Renier-Wigg stated that R. Hallet added an informational sheet regarding homelessness. This is part of the Move On Strategy that HUD is asking PHAs to start using in their Continuum of Care (COC). Erin Evosevich, from NEWCAP, was present to share more information. C. Renier-Wigg clarified with E. Evosevich that the program is for those who need services and housing, which the program NEWCAP runs and are chronically homeless. They then move on to a standard HCV voucher and graduate out of the system. In order for the CoC to work individuals need to be moved into the second level and moved forward. They currently have to wait in the system due the way the preferences are set up. The request is to change how the preferences are set and allow these individuals be set at a higher preference. The first preference is for those who are involuntarily displaced; the second preference is for elderly, disabled, veterans and the homeless with children; the third preference is for residents with minor children who don’t meet any of the above and the fourth preference is for individuals who are not displaced, homeless, and don’t meet any of the above. The request is to add these five vouchers after the first preference and move the rest down one ranking. C. Goddard stated that these individuals have proven they are ready to move to the next step because they have been in contact with supportive services and are ready to be successful in this next step. E. Evosevich stated chronic homelessness is where you have been homeless for 12 months continuously in a row or 12 months within three years. Once they are ready to move forward and move forward, they can then take in additional individuals off the street and get them into housing. A. Hartman asked how many people they currently have in the program. E. Evosevich stated they currently have 45 individuals. A. Hartman asked if they were in a homeless shelter. E. Evosevich stated no, they are currently renting in rental units they sublease from landlords. C. Renier-Wigg asked how many individuals are ready to move on to the next step. E. Evosevich stated that they have about three or four. C. Renier-Wigg verified with E. Evosevich that they would generally not have more than five. E. Evosevich stated that was correct.

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C. Goddard asked the Authority what other questions they might have about the program or if they are ready to vote. T. Diedrick stated that if they approve this, is there any other potential agencies that would be doing the same thing as they were, maybe down the road. E. Evosevich stated that currently Newcap is the only PSH (Permanent Supportive Housing) program providing vouchers. However, other agencies could apply but they would need to go through an application process through WI Balance of State. T. Diedrick stated that he brings this up because if they approve this, is it specifically for Newcap or could any public agency apply for the vouchers. C. Renier-Wigg stated they can take Newcap’s name off the preference which would allow for any public agency to provide PSH. P. Leifker stated that the five vouchers would not be an issue as the pull approximately 50-75 people off the waiting list a month. A. Hartman asked if this will change the number of vouchers they have or are using. P. Leifker stated no and that they are just giving the potential of five vouchers the preference over other individuals they are pulling off the list. C. Goddard asked C. Renier-Wigg what the correct wording would be for the preference. C. Renier-Wigg stated that they would take out Newcap and add something to the effect by an agency that provided PSH. T. Diedrick asked if they word certified should be included. E. Evosevich stated that maybe it should state the WI Balance of State funded program. C. Renier-Wigg gave the example of what if Newcap changed ownership and now has a new name; the Administrative Plan would have to be changed again. An approved supportive agency is what was agreed upon for word changing. The Newcap name will be removed and “referred by a PSH program”. The new preference will read “Brown County resident referred by an approved agency as a participant of a PSH program who no longer requires the intensive services of the PSH program but only needs the rental subsidy”. A motion was made by T. Diedrick, seconded by T. Fenner to amend the Administrative Plan to provide the Move On strategy preference with the above listed language change. Motion carried. NEW BUSINESS: 6. Public hearing to receive input on the Brown County Housing Authority 2019 Annual

Agency Plan. C. Renier-Wigg stated they need to hold the public hearing to see if there is anyone who wished to speak on the BCHA Annual Agency Plan. C. Renier-Wigg asked three times if there was any present who wished to speak on the BCHA Annual Agency Plan. Being none, the public hearing was closed.

7. Consideration with possible action on approval of Brown County Housing Authority 2019

Annual Agency Plan. M. Roberts stated a copy of the BCHA 2019 Annual Plan was included in meeting packets. The Annual plan is a requirement of HUD and shows the progress made in their 5-Year Plan. Their 5-Year Plan was submitted in 2015 and the next 5-Year Plan will be submitted for next year for the fiscal year 2020. This is just a progress report on the 5-Year Plan regarding their goals and objectives and progress on each one. There are actively meeting all goals and there is nothing of concern.

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A. Hartman asked about the goal of Self-Sufficiency and if what they just approved earlier will help in meeting that goal. M. Roberts stated as they progress with the partnership and work with Newcap, they can definitely increase the FSS because of the collaboration between Newcap’s case management and their FSS program. A motion was made by J. Fenner, seconded by A. Hartman to approve the BCHA 2019 Annual Plan. Motion carried. 8. Consideration with possible action regarding approval of additional Project Based Voucher

units for Ecumenical Partnership for Housing (EPH). C. Renier-Wigg stated that back in December 2017 EPH came before the Authority and requested eight (8) vouchers. The Authority approved four (4) units in Green Bay and told EPH that they should find additional units outside of Green Bay. They have found three properties in Allouez and they are requesting three (3) vouchers for those properties and that Dave Pietenpol is here to answer any questions. A. Hartman then verified that that will give a total of seven (7) vouchers. C. Renier-Wigg stated that was correct. They have approved eight (8), so they have one more with an approved property outside Green Bay. D. Pietenpol stated that it was his understanding that they were approved for four (4) in Green Bay and (4) outside of Green Bay. Staff was asked by the Authority to verify the number of vouchers approved and the breakdown of the vouchers. D. Pietenpol then stated he believed it was a total of 12 vouchers. However if they wanted all 12, four (4) were to be within the City of Green Bay and the other eight (8) were to be outside Green Bay. T. Diedrick asked if they are approving 12 today. C. Renier-Wigg stated it would be just for the three properties today. C. Goddard also stated it would be for the three (3) vouchers for outside the City of Green Bay. A motion was made by T. Diedrick, seconded by J. Fenner to approve the three (3) PBV for EPH for properties located in Allouez. A. Hartman asked why there two address on Derby Lane and Lebrun and if they were duplexes. D. Pietenpol stated correct. She then asked if each duplex had 2 bedrooms. In which D. Pietenpol stated correct. He also stated they are only asked for one voucher for Derby Lane as the other half of the duplex is already occupied and the family already has a PBV. C. Goddard then stated that the request would be for 4 vouchers for these three buildings. D. Pietenpol stated yes. Motion carried.

9. Consideration with possible action to approve Request for Proposals to be published for Project Based Vouchers.

C. Renier-Wigg stated they have received a request from two developers, one from outside of the City and one from inside of the City. Each of them would like eight PBVs for their units. In order for the Authority to consider the vouchers, they need to put out an RFP for the vouchers. The request would be to complete an RFP and get it posted. They would have this back to the BCHA for approval at the November meeting if approved today. This request is just to get the RFPs out and not to award anything at this time.

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A. Hartman then verified that it would be for eight vouchers in the City of Green Bay and eight vouchers outside the City of Green Bay. C. Renier-Wigg stated that was correct. C. Goddard verified preferences, scoring and the rights to determine if they accept them or not. C. Renier-Wigg stated they do expect to get proposals from the two developers; however, they may also receive proposals from other agencies as well. A. Hartman asked if any of these developers are already involved with the vouchers. C. Renier-Wigg stated she didn’t believe they have any PBVs currently. A motion was made by T. Diedrick, seconded by A. Hartman to approve the publishing for the RFP for Project Based Vouchers. Motion carried. C. Renier-Wigg then asked if there was anyone on the BCHA who would like to sit on the Committee to review the RFPs to bring recommendations back. J. Fenner stated that he would be interested. 10. Consideration with possible action on approval of 2017 Fiscal Year End Audit Report. S. Schmutzer presented the audit report. She stated there were no significant issues found. She stated they had spent down some of their balances that the needed to. She then asked if there was anything they wanted to discuss. J. Fenner asked what the findings were from the audit. S. Schmutzer stated they are considered “unmodified”, which means they didn’t have to make significant changes. A motion was made by A. Hartman, seconded by J. Fenner to approve the 2017 Fiscal Year End Audit Report. Motion carried. BILLS AND FINANCIAL REPORT: 11. Consideration with possible action on acceptance of BCHA bills. S. Schmutzer stated there was nothing significant to report. A motion was made by T. Diedrick, seconded by A. Hartman to accept the BCHA bills. Motion carried. 12. Consideration with possible action on acceptance of BCHA financial report. S. Schmutzer presented the financial report. A motion was made by A. Hartman, seconded by J. Fenner to accept the BCHA financial report. Motion carried. ADMINISTRATOR’S REPORT AND INFORMATIONAL:

13. Resignation of Housing Administrator C. Renier-Wigg stated that R. Hallet has resigned her position as Housing Administrator. As a result of the position being vacant, she did get approval to fill it through the City but she and Director K. Vonck are looking at not filling the position. They will be working with the County to potentially turn the BCHA over to the County for administration. A portion of the Housing Administrator’s and a portion of the Executive Director’s salary comes out of the BCHA and is split with GBHA. The Board is appointed by the County Executive and all other admin functions

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are run through the County now. There should be no changes as far as the Board is concerned and a new Administrator needs to be hired regardless. A brief discussion was then had regarding the GBHA and the role of an administrator. This is going to be a process and they are just starting talks with County Administration. J. Fenner asked if the Authority would have a vote in the hiring of the new administrator. C. Renier-Wigg stated that in the past the Chair has sat in on interviews, but as far as the Authority being to vote or not on the new administrator, she was not sure on that question. J. Fenner stated that he does know that is true as he was just at a HUD training for Commissioners and that was one of the responsibilities of the Authority, is to hire/fire the administrator or executive director and that is because they have liability because everything that is done by the board through the administrator comes back here. So if anything was done incorrectly, it is not the City or the County it is the Authority, individually and as a whole. S. Schmutzer said that in the past positions were brought to the Authority for approval, and assuming the County would work the same way and that the candidate be brought forward for approval. C. Renier-Wigg stated these are all good questions and would need to look into the process and involvement with the Authority. C. Renier-Wigg stated that she would look into this and will bring it back to the Authority. T. Diedrick stated that he thinks the Authority was brought in on the top three candidates for interviews. J. Fenner read into record from HUD “the Board is responsible for hiring Executive Director or whatever term is used and evaluating his/her performance on a regular basis” T. Diedrick stated that this information is consistent with the training videos that have been watching. C. Goddard stated there is an opportunity for them to learn what is possible and what is required. C. Renier-Wigg stated she would bring back some information to the October meeting. 14. BCHA was not awarded Mainstream Vouchers A. Hartman asked why BCHA was not awarded. C. Renier-Wigg stated that R. Hallet put in a request for an audit to find out why they were not awarded the vouchers. They are still awaiting a response. 15. Date of next meeting: October 15, 2018. A motion was made by A. Hartman, seconded by J. Fenner to adjourn. Motion carried. jd:CRW

0

50

100

150

200

250

300

350

1 2 3 4 5 6 7 8 9 10 11 12

92 81

129 14

8

139

224

275

269

250

189

181

17719

8 213 24

0

213

218

225

202 22

4

176

174

172

12614

3 173

145

123

152

134

133

113

114

109

102

62

101

94 85 91 102

98

141 16

4

133Ap

plic

atio

nsBCHA Housing Choice Voucher Program

Preliminary Applications 2015 - 2018

2015 2016 2017 2018

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2a

98% = 3,169

0

250

500

750

1,000

1,250

1,500

1,750

2,000

2,250

2,500

2,750

3,000

3,250

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

2,84

7

2,84

6

2,82

0

2,75

6

2,79

4

2,76

4

2,76

5

2,86

3

2,85

9

2,95

8

2,93

6

3,04

0 2,99

4

3,06

1

3,11

4

3,15

2

3,17

1

3,14

6

3,17

8

3,15

9

3,12

3

3,09

9

3,08

2

3,06

8

3,12

6

3,14

2

3,17

6

3,15

3

3,15

4

3,14

7

3,13

8

3,10

3

3,08

2

3,04

3

3,02

8

2,99

3

2,97

5

2,94

7

2,93

3

2,89

0

2,85

6

2,82

7

2,83

7

2,83

6

2,76

7

Uni

ts

BCHA Housing Choice Voucher Program Unit Count 2015 - 2018

2015 2016 2017 2018

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2b

$0

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

$1,400,000


1,06

4,84

1

1,07

5,09

4

1,06

7,53

9

1,05

2,77

4

1,07

5,96

6

1,05

7,35

5

1,06

0,41

7

1,13

0,01

1

1,12

8,16

0

1,15

6,03

0

1,15

1,28

9

1,20

4,11

5 1,20

2,06

1

1,23

3,25

6

1,26

0,05

7

1,29

9,11

5

1,32

2,76

2

1,32

0,37

8

1,34

2,74

9

1,33

7,91

8

1,30

6,41

7

1,30

5,08

7

1,29

0,80

2

1,28

7,35

8

1,32

3,45

8

1,34

5,63

5

1,36

3,04

9

1,37

3,64

7

1,39

0,51

6

1,40

5,64

0

1,41

5,72

5

1,39

8,77

9

1,38

8,84

9

1,37

0,10

3

1,36

6,78

7

1,35

1,80

8

1,33

9,16

8

1,33

6,15

6

1,32

2,49

7

1,31

2,27

0

1,30

8,29

8

1,30

0,61

7

1,29

4,87

3

1,30

3,05

0

1,24

5,73

5

HAP

Dol

lars

BCHA Housing Choice Voucher Program HAP Expenses 2015 - 2018

2015 2016 2017 2018

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2c

359.43%

3811.38% 22

7.51%27

7.78%20

5.75%19

5.35%24

6.65%24

5.81%17

4.78%

8322.37%

7823.35% 66

22.53%

10530.26% 91

26.15% 8122.82%

10428.81% 91

22.03%81

22.75%

6116.44%

5516.47% 58

19.80%

5816.71% 78

22.41%67

18.87%

5816.07%

5413.08%

6417.98%

19251.75%

16348.80%

14750.17%

15745.24%

15945.69% 188

52.96%

17548.48%

24459.08%

19454.49%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%


371 334 293 347 348 355 361 413 356 0 0 0

BCHA Housing Choice Voucher Program 2018 HQS Report

Pass 1st Inspect

Pass Re-Eval

Fail

No-Show

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2d

74 75

73 72 73 74

77

79 79

83

79

77

76 72

75

78

81 81

83

86 87

89 88 8887 87 88 89 88 90 86 86 86

81 79 77

68 69 67 68 67

64

69 69 68

0102030405060708090

100

1 2 3 4 5 6 7 8 9 10 11 12

BCHA Family Self Sufficiency Program F.S.S. Clients

2015 FSS CLients 2016 FSS Clients 2017 FSS Clients 2018 FSS Clients

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2f

48, 71%

13, 19%

1, 1%6, 9%

2018 FSS Participation Levels

0 0 0 0 1 - 0-30 points

1 0 0 0 2 - 31-60 points

0 0 0 0 3 - 61-90 points

0 0 0 0 4 - 91-120 points

2

3

2

3

2

3

9

2 2

6

2

1

2 2

7

5

7

6

5

8

3

2

1 11

2

1 1 1

3

2 2

1

0 01 0 0

0

2

0

6

2

00

1

2

3

4

5

6

7

8

9

10

1 2 3 4 5 6 7 8 9 10 11 12

Family Self Sufficiency Program New Contracts

2015 New Contracts 2016 New Contracts 2017 New Contracts 2018 New Contracts

1

0

2 2

0

1

3

0 0

2

4

2

3

1

2

1 1

2

0 0

1

0 0

1

0 0 0 0

1 1 1

2

0

3

0 00

1

2

1 1

2

0

2

00

1

2

3

4

5

1 2 3 4 5 6 7 8 9 10 11 12

Family Self Sufficiency Program F.S.S. Graduates

2015 FSS Graduates 2016 FSS Graduates 2017 FSS Graduates 2018 FSS Graduates

36 37 37 38 38

34 34 35 35 35

31 31

34

31

34

31

33 34 34

36

37 38

39 39

37 38 38 38 38

46 45 45

40

44

42

4038 38 36 39 39

36 35 35

33

05

101520253035404550

1 2 3 4 5 6 7 8 9 10 11 12

Family Self Sufficiency Program Escrow Accounts

2015 Escrow Accounts 2016 Escrow Accounts 2017 Escrow Accounts 2018 Escrow Accounts

61 60 59 58 57 57 57 57 58 58 58 5858 57 56 55

53

51 51 51 51 51 52 5152 53

53 52 51 52 51 51 51 51 50

50

49 49 49

45 45 43 44 46 47

0

10

20

30

40

50

60

70

1 2 3 4 5 6 7 8 9 10 11 12

Housing Choice VoucherHomeownership Clients

2015 Homeownership Clients 2016 Homeownership Clients 2017 Homeownership Clients 2018 Homeownership Clients

01

21

0 0 0 02

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

Num

ber o

f new

clie

nts

2018 New VASH Clients

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2g

2627

29 30 30 29 29 29 31

0

5

10

15

20

25

30

35

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

Num

ber o

f Act

ive

clie

nts

2018 Active VASH Clients

of 1

October 1, 2018

Pat Leifker

Integrated Community Solutions

2605 S. Oneida St. Suite 106 Green Bay, WI 54304

The following report details the work performed by Langan and Associates during September 2018.

Investigations

New Cases: 0

Active Cases: 16

Closed Cases: 3

New Applications

Processed: 109 Approved: 106 Denied: 3 Pending: 0

Respectfully submitted,

David P. Schmitz

David P. Schmitz

Investigator, Langan and Associates

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2h

Allouez, 4, 4%

Ashwaubenon, 5, 5%

Bellevue, 6, 6%

De Pere, 4, 4%

Green Bay, 79, 72%

Hobart, 1, 1%

Howard, 5, 5%

Oneida, 3, 3%

Other, 2, 2%

September 2018 Initial Applications by Municipality

Allouez

Ashwaubenon

Bellevue

De Pere

Denmark

Green Bay

Greenleaf

Hobart

Howard

New Franken

Oneida

Pulaski

Seymour

Suamico

Wrightstown

Other

De Pere, 2, 13%

Green Bay, 13, 81%

Oneida, 1, 6%

Fraud Investigations by MunicipalitySeptember 2018

Ashwaubenon

Allouez

Bellevue

De Pere

Denmark

Green Bay

Greenleaf

Howard

New Franken

Oneida

Pulaski

Suamico

Wrightstown

Month # denials Reasons ICS denial Langan denial

July 1 Disorderly Conduct No

Charge was pending when ICS conducted their background check, found guilty prior to Langan's

background check YesAugust 0

September 3 Disorderly Conduct No Found on a site that we do not have access to Yes

Disorderly Conduct NoCourt Date after original background check was

conducted Yes

Possession of THC and Drug Paraphernalie No Found on a site that we do not have access to Yes

2018 3rd Quarter Langan Background Check Denials

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2i

Voluntary Termination, 22, 15%

Late Annual, 4, 3%

HQS, 2, 1%

Expired Voucher, 1, 1%

Zero Assistance/Over Income, 7, 5%

Deceased, 4, 3%

Family Obligations Violation, 20, 14%

Port Out Absorbed, 82, 58%

2018 3rd Quarter End of Participation Breakdown142 Total Terminations

Voluntary Termination

Late Annual

HQS

Expired Voucher

Zero Assistance/Over Income

Deceased

Unreported HH Member

Family Obligations Violation

Criminal Activity (Drugs/Violence)

Port Out Absorbed

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2k

HOH Elderly/Disabled, 1548, 57%HOH Not Elderly/Disabled with Earned Income, 799, 29%

HOH Not Elderly/Disabled with No Earned income and with dependants, 291, 11%

HOH Not Elderly/Disabled with NoEarned Income and No

dependents, 76, 3%

2714 Active Case Breakdown as of October 01, 2018

HOH Elderly/Disabled

HOH Not Elderly/Disabled withEarned Income

HOH Not Elderly/Disabled with NoEarned income and with dependants

HOH Not Elderly/Disabled with NoEarned Income and No dependents

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Summary Q3, 2018 AmountExcellent 881.00Very Good 216.00Good 92.00Fair 8.00Poor 3.00

Excellent73%

Very Good18%Good

8%

Fair1%

Poor0%

Customer Satisfaction Survey SummaryQuarter 3, 2018

Excellent

Very Good

Good

Fair

Poor

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Report to the

Housing Authority of Brown County

100 North Jefferson Street, Room 608, Green Bay, Wisconsin 54301-5026

(p) 920.448.3400 (f) 920.448.3426 greenbaywi.gov

MEETING DATE AGENDA ITEM PREPARED BY

October 15, 2018 #4 Patrick Leifker, Director of Operations

REQUEST

Consideration with possible action to approve new Voucher Payment Standards, effective January 01, 2019.

ANALYSIS

On an annual basis, HUD publishes the Fair Market Rents (FMR’s) for each jurisdiction. Each PHA is then responsible for adopting Voucher Payment Standards (VPS) that are within 90 percent and 110 percent of the HUD published FMR’s. The BCHA has adopted a dual payment standard to encourage program participation throughout the county; therefore, we are proposing updates to both of those VPS amounts.

RECOMMENDATION

Approval of the proposed 2019 Voucher Payment Standards.

ATTACHMENTS

1. Voucher Payment Standards Comparison

2018 Payment Standard 0 1 2 3 4 5Proposed Area A (City) 531 591 786 1113 1121 1289

% of 2016 FMR 100% 100% 100% 100% 100% 100%Variance from 2018 FMR 0 0 0 0 0 0

2018 Payment Standard 0 1 2 3 4 5Proposed Area B (Non City) 545 605 801 1130 1140 1310

% of 2017 FMR 103% 102% 102% 102% 102% 102%Variance from 2018 FMR 14 14 15 17 19 21

2019 Payment Standard 0 1 2 3 4 5 6Proposed Area A (City) 565 625 845 1185 1200 1375 1525

% of 2019 FMR 96% 96% 98% 98% 97% 97% 95%Variance from 2019 FMR 25 25 15 30 31 40 75

2019 Payment Standard 0 1 2 3 4 5 6Proposed Area B (Non City) 585 650 875 1225 1231 1410 1600

% of 2019 FMR 99% 100% 102% 101% 100% 100% 100%Variance from 2019 FMR 5 0 15 10 0 5 0

2014 FMR Set by HUD 422 514 681 973 999 11492015 FMR Set by HUD 468 569 754 1077 1106 12722016 FMR Set by HUD 466 569 756 1037 1041 11822017 FMR Set by HUD 474 557 738 1035 1039 11952018 FMR Set by HUD 531 591 786 1113 1121 12892019 FMR Set by HUD 590 650 860 1215 1231 1415 1600

Comparison of HUD Established Fair Market Rents from 2014 to 2019

Report to the

Housing Authority of Brown County

100 North Jefferson Street, Room 608, Green Bay, Wisconsin 54301-5026

(p) 920.448.3400 (f) 920.448.3426 greenbaywi.gov

MEETING DATE AGENDA ITEM PREPARED BY

October 15, 2018 #5 Stephanie Schmutzer, Senior Accountant

REQUEST

Consideration with possible action on awarding the audit contract to Schenck for 2018 and 2019 with options for three 1-year renewals.

ANALYSIS

The current BCHA audit contract that ran from 2013- 2017 has come to an end. The BCHA has received two proposals to provide audit services to the BCHA. Staff has reviewed and evaluated both proposals. Schenck is the current BCHA auditor and their proposal is for $8,550 for yearend 12/31/2018 with slight increases for the following years. Hawkins Ash was the other auditor to submit a proposal for $8,600 for yearend 12/31/2018 with slight increases for the following years.

RECOMMENDATION

To award the audit contract to Schenck for the year ends of 2018 and 2019 with options for three 1-year renewals.

ATTACHMENTS

1. BCHA Proposal Summary

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9:30 AM 10/09/18 Accrual Basis

Brown County Housing Authority Profit & Loss Budget vs. Actual

January through September 2018

Page 1 of 10

52-Vouchers

Jan - Sep 18 Budget $ Over Budget % of Budget

Income

3300.00 · Fraud Recovery HAP 41,961.51 35,000.00 6,961.51 119.89%

3300.01 · Fraud Recovery - ADMIN 41,961.50 35,000.00 6,961.50 119.89%

3410.00 · HUD HAP Income 12,566,827.00 18,269,461.00 -5,702,634.00 68.79%

3415.00 · HUD VASH INCOME 0.00 0.00 0.00 0.0%

3420.00 · HUD Adm Fee Income 1,118,490.00 1,465,315.00 -346,825.00 76.33%

3430.00 · HUD FSS/Home Own Coord Income 67,731.03 90,308.00 -22,576.97 75.0%

3610.00 · Interest on General Fund Inv. 18,001.80 2,500.00 15,501.80 720.07%

3611.00 · Interest Income - HAP 0.00 350.00 -350.00 0.0%

3617.00 · Interest - ICS HVC 0.00 125.00 -125.00 0.0%

3618.00 · Interest - ICS Admin 0.00 200.00 -200.00 0.0%

3690.00 · Other Income 126.27 500.00 -373.73 25.25%

3740.00 · ICS Fraud - Admin 0.00 15,000.00 -15,000.00 0.0%

3740.01 · ICS Fraud - HAP 0.00 15,000.00 -15,000.00 0.0%

3750.00 · Port In Admin 0.00 4,436.00 -4,436.00 0.0%

3751.00 · Port in HAP 0.00 45,000.00 -45,000.00 0.0%

3760.00 · FSS Forfeitures 0.00 5,000.00 -5,000.00 0.0%

Total Income 13,855,099.11 19,983,195.00 -6,128,095.89 69.33%

Gross Profit 13,855,099.11 19,983,195.00 -6,128,095.89 69.33%

Expense

4110.00 · Administrative Salaries 42,300.81 67,500.00 -25,199.19 62.67%

4135.00 · Legal Fees - Fraud 4,924.89 17,000.00 -12,075.11 28.97%

4140.00 · Staff Training/Travel 1,325.72 9,000.00 -7,674.28 14.73%

4150.00 · Mileage/vehicle 146.52 750.00 -603.48 19.54%

4181.00 · Compensated Absences - Admin 0.00 1,500.00 -1,500.00 0.0%

4190.00 · Computer Support 0.00 7,500.00 -7,500.00 0.0%

4191.00 · Printing 434.22 750.00 -315.78 57.9%

4192.00 · Postage 86.56 200.00 -113.44 43.28%

4193.00 · Office Supplies 103.33 750.00 -646.67 13.78%

4194.00 · Memberships 47.50 200.00 -152.50 23.75%

4195.00 · Publications/Notices 0.00 100.00 -100.00 0.0%

4196.00 · Telephone 0.00 0.00 0.00 0.0%

4198.00 · Marketing/Outreach 0.00 10,000.00 -10,000.00 0.0%

4199.00 · Sundry Admin - Miscellaneous 0.00 0.00 0.00 0.0%

4431.00 · Contract Costs - ICS ADM 1,007,073.63 1,221,634.00 -214,560.37 82.44%

4432.00 · Contract Costs - ICS Port Out A 0.00 125,000.00 -125,000.00 0.0%

4433.00 · Contract Costs - ICS FSS/Home 67,731.03 90,308.00 -22,576.97 75.0%

4510.00 · Insurance Expense 8,702.00 8,899.00 -197.00 97.79%

4540.00 · Fringe Benefits 14,867.16 22,440.00 -7,572.84 66.25%

4713.00 · HAP - Tenant Protection 0.00 12,555.00 -12,555.00 0.0%

4714.00 · HAP - VASH 0.00 0.00 0.00 0.0%

4715.00 · HAP-Other 12,027,708.01 15,892,132.16 -3,864,424.15 75.68%

4716.00 · HAP Port Out 0.00 2,248,715.00 -2,248,715.00 0.0%

4717.00 · HAP Port In 0.00 57,322.00 -57,322.00 0.0%

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Page 2 of 10

52-Vouchers


4718.00 · HAP - FSS Escrow Depts 0.00 46,212.00 -46,212.00 0.0%

4800 · Depreciation Expense 0.00 0.00 0.00 0.0%

4900.00 · Development Loans 0.00

4901.00 · Development Grants 0.00

5135.00 · DPCC 0.00

5215.00 · Audit Fee - BCHA 8,500.00 9,750.00 -1,250.00 87.18%

5215.01 · Audit Fee - ICS 0.00 17,400.00 -17,400.00 0.0%

5223.01 · Miscellaneous 20,000.00 20,500.00 -500.00 97.56%

Total Expense 13,203,951.38 19,888,117.16 -6,684,165.78 66.39%Net Income 651,147.73 95,077.84 556,069.89 684.86%




Page 3 of 10

Income

3300.00 · Fraud Recovery HAP

3300.01 · Fraud Recovery - ADMIN

3410.00 · HUD HAP Income

3415.00 · HUD VASH INCOME

3420.00 · HUD Adm Fee Income

3430.00 · HUD FSS/Home Own Coord Income

3610.00 · Interest on General Fund Inv.

3611.00 · Interest Income - HAP

3617.00 · Interest - ICS HVC

3618.00 · Interest - ICS Admin

3690.00 · Other Income

3740.00 · ICS Fraud - Admin

3740.01 · ICS Fraud - HAP

3750.00 · Port In Admin

3751.00 · Port in HAP3760.00 · FSS Forfeitures

Total Income

Gross Profit

Expense

4110.00 · Administrative Salaries

4135.00 · Legal Fees - Fraud

4140.00 · Staff Training/Travel

4150.00 · Mileage/vehicle

4181.00 · Compensated Absences - Admin

4190.00 · Computer Support

4191.00 · Printing

4192.00 · Postage

4193.00 · Office Supplies

4194.00 · Memberships

4195.00 · Publications/Notices

4196.00 · Telephone

4198.00 · Marketing/Outreach

4199.00 · Sundry Admin - Miscellaneous

4431.00 · Contract Costs - ICS ADM

4432.00 · Contract Costs - ICS Port Out A

4433.00 · Contract Costs - ICS FSS/Home

4510.00 · Insurance Expense

4540.00 · Fringe Benefits

4713.00 · HAP - Tenant Protection

4714.00 · HAP - VASH

4715.00 · HAP-Other

4716.00 · HAP Port Out

4717.00 · HAP Port In

53-80-81 CDBG


0.00

0.00

0.00

0.00

0.00

0.00

6,635.72 1,750.00 4,885.72 379.18%

0.00

0.00

0.00

18,615.50

0.00

0.00

0.00

0.00

0.00

25,251.22 1,750.00 23,501.22 1,442.93%

25,251.22 1,750.00 23,501.22 1,442.93%

0.00 250.00 -250.00 0.0%

0.00

0.00 1,000.00 -1,000.00 0.0%

0.00 0.00 0.00 0.0%

0.00 10.00 -10.00 0.0%

0.00 5.00 -5.00 0.0%

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00 75.00 -75.00 0.0%

0.00

0.00

0.00

0.00

0.00




Page 4 of 10

4718.00 · HAP - FSS Escrow Depts

4800 · Depreciation Expense

4900.00 · Development Loans

4901.00 · Development Grants

5135.00 · DPCC

5215.00 · Audit Fee - BCHA

5215.01 · Audit Fee - ICS5223.01 · Miscellaneous

Total ExpenseNet Income

53-80-81 CDBG


0.00

0.00

0.00

51,433.51

98,000.00 150,000.00 -52,000.00 65.33%

0.00 10.00 -10.00 0.0%

0.00

8,000.00 2,000.00 6,000.00 400.0%

157,433.51 153,350.00 4,083.51 102.66%-132,182.29 -151,600.00 19,417.71 87.19%




Page 5 of 10

Income
















Total Income

Gross Profit

Expense







4191.00 · Printing

4192.00 · Postage













4714.00 · HAP - VASH




55-WHNCP


0.00

0.00

0.00

0.00

0.00

0.00

1,736.52 400.00 1,336.52 434.13%

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

1,736.52 400.00 1,336.52 434.13%

1,736.52 400.00 1,336.52 434.13%

0.00 400.00 -400.00 0.0%

0.00

0.00

0.00

0.00 5.00 -5.00 0.0%

0.00 5.00 -5.00 0.0%

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00 90.00 -90.00 0.0%

0.00

0.00

0.00

0.00

0.00




Page 6 of 10





5135.00 · DPCC




55-WHNCP


0.00

0.00

0.00

0.00

0.00

0.00 5.00 -5.00 0.0%

0.00

0.00

0.00 505.00 -505.00 0.0%1,736.52 -105.00 1,841.52 -1,653.83%




Page 7 of 10

Income
















Total Income

Gross Profit

Expense







4191.00 · Printing

4192.00 · Postage













4714.00 · HAP - VASH




57-Revenue Bond


0.00

0.00

0.00

0.00

0.00

0.00

5,473.35 2,000.00 3,473.35 273.67%

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

5,473.35 2,000.00 3,473.35 273.67%

5,473.35 2,000.00 3,473.35 273.67%

0.00 400.00 -400.00 0.0%

0.00

0.00 300.00 -300.00 0.0%

0.00

0.00

0.00 3.00 -3.00 0.0%

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00 90.00 -90.00 0.0%

0.00

0.00

0.00

0.00

0.00




Page 8 of 10





5135.00 · DPCC




57-Revenue Bond


0.00

0.00

0.00 105,000.00 -105,000.00 0.0%

58,385.63 405,000.00 -346,614.37 14.42%

0.00

0.00 5.00 -5.00 0.0%

0.00

157.12 50.00 107.12 314.24%

58,542.75 510,848.00 -452,305.25 11.46%-53,069.40 -508,848.00 455,778.60 10.43%




Page 9 of 10

Income
















Total Income

Gross Profit

Expense







4191.00 · Printing

4192.00 · Postage













4714.00 · HAP - VASH




TOTAL


41,961.51 35,000.00 6,961.51 119.89%

41,961.50 35,000.00 6,961.50 119.89%

12,566,827.00 18,269,461.00 -5,702,634.00 68.79%

0.00 0.00 0.00 0.0%

1,118,490.00 1,465,315.00 -346,825.00 76.33%

67,731.03 90,308.00 -22,576.97 75.0%

31,847.39 6,650.00 25,197.39 478.91%

0.00 350.00 -350.00 0.0%

0.00 125.00 -125.00 0.0%

0.00 200.00 -200.00 0.0%

18,741.77 500.00 18,241.77 3,748.35%

0.00 15,000.00 -15,000.00 0.0%

0.00 15,000.00 -15,000.00 0.0%

0.00 4,436.00 -4,436.00 0.0%

0.00 45,000.00 -45,000.00 0.0%

0.00 5,000.00 -5,000.00 0.0%

13,887,560.20 19,987,345.00 -6,099,784.80 69.48%

13,887,560.20 19,987,345.00 -6,099,784.80 69.48%

42,300.81 68,550.00 -26,249.19 61.71%

4,924.89 17,000.00 -12,075.11 28.97%

1,325.72 10,300.00 -8,974.28 12.87%

146.52 750.00 -603.48 19.54%

0.00 1,515.00 -1,515.00 0.0%

0.00 7,513.00 -7,513.00 0.0%

434.22 750.00 -315.78 57.9%

86.56 200.00 -113.44 43.28%

103.33 750.00 -646.67 13.78%

47.50 200.00 -152.50 23.75%

0.00 100.00 -100.00 0.0%

0.00 0.00 0.00 0.0%

0.00 10,000.00 -10,000.00 0.0%

0.00 0.00 0.00 0.0%

1,007,073.63 1,221,634.00 -214,560.37 82.44%

0.00 125,000.00 -125,000.00 0.0%

67,731.03 90,308.00 -22,576.97 75.0%

8,702.00 8,899.00 -197.00 97.79%

14,867.16 22,695.00 -7,827.84 65.51%

0.00 12,555.00 -12,555.00 0.0%

0.00 0.00 0.00 0.0%

12,027,708.01 15,892,132.16 -3,864,424.15 75.68%

0.00 2,248,715.00 -2,248,715.00 0.0%

0.00 57,322.00 -57,322.00 0.0%




Page 10 of 10





5135.00 · DPCC




TOTAL


0.00 46,212.00 -46,212.00 0.0%

0.00 0.00 0.00 0.0%

0.00 105,000.00 -105,000.00 0.0%

109,819.14 405,000.00 -295,180.86 27.12%

98,000.00 150,000.00 -52,000.00 65.33%

8,500.00 9,770.00 -1,270.00 87.0%

0.00 17,400.00 -17,400.00 0.0%

28,157.12 22,550.00 5,607.12 124.87%

13,419,927.64 20,552,820.16 -7,132,892.52 65.3%467,632.56 -565,475.16 1,033,107.72 -82.7%

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