agenda city hall forum- 100 state street 7:00 pm monday, … · 2017-10-12 · city hall forum- 100...

Beloit City CouncilMeeting Agenda - October 16, 2017

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AGENDABELOIT CITY COUNCIL

City Hall Forum- 100 State Street7:00 PM

Monday, October 16, 2017

1. CALL TO ORDER AND ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. SPECIAL ORDERS OF THE DAY/ANNOUNCEMENTS 3.a. Resolution Designating Athletic Avenue with the Honorary name "Fannie Byrd Avenue"

Attachment

4. PUBLIC HEARINGS4.a. 2018 Community Development Block Grant (CDBG) Proposed Budget, and 2018 Annual

Action Plan (Christensen)Attachment

4.b. 2018 HOME Investment Partnership Proposed Budget (Christensen)Attachment

4.c. 2018 Operating, Library, and Capital Improvements Proposed Budgets (Miller) (Budgetavailable for review at www.beloitwi.gov)

5. PUBLIC COMMENTS

6. CONSENT AGENDA All items listed under the Consent Agenda are considered routine and will be enacted by one motion. There will be no

separate discussion of these items unless a Council member so requests, in which event the item will be removed fromthe General Order of Business and considered at this point on the agenda.

6.a. Approval of the Minutes of the Special Meetings of July 31, August 28, and September 20 andRegular Meeting of October 2, 2017 (Stottler)Attachment

6.b. Resolution approving Change of Agent on the Class "A" Beer and "Class A" Cider Only Licensefor Pilot Travel Center LLC, d/b/a Pilot Travel Center #289, located at 3001 Milwaukee Road,from Catherine Van Coulter to Amber Christine Barrows for the licensing period ending June30, 2018 (Stottler) ABLCC recommendation for approval 5-0Attachment

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/111940/3._Resolution_Fannie_Byrd_Avenue_10-17_Updated.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/112668/4.a_CDBG_Public_Hearing__pt_1__-_CDBG_Annual_Plan___Budget__Granicus_.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/110940/4.b_2018_HOME_Budget_-_Public_Hearing_-_Council_Report.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/111953/6.a_MInutes__Granicus_.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/111942/6.b_Change_of_Agreement_Pilot__Granicus_.pdf


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7. LICENSES7.a. Resolution approving 2017-2019 Applicants for an Alcohol Beverage Operator's (Bartender's)

License September 22- October 6, 2017 (Stottler)Attachment

8. ORDINANCES

9. APPOINTMENTS The individuals named below have been nominated for a seat on a city board, committee or commission. Each

nomination is subject to confirmation by the City Council, approval of appointment will be accomplished by one motionunless a council member requests to take up a nomination separately, in which event the nomination will be removedfrom the General Order of Business and considered at this point on the agenda.

9.a. AppointmentsAttachment

10. COUNCILOR ACTIVITIES AND UPCOMING EVENTS

11. CITY MANAGER’S PRESENTATION

12. REPORTS FROM BOARDS AND CITY OFFICERS12.a. The City Council will adjourn into closed session pursuant to §19.85(1)(e), Wis. Stats., for the

purpose of deliberating or negotiating the purchasing of public properties, the investing of publicfunds, or conducting other specified public business, whenever competitive or bargainingreasons require a closed session, in particular to discuss the potential sale of 705 BrooksStreet. (Krueger)

12.b. The City Council may reconvene and take action on an item discussed in closed session

12.c. The City Council will adjourn into Closed Session in the City Manager's Conference Room on4th Floor pursuant to section 19.85(1)(e), Wis. Stats. for the purpose of deliberating ornegotiating the purchasing of public properties, the investing of public funds, or conductingother specified public business, whenever competitive or bargaining reasons require a closedsession, namely to discuss negotiating strategies related to collective bargaining. The CityCouncil will not reconvene into open session. (Luther)

13. ADJOURNMENT

** Please note that, upon reasonable notice, at least 24 hours in advance, efforts will be made to accommodate theneeds of disabled individuals through appropriate aids and services. For additional information to request this service,please contact the City Clerk's Office at 364-6680, 100 State Street, Beloit, WI 53511.

Lorena Rae StottlerCity of Beloit Clerk-Treasurerwww.beloitwi.gov

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/111343/7.a_Operators__Granicus_.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/111657/9._Recommendations_10-16-17.pdf


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City Council meetings occur on the first and third Mondays of the month. Meetings are televised on Charter Cable Accessdigital channel 992 and are live streamed via the Beloit Access Television (BATV) YouTube Channel. Council meetings arerebroadcast on Charter Cable Access digital channel 992 and are archived on the BATV YouTube Channel for viewing at yourleisure.

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RESOLUTIONDESIGNATING ATHLETIC AVENUE WITH THE HONORARY NAME

FANNIE BYRD AVENUE

WHEREAS, the City Council of the City of Beloit has a history of recognizing distinguished residentswho have made extraordinary contributions to the Beloit community; and

WHEREAS, the honorary designation of street names publicly recognizes those exceptionalresidents; and

WHEREAS, Fannie Byrd spent many years working as an Election Official for the City of Beloit; and

WHEREAS, she was the founder of Back to Beloit Homecoming Reunion; and

WHEREAS, Mrs. Byrd worked at the Turtle Creek Swimming Pool where she mentored many of theAfrican American youth in the city; and

WHEREAS, she was a long time member of Emmanuel Baptist Church, served as FinancialSecretary, and was a mother of the church; and

WHEREAS, she was also a member of Church Women United, the Order of the Eastern Star,Rebekah Chapter 4 where she was a past Worthy Matron; and

WHEREAS, she was instrumental in the development of the George Hilliard Park across the streetfrom her home on Athletic Avenue; and

WHEREAS, Fannie Byrd was born in Beloit, Wisconsin on July 23, 1921 and passed away on herbirthday July 23, 2017 at age 96; and

WHEREAS, Fannie Byrd touched the lives of countless residents of the City of Beloit and isdeserving of special recognition.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Beloit, Wisconsin herebydesignates Athletic Avenue to carry the honorary name Fannie Byrd Avenue.

BE IT FURTHER RESOLVED that this change will result in the posting of signs mounted above theexisting Athletic Avenue signs and that the official name of the roadway shall not be altered, nor shall anyaddresses or other documentation be altered as a result of this honorarium.

Adopted this 16th

day of October 2017.

________________________________

Kevin D. Leavy, City Council President

ATTEST:

______________________________

Lorena Rae Stottler, City Clerk

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CITY OF BELOITREPORTS AND PRESENTATIONS TO CITY COUNCIL

Topic: Proposed Resolution designating Athletic Avenue with the Honorary Name of Fannie Byrd Avenue

Date: October 16, 2017

Presenter: Lori Curtis Luther Department: City Manager

Overview/Background Information:The City Council has a history of recognizing distinguished residents who have made extraordinary contributions to the City ofBeloit. The honorary designation of street names publicly recognizes those exceptional residents.

Key Issues (maximum of 5):

1. Fannie Byrd spent many years working as an election judge for the City of Beloit.2. She was the founder of Back to Beloit.3. She was a long time member of Emmanuel Baptist Church, served as financial secretary, and was a mother of

the church.4. She was instrumental in the development of the George Hilliard Park across the street from her home on

Athletic Avenue.

5. Fannie Byrd, born in Beloit, Wisconsin on July 23, 1921, passed away on her birthday July 23, 2017 at age 96after touching the lives of countless residents of the City of Beloit and is deserving of special recognition.

Conformance to Strategic Plan (List key goals this action would support and briefly discuss its impact on the City’s mission.): Fannie Byrdcontributed to the City of Beloit’s Strategic Goal to Create and Sustain a High Quality of Life. Recognizing her achievement is alsoconsistent with the Strategic Goal to Create and Sustain a positive image, enhance communications and engage the community.

Sustainability (Briefly comment on the sustainable long term impact of this policy or program related to how it will impact both the built and

natural environment utilizing the four following eco-municipality guidelines.): Reduce dependence upon fossil fuels N/A Reduce dependence on chemicals and other manufacturing substances that accumulate in nature N/A Reduce dependence on activities that harm life sustaining eco-systems N/A

Meet the hierarchy of present and future human needs fairly and efficiently - N/AIf any of the four criteria are not applicable to yourspecific policy or program, an N/A should be entered in that space

Action required/Recommendation:Staff recommends approval of the proposed Resolution.

Fiscal Note/Budget Impact:Negligible impact – the sign will be produced in-house and installed by PW staff above the existing formal Athletic Avenue streetsigns.

Attachments:Resolution

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REPORTS AND PRESENTATIONS TO CITY COUNCIL

Topic: Community Development Block Grant (CDBG) 2018 Annual Action Plan and Proposed Budget


Presenter: Julie Christensen Department: Community Development Authority

Overview/Background Information:

The Department of Housing and Urban Development (HUD) requires each CDBG Formula Grantee to submit a Consolidated Planevery five years, and Annual Action Plan each year. Both Plans include specific objectives for housing, homelessness, public housingand community development and includes information on the CDBG process, affordable housing, and special needs populations.The City’s Consolidated Plan for 2015-2019 was approved in 2014.

The Annual Plan includes how the City intends to allocate its CDBG funds in over the next year. The process for preparing the CDBGbudget includes the following steps: the Community Development Authority recommends and the City Council approves fundingpriorities, applications are available to agencies interested in applying for the CDBG funds; each applicant is required to present itsapplication to the Community Development Authority (CDA); the CDA makes its recommendation to the City Council on how theCDBG funds should be allocated; a public hearing is held by the City Council; and adoption of the CDBG budget.

Key Issues (maximum of 5):1. The Annual Plan provides detailed information on how the City plans to use its CDBG funding in the next year to meet the

needs of the community.

2. On July 3, 2017, the City Council established the following local funding priorities: Public Service Programs which focus oncomprehensive case management strategies, with priority given to neighborhood stabilization activities, education inbudgeting and life skills, employment training that corresponds with local employment opportunities and activities which meetone of the NRSA objectives; Code Enforcement; Housing Rehabilitation; and Economic Development activities with prioritygiven to technical job training and small business development; Program Administration and Fair Housing.

3. On September 27, 2017, the CDA recommended approval of the 2018 Annual Action Plan and CDBG Budget. The proposedbudget is attached.

4. All recommended projects are consistent with the proposed 2015-2019 Consolidated Plan and 2018 Annual Action Plan. Allprojects will be incorporated into the 2018 Annual Action Plan which is submitted to HUD. All recommended projects areeligible CDBG activities and meet one of the three national objectives.

5. A notice was published in the Beloit Daily News and Stateline News announcing the beginning of the 30-day review period andthe date of the public hearing. No comments have been received.

Conformance to Strategic Plan (List key goals this action would support and briefly discuss its impact on the City’s mission.):

Approval of this project would conform with the Strategic Plan by creating and sustaining safe and healthy neighborhoods.



Meet the hierarchy of present and future human needs fairly and efficiently - The CDA has proposed funding projects which meet thepresent and future needs of our low and moderate income population.

If any of the four criteria are not applicable to your specific policy or program, an N/A should be entered in that space

Action required/Recommendation:No action will be taken. Hold Public Hearing.

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Fiscal Note/Budget Impact:If any of the City projects are funded at a lower level than proposed, there could be Operating Budget implications.

Attachments:Proposed 2018 Annual Action Plan, 2018 Proposed CDBG Budget, and Application Summaries

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2018 Community Development Block Grant Budget CDA Recommendation

Revenue

2017 Program Income

2018 Program Income

Anticipated

2018 CDBG Grant 2018 Totals

2018 Economic Development Revolving Loan Fund 9,275$ 9,275$ -$ 9,275$ 2018 Code Enforcement -$ 50,000$ -$ 50,000$ 2018 Housing Rehabilitation Revolving Loan Fund 108,000$ 100,000$ -$ 100,000$ 2018 Neighborhood Housing Services (NeighborWorks Blackhawk Region ) 7,652$ 3,200$ -$ 3,200$ 2018 CDBG Grant (Estimated) -$ -$ 500,000$ 500,000$

Total Revenue 124,927$ 162,475$ 500,000$ $ 662,475

Allocations

Public Services 2018 PI

Budgeted 2018 CDBG

Grant Totals1 Beloit Meals On Wheels - Home Delivered Meals Assistance -$ 8,000$ 8,000$ 2 Caritas - Bridging the Shelter Gap for Homeless Citizens -$ 6,029$ 6,029$ 3 Community Action - Fatherhood Initiative, Youth Mentoring, Merrill Center -$ 17,002$ 17,002$ 4 ECHO - Rent Assistance: Homeless Prevention -$ 8,183$ 8,183$ 5 Family Promise (aka Hands of Faith) - Emergency Shelter for Homeless Families -$ 6,029$ 6,029$ 6 Family Services - 24 Hr Supportive Services to Victims of Domestic Violence -$ 6,029$ 6,029$ 7 Family Services - Home Companion Registry Senior Personal Care -$ 8,183$ 8,183$ 8 HealthNet: Expanding Access to Primary Medical & Dental for Beloit -$ 8,183$ 8,183$ 9 Latino Service Providers Coalition - Hispanic Community Inclusion -$ 5,000$ 5,000$ 10 Neighborhood Housing Services - Direct Homebuyer Assistance -$ 8,183$ 8,183$ 11 Project 16:49 - Robin House Transitional Living Program -$ 4,306$ 4,306$ 12 Stateline Literacy Council - Hispanic Outreach for Comprehensive Literacy -$ 4,306$ 4,306$ 13 Tré Foundation - Beloit Legal Access -$ 4,306$ 4,306$

Total Public Services -$ 93,739$ 93,739$ Public Service Cap 15% 93,739$

Difference -$

Planning and Program Administration14 Program Administration (No Application Needed) 32,495$ 95,000$ $127,49515 Fair Housing - Assessment of Fair Housing Study -$ 5,000$ $5,000

Total Planning and Program Administration 32,495$ 100,000$ $132,495Planning & Admin Cap 20% 132,495$

Difference -$

Code Enforcement16 Community Development Dept. - Code Enforcement / Inspection Program 50,000$ 50,000$ 100,000$

Total Code Enforcement 50,000$ 50,000$ 100,000$

Housing Rehabilitation17 Community Development Dept. - Housing Rehabilitation Revolving Loan Program 67,505$ 256,261$ 323,766$ 18 Neighborhood Housing Services 3,200$ -$ 3,200$

Total Housing Rehabilitation 70,705$ 256,261$ 326,966$

Economic Development19 Economic Development Revolving Loan Fund 9,275$ -$ 9,275$

Total Economic Development 9,275$ -$ 9,275$

GRAND TOTALS 162,475$ 500,000$ 662,475$ Difference -$ -$ -$

CAP CalculationsPub Service Cap = (2018 Grant + 2017 PI) x 15% 93,739$

Planning Cap = (2018 Grant + 2018 PI ) x 20% 132,495$ Limit of 20% New Grant Funds Cap towards PA 100,000$

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Name of Agency Name of Project

2017 CDBG Award

Anticipated 2018 Program Income Earned by the Program

2018 Program Income Request

2018 Grant Dollars

Requested

Project Description

1 Beloit Meals on Wheels Home Delivered Meal Assistance $6,000 $0 $0 $8,000This program serves residents living in the City of Beloit by providing daily, nutritious meals to homebound elderly, ill, and/or disabled people. This will assist these clients to stay in their homes thus stabalizing neighborhoods with owner occupied properties. The funding will help subsidize meal costs for the program.

2 Caritas Bridging the Shelter Gap for Homeless Citizens DNA $0 $0 $16,425The goal of this program is to provide stability to homeless persons and supporting employment. Some aspects of the program include offering hotel vouchers (to enable clients to save rent money), assisting with rental application fees, supporting employment (with gas cards or bus passes), and limited vehicle repairs.

3Community Action, Inc. of Rock and

Walworth CountiesFatherhood Initiative, Youth Mentoring, and Merrill

Community Center$38,500 $0 $0 $60,000

The Fatherhood Initiative Program will serve the City of Beloit by providing supportive services to fathers in their quest to obtain and maintain employment while also assisting with areas such as character development, personal responsibilities, and employability skills. The Youth

Mentoring Program was developed as a healthy alternative as a reponse to the youth violence that escalated in 2014. The Merrill Community Center Program will offer both youth and senior programs. The Youth program will focus on programming for youth ages 7-12 of the Merrill

Neighborhood. The Senior Program will offer older adults a place to be where they can feel connected to their community and a sense of independence.

4Everyone Cooperating to Help

Others Inc (ECHO)ECHO Rent Assistance: Homeless Prevention DNA $0 $0 $20,000

Echo will spend the requested funds to provide direct rent assitance for low-income residents of the City of Beloit. The program will assist those who are behind in their rent and would become homeless without the funds, those who are are homeless, and those clients who have an eviction

notice.

5Family Promise of Greater Beloit

(Formerly Hands of Faith)Emergency Shelter for Homeless Families $13,841 $0 $0 $7,500

This project will provide emergency shelter (30-45 days) for homeless families and aims to end the cycle of homelessness for those famillies through case-management, mentoring, and related resources. Family Promise collaborates with twenty plus local congregations, volunteers from

those congregations, and local service organizations to continue the project.

6 Family Services 24-hour Supportive Services to Homeless Victims of

Domestic Violence$8,000 $0 $0 $8,000

This program is dedicated to the purpose of facilitating persons toward housing stability through short-term emergency housing and related services. The funding woud be used to enhance the case management component of the services provided to improve success rates of families

that have been displaced due to domestic violence.

7 Family Services Home Companion Registry-Senior Personal/Supportive Care

Coordination and Case Management$16,100 $0 $0 $16,000

The registry provides supportive care and assistive care to the elderly, ill, and/ordisabled to enable them to remain independent. The registry provides cost effective

services to clients and registry-approved caregivers. This program alsoprovides job training for personal care workers.

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Name of Agency Name of Project

2017 CDBG Award

Anticipated 2018 Program Income Earned by the Program


2018 Grant Dollars

Requested

Project Description

8 HealthNetExpanding Access to Medical and Dental Care for Beloit

Residents$13,841 $0 $0 $25,000

This program provides primary care and health education for the uninsured, underinsured, and low income people of Rock County, including Beloit, to prevent health care crisis situations. The program also provides assistance with client's dental needs with the goal of reducing the

number of visits to the local emergency rooms.

9 Latino Service Providers Coalition Hispanic Community Inclusion $6,498 $0 $0 $9,675 The goal of this program is to provide the Latino Community with the tools to become productive citizens in their communities. The program also connects Latino familites with information and services to the community to be come more qualified for better jobs and communicate with the

necessary agencies providing services to their families.

10Neighborhood Housing Servies of

Beloit dba NeighborWorks Blackhawk Region

Direct Homebuyer Assistance DNA $0 $0 $50,000 The purpose of this program is to assist low-income City of Beloit residents in the process of becoming homeowners through counseling and

education. This project will help increase the number of homeowners and decrease the number of vacant homes in the City of Beloit. The funds will be used to subsidize the wages of the deputy director and provide the funds for six loans.

11 Project 16:49 Robin House Transitional Living Program $10,000 $0 $0 $10,000 This program provides transitional housing, case management, and supportive services to allow participants to complete their high school

education and increase their self-sufficiency as they transition to adulthood. The funds will be used to subsidize the wages of the case manager and direct program costs.

12 Stateline Literacy Council Hispanic Outreach for Comprehensive Literacy $13,841 $0 $0 $30,000

The purpose of this program is to educate residents of Beloit who are in need of acquiring English language skills in order to enhance their ability to become better integrated into the community and become contributing members of the City by lallowing them to obtain better employement,

advance in their current position and/or futher their education by obtaining their GED, education and training at Blackhawk Tech, or more advanced schooling.

13 Trē Foundation Beloit Legal Access DNA $0 $0 $10,350There are two components to this project. The first is to offer legal education seminars to low income and vulnurable populations in Beloit.

Secondly, there will be legal case management. The goal of this program is to assist those who normally would not have access to legal advice. The funds will subsidize the attorney fees as well as direct program expenses.

$270,950 Requested for Public Services

$93,739 Available for Public Services

($177,211) Difference

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2017 CDBG Award

2018 Program Income Earned by the Program


2018 Grant Request

City of Beloit - Community Development

Planning and Administration $141,942 $0 $32,495 $95,000This amount will fund a portion of salaries for six City personnel in order to administer the overall CDBG program, and some CDBG projects listed here. Salary expenses not covered by CDBG, will directly affect the City's General Fund budget.


Fair Housing $0 $0 $0 $5,000These funds are used to pay for professional investigative services regarding housing discrimination, and may be used for the HUD requires Assessment of Fair Housing study.

City of Beloit - Economic Development

Commercial and Industrial Loan Program $0 $9,275 $9,275 $0This program provides loans on terms tailored to meet the needs of qualified borrowers for projects that promote local economic development through the expansion and retention of employment and business opportunities in the City of Beloit.


Code Enforcement / Inspection Program $126,953 $50,000 $50,000 $50,000This program was developed to help maintain and improve safety conditions, property values and quality of life in Beloit's neighborhoods. This funding would allow us to maintain the City-wide Code Enforcement that we currently provide.

Neighborhood Housing Servies of Beloit dba NeighborWorks Blackhawk Region

Lending and Rehab $3,634 $3,200 $3,200 $0The lending program provides funds to homeuyers for downpayment assistance. The Rehab program provides funds to homeowners for home improvements.


Housing Rehabilitation Revolving Loan Program $305,959 $100,000 $67,505 $256,261 This program helps low to moderate income families by offering financial solutions to make necessary repairs or improvements to their property.

$162,475 $406,261 2018 Requested for Program Admin, Code Enforcement, Economic Development, Housing Rehab

$162,475 $677,211 TOTAL REQUESTED for ALL Programs

$162,475 $500,000 2018 CDBG FUNDS AVAILABLE (ESTIMATE)

$0 ($177,211) Surplus/Deficit

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2018 Annual Action Plan This document includes Narrative Responses to specific questions that grantees of the Community Development Block Grant, HOME Investment Partnership, Housing Opportunities for People with AIDS and Emergency Shelter Grants Programs must respond to in order to be compliant with the Consolidated Planning Regulations.

GRANTEE: City of Beloit CON PLAN PERIOD: 2015 to 2019 ANNUAL PLAN YEAR: 4

Executive Summary

AP-05 Executive Summary - 91.200(c), 91.220(b)

1. Introduction

The mission of the City of Beloit’s CDBG Program is to assist those at risk of becoming homeless, create

new jobs, retain existing jobs, assist low to moderate income people, assist special needs populations,

such as public housing residents, elderly, homeless, and victims of domestic violence, increase property

values, and improve the quality of the housing stock. Activities and programs will also serve to decrease

the proportion of rental units and the unemployment rate and help stabilize neighborhoods by keeping

people in their homes or helping people secure homes.

2. Summarize the objectives and outcomes identified in the Plan

This could be a restatement of items or a table listed elsewhere in the plan or a reference to

another location. It may also contain any essential items from the housing and homeless needs

assessment, the housing market analysis or the strategic plan.

Specific Housing Objectives

• Develop a variety of housing alternatives in order to satisfy a wider range of housing needs by

using existing programs and resources to improve Beloit's older housing stock, support program

that enable homeowners to retain their homes, support the conversion of rental to owner-

occupied housing in neighborhoods with unusually high percentages of rental properties, and

promote homeownership.

Public Housing Strategies

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Annual Action Plan2018

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OMB Control No: 2506-0117 (exp. 06/30/2018)

• The Beloit Housing Authority (BHA) will work with Neighborhood Housing Services (NHS) (now

known as NeighborWorks Blackhawk Region or NWBR) to provide homeownership

opportunities for its resident.

• The BHA will work with community partners to provide volunteer opportunities for BHA

residents and applicants, which exposes the extremely low-income, low-income, and moderate-

income households to opportunities to increase their job training skills, people skills, and self-

sufficiency.

• The BHA will encourage extremely low-income, low-income, and moderate-income families to

utilize the least restrictive housing opportunities available to them. They have a choice of

programs that include public housing, Section 8 rental assistance, Section 8 homeownership,

and Family Self-Sufficiency.

Specific Homeless Strategies

• The City will continue to support and strengthen the limited resources of agencies that provide

services and facilities for homeless persons in the City of Beloit.

• The City will support a Resources Navigator position through Community Action that will act as

an access point for low-moderate income individuals, who will assist people with finding the

resources they need to be successful.See additional text (inserted in IDIS.)

2. Additional Text

Economic Development Objectives

• The City will continue to market the Economic Development Revolving Loan Fund to eligible

businesses each year and use the Economic Development Revolving Loan Fund to increase the

number of living wage jobs to low- and moderate-income persons in the community. The

Economic Development Loan Committee is currently reevaluating the ED RLF Program to add a

microloan program.)

Community Objectives

• The City will continue its Housing Rehabilitation Loan Program to improve the City’s low to

moderate-income neighborhoods.

• The City will continue to acquire, rehabilitate, and sell foreclosed homes to low-moderate

income families through its Neighborhood Stabilization Program (NSP).The City will support a

Resources Navigator position through Community Action that will act as an access point for low-

moderate income individuals, who will assist people with finding the resources they need to be

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successful.

Anti-Poverty Strategy

• The City will support programs that provide assistance to persons to increase their job skills and

marketability.

• The City will support non-profit organizations that provide assistance and advocacy to low to

moderate-income residents by providing CDBG funds throughout the planning period. The City

will support a Resources Navigator position through Community Action that will act as an access

point for low-moderate income individuals, who will assist people with finding the resources

they need to be financially successful.

Non-Homeless Special Needs Strategies and Objectives

• The City will support programs such as Home Companion Registry to enable elderly and disabled

residents to remain healthy and in their homes.

• The City will support public service programs that provide case management, client advocacy,

and flexibility in order to tailor assistance to unique needs.

3. Evaluation of past performance

This is an evaluation of past performance that helped lead the grantee to choose its goals or

projects.

The City has successfully funded and partnered with local non-profit organizations to address the most

pressing needs in neighborhoods, housing assistance programs, property acquisition programs, code

enforcement and public infrastructure improvements.

The City of Beloit provided CDBG funding to homeless programs and services that meet critical

needs and served on the Homeless Intervention Task Force Displacement Action Response Team.

The City of Beloit provided housing rehabilitation loans to low to moderate income homeowners and

landlords renting to low- moderate income tenants and supported Neighborhood Housing Services’

Foreclosure Prevention Program, which helps people stay in their homes. The City of Beloit also

supported the Senior Chore Service program and the Home Companion Registry which helps the elderly

and disabled live independently in their homes.

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The City continued to operate the Economic Development Revolving Loan Fund which provides loans to

for-profit commercial, industrial or service sector businesses that will locate or expand in the City of

Beloit by creating or retaining jobs. The Beloit Housing Authority has partnered with NHS (now known as

NeighborWorks Blackhawk Region or NWBR) over the past several years to provide training and

education opportunities for its Family Self-Sufficiency and Homeownership Voucher program

participants. The BHA also contracted with Voluntary Action Center to provide volunteer opportunities

for its public housing residents.

The City continued its City-wide systematic code enforcement program wherein inspectors perform

exterior inspections City-wide and interior inspections of all rental properties on a rotating three-year

cycle. The deteriorated and deteriorating areas were the low- and moderate-income areas as defined by

HUD. Those areas had the highest proportion of code violations, the greatest number of investor-

owned properties, the greatest percentage of houses older than 50 years old, the lowest property

values, and the oldest infrastructure. The City also continued to operate the rental registration program

which generates approximately $75,000 in CDBG program income annually.

The City has funded the Merrill Community Center, Domestic Violence Shelter, Senior Chore Service,

Home Companion Registry and others which provide housing services and options to people within our

central city neighborhoods. Although many of these programs are available city-wide, the majority of

participants are located in our central city neighborhoods.

The City continued to purchase properties from Rock County that were foreclosed for non-payment of

taxes. Blighted properties are demolished, and the remaining vacant lots are offered to adjoining

property owners for a minimal amount. Houses in better condition are rehabbed using a combination of

City and grant dollars and sold to owner-occupants. This program is primarily paid for with City CIP

dollars.

The City has a program of evaluating streets to determine which streets should be reconstructed or

resurfaced each year. Other public improvements are made annually to upgrade the water system,

parks, and other public facilities. The City invests approximately $1.0 million in public improvements in

our low-income areas each year. This investment is made out of the City’s CIP budget.

4. Summary of Citizen Participation Process and consultation process

Summary from citizen participation section of plan.

The City of Beloit gave its citizens the opportunity to participate in an advisory role in planning,

implementing, and assessing CDBG programs during the consolidated planning process. Information

about the goals of the CDBG program and the activities it funds was provided to all interested

stakeholders. Public meetings were held to gauge the views of citizens. Public hearings were held to

gauge the views of citizens.

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For the 2018 Annual Action Plan, the Community Development Authority (CDA) recommended

establishing local goals at the June 28, 2017 meeting. City Council approved local Goals at the July 6,

2017 meeting. Two public hearings were held to give citizens and other interested parties an

opportunity to give input on community development, housing, and homeless needs in the city. A public

hearing was held before the CDA on June 28, 2017 and a second public hearing was held on July 6, 2017

during the City Council meeting. A public notice of the hearings was published on the City’s website and

in the Beloit Daily News on June 23, 2017, and in the Stateline News on June 25, 2017

The CDBG budget process began when notices were published on July 7 on the City’s website, on July 7

in the Beloit Daily News, and July 9 in The Stateline News announcing that subrecipient applications

were available. A notice was also emailed to the CDBG mailing list on July 7, 2017 notifying agencies and

interested parties that applications were available. Anyone needing assistance with filling out an

application, determining the eligibility of a project or other CDBG assistance was helped.

Applicants requesting 2018 CDBG funds presented their applications to the CDA on August 23, 2017. A

public notice of the meeting was provided to the media and posted on the City’s website on August 18,

2017.

The CDA reviewed the Annual Plan and Budget on September 27, 2017 and recommended approval of

both the plan and the budget. A public notice of the meeting was provided to the media and posted on

the City’s website on September 22, 2017.

The City provided a 30 day public review of the Annual Action Plan and Budget from October 3, 2017 to

November 4, 2017. A notice was published in the Beloit Daily News on September 27, 2017 and in the

Stateline News on October 1 ,2017 notifying the public of the 30-day public review period and that the

plan and budget were available on the City’s website, at City Hall and at the Beloit Public Library. It also

informed the public that a public hearing would be held on October 16 during the City Council meeting

and that final City Council action would take place on November 6, 2017.

On October 16, 2017 a public hearing was held to give citizens an opportunity to comment on the

proposed Annual Plan and proposed 2018 CDBG budget. Comments TBD.

On November6, the Annual Plan, and 2018 CDBG budget were reviewed and approved at a City Council

meeting.

5. Summary of public comments

Insert any public comments.

The following public comments were received regarding the 2018 Annual Action Plan:

16


6


6. Summary of comments or views not accepted and the reasons for not accepting them

All comments were accepted.

7. Summary

The City has submitted a NRSA to HUD which was approved on September 21, 2017.

17


7


PR-05 Lead & Responsible Agencies - 91.200(b)

1. Agency/entity responsible for preparing/administering the Consolidated Plan

The following are the agencies/entities responsible for preparing the Consolidated Plan and those responsible for administration of

each grant program and funding source.

Agency Role Name Department/Agency

CDBG Administrator BELOIT City of Beloit, Community Development Department

Table 1 – Responsible Agencies

Narrative

Consolidated Plan Public Contact Information

Teri Downing

100 State Street

Beloit, WI 53511

(608)364-6705

[email protected]

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8


AP-10 Consultation - 91.100, 91.200(b), 91.215(l)

1. Introduction

The City of Beloit’s consultation was done during the Consolidated Planning process and achieved

through a variety of methods, including three public meetings with attendees from various local service

agencies, several public hearings, and comments from stakeholders and citizens alike. The City did not

individually consult agencies during the Annual Plan planning process. However, the City of Beloit

provides public noticing and holds a public hearing on the Annual Plan and Budget. The Annual Plan and

Budget are discussed and approved at the public Community Development Authority (CDA) meeting,

there is then a 30-day public comment period, a public hearing is held at City Council during the

comment period, and then the City Council publicly discusses and votes on the budget and Annual Plan.

There is a public participation item on the agendas for both the CDA and Council in which any person or

agency representative can speak. The City has a listing of "CDBG Interests Parties" who receive mailed

and/or emailed notices of all public meetings, and comment periods. The listing is of all local community

organizations and any other organization or individual who has expressed interest in being on the list.

Provide a concise summary of the jurisdiction’s activities to enhance coordination between

public and assisted housing providers and private and governmental health, mental health

and service agencies (91.215(l)).

The City of Beloit's Housing Authority and Division of Community and Housing Services work closely with

local non-profit organizations, and County agencies to coordinate assistance in housing, mental health,

and other service agencies. For example, the Housing Authority coordinates with Neighborworks to

assist public housing and Section 8 residents with budgeting and homeownership education. They also

provide referrals to various agencies that provide assistance with security deposits, landlord/tenant

issues, home health care, and energy assistance. The Community and Housing Services Division provides

referrals from the Housing Rehab Loan Program to local non-profits regarding minor home repair and

credit education. In addition, the City is part of the Rock County Consortium which partners with the

County Health Department on Lead Hazard Control and Health Homes. The Code Enforcement program

provides referrals to the City's Housing Rehab Loan Program for repairs, and to homeless shelters and

agencies that provide motel vouchers when units are posted unfit for human habitation. Code

Enforcement also work closely with the Fire Department, and non-profit and County mental health

providers such as Family Services, the County's Aging and Disabilities Resources Center, Rock County

Long Term Support regarding cases of hoarding. The City's Community and Housing Services

Division continues to work with the Fire Department, Family Services, the Rock county Health

Department, and the Beloit Health Systems, which is the hospital in Beloit, to coordinate a more

streamlined referral system to match chronic cases with the services they need.

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9


Describe coordination with the Continuum of Care and efforts to address the needs of

homeless persons (particularly chronically homeless individuals and families, families with

children, veterans, and unaccompanied youth) and persons at risk of homelessness.

The City of Beloit works together with the Homeless Intervention Task Force (HITF) of Rock and

Walworth County. The HITF evolved from several city and county groups that had been meeting on the

issue of homelessness in the area. Members include representatives from public, non-profit, and for-

profit agencies. Agencies that participate in HITF include:

Community Agencies

• Caritas

• City of Janesville- Neighborhood Services

• Community Action, Inc.

• ECHO

• Edgerton Community Outreach

• GIFTS

• House of Mercy

• The Lazarus Foundation

• Legal Action of Wisconsin

• Project 16:49

• Red Road House

• Rock County Human Services

• Rock Valley Community Programs

• The Salvation Army- Janesville

• United Way Blackhawk Region

• United Way 2-1-1

• YWCA of Rock County

Beloit Agencies

• Beloit Housing Authority (BHA)

• Family Services

• Hands of Faith

• The Salvation Army- Beloit

The HITF meets monthly to discuss strategies for addressing shelter and housing needs for homeless and

low income persons. The HITF originally met to discuss the implications of the North Rock County

Homelessness Survey that was completed in 1993. It was responsible for the subsequent Homelessness

surveys completed in 1996 and 1999. It serves as the Continuum of Care for addressing homelessness

and works to meet and identify needs.

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10


Describe consultation with the Continuum(s) of Care that serves the jurisdiction’s area in

determining how to allocate ESG funds, develop performance standards for and evaluate

outcomes of projects and activities assisted by ESG funds, and develop funding, policies and

procedures for the operation and administration of HMIS

The City of Beloit does not receive ESG funds. However, there are agencies in the City of Beloit that do

receive these funds and are part of the Continuum of Care. Community Action and Family Services

receive ESG funds to assist in supportive services and emergency needs of participants. Hands of Faith

also receives ESG funds to assist with emergency housing for homeless individuals and families. And

ECHO receives ETH funding for homeless prevention for Southern Rock County which includes Beloit.

2. Agencies, groups, organizations and others who participated in the process and

consultations. See following table.

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11


Table 2 – Agencies, groups, organizations who participated

1 Agency/Group/Organization Aging & Disability Resource Center of Rock County

Agency/Group/Organization Type Housing

Services - Housing

Services-Elderly Persons

Services-Persons with Disabilities

Services-homeless

Services-Health

Services-Education

County Service

What section of the Plan was addressed by Consultation? Housing Need Assessment

Homelessness Strategy

Economic Development

Anti-poverty Strategy

Briefly describe how the Agency/Group/Organization was

consulted. What are the anticipated outcomes of the consultation

or areas for improved coordination?

A representative attended 2 of the steering committee meetings

during the Consolidated Planning process.

2 Agency/Group/Organization SALVATION ARMY


Services - Housing

Services-Children



Services-Persons with HIV/AIDS

Services-Victims of Domestic Violence

Services-homeless

Services-Health

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12



Homeless Needs - Chronically homeless

Homeless Needs - Families with children

Homelessness Needs - Veterans

Homelessness Needs - Unaccompanied youth









3 Agency/Group/Organization Grinnell Senior Center

Agency/Group/Organization Type Services-Elderly Persons

Grantee Department




Non-Homeless Special Needs






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13


4 Agency/Group/Organization Community Action of Rock & Walworth Counties


Services - Housing

Services-Education

Services-Employment

Neighborhood Organization













A representative attended all 3 of the steering committee meetings


5 Agency/Group/Organization NEIGHBORHOOD HOUSING SERVICES OF BELOIT


Services - Housing

Service-Fair Housing



Public Housing Needs

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14







6 Agency/Group/Organization Edgerton Community Outreach


Services-homeless












7 Agency/Group/Organization Hands of Faith


Services - Housing


Services-homeless


25


15














8 Agency/Group/Organization FAMILY SERVICES OF S. WISCONSIN AND N. ILLINOIS


Services-Children




Services-homeless

Services-Health

Services - Victims









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16







9 Agency/Group/Organization House of Mercy


Services - Housing


Services - Victims









10 Agency/Group/Organization Beloit Housing Authority


PHA

Services - Housing

Grantee Department


Public Housing Needs

Market Analysis




A representative attended 2 of the steering committee meetings. A

meeting was also conducted with the Director for input into Public

Housing specifically during the consolidated planning process.

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17


11 Agency/Group/Organization STATELINE UNITED WAY

Agency/Group/Organization Type Services - Housing

Services-Children



Services-Persons with HIV/AIDS


Services-homeless


What section of the Plan was addressed by Consultation? Economic Development






during the consolidated planning process.

12 Agency/Group/Organization MERRILL COMMUNITY CENTER

Agency/Group/Organization Type Services-Children




What section of the Plan was addressed by Consultation? Non-Homeless Special Needs








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13 Agency/Group/Organization Stateline Literacy Council

Agency/Group/Organization Type Services-Education










14 Agency/Group/Organization Downtown Beloit Association

Agency/Group/Organization Type Business Leaders

Grantee Department







15 Agency/Group/Organization CARITAS

Agency/Group/Organization Type Services-homeless

Food pantry


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What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless













16 Agency/Group/Organization NAACP

Agency/Group/Organization Type Services-Children

Civic Leaders








17 Agency/Group/Organization Voluntary Action Center

Agency/Group/Organization Type Services-Elderly Persons





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20







18 Agency/Group/Organization The AIDS Network

Agency/Group/Organization Type Services-Persons with HIV/AIDS





A City employee contacted a spokesperson via phone to discuss

persons with HIV/AIDS in the community.

19 Agency/Group/Organization Housing Assistance Loan Program- Community and Housing Services


Services - Housing

Grantee Department

What section of the Plan was addressed by Consultation? Lead-based Paint Strategy




A City employee verbally contacted a spokesperson, set up a

meetings, and discussed the topic of lead-based paint hazards during

the consolidated planning process.

Identify any Agency Types not consulted and provide rationale for not consulting

The City sent an invitation to the AIDS Network to sit on the Consolidated Plan Steering Committee, but we received no response. In addition, all

mailed public notices regarding the Annual Plan and Strategic Plan were mailed to the AIDS Network, but no representative from the agency

attended any of the Steering Committee Meetings. A City employee was able to contact a spokesperson via phone to discuss persons with

HIV/AIDS in the community during the consolidated planning process.

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Other local/regional/state/federal planning efforts considered when preparing the Plan

Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan?

Continuum of Care

Table 3 - Other local / regional / federal planning efforts

Narrative

The City of Beloit has a good working relationship with all local agencies and governmental units. Community development personnel regularly

attend local and state meetings held by various agencies to keep lines of communication open. Various agencies are contracted to provide

CDBG funded public services. The Community Development Department works with these organizations to ensure priorities are recommended

based on actual needs.

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AP-12 Participation - 91.401, 91.105, 91.200(c)

1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal-setting

All meetings, application availability, public comment periods, and public hearings regarding the Annual Action Plan are publicly noticed in the

local newspaper, on the City's website, and the Plan and public notice are also sent to the public library. In addition, emailed notices go out to an

active CDBG mailing list the City maintains of CDBG interested parties, which is a listing of community organizations and any other organization

or individual who hmay beneifit from receiving CDBG fudning or has expressed interest in being on the list.

Each year the Annual Planning Process starts with setting local priorities at the June Community Development Authority (CDA)meeting. The

CDBG Subrecipient Application is prepared to reflect those goals and is available to the public in mid-July. Applications are due in mid-August.

Each Subrecipient Applicant is required to present their application and program proposals before the CDA during the August. Staff prepares a

proposed CDBG Budget and Annual Action Plan at the September CDA Meeting, and the CDA members discuss, sometimes make changes, and

make a recomendation to the City Council for approval. A 30-day public comment period typically runs from October 1 - 30. A public hearing is

held a City Council during the public comment period at the second Council meeting in October. City Council reviews the CDBG Budget and

Annual Action Plan at its first meeting in November and approves the final subrecipient allocations.

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23


Citizen Participation Outreach

Sort Order Mode of Outreach Target of Outreach Summary ofresponse/attendance

Summary ofcomments received

Summary of comments not accepted and reasons

URL (If applicable)

1 Newspaper Ad

Non-

targeted/broad

community

Notice: Public

Hearing to identify

needs local

funding goals

None None All comments were

accepted

3 Public Meeting

Non-

targeted/broad

community

Purpose: Public

Hearing to identify

local needs and

funding goals

No public attendance None All comments were

accepted

6 Mailing and Email

Non-

targeted/broad

community

Notice: Of public

hearing to identify

local needs and

funding priorities


accepted

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URL (If applicable)

8 Public Hearing

Non-

targeted/broad

community

Purpose: On local

needs and funding

priorities

No members of the

public were present.

None

None All comments were

accepted

9 Public Hearing

Non-

targeted/broad

community

Purpose: On local

needs and funding

priorities

Numerous members

of the public

attended as this

hearing was held

during a regularly

scheduled City

Council meeting

None.

9 Newspaper Ad

Non-

targeted/broad

community

Notice:

Announcing CDBG

Applications

Available

The City received 13

applications from

non-profit agencies

for public service

activities, and 3

applications from City

Departments.


accepted

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25





URL (If applicable)

10 Internet Outreach

Non-

targeted/broad

community

Notice:

Announcing CDBG

Applications

Available


applications from

non-profit agencies

for public service

activities, and 3


Departments.


accepted

11 Email

Non-

targeted/broad

community

Notice:

Announcing CDBG

Applications

Available


applications from

non-profit agencies

for public service

activities, and 3


Departments.


accepted

12 Public Meeting

Non-

targeted/broad

community

RE: Applicant

Presentations at

CDA

All 13 Subrecipient

applicants presented

their applications to

CDA.

No public comments All comments were

accepted

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26





URL (If applicable)

13 Newspaper Ad

Non-

targeted/broad

community

Notice: AP &

Budget Review at

CDA


accepted


Non-

targeted/broad

community

Notice: AP &

Budget Review at

CDA


accepted

15 Newspaper Ad

Non-

targeted/broad

community

Notice: 30-day

Public Review

None None All comments are

accepted.

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URL (If applicable)

16 Public Meeting

Non-

targeted/broad

community

Notice: AP &

Budget Approval at

CDA

TBD

Jim Van DeBogart

spoke in support of

funding Meals on

Wheels. He said

other federal

funding to be cut,

21% of MOW

recipients live in the

two NRSA

neighborhoods and

without this service

this could cause

older residents to

move from their

homes and create

more abandoned

housing. Karen

Lisser, the Executive

Director of ECHO,

provided statistics

on the requests for

emergency rental

assistance ECHO

receives from Beloit

residents.

(cont@right column)

All public comments

are accepted. She said

that the need is

currently greater than

they can provide and

they will not be able to

meet this need without

CDBG funding. Marc

Perry, Director of

Community Programs

from Community

Action spoke about the

success of the

reopened Merrill

Community Center. He

explained that with the

CDBG funding, they will

be able to expand the

programs. He also

provided statistics on

the Fatherhood

Initiative and

Mentoring Programs.

Cathy Pollard, Director

of the Beloit Housing

Authority advocated

for Meals on Wheels.

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URL (If applicable)


Non-

targeted/broad

community

Notice: 30-day

Public Review


accepted

18 Newspaper Ad

Non-

targeted/broad

community

Notice: Public

Hearing on AP and

Budget


accepted


Non-

targeted/broad

community

Notice: Public

Hearing on AP and

Budget


accepted

20 Public Hearing

Non-

targeted/broad

community

RE: AP and Budget

TBD TBD All comments were

accepted

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URL (If applicable)

26 Public Hearing

Non-

targeted/broad

community

RE: City Council

Approval of 2018

AP and Budget

TBD TBD All comments are

accepted.

Table 4 – Citizen Participation Outreach

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Expected Resources

AP-15 Expected Resources - 91.420(b), 91.220(c)(1,2)

Introduction

Anticipated Resources

Program Source of Funds

Uses of Funds Expected Amount Available Year 1 Expected Amount

Available Remainder of ConPlan

$

Narrative Description

Annual Allocation:

$

Program Income:

$

Prior Year Resources:

$

Total: $

CDBG public -

federal

Acquisition

Admin and

Planning

Economic

Development

Housing

Public

Improvements

Public Services 500,000 162,475 0 662,475 623,795

Each year funding will be allocated to

existing and new activities that meet the

greatest needs, or can assist the most

number of eligible individuals and/or

households.

Table 5 - Expected Resources – Priority Table

Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how

matching requirements will be satisfied

There are no matching requirements for CDBG funds, but the City and local agencies will leverage CDBG with the following resources:

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31


• Neighborhood Housing Services (now known s NWBR) uses HOME, NSP, Federal Home Loan Bank, and NeighborWorks funding to

provide down payment assistance to households in the City’s targeted neighborhoods.

• Community Action receives funding from a variety of state and federal sources for it Fresh Start program, including US Department of

Labor Youthbuild; WI National & Community Service Board; The State of Wisconsin, Department of Commerce, Division of Community

Development; American Recovery & Reinvestment Act; Community Service Block Grant; and the Wisconsin Employment & Training

Assistance Program..

• Community Action of Rock and Walworth County also received CSBG, SHP, ESG, and private donations to help support their Fresh Start,

Fatherhood Initiative, HUB Teen Connection, HUB Transitional Living, and Skills Enhancement programs.

• Community Action of Rock and Walworth Counties receives funding from United Way to continue the Fatherhood Initiative. This is a

program which helps participants develop job skills to become gainfully employed while enhancing their parenting skills.

• The Merrill Housing Initiative has received HOME funds from the Rock county HOME Consortium. This program also receives funds

through YouthBuild and other private and government sources.

• The business community has helped raise money for organizations such as Community Action, and Stateline Literacy Council.

• The Stateline United Way funds many of the social service agencies that are served by the City’s CDBG funds to meet critical needs.

• Local churches provide funding to some organizations which assist homeless individuals such as Hands of Faith and Caritas.

• Community Action and ECHO both receive ETH funding whish assists in supportive services and emergency needs of participants.

• The City of Beloit utilizes HOME and WRRP funding in conjunction with CDBG for its City Housing Rehabilitation Loans. This keeps

rehabilitation expenses at an affordable level for our LMI households and LMI housing providers.

• The City of Beloit continues to use NSP grant and program income funding and local CIP funds to purchase and rehabilitate foreclosed

properties in LMI Census Tracts. Completed homes are then sold to LMI households.

• Meals on Wheels receives funding from the Older Americans Act

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32


If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs

identified in the plan

N/A

Discussion

Each year funding will be allocated to existing and new activities that meet the greatest needs, or can assist the most number of eligible

individuals and/or households.

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Annual Goals and Objectives

AP-20 Annual Goals and Objectives - 91.420, 91.220(c)(3)&(e)

Goals Summary Information

Sort Order

Goal Name Start Year

End Year

Category Geographic Area

Needs Addressed Funding Goal Outcome Indicator

1 Affordable

Housing

2015 2019 Affordable

Housing

Housing &

Homelessness -

Neighborhood

Services

Housing - Improve

Substandard Housing

CDBG:

$215,355

Rental units rehabilitated: 10

Household Housing Unit

Homeowner Housing Rehabilitated:

10 Household Housing Unit

Homelessness Prevention: 15 Persons

Assisted

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34


Sort Order


End Year



2 Homeless

Services

2015 2019 Homeless Housing &

Homelessness -

Rental Assistance

Housing &

Homelessness - Case

Management

Non-homeless Sp

Needs - Utility

Assistance

Non-Homeless Sp

Needs - Case

Management

Non-Homeless Sp

Needs - Prevention

Programs

Community

Development - Youth

Programs

Community

Development - Job

Skills Training

Community

Development -

Consolidated

Services

Community

Development -

Transportation

CDBG:

$42,250

Homeless Person Overnight Shelter:

190 Persons Assisted

Homelessness Prevention: 25 Persons

Assisted

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35


Sort Order


End Year



3 Case

Management

Services

2015 2019 Non-Homeless

Special Needs

Housing &

Homelessness - Case

Management

Non-homeless Sp

Needs - Utility

Assistance

Non-Homeless Sp

Needs - Case

Management

Non-Homeless Sp

Needs - Systems

Navigation

Non-Homeless Sp

Needs - Prevention

Programs

Community

Development - Job

Skills Training

Community

Development -

Consolidated

Services

Community

Development -

Transportation

Housing - Improve

Substandard Housing

CDBG:

$43,620

Public service activities other than

Low/Moderate Income Housing

Benefit: 400 Persons Assisted

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36


Sort Order


End Year



4 Job Skills

Training

2015 2019 Non-Housing

Community

Development

Community

Development - Youth

Programs

Community

Development - Job

Skills Training

CDBG:

$30,119

Public service activities other than

Low/Moderate Income Housing

Benefit: 40 Persons Assisted

5 Improve

Housing Stock

2015 2019 Affordable

Housing

Housing - Improve

Substandard Housing

CDBG:

$327,751

Rental units rehabilitated: 10

Household Housing Unit

Homeowner Housing Rehabilitated:

10 Household Housing Unit

Housing Code

Enforcement/Foreclosed Property

Care: 4000 Household Housing Unit

Table 6 – Goals Summary

Goal Descriptions

1 Goal Name Affordable Housing

Goal

Description

The following Beloit CDBG funded programs provide assistance that enables more affordable housing:

•

• NHS (dba NeighborWorks) Homebuyer Assistance

• Project 16:49 -Robin House TLP

• City of Beloit - Housing Rehab Loan Program

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2 Goal Name Homeless Services

Goal

Description

The following Beloit CDBG funded programs provide assistance to homeless individuals and households:

•

• Beloit Meals on Wheels

• Caritas – Bridging the Gap for Homeless Citizens

• ECHO – Renta Assistance: Homeless Prevention

• Family Services - Beloit Domestic Violence Center

• Family Services – Home Companion Registry

• Family Promise (Hands of Faith) - Emergency Shelter for Homeless Families

• HealthNet - Access to Primary Medical and Dental Services

• Project 16:49 - Robin House TLP

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38


3 Goal Name Case Management Services

Goal

Description

The following Beloit CDBG funded programs provide case management services as part of their programming:

• Beloit Meals on Wheels

• Community Action, Inc. - Fatherhood and Mentoring and Merrill Center

• Family services - Beloit Domestic Violence Center

• Family Services - Home Companion Registry

• Family Promise (Hands of Faith) - Emergency Shelter for Homeless Families

• HealthNet – Expanding Primary Medical and Dental

• Latino Service Providers Coalition

• Project 16:49 - Robin House TLP

• Tré Foundation – Beloit Legal Access

4 Goal Name Job Skills Training

Goal

Description

The following Beloit CDBG funded programs provide assistance that provide or assist with job job skills and training:

• Community Action - Fatherhood and Mentoring

• Family Services - Home Companion Registry

• Latino Service Providers Coalition - Hispanic Community Inclusion

• Stateline Literacy Council - Hispanic Outreach for Comprehensive Literacy

• City of Beloit Economic Development Loan Program - Business Loans

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5 Goal Name Improve Housing Stock

Goal

Description

The following Beloit CDBG funded programs provide services that improve the housing stock of low-to-moderate

households:

• City of Beloit - Code Enforcement and Rental Registration Program

• City of Beloit - Housing Rehab Loan program

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AP-35 Projects - 91.420, 91.220(d)

Introduction

The City of Beloit's projects are grouped under five projects: Code Enforcement, Economic

Development, Housing Rehabilitation, Planning-Program Administration, and Public Services. The Code

Enforcement project includes both the City's citywide exterior inspection program and the interior

systematic rental inspection program in our deteriorated neighborhoods. The Housing Rehabilitation

project includes the City's Housing Rehabilitation Revolving Loan Fund. The Planning-Program

Administration project includes program administration activities. The Public Services project includes

activities that will be carried out by subrecipients which are individually listed in the table below.

# Project Name

1 Code Enforcement

2 Planning and Administration

3 Housing Rehabilitation

4 Public Services

5 Economic Development

Table 7 – Project Information

Describe the reasons for allocation priorities and any obstacles to addressing underserved needs

On June 22, 2017, the Community Development Authority approved the following local funding

priorities in response to community input during the 2015-2019 Consolidated Planning process:

1. Public Service Programs which focus on comprehensive case management strategies, with

priority given to neighborhood stabilization activities, education in budgeting and life skills, and

employment training that corresponds with local employment opportunities.

2. Code Enforcement

3. Housing Rehabilitation

4. Economic Development Activities, with priority given to Technical Job Training

5. Program Administration

6. Fair HousingOne of the obstacles to meeting the underserved needs in Beloit is lack of adequate

funding or other non-financial resources to adequately address a particular problem. Insufficient

funding precludes the City from appropriately addressing every worthy project and often

includes allocating funding at less than optimal levels. The City does not fund programs which

duplicate the work of other programs. Non-financial resource limitations include insufficient

numbers of trained volunteers or staff to provide expertise and support for programs and

language barriers.

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AP-38 Project Summary

Project Summary Information

52


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1 Project Name Code Enforcement

Target Area

Goals Supported Affordable Housing

Improve Housing Stock

Needs Addressed Housing & Homelessness - Neighborhood Services

Housing - Improve Substandard Housing

Funding CDBG: $100,000

Description Enforce state and local housing codes

Target Date 12/31/2018

Estimate the number

and type of families

that will benefit from

the proposed

activities

The City will operate a city-wide exterior code enforcment program, rental

registration, and interior rental inspection program. CDBG funds will be

sued to support the program in the City's LMI census tracts. These census

tracts have a high number of rental and deteriorated units. The code

enforcement and inspection program requires landlords to maintain their

properties to minimum HQS. Approximately 4,000 exterior and interior

inspections will be performed in census tracts 16, 17.01, and 18.

Location Description Activities will be udertaken citywide, but will be partially funded with CDBG

in the low-moderate income census tracts of 16, 17.01, and 18.

Planned Activities City-wide exterior Code Enforcement, and interior systematic rental

inspection activities enforcing local and State property maintenance codes.

2 Project Name Planning and Administration

Target Area


Homeless Services

Case Management Services

Job Skills Training


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Needs Addressed Housing & Homelessness - Rental Assistance

Housing & Homelessness - Case Management

Housing & Homelessness - Neighborhood Services

Non-homeless Sp Needs - Utility Assistance

Non-Homeless Sp Needs - Payee Services

Non-Homeless Sp Needs - Case Management

Non-Homeless Sp Needs - Systems Navigation

Non-Homeless Sp Needs - Prevention Programs

Non-Homeless Sp Needs - Transportation

Community Development - Youth Programs

Community Development - Job Skills Training

Community Development - Local Job Center

Community Development - Consolidated Services

Community Development - Transportation



Description Provide administrative support to the CDBG Program


Estimate the number



the proposed

activities

N/A Program Administration

Location Description N/A Program Administration

Planned Activities Activities planned include administering the CDBG program for the

following programs/projects:

• Fair Housing activities

• Public Services

• Housing Rehabilitation

• Code Enforcement

• Economic Development

3 Project Name Housing Rehabilitation

Target Area



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Needs Addressed Housing & Homelessness - Neighborhood Services



Description Provide rehabilitation assistance to eligible property owners


Estimate the number



the proposed

activities

Approximately 15 of 30 total units will be rehabbed with CDBG funding. The

City uses HOME, and WRRP funding to operate the entire Housing Rehab

Loan Program. All households receiving assistance are verified as low to

moderate income households. CDBG funds are used for salaries of two full

time staff people as well as directly funding loans.

Location Description The program is operated citywide.

Planned Activities To provide loans and grant to low-income households to rehabilitate and

improve their housing units.

4 Project Name Public Services

Target Area


Homeless Services

Case Management Services

Job Skills Training

Needs Addressed Housing & Homelessness - Case Management

Non-homeless Sp Needs - Utility Assistance

Non-Homeless Sp Needs - Case Management

Non-Homeless Sp Needs - Systems Navigation

Non-Homeless Sp Needs - Prevention Programs

Non-Homeless Sp Needs - Transportation

Community Development - Youth Programs

Community Development - Job Skills Training

Community Development - Consolidated Services

Community Development - Transportation


Description Provide public services to the neediest populations


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45


Estimate the number



the proposed

activities

All households will qualify as low-moderate income households. It is

estimated that approximately 400 individuals will be assisted with public

service funds. This nmber is far below previous years because Voluntary

Action Center went out of business, and Merrill Community Center also had

to close their doors. These agencies served a total of approximately 500

individuals, however both agencies had to close due to lack of overall

funding.

Location Description

Planned Activities The City of Beloit plans to fund the following agencies and programs to

carry out Public Service activities:

• Beloit Meals on Wheels - Home Delivered Meals Assistance

• Caritas – Bridging the Shelter Gap for Homeless Citizens

• Community Action - Fatherhood Initiative, Skills Enhancement, and

Merrill Center

• ECHO – Rental Assistance: Homeless Prevention

• Family Services - Beloit Domestic Violence Center: Emergency

Housing

• Family Services - Home Companion Registry for Senior Personal

Care

• Family Promise (Hands of Faith) - Emergency Shelter for Homeless

Families

• HealthNet: Primary Care - Medical, Dental, Vision Clinic

• Latino Service Providers Coalition - Hispanic Community Inclusion

• Project 16:49 - Robin House Transitional Living Program

• Stateline Literacy Council - Hispanic Outreach for Comprehensive

Literacy

• Tré Foundation – Beloit Legal Access

5 Project Name Economic Development

Target Area

Goals Supported Job Skills Training

Needs Addressed Community Development - Job Skills Training


Description Provide assistance to for-profit entities

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Estimate the number



the proposed

activities

It is anticipated that one loan will be made in 2018. The Economic

Development Loan Committee is currently reevaluating its progrm to create

a microloan program.

Location Description Citywide. This program woudl require LMI job creation.

Planned Activities The Economic Development Loan program provides

loans to for-profit businesses.

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AP-50 Geographic Distribution - 91.420, 91.220(f)

Description of the geographic areas of the entitlement (including areas of low-income and

minority concentration) where assistance will be directed

CDBG programming will be provided City-wide, with priority given to areas with minority or low-income

concentrations. Areas of minority concentrations are census tracts where the percentage of racial

minority population exceeds the overall percentage of racial minority population for the City of

Beloit. According to our Analysis of Impediments, drafted in 2012, there are minority concentrations

within census tracts 16, 17, 18, and 23. With the exception of census tract 16, the previously mentioned

census tracts have been areas of minority concentration since 1990. The Analysis of Impediments also

identified areas of Hispanic or Latino concentrations within census tracts 16, 17, 18, 19, and 23. Both

minority concentrations and Hispanic or Latino concentrations tend to be in areas close to the center of

the City, which is the oldest part of the City.

The 2005-2009 American Community Survey data shows low-income census tracts in the City of Beloit as

15, 16, 17, 18, and 21. All of these census tracts also have high concentrations of very-low income

households. Roughly 26% of households in the City of Beloit are living at incomes at or below 30% of

the County Median Income. However, the City will not be dedicating a set percentage of funds to any

minority or low-income area.

Geographic Distribution

Target Area Percentage of Funds

Table 8 - Geographic Distribution

Rationale for the priorities for allocating investments geographically

The City has defined Beloit’s deteriorated and deteriorating areas as Census Tracts 16 and 18 and

Census Tract 17, Block Group 1. Those Block Groups have a greater proportion of investor-owned

properties, substandard lots, and code violations than the City as a whole, and they also have the lowest

property values and the greatest residential density. They are also low- to moderate-income areas.

Discussion

The City of Beloit has developed a neighborhood strategy that includes partnering with non-profit

organizations, using our CDBG funding to address the most pressing needs in neighborhoods, housing

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assistance program, property acquisition programs, code enforcement and public infrastructure

improvements.

The City submitted two NRSA's for two low-moderate income neighborhoods in the City which was

approved on 9-21-2017. The City plans to submit a substantial amendment to this 2018 AAP in order to

support NRSA activities.

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49


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50


AP-75 Barriers to affordable housing -91.420, 91.220(j)

Introduction

The City updated its Analysis of Impediments to Fair Housing in January of 2012. The report concluded that the City has, and continues to meet

the goals of affordable and fair housing. City staff will continue enforcement activity in 2017. The City’s zoning and development regulations are

comprehensive and progressive and pose no barrier to affordable and fair housing goals for the City.

The City is beginning the process to conduct a regional Assessment of Fair Housing (AFH) which is due in 2019. A consultant will be hired in 2018

to conduct the assessment.

Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such

as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and

policies affecting the return on residential investment

The City plans has no such plans in 2017, as there are no policies in the City of Beloit that serve as barriers to affordable housing. However, the

City drafted a NRSA for two neighborhoods in the City, which contains strategies for reducing high concentrations of rental units in both

neighborhoods. These high concentrations contribute to deteriorating, crime, and instability which affects the return on residential investment.

Discussion

The City of Beloit will ensure that the affordable rental units are decent, safe and sanitary and meet local codes through its systematic rental

inspection program.

The City of Beloit will provide financial resources for owner-occupants to maintain their homes, through the Housing Rehab Loan Programand

NHS’s Homeownership Program.

The City of Beloit will provide financial resources for landlords to upgrade their rental units through the Housing Rehab Loan Program, and Lead

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Hazard Control Grant Program.

The City of Beloit will also support efforts by others to rehabilitate current tax credit projects or develop new tax credit projects.

The City will support services for legal advocacy wither regard to housing issues.

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AP-85 Other Actions - 91.420, 91.220(k)

Introduction

The City submitted NRSAs for two low-moderate income neighborhoods in the City which was approved

on 9-21-2017.The NRSA has strategies that will work towards three main goals: Resident empowerment,

neighborhood stabilization and revitalization, and public safety. Resident empowerment strategies will

focus on employment and life skills training, increasing educational attainment, youth programming to

reduce gang and criminal activity. The neighborhood stabilization strategy will focus on reducing the

number of deteriorated and vacant/abandoned properties, encouraging resident involvement in

neighborhoods, increasing owner-occupied units, and decreasing highly concentrated areas of rentals.

The public safety strategies will include community policing, improving crime analysis, and increasing

resident engagement.

The City will be submitting a substantial amendment to the 2015-2019 Consolidated Plan, the 2017

Annual Action Plan, and 2018 Annual Action Plan to in order to support NRSA activities.

Actions planned to address obstacles to meeting underserved needs

One of the key obstacles to meeting the underserved needs in Beloit is

lack of adequate funding or other non-financial resources to adequately

address a particular problem. Insufficient funding precludes the City

from appropriately addressing every worthy project and often includes

allocating funding at less than an optimal amount. The City does not

fund programs which duplicate the work of other programs.

Non-financial resource limitations include insufficient numbers of

trained volunteers or staff to provide expertise and support for

programs and language barriers. The City will also partner with the

non-profits and others to consolidate resources. The City is part of the

Rock County Homeless Intervention Task Force which works to

consolidate resources, financial and non-financial, to meet the needs of

all of Rock County.

Actions planned to foster and maintain affordable housing

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The City of Beloit will ensure that the affordable rental units are decent, safe and sanitary and meet

local codes through its systematic rental inspection program.

The City of Beloit will support efforts by others to rehabilitate current tax credit projects.

The City of Beloit will provide financial resources for owner-occupants to maintain their homes.

The City of Beloit will provide financial resources for landlords to upgrade their rental units.

Actions planned to reduce lead-based paint hazards

The City of Beloit will explore opportunities to apply for Lead Hazard Control/Reduction Grant funds.

Historically, the City has used these funds in conjunction with its housing rehabilitation funds. The lead

funds are used for the lead elements to make the house lead safe, and then the housing rehabilitation

funds are used for other rehabilitation work needed to bring the home up to minimum property

maintenance standards.

The City of Beloit Community and Housing Services Division requires all contractors hired through the

Housing Rehabilitation Loan program to be certified lead safe, ensuring all work completed in project

homes is performed in a lead safe manner and with lead-free replacement products.

The City will continue to operate the Systematic Rental Inspection program. Every rental unit in the City

is inspected at least once every three years by inspection officials who are trained to look for lead risk in

all units, such as peeling and chipping paint. If violations are found, orders are written to correct the

lead hazard, information is sent to the property owner explaining how to fix the problem, Housing

Rehab Loan information is also provided. If the property owner does not repair the hazard a citation

may be issued.

Actions planned to reduce the number of poverty-level families

Through local partnerships, the City is increasing employment while educating citizens and providing life

improvement skills.

• The City will support programs that provide assistance to persons to increase their job skills and

marketability.

• The Beloit Housing Authority will continue its Family Self-Sufficiency Program.

• The Beloit Housing Authority will continue to provide homeownership opportunities to Section 8

participants in cooperation with NHS (now known as neighborWorks Blackhawk Region or

NWBR).

• The City will support non-profit organizations that provide assistance, job training, and advocacy

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to low- and moderate-income residents.

• The City will use the Economic Development Revolving Loan Fund to increase the number of

living wage jobs to low- and moderate-income persons in the community.

• The Housing Authority requires all public housing residents to perform 8 hours of community

service per month when the participating adult is unemployed. By doing this, adults are learning

new skills, acquiring self confidence and opening doors for new opportunities. The Housing

Authority offers case management to families which includes budgeting classes, mentors,

educational opporunities, and preferences with local employers.

• Through local partnerships, the City is increasing employment while educating citizens and

providing life improvement skills.

Actions planned to develop institutional structure

The City of Beloit will work with non-profits, public institutions and the private sector to implement the

Consolidated Plan and Annual Plan. The City will continue to utilize the Community Development

Authority (CDA) for review of the Consolidated Plan, annual action plans, proposed CDBG funding and

any CDBG budget amendments.

Actions planned to enhance coordination between public and private housing and social

service agencies

The City is an active participant on several committees and boards including African American Infant

Mortality Coalition, Homeless Education Action Team, and the Homeless Intervention Task Force. The

City also has a good relationship with Rock County’s Community Development and Health departments,

and the City Manager meets with Rock County officials on a regular basis.

Discussion

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Program Specific Requirements

AP-90 Program Specific Requirements - 91.420, 91.220(l)(1,2,4)

Introduction

Community Development Block Grant Program (CDBG)Reference 24 CFR 91.220(l)(1)

Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.

1. The total amount of program income that will have been received before the start of the

next program year and that has not yet been reprogrammed 162,475

2. The amount of proceeds from section 108 loan guarantees that will be used during the year

to address the priority needs and specific objectives identified in the grantee's strategic plan. 0

3. The amount of surplus funds from urban renewal settlements 0

4. The amount of any grant funds returned to the line of credit for which the planned use has

not been included in a prior statement or plan 0

5. The amount of income from float-funded activities 0

Total Program Income: 162,475

Other CDBG Requirements

1. The amount of urgent need activities 0

2. The estimated percentage of CDBG funds that will be used for activities that benefit

persons of low and moderate income.Overall Benefit - A consecutive period of one,

two or three years may be used to determine that a minimum overall benefit of 70%

of CDBG funds is used to benefit persons of low and moderate income. Specify the

years covered that include this Annual Action Plan. 100.00%

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2018 Community Development Block Grant Budget CDA Recommendation

Revenue

2017

Program

Income

2018 Program

Income

Anticipated

2018

CDBG

Grant 2018 Totals

2018 Economic Development Revolving Loan Fund 9,275$ 9,275$ -$ 9,275$

2018 Code Enforcement -$ 50,000$ -$ 50,000$

2018 Housing Rehabilitation Revolving Loan Fund 108,000$ 100,000$ -$ 100,000$

2018 Neighborhood Housing Services (NeighborWorks Blackhawk Region ) 7,652$ 3,200$ -$ 3,200$

2018 CDBG Grant (Estimated) -$ -$ 500,000$ 500,000$

Total Revenue 124,927$ 162,475$ 500,000$ $ 662,475

Allocations

Public Services

2018 PI

Budgeted

2018 CDBG

Grant Totals

1 Beloit Meals On Wheels - Home Delivered Meals Assistance -$ 8,000$ 8,000$

2 Caritas - Bridging the Shelter Gap for Homeless Citizens -$ 6,029$ 6,029$

3 Community Action - Fatherhood Initiative, Youth Mentoring, Merrill Center -$ 17,002$ 17,002$

4 ECHO - Rent Assistance: Homeless Prevention -$ 8,183$ 8,183$

5 Family Promise (aka Hands of Faith) - Emergency Shelter for Homeless Families -$ 6,029$ 6,029$

6 Family Services - 24 Hr Supportive Services to Victims of Domestic Violence -$ 6,029$ 6,029$

7 Family Services - Home Companion Registry Senior Personal Care -$ 8,183$ 8,183$

8 HealthNet: Expanding Access to Primary Medical & Dental for Beloit -$ 8,183$ 8,183$

9 Latino Service Providers Coalition - Hispanic Community Inclusion -$ 5,000$ 5,000$

10 Neighborhood Housing Services - Direct Homebuyer Assistance -$ 8,183$ 8,183$

11 Project 16:49 - Robin House Transitional Living Program -$ 4,306$ 4,306$

12 Stateline Literacy Council - Hispanic Outreach for Comprehensive Literacy -$ 4,306$ 4,306$

13 Tré Foundation - Beloit Legal Access -$ 4,306$ 4,306$

Total Public Services -$ 93,739$ 93,739$

Public Service Cap 15% 93,739$

Difference -$

Planning and Program Administration

14 Program Administration (No Application Needed) 32,495$ 95,000$ $127,495

15 Fair Housing - Assessment of Fair Housing Study -$ 5,000$ $5,000

Total Planning and Program Administration 32,495$ 100,000$ $132,495

Planning & Admin Cap 20% 132,495$

Difference -$

Code Enforcement

16 Community Development Dept. - Code Enforcement / Inspection Program 50,000$ 50,000$ 100,000$

Total Code Enforcement 50,000$ 50,000$ 100,000$

Housing Rehabilitation

17 Community Development Dept. - Housing Rehabilitation Revolving Loan Program 67,505$ 256,261$ 323,766$

18 Neighborhood Housing Services 3,200$ -$ 3,200$

Total Housing Rehabilitation 70,705$ 256,261$ 326,966$


19 Economic Development Revolving Loan Fund 9,275$ -$ 9,275$

Total Economic Development 9,275$ -$ 9,275$

GRAND TOTALS 162,475$ 500,000$ 662,475$

Difference -$ -$ -$

CAP Calculations

Pub Service Cap = (2018 Grant + 2017 PI) x 15% 93,739$

Planning Cap = (2018 Grant + 2018 PI ) x 20% 132,495$ Limit of 20% New Grant Funds Cap towards PA 100,000$

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REPORTS AND PRESENTATIONS TO CITY COUNCIL

Topic: 2018 Proposed HOME Investment Partnerships Program (HOME) Budget


Presenter: Julie Christensen Department: Community Development Authority


The City is a member of the Rock County HOME Consortium. As a result, the City receives an annual allocation of Home InvestmentPartnership Program (HOME) funds. The Consortium Agreement was amended in 2016 to allocate additional dollars to the City ofBeloit. Starting in 2017, the City of Beloit receives 28 percent of the project funds. In addition, the City also receives funds foradministrative activities, which includes staff time to operate the program.

Key Issues (maximum of 5):1. For 2018, we are estimating that the City of Beloit’s share would be $120,000, and the administrative share would be $13,285.

We also anticipate using $69,730 in 2017 program income and $195,000 in prior year funds in 2018.

2. On September 27, 2017, the Community Development Authority (CDA) recommended that the City’s dollars be used for owner-occupied rehab loans citywide and/or acquisition-rehab projects in the Neighborhood Revitalization Strategy Areas (NRSA). Amap of the two NRSA areas is attached. Specifically, the CDA recommended using up to $120,000 in the total funds allocatedfor 2018 for owner-occupied rehab loans with the remaining balance to be used for acquisition-rehab.

3. The recommended projects are eligible HOME activities.

4. A notice was published in the Beloit Daily News announcing the beginning of the 30-day review period and the date of thepublic hearing. No comments have been received.


Approval of this project would conform to the Strategic Plan by creating and sustaining safe and healthy neighborhoods.



Meet the hierarchy of present and future human needs fairly and efficiently - The CDA has proposed funding projects which meet thepresent and future housing needs of our low and moderate income population.


Action required/Recommendation:No action will be taken. Hold Public Hearing.

Fiscal Note/Budget Impact:There is a 25 percent match required for the HOME project funds.

Attachments:NRSA Map

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MINUTES July 31, 2017

PROCEEDINGS OF THE BELOIT CITY COUNCIL100 State Street, Beloit WI 53511City Hall Forum – 6:30 p.m.Monday, July 31, 2017

1) CALL TO ORDER AND ROLL CALLPresident Leavy called the meeting to order at 6:30 p.m.Present: Clinton Anderson, Kevin Leavy, Mark Preuschl, Sherry BlakeleyAbsent: Sheila De Forest, Regina Dunkin, Nancy V. Forbeck

2) LICENSES

2.a The City Council held a hearing on the application for the renewal of anOperator's/Bartender's License for Mark A. Bogenschneider (Bogenschneider).Bogenscneider was present and represented himself. The City of Beloit PoliceDepartment was represented by Assistant City Attorney Patrick Bruce.

Attorney Bruce called Captain Dan Risse (Risse) as the Department’s witness.Risse testified that it is his responsibility to review applications for Operator(Bartender's) licenses which includes running a background check on eachapplicant. He indicated that there were charges that were discovered as a part ofthe background check and listed those offenses in his memorandum. Some ofthose offenses were not listed on the application. The position of the Beloit PoliceDepartment is that these charges substantially relate to the activity and he isrecommending denial of the license.

Bogenschneider testified on his own behalf. Bogenschneider testified that hehas been bartending for four years. He renewed twice and is only now beingdenied for renewal. He explained that he doesn't understand why he is beingheld back from his work. He testified that he has proved himself as a responsiblebartender and has not had any charges that relate to his job.

Attorney Bruce questioned Bogenschneider whether or not he could deny that hisrecent his offenses substantially relate to serving his customers and performinghis work. Bogenschneider responded that his offenses are directly related to hisjob and that everybody makes mistakes. Attorney Bruce questioned whetherBogenschneider acknowledges that he has a history with issues relating to drugsand alcohol. Bogenschneider replied “yes.”

Attorney Bruce gave closing statement and argued that Bogenschneider doesnot possess the qualifications to hold a license as he is a habitual law offender,has a felony conviction related to the licensing activity. Attorney Bruce furtherstated that Bogenschneider’s application was true and correct to the best of theapplicant’s knowledge. He asked the council to uphold the police department’s

70


recommendation to deny the license application. Bogenschneider declined tomake a closing statement.

Moved by Sherry Blakeley – Seconded by Clinton Anderson Adjourn into closedsession at 6:51p.m. to deliberate the details of the hearing. Motion carried 4 - 0AYES: Kevin Leavy, Clinton Anderson, Mark Preuschl, Sherry BlakeleyNOES: NoneMoved by Mark Preuschl – Seconded by Sherry Blakeley to come back into opensession at 7:11 p.m. Motion carried 4 - 0AYES: Kevin Leavy, Clinton Anderson, Mark Preuschl, Sherry BlakeleyNOES: NoneMoved by Mark Preuschl – Seconded by Clinton Anderson to deny theapplication of Bogenschneider and uphold the recommendation of the staff.Motion carried 4 - 0AYES: Kevin Leavy, Clinton Anderson, Mark Preuschl, Sherry BlakeleyNOES: None

2.b The City Council held a hearing on the application for the renewal of anOperator's/Bartender's License for Kip Kapfer (Kapfer). Kapfer was present andrepresented by Attorney Jeff Livingston. The City of Beloit Police Departmentwas represented by Assistant City Attorney Patrick Bruce.

Attorney Bruce called Captain Dan Risse (Risse) as the Department’s witness.Risse testified that it is his responsibility to review applications for Operator(Bartender's) licenses which includes running a background check on eachapplicant. On June 7, 2017 he received the application from the City Clerk-Treasurer. During his review of the application he found that Kapfer disclosed a2013 OWI but not a 2001 OWI from California. Captain Risse explained that he isrecommending denial because he believes Kapfer has violated § 125.12(2)(ag)4,Wis. Stats., by not possessing the qualifications required by Chapter 125, in thathe is a habitual law offender and has multiple OWIs, which substantially relate tothe licensed activity.

Attorney Jeff Livingston asked Captain Risse a series of questions. AttorneyLivingston asked about the 2001 conviction occurring in 1998 asking if CaptainRisse knew the maximum penalty for a conviction in 1998. Risse indicated thathe did not. Attorney Livingston questioned Risse whether or not it was requiredthat the 1998 OWI be listed on the application because it is uncertain whether ornot it is a criminal offense, thus not required to be disclosed on the application.

Attorney Jeff Livingston presented exhibit 1 & 2 (letter from Matthew and AnneGoodwin) and petition containing 88 signatures.

Closing statements were given by Attorney Bruce and Attorney Livingston.

Moved by Sherry Blakeley – Seconded by Mark Preuschl to adjourn into closedsession at 7:57 p.m. Motion carried 4 – 0.AYES: Kevin Leavy, Clinton Anderson, Mark Preuschl, Sherry BlakeleyNOES: NoneMoved by Mark Preuschl – Seconded by Clinton Anderson to return into opensession at 8:37 p.m. Motion carried 4 – 0.

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AYES: Kevin Leavy, Clinton Anderson, Mark Preuschl, Sherry BlakeleyNOES: NoneMoved by Mark Preuschl – Seconded by Clinton Anderson to approve the 2017-2019 Operator’s (Bartender’s) License Kapfer.Motion carried 3 – 1.AYES: Clinton Anderson, Mark Preuschl, Sherry BlakeleyNOES: Kevin LeavyAttachment

2.c The City Council held a hearing on the application for the renewal of anOperator's/Bartender's License for Stephanie F. Johnson (Johnson). Johnsonwas present and represented by Attorney Kelly Freeman. The City of BeloitPolice Department was represented by Assistant City Attorney Patrick Bruce.

Attorney Bruce called Captain Dan Risse (Risse) as the Department’s witness.Risse testified that it is his responsibility to review applications for Operator(Bartender's) licenses which includes running a background check on eachapplicant. Johnson applied on June 15, 2017. During the background review, heconfirmed that Ms. Johnson was convicted of two OWI offenses; one in 2006 anda second in 2015. Further, Risse testified that she failed to report a hit and runaccident in 2014. Risse testified that it is the position of the Beloit PoliceDepartment that Johnson does not possess the qualifications required byChapter 125 in that she is a habitual law offender and has offenses thatsubstantially relate to the licensed activity. Risse indicated that the PoliceDepartment is recommending denial.

Attorney Freeman questioned Captain Risse about internal guidelines to come tothe conclusion that an offense is substantially related to the licensing activity. Heexplained his process but explained that it is not a written process. She asked ifhe was familiar with IL expungement laws – he stated he was not. She askedwhy Ms. Johnson received a license in 2015, but is now being denied renewal.He explained that he doesn’t know if those offenses were discovered in the lastlicensing cycle, but they were discovered this time.

Attorney Patrick Bruce presented the applicants 2013 and 2015 application asexhibit 2.c.1 and 2.c.2 to Captain Risse for examination. Both documents containhis signature and the applicant was Johnson. The old applications do not list theconvictions listed on the 2017 application. The application marked exhibit 2.c.1 isdated 4-4-2015 by the applicant and her second OWI did not occur until Augustof 2015. It also doesn’t list the hit and run violation occurring in 2014 whichshould have been listed on the application.

Attorney Freeman asked Captain Risse to confirm that the prior two applicationswere recommended for approval and eventually issued. He stated yes.Councilors asked questions about the application form and the guidelines listedin section 4 on the application. Attorney Freeman questioned Risse looking forguidelines that determine habitual offender or substantially related to licensingactivity. He explained that he uses existing laws compared to the criminaloffenses discovered in the background check.

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Attorney Bruce gave a closing statement. Attorney Bruce asked the council tosupport the Police Department’s recommendation to deny the license application.

Attorney Freeman gave a closing statement, indicating that she respectfullydisagreed with the evidence and argument that Johnson is a habitual offender orthat the convictions on her record substantially relate to her licensing duties. Shealso reminded the council that she has complied with all the requirements of thelaw to complete the sentence for her OWI and has had her driver’s licensereinstated, so she is surprised that a local authority is not willing to reinstate herlicense. Attorney Freeman argued that there is a tenuous link, at best, to relatethe offenses of OWI with serving alcohol. Johnson doesn’t have any convictionsrelating to her professional responsibility of serving alcohol. The city hasdiscretion to look at the facts and decide to issue a license. Attorney Freemanrecommends based on professional conduct, the city should issue Johnson anOperator’s (Bartender’s) License.

Moved by Clinton Anderson – Seconded by Sherry Blakeley to adjourn intoclosed session at 9:13p.m. to deliberate the details of the hearing. Motion carried4 - 0AYES: Kevin Leavy, Clinton Anderson, Mark Preuschl, Sherry BlakeleyNOES: NoneMoved by Sherry Blakeley – Seconded by Clinton Anderson to come back intoopen session at 10:10 p.m. Motion carried 4 - 0AYES: Kevin Leavy, Clinton Anderson, Mark Preuschl, Sherry BlakeleyNOES: NoneMoved by Sherry Blakeley – Seconded by Clinton Anderson to deny theapplication of Johnson and uphold the recommendation of the staff.Motion carried 4 - 0AYES: Kevin Leavy, Clinton Anderson, Mark Preuschl, Sherry BlakeleyNOES: NoneAttachment

2.d The City Council held a hearing on the application for the renewal of anOperator's/Bartender's License for Bradley Maves (Maves). Maves was presentand represented himself. The City of Beloit Police Department was representedby Assistant City Attorney Patrick Bruce.

Attorney Bruce called Captain Dan Risse (Risse) as the Department’s witness.Risse testified that it is his responsibility to review applications for Operator(Bartender's) licenses which includes running a background check on eachapplicant. Upon background review provided from NCIC, WDOC, WDOT andother state agencies, it was discovered that there were criminal offenses notlisted on Maves’ application. Risse testified that Maves has a felony burglaryfrom 1998 that involves a prior employer and other convictions in 1986, 1987 and1997 that substantially related to the licensing activity. In the year 2000, he hadan OWI in the Town of Geneva, further relating to the licensing activity. Due tothe convictions found during his background investigation, Risse indicated thatthe Beloit Police Department is recommending denial.

Maves asked Captain Risse to confirm that he was approved in the past with theCity of Beloit for an Operator’s (Bartender’s) license. Captain Risse explained

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that this is possible based on records indicating so. Maves asked questionsabout the application process changes that took place this year. Maves askedCaptain Risse to confirm the statement made at the July ABLCC meeting, it wasmentioned that the prior licenses issued may or may not be valid. Risse statedthis was correct in that he recalled that being said. Maves asked whatprecipitated the need to change the application process and asked what the Citydid to communicate the new procedure this year. Risse advised that thosecommunications were done through the clerk’s office.

City Clerk-Treasurer, Lori Stottler (Stottler) was called as a witness. Stottler wasasked questions by the council. Attorney Patrick Bruce asked Stottler what herrole was in updating the application process. Stottler explained that this wasongoing and began a couple years before her arrival at the City. She stated thatdrafts were developed using state statutes, best practices and legal review fromthe City Attorney. Stottler explained that the new application lists the parametersfor potential denial. She explained how the new process was communicated by aletter to every establishment that has a liquor license. The city identified the newprocess in that letter.

Maves argued that he didn’t hide any of his actions in the application process.Maves listed what he believed needed to be listed and explained that he’s had aclean record for 17 years and he’s had an Operator’s (Bartender’s) license withthe City in the past without issue. He explained that he will not be able tocontinue to work at his current employer without this license because he worksalone. He feels it will be extremely hard if not impossible to find a job somewhereelse due to a disability that requires him to use a wheelchair at times.

Maves asked if he could call a witness. Maves called Rau Ahmed (Ahmed) as awitness. Maves asked Ahmed to speak to his employment conduct and trustlevel. He stated that in the time that he’s been employed with him, he hasfollowed the company rules and has shown no signs of deception or distrust.Ahmed was aware of Maves background and hired him trusting his employeeand has been with the company for a year. Maves asked the council to issue hima license so he can continue his employment.

Attorney Patrick Bruce gave his closing statement. Attorney Bruce argued thatthe applicant does not hold the requirements to hold the license. He reviewed thecharges on his record and explained why he believed these arrests orconvictions substantially relate to the licensed activity in addition to having afelony that relates to the licensing activity. Attorney Bruce urged the City Councilto uphold the recommendation of the Police Department to deny the applicant anOperator’s (Bartender’s) license.

Moved by Sherry Blakeley – Seconded by Clinton Anderson to adjourn intoclosed session at 9:58p.m. to deliberate the details of the hearing. Motion carried4 - 0AYES: Kevin Leavy, Clinton Anderson, Mark Preuschl, Sherry BlakeleyNOES: NoneMoved by Mark Preuschl – Seconded by Sherry Blakeley to come back into opensession at 10:14 p.m. Motion carried 4 - 0AYES: Kevin Leavy, Clinton Anderson, Mark Preuschl, Sherry Blakeley

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NOES: NoneMoved by Clinton Anderson – Seconded by Sherry Blakeley to deny theapplication of Maves and uphold the recommendation of the staff.Motion failed 2 - 2AYES: Kevin Leavy and Clinton AndersonNOES: Sherry Blakeley and Mark PreuschlMoved by Mark Preuschl – Seconded by Sherry Blakeley to approve theapplication of Bradley Maves.Motion failed 2 - 2. License is denied.AYES: Sherry Blakeley and Mark PrueschlNOES: Clinton Anderson and Kevin LeavyAttachment

2.e The City Council shall hold a hearing on the application of anOperator's/Bartender's License for Bridget M. Goral. Ms. Goral failed to appear atthe hearing. The council reviewed the petition denied the application for thereasons stated within the petition.Moved by Sherry Blakeley – Seconded by Mark Preuschl to deny the applicationof Ms. Goral and uphold the recommendation of the staff.Motion carried 4 - 0AYES: Kevin Leavy, Clinton Anderson, Mark Preuschl, Sherry BlakeleyNOES: NoneAttachment

3) Moved by Sherry Blakeley – Seconded by Clinton Anderson to adjourn at 10:19p.m. Motion carried 4 - 0AYES: Kevin Leavy, Clinton Anderson, Mark Preuschl, Sherry BlakeleyNOES: None

________________________________Lorena Rae Stottler, City Clerk-Treasurer

www.beloitwi.govDate approved by City Council: October 16, 2017

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MINUTES August 28, 2017

PROCEEDINGS OF THE BELOIT CITY COUNCIL100 State Street, Beloit WI 53511City Hall Forum – 6:30 p.m.Monday, August 28, 2017

1) CALL TO ORDER AND ROLL CALLPresident Leavy called the meeting to order at 6:36 p.m.

Present: Kevin Leavy, Regina Dunkin, Mark Preuschl, Clinton Anderson, SherryBlakeley

Absent: Sheila De Forest, Nancy V. Forbeck

2) REPORTS FROM BOARDS AND CITY OFFICERS2.a City Attorney Elizabeth Krueger presented a Resolution approving a Bridge

Construction Agreement including Easement Access Agreement and otherConveyances, between the City of Beloit, Geronimo Hospitality Group, LLC, andHendricks Commercial Properties, LLC for a Pedestrian Bridge Project.Hendricks Commercial Properties, LLC and City staff have negotiated the BridgeConstruction Agreement, which pertains to a proposed bicycle and pedestrianbridge over the Rock River in the City of Beloit. The Bridge ConstructionAgreement relates to the duties and responsibilities of both parties, and theAccess Easement Agreement that will create seven (7) separate easementsnecessary for the construction, maintenance, and use of the bridge.

The Plan Commission reviewed this item on August 23, 2017 and votedunanimously (7-0) to recommend approval of the Bridge ConstructionAgreement.

Moved by Regina Dunkin – Seconded by Mark Preuschl to adopt the resolutionas presented. Motion carried 5 - 0AYES: Kevin Leavy, Regina Dunkin, Mark Preuschl, Clinton Anderson, SherryBlakeleyNOES: NoneAttachment File 8485

2.b A Resolution was presented that approves an attempt to fill a vacancy in theoffice of city councilor; setting date, time and place for a meeting to reviewapplications and select applicants; and further meeting to approve applicantquestionnaire and interview applicants to fill the vacancy. It is necessary toimplement these procedures due to Councilor Sheila De Forest’s resignationfrom the City Council effective September 1, 2017.Councilor De Forest’s email constitutes a proper resignation effective at the endof any council business on September 1, 2017. The procedures which governfilling the vacancy that will exist are found in Section 1.06 of the City Ordinancesand Wis. Stats. 17.23(1)(a).

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Moved by Regina Dunkin – Seconded by Sherry Blakeley to adopt the resolutionas presented. Motion carried 5 - 0AYES: Kevin Leavy, Regina Dunkin, Mark Preuschl, Clinton Anderson, SherryBlakeleyNOES: NoneAttachment File 5187

3) LICENSES3.a The City Council shall hold a hearing on the application of an

Operator's/Bartender's License for Trisha A. Johnson (Johnson). Johnson failedto appear at the hearing. The council reviewed the petition and denied theapplication for the reasons stated within the petition.

Moved by Sherry Blakeley – Seconded by Regina Dunkin to deny the license toMs. Trisha A. Johnson. Motion carried 5 – 0.AYES: Kevin Leavy, Regina Dunkin, Mark Preuschl, Clinton Anderson, SherryBlakeleyNOES: NoneAttachment

3.b The City Council held a hearing on the application for the renewal of anOperator's/Bartender's License for Tara R. Jones (Jones). Jones was presentand represented herself. The City of Beloit Police Department was representedby Assistant City Attorney Patrick Bruce.

Attorney Bruce called Captain Dan Risse (Risse) as the Department’s witness.Risse testified that it is his responsibility to review applications for Operator(Bartender's) licenses which includes running a background check on eachapplicant. During this background check it was determined that the applicant didnot disclose all convictions on her record on her application. She made onedisclosure for a 2016 conviction for selling to a minor. During his review, he foundshe had been convicted of two offenses for OWI, the first occurring in 2006 andthe second in 2012. She also was convicted of ordinance violations in 2012 forhaving alcohol in the park and being in the park after hours. All of these offensessubstantially relate to the licensing activity and the omissions on her application,the Beloit Police Department recommends denial.

Jones testified on her own behalf. She stated that she has previous convictionsand stated that she believed the 2012 convictions were dropped from her record.Jones explained that she received an operator's license from the City of Beloitsince 2012. Jones stated that she was convicted of selling to a minor, she wasdisciplined at work and said she has learned from her mistakes. She is trying toprove that she has learned from her mistakes.

Attorney Bruce asked Jones if she had the opportunity to read the applicationwhen she filled it out. She said yes. Attorney Bruce questioned her for anexplanation for the missing items on the application. Jones stated that the lady inthe clerk’s office told her it would be looked up by the police department. AttorneyBruce questioned Jones about her alcohol prohibited in city parks violation andasked for an explanation. Jones stated she didn't know about those because

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they were apparently dropped when she admitted to her 2nd OWI. AttorneyBruce explained that they are still on record.

Councilor Preuschl asked Jones about the citation Jones received for furnishingalcohol to a minor last year during the alcohol compliance check. Jones statedshe carded a male and read the date backwards and assumed he was 21 andbypassed it on the register and sold him the alcohol. When the police officershowed the ID again, she realized she had the date wrong.

Clerk-Treasurer Lori Stottler (Stottler) was called as a witness. Attorney Bruceasked Stottler to explain how she trained her staff on receiving completedapplications. Attorney Bruce asked if Stottler trained her employees to not haveapplicants complete any portion of the application. Stottler responded “no” andexplained the process for receiving applications. Stottler mentioned that due tothe comments made by Jones at the last ABLCC meeting, Stottler met with herstaff and they both denied telling any applicant that the City would complete anyportion of the form. Stottler explained that her staff seeks to have applicantscomplete their application the best that they can and inform them that abackground check will be done by the Beloit Police Department to verify theinformation on the application.

Jones chose to not call witnesses on her behalf.

Attorney Bruce made his closing statement. Jones declined the opportunity togive a closing statement.

Moved by Regina Dunkin – Seconded by Mark Preuschl to go into closedsession for deliberation at 7:18 p.m.Motion carried 5 – 0.AYES: Kevin Leavy, Regina Dunkin, Mark Preuschl, Clinton Anderson, SherryBlakeleyNOES: NoneMoved by Clinton Anderson – Seconded by Sherry Blakeley to reconvene intoopen session.Motion carried 5 – 0.AYES: Kevin Leavy, Regina Dunkin, Mark Preuschl, Clinton Anderson, SherryBlakeleyNOES: NoneMoved by Clinton Anderson – Seconded by Mark Preuschl to deny the license to.Jones. Motion carried 5 – 0.AYES: Kevin Leavy, Regina Dunkin, Mark Preuschl, Clinton Anderson, SherryBlakeleyNOES: NoneAttachment

3.c The City Council held a hearing on the application for the renewal of anOperator's/Bartender's License for Mehgahn S. Snook (Snook). Snook waspresent and represented herself. The City of Beloit Police Department wasrepresented by Assistant City Attorney Patrick Bruce.

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Attorney Bruce called Captain Dan Risse (Risse) as the Department’s witness.Risse testified that it is his responsibility to review applications for Operator(Bartender's) licenses which includes running a background check on eachapplicant. Captain Risse advised that because Snook had three OWI convictions,while they are each five years apart, he believes the applicant should berecommended for denial. The application is specific in stating that failure todisclose all convictions could be subject to denial.

Snook testified on her own behalf. Snook admitted that she did have threeOWIs; the first occurring in 2002, the second in 2007 and the third in 2012.Snook stated that she didn’t list the 2002 conviction because she was 17 yearsold and believed it was a part of her juvenile record. Snook stated that she hasnot been in serious trouble since her last conviction. Snook stated that she wasnot on the job when any of her OWIs occurred. Snook stated that she has threechildren at home and is the sole income for her family. Attorney Bruce askedSnook about whether she has been convicted of driving on a suspended license.He asked her if she considered those serious violations. She said it could beconsidered a serious issue but she didn't remember driving after suspension orwithout insurance.

Councilor Preuschl asked Snook about the convictions she left off the applicationand whether Snook believed that she didn't need to disclose because it wasn't inWisconsin. Snook stated that she believed that the conviction in Illinois was to beremoved because of no other convictions under Illinois law. Snook stated thatshe went court and was told that if she didn’t have any tickets for one year, itwould be removed from her record.

Attorney Bruce and Snook provided closing statements.

Moved by Regina Dunkin – Seconded by Sherry Blakeley to go into closedsession for the purposes of deliberation at 7:48 p.m. Motion carried 5 – 0.AYES: Kevin Leavy, Regina Dunkin, Mark Preuschl, Clinton Anderson, SherryBlakeleyNOES: NoneMoved by Mark Preuschl – Seconded by Regina Dunkin to reconvene into opensession at 7:56 p.m. Motion carried 5 – 0.AYES: Kevin Leavy, Regina Dunkin, Mark Preuschl, Clinton Anderson, SherryBlakeleyNOES: NoneMoved by Mark Preuschl – Seconded by Clinton Anderson to deny the license toSnook. Motion carried 5 - 0AYES: Kevin Leavy, Regina Dunkin, Mark Preuschl, Clinton Anderson, SherryBlakeleyNOES: NoneAttachment

4) Moved by Sherry Blakeley – Seconded by Clinton Anderson to adjourn at 7:58 p.m.Motion carried 5 – 0.AYES: Kevin Leavy, Regina Dunkin, Mark Preuschl, Clinton Anderson, Sherry BlakeleyNOES: None

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80

MINUTES September 20, 2017

PROCEEDINGS OF THE BELOIT CITY COUNCIL2400 Springbrook Court, Beloit WIEngineering and Utilities Building – 6:30 p.m.Wednesday, September 20, 2017

1) CALL TO ORDER AND ROLL CALLPresident Leavy called the meeting to order at 6:36 p.m.Present: Clinton Anderson, Sherry Blakeley, Regina Dunkin, Nancy V. Forbeck,

Mark Preuschl, Kevin LeavyAbsent: None

2) REVIEW AND APPROVE THE WRITTEN QUESTIONNAIRE TO BE USED FORINTERVIEWING SELECTED APPLICANTSThe Procedure for City Council Vacancy Interview was reviewed and the Interviewquestions were approved and assigned to councilors.

3) PUBLIC INTERVIEWS OF SELECTED APPLICANTSEach of the nine applicants were interviewed in a fifteen minute cycle. A one minuteopening statement opportunity was given. A series of six questions were asked of thecounselors to each candidate. Applicants were given the opportunity to offer a 2 minuteclosing statement. The interviews took place as follows: 6:45 p.m. Gerald Robert (Jerry) Thomas 7:01 p.m. Beth Ann Jacobsen 7:16 p.m. Paul Allen Martin 7:31 p.m. Jordan Lee McIntee 7:45 p.m. Jennifer M. Long 8:02 p.m. Rose Lee Richard 8:15 p.m. Yuri D. Rashkin 8:30 p.m. David F. Luebke 8:40 p.m. Anthony Steven WurlCouncilors were encouraged to express their questions and concerns in open session.Councilors expressed a desire to meet an experience level coming into some criticaldecision making times. Councilors were asked to vote by secret ballot for one finalistcandidate that they would like to ask two more questions of. Beth Jacobsen receivedthree votes; David Luebke received two votes; Yuri Rashkin received one vote. BethJacobsen and David Luebke were selected as the two top finalists.

4) COUNCIL VOTE AND ANNOUNCEMENT OF THE SELECTED APPLICANT TO FILLTHE VACANT SEAT OF BELOIT CITY COUNCILAfter the finalists were asked the two questions, councilors were asked to vote by secretballot for the one candidate that they would like to see be appointed as the councilor tocomplete the term. Beth Jacobsen and David Luebke each received three votes,resulting in a tie. City Attorney Krueger explained that a tie would leave the seat unfilleduntil the April election. David Luebke then withdrew his application and Beth Jacobsenwas appointed to a term ending April 2018.

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MINUTES September 20, 2017

President Leavy encouraged applicants to consider volunteering for a City board,committee or commission and thanked them all for their time and interest in serving.

5) ADJOURNMENTMoved by Mark Preuschl – Seconded by Regina Dunkin to adjourn at 9:12 p.m.Motion carried 6 - 0AYES: Clinton Anderson, Sherry Blakeley, Regina Dunkin, Nancy V. Forbeck, MarkPreuschl, Kevin LeavyNOES: None



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MINUTES October 2, 2017

PROCEEDINGS OF THE BELOIT CITY COUNCIL100 State Street, Beloit WI 53511City Hall Forum – 7:00 p.m.Monday, October 2, 2017

1) CALL TO ORDER AND ROLL CALLPresident Leavy called the meeting to order at 7:02 p.m.Present: Clinton Anderson, Sherry Blakeley, Regina Dunkin, Beth Jacobsen,

Kevin Leavy, Mark PreuschlAbsent: Nancy V. Forbeck

2) PLEDGE OF ALLEGIANCE

3) SPECIAL ORDERS OF THE DAY/ANNOUNCEMENTS3.a Vice President Dunkin presented a proclamation declaring October 8-14, 2017,

as National Fire Prevention Week to Chief Liggett. File 7148Attachment

4) PUBLIC HEARINGS4.a Community Development Director, Julie Christensen, presented a resolution

approving a Conditional Use Permit to allow a Class II Community LivingArrangement for the property located 800 Wisconsin Avenue.Erick Williams, Derrick’s House LLC, has filed an application for a ConditionalUse Permit to allow a Class II Community Living Arrangement for 10 childrenages 10-17 in an R-1B, Single-Family Residential District, for the propertylocated at 800 Wisconsin Avenue. The applicant has proposed a Class II Community Living Arrangement for up

to 10 children, ages 10-17, with a 30 day maximum stay. This facility wouldtemporarily house both male and female youths who are exclusively fromRock County and are either awaiting a longer term placement in foster care,group care, or in a brief respite before returning to their caregiver. Underunusual circumstances, Rock County Family Court may extend the stay of ayouth in the proposed shelter.

The goal of Derrick’s House LLC, is to provide an opportunity to place youthsin a safe and stable residential setting. The property located at 800 WisconsinAvenue offers an ideal residential setting and is located within close proximityto the Beloit Public Library, Beloit College, the Stateline YMCA, and publictransportation.

The applicant has expressed a need to relocate the current shelter carefacility, known as the Youth Services Center (YSC), to a more inviting,residential setting. The current YSC location has an institutional settingdespite the County’s best efforts to soften its institutional appearance.

If the proposed use were to reach the maximum capacity of 10 children, thecounty will provide temporary shelter at other shelter care facilities.

The attached Public Notice was sent to 22 nearby property owners. Planning

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staff received no comments about the proposed use; however, theCommunity Development Director has received a few concerns fromcommunity members.

The Plan Commission reviewed this item on September 20, 2017 and votedunanimously (6-0) to recommend approval of the Conditional Use Permit,subject to the five conditions included on the attached Resolution.

The Planning Commission amended the staff recommendation to restrict thefacility to 10 children.

President Leavy opened the public hearing. No one spoke. President Leavyclosed the public hearing. Councilor Jacobsen asked Eric Williams, 1990 ColonyCt #11, Beloit about keeping the genders separated. There is a landing at the topof the staircase where staff would be positioned.Moved by Sherry Blakeley – Seconded by Regina Dunkin approve the resolutionas presentedMotion carried 6 - 0AYES: Beth Jacobsen, Clinton Anderson, Sherry Blakeley, Regina Dunkin, KevinLeavy, Mark PreuschlNOES: NoneAttachment File 8770

5) PUBLIC COMMENTS Mark Stostarich, attorney for Michael Lamphere who resides at 1143 Forest Avenue,

Beloit spoke on Mr. Lamphere’s behalf. Mr. Lamphere runs Easton Towing companyand is also a first responder company for the City's towing list. He recently receivedthree citations for keeping his truck at his home. Currently, Section 19.08(107)(d) ofCity Ordinance makes it a problem for him to respond timely and he is asking thebody to adopt an additional section to the agenda that would allow approvedcontractors to have one vehicle on a residential street, with a weight requirement thatwould accommodate such vehicles.

6) CONSENT AGENDA6.a The Minutes of the Regular Meeting of September 18, 2017 were approved.

Moved by Regina Dunkin – Seconded by Clinton Anderson to approve aspresented. Motion carried 6 - 0AYES: Beth Jacobsen, Clinton Anderson, Sherry Blakeley, Regina Dunkin, KevinLeavy, Mark PreuschlNOES: NoneAttachment

7) LICENSES7.a Clerk Stottler presented a resolution approving and denying 2017-2019

Applicants for an Alcohol Beverage Operator's (Bartender's) License for theperiod September 8 - 22, 2017. There are 12 applicants (10 recommended forapproval and 2 recommended for denial).Moved by Mark Preuschl – Seconded by Beth Jacobsen to support therecommendation of staff and approved the resolution as presented.Motion carried 6 - 0AYES: Beth Jacobsen, Clinton Anderson, Sherry Blakeley, Regina Dunkin, KevinLeavy, Mark PreuschlNOES: NoneAttachment File 8747

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8) ORDINANCES - None

9) APPOINTMENTS - None

10) COUNCILOR ACTIVITIES AND UPCOMING EVENTS Councilor Preuschl attended the 40th anniversary at Grinnell Hall. Councilor Jacobsen - no report Councilor Anderson was sporting a blue tie because Craig won the homecoming

game, but they did collect 252 pounds of food so it was a worthy cause. Councilor Blakeley is keeping her thoughts and prayers on the people of Las

Vegas, Nevada. She attended the BMHS homecoming game last week. Shewelcomed Councilor Jacobsen.

Vice President Dunkin attended the Family Services fall luncheon. Sheencouraged citizens to volunteer to serve on a board or commission.

President Leavy welcomed Councilor Jacobsen to the council.

11) CITY MANAGER’S PRESENTATION11.a City Manager Luther presented a resolution cancelling the January 3, 2018 and

July 2, 2018 Regular Meetings of the City Council.Moved by Clinton Anderson – Seconded by Regina Dunkin approve theresolution as presentedMotion carried 6 - 0AYES: Beth Jacobsen, Clinton Anderson, Sherry Blakeley, Regina Dunkin, KevinLeavy, Mark PreuschlNOES: NoneAttachment File 5187

11.b Finance Director, Eric Miller and City Manager Luther presented the proposed2018 Operating, Library, and Capital Improvements Budgets. CouncilorAnderson recused himself prior to the presentation.

Mr. Miller presented a PowerPoint that included an overview of the proposed2018 budget. The total budget of all funds is $106 million. The increase is largelya result of the Capital Improvement Plan. The general fund budget totals $31.1million, which is an increase of $200,292 or .65% from the 2017 budget. TheEnterprise funds budget decreased by a combined total of $455,592, to $18.1million.

Some of the budget highlights include: DPW is in the process of restructuringand has begun recruiting for a permanent DPW director. The vacant Director ofOperations and Director of Parks & Leisure Services will be addressed in the re-organization. Similarly to last year, the City will attempt to fill positions that hadbeen held open in previous years. The IT Department will add an additional .5FTE budgeted in 2017 to get 1 FTE. The City Manager’s office is proposing toadd a Director of Strategic Communications.

The 2018 proposed budget includes a 1.0% cost of living adjustment and a5% employee health insurance premium contribution for all non-representedemployees.

The state budget will begin to phase out Personal Property Tax in 2019. Netnew construction decreased to .85% from 2.31%. The local portion of theproperty tax levy increased by $288,894 of 1.96%, which is still restricted by stateimposed levy limits. The Wastewater utility is proposing a modest 3% increase

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for both commercial and residential customers. The utility increased by anaverage 7% beginning May 1, 2017. The ambulance fund is proposing raisingambulance fees to help offset the costs associated with providing ambulanceservices. Various other fees were analyzed and minimally adjusted to offsetprogram costs.

Mr. Miller reviewed the revenues and expenditures for 2018. The specialrevenues funds are comprised of TIDs, grant funds, the library and solidwaste/recycling fund and propose an increase of $96,904. The enterprise fundsare comprised of golf course, cemetery, transit, wastewater, water, stormwaterand ambulance funds and are propose a decrease of $455,592.

The internal service funds are comprised of the Municipal Insurance, Healthand Dental Insurance and Fleet Management, and proposes an increase of$967,208.

The Debt Service Fund proposes a decrease of $748,910 due to debt servicethat was paid off in a re-funding of debt to a lower rate that occurred earlier thisyear. GO debt service is exempt from the state imposed levy limits.

The Capital Funds show the greatest proposed increase of $9,669,024 whereincreases in the CIP for 2018, which includes $5,470,000 in debt financing forspring of 2018. The major increase is relating to the utility funding of projects.

The proposed tax levy is 0.217 or a 1.96% increase over last year.The council will learn more in a budget workshop on 10/9/2017 at the

Library at 10am. The public hearing for the budget will take place at the nextregular meeting here in the forum on 10/16/2017. The final budget will come back11/6/2017 for consideration and adoption. The budget is available for review atwww.beloitwi.gov. File 8771Councilor Anderson returned to the council floor at 8:06pm.

12) REPORTS FROM BOARDS AND CITY OFFICERS12.a Community Development Director, Julie Christensen, presented a resolution

approving the First Amendment to Subdivision Development Agreement betweenthe City of Beloit and DMW Development, LLC. In 2006, the City and WMDevelopment, LLC entered into a Subdivision Development Agreement related toa four-lot Certified Survey Map (CSM) on Kadlec Drive. Since that time, WestHart Road was extended to Kadlec Drive, and Kadlec Drive was constructed tothe southern edge of Lot 3 from that CSM. Sidewalks were constructed alongLot 1, which has been developed with an 80-unit apartment complex. Lot 2 wassubsequently sold to DMW Development, LLC. In 2007, the first building of theKadlec Drive Condominium Development was constructed, and developmentceased when the developer was unable to sell the condominium building. On March 6, 2017, the City Council approved the Kadlec Drive Condominium

Plat which will be located on Lot 2 of the CSM (2660 Kadlec Drive). Thecurrent owner, DMW Development, LLC is in the process of selling theproperty to a third party who will develop the property according to the plansapproved by the City. They are requesting to construct the improvementsthat are adjacent to Lot 2. The only improvements that have not beencompleted with regard to Lot 2 are the (1) street trees, (2) street signs, (3)street lights and (4) sidewalks. The First Amendment has been drafted tolimit the responsibility of the development obligations of DMW to only Lot 2.

The original Subdivision Development Agreement remains in full force andeffect and continues to require the construction of public improvements forthis development. That includes, but is not limited to, street grading and

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surfacing, concrete curbs, concrete gutters and concrete driveway aprons,sanitary sewer system and laterals, storm water sewer system, public watersupply mains and service laterals, street lights, street signs, street trees, andrestoration of all disturbed areas with living grass groundcover by way ofseeding or sodding of unpaved areas

Moved by Regina Dunkin – Seconded by Sherry Blakeley approve resolution aspresentedMotion carried 6 - 0AYES: Beth Jacobsen, Clinton Anderson, Sherry Blakeley, Regina Dunkin, KevinLeavy, Mark PreuschlNOES: NoneAttachment File 8242

13) ADJOURNMENTMoved by Mark Preuschl – Seconded by Beth Jacobsen adjourn at 8:07pmMotion carried 6 - 0AYES: Beth Jacobsen, Clinton Anderson, Sherry Blakeley, Regina Dunkin, KevinLeavy, Mark PreuschlNOES: None



87

RESOLUTION APPROVING CHANGE OF AGENT ON THE CLASS “A” BEER AND“CLASS A” CIDER ONLY LICENSE FOR PILOT TRAVEL CENTER LLC, D/B/A

PILOT TRAVEL CENTER #289

WHEREAS, the Agent of record for Pilot Travel Center LLC, d/b/a Pilot TravelCenter #289, located at 3001 Milwaukee Road is Catherine Van Coulter;

WHEREAS, Pilot Travel Center LLC, d/b/a Pilot Travel Center #289, hasrequested and the Alcohol Beverage License Control Committee has recommendedthat the Agent be changed to Amber Christine Barrows for the licensing period endingJune 30, 2018.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Beloitthat the Agent for the alcohol beverage license for Pilot Travel Center LLC, d/b/a PilotTravel Center #289, located at 3001 Milwaukee Road is hereby changed to AmberChristine Barrows.

Dated this 16th day of October 2017.

BELOIT CITY COUNCIL

___________________________________Kevin D. Leavy, City Council President

Attest:

__________________________Lorena Rae Stottler, City Clerk

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Topic: Resolution approving Change of Agent on the Class “A” Fermented Malt Beverages License and “Class A” Cideronly license for Pilot Travel Center #289, located at 3001 Milwaukee Road, Beloit from Victoria Van Coulter toAmber Christine Barrows.


Presenter(s): Lorena Rae Stottler Department: City Clerk


Pilot Travel Center #289, located at 3001 Milwaukee Road, in the City of Beloit has requested that Amber ChristineBarrows be appointed the new agent for the license period ending June 30, 2018.

Key Issues (maximum of 5):

1. Pilot Travel Center #289, located at 3001 Milwaukee Road, in the City of Beloit, has appointed Amber ChristineBarrows, as Agent via corporate letter dated September 11, 2017, replacing Victoria Van Coulter.

2. A complete application with fees has been submitted to the Clerk’s office and was placed on the October 12th

ABLCC agenda for consideration and recommendation to the City Council.3. On October 12

ththe ABLCC recommended approval of the Change of Agent 5-0.

Conformance to Strategic Plan: N/A

Sustainability:

Reduce dependence upon fossil fuels – N/A Reduce dependence on chemicals and other manufacturing substances that accumulate in nature – N/A Reduce dependence on activities that harm life sustaining eco-systems – N/A Meet the hierarchy of present and future human needs fairly and efficiently – N/A

Action required/Recommendation:Staff recommends that City Council approve of the Change of Agent.

Fiscal Note/Budget Impact: N/A

Attachments:Resolution, Schedule of Appointment and Auxiliary Questionnaire

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RESOLUTION APPROVING 2017-2019 APPLICANTS FOR AN ALCOHOL BEVERAGE OPERATOR’S(BARTENDER’S) LICENSE SEPTEMBER 22 –OCTOBER 6, 2017

WHEREAS, the applicants listed in the attached document, which is incorporated herein byreference, have applied for operator's licenses; and

WHEREAS, some of the applicants listed in the attached document are recommended by thePolice Department and the City Clerk-Treasurer’s Office for approval; and

NOW, THEREFORE, BE IT RESOLVED THAT the applicants who are recommended for approvalare hereby approved for the period ending June 30, 2019. The City Clerk-Treasurer’s Office is directedto issue the license to the applicant(s).

Adopted this 16th day of October, 2017.

CITY COUNCIL FOR THE CITY OF BELOIT

________________________________Kevin D. Leavy, Council President

ATTEST:

___________________________________Lorena Rae Stottler, City Clerk-Treasurer

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Topic:Resolution Considering the Applications for Alcohol Beverage Operator’s (Bartender’s) Licenses[2017-2019 cycle through October 6, 2017]


Presenter: Lori Stottler Department: City Clerk-Treasurer

Overview/Background Information:Applicants for an Alcohol Beverage Operator’s (Bartender’s) License must apply (or renew) on a bi-annual basis. This processrequires an application, proof that a responsible beverage server training course was completed, payment of the applicable fee andsubmission to a background check of the Beloit Police Department.

The City Council (as the governing body per state statute §125.17(1), Wis. Stats.) is required to approve all licenses prior to issuance.Immediate past practices are not compliant with state law. For this bi-annual application/renewal process, the application form wasupdated to conform to state law, apply best practices, and provide better information for the Police Department to conductthorough background checks on each applicant.

The attached resolution includes all applicants to date for the 2017-2019 renewal process up through September 8, 2017. Applicantswho were denied are included at the conclusion of this list. Each denied applicant was provided a letter describing reasons for denialand information on their ability to appeal to the City Council. Council will see a list of applicants at each meeting hereafter.

Key Issues:1. The process for obtaining an Operator’s (Bartender’s) License in the City of Beloit requires multiple steps:

a. Complete the application and proof of responsible beverage server training, show ID, pay applicable fees and backgroundinvestigation.

b. Upon completion of background investigation, the Police Department returns the application(s) to the Clerk-Treasurer withits recommendation for approval or denial.

c. Applications recommended for denial are sent a letter stating the reasons for the recommendation of denial and theopportunity to appeal to the governing body. Applications recommended for approval and those that do not appeal areplaced on the master list and submitted to Council every two weeks for consideration.

d. Upon Council approval, City Clerk-Treasurer issues the license.2. § 125.17(1), Wis. Stats., requires the governing body to approved qualified applicants prior to issuance of the license.3. This license cycle runs July 1, 2017 through June 30, 2019. A 2-year cycle can generally include more than 800 licenses during

that time [2015-2017 cycle included 815 Operators].4. This list includes 11 applicants taken between September 22, 2017 and October 6, 2017.5. Future lists will include applicants in the prior two-week period, and if necessary, a provisional license may be issued to the

applicant to complete the approval process. Should the applicant not be approved, their provisional license will expire and anew license will not be issued.

6. This process is consistent with state statute as well as guidance from the League of Wisconsin Municipalities guidance forMunicipal Licensing and Regulation of Alcohol Beverages.


Approval of this project would conform with Goal #2’s stated purpose of creating and sustaining a high performing organization.

Sustainability (Briefly comment on the sustainable long term impact of this policy or program related to how it will impact both thebuilt and natural environment utilizing the four following eco-municipality guidelines.):

Reduce dependence upon fossil fuels N/A Reduce dependence on chemicals and other manufacturing substances that accumulate in nature N/A Reduce dependence on activities that harm life sustaining eco-systems N/A Meet the hierarchy of present and future human needs fairly and efficiently N/A


Action required/Recommendation:Approval of the Resolution

Fiscal Note/Budget Impact:Each applicant pays $50 for a 2-year license and $35 for a 1-year license.

Attachments:Proposed Resolution 93

October 16, 2017

APPOINTMENT REVIEW COMMITTEEREPORT TO CITY COUNCIL

APPOINTMENT RECOMMENDATION

The undersigned Kevin D. Leavy, duly elected President of the Beloit City Council, subject toconfirmation by the Beloit City Council, does hereby appoint the following citizen members tothe vacancies and terms indicated below, said appointments being pursuant to nominationsmade and approved by the Appointment Review Committee at the Regular meeting heldOctober 9, 2017.

Kevin D. Leavy, President, Beloit City Council

Appointments

Landmarks CommissionIncumbent Chris Gallagher to a term ending October 31, 2020Incumbent Stephen Truesdale to a term ending October 31, 2020

Municipal Golf CommitteeGerald Hoey, 14856 Liston Ave., South Beloit, IL (replacing Edwin Armstrong) as the Men’s

Club Representative (Ex Officio member)

PLEASE ANNOUNCE THE FOLLOWING VACANCIES

Alcohol Beverage License Control Committee (Term expiration for Tavern League Rep)Appointment Review Committee (1 vacancy for resident)Board of Appeals (Vacancy for 2nd Alternate)Board of Review (Vacancy for alternate)Municipal Golf Committee (1 vacancy for Youth Representative)Municipal Library Board (1 vacancy)Park, Recreation & Conservation Advisory Commission (1 vacancy for resident and 1 vacancy

for Youth Representative)

95

agenda city hall forum- 100 state street 7:00 pm monday, … · 2017-10-12 · city hall forum- 100...

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