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AGENDA Ordinary Meeting of Warrnambool City Council

5.45pm - Monday 3 November 2014

VENUE: Reception Room Civic Centre 25 Liebig Street Warrnambool Copies of the Warrnambool City Council’s Agendas & Minutes can be obtained online at www.warrnambool.vic.gov.au

COUNCILLORS Cr. Michael Neoh (Mayor)

Cr. Rob Askew Cr. Jacinta Ermacora

Cr. Kylie Gaston Cr. Peter Hulin

Cr. Brian Kelson Cr. Peter Sycopoulis

Bruce Anson CHIEF EXECUTIVE

Warrnambool City Council 3 November 2014 Agenda for Ordinary Meeting Page | 1

ORDER OF BUSINESS Page No.

1. OPENING PRAYER & ORIGINAL CUSTODIANS STATEMENT ......................................... 3

2. APOLOGIES ......................................................................................................................... 3

3. CONFIRMATION OF MINUTES ............................................................................................ 3

4. DECLARATION BY COUNCILLORS & OFFICERS OF ANY CONFLICT OF INTEREST IN ANY ITEM ON THE AGENDA .......................................................................................... 3

5. REPORTS

5.1 Combined Planning Scheme Amendment and Planning Permit Applications - West Warrnambool Industrial Precinct (Planning Scheme Amendments C94, C96 and C97) - Consideration of Submissions and Panel Request ....................... 3

5.2 City Growth Operations Report .............................................................................. 11

5.3 Small Infrastructure Fund ....................................................................................... 32

5.4 Project Overview and Reference Groups - Safer Launching and Retrieval of Boats at the Port of Warrnambool .......................................................................... 35

5.5 Community Engagement – Safer Launching and Retrieval of Boats at the Port of Warrnambool ............................................................................................... 40

5.6 Advisory Committee Reports .................................................................................. 44

5.7 Assembly of Councillors Records .......................................................................... 51

5.8 Mayoral & Chief Executive Council Activities – Summary Report ....................... 54

6. PUBLIC QUESTION TIME .................................................................................................. 56

7. REPORTS BY MAYOR AND COUNCILLORS ................................................................... 56

8. CLOSE OF MEETING. ...................................................................................................... 56


1. OPENING PRAYER

Almighty God Grant to this Council Wisdom, understanding and Sincerity of purpose For the Good Governance of this City Amen.

ORIGINAL CUSTODIANS STATEMENT

I wish to acknowledge the traditional owners of the land on which we stand and pay my respects to their Elders past and present.

2. APOLOGIES

3. CONFIRMATION OF MINUTES

3.1 Ordinary Meeting of Council held on 6 October 2014. 3.2 Special Meeting of Council held on 20 October 2014 3.3 Annual (Statutory) Meeting of Council held on 27 October 2014

4. DECLARATION BY COUNCILLORS & OFFICERS OF ANY CONFLICT OF INTEREST IN

ANY ITEM ON THE AGENDA 5. REPORTS


5.1 COMBINED PLANNING SCHEME AMENDMENT AND PLANNING PERMIT

APPLICATIONS - WEST WARRNAMBOOL INDUSTRIAL PRECINCT (PLANNING SCHEME AMENDMENTS C94, C96 AND C97) - CONSIDERATION OF SUBMISSIONS AND PANEL REQUEST

PURPOSE This report considers submissions received to three combined planning scheme amendments and planning permit applications within the West Warrnambool Industrial Precinct (Amendments C94, C96 and C97). This report recommends that Council request the Minister for Planning appoint an independent Panel to consider all submissions received.

1. BACKGROUND a) Proposed milk processing facility (Warrnambool Planning Scheme Amendment C94

and Planning Permit Application No. P2014-106) and proposed freezing and cold store facility (Warrnambool Planning Scheme Amendment C96 and Planning Permit Application No. P2014-107)

On 26 June 2014, Tract Consultants (the Applicant), on behalf of the Midfield Group Pty Ltd submitted two (2) combined planning scheme amendment and planning permit applications (under section 96A of the Planning and Environment Act 1987 (Combined permit and amendment process)) for a proposed freezing and cold store facility and milk processing facility in Scott Street, Warrnambool. The proposed milk processing facility is located on former Crown land recently purchased by the Midfield Group (part of 10 Scott Street, Warrnambool). The site was previously part of the municipal depot and is zoned Public Use Zone (PUZ6 - Local Government). The site adjoins the existing the Midfield Group’s meat processing plant. The Applicant requested that the site be rezoned to Industrial 1 Zone in recognition of its private ownership and intended use. The applicant also requested planning approval for the use and development of a milk processing facility and reduction of the standard car parking requirements. The milk processing facility includes the installation of a dryer (or evaporator), boiler house, storage areas, loading and unloading areas, laboratory and associated amenities. The building will be approximately 3,000 square metres in area and constructed of precast concrete. The building will be approximately 34 metres high. The proposed facility will operate 24 hours a day, 7 days a week. Six (6) staff will be employed on the site at any one time. Twelve (12) car parking spaces will be provided. The proposed freezing and cold store facility is located at 19 Scott Street and 26 Strong Street, Warrnambool. The site is currently zoned part Industrial 1 Zone and part Public Use Zone (PUZ6 - Local Government). The site is located opposite the existing Midfield Group’s meat processing plant. The proposed milk processing facility is located approximately 150 metres south-east of the site. The freezing and cold store facility will be approximately 1,820 square metres in area and will be approximately 29 metres high (cold store component only). Operations of the facility will involve the transportation of meat to the site and subsequent freezing and storage of products until such time they are required to be transported away from the site. The proposed facility will operate 24 hours a day, 7 days a week with a maximum of nine (9) staff on the site any one time. Ten (10) additional car parking spaces are proposed as part of the development.


5.1 Combined Planning Scheme Amendment and Planning Permit Applications - West Warrnambool Industrial Precinct

(Planning Scheme Amendments C94, C96 and C97) - Consideration of Submissions and Panel Request (Cont.)

The Applicant requested that the site be rezoned to Industrial 1 Zone in recognition of its private ownership and intended use. The Applicant also requested planning approval for the use and development of a freezing and cold store facility and reduction of the standard car parking requirements. b) Implementation of the Review of Land Uses within Industrial Buffers report and

proposed 6-lot subdivision of land at Lot 2 Eccles Street, Warrnambool (Warrnambool Planning Scheme Amendment C97 and Planning Permit Application No. P2014-128)

In July 2014, Council completed a review of land uses within close proximity of the West Warrnambool Industrial Precinct (Review of Land Uses within Industrial Buffers 2014). The purpose of the review was to provide clarity regarding the policy basis for and extent of separation distances (buffers) between industry and sensitive uses as recommended by the Environment Protection Authority (‘Recommended separation distances for industrial residual air emissions’, Publication 1518). The review also provided guidance on how land uses within recommended separation distances can be actively managed. The Review of Land Uses within Industrial Buffers report found that there are a number of sensitive interfaces (i.e. residential development) to the West Warrnambool Industrial Precinct including a residentially zoned parcel of land with direct abuttal to the precinct (Lot 2 Eccles Street, Warrnambool). It is a large parcel (approximately 1.7 hectares in area) and is within the 500 metre separation distance to the existing Midfield Group’s meat processing plant and Fulton Hogan asphalt plant. The site provides an important transition between the West Warrnambool Industrial Precinct and existing dwellings in the surrounding area The review recommends that Lot 2 Eccles Street, Warrnambool (along with land at 4 and 4A Scott Street), be rezoned to a Special Use Zone to limit the further development of sensitive uses within the recommended separation distances to the existing meat processing plant. The report recommends that the new zone should facilitate uses that are compatible with existing uses within the West Warrnambool Industrial Precinct and nearby residential uses (e.g. business (retail and offices), light industry etc.). The amendment is also accompanied with an application for a planning permit (Planning Permit Application No. PP2014-0128) for a proposed six (6) lot subdivision of land at Lot 2 PS702614, Eccles Street, Warrnambool, in accordance with the requirements of the proposed Special Use Zone (SUZ3 - Warrnambool West Industrial Precinct - Transition Area). Council has previously been provided with details and plans of the three (3) combined planning scheme amendments and planning permit applications. On 11 August 2014, Council resolved to prepare and exhibit the above combined planning scheme amendments and planning permit applications. The combined planning scheme amendments and planning permit applications were exhibited concurrently for a four (4) week period between 28 August 2014 and 29 September 2014. A total of 187 submissions have been received. Refer to Appendix A (separate attachment & provided on Council website) for a copy of the submissions. This report recommends that Council request the Minister for Planning appoint an independent Panel to consider all submissions. The planning scheme amendment process includes four Council decision processes (Step 1 - Authorisation, Step 2 - Exhibition, Step 3 - Consideration of submissions and Step 4 - Adoption). Key steps in the amendment process are summarised in Figure 1 below.




COUNCIL DECISION:

Amendment C94 Amendment C96 Amendment C97

Combined amendments

and permits

COUNCIL DECISION:

Exhibition of Amendment.

Four (4) Week exhibition.

Submissions Received?

Amendments C94 and C96 were

exhibited between 28 August and 29

September 2014.

YES

PLANNING SCHEME AMENDMENT FLOWCHART (AMENDMENTS C94, C96 and C97)

Council requested authorisation on 4 August 2014.

The Minister for Planning authorised Council to prepare the

amendments on 7 August 2014.

Yes, a total of 187 submissions were received to the

three combined planning scheme amendment and

planning permit applications.

1

2

COUNCIL DECISION:

Request Minister for Planning

to appoint a Panel.

COUNCIL DECISION:

Adopt, abandon or reject

Panel recommendations.

Amendment sent to

Minister for Planning for

approval.

CURRENT STEP

Consider submissions and request

Minister for Planning to appoint a Panel

Panel Hearing

Tentatively scheduled to commence early

February 2015 (as contained within exhibited

Explanatory Report).

Figure 1: Planning Scheme Amendment Process

3

4




2. ISSUES The majority of submissions received relate to more than one combined planning scheme amendment and planning permit application. A breakdown of the submissions is as follows.

175 submissions relate to the proposed milk processing facility (note: 25 submissions expressed support / no objection).

133 submissions relate to the proposed freezing and cold store facility (note: 24 submissions expressed support / no objection).

60 submissions relate to the proposed rezoning of land in Eccles Street and Scott Street (and proposed 6-lot subdivision of Lot 2 Eccles Street, Warrnambool) (note: 4 submissions expressed support / no objection).

Council officers have reviewed all submissions. Many of the submissions raised more than one issue. The key issues are summarised below. A summary of each submission and Council’s recommended response is contained in Appendix B. Inappropriate location for a milk processing facility and freezing and cold store facility Many submissions expressed concern regarding the location of the proposed milk processing facility and proposed freezing and cold store facility. The West Warrnambool Industrial Precinct is one of Warrnambool’s key employment precincts. The precinct is zoned Industrial 1 Zone and Industrial 3 Zone. A purpose of the Industrial 1 Zone is “To provide for manufacturing industry, the storage and distribution of goods and associated uses in a manner which does not affect the safety and amenity of local communities.” The Industrial 3 Zone applies to land with an interface to existing dwellings in Granter Street and Landmann Street, and the Merrivale Primary School (corner of Landmann Street and Merrivale Drive). The Warrnambool Industrial Land Review 2010 recognises that further expansion of the West Warrnambool Industrial Precinct is constrained due to topography and sensitive interfaces. This has been further confirmed within the Review of Land Uses within Industrial Buffers 2014 draft report. The development of underdeveloped parcels within the precinct is therefore an excellent opportunity to facilitate the expansion of existing industry which does not affect the safety and amenity of the local community (potential adverse amenity issues include traffic, noise and air emissions etc.). Traffic impacts Many submissions expressed concern regarding traffic impacts due to increased volumes in heavy vehicle movements in and around the precinct. Concerns include the adverse impact on residential streets, the adverse impact on Merrivale Primary School (particularly during school drop off and pick up times) and deterioration of the condition of the road network. In response to concerns about the use of residential streets by heavy vehicles, it is recommended that a further condition be included within the draft planning permits (milk processing facility and freezing and cold store facility) requiring the preparation of a Traffic Management Plan which limits haulage routes for larger vehicles to a designated route (Raglan Parade, Walsh Road, Giffen Street, Albert Street, McMeekin Road (between Giffen Street and Scott Street), and Scott Street). This will ensure the amenity of residential streets and streets near Merrivale Primary School is maintained.




The proposed milk processing facility and freezing and cold storage facility are expected to generate up to 39 trucks per day (less if B-Doubles form part of the fleet). This is considered to be within the capacity of the surrounding road network. Haulage routes are expected to use B-Double designated roadways (including Albert Street, Walsh Road and Giffen Street). The small increase in truck movements is not expected to have an impact on the condition of the road network. In regards to the proposed rezoning of land at Lot 2 Eccles Street, Warrnambool, the proposed Special Use Zone schedule includes a requirement that traffic impacts (i.e. impact on Eccles Street) must be addressed in a planning permit for subdivision. Planning Permit Application No. PP2014-0128 (proposed 6-lot subdivision) was accompanied by a Traffic Management Report prepared by Brian Consulting Pty Ltd (dated 13 August 2014). The report estimates that the proposed development will generate up to 261 vehicles per day. The report notes that 90 percent of the traffic will access the proposed subdivision via Eccles Street. The remaining 10 percent will access the proposed subdivision (proposed Lot 1) via Scott Street. The report recommends that Eccles Street should be upgraded to a fully sealed pavement (currently gravel road). This recommendation has been included within the draft planning permit exhibited with the amendment. Noise The planning permit application for the proposed milk processing facility was accompanied by an acoustic assessment that verified compliance with State Environment Protection Policy N-1 (Control of Noise from Commerce, Industry and Trade) and other Environment Protection Authority (EPA) requirements. The EPA has confirmed that the expected noise increase associated with the proposed milk processing facility is not significant (an increase of 3dB above existing noise levels) (refer to Submission No. 180 in Appendix A). In regards to the proposed freezing / cold storage facility, the EPA has recommended that Council consider requiring a noise assessment to ensure the design will comply with recommended noise levels as set out in the EPA publication ‘EPA publication ‘Noise from Industry in Regional Victoria’ ’ (NIRV; EPA Publication 1411,2011) (refer to Submission No. 181 in Appendix A). It is recommended that Council support EPA’s recommendation and request the proponent to undertake a noise assessment prior to the independent Panel hearing. In regards to the proposed rezoning of the land at Lot 2 Eccles Street, Warrnambool, Planning Permit Application No. PP2014-0128 does not contain any information about the future use and/or development of the proposed lots. A purpose of the proposed schedule to the Special Use Zone (SUZ3) is to manage and minimise amenity-based conflicts (e.g. noise emissions) between industrial activities and sensitive land uses. Under the proposed schedule, future planning permit applications must ensure noise emissions are addressed and appropriately managed. Air emissions (dust) Many submissions raised (milk) dust emissions as a key concern. The planning permit application for the proposed milk processing facility states that potential air emissions will be managed via the installation of a baghouse to capture all dust particles. The EPA has confirmed that the proposed air pollution control proposed for the dryer is considered to be best practice as required by the State Environment Protection Policy (Air Quality Management) (refer to Submission No. 180 in Appendix A).




Air emissions (odour) A number of submissions also raised odour as a concern. Odours in and around milk processing facilities often come from the biological decomposition of organic matters (derived from milk), generally found in wastewater. The application states that wastewater will be managed through a trade waste agreement with Wannon Water. Odour emissions will be minimised as no on-site wastewater treatment is proposed. The EPA has recommended the inclusion of a condition within the draft planning permits requiring that that “offensive odours must not be discharged beyond the boundaries of the premises” (refer to Submission No. 180 in Appendix A). It is recommended that Council support the inclusion of this condition within any planning permit issued. Visual impact Many submissions also expressed concern regarding the visual impact of the proposed milk processing facility and freezing and cold storage facility. It is acknowledged that both proposals will be visible in some key viewing corridors in Warrnambool. The planning permit applications state that the proposed milk processing facility and freezing and cold storage facility will be constructed of materials to minimise the impact of the buildings within the streetscape and broader view lines. Landscaping will be provided to improve the street-level appearance of the development. Photo montages were provided together with the permit applications. The photo montages illustrate that the proposed buildings will be visible from certain vantage points. The impact of the building visibility depends upon the vantage point and is challenging from some vantage points having regard to the relevant context. This is likely to be a key issue before the independent planning Panel. In regards to the proposed rezoning of land at Lot 2 Eccles Street, Warrnambool, it is acknowledged that the site is located in a prominent location. In recognition of this, a purpose of the proposed schedule to the Special Use Zone (SUZ3) is to provide for a high quality standard of building design and landscaping to reflect the prominent location and visual profile of the land. The draft plan of subdivision includes a landscaping buffer along the southern boundary of the site to prevent overlooking and to provide a soft transition between existing residential development and future industrial development. Future buildings and works will be assessed in accordance within the requirements of the proposed schedule to Special Use Zone (SUZ3). Light pollution A number of submissions raised light pollution as a concern. The draft planning permits for the proposed milk processing facility and proposed freezing and cold store facility include a condition that lighting should be designed to prevent any adverse effect on adjoining land (i.e. avoid light spilling from the site). In regards to the proposed rezoning of land at Lot 2 Eccles Street, Warrnambool, a purpose of the proposed schedule to the Special Use Zone (SUZ3) is to manage and minimise amenity-based conflicts (e.g. light pollution) between industrial activities and sensitive land uses. Under the proposed SUZ3 schedule, future planning permit applications must ensure light pollution is addressed and appropriately managed.




Car parking requirements Under the Warrnambool Planning Scheme, a total of 105 car parking spaces are required for the proposed milk processing facility and proposed freezing and cold store facility. The planning permit applications include a waiver of the car parking requirements (provision of 22 car parking spaces for both proposals). The milk processing facility will have a maximum of 12 staff on site at any one time. The freezing and cold store facility will have a maximum of 10 staff on site at any one time. A waiver of the parking requirements is considered appropriate taking into account staff numbers however, this matter will be addressed further at the Panel hearing. Impact on Merri River wetlands Some submissions expressed concern about perceived impact on the Merri River wetlands. The proposed milk processing facility is located approximately 800 metres from the Merri River (and over 2 kilometres from the Merri River Wetlands). The proposed development is not expected to impact on the Merri River or associated wetlands. Wastewater management The milk processing plant planning permit application states that wastewater will be managed through a trade waste agreement with Wannon Water. Wannon Water has confirmed that trade waste agreement is to be negotiated with the proponent (refer to Submission No. 55 in Appendix A). Milk powder fire / explosion risk Some submissions expressed concern regarding potential risk of milk powder fire and explosion. Milk powder fire and explosion in the processing and packaging areas has the potential to be a significant on site fire hazard. Powdered milk is flammable and in suspension as a dust cloud can be explosive. The risk of milk powder fire and/or explosion can, however, be managed through appropriate control measures. These measures should be included within the Operational Environmental Management Plan (condition 8 within draft Planning Permit No. PP2014-0106). It is recommended that Council request the Applicant to undertake a preliminary hazard analysis to identify the risk of milk powder fire and explosion and identify appropriate control measures. Separation distances Clause 52.10 of the Warrnambool Planning Scheme (Uses with adverse amenity potential) includes a threshold distance of 300 metres for ‘manufacture of milk products’ and 150 metres for ‘freezing and cool storage’. The EPA has confirmed that threshold distances under Clause 52.10 are a referral trigger to the EPA (pursuant to Clause 66.02-7) and not a recommended separation distance. Both planning permit applications were referred to the EPA for comment (refer to Submission No. 180 and No. 181 in Appendix A). EPA Publication 1508 Recommended separation distances for industrial residual air emissions (March 2013) includes a separation distance of 100 metres for the production of milk or dairy products greater than 200 tonnes per year. The guidelines do not specify a separation distance for freezing and cold storage. The EPA has confirmed that the proposed milk processing facility meets the recommended separation distance (refer to Submission No. 180 in Appendix A). Sale of Crown land A number of submissions raised the process of the sale of the former Council depot as a concern. The sale of the former Council depot site was administered in accordance with the requirements of the Local Government Act 1989. The sale of Crown Land to the Midfield Group is not a valid planning ground for objection.




Impact on property values A number of submissions also raised impact on property values as a concern. It is noted that devaluation or property values are not valid planning grounds for objection. 3. COMMUNITY IMPACT/CONSULTATION Pursuant to Section 19 of the Planning and Environment Act 1987 (the Act), the combined planning scheme amendment and planning permit applications were publicly exhibited for a four week period. Notice was published in the Warrnambool Standard newspaper on 27 August 2014. Direct notification was undertaken to property owners (letters were sent to 663 owners and occupiers). Notice of the amendment was given to government agencies, including the Department of Environment and Primary Industries, the Country Fire Authority, Aboriginal Affairs Victoria, Glenelg Hopkins Catchment Management Authority, Wannon Water and other servicing authorities. Pursuant to Section 19(1)(c) of the Act, notice was given to prescribed Ministers. The amendment documentation was also available on Council’s website. Pre-set Panel hearing dates have been set by Planning Panels Victoria. A Directions Hearing is scheduled for the week beginning Monday 24 November 2014, with the Panel hearing due to commence in early February 2015. It is proposed that a single Panel hearing will be held to consider all three combined planning scheme amendment and planning permit applications. All submitters have been advised of the pre-set Directions Hearing and Panel hearing dates. 4. FINANCIAL IMPACT Costs associated with the preparation, exhibition of the amendments and Panel hearing has been included within the 2014/2015 City Strategy and Development Budget and fees paid by the applicant. RECOMMENDATIONS That Council: 1. Notes the submissions contained in Appendix A.

2. That pursuant to Section 23(1)(b) of the Planning and Environment Act 1987, request the

Minister for Planning to appoint an independent Panel under Section 153 of the Act to consider all submissions received to Amendment C94 and Planning Permit Application No. PP2014-0106 (proposed milk processing facility).


Minister for Planning to appoint an independent Panel under Section 153 of the Act to consider all submissions received to Amendment C96 and Planning Permit Application No. PP2014-0107 (proposed freezing and cold store facility).


Minister for Planning to appoint an independent Panel under Section 153 of the Act to consider all submissions received to Amendment C97 and Planning Permit Application No. PP2014-0128 (proposed 6-lot subdivision, Eccles Street).

5. Refer each of the submissions contained in Appendix A, and outlined in Appendix B (including Council’s response to submissions) to the independent Panel for its consideration.


5.2 GROWTH OPERATIONS REPORT PURPOSE This report provides information on activities currently undertaken by the Directorate of City Growth (DCG).

1. Economic Development Branch a) Statistics Economic Development has been reviewing the economic data needs of our business community. The result is an online economic profile that can be publicly accessed by businesses, investors and/or the community from Council’s website (under the Business tab titled ‘Economic Profile’) – See Appendix 1. The online economic profile provides headline statistics on Warrnambool's population, employment, output, tourism and gross regional product. Other areas include the role of tourism, workforce characteristics and long term trends across jobs, unemployment, building approvals, and business counts (by staff and turnover). Hard copies of the economic profile and other economic fact sheets will continue to be provided to those businesses that either do not have online access or to be included as part of Economic Development Branch wider collateral offering for investment promotion. Key findings and analysis of Warrnambool’s economic performance will be submitted to Council in future City Growth Operations Reports. A snapshot of the online economic profile cover page is shown at Appendix A. b) Skilled Workforce Following cessation of the Department of Immigration & Border Protection’s Regional Outreach Officer (ROO) function, Warrnambool City Council is now limited in its ability to deliver meaningful support to skilled migration sponsor employers and visa applicants. The ROO function provided a point of contact capable of immediate resolution of migration issues and difficulties for our region. Council still provides the Regional Certifying Body (RCB) function which (under Commonwealth gazettal), provides direct advice to DIBP on the basic eligibility criteria for employers’ sponsorship nominations under the Regional Sponsored Migration Scheme (RSMS) Subclass 187 permanent residency visa. Year-to-date 34 employer nominations have been assessed with 33 of these recommended. Numbers of WCC RCB assessments are slightly down on previous years and may reflect a steep increase in visa fees imposed in July and September of 2013, and possibly reluctance on the part of employers to embark on the skilled migration process with the decline of Council’s ability to provide the previous level of direct support. c) Business Visitation Program ED Branch has commenced a program of direct visitation and engagement with Warrnambool’s industrial estate employers. To-date 126 individual businesses have been visited to ascertain their current EFT employment numbers, any change in business activity over the past two years, existing customer bases, inter-relationships and dependencies, current and emerging industry challenges, and to solicit any requests for direct Council assistance. Data gleaned confirms the accuracy (on a broader scale) of the recent Warrnambool business survey, with 29.3% expressing a negative business sentiment, 43.1% saying that business has been steady and 27.6% expressing a positive trading period. The majority of traders reporting a downturn in business are linked to the building industry. It is intended that this program of business visits be completed by end November.


5.2 Growth Operations Report (Cont.)

d) Education Partnerships The 2015 Deakin Medical School intake group was welcomed to our city on Thursday 16th October. Warrnambool City Council has provided a tour-bus and tour-guide to ensure the coming year’s student intake is familiar with everything our city has to offer prior to commencement of their placement years. The welcome event has proven very popular and features a tour of Warrnambool and surrounds and an afternoon tea at Flagstaff Hill Tea Rooms. The 2015 intake is again fully subscribed with 22 students. Nineteen of that 22 took part in the tour as well as receiving Council’s welcome kit. e) State Government Business Workshops 2014 ED Branch helped facilitate 9 State Government Business Workshops through the 2014 period. With an average attendance of over 10 people per workshop session we were extremely happy with the results for the year. With continued strong feedback from participants and solid attendance numbers, planning has commenced into next year’s workshop program. 2014 Workshop Summaries –

Date Topic Attendance

1. 19/2/2014 Starting Your Business 9

2. 12/03/2014 Marketing Basics 12

3. 26/03/2014 Go Online 16

4. 21/05/2014 Business Planning Basics 8

5. 11/06/2014 Starting Your Business 7

6. 26/06/2014 Marketing Basics 16

7. 16/07/2014 Go Online 10

8. 17/09/2014 Building Your Online Strategy 9

9. 8/09/2014 Marketing for Growth 10

2014 Workshop Totals - 97

f) Club Wednesday The Club Wednesday networking functions run in conjunction with Ace Radio 3YB/Coast FM from February through to September have concluded for the 2014 year (with the possibility of a one off function in November). Attendance for Club Wednesday has been solid throughout the year but there is also the need to continually refresh opportunity to use Club Wednesday as a tool for new business owners, new residents and all those involved in the community to network within the business sector of Warrnambool. g) Customer Service Awards The Customer Service Awards for 2014 concluded in the month of September with Wendy McKane from Coffee Treat the final winner of the year. Following on from Wendy’s win all winners from throughout the year were judged by a panel including representatives from all sponsors of the Awards being, SW TAFE, Ace Radio, The Standard and Warrnambool City Council. There were a total of 6 winners judged who are now all in the running of the Customer Service of the Year Award during October 31st Business Awards Gala at the Lighthouse Theatre.



The Customer Service Awards will return in February of 2015 and the ED Branch looks forward to the continued support of not only the sponsors but the community in regards to the Awards.

h) Business Survey 2014 The results of Warrnambool City Council’s Business Confidence Survey 2014 will be communicated to businesses in late October/early November. The Survey has been undertaken with the support of Deakin University, South West Credit Union, 3YB/Coast FM and The Standard. The Annual Business Survey is now in its fourth consecutive year and continues to receive support from the Warrnambool Business Community with 344 responses in 2014. The primary objective of the Survey is to provide a measure of local business expectations and confidence. Overall, Business Survey 2014 indicates that the recent trend in reducing confidence in Warrnambool’s business environment has stabilised. Although not as confident as they were four years ago in 2011, respondents to the Survey indicated business confidence at similar levels to last year. Other insights from the Survey include hiring expectations, investment prospects, purchasing and sales patterns, and the use of Internet to generate sales. From early November the full report of the Business Survey 2014 findings can be accessed at Warrnambool City Council’s website www.warrnambool.vic.gov.au under the Business tab.

i) Business Mentoring 2014

Business Mentoring services provided by SBMS (Small Business Mentoring Services) had a successful session in the month of August as part of the Business Festival.

There is one final day of mentoring planned in the month of November with 4 vacancies available on the day. These sessions will be advertised to the public by the ED Branch both through direct emails and also Standard Noticeboard ads.

September Customer Service Awards winner Wendy McKane from Coffee Treat

http://www.warrnambool.vic.gov.au/



j) 2014 Powercor Business Excellence Awards Nominations for the 2014 Powercor Business Excellence Awards have closed, with strong interest in a number of key categories. The ED Branch is hugely indebted to the work and service of our chief judge, Bruce Hall, a respected and experienced small business mentor who has undertaken a heavy judging schedule on our behalf. The awards season will culminate with the Presentation Gala on Friday 31 October at the Lighthouse Theatre in Warrnambool. The Business Awards are a major event for the business community in Warrnambool, proudly presented in partnership between Warrnambool City Council and 3YB/COAST FM.

k) 2014 Business Festival Warrnambool's Small Business Festival 2014 took place throughout the month of August, a regional partner of the Victorian Government's Small Business Festival Victoria. Sponsored by the Department of State Development, Business and Innovation, and coordinated by Warrnambool City Council, the 20 events held as part of the Festival were well attended across the region with positive feedback received from attendees. The Festival aims to provide free or low cost business events for the small business sector, (which comprise approx. 95% of Warrnambool businesses,) and to celebrate the importance of small business in the region. This years' Festival program included events on exporting to China, marketing, home-based businesses and networking. The 2014 Warrnambool Small Business Festival was delivered by: Warrnambool City Council, Moyne Shire, Corangamite Shire alongside festival sponsors The Standard Warrnambool, 3YB/COAST FM The Festival included a number of partners - Small Business Mentoring Service, Deakin University, BPW Southwest, Commonwealth Bank Warrnambool, VECCI, Industry Capability Network, (ICN) Davies Collison Cave, Innovabiz, Leadership Great South Coast, Young Professionals Warrnambool, Glenelg Shire, Sarina Russo Apprenticeships. l) Warrnambool Regional Airport Upgrade With multiple potential investors seeking to secure specific hangar lot locations within the Warrnambool Regional Airport Redevelopment Project, the Economic Development Branch has commenced drafting an Expressions of Interest (Eoi) document to ensure effective lot allocation process. The Warrnambool Regional Airport Advisory Committee (WRAAC) has been invited to comment on the draft Eoi, which asks investors to provide detail of their proposed facility, type of business operation and aircraft, time-frame for implementation, estimated local labour and building material content and economic multipliers including employment numbers. Building development guidelines will be sent to all inquirers to ensure compliance, uniformity and consistency of proposed airport infrastructure. It is envisaged the redevelopment project opportunity will be advertised in early November and close on Friday 30th January 2015. A report summarising investor proposals will be presented to Council shortly after the closing date. m) Food and Agriculture into Asia Project - Changchun Warrnambool City Council had been awarded State Government funding of $225,000 to implement a demonstration project in the region to strengthen economic opportunities between Victorian and Chinese cities, with a focus on food sector opportunities. The Food and Agriculture into Asia Project (FAAP) has been specifically referenced in the State Government’s Food to Asia Action Plan and has arisen largely as a result of the success of the Warrnambool business delegation to Changchun in June 2013.



Key objectives of the FAAP include:

To better understand the food and agriculture trade opportunities available in Changchun; To better understand the capability of the City of Warrnambool and the wider region to supply

the Chinese market; To improve the awareness and export readiness of regional businesses in relation to the

opportunities; To develop business relationships and an understanding of business practices to enable two-

way trade in food and agriculture and the leveraging of related opportunities in education and tourism;

To leave a legacy in the form of a body of knowledge, expertise and relationships that can be utilised and further developed over time; and

To satisfy Changchun’s expectation that similar objectives will be achieved for itself.

The FAAP has three main areas of activity: i. A capability assessment of the supply and demand equation for the two cities; ii. Co-ordination of trade delegations, fostering of relationships at leadership and at the individual

business level, the facilitation of trade and investment; and iii. Business Support/mentoring in developing the export readiness of Warrnambool and regional

businesses. Planning for the Project is well advanced. The Project commences in October 2014 to September 2016. 2. CITY RENEWAL

City Renewal is facilitating a number of projects throughout the City Centre. Two of the main projects, Liebig Streetscape Plan and the Hidden Histories (Laneways) project, are well underway. Council has been successful in securing State Government funding for these two projects. a) Hidden Histories Council has secured $150,000 State Government funding for this initiative. The project aims to permanently redevelop 1 laneway, activate a number of city centre laneways through a public art and events program, as well as undertake research into the history and significant stories of Warrnambool City Centre, Liebig Street and its laneways.

The first part of the project focused on temporary activation of the city centre laneways. It took form of the Hidden Histories Laneway Festival delivered by F Project, local independent artists cooperative. The Festival consisted of ten events, including 19 different performances/installations, curated by the F Project between January 11 and May 18 2014. Additional events were also run by S W TAFE. Alongside of the Hidden Histories Festival, a research program is being undertaken into the history of the City Centre. The research is being carried out by Warrnambool and District Historical Society and RMIT University’s Prof. Paul Carter. Some of the research findings were presented as part of the Hidden Histories exhibition in Warrnambool Art Gallery. In June 2014, Council resolved to permanently upgrade Patloch laneway located between Piccolo Restaurant and Tir Na Nog buildings. Prof. Paul Carter, RMIT University, has created an artistic vision for the laneway. This vision illustrates the opportunities that Council might have to enrich Warrnambool’s public art as part of the City Renewal process.



On 8 September 2014, Council hosted a Hidden Histories Celebration in the Art Gallery. The event brought together representatives of the art community and provided an opportunity to thank F Project and Warrnambool Historical Society for their work on the Hidden Histories project. Prof. Paul Carter, was a guest speaker at the event and presented his artistic vision for Patloch lane. The next stage of the project involves detail design and infrastructure upgrade of the laneway, and completion of research by Prof. Paul Carter. b) Liebig Streetscape Plan Council has undertaken an extensive process during the past year to engage with the community to redevelop Liebig Street. In total, approximately 1,390 people have actively participated in the Liebig Streetscape Plan project from May to September 2014, while a very conservative estimate of 3,000 people can be put forward as being involved in the process through various means of communication. Additionally, Council officers met with the representatives of Victoria Police, CFA, VicRoads and Ambulance Victoria as well as Regional Accessibility Committee and Rural Access to gain the authorities feedback on the proposed design. On 6 October 2014 Council adopted the draft Liebig Streetscape Plan subject to design changes to the area in front of Materia’s laneway. Council’s design team will now complete the design through preparation of a detailed design plan. Council will also undertake additional work on car parking to support the new design for Liebig Street. Other additional work includes traffic assessment and new location of the existing taxi rank. On 10 October, Council, in partnership with the Standard and Ace Radio received a Planning Institute of Australia (Victorian branch) award for the Promotion of Planning for Liebig Streetscape Plan.

c) Lava Street Pedestrian Crossing and Lights On 20 October Council commenced infrastructure works to construct a pedestrian crossing in Lava Street midway between Kepler and Liebig Street. This mid-block crossing includes pedestrian-operated traffic lights and painted crossing lines on the road surface. The crossing is on the list of the recommendations from the City Centre Structure Plan, adopted by Council in July 2012. The crossing will provide a safe link between the busy north and south retail sections of Lava Street and will be similar to the existing crossings in Liebig and Koroit streets. Work on the new crossing will be completed by end November subject to weather conditions and the crossing will then be commissioned by early December. Lava Street will remain open during the construction timeframe. The key focus of this project is provision of safety for the community and public.



3. GRANTS Department of Infrastructure and Regional Development Successful Grant Applications – July to November quarter FUND PROJECT TITLE GRANT PROJECT OUTCOME

Regional Development Victoria

Food and Fibre Strategic Plan (Great South Coast)

$90,000 To develop a food strategy and action plan that supports the growth of the agribusiness sector

Arts Victoria Regional Partnerships agreement

$215,000 Regional art galleries and performing arts centres - WAG $100,000, Lighthouse Theatre $115,00

Victorian Landcare Grants

MAD for the Merri $16,885 Grassmere Bridge Riparian Restoration


Regional Victoria Living Expo

$10,000 Promoting regional Victoria to metropolitan market

Dept Education & Early Childhood Development

Strategic Partnerships Program 2015-17

$70,000 Linking our Heritage to a sustainable today

Regional Growth Fund

Flagstaff Hill Maritime Museum Village Renewal Project

$1,950,000 Undertake major renewal works, upgrade of sound and light show, VIC incorporation


Jubilee Park Reserve Woodford

$274,000 Connecting the community – footbridge and rec reserve works

Vic Roads TAC Safer Roads and Roadsides

$13,330 Pedestrian refuges at Henna/Koroit St roundabouts

Dept of Justice

Graffiti Prevention Grant

$25,000 Urban artworks installed in public spaces to defer graffiti

Youth Affairs Council

Equip Grants Program

$4,555 Purchase of equipment and educational resources to help young people get connected

TOTAL $2,668,770

4. TOURISM SERVICES BRANCH Flagstaff Hill Maritime Village a) Museum Collection FHMV are making a loan to the Melbourne Museum of Contempory Art of 6 paintings from the collection. The paintings relate to colonial depictions of people with animals and will be used for an exhibition to open in December 2014. The loan request came through Flagstaff Hill online collection with the curator finding these paintings on the web site. A number of Warrnambool RSL files, minute books and materials from WW2 are being donated to Warrnambool RSL. These files include 1917 minute books from the establishment of what is now known as the Warrnambool RSL.



b) Oddball the Movie M – TS has hosted further visits by the National Geographic film crew who are completing a 5 x 1 hour episode documentary series on the Making of Oddball. These have included extensive interviews across the community that have a link to the project, along with traders that supported the movies development. A photographic shoot also occurred with local Robin Starrock for some promotional stills that will be used through the movies promotion.

Further filming by the Oddball movie crew is planned for the middle of November. This will further link the current staff and volunteers of the project to the characters in the movie. It is also the opportunity to further link Warrnambool as the basis for the story. c) Dept Education –Strategic Partners Program FHMV received confirmation for 3 years funding to support the Education program delivered by FHMV. This funding directly supports the development and delivery of curriculum aligned education programs at FHMV. Funding is for $70,000 over three years ($23,333 p.a). d) Cruise Ships With a change to scheduling there are now four ships confirmed, arriving in Portland during 2015. FHMV are supplying bus hosts for 7 tours per arrival, plus 2 buses coming to Warrnambool for Middle Island tour and FHMV visit.

Pacific Pearl - Wednesday 25 February 2015 Pacific Jewel - Thursday 26 February 2015 Pacific Jewel - Saturday 07 March 2015 Pacific Pearl - Tuesday 10 March 2015



e) Whaleboats Whaleboat rowing has started again on Hopkins River. Teams are inducted before each season to update them on any safety or rule changes. FHMV also loan two boats to Portland for the Upwelling Festival in November each year. FHMV Boat Builder complete re-planking of Fletcher Jones boat through this year. The boat is now back on loan with the Port Fairy Lifeboat Group. This boat is on longer term loan with the group and is brought back to Warrnambool for the annual Australian Championships in February. f) Middle Island - Maremma Dog Care Further improvements to the paddock the dogs stay in at FHMV were made over the past months. This allows for the dogs to be separated from public as well as improved interpretation signage at the paddocks fence line. Dogs have started to be placed back on the island from 21st October. The water levels in the bay are still quite high however the lower tides make it appear that the levels are low. The deep channel in front of the island still requires careful review daily due to weather and tide.

g) FHMV Renewal Project Funding was received by RDV – Regional Growth Fund, Tourism and Cultural Investment. Funding agreements have been enacted and formal project plans are being developed currently. h) Warrnambool Life Boat – On the Slip The historic life boat is out of the water and on a new slip that boat builder Jeff McMurrick has made so that he can start the project of repairing her. This is a good example to display the project repairs to the public. i) Prams to Prep FHMV received a grant to operate Prams to Prep allowing for free entry to families with children under 8 for three days starting 21st October 2014. Approx 750 attended the three days with activities around village, a stage show performed by FHMV staff and Volunteers, along with animal feeding around the FHMV Farm animals. It is also seen as a way to introduce young families to FHMV as an outdoor activity space.



j) Deakin Exhibition – Beyond the Shores Again FHMV partnered with a unit at Deakin University Warrnambool to deliver this exhibition. Students work in group to develop the exhibition that tells the story of an immigrant to the South West. The students are supported by FHMV staff, volunteers as well as the Warrnambool Historical Society. An excellent opening of the exhibition was attended by 100 people. The exhibition runs until the first week of December. k) Wooden Boat Expo The new Styles Skiff Wooden Boat Club that is based at FHMV have developed this new small boat expo. FHMV will support the day by displaying a whaleboat and having FHMV wooden boat builder there on the day. A Come Try Whaleboating Day will be held the following weekend to encourage the community to get active and have a go at a uniquely Warrnambool activity. l) Surfside Holiday Parks Summer booking confirmations were sent out through this period. They include final payment requests for bookings held over the 4 weeks of summer. This is a very large administrative process and also generates many hundreds of emails and calls seeking adjustments to site allocations and dates. New Holiday Park Manager – Paul McNamara was engaged and has started meeting relevant stakeholders and partners in the operations of the parks. Surfside Holiday Parks Waste Management Contract was advertised recently and the successful tender will be selected shortly. The waste service includes operation of the successful recycling system in the parks. m) Renewal Works Ongoing works have been undertaken around the park through Spring period. These have been communicated to guests through the parks Facebook page and provides a sense of renewal across the park facilities. Good progress is being made in developing upgrades to service blocks, sites, laundries and general cleaning systems. Hot water systems have been replaced in Block 7 Surfside to address the many complaints received through the customer surveys we complete each year.



5. BUILDING SERVICES BRANCH Building Activity

a. The following tables show the Construction Statistics in the City of Warrnambool (including Private Building Surveyors) for the June to August 2014 Building Quarter and the same quarter of 2013.

b. Section 29A Demolition Requests

5 Demolition Requests were received within the reporting period which included demolition of existing buildings/dwellings and sheds.

Construction Type

Jun 14 Jul 14 Aug 14 Total for Qtr

No. $ N

o. $ N

o. $ N

o. $

Residential 29 4,405,892.00 31 4,629,474.86 31 5,284,958.00 91 14,320,324.86

Commercial 6 2,234,702.00 9 849,403.00 7 863,741.00 22 3,947,846.00

Totals: 35 6,640,594.00 40 5,478,877.86 38 6,148,699.00 113 18,268,170.86

Construction Type

Jun 13 Jul 13 Aug 13 Total for Qtr

No. $ N

o. $ N

o. $ N

o. $

Residential 30 3,637,616.00 29 2,726,199.00 26 3,889,847.50 85 10,253,662.50

Commercial 7 986,320.00 12 933,129.00 3 39,000.00 22 1,958,449.00

Totals: 37 4,623,936.00 41 3,659,328.00 29 3,928,847.50 107 12,212,111.50



6. CITY STRATEGY & DEVELOPMENT BRANCH

a Permits/Trends

The following graph shows the permit activity for the past 3 months for Warrnambool City Council. The graph also shows comparatively how WCC compares to all regional councils within Victoria.

b. Quarterly Application Trends

Apps Received

Apps Received - Same Period Last Year

Apps Determined

Apps Determined - Same Period Last Year

Apps in Progress

Development Plans Determined

67 58 67 90 78 -

c. Consultation Meetings

App No

Site Address Proposal Date Location

PP2014-057 13 Ponting Drive, Warrnambool

Change of Use for Animal Husbandry

24/6/2014 Civic Centre

PP2013-0266 340 Wollaston Road, Warrnambool

Subdivision of land into three (3) lots

8/7/2014 Civic Centre

PP2014-0108 29 Timor Street, Warrnambool

Construction of two (2) two-storey townhouses & demolition of existing residence and garage

26/8/2014 On Site

23

17

27

24

30

13

26

31

21

26

31

23

0

5

10

15

20

25

30

35

Jun-14 Jul-14 Aug-14

No

. of A

pp

licat

ion

s

Month

Apps Rec'd Permits Issued Regional Ave Apps Rec'd Regional Ave Permits Issued



d. Victorian Civil and Administrative Tribunal (“VCAT”)

App No

Site Address Proposal Type of Appeal Outcome

PP2014-0021 179 Drummond St DENNINGTON VIC 3280

Construction and display of two major promotional signs

Against Refusal to Grant a Permit (S77)

Awaiting Hearing Date

PP2013-0043 45-47 Barkly St WARRNAMBOOL VIC 3280

Construction of two (2) additional two (2) storey dwellings and to approve the future sub-division

Decision to Grant a Permit (S82)

No Permit to be Issued

PP2011-0281 Gay St WARRNAMBOOL VIC 3280

Construction of six (6) single storey dwelling and subdivision of land

Against Refusal to Grant a Permit (S77)

No Permit to be Issued

e. Subdivision Services The following graph shows the subdivision activity for the past 3 months for the Warrnambool City Council.

f. Heritage Advisory Service

General Discussions with Council’s Heritage Advisor were undertaken during the reporting period.

g. Planning Enforcement Register

There were no Enforcement cases registered during the reporting period

0123456789

10

Jun-14 Jul-14 Aug-14

No

.

Quarter

Quarter Statistics

Applications Received Certifications Issued(approved in principle)

Statement of Compliance Issued(application completed)



h. City Strategy Planning Projects, Structure Plans and Strategies

CITY STRATEGY PLANNING PROJECTS, STRUCTURE PLANS AND STRATEGIES

Project Title Description Status Next Milestone

Milestone Completion

North Dennington Growth Area Structure Plan

The North Dennington Growth Area Structure Plan recommends the rezoning of approximately 110 hectares of land for conventional density residential development. Encumbered land within the Merri River 1:100 year flood level is proposed to be acquired for floodplain purposes and used for passive recreation (i.e. walking paths / bicycle paths).

Panel hearing held in April 2014. Panel report was released in June 2014.

Adoption of Amendment

December 2014.

Long Term Growth Area Structure Plan (East of Aberline Road)

Structure planning for the long term growth area (east of Aberline Road) will set out the land use planning and development framework that will be used by Council, the community, landowners and developers to guide the future growth of the growth area.

Draft project plan underway.

Completion of draft project plan.

December 2014.

Industrial Buffer Review Project

The Industrial Buffer Review Project will include a comprehensive review of land uses within close proximity to industrial land uses that require a separation distance to sensitive uses. The project will be undertaken in a number of stages.

Stage 1 (West Warrnambool Industrial Precinct) exhibited as part of Amendment C97.

Formal consideration of submissions and refer to Planning Panel.

November 2014.

Warrnambool Open Space Strategy

The Warrnambool Open Space Strategy will guide the city’s open space requirements for the next 20 years. The strategy includes an analysis of existing open space and projected future demand / needs.

The Warrnambool Open Space Strategy was adopted on 1 September 2014. Implementation has commenced.

Warrnambool Planning Scheme Rewrite Project

The Warrnambool Planning Scheme Rewrite Project will facilitate a comprehensive review and rewrite of the local provisions within the Warrnambool Planning Scheme.

Interim report complete Corrections amendment (Amendment C91) has been adopted and forwarded to the Minister for Planning for Approval.

Finalisation of Rewrite project (Council adoption)

March 2015.



i. Heritage Strategy Implementation

HERITAGE STRATEGY IMPLEMENTATION

Project Title Description Stage Next Milestone


Warrnambool Heritage Gap Study (Stage 3B - Individual Sites)

Amendment C73 proposes to apply the Heritage Overly to (up to) 76 individual places identified within the Warrnambool Heritage Gap Study (Stage 3B). This project has been supported financially by the Victorian State Government Rural Planning Flying Squad initiative.

Amendment sent to Minister for Planning for authorisation

Public exhibition of Planning Scheme Amendment

November 2014.

Shared Stories of Places Project

The Shared Stories of Places project involves the creation of an interpretive heritage trail along Warrnambool’s coastal promenade.

Signage design complete.

Council briefing and installation of signage.

November 2014.

Mid-Term Review of the Warrnambool Heritage Strategy

The mid-term review of the Warrnambool Heritage Strategy will assess the extent to which the actions committed to in the Strategy have been delivered, and to ensure that Council provides adequate resources to where they are needed most.

Project Plan complete

Draft review complete

February 2015.

Online Heritage Guidelines

The online heritage guidelines will assist individual property owners, builders, designers and planners involved in the renovation, adaptation, reuse, extension or replacement of heritage places within the municipality.

Draft online guidelines finalised.

Publication of online guidelines.

December 2014.

j. Environment and Sustainability Projects and Strategies

CITY SUSTAINABILITY PROJECTS AND STRATEGIES

Project Title Description %

Completed

Next

Milestone

Milestone

Completion

Coastal Management Plan and Vegetation Management Plan.

Develop a ten year Coastal Management Plan (CMP) and Vegetation Management for land from Levy’s Beach to Logan’s Beach. CMP and VMP have been endorsed by Council.

100 Final CMP has been endorsed by Victorian Minister for Environment.

October 2014

Green Environment Team

GET are continuing to meet monthly and have developed a calendar of events to create opportunities for sustainability projects and education for Council staff and operations.

Ongoing Awarding of Round 2 GET Grants is underway.

November 2014





Completed

Next

Milestone

Milestone

Completion

Sustain the BOOL.

Sustain the Bool program continues to promote sustainability initiates to the community and to Council.

Ongoing Promotion and application to the Sustainability Victoria - Energy Efficiency Grants.

Jan 2015

Smart Buildings Program

The Smart Buildings CBD Project is underway with project scope finalised and quotes currently being sought.

10 Consultant engaged and building review undertaken

February 2015

Pest Plant and Animal Program.

The Roadside Pest and Weed Plan has been endorsed by DEPI. Weed works have been undertaken on rural roads around Wangoom, Allansford and Dennington.

Ongoing Implementation of final funded year of the Roadside Pests and Weeds Plan.

June 2015

Climate Change Action Plan.

Council has received funding from DEPI through the Victorian Adaptation and Sustainability Partnership (VAS Partnership) to undertake the development of Climate Change Adaptation Plan.

30 Undertake risk assessment workshop.

December 2014

Sustainable Transport.

The Sustainable Transport Working Group is developing an annual action plan.

75 Finalisation of Action Plan.

December 2014

Great South Coast Street Smart Lighting Project

The Great South Coast Street Smart Lighting Project is on schedule.

70 Finalise Stage 4 (final stage) of LED’s street light installation in Warrnambool City.

December 2014

Climate Resilient Communities of Barwon South Coast

Phase 1 complete. Phase 2 involves scoping of priority projects and underway Further Project funding from Victorian Adaptation and Sustainability Fund (VASP) has been approved.

70 Development and implementation of priority projects.

June 2015

Carbon, Energy & Water Management

Ongoing monitoring will continue of Council’s carbon, energy and water use for its Council buildings and activities. Data is continuing to be collected and collated by Planet Footprint. Quarterly facilities managers’ meetings have been held and are well attended.

Ongoing Sustainability Report Card 13/14

February 2015





Completed

Next

Milestone

Milestone

Completion

MAD for the Merri.

MAD have been successful in gaining funding to continue education around marine pests in Lady Bay. MAD in conjunction with the GHCMA has been successful in gaining funding to install a floating pontoon on the Merri River down from the Stanley Street bridge.

Ongoing Installation of fishing pontoon. Roll out of education campaign around marine pests.

February 2015

Point Ritchie Cultural Heritage Project

The Project has been successful in receiving further funding under the Federal Government Strategic Heritage Project Funding for Sharing Stories of place – Virtual Interpretive Tour. Scoping workshop has been completed.

80 Website is currently being developed. Filming of stories is underway.

February 2015

k. Spatial Information System (SIS) Projects and Strategies

SPATIAL INFORMATION SYSTEM PROJECTS AND STRATEGIES

Project Title Description Status Next Milestone


New Council Spatial Information System

Exponare is replacing Latitude to become Council’s new GIS corporate system.

Exponare has been implemented last year and has been rolled out to all staff.

Exponare training delivered to all staff.

Ongoing

l. Current Planning Scheme Amendments

CURRENT PLANNING SCHEME AMENDMENTS

Amendment Details Description Status Next Milestone


Amendment C73 Heritage Individual Places

Amendment C73 proposes to apply the Heritage Overly to 53 individual places identified within the Warrnambool Heritage Gap Study (Stage 3B).

Amendment sent to Minister for Planning for authorisation.

Public exhibition (following authorisation).

November 2014.

Location: Municipal Wide.

Proponent: Council.






Amendment C78 New Flood Controls

Amendment C78 seeks to correct inaccuracies in the location of the Urban Floodway Zone and Land Subject to Inundation Overlay to reflect the revised flood level information for Russell’s Creek and Merri River. It applies to all land that is subject to inundation subject to the Dennington, North and South Warrnambool flood studies for the Merri River and Russells Creek.

The amendment was exhibited between 3 July and 3 September 2014.

Council formal consideration of submissions.

February 2015.


Proponent: Council.

Amendment C88 Woollen Mills Correction Amendment

Amendment C88 implements the ‘Review of Planning Controls, Former Warrnambool Woollen Mill, Harris Street, Final Report, April 2013 (updated May 2014)’.

Amendment has been adopted and forwarded to the Minister for Planning for

approval.

Location: Harris Street, Warrnambool

Proponent: Council.

Amendment C90 North Dennington Structure Plan

Amendment C90 proposes to implement the recommendations of the North Dennington Structure Plan and North Dennington Development Contributions Plan into the Warrnambool Planning Scheme.

Panel hearing held in April 2014. Panel report was publicly released 19 June 2014.

Adoption of amendment.

December 2014.

Location: Dennington.

Proponent: Council.

Amendment C91 Corrections Amendment (Planning Scheme Rewrite Project)

Amendment C91 applies to a number of sites throughout the municipality affected by redundant and incorrect zone and overlay controls.

Amendment has been adopted and forwarded to the Minister for Planning for

approval.


Proponent: Council.






Amendment C94 West Warrnambool Industrial Precinct - Proposed milk processing facility

Amendment C94 proposes to rezone 10 Scott Street to Industrial 1 Zone. The amendment is accompanied with a planning permit application for a milk processing facility.

The amendment was exhibited between 28 August and 29 September 2014.


November 2014.

Location: 10 Scott Street, Warrnambool

Proponent: Tract Planning consultants.

Amendment C96 West Warrnambool Industrial Precinct - Proposed freezing and cold store facility

Amendment C96 proposes to rezone 19 Scott Street and 26 Strong Street to Industrial 1 Zone. The amendment is accompanied with a planning permit application for a freezing and cold store facility.



November 2014.

Location: 19 Scott Street and 26 Strong Street, Warrnambool

Proponent: Tract Planning Consultants.

Amendment C97 West Warrnambool Industrial Precinct - Review of Land Uses within Industrial Buffers

Amendment C97 the recommendations of the Review of Land Uses within Industrial Buffers report. The amendment proposes to rezone land at Lot 2 Eccles Street, and 4 and 4A Scott Street, Warrnambool, from General Residential Zone to Special Use Zone. The amendment is accompanied with a planning permit application for a 6-lot subdivision of land at Lot 2 Eccles Street, Warrnambool.



November 2014.

Location: Lot 2 Eccles Street, and 4 and 4A Scott Street, Warrnambool

Proponent: Council and TGM Planning Consultants.






Amendment C98 Rezoning of land at 1-5 and 7 Merrivale Drive, Warrnambool

Amendment C98 proposes to rezone land at 1-5 and 7 Merrivale Drive, Warrnambool, from Industrial 3 Zone to General Residential Zone. The amendment also proposes apply the Environmental Audit Overlay to the land.

On 6 October 2014, Council supported the amendment request.

Request authorisation of the Minister for Planning (once proponent has supplied all required information)

December 2014.

Location: 1-5 and 7 Merrivale Drive, Warrnambool

Proponent: Pierrepoint Planning.

RECOMMENDATION That this report be received.



APPENDIX A


5.3 SMALL INFRASTRUCTURE FUND PURPOSE This report presents the Small Infrastructure Fund Process and Evaluation Criteria for endorsement.

1. BACKGROUND Councillors initiated the concept of a Small Infrastructure Fund (SIF) as part of the 2014/15 Budget process. The intent of the concept was to create a fund to assist in the financing of projects that fail to gain capital works funding in the budget process and which maybe smaller projects that improve the linkages and liveability of the local neighbourhood areas within the municipality. The 2014/15 Budget contained a 0.5% rate increase to establish the SIF and combined with an underspend from 2013/14 capital works, the SIF has start-up funding of $395,943. Input from Councillors, on the guidelines for the Fund, has been sought and is as follows:

Make an annual allocation.

Hold a reserve of funds as a contingency.

Allocations to be made on specific criteria.

Must contribute to the walkability and healthy lifestyles in our suburbs and local neighbourhoods.

Seek to impact high numbers of people.

Favour projects that are likely to support areas with reduced levels of access and dis-advantage

Favour projects in areas that have been identified as having high levels of elderly residents or young families.

Equity of infrastructure in neighbourhoods.

Projects that encourage neighbourhood social connectedness.

Potential use of a “Community Panel” to inform Council of community sentiment. 2. ISSUE Having established the concept of an SIF Council must now agree on the process of how projects are nominated and selected for funding. The use of an Evaluation Criteria for ranking projects has previously been agreed to in principle. It is proposed that the selection of projects be determined as follows:

Council will make allocations from the SIF annually during the budget process (with a separate process to be conducted for 2014/15 being the first year of operation post the budget process). The allocation of funds will be based on the outcome from the evaluation criteria. Council shall decide how many projects will be granted funds ensuring that an appropriate level of funds is maintained at any point in time.

Projects should not exceed a maximum contribution from Council of $200,000.

Submissions for the SIF are to come from Councillors who shall have collated feedback from the community throughout the year. In addition Council may wish to conduct a formal call for submissions process to collate proposals.


5.3 Small Infrastructure Fund (Cont.)

The Finance Manager will collate all submissions and seek cost estimates where required from within Council.

All submissions will be assessed under the SIF Evaluation Criteria individually by the Budget Evaluation Group.

The submissions will then be ranked in order and presented to Council for consideration.

Council would then determine how many projects are to be approved in the financial year, ensuring that an appropriate amount of funding remains.

The specific dates around the entire process will be outlined annually in Councils Budget Timetable. The criteria for evaluating submissions to the SIF would be based on Councils current Capital Works Evaluation criteria with modifications to reflect Council’s aims of the SIF - refer Appendix A. The major variations to adapt Councils Capital Works Evaluation Framework include:

Added section for Community Connection

Council Plan Objectives – following items irrelevant and deleted : o Strategic Asset Management o Tourism and Economic Benefit o Economic Growth

Community/Organisational Benefit. o Renamed “Community Benefit” as works completed through the SIF should not be

works for the organisation o Reworked the External Customer Impact so City wide significant projects are not

preferred as the SIF is designed for neighbourhood projects.

Financial Analysis – renamed Funding Ratio and replaced with a weighting for projects that can leverage grant funds. Applications to the SIF are limited to a $200,000 Council contribution.

Community Engagement & Readiness – removed “Internal Stakeholder Consultation” and minor re-wording under the External Stakeholder criteria to clarify what is community support.

Re-weighted the scoring reallocating 5% from Risk Management to Funding Ratio. Council has previously put forward three projects for consideration in 2014/15. These projects will be assessed against the criteria and brought back to Council shortly. RECOMMENDATION That Council endorse the Small Infrastructure Fund Process and Evaluation Criteria.


5.3 Small Infrastructure Fund (Cont.)

AP

PE

ND

IX A


5.4 PROJECT OVERVIEW AND REFERENCE GROUPS - SAFER LAUNCHING AND

RETRIEVAL OF BOATS AT THE PORT OF WARRNAMBOOL PURPOSE This report is intended to provide the background / overview of the project, adopt the reference group nominations and support subsequent reports to be presented.

1. BACKGROUND The boating community has been lobbying for an upgrade to the boat launching facility at Lady Bay for some time. In response, Council has been following advice from the Port owner – Department of Transport Planning and Local Infrastructure (DTPLI) to clearly understand what process must be followed to plan and advocate for additional infrastructure at the Port of Warrnambool. Council was briefed by senior members of the Department of Transport Planning and Local Infrastructure (DTPLI) in March 2013 to advise the necessary next steps. The information set out below highlights the complexity and process required to undertake any significant upgrade of boating facilities within the Port. The information required includes: Further analysis of wave climate study in Lady Bay and analyse results:

Ensuring technical scope of works addresses key issues Access to technical expertise for study

Review of other recent local port and harbour redevelopment projects including funding models

Confirmation of a redevelopment option (via a Master Plan)

Preparation of a the Business Case (BC): Establish funding model for BC;

Investigate:

Evidence of demand for improved facilities and a cost of service delivery model (DTF guidelines), including annual operating cost and dredging

Economic benefits for the region Cost benefit analysis of options Funding model for development, including Council’s contribution Statutory approvals required

An environmental risk assessment and impact analysis may also be required. In 2013 Council obtained funding to conduct wave testing within the Port of Warrnambool. Consultant, Water Technology undertook long term wave measurement and wave climate analysis between July 2013 and November 2013. The methodology and results were presented to Council in January 2014. In accordance with the advice of DTPLI, Council made a funding application to address the requirements outlined and has received funding for a Master Plan which was approved for an amount of $240,000 on Friday 22 August 2014. At Council’s meeting held on 1 September 2014, Council endorsed the proposal to establish two reference groups (a community and a technical group) to inform the Master Plan’s development – and nominated the Mayor, Cr. Michael Neoh and Cr. Brian Kelson to be the Council representatives on the Community Reference Group (SBFCRG).


5.4 Project Overview and Reference Groups - Safer Launching and Retrieval of Boats at the Port of Warrnambool (Cont.)

2. ISSUES In the modern era, Council has moved cautiously when it comes to structural modifications in Lady Bay. Issues around the maintenance and any development of the Port of Warrnambool are complex and challenging. The following are examples of the issues raised: Some believe that more infrastructure to cater for an increased number of fishing and

recreational boats would provide a significant economic benefit for Warrnambool.

Others believe that changing the environment could damage what it is people love about Lady Bay.

In Warrnambool, boating has long been a challenge. It is not a naturally deep harbour; nor as sheltered as other major ports.

Australian boat launching standards recommend launching in waves of less than 20cm. During 2013, a wave study was conducted in the Port of Warrnambool. Results indicated that a wave height of 20cm was exceeded just 20% of the time in the Port. In this 20%, wave heights outside the Port would far exceed the safe manoeuvring of boats as the seas would be difficult to navigate.

Dredging is undertaken at regular intervals in a configuration technique designed to assist in refracting waves away from the swing mooring and boat ramp. Configuration dredging has resulted in a decrease of wave heights by approximately 30% within the dredge basin.

The bay is a dynamic environment. Changing or modifying the Breakwater could have consequences elsewhere along the bay.

The Breakwater and Lady Bay abut a marine park which must be respected.

As can be seen there are varied views as to what, if anything needs to be done to the Warrnambool Harbour. The Master Plan will enable community views, and previous reports, to be considered and options presented for consideration. 3. REFERENCE GROUPS - SAFER LAUNCHING AND RETRIEVAL OF BOATS AT THE

PORT OF WARRNAMBOOL At Council’s meeting held on 1 September 2014, Council endorsed the proposal to establish two specialist reference groups – community and technical. The Mayor, Cr. Michael Neoh, and Cr. Brian Kelson were nominated to be the Council representatives for the Safer Boating Facilities Community Reference Group (SBFCRG).



An outline of the purpose of these groups (terms of reference) and representation within these groups is as follows:

Warrnambool City Council

SAFER BOATING FACILITIES COMMUNITY REFERENCE GROUP (SBFCRG)

SAFER BOATING FACILITIES TECHNICAL REFERENCE GROUP (SBFTRG)

Independent Chair Mayor and nominated Councillor Representatives from:- Community representatives x 2 Coast Care Landcare Deakin University Glenelg Hopkins Catchment Management

Authority Merri River Wetlands Protection Group Western Coastal Board Warrnambool Off Shore & Light Game

Fishing Club Warrnambool Professional Fisherman’s

Association Warrnambool Racehorse Trainers

Association Warrnambool Surf Life Saving Club Warrnambool Tourism Association Warrnambool Volunteer Coast Guard Warrnambool Yacht Club

Supported by Council’s:- City Infrastructure Directorate Terms of Reference

A forum that raises issues for consideration

by the Technical Working Group. A forum that enables timely consideration

and input into the master plan. A forum that prepares a community

engagement plan and considers feedback from the community.

A forum that seeks and considers advice from the Technical Working Group.

Meeting Frequency:

Bi monthly, 1.5 hours duration First Meeting: December 2014

Independent Chair Coastal/Port specialist/Deakin University Expert/specialist boat launching fisherperson DPTLI/Local Ports Victoria DEPI State Government funding bodies WCC Finance representative Other Supported by Council’s:- Project Coordinator Director City Infrastructure Terms of Reference

Undertake a review of current studies and advice.

Provide expertise and advice to the SBFRG and Council.

Support Senior Management Co-ordination on the project.

Oversee the development of options for the project.

Provide Technical expertise across all proposals.

External Agencies

It may be that the CEO and representatives from stake holding agencies would attend this meeting as required.

Meeting Frequency:-

Monthly First Meeting: December 2014

Invitations were been sent to user groups and relevant organisations seeking nominations / representatives. An open invitation for community representation was advertised. It is also proposed to appoint a Project Coordinator to support the process, and an Independent Chair to lead each Reference Group. 4. ISSUES Details of nominations received and the proposed composition of the community and technical reference groups is set out below.



a) Community Representation Five (5) nominations were received from people seeking to represent the community. Only two (2) positions are available as per the endorsed Terms of Reference. Information received from the nominees is as follows:

1. Andrew Body Former secretary of Warrnambool Offshore & Light Game Fishing Club. Member of previous reference group. Active user of harbour our precinct.

2. Craig Hartwich Former WCC employee familiar with process required to be adopted. Experienced in the project management of major events and tourism based activities. Active user of the harbour precinct.

3. Lisa Owen Former member of Warrnambool Environmental Action Group. Concerned about the environment and ecosystems of Lady Bay. Regular user of the foreshore area. David, husband, is an active member of the WSLSC.

4. Mark Rashleigh Member of Warrnambool Planning and Heritage Group. Retired academic - former lecturer in Visual Arts and Media Communication. Historical and nautical interest.

5. Ann Ryan Previous community involvement with refugee group and migration scheme. Connection to historical influences. Fond memories of breakwater.

Below is the proposed Community Reference Group:

Safer Boating Facilities Reference Group – COMMUNITY

ORGANISATION REPRESENTATIVE COMMENTS

Independent Chairperson Russell Worland

Community Craig Hartwich Accept nomination

Community Lisa Owen Accept nomination

Coast Care Landcare Bruce Campbell Group leader

Warrnambool Offshore & Light Game Fishing Club Neville Dance Representative

Warrnambool Racehorse Trainers Association Tammy Good Secretary

Warrnambool Surf Life Saving Club Phil Kerr Representative

Warrnambool Tourism Association Hugh Parker Representative

Warrnambool Volunteer Coast Guard Steve Tippett Administration officer

Warrnambool Yacht Club Leon Van Kempen Representative

Glenelg Hopkins Catchment Management Authority To be confirmed

Merri Wetlands Protection Group To be confirmed

Warrnambool Professional Fishermen’s Association To be confirmed



b) Technical Reference Group Invitations to be a member of or have representation on the Technical Reference Group were sent to individuals and organisations that were deemed to have specialist skill and expertise. Details of invitations sent and nominations received are as follows:

Safer Boating Facilities Reference Group – TECHNICAL

ORGANISATION REPRESENTATIVE COMMENTS

Independent Chairperson John Sherwood

Coastal Engineering Solutions Peter Riedel Consultant

Deakin University - School of Life and Environmental Science

Daniel Ierodiaconou

Department of Environment and Primary Industries

Ross Martin Manager Sustainable Projects

Department of Transport, Planning and Local Infrastructure - Local Ports

Jo Connelan Project manager

Regional Development Victoria - Economic Infrastructure

Diana Tremigliozzi To be confirmed

Water Technology Andrew McCowan Managing Director

Western Coastal Board To be confirmed

5. FINANCIAL IMPACT In the 2013 / 14 financial year, an application was made through the Boating Safety and Facilities Program grants for $450,000 to prepare the required information as outlined in the background section of this report. Funding has been approved by the Minister for Ports of $240,000 to prepare a Master Plan. Council is required to contribute $60,000 to the project, which is already allocated in the budget for the 2014 / 15 financial year. This means a total project budget of $300,000 is available. 6. ENVIRONMENTAL / RISK IMPACT There are various risks associated with this project which must be clearly defined and carefully considered through the planning process. As noted above, any changes to the environment can have long term impacts on the coastal environment. When an option has been identified, an environmental risk assessment may be required. A risk assessment of boat launching and retrieval within the Port of Warrnambool is to be undertaken as part of the Feasibility Study. There is a risk that without broad community engagement a master plan may be proposed which does not have wide support in the broader community. A robust community engagement process is essential to ensure everyone in the community who has an interest in the future of Lady Bay and Warrnambool Harbour has the opportunity to have input into the development of the Master Plan. RECOMMENDATIONS 1. That Council endorse the proposed Community Reference Group and Technical

Reference Group structure and representatives.

2. That this report is received as an overview of the ‘Safer Launching and Retrieval of Boats at the Port of Warrnambool’ project.


5.5 COMMUNITY ENGAGEMENT – SAFER LAUNCHING AND RETRIEVAL OF BOATS AT

THE PORT OF WARRNAMBOOL PURPOSE This report outlines a proposed process to develop and implement a community engagement plan, and commence the process for the preparation of the Warrnambool Harbour Master Plan

1. BACKGROUND The ‘Safer Launching and Retrieval of Boats at the Port of Warrnambool’ project will result in the preparation of a Master Plan for the Warrnambool Harbour and address issues regarding boating safety and facilities. A joint inception meeting of the Community and Technical Reference Groups is planned for the first week of December 2014. At this meeting members will be introduced to the proposed process, discuss the objectives and outcomes sought, and will participate in a workshop to develop a Community Engagement Plan for the project. 2. ISSUES The initial meeting of the reference groups will be a combined meeting; however after that the community reference group will meet on a bi-monthly basis and the technical reference group will meet separately, on a monthly basis. It is proposed that the community engagement process be undertaken first to inform the brief for the Master Plan. When a brief has been prepared, tenders will be called for the preparation of the Master Plan. Attached is draft program outlining the proposed timing for the process with an indicative completion date for the Master Plan being September 2015. 3. CONSULTATION / COMMUNICATION The success of this project will be contingent on the engagement of the reference group members, key stakeholders / harbour users, and the wider community, in a robust process to inform the development of the Master Plan. To commence this process, it is proposed that the first meeting of the reference groups will be a combined workshop. The items of business will include: Terms of Reference – confirm the purpose, respective roles and responsibilities of each group.

Provide a brief background to the project, including sharing the learnings from previous studies on the harbour / Lady Bay.

Confirmation of and agreement about the objectives of the master plan – including the scope of the project and the issues to be addressed by the plan.

Develop a community engagement plan for the project – including confirmation of the engagement objectives, negotiable / not negotiable in the project, key messages, identification of stakeholders and development of a program of engagement activities.


5.5 Community Engagement – Safer Launching and Retrieval of Boats at the Port of Warrnambool (Cont.)

The reference groups will be involved in designing, promoting (and possibly undertaking) some of the community engagement activities. Community engagement activities will be delivered with the support of the WCC Communications Team and other internal staff resources. This process is summarised in the diagram below.

Project Establishment Process

Appoint Independent Chair (x 2) & appoint Project Coordinator

Community Reference Group Technical Reference Group

Inception Meeting / Combined Workshop (December 2014)

Facilitated workshop session where members of both groups are invited to participate in defining the “problem” to be addressed, confirming the scope of the project,

and designing the community engagement plan

OUTCOME: Agreed project scope, defined problem/s, community engagement plan prepared

Reference Group members and WCC staff implement community engagement plan (February 2015)

(per Health and Wellbeing Plan and Beyond the Bell model utilising reference group members and staff to promote the engagement process and connect via existing networks

and groups)

OUTCOME: Community engagement findings inform master plan development 4. FINANCIAL IMPACT The costs associated with facilitating the combined reference group workshop/s to confirm the project outcomes, develop the Community Engagement Plan and implement the community engagement activities is included in the total budget for this project. 5. ENVIRONMENTAL / RISK IMPACT As noted previously, there is a significant risk that without robust community engagement a master plan may be developed which does not have support in the broader community. A robust community engagement process is essential to ensure everyone in the community who has an interest in the future of Lady Bay and Warrnambool Harbour has the opportunity to have input into the development of the Master Plan. The proposed process will engage the reference groups and the wider community in this project.



RECOMMENDATION That the proposed project establishment process and the development of a Community Engagement Plan be endorsed, and the Community Engagement Plan when complete be presented to Council for endorsement.



Project Schedule (Draft) Note: The initial combined meeting of the technical and community reference groups is proposed to be held in early December 2014.


5.6 ADVISORY COMMITTEE REPORTS PURPOSE This report contains the record of two Advisory Committee meetings.

REPORT

1. International Relations Advisory Committee - refer Appendix A

Tuesday 30 September 2014 2. Warrnambool Regional Airport Advisory Committee - refer Appendix B

Monday 20 October 2014 RECOMMENDATION That the reports be received.


5.6 Advisory Committee Reports (Cont.)

APPENDIX A

RECORD OF THE INTERNATIONAL RELATIONS ADVISORY COMMITTEE MEETING HELD IN RECEPTION ROOM AT THE

WARRNAMBOOL CIVIC CENTRE ON TUESDAY 30 SEPTEMBER 2014 AT 5.00PM

1. Attendees Cr Michael Neoh - CHAIR Andrew Paton – WCC Manager Economic Development & Investment Kirsty Miller – Acting Director, City Growth Carolyn Moore David McKenzie Annabel Cussen Geraldine Moloney – Deakin University

Apologies Helen Taylor Bill Millard Shiva Malfarnoud

1. GENERAL BUSINESS

a. Warrnambool (AU) & Knoxville, IA, USA – update A Cussen reported that David Mills, (General Manager, premier Speedway Warrnambool,) met with Knoxville City Manager Harold Stewart in August 2014 during his visit for the 2014 Knoxville Nationals and presented him with draft Memorandum of Understanding for the establishment of sister city links. No further updates received to the date of the meeting.

b. Proposed sister city tour of Miura & Japan, March 2015 D McKenzie reported that the tour has 24 confirmed participants and will go ahead in March 2015. Fumiko McKenzie will write to Mayor Yoshida of Miura to advise of the tour and coordinate with Miura City directly to organise details. D McKenzie thanked Cr Neoh for meeting with the tour participants before undertaking the trip.

c. Changchun , China – trade development program Andrew Paton, (WCC Manager of Economic Development & Investment,) reported on trade development project with sister city Changchun. Funded through a $225,000 Victorian State Government grant and referenced in the “Food to Asia Action Plan”, the project is centred on localised engagement to establish trade links between Warrnambool and region and Changchun, China. Project has 3 core objectives;

Identifying opportunities for Warrnambool and region businesses to trade with Changchun market

Relationship management, (business delegations, cultural exchanges,)

Seconding a Changchun national to work in the region, (based in Warrnambool,) to act as a facilitator of trade and exchange for local businesses.

Primarily the project focusses on food, however room to explore potential for tourism and educational partnerships.



Cr Neoh spoke on VECCI and Austrade’s China engagement services, potential to access their skill set to supplement project. Responding to a question from Geraldine Moloney (Deakin University,) A Paton advised that the Changchun national secondment is anticipated to arrive in June or July 2015.

d. Changchun, China – sculpture exchange project A Cussen reported that Warrnambool artist David Higgins had returned from his 6 week invitational stay in Changchun for the 2014 International Sculpture Symposium. The sculpture to be submitted has yet to be cast, (final stage before installation,) however confident that the sculpture support team working on project have it in hand.

e. Changchun, China – Changchun Half Marathon representatives A Cussen reported that Shane & Lorraine Timms had returned from their trip to Changchun to represent Warrnambool in the 2014 International Half Marathon. Both placed fifth in the half marathon division, an extremely good outcome. Cr Neoh suggested inviting Shane & Lorraine Timms and David Higgins to the coming IRAC meeting in November to share their experiences. 2. OTHER BUSINESS A Cussen reported on Woodford Primary School group taking part in the Victorian Principal’s Association trip to China in October 2014, led by school principal Daniel Watson. 8 students from years 5 & 6 will take part in the 2 week trip, and WCC will invite the participants to share their experience with Council on their return. A Cussen also raised for the information of the committee the Warrnambool Multicultural Network, meeting on a bimonthly basis in Warrnambool. Contact details to be made available on request, and Cr Neoh suggested inviting a representative of the network to a future meeting to present. MEETING CLOSE : 5.36pm

3. Next Meeting: Tuesday 25 November 2014



AP

PE

ND

IX B


5.7 ASSEMBLY OF COUNCILLORS RECORDS PURPOSE This report contains the record of two Assembly of Councillors Record.

REPORT Section 80A(2) of the Local Government Act 1989 requires the record of an Assembly of Councillors be reported to the next practicable Ordinary Meeting of Council. The record of the following Assembly of Councillors is enclosed:-

1. Monday 13 October 2014 - refer Appendix A. 2. Monday 20 October 2014 - refer Appendix B. RECOMMENDATION That the information be received.


5.7 Assembly of Councillors Records (Cont.)

APPENDIX A Assembly of Councillors Record

Purpose of meeting: Councillor Workshop Briefing

Meeting date: 13 October 2014

Start time: 4.00pm

Councillors present: Cr. M Neoh (Mayor) Cr. R Askew Cr J Ermacora Cr. K Gaston Cr. P Hulin Cr. B Kelson Cr. P Sycopoulis

Council Officers present: Bruce Anson, Chief Executive Peter Robertson, Director City Infrastructure Vicky Mason, Director Community Development Kevin Leddin, Director Corporate Strategies Bill Millard, Director City Growth Steve Myers, Acting Manager City Strategy & Development Kristyn Abbott, Coordinator City Sustainability Ian Fitzgibbon, Manager Health & Local Laws

Other persons present: Liz Price, General Manager, Great Ocean Road Regional Tourism Ltd Sam Lucas, Board Member, Great Ocean Road Regional Tourism Ltd

Apologies: Nil

Conflict of Interest Disclosures:

Cr. M Neoh and Cr. B Kelson - declared a conflict of interest on the following item:

Parking Workshop – “Ticket Machine Installation and Pay By Smart Phone Parking Trail”.

Items discussed: Briefing Great Ocean Road Regional Tourism (GORRT) Foundation and Action.

Workshop to Identify Elements of a Council Policy Position on Coal and Unconventional Gas Mining.

Parking Workshop – “Ticket Machine Installation and Pay By Smart Phone Parking Trail”.

Workshop on Local Government Electoral Review Panel Report.

Creative Warrnambool – Cultural Planning Approach.

Community Programs Strategic Plan.

Other items raised by Councillors & Officers:

Flood plain management Ponting Drive.

Library.

CBD improvements.

Bus interchange.

Dennington walking track.

Tenders.

Whites Road roundabout compliance.

Daltons Road pedestrian bridge.

Vegetation policy.

Melbourne to Warrnambool road race.

Lake Pertobe walk.

Rolf Harris mural.

Council meeting audio.

Flagstaff Hill artefact decommissioning.

Rotation of chairs at Council Briefings. Briefing closed at 7.05pm.


5.7 Assembly of Councillors Records (Cont.)

APPENDIX B

Assembly of Councillors Record

Purpose of meeting: Councillor Briefing

Meeting date: 20 October 2014

Start time: 4.00pm

Councillors present: Cr. M Neoh (Mayor) Cr. R Askew Cr J Ermacora (arrived at 4.20pm) Cr. K Gaston Cr. P Hulin Cr. B Kelson Cr. P Sycopoulis

Council Officers present: Bruce Anson, Chief Executive Peter Robertson, Director City Infrastructure Vicky Mason, Director Community Development Kevin Leddin, Director Corporate Strategies Bill Millard, Director City Growth Kirsty Miller, Manager City Strategy & Development

Other persons present:

Apologies: Nil.

Conflict of Interest Disclosures:

Cr. R Askew - declared a conflict of interest on the following item:

Combined Planning Scheme Amendment and Planning Permit Applications (West Warrnambool Industrial Precinct (Planning Scheme Amendments C94, C96 and C97) – Consideration of Submissions and Panel Request.

Items discussed: Small Infrastructure Fund.

Combined Planning Scheme Amendment and Planning Permit Applications (West Warrnambool Industrial Precinct (Planning Scheme Amendments C94, C96 and C97) – Consideration of Submissions and Panel Request.

Port of Warrnambool – Safer Boating Facilities.

2014 Fun4Kids Festival – Outcomes.

Other items raised by Councillors & Officers:

Street cleaning.

Disabled car park availability Liebig Street.

AquaZone business levy eligibility.

Status of footpath maintenance.

Mayoral election process.

Airport Committee. Briefing closed at 5.25pm.


5.8 MAYORAL & CHIEF EXECUTIVE COUNCIL – SUMMARY REPORT PURPOSE This report summarises Mayoral and Chief Executive Council activities since the last Ordinary Meeting which particularly relate to key social, economic and environmental issues of direct relevance to the Warrnambool community.

1. REPORT

Date Location Function

3 October 2014 Warrnambool

Mayor : Attended Rotary Club of Warrnambool East Gala Opening of City of Warrnambool Art Show.

7 October 2014 Melbourne Mayor : Attended major address on the future of the Victorian economy by The Premier, the Hon. Dr Denis Napthine MP.

8 October 2014 Melbourne Chief Executive : Attended a meeting of Chairs, Deputy

Chairs and Exec Officers of Grampians, Loddon Mallee, Barwon South and Western Melbourne RDAs.

10 October 2014 Camperdown Warrnambool

Chief Executive : Attended the Official Opening of the Camperdown Dairy Yogurt Plant. Mayor : Attended Warrnambool College Sir John Eccles Tall Poppies Awards 2014.


Warrnambool

Mayor : Judged the Warrnambool Classic Cruisers Car Club display. Mayor : Presented prizes at Melbourne to Warrnambool Cycling Classic.


Warrnambool

Chief Executive : Attended Deakin University Vice Chancellors Great South Coast Community Leaders Group Meeting. Mayor & Chief Executive : South West TAFE - Deakin Pathways Partnership – signing of Memorandum of Understanding.


Warrnambool

Mayor : Opened older drivers workshop held in conjunction with Celebrage & Victoria Police. Mayor : Attended Hopkins No Interest Loan Scheme AGM.

17 October 2014 Warrnambool Mayor : Launch of Broadening Horizons : Stories of

Immigration to the south west exhibition - Deakin University in conjunction with Flagstaff Hill.


Warrnambool

Mayor : Participated in McHappy Day. Mayor : Attended St John of God Hospital 75 years of caregiving in Warrnambool - Launch of "Seeds of Hope" Book & Recognition awards.


5.8 Mayoral & Chief Executive Council – Summary Report (Cont.)

20 October 2014 Warrnambool Mayor : Attended the Warrnambool & District Foodshare

2014 Annual General Meeting. 21 October 2014 Warrnambool Mayor : Presented the Community Development Fund

presentation to successful organisations. 23 October 2014 Melbourne

Melbourne

Mayor & Chief Executive – Attended Regional Cities Victoria meeting. Mayor, Chief Executive & Cr Jacinta Ermacora – Attended MAV Annual Dinner and Councillor Service Awards where Cr. Ermacora was recognised for 10 years service as a Councillor.

24 October 2014 Melbourne Mayor : Attended MAV State Council meeting. 28 October 2014 Warrnambool Mayor : Attended the Lyndoch Living 62nd Annual

General Meeting.

RECOMMENDATION That this report be received.


6. PUBLIC QUESTION TIME

7. REPORTS BY MAYOR AND COUNCILLORS

8. CLOSE OF MEETING

agenda - city of warrnambool · agenda ordinary meeting of warrnambool city council 5.45pm - monday...

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