agenda council meeting - 27 march 2013 (part 1) - port pirie

Notice of Meeting

An Ordinary Meeting of Council will be held in the Council Chambers, 115 Ellen Street, Port Pirie on Wednesday 27 March 2013

commencing at 7.30pm.

The business to be considered at the above-mentioned meeting is set out on the attached Agenda.

Dr Andrew Johnson

Chief Executive Officer 22/3/13

Members of Council His Worship the Mayor B I Vanstone

Deputy Mayor Cr J Rohde Councillors:

M W Basley, G A Chivell, D C Devlin, D Gadaleta, S E Hortin, G D Nayda, J A Paparella, L W Stephens, N K Wilson

ORDINARY MEETING OF COUNCIL

27 March 2013

Agenda - Ordinary Meeting of Council : 27 March 2013

A G E N D A 1. PRESENT:

2. APOLOGIES:

3. MINUTES – CONFIRMATION OF:

3.1 Ordinary Meeting of Council 27 February 2013 7-15 MOVED SECONDED That the minutes be received.

4. MATTERS ARISING:

5. MEMBERS’ REPORTS:

5.1 Mayoral Report 16-23

5.2 Members’ Reports 24

6. QUESTIONS WITH NOTICE:

6.1 Public Question Time: Nil.

6.2 Members: Nil.

7. QUESTIONS WITHOUT NOTICE:

8. DELEGATIONS/INTERVIEWS:

8.1 Elector Representation Review Craig Rowe, C L Rowe & Associates will present an overview on the Elector

Representation process.

9. NOTICES OF MOTION:

9.1 Crystal Brook Swimming Pool 25

MOVED Cr Hortin SECONDED Cr That Administration submit a report on the Crystal Brook Swimming Pool to the Sport and Recreation Committee as part of considerations on rationalisation of sporting facilities. The report should provide a summary of the costs and usage of the Crystal Brook Swimming Pool, including, but not limited to:

• Cost of the Pool – Operating and Capital within the last five years. • Expected Cost of Pool - Operating and Capital over the next 5-10 years. • Age of the existing pool and facilities • Life expectancy of the pool and facilities before replacement. • Approximate cost of replacement pool. • Patronage of the Crystal Brook Swimming Pool • Opening Hours of the Crystal Brook Swimming Pool

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9. NOTICES OF MOTION (Cont’d)

9.2 Speed Limit Review – Pelham Road : Rescission Motion 26-28 Cr Hortin gives notice that she intends to move the following motion to rescind resolution

OM127/11, passed at the Ordinary meeting of Council held on the 27 April 2011 : MOVED Cr Hortin SECONDED Cr That motion OM127/11 resolved at the Ordinary Meeting of Council held on the 27

April 2011, be rescinded : Support the DTEI position to remove the existing 80kph zone on Pelham Road and

introduce a consistent 50kph zone for the entire length of the road between Three Chain and Senate Roads.

If the above motion is successful, Cr Hortin intends to move the following : That the 50kph speed zone for Pelham Road be maintained with the exception of the

section of Pelham Road 150m south-east of The Terrace to Three Chain Road where the speed limit shall be 80kph.

CEO’s Comments

Please note that Council does not have the authority to set speed limits and can only provide advice to DPTI that it does or does not support a particular speed limit. It should also be noted that the proposed location of the 50km boundary is significantly closer to Wilsdon Way than where the speed zone boundary was previously. Further information on the issue is included in the attached report. It is therefore suggested that the motion needs to be reworded accordingly :

That DPTI be requested to maintain the 50kph speed zone for Pelham Road with the

exception of that section of Pelham Road 270m south-east of The Terrace to Three Chain Road where it is requested that the speed limit revert back to 80kph.

10. COUNCIL COMMITTEES: 10.1 Section 41 Committees: 10.1.1 Asset Management Committee 29

MOVED Cr SECONDED Cr That the minutes of the Asset Management Committee meeting held on the 6 March

2013, be received.

10.1.2 Audit Committee 30-31 MOVED Cr SECONDED Cr That the minutes of the Audit Committee meeting held on the 20 March 2013, be

received. Long Term Financial Indicator Targets (6.3 – AC8/13)

MOVED Cr SECONDED Cr That the following long term financial indicator targets be adopted by Council:

Minimum Maximum Operating Surplus Ratio:

Short Term -5% 0% Medium Term 0% 5% Long Term 5% 10%

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10. COUNCIL COMMITTEES: 10.1 Section 41 Committees: 10.1.2 Audit Committee Long Term Financial Indicator Targets (6.3 – AC8/13) (Cont’d)

Minimum Maximum Net Financial Liabilities Ratio: Short Term 30% 70%

Medium Term 30% 70% Long Term 30% 70%

Asset Sustainability Ratio: Short Term 100% 120% Medium Term 100% 120% Long Term 90% 110%

11. PETITIONS: Nil.

12. CORRESPONDENCE:

12.1 Correspondence for Information Nil.

12.2 Correspondence for Decision 32-38

12.2.1 Central Local Government Region of SA re Nominations to LGA State Executive Committee – Central Zone

13. ITEMS FOR CONSIDERATION AS TO CONFIDENTIALITY: 13.1 CEO’s Performance Review Committee - Minutes Pursuant to Section 90(3)(e) Order MOVED SECONDED

Pursuant to Section 90(2) of the Local Government Act 1999 the Council orders that all members of the public be excluded from attendance at the meeting for Agenda Item 13.1 (CEO Performance Review – Minutes).

The Council is satisfied that pursuant to section 90(3)(e) of the Act, the information

to be received, discussed or considered in relation to this Agenda item is Information the disclosure of which would involve the unreasonable disclosure of information concerning the personal affairs of the Chief Executive Officer, in that details of his performance review will be discussed.

The Council is satisfied that the principle that the meeting be conducted in a place

open to the public has been outweighed in the circumstances because the disclosure of details of the Chief Executive Officer’s performance may be prematurely be disclosed before the details of the review have been discussed with the Chief Executive Officer.

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13. ITEMS FOR CONSIDERATION AS TO CONFIDENTIALITY: 13.1 CEO’s Performance Review Committee – Minutes (Cont’d)

Section 91(7) Order MOVED SECONDED That having considered Agenda Item 13.1 (CEO Performance Review Committee

Minutes) in confidence under Section 90(2) and (3)(3) of the Local Government Act 1999, the Council pursuant to Section 91(7) of that Act orders that the minutes be retained in confidence for a period of 12 months.

14. OFFICERS’ REPORTS

14.1 CHIEF EXECUTIVE OFFICER

MOVED SECONDED That the Chief Executive Officer’s Report be received.

14.1.1 Solomontown Boat Launching Ramp 39-59 14.1.2 Strategic Performance Objectives 60-65 14.1.4 Action Report 66

14.2 ADMINISTRATIVE SERVICES

MOVED SECONDED That the Manager Administrative Services’ report be received.

14.2.1 Event Strategy 67-78 14.2.2 Purchase of Land – Part Closed Road RP 5846 79-85 14.2.3 Beach Road – Road Reserve 86-89 14.2.4 Elector Representation Review 90-130 14.2.5 Southern Flinders Regional Tourism Authority – Terms of Reference 131-139 14.2.6 Action Report 140-144

14.3 ENVIRONMENTAL SERVICES

MOVED SECONDED That the Manager Environmental Services’ report be received.

14.3.1 CDAP Membership 145-147 14.3.2 Update - Essential Services Commission of South Australia’s ‘Economic

Regulation of Intermediate Retailers of Water and Sewerage Services’ and the ‘Water Retail Code’ 148-314

14.3.3 Action Report 315-317

14.4 FINANCIAL SERVICES

MOVED SECONDED That the Manager Financial Services’ report be received.

14.4.1 Monthly Financial Report 318-320 14.4.2 Waste Transfer Station Hours of Operation 321-326 14.4.3 Waste Disposal Fees and Charges 327-330 14.4.4 Community Loan Write Off Request 331-333 14.4.5 Community Assistance Fund 334-379 14.4.6 Action Report 380

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14.5 TECHNICAL SERVICES

MOVED SECONDED That the Manager Technical Services’ report be received.

14.5.1 Waste Management Update 381-382 14.5.2 Subsidies for Waste Transfer Station 383-384 14.5.3 Proposed Road Train Route Extension – Access to Three Chain Road Waste Transfer Station Site 385-420 14.5.4 Review of Nelshaby Road/Oaks Road Junction 421-428 14.5.5 Street Environment & Parking Arrangements – David Street 429-435 14.5.5 Action Report 436-437

15. NEXT MEETING: Wednesday 24 April 2013 at 7.30pm

16. CLOSE:

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1 Minutes- Ordinary Meeting of Council : 27 February 2013

PORT PIRIE REGIONAL COUNCIL

MINUTES OF THE ORDINARY MEETING OF COUNCIL HELD ON WEDNESDAY 27 FEBRUARY 2013 AT 7.30PM IN THE COUNCIL CHAMBERS, 115 ELLEN STREET, PORT PIRIE. 1.0 PRESENT: His Worship the Mayor B I Vanstone, Deputy Mayor Cr J Rohde,

Crs M W Basley, G A Chivell, D C Devlin, D Gadaleta, S E Hortin, G D Nayda, J A Paparella, L W Stephens and N K Wilson.

Dr A K Johnson, Chief Executive Officer; C Byles, Manager Administrative Services; L Wilton, Manager Technical Services; P Clifton, Manager Environmental Services; W Reimann, Manager Financial Services and E Green, Minute Secretary.

Media:1, Gallery: 3 2.0 APOLOGIES: Nil. 3.0 MINUTES – CONFIRMATION OF

3.1 Ordinary Meeting of Council 23 January 2013 MOVED Cr Chivell SECONDED Cr Hortin

OM27/13 That the minutes of the Ordinary Meeting of Council held on the 23 January 2013, be received.

CARRIED

MOVED Cr Paparella SECONDED Cr Basley OM28/13 That the minutes of the Ordinary Meeting of Council held on the

23 January 2013, be endorsed. CARRIED

3.2 Special Meeting of Council 18 February 2013 MOVED Cr Hortin SECONDED Cr Devlin OM29/13 That the minutes of the Special Meeting of Council held on the 18

February 2013, be received. MOVED Cr Wilson SECONDED Cr Hortin OM30/13 That the minutes of the Special Meeting of Council held on the 18

February 2013, be endorsed. CARRIED

4.0 MATTERS ARISING: 4.1 Solomontown Boat Launching Ramp MOVED Cr Paparella SECONDED Cr Devlin OM31/13 That the CEO bring back a report and costings with potential to

access a marine facilities grant on the upgrade and duplication of the Solomontown boat launching facility and dredging a perimeter around the facility.

CARRIED

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5.0 MEMBERS’ REPORTS: 5.1 Mayoral Report

MOVED Cr Gadaleta SECONDED Cr Wilson OM32/13 That the Mayoral Report for February 2013 be received, the

contents noted, and the attendance of the Mayor at meetings and functions be endorsed.

CARRIED MOVED Cr Basley SECONDED Cr Stephens OM33/13 That the meeting proceed to the next business.

CARRIED

Members advised of their attendances and other information as follows:

5.2.1 Cr Gadaleta: Advised that Global Maintenance USG will be

showcasing Port Pirie at the Global Maintenance conference to be held in Port Pirie in August this year.

5.2.2 Cr Basley: Referred to report provided within the agenda. 5.2.3 Cr Chivell: Referred to report provided within the agenda. 5.2.4 Cr Paparella: Approached by several football clubs regarding

proposed Sport and Recreation Policy. Request the Mayor call a Special Meeting re the Sport and Recreation policy and that the football clubs in invited to participate.

5.2.5 Cr Stephens: 14 February – met with Peter Major re Gulf Cruise; 16 February – met with Barry Murray re road train entrance to Port Pirie; 19 February – met with Hwell Jones and Patrick Clifton re waterfront precinct and main street; 21 February – met with St Josephs re crossing via Florence Street; 23 February – telephone call from resident re noise issue at Yorke Road.

5.2.6 Cr Devlin: 30 January - Mayoral reception for SA Liberal Party; meetings of the Koolunga and Redhill Development Associations; 18 February – Special Meeting and Workshop re entrances concept.

5.2.7 Cr Wilson: 8 February - Central Local Government Region general meeting; various meetings of the Crystal Brook Community Association; Crystal Brook Australia Day Celebrations; Mayoral Reception for SA Liberal Party; 18 February - Special Meeting of Council and Workshop. Expressed appreciation to Dallas Basley and Janice Paparella for assisting at Mayoral Receptions.

5.2.8 Cr Rohde: Represented the Mayor at Australia Day events at Crystal Brook and Redhill; attended Mayoral Receptions for Medical Students and the SA Liberal Party on the 29 & 30 January.

5.2.9 Cr Hortin: JP duties at the Port Pirie Library; Port Pirie Australia Day Celebrations; 31 Jan – met with Malcolm Meyers, Mark Hanlon and some executive members of the Port Pirie Golf Club re future sustainability; represented Council at Port Pirie Health Advisory Council meeting.

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6.0 QUESTIONS WITH NOTICE: 6.2.1 Cr Shirley Hortin re Speed Limits : Napperby & Nelshaby Q Could the current speed zones along Scenic Drive Napperby and

Scenic Drive North Nelshaby be reviewed to consider adjusting the current speed limits?

A The issue of speed limits along Scenic Drive Napperby Scenic

Drive North has been forwarded to DPTI for consideration. It is anticipated that the site will be reviewed (by DPTI) either late February or early March with advice (from the Department) to follow.

6.2.2 Cr Shirley Hortin : Pot Hole Maintenance Q 1. Could signs be strategically placed to warn motorists of a

‘loose surface ahead” when pot holes are patched using a tar mix followed by a scattering of loose fine gravel?

A It is usual practice to use a bitumen emulsion spray with stone

chips to repair sealed road surfaces. This does require the stone chips be left for a short period to ensure they “stick”. The loose stone chips are removed from the surface by mechanical sweeping. If this is done over a large area the signs are installed advising motorists of loose stones. If the pothole patching is small and sporadic, it is not practical to place signs for loose stones. However, particular attention is paid to curves and intersections. Council generally engages contractors for this type of work as it is not set up for this type of work practice. Council Officers continue to work with contractors to ensure that the correct practices are being adopted.

Q 2. Could a review be undertaken to consider using a hot mix to

patch pot holes within the PPRC area to minimize the risk of body injury and damage to scooters, bicycles and motorbikes caused by sliding on loose gravel spread over pot hole patches without being swept in?

A Council uses coldmix to patch smaller potholes. However, this

is only effective if placed correctly and is not suitable for larger areas requiring repair. Once again for larger areas bitumen emulsion spray with stone chips is used. Coldmix is pourous and if the hole is not prepared properly, the cold mix “pops out” if water is able to penetrate the hole. Hotmix could be used but more preparation would be required and it is not available locally. It has to be delivered from Adelaide and used in a short time frame. The use of hotmix is not considered cost effective.

7.0 QUESTIONS WITHOUT NOTICE: Several questions were raised and answered/report to be forthcoming by

Management. 8.0 DELEGATIONS/INTERVIEWS: 8.1 Event Strategy Presentation by Rhys Millington, Council Special Event Coordinator.

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Cr Hortin left the meeting at 8.35pm, returning at 8.37pm. Cr Basley left the meeting at 8.54pm, returning at 8.55pm. Cr Gadaleta left the meeting at 8.56pm, returning at 8.57pm. 9.0 NOTICE OF MOTION: Nil. 10.0 COUNCIL COMMITTEES: 10.1 Section 41 Committees 10.1.1 Dry Areas Committee MOVED Cr Gadaleta SECONDED Cr Nayda OM34/13 That the minutes of the Dry Areas Committee meeting held on the

7 February 2013, be received. CARRIED

11.0 PETITIONS: 11.1 Boat Maintenance Facility Petition from Port Pirie Fisherman’s Jetty mooring holders (14). MOVED Cr Paparella SECONDED Cr Stephens OM35/13 That the petition be received and noted.

CARRIED

12.0 CORRESPONDENCE: 12.1 Correspondence of Information: 12.1.1 Australian Local Government Association re Call for Motions for 2013

National General Assembly of Local Government, June 2013 (Canberra).

12.2 Correspondence for Decision : Nil. 13.0 ITEMS FOR CONSIDERATION AS TO CONFIDENTIALITY: Nil. 14.0 OFFICERS’ REPORTS:

14.1 CHIEF EXECUTIVE OFFICER’S REPORT MOVED Cr Gadaleta SECONDED Cr Wilson

OM36/13 That the report be received. CARRIED

14.1.1 Notice of Motion to the LGA re Water Pricing MOVED Cr Devlin SECONDED Cr Nayda OM37/13 1. That Port Pirie Regional Council submit the following Notice

of Motion to the April 2013 Local Government Association General Meeting :

2. That the Local Government Association, on behalf of all Councils in the State, lobby the State Government to reduce the cost of water charged for use on sporting land and public open space after determining with Councils the appropriate level of reduction to apply.

CARRIED

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14.0 OFFICERS’ REPORTS: 14.1 CHIEF EXECUTIVE OFFICER’S REPORT (Cont’d)

14.1.2 Authorisation of the Council Seal MOVED Cr Stephens SECONDED Cr Wilson OM38/13 That the Mayor and Chief Executive Officer be authorised to sign

and affix the Council Seal on the Licence Agreement between Council and the Minister of Emergency Services for the use of the shed at the rear of the Crystal Brook CFS Station, 39 Railway Terrace, Crystal Brook for a term of five years from 1 October 2012, with right of renewal for a further five years at an annual rental of $1 per annum.

CARRIED

14.2 ADMINISTRATIVE SERVICES MOVED Cr Paparella SECONDED Cr Devlin


14.2.1 Cats Bylaw MOVED Cr Wilson SECONDED Cr Hortin

OM40/13 1. In the exercise of its powers contained in section 246 of the Local Government Act 1999, having satisfied the consultation requirements of the Act and, after having had regard to the National Competition Policy Report, the Certificate of Validity provided by the Council’s legal practitioner and the recommendations from the Dog and Cat Management Board, the majority of Council, in the presence of at least two thirds of its members, hereby makes and passes the Cats By-law 2013 as attached to these minutes.

2. Pursuant to section 246(5) of the Local Government Act 1999, the expiation fee for breach of any Council by-laws is set at $187.50 and is to be reviewed annually with Council’s Fees and Charges.

CARRIED (9 For, 1 Against)

14.2.2 Revocation of Community Land – Fletcher Court Cr Nayda advised that his parents own property abutting this land at

the rear and does not believe there is a conflict of interest in the matter and therefore remained in the meeting.

MOVED Cr Wilson SECONDED Cr Paparella OM41/13 1. That Council has considered the reports and the submission

received after the public consultation period has expired and noted them.

2. That the application for revocation of community land Allotment 19, Fletcher Court CT 5317/215 be forwarded to the Minister of Local Government.

LOST

14.2.3 Sale of Road (Redhill) MOVED Cr Stephens SECONDED Cr Stephens/Devlin

OM42/13 That Council begins a Road Process for sale of road adjoining the eastern boundaries of Lots 5 and 6 in DP D25448 Hd Redhill and that the sale price from Council be $270, with all costs being paid by Tom Perry.

CARRIED

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14.0 OFFICERS’ REPORTS:

14.2 ADMINISTRATIVE SERVICES (Cont’d) 14.2.4 Community Bus

Cr Rohde left the meeting at 9.55pm, returning at 9.56pm. MOVED Cr Gadaleta SECONDED Cr Nayda

OM43/13 That use of the Community Bus be opened to community groups in the entire Council region with priority given to the aged and transport disadvantaged.

CARRIED MOVED Cr Stephens SECONDED Cr Hortin

The fee for use (hire) of the bus be set each year with Council’s Fees and Charges, commencing as a trial at $2.00 per km or $1.00 per km for approved groups (seniors/transport disadvantaged).

Amendment MOVED Cr Wilson SECONDED Cr Devlin OM44/13 The fee for use (hire) of the bus be set each year with Council’s

Fees and Charges, commencing as a trial at $1.00 per km or $.50 per km for approved groups (seniors/transport disadvantaged).

The Amendment was put and was CARRIED, became the motion

and was CARRIED. MOVED Cr Hortin SECONDED Cr Paparella OM45/13 That staff negotiate an agreement with the Health Services

regarding establishing a new shed on its grounds or find an alternate suitable location.

CARRIED MOVED Cr Hortin SECONDED Cr Rohde OM46/13 That the Community Bus Guidelines be trialled for a 6 month

period with a report to Council in September 2013 on strengths and weaknesses of the service and recommendations for the future.

CARRIED MOVED Cr Gadaleta SECONDED Cr Paparella

OM47/13 That the community bus be hired for a maximum of 24 hours only.

CARRIED

Cr Gadaleta left the meeting at 10.14pm, returning at 10.17pm. 14.2.5 Nyrstar Smelters Tour Prices

MOVED Cr Basley SECONDED Cr Paparella OM48/13 1. That the Nyrstar Smelter Tour Prices be adjusted to $13 per

adult, $10 concession and $5 per child. 2. That the 2012/13 Fees and Charges Schedule be adjusted to

include the new Nyrstar Smelters Tour prices being $13 per adult, $10 concession and $5 per child.

CARRIED

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14.0 OFFICERS’ REPORTS: 14.2 ADMINISTRATIVE SERVICES (Cont’d) Cr Hortin left the meeting at 10.20pm, returning at 10.22pm. MOVED Cr Gadaleta SECONDED Cr Basley OM49/13 That the issue of monetary allocations for water use to Crystal

Brook Oval, Redhill Oval and Leonard Park, be placed on the Action Report.

CARRIED

14.3 ENVIRONMENTAL SERVICES MOVED Cr Paparella SECONDED Cr Gadaleta


14.4 FINANCIAL SERVICES

MOVED Cr Nayda SECONDED Cr Chivell OM51/13 That the report be received.

CARRIED

14.4.1 Monthly Financial Report MOVED Cr Basley SECONDED Cr Chivell

OM52/13 That the Monthly Financial Report be received. CARRIED

14.4.2 Budget Review 2 MOVED Cr Wilson SECONDED Cr Stephens OM53/13 That the Budget Review 2 and associated financial statements for

the period 1 July 2012 to 31 December 2012, projecting an estimated operating deficit of $3.41 million (amended from $3.32 million deficit), net capital of $7.97 million (amended from $8.11 million) and estimated cash deficit of $134,000 (amended from $110,000) be adopted.

CARRIED

14.4.3 Community Assistance Fund Mid North Emergency Services Team : Leukaemia Foundation Worlds

Greatest Shave – In Kind MOVED Cr Hortin SECONDED Cr Stephens OM54/13 That based on the assessment against criteria contained in

Council’s Community Assistance – Donations, Grants & Assistance to Community, Cultural & Other Organisations Policy and reasons contained within this report, the following allocations from the Community Assistance Fund be made:

Leukaemia Foundation Worlds Greatest Shave – Mid North Emergency Services Team: In-Kind assistance of $850 for road closures and rubbish collection for the 2013 World’s Greatest Shave event to be held at Flinders View Park, Port Pirie on Sunday 17th March 2013.

CARRIED

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14.0 OFFICERS’ REPORTS (Cont’d) 14.4 FINANCIAL SERVICES

14.4.3 Community Assistance Fund (Cont’d) Mid North Emergency Services Team : Leukaemia Foundation Worlds

Greatest Shave – Monetary Assistance MOVED Cr Wilson SECONDED Cr Hortin OM55/13 That based on the assessment against criteria contained in


Leukaemia Foundation Worlds Greatest Shave – Mid North Emergency Services Team: Monetary assistance of $1,000 towards the 2013 World’s Greatest Shave event to be held at Flinders View Park, Port Pirie on Sunday 17th March 2013.

CARRIED Port Pirie Cricket Association MOVED Cr Nayda SECONDED Cr Paparella OM56/13 That based on the assessment against criteria contained in


Port Pirie Cricket Association - Monetary assistance of $4,600 towards the purchase of a new wicket mower to be used at Memorial Oval, Port Pirie to replace the old mower previously gifted by the Council.

CARRIED 14.5 TECHNICAL SERVICES

MOVED Cr Stephens SECONDED Cr Devlin OM57/13 That the report be received.

CARRIED

Cr Nayda left the meeting at 10.35pm, returning at 10.37pm. Cr Basley left the meeting at 10.38pm, returning at 10.40pm.

14.5.3 Purchase of Motor Grader MOVED Cr Gadaleta SECONDED Cr Hortin OM58/13 1. That the existing 120H Caterpillar motor grader be replaced

by a new larger motor grader through a select tender process; 2. That funds of up to $240,000 be allocated in Budget Review 3; 3. That the CEO be delegated to authorise the purchase of the

new motor grader subject to the tender process resulting in the purchase price being within the approved funds.

CARRIED

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14.0 OFFICERS’ REPORTS (Cont’d) 14.5 TECHNICAL SERVICES

14.5.4 Pedestrian Facility – Mid North Education Centre Parking – Gertrude and David Street Precinct

Cr Nayda advised that he is an employee of the Mid North Education

Centre and does not believe there is a conflict of interest in the matter and therefore remained in the meeting.

MOVED Cr Wilson SECONDED Cr Stephens OM59/13 1. That Council resolve to install a flush (pavement marking

only) Emu School Crossing on David Street between Gertrude Street and The Terrace, in front of the Mid North Education Centre.

2. That in conjunction with the Emu Crossing, Council installs formalised on-street angled car parking along that section of David Street.

CARRIED 14.5.5 Action Report Road Train Access (OM63/12) Cr Paparella tabled a series of questions/answers regarding heavy

vehicle access to Port Pirie from Barry Murray. 15.0 NEXT MEETING: Wednesday 27 March 2013 at 7.30pm. 16.0 CLOSE: The meeting closed at 10. 42pm

________________ MAYOR

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Mayoral ReportMayoral Report

1. Meetings and functions for the period

21 February 2013 to 20 March 2013

2. Future appointments for the period

21 March 2013 to 17 April 2013

3. Birth Letters to 20 March 2013

4. Condolence Letters to 20 March

2013

Brenton Vanstone

Mayor

27/3/2013

Ordinary Council Meeting

Wednesday

27 March 2013

115 Ellen Street (PO Box 45)

PORT PIRIE SA 5540

Phone: 86 33 9738 Fax: 86 325801

Email: [email protected]


Mayor Brenton Vanstone with representatives from the Mundoora Progress

Assoc. winner of Port Pirie’s

Australia Day Event of the Year

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Friday 22 February 2013

- Attended St Mark’s College Bosco Campus Athletics Carnival Saturday 23 February 2013

- Attended Pink Stumps Day – South Port Cricket Club - Attended Official Opening Port Pirie Regional Art Gallery “A Country Woman’s

Wardrobe” Sunday 24 February 2013

- Attended Premiere Youthinc Documentary Project “Adventure of a Lifetime” – Adelaide

- Visited SA Caravan & Camping Show to support Tourism & Art Centre staff - Attended Sporting Association of Port Pirie 33rd Annual Presentation Dinner

Monday 25 February 2013

- Attended Regional Development Australia Yorke & Mid North, Port Pirie Regional Council, Member for Frome Geoff Brock, Federal Member for Grey Rowan Ramsey – Strategic Planning Workshop

- Meeting with Midge Johnson, Port Football & Community Club and Serge Harmer, Solomontown Football Club re Sport & Recreation Plan

- Attend the Funeral of Geoff Wilson – Clements Gap Tuesday 26 February 2013

- Meeting with Jeevan Duet, Colliers re Wandearah Road Project - Teleconference re Preparation for Alliance Group Meeting -

Wednesday 27 February 2013

- Attended LGA Mining Forum - Adelaide - Chaired Ordinary Meeting of Council

Thursday 28 February 2013

- Attended Upper Spencer Gulf Alliance Group Meeting with Minister Simon Crean & Minister Gail Gago - Adelaide

- Attended Premier, Jay Weatherill’s Reception – Mad March – Adelaide Friday 1 March 2013

- Attended Clipsal 500 as a guest of the Premier Jay Weatherill - Adelaide Saturday 2 March 2013

- Attended Des Parker’s Photographic Exhibition – Fundraiser for Relay for Life Monday 4 March 2013

- Interview Advertiser, Tess Akerman re Port Pirie Youth Tragedy - Interview Southern Cross Television, Amy Phillips re Council Meeting - Interview TraxFM Radio re Council Meeting - Attended CEO Performance Review Committee Meeting

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Tuesday 5 March 2013 - Meeting with Jeevan Duet re Wandearah Road Development - Meeting with Des Hackett, Pirie Taxi Services re Taxi Service - Interview Recorder Newspaper re Launch of the “New State Brand” by Premier Jay

Weatherill - Attended Port Pirie Chamber of Commerce Business Networking Evening - Attended Port Pirie Prostate Cancer Support Group 10th Anniversary –

Congratulation speech and Presentation of Certificates Wednesday 6 March 2013

- Attended Premier Jay Weatherill “New State Brand” Launch – Adelaide - Dinner with Russell Wortley MP and wife Dana

Thursday 7 March 2013

- Interview ABC Radio re Camel Abattoir - Meeting with Michelle & Moira Coffey re GridHQ - Officially Launched the One Card Library Network – Port Pirie Library - Officially Opened Rocky River Ag Services New Showroom – Crystal Brook

Tuesday 12 March 2013

- Performed Australian Citizenship Ceremony for Janet Allen – United Kingdom - Attended Joint Launch of the Passport Program, Napperby & Port Germein Schools

at Napperby School - Attended Minister for Tourism Leon Bignell MP “Meet & Greet” with Tourism Industry

Operators Wednesday 13 March 2013

- Attended Department for Education & Children’s Development – “Brighter Futures Leading Locally”

- Attended Official Opening - BHAS Bowling Club New Greens by Minister for Tourism, Leon Bignell

- Attended Solomontown Primary School Passport Program Launch - Hosted Mayoral Reception for Official Launch of Port Pirie Community Passport - Chaired Council’s Strategic Planning Workshop


- Meet & Greet with SAPOL’s new Superintendent in Port Pirie, Scott Denny - Lunch with Bishop Greg O’Kelly re Beautification of Port Pirie

Friday 15 March 2013

- Meeting with Hayden & Kylie Bentley re Development Opportunities Saturday 16 March 2013

- Attended A Grade Cricket Grand Final between Wandearah & South Port Sunday 17 March 2013

- Attended Leukaemia Foundation’s World’s Greatest Shave – Port Pirie - Attended Cocktail Party for Nyrstar CEO, Roland Junck

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Monday 18 March 2013

- Attended Farewell for Jarred Davies Tuesday 19 March 2013

- Attended 3rd Annual SA Resources & Infrastructure Conference – Adelaide Wednesday 20 March 2013

- Attended 3rd Annual SA Resources & Infrastructure Conference – Adelaide Brenton Vanstone MAYOR

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Future Appointments for the Period Thursday 21 March 2013 to Wednesday 17 April 2013

Thursday 21 March 2013 - Presentation of Australian Citizenship Certificate to Janet Allen - Jim McDowell & Bluey Johnson re Development Issues - Grant Dempsey, Total Electrical Construction re Engineering Studies - Roger Kleinig & Phillip Brice re Youth Ministry

Friday 22 March 2013

- Mid North & Yorke Regional Planning Forum – Wallaroo Saturday 23 March 2013

- Ross & Gloria Lambert 60th Wedding Anniversary Celebrations – Crystal Brook Monday 25 March 2013

- Industry Breakfast – Glenn Poynter & Patrick Cummings - Mayoral Reception – Convoy to Daly Waters – Fundraiser for the Royal Flying Doctor

Service - Special Meeting of Council

Wednesday 27 March 2013

- Official Opening Joyce Gray Day Care Centre – 30 Years On - Ordinary Meeting of Council


- Interview Southern Cross Television re Council Meeting Wednesday 3 April 2013

- Regional Communities Consultative Council Regional Statement Workshop – Clare Friday 5 April 2013

- Crystal Brook Netball Club Debutante Ball – Crystal Brook Saturday 6 April 2013

- Relay for Life – Port Pirie - Mayor Vanstone’s Prayer Dinner/Reception

Monday 8 April 2013

- Port Pirie Community Focus Group Meeting Wednesday 10 April 2013

- Council’s Strategic Planning Workshop Saturday 13 April 2013

- Youth Expo – Solomontown Beach - TBC

20

5

Tuesday 16 April 2013

- Upper Spencer Gulf Common Purpose Group Meeting – Port Augusta Wednesday 17 April 2013

- Wallman Lawyers’ Annual Regional CEO & Mayor Dinner - Adelaide Brenton Vanstone MAYOR

21

6


BIRTH LETTERS UP TO 20 MARCH 2013

ORDINARY MEETING OF COUNCIL – WEDNESDAY 27 MARCH 2013

PARENTS

BABY

NAME

Mr & Mrs Colin & Aleesha Goddard

Son

Baylen Ian

Mr & Mrs Josh & Jess Smith

Son

Rylee Taite

Mr & Mrs Alex & Olivia Alpe

Daughter

Lottie Harriet

22

7


CONDOLENCE LETTERS UP TO 20 MARCH 2013

ORDINARY MEETING OF COUNCIL – WEDNESDAY 27 MARCH 2013

NAME

AGE

Geoffrey Roy Wilson

89 years

John Albert Clarke

91 years

Judith Ann Waters

Mark Christopher Veitch

46 years

Carolyn Judith (Judy) Trotter

62 years

Betty Lenore Treloar

87 years

Elizabeth Joy Roberts

44 years

Gloria White

Thomas Malcolm Manfield

97 years

Ronald John Vinall

80 years

23

MEMBER REPORT : CR LEON STEPHENS

MARCH 2013

1 March Meeting with Lions club regarding shade covering at Lions park and the beach, answered by CEO will need more follow up.

Questioned by constituent regards trading hours at the Central Hotel - allegedly alcohol being consumed 7.45 am, answered by Colin Byles needs follow up.

4 March Meeting with St Josephs re crossing, answered by CEO, not yet completed.

7 March Discussed with stable owner and then Steve Wilsdon re possible use of horse manure for use on Council parklands – ongoing.

14 March Meeting George Mailer regarding leaves in his garden - awaiting reply from Steve Wilsdon

16 March Phone call from Chris Thompson regarding Phelam Road.

18 March Meeting with Pirie Football Managers

19 March Main Street Master Plan meeting

20 March Audit Committee meeting

21 March Sports and Rec Special Meeting

25 March Special Meeting of Council

24

NOTICE OF MOTION That the Administration submits a report on The Crystal Brook Swimming Pool to The Sport and Recreation Committee as part of considerations on rationalisation of sporting facilities. The report should provide a summary of the costs and usage of the Crystal Brook Swimming Pool, including, but not limited to:

• The Cost of The Pool – Operating and Capital within the last five years. • The Expected Cost of Pool - Operating and Capital over the next 5-10 years. • Age of the existing pool and facilities • Life expectancy of the pool and facilities before replacement. • Approximate cost of replacement pool. • Patronage of the Crystal Brook Swimming Pool • Opening Hours of the Crystal Brook Swimming Pool

The Sport and Recreation Committee would then be in a position to make a recommendation to the full Council as to the continued operation of the Crystal Brook Pool. ------------------------------------------------ Given that the Council, as part of its Sport and Recreation Policy, is considering the rationalization of sporting and recreational facilities and that Council is closely monitoring asset management and finances, it seems an appropriate time to get a report on the prognosis of the Crystal Brook Swimming Pool.

In recent years money has been spent to keep the pool operational although the age of the pool must surely be factored into the equation.

A detailed report will give Council an insight of future requirements in determining priorities relating to the Crystal Brook Swimming Pool. . Cr Shirley Hortin

25

Please accept the following Notice of Motion to rescind a previous motion of council made on 27th April 2011.

NOTICE OF MOTION: That the following motion OM127/11, endorsed at the Ordinary Meeting of Council held on 27th April 2011 be RESCINDED: 13.0 OFFICERS’ REPORTS: 13.5. TECHNICAL SERVICES 13.5.2 Speed Limit Reviews MOVED Cr Rohde SECONDED Cr Hortin OM127/11 11. Support the DETI position to remove the existing 80kph zone on Pelham Road and introduce a consistent 50kph zone for the entire length of the road between Three Chain Road and Senate Roads. ---------------------------------------------------------- If the above motion is successful I wish to submit the following Notice of Motion. NOTICE OF MOTION With respect to the current 50kph zone on Pelham Road it is recommended that Council resolves to have the speed limit on Pelham Road as follows:

• Maintain the 50kph zone for Pelham Road with exception of the section 150m South East of The Terrace to Three Chain Road where the speed limit shall be 80kph.

Points to consider when determining this motion include but are not limited to:

• It is inappropriate to have the section on Pelham Road between Three Chain Road and 150m South East of The Terrace at 50kph given many members of the community have expressed dissatisfaction about the issue since the speed was reduced from 80kph back to 50kph in 2011.

• Pelham Rd 50kph speed limit (between 150m South East of The Terrace and Three Chain Road) does not satisfy the primary requirements of AS1742.4-2008 which legally governs the setting of speed limits.

• To qualify as a 50kph zone the single most determining factor is being residential or commercial environment, within the town boundary. - This so said particular section of Pelham Road is not a residential or commercial environment as defined in the Australian Road Rules.(There must be housing in existence or street lighting in existence to meet the LEGAL definition of Residential/Commercial).

• It is also worth noting there is a buffer of nearly 40m between the back fence line of the subdivision and the Pelham Road carriageway. In addition the back fences of those Rural Living properties face Pelham Road.

• Drivers leaving Casurina Drive heading towards T Junction on Pelham Road have the luxury of exceptional sight distance in both directions, well before they get to the T Junction, therefore poses as no problem.

• The situation as it stands now ie 50kph seems only beneficial to the regular Policing and issuing of fines that could arguably not meet the requirements of AS1742.4-2008.

Cr Shirley Hortin

26

MEETING: Ordinary Meeting of Council DATE: 27 March 2013

DEPARTMENT: Technical Services OFFICER: Len Wilton, Manager Technical Services

REPORT ITEM: 9.2

REPORT TITLE: Response to Notice of Motion Speed Limit Review – Pelham Road: Rescission Motion

NOTICE OF MOTION:

That DPTI be requested to maintain the 50kph speed zone for Pelham Road with the exception of that section of Pelham Road 270m south-east of The Terrace to Three Chain Road where it is requested that the speed limit revert back to 80kph.

The setting of speed limits is a Ministerial delegation to the Department of Planning,

Transport and Infrastructure (DPTI).

In determining appropriate speed limits DPTI use various guides as follows:

Austroads Guide to Road Safety Part 3: Speed Limits and Speed Management which is based around the Safe System approach to road safety.

Manual of uniform traffic control devices Part 4: Speed Controls (AS1742.4-2008)

The South Australian Road Safety Action Plan which highlights key priority actions including setting speed limits that take into account the level of risk on the road network and the benefits of lower speeds in minimising the incidence and severity of injury in the event of a crash.

When determining speed limits, it is often a matter of finding the appropriate balance between motorists who want a higher speed zone and members of the local community who want lower limits.

Speed limits are set taking into account the primary function of the road as well as other factors like roadside development, road and traffic characteristics and crash history. Where development density varies along a section of road, it is desirable to keep the frequency of speed limit changes to a minimum. Over the last decade, guidance on how speed limits are determined has changed to the extent that there is now less emphasis on a drivers’ general perception of a reasonable travel speed on a road as measured by the 85th percentile speed.

The Department generally seeks comment from local government to proposed changes as community input.

With respect to the section of Pelham Road between The Terrace and the Spencer Highway (Three Chain Road), it is acknowledged that there is less development on Pelham Road between Casuarina Drive and Wilsdon Way than might normally be found on a typical 50km/h street. However motorists entering from Three Chain Road are essentially entering a ‘built up’ area and as speeds are constrained by the geometry of the road, the reverse curve and the junction with Casuarina Drive.

This proposed reduction in the speed zone was raised with DPTI in part because the 80km/h zone only applied over a short distance of Pelham Road, as well as the public’s general concern about the use of too many speed zones.

27

Technical Services had received comments from a couple of residents living on

Casuarina Drive and also Wattle Drive that travel speed along Pelham Road caused concern when entering and exiting Pelham Road and that the speed limit of 80km/h was not consistent with their perception of the urban nature of the development in the area.

Investigation of the travel time impact of lowering the zone showed the difference in travel time over the length of Pelham Road subject to the reduction in speed limit would be about 15 seconds, however given the reverse curve on approach to Three Chain Road and the presence of the junction, the actual difference in travel times would 10 seconds or less, assuming that travel is not restricted by other factors.

While no statistics are available it is apparent that there are pedestrian movements along Pelham Road during before and after school hours as well as during the day, and the 50km/h limit provides a greater level of safety for these pedestrians that are required to walk along the road shoulder/verge given there is no kerbing on this section of the road.

It is likely that the next area of development will occur in the land fronting Pelham Road between Casuarina Drive and Wattle Drive creating the impetus to again lower the speed limit is it raised back to 80km/h in the interim. While timing of that development is unknown it is reasonable to suggest a period of twelve to eighteen months. Thus any increase in the current speed limit is likely to be for a relatively short period.

A check of Council’s records shows that only one complaint has been received about the change in speed limit on Pelham Road since it was introduced in July 2011. Technical Services staff have had considerable liaison with one individual concerned about the lowering of the speed limit.

Should Council determine that it wishes to request DPTI to reinstate the 80km/h zone in this instance, for consistency it might wish to consider requesting DPTI to change two other locations of similar circumstances:

Senate Road south of Dyer Street which likewise at this time does not have adjacent development for a section length of about 500m but links areas of development, and

Anzac Road between Broadway Road and Good Rd which also at this time does not have adjacent development for a length of about 900m but links two areas of residential development.

It is understood both locations have been speed zoned as continuous 50km/h sections since the introduction of the 50km/h urban speed limit and apparently don’t generate concerns from users.

Clearly both sites are similar to Pelham Road in that in a pure sense there is no adjacent development for the purpose of application of standards and guidelines but judgement is required to achieve a balance between setting a reasonable speed and introduction of a number of speed limit changes.

REPORT 9.2: Speed Limit Review – Pelham Road: Rescission Motion (Continued)

28

Port Pirie Regional Council 1 Minutes – Asset Management Committee – 6 March 2013


MINUTES OF THE ASSET MANAGEMENT COMMITTEE MEETING HELD ON WEDNESDAY 6 MARCH 2013 IN THE COUNCIL CHAMBERS, ELLEN STREET, PORT PIRIE COMMENCING AT 5:00 PM. 1.0 PRESENT: Committee Members

Cr N Wilson (Chairperson), Cr M Basley, Cr D Gadaleta and Cr J Rohde. Also Attending Dr A Johnson, CEO: L Wilton, Manager Technical Services; W Reimann,

Manager Financial Services and K Johnson, Project Manager Rural. 2.0 APOLOGIES: Mayor Brenton Vanstone

3.0 REVIEW PREVIOUS MINUTES:

MOVED Cr Basley SECONDED Cr Gadaleta AM01/13 That the minutes of the Asset Management Committee Meeting held on

19 December 2012, be received and noted. CARRIED

4.0 BUSINESS ARISING: Nil. 5.0 ITEMS FOR INFORMATION:

5.1 Update on AMP and LTFP MOVED Cr Basley SECONDED Cr Rohde

AM02/13 That the report be received noting that the AMP and LTFP are on target and will be presented in Draft to this Committee in April 2013 prior to being presented to Council.

CARRIED 5.2 Update on Conquest and RSM Implementation

MOVED Cr Rohde SECONDED Cr Basley AM03/13 That the report be received, noting that although there have been issues

with the manipulation of the road data, Conquest and RSM are expected to be implemented in April 2013.

CARRIED

6.0 BUSINESS:

6.1 Draft Capital Works Program 2014-2023 MOVED Cr Rohde SECONDED Cr Gadaleta

AM04/13 That the draft Capital Works Program 2014-2023 (as amended) be received and that costs be included into the draft Long Term Financial Plan for consideration by Council and Audit Committee.

CARRIED 7.0 OTHER BUSINESS: Nil 8.0 NEXT MEETING: To be advised 9.0 CLOSURE: The meeting closed at 7:30pm.

_________________ CHAIRMAN

29

Port Pirie Regional Council 1 Minutes – Audit Committee 20 March 2013


MINUTES OF THE AUDIT COMMITTEE MEETING HELD ON WEDNESDAY 20 MARCH 2013 IN THE CONFERENCE ROOM, COUNCIL ADMINISTRATION CENTRE, 115 ELLEN STREET, PORT PIRIE, COMMENCING AT 5:30PM. 1.0 PRESENT: R Mooney(Chairperson), Mr G Poynter, Crs M Basley, L Stephens and N

Wilson. W Reimann, Manager Financial Services.

2.0 APOLOGIES: Nil. . 3.0 PREVIOUS MINUTES: MOVED Cr Stephens SECONDED Cr Basley AC1/13 That the minutes of the Audit Committee Meeting held on 31 October

2012 be received and noted. CARRIED

4.0 BUSINESS ARISING: Nil. 5.0 ITEMS FOR INFORMATION: 5.1 2012/13 Budget Review 1

MOVED Cr Wilson SECONDED G Poynter AC2/13 That the 2012/13 Budget Review 1 report be received and its contents

noted. CARRIED

5.2 2012/13 Budget Review 2

MOVED Cr Basley SECONDED Cr Stephens AC3/13 That the 2012/13 Budget Review 2 report be received and its contents

noted. CARRIED

5.3 Long Term Planning Update MOVED Cr Wilson SECONDED Cr Stephens

AC4/13 That the long term planning update report be received. CARRIED

5.4 Audit Committee Work Program 2012/13

MOVED Cr Basley SECONDED Stephens AC5/13 That the updated Audit Committee’s 2012/13 Work Program be

received and noted. CARRIED

6.0 BUSINESS:

6.1 External Audit Opinion and Management Letter 2012 MOVED Cr Basley SECONDED G Poynter AC6/13 1. That the letters from Dean Newbery and Partners regarding the

provision of the 2012 Audit Opinion to Council and the 2012 Balance Date Management Letter be received;

2. That Dean Newbery and Partners be advised of Council’s progress towards the adoption of an up to date Long Term Financial Plan.

CARRIED

30

Port Pirie Regional Council 2 Minutes – Audit Committee 20 March 2013

6.0 BUSINESS (Cont’d) 6.2 Internal Control Framework MOVED A Poynter SECONDED Cr Basley AC7/13 1. That the letters from Dean Newbery and Partners providing a

sample of internal control weaknesses be received; 2. That actions in response to the sample of internal control

weaknesses be implemented and/or investigated in preparation for the increased scrutiny of internal controls from 2015.

CARRIED

6.3 Long Term Financial Indicator Targets MOVED Cr Basley SECONDED Cr Stephens

AC8/13 That the following long term financial indicator targets be adopted by Council:

Operating Surplus Ratio: Minimum Maximum Short Term -5% 0% Medium Term 0% 5% Long Term 5% 10% Net Financial Liabilities Ratio: Short Term 30% 70% Medium Term 30% 70% Long Term 30% 70% Asset Sustainability Ratio: Short Term 100% 120% Medium Term 100% 120%

Long Term 90% 110%

CARRIED

7.0 OTHER BUSINESS: Nil 8.0 NEXT MEETING: 15 May 2013 (tbc) 9.0 CLOSURE: The meeting closed at 6.20pm.

_________________ CHAIRMAN

31


DEPARTMENT: Office of CEO OFFICER: Dr Andrew Johnson

REPORT ITEM: 12.2.1 – CORRESPONDENCE FOR DECISION

CORRESPONDENT: Central Local Government Region

Implementation NA Budget Impact Nil Risk Assessment NA File References 735.35 (I19622) – Central Local Government Region STRATEGIC REFERENCE:

Goal 1 Outcome 1.6 Target 1.6/3

Quality Lifestyle Community Representation Provide input into various inquiries, request for submissions and other consultative processes on issues that have a direct effect on our community.

RECOMMENDATION: That Council support the following candidates to fill the two delegate and 1 proxy delegate to the LGA State Executive Committee – Central Zone, in order of preference: 1. 2. 3. 4.

EXECUTIVE SUMMARY:

Support information for several of the candidates is attached.

32

% I =\ 6 a a / ~i 5 5 . 3 5 / ^ j / e &

Central Local Government Region of South Australia Incorporated under provisions of the Local Government Act

Dr Andrew Johnson Chief Executive Officer Port Pirie Regional Council PO Box 45 PORT PIRIE SA 5540

ABN: 34 728 242 315

Chairman: Mayor James Maitland

28 t h February 2013

RE: NOMINATIONS TO THE LOCAL GOVERNMENT ASSOCIATION OF SA STATE EXECUTIVE COMMITTEE - CENTRAL ZONE

Executive Officer: Anita Crisp

Postal Address: PO Box 168 CRYSTAL BROOK SA 5523

Telephone: (08) 8638 5557 0427 609 404

Email:

[email protected]

Website: www. centralregion.sa.gov.au Member Councils: • The Barossa • Barunga West • Clare & Gilbert Valleys • Copper Coast • Flinders Ranges • Goyder • Light Regional • Mallala • Mount Remarkable • Northern Areas • Orroroo/Carrieton • Peterborough • Port Pirie Regional • Wakefield Regional • Yorke Peninsula

Dear Andrew,

Further to correspondence to your Council late last year, I can now advise that, as of close of nominations at 12.00 noon today, the following nominations for the 2 delegate and 1 proxy delegate positions to the LGA State Executive Committee - Central Zone have been received:

• AG NEW, Mayor Ray (Yorke Peninsula) • AUGHEY, Mayor Allan (Clare & Gilbert) • CLARK, Mayor Denis (Northern Areas) • MAITLAND, Mayor James (Wakefield)

As there have been more nominations for zone delegates received than positions available, an election will now be conducted.

A voting slip is attached and must be returned to me by 12 noon, Tuesday 2 n d April 2013.

Once completed, voting [email protected], faxed: Crystal Brook SA 5523.

slips can be emailed: 86385551 or posted: PO Box 168

The outcome of the election will then be provided to all Councils and the LGA, in time for formal appointment of zone delegates and LGA State Executive Committee at LGA SA General Meeting in mid April.

Should you have any queries regarding the process, please contact either the LGA SA on: 82242000 or myself on mobile: 0427609404 or email: [email protected].

Kind Regards

Anita Crisp Executive Officer cc: City of Port Augusta; LGA

33

mailto:[email protected]

http://centralregion.sa.gov.au



LOCAL GOVERNMENT ASSOCIATION OF SOUTH AUSTRALIA

LGA STATE EXECUTIVE COMMITTEE

'CENTRAL ZONE' VOTING BALLOT

Please indicate your Councils first to fourth preference for Central Zone delegates to the LGA SA State Executive Committee and return the voting slip to the Central Region Executive Officer by:

12.00 noon, TUESDAY 2ND APRIL 2013

Mayor Ray Agnew (District Council of Yorke Peninsula)

Mayor Allan Aughey (Clare and Gilbert Valleys)

Mayor Denis Clark (Northern Areas)

Mayor James Maitland (Wakefield Regional Council)

Name and Signature of Respondent: Date:

Council:

Please return voting slips by: post: PO BOX 168, CRYSTAL BROOK SA 5523 email: [email protected] fax: 08 86385551

34


of 1

Central Local Government Region

From: "Jackie Reddaway" <[email protected]> Date: Thursday, 7 February 2013 12:50 PM To: <[email protected]>; "Mayor" <[email protected]> Cc: "Andrew Cameron" <[email protected]> Subject: Nomination to the Local Government Association SA State Executive Committee - Central Zone

Good Afternoon Anita

Our Council would like to nominate Mayor Ray Agnew as a delegate to the LGA SA State Executive -representing Central Zone, As a member of Local Government for 29 % years holding positions as Deputy Chairman, Chairman of the previous District Council of Yorketown for 6 years, and then as Deputy Mayor of DCYP for 9 years and now Mayor of the District Council of Yorke Peninsula since November 2006 we believe that he has the knowledge and experience to make a positive contribution to the State Executive and he will ably represent the interests of the Central Local Government Region on the State Executive.

He was the Chairman of the former LGA Financial Sustainability Advisory Committee and he is currently the Chairman of CLGR Audit Committee. He is also currently the proxy representative on the LGA State Executive for CLGR. Mayor Agnew was the State Executive Regional Member on the reference group

established by the LGA to review the LGA Constitution which comes into effect f rom 1 s t May 2013.

Please accept this as his formal nomination.

Kind Regards

Jackie Reddaway 1 Executive Assistant to the Chief Executive Officer and Mayor District Council of Yorke Peninsula I Principal Office - Maitland Ph: 08 - 8832 0000 I F: 08-8853 2494 E: [email protected] I W: www.yorke.sa.Rov.au This email is intended for the named recipient only. The information contained in this message may be confidential or commercially sensitive. If you are not the intended recipient you must not reproduce or distribute any part of this email, disclose its contents to any other party, or take any action in reliance on it. If you have received this email in error, please contact the sender immediately. Please delete this message from your computer.

O u r V i s i o n \ I To be <i ihfftttog pmMsuiaf pfsusi Of * » h&stags,

ptecm (to tim:, wsnk ami pfajfi

No virus found in this message. Checked by AVG - www.avg.com Version: 2013.0.2897 / Virus Database: 2639/6086 - Release Date: 02/06/13

1/03/2013

35






http://www.yorke.sa.Rov.au

http://www.avg.com

LOCAL GOVERNMENT ASSOCIATION OF SOUTH AUSTRALIA

LGA STATE EXECUTIVE COMMITTEE NOMINATION FORM

'CENTRAL ZONE'

FULL NAME OF NOMINEE: CR. DENIS VINCENT CLARK (MAYOR)

NOMINATING COUNCIL: (please tick council of which nominee is a current member)

Regional Council of Goyder The Barossa Council

District Council of Barunga West

Clare and Gilbert Valleys Council

District Council of Coober Pedy

District Council of the Copper Coast

The Flinders Ranges Council

Light Regional Council

District Council of Mallaia

District Council of Mount Remarkable

Northern Areas Council

District Council of Orroroo Carrieton

District Council Peterborough

Port Pirie Regional Council

of

Wakefield Regional Council District Council of Yorke Peninsula

City of Port Augusta N/A

Current Council Position(s): Mayor (Elected November 2012) Elected to Council: First meeting May 2000

Previous Local Government Experience:

Central Local Government Water Committee LGA Farm Fire Unit Working Party

Local Government Policy Views and Interests:

I would like to see equality of access for rural communities to Commonwealth funding for the rural sector to maintain our existing health services and education, and to also maintain and improve our existing assets, eg. roads and infrastructure. Country ratepayers are already disadvantaged because of our location.

Other Relevant Information: Representative on Mid North Health Advisory Committee, Jamestown Community Action Group, Apex Club Life Membership, Jamestown Racing Club Committee, Bundaleer Festival Committee.

AUTHORISATIONS: / hereby declare that the information contained within this nomination form is true and correct.

Signature Of Nominee:

Witnessed By CEO/Senior Officer:

Council Date: 26 February 2013

PLEASE RETURN NOMINATION BY 12.00 NOON, THURSDAY 28TH FEBRUARY 2013 TO: EXECUTIVE OFFICER, CENTRAL LOCAL GOVERNMENT REGION OF SA INC., PO BOX 168, CRYSTAL BROOK SA 5523

FAX: 86385551; EMAIL: [email protected] '

36


J a m e s W a l t e r M a i t l a n d

NAME: ADPRESS: PHONE/FAX: MOBILE EMAIL DATE OF BIRTH: MARITAL STATUS: OCCUPATION

EDUCATION

James Walter Maitland RSD 10, CLARE SA 5453 8846 2165 0419 826 130 [email protected] 14/1/1948 Married to Prue, two adult children 1970-Current, Fourth generation Owner/Manager of Clarevale, -

family farming grazier. 1966-1969 Farm duties at Clarevale. 1965-1966 Jackaroo on pastoral properties Collegiate School of St. Peter. Matriculation and Leaving Honours completed in 1963 and 1964.

i

LOCAL GOVERNMENT

2011 - to date 2009 - to date 2009 - to date 2009 - to date 2008 - to date 2002 - to date 2000 - to date 1999 - 2 0 0 2 1999 - 2 0 0 0 1997 - to date 1995 - 1 9 9 7 1995 - 1997 1991 - 1995 1988 - 1 9 8 9 1987 - 1989 1985 - 1 9 8 7

Chairman of Local Government Waste Government Committee LGA Vice President (Country) (acting President 2011) Chairman South Australian Regional Organisations of Councils Boundary Adjustment Facilitation Panel Chairman Adelaide Plains Marketing inc. Chairman Central Locai Government Region of SA Central Zone Delegate LGA State Executive Deputy Chairman Central Local Government Region of SA Central Zone Delegate Proxy LGA State Executive Inaugural Mayor Wakefield Regional Council Executive Member Mid North Regional Development Board Deputy Chairman District Council of Blyth-Snowtown Councillor District Council of Blyth-Snowtown Local Government Executive Member Mid North Local Government Region Deputy Chairman District Council of Biyth Councillor District Council of Biyth

OTHyERCOMMUWTY ACTIVITIES

EDUCATION: • 1983-1988 . 1981-1983 • 1980-1981 • 1979-1980 • 1978-1979

HEALTH • 2000 - 2006 • 1995-1998 • 1985-2003

AGRICULTURE: • 1991 - 2 0 0 6

1973-2001 1992-1994 1967-1972

Chairman Clare Primary School Council Member Clare Primary School Council Member State Kindergarten Union Board Chairman Clare Kindergarten Committee Member Clare Kindergarten Committee

Chairman Wakefield Regional Health Service Inaugural Chairman Wakefield Regional Health Service Board Clare Hospital Board (became Burra, Clare, Snowtown Health Service)

Animal and Plant Control Board member • former Broughton & Districts 1991 to 1997 • Lower North (from 1997 to 2006, Chairman from 2002 to 2004) Clare Show Society (Honorary Life Member in 2003) President Clare Show Society Clare Rural Youth (president 1968-1969) - Zone Representative on State Committee, State Council member

37



DEPARTMENT: Office of CEO OFFICER: Dr Andrew Johnson

REPORT ITEM: 14.1.1

REPORT TITLE: Solomontown Boat Launching Ramp

Implementation TBD Budget Impact $1.7m+ (unbudgeted) Risk Assessment File References 685.1 – Solomontown Boat Ramp STRATEGIC REFERENCE: Goal 3 Outcome 3.1

Strategy 3.1.5

Infrastructure & Asset Management Provision of Community Infrastructure, services & facilities Continue to develop the City’s water front including fishing, boating and recreation facilities

RECOMMENDATION:

FOR INFORMATION.

EXECUTIVE SUMMARY:

The following report provides an overview of the history and current status of the Solomontown boat ramp duplication and dredging project.

Discussion Council resolved at its February 2013 Ordinary Meeting as follows: OM31/13 That the CEO bring back a report and costings with potential to access

a marine facilities grant on the upgrade and duplication of the Solomontown boat launching facility and dredging a perimeter around the facility.

Attachment 1 to this report is a copy of a report to the April 2009 Ordinary meeting of Council on this project.

The report indicates the scope of works required, an indicative cost, and an overview of the environmental issues associated with the project.

Since this report was prepared, Council has commissioned Golder Associates to undertake further soil sampling of the area to be dredged, as required by the EPA. The findings made by Golder Associates were that the sediment was of low level contaminants, which Council was unable to accept under its licence at the Three Chain Road Landfill.

At a meeting held in mid 2011 between Golders, Council and the EPA, the EPA accepted Council’s proposal to reuse the sediment on site, by reclaiming an area of land near the John Pirie Bridge. That is, if the sediment is not removed from site, it was not required to be disposed of at an appropriately licenced landfill.

39

REPORT ITEM 14.1.1 – Solomontown Boat Launching Ramp (Cont’d)

The EPA, after accepting the disposal method of the sediment, requested details via an Environmental Management Plan, as to how Council was to undertake the dredging and what environmental protection measures was Council intending to put in place to stop sediments flowing into the rest of the river.

Details of the meeting with the EPA and a proposal from Golders to prepare the Environmental Management Plan are included in attachment 2.

This project, while being a long overdue project and one with merit, was placed on hold in late 2011, due to the costs involved in moving this to the next stage and Council not having the funds in its budget, as well as this project being given a lower priority than other projects (such as waste management, Solomontown Beach Plaza, asset renewals, CBD upgrade, Memorial Oval Sports prescinct, and improvements to the City’s entrances). This priority was reconfirmed at the November 2012 Ordinary Meeting.

Based on the priority set out at the November 2012 meeting, considerable resources (both internal and external) have been deployed to develop concept plans, costings and grant applications for Council’s priority projects.

In relation to this project, given it was allocated a lower priority by Council, the view was to review the concept plans, resolve the remaining environmental issues, determine the costings and seek funding options for the project; once the waste management project was bedded down (as this has consumed a large amount of Council’s resources). As an interim measure, given that this project was considered by Council as being a low priority compared to other projects, and given that those other projects are potentially worth $15m+, thus making this project some time away, Council submitted a grant application to just replace the current pontoon at the boat ramp due to its poor condition.

At the February 2013 Ordinary Meeting, Elected Members mentioned that this project could be funded from the Recreation Fishing Levy. As indicated in the attached report, this may be an option to fund 50% of the project, with Council liable for the balance (potentially $850,000). Funding under this program will always be available while the State Government continues to collect the levy.

Once again, as indicated at the November 2012 Ordinary Meeting, I seek Council’s direction as to the priority it places on this project compared to the others (such as waste management, Solomontown Beach Plaza, asset renewals, CBD upgrade, Memorial Oval Sports prescinct, and improvements to the City’s entrances), as this project will be competing against the others for internal and external resources, Council funding, and potentially for the same grant funds. This is not a reflection of this project, which has many merits, but a reflection on Council’s relevant priority in order to determine the order in which projects will be development, priority for Council funding, and priority for preparing grant submissions.

40

Port Pirie Regional Council CEO’s Report – Ordinary Meeting of Council 22/04/09

2.0 UPGRADE OF SOLOMONTOWN BOAT RAMP AND YACHT CLUB INFRASTRUCTURE

Current Budget Impact $1.7 Million Link to Strategic Plan KRA – Infrastructure Strategy – provide sporting and recreation facilities that

meet the needs of the community and attract key sporting and recreation bodies

Action – Continue to develop the City’s waterfront

including fishing and bating activities Implementation Timing Immediate Purpose

To review the options and determine Council’s priorities for the upgrade of the Solomontown Boat Ramp and Yacht Club infrastructure. Background

A number of years ago (2004), Council embarked on a proposal to duplicate the existing boat ramp at Solomontown; remove the existing yacht club jetty; provide a new floating pontoon to the north of this jetty; and dredge the area around both the boat ramp and the proposed location of the Yacht Club pontoon. Council had plans prepared for this work (see below); submitted a development application, successfully obtained a grant for $195,000 from the South Australian Boating Facility Advisory Committee in January 2006; and attempted to gain EPA approval for the dredging.

5041


2.0 UPGRADE OF SOLOMONTOWN BOAT RAMP AND YACHT CLUB INFRASTRUCTURE (Cont’d)

The original grant ($195,000) was given on the condition that the funds be spent within 12 months (by January 2007). A 12 month extension of these funds was granted with the requirement that the funds be expended by 24 January 2008. A further extension was sought at this time, but was unsuccessful. The delays experienced in this project related to Council obtaining EPA approval for the dredging portion of this project, due to the high levels of lead and other contaminants in the river bed. The original total project cost was $484,632 (2005) with $215,377 being for the Yacht Club component and $254,254 being for the boat ramp and associated works. The system proposed for the pontoon and decking was a ‘Jetfloat’ pontoon system. A review of these costing estimates indicate that they under estimated the real cost of these facilities and provided a “cheaper” pontoon solution that is not as visually appealing or considered to be as durable as other systems available. One of the issues that has exacerbated the delays experienced with the project is the number of different organisations involved. That is, a different organisation has been involved in the design of the project, the management of the project, the approval of the project, the dredging works, construction and installation of the required infrastructure, preparing grant funding applications and undertaking the soil testing and reporting. Successive staff changes at Council also have not assisted the progress of the proposal. Current Status

In January this year, an on site meeting was held with Maritime Constructions (a dredging specialist and pontoon installer) to review Council’s proposal at the boat ramp and at the Yacht Club, with a view of providing Council with updated options, indicative costings and details to complete this project. This information was requested to enable a review of the project, determine funding options, and to enable Council to determine its priorities. A copy of their recommendations is attached. The cost of the project, depending on the options chosen, range from $1.3 to $1.7 million. A summary of these costs is included in the table below.

Least Expensive Most Expensive Preferred Option Remove Exiting Yacht Club Jetty 85,000 85,000 85,000 New Yacht Club Pontoon 228,000 413,000 288,000 Sub Total 313,000 498,000 373,000

Additional boat ramp 570,000 570,000 570,000

Additional pontoon 290,000 420,000 420,000 Dredging * 130,000 247,500 130,000 Sub Total 990,000 1,237,500 1,120,000 Total 1,303,000 1 ,735,500 1,493,000

* Least exp dredging is for boat ramp only, most exp is for dredging both areas

The difference between the two sets of prices is the systems to be installed. The lower price is for the Team Poly pontoon system while the more expensive is for the Bellingham pontoon system. Both systems are used around the State, with the main difference being the Bellingham system uses more of a concrete compound and thus making it more durable, but significantly more expensive.

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The Chief Executive Officer has been in regular contact with the Yacht Club to keep them informed of this project. A copy of the attached proposal has been forwarded to the Yacht Club for comment. At the most recent discussion with members of the Club, they confirmed that the Bellingham system was the more superior system due to its durability and that the cheaper two aluminum gangways was their preferred option over the timber jetty and aluminum gangway (while looking better, the timber jetty would suffer damage etc during high tides). In addition, they believe that the old jetty could be demolished for a considerably less amount to that stated. (It should be noted that the costs provided were indicative in nature and firm quotes would be sort at a later date.)They also confirmed that while dredging around the new pontoon area would be good, it is not essential as by moving the pontoon north, it would be in deeper water anyway. It was also put to them that a likely outcome may be the splitting of the project, with the boat ramp and dredging carried out in 2009/10 and the pontoon near the Yacht Club, minus the dredging. in 20010/11. Funding Issues

It is noted that Council has no funding allocated in its current budget for this project. The Recreational Boating Facilities Fund may provide up to 50% funding assistance, matched on a $1 for $1 basis, providing the Council accepts ongoing ownership, management and maintenance of the facility. A total of approximately $1.6 million is collected per annum from the levy which is available for Council’s throughout the State to access. Following contact with the South Australian Boating Facility Advisory Committee, Council was advised that they undertake two half yearly calls (next due in August); while there is no maximum amount per individual application, the small pool of funds available must be spread over the State and they will consider funding staged projects, however each stage would be subject to separate consideration with no guarantees that future stages would be funded. The other major funding pool available for this type of works is the Federal Government Regional Local Infrastructure Fund. This fund replaced the Regional Partnership Fund under the previous Federal Government. The release of these funds under this new program have been brought forward as part of the current economic stimulus package. Council has allocated funds towards renewing the Port Pirie City Swimming Pool and have submitted an application for the new library under this funding stream. The ongoing future accessibility to these funds has not, as yet, been determined. Council staff are also looking for other funding options for this project. It is also noted that the works associated with infrastructure near the Yacht Club will provide significant benefit to the members of this particular Club, however it is my understanding that no contribution has been offered by or requested from the Club.

5243



EPA Issues

As part of this project, Council has sought to dredge the areas in and around the existing and proposed boat ramp, and in and around the location of the proposed new Yacht Club pontoon, as per the diagram below.

A series of five samples were initially taken from the area proposed to be dredged. Three of these samples were favorable while two produce high levels of lead, and levels that were outside the license requirements of Council’s Three Chain Road Landfill site. Luckily, the two high readings were outside the area that Council wished to dredge. The key issue with the EPA has been what Council intends to do with the material dredged from the area. Council’s preferred location is its Three Chain Road Landfill site. The suitability of this site is dependant on the level of contamination in the dredged material. A number of Elected Members have suggested that the material may be able to be taken to Nyrstar. However it is my understanding that they do not have the relevant license to take this material. Should Council not be able to dispose of the material at its landfill, the material would have to be taken to another suitable licensed landfill, such as Dublin, thereby adding considerable cost to the project and potentially making it unviable.

The Chief Executive Officer together with Council’s former Manager Environmental Services attended a meeting with approximately eight members of the EPA to discuss this project and how it may be able to proceed. The agreement reached at this meeting was that Council provide ten additional samples from the area to be dredged and providing they were in the required range, the EPA would permit Council to dredge the area using long reach excavators and dispose of the material at a lined pond at its Three Chain Road landfill.

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Since achieving this in-principle agreement, Council and its Environmental Consultant have been working with the EPA to nut out the fine details of this process, including: Agreement on the location of the additional samples to be taken Details about the testing process Obtain engineering details on the design and location of the lined pond at the landfill Additional information in relation to the project.

These issues are being resolved to the EPA’s satisfaction. One of the issues that may affect this process and will require a decision by Council, is referred to elsewhere in this report - does Council still wish to dredge the area in the vicinity of the proposed new Yacht Club pontoon? If this area is not required to be dredged, this will effect the number of samples Council is required to collect and analyze, as well as how big Council designs the storage pond at the landfill and thus the EPA requirements, and cost of the project. Issues for Determination

It is believed that Council needs to consider a number of issues and made a determination on them to enable this project to proceed. These include : Does the Council wish to proceed and dredge both areas (boat ramp and around

proposed new Yacht Club pontoon), or just around the boat ramp? Does Council have a preference for the pontoon system to be used? Does the Council wish to undertake this project in two stages? That is Stage 1 : new

boat ramp and dredging around this area. Stage 2 would then involve the removal of the Yacht Club jetty, installation of new pontoon, and possible dredging (subject to the previous determination).

Are there other options which Council wishes to consider? How does the Council wish to fund this project? Options available include reapplying

for a grant from the South Australian Boating Facility Advisory Committee; seeking other grant funds that may be available; loan borrowing; and/or Council budget allocations.

How much is Council prepared to commit from its own funds to this project and what is this project’s priority when compared to the number of other projects that Council has on its books that are also competing for the limited funds available.

Suggested Way Forward

It is suggested that Council not proceed with the dredging of the area in the vicinity of the proposed Yacht Club pontoon due to the reasons raised above by the Yacht Club. It is also suggested that the project be broken down into two stages. The first being the boat ramp and dredging. The second being the removal of the Yacht Club jetty and the provision of new pontoon. Once Council resolves these issues, it is intended to vigorously pursue the EPA and their requirements to get final approval. A funding application will then be lodged with the South Australian Boating Facility Advisory Committee for funding (one each year for each stage). Council staff will also attempt to source other funding for this project, however it is believed that Council will need to consider providing around $800,000, from its general revenue in its 2009/10 budget towards this project and additional funding in its 2010/11 budget for the Yacht Club pontoon.

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RECOMMENDATION

1. That Council not proceed with the proposed dredging of the area in the vicinity of the new Yacht Club pontoon

2. That the existing project be broken down into two stages. The first being the boat ramp and dredging. The second being the removal of Yacht Club jetty and provision of a new pontoon.

3. That Council staff vigorously pursue the EPA and their requirements to get final approval.

4. That an application be lodged with the South Australian Boating Facility Advisory Committee for funding.

5. That Council staff attempt to source other funding for this project, 6. That a net amount of $800,000 be allocated in Councils draft 2009/10 budget

5546

F Golder Associates

18 August 2011 Document No. P17663103-001-L-RevO

Dr Andrew Johnson Port Pirie Regional Council PO Box 45 PORT PIRIE SA 5540

SEDIMENT EXCAVATION AND BENEFICIAL REUSE - SOLOMONTOWN BOAT RAMP AND FORESHORE

Dear Andrew

Introduction

Golder Associates Pty Ltd (Golder) is pleased to provide this proposal to Port Pirie Regional Council (Council) in relation to the proposed dredging and beneficial reuse of sediments from the Pt Pirie River adjacent to the Solomontown boat ramp.

This proposal has been prepared following a meeting between Council representatives, Dr Andrew Johnson and Mr Sal Lucivero, Golder Associates staff, Mr Andrew Howes and Mr Thomas Gallasch and Environment Protection Authority (EPA) representatives on 26 July 2011. At this meeting Council agreed that the existing development application (ref 354/087/06) is to be amended to include the beneficial reuse of dredged sediments and that an Environment Management Plan (EMP) is to be developed covering all aspects of the proposed works.

Understanding of the Project

At the meeting with the EPA on 26 July 2011, Council advised EPA of its intention to pursue the dredging of the river sediments adjacent to the Solomontown boat ramp.

The EPA accepted that the dredged sediments have beneficial reuse potential based upon our previous reporting (ref 117663002-002-L-RevO) dated 5 April 2011. However, the EPA advised that the existing development application (ref 354/087/06) for dredging does not account for the beneficial reuse of dredged sediments and that an EMP to cover all aspects of the works is required.

Consistent with the EPA's advice, Council agreed to amend the existing development application (ref 354/087/06) to include the beneficial reuse of sediments on the foreshore adjacent to the Solomontown boat ramp. Council also agreed to develop an EMP. Upon submission to the EPA, the EMP would be considered in conjunction with the revised development application for the works. Council's revised application will include a concept design of the infrastructure required to manage the potential impacts to the environment when undertaking the works, both at the source area and deposition location.

C L I E N T CHOICE

TSW. r t i i w

2 0 1 I

Golder Associates Pty Ltd 199 Franklin Street, Adelaide, South Australia 5000, Australia

Tel :+61 8 8213 2100 Fax:+61 8 8213 2101 www.golder.com

WINNER Golder Associates: Operations in Africa, Asia, Australasia, Europe, North America and South America

A.B.N. 64 006 107 857 Golder, Golder Associates and the GA globe design are trademarks of Golder Associates Corporation,

52

http://www.golder.com

Dr Andrew Johnson Port Pirie Regional Council

P17663103-001 -L-RevO 18 August 2011

Scope of Services

Revised Development Application Using the existing development application (354/087/06), a revised development application will be prepared to be inclusive of the dredging activity and the beneficial reuse of dredged sediments on the foreshore adjacent to the Solomontown boat ramp. The revised development application will consider the following:

• Assessment of existing information such as the following:

• Development application 354/087/06.

* Report: Environmental Assessment for Marine Flora and Fauna conducted by Natural Resource Services Pty Ltd dated April 2007.

• Report: Development application 354/087/06 - Proposed reuse of dredged sediments and response to EPA request for additional information prepared by Golder Associates (ref 117663003-002-L-RevO) dated 5 April 2011.

• Report: Port Pirie River background water quality assessment - Solomontown Boat Ramp prepared by Golder Associates (ref 097663313-008-L-Rev0) dated 26 October 2010.

• Report: Port Pirie sediment quality chemical assessment - Solomontown Boat Ramp prepared by Golder Associates (ref 097663313-009-L-revO) dated 26 November 2010.

• Council's development masterplan for the Solomontown foreshore precinct.

• The development of a concept design for a temporary silt mitigation wall around the excavation.

• The development of a specification and concept design for the foreshore redevelopment based upon evaluation of the above information and consultation with Council.

Provision of EMP for Dredging and Sediment Reuse An EMP will be developed to provide environmental frameworks for the dredging works and the beneficial reuse of the sediment on the foreshore adjacent to the Solomontown boat ramp. The EMP will consider the following:

• Induction and training

m Audit and inspection of the works

• Field sampling and analytical protocol

• Site meeting and reporting

• Environmental objectives and strategies such as:

• Public health and safety

• Dust, odour, noise and vibration

• Surface, ground and stormwater

a Marine discharges

• Dewatering methodologies and management

• Waste management

• Chemical and fuel handling, storage and emergency response

• Fire management

{lip Golder Mi** Associate

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P17663103-001-L-Rev0 18 August 2011

• Emergency management

m Contingency measures

Reporting Initially we will prepare a draft report documenting the above which will be issued to Council for comment via email as PDF. Following receipt of a set of consolidated comments from Council, we will finalise the draft with appropriate comments for submission to EPA via Council. Unless otherwise requested, we will also issue the final report via email as PDF.

We have allowed for incorporating only a single set of comments in to our report. Preparation of further iterations will be charged at time and expense.

Cost Our cost for the proposed fixed scope of work is provided in table 1 below.

Table 1: Services and Cost Estimate

Task Cost Estimate (excl GST)

Revision and submission of development application (354/087/06) including CAD concept designs of foreshore redevelopment (plan and cross sections)

$21 000

Development and submission of EMP for dredging and beneficial reuse of sediment including $9 000

Up to two meetings with Council/EPA $1 600 per meeting Administration $750 Project Management $2 900 Expenses (eg vehicle and fuel) $250 TOTAL $37 100

Our cost excludes the following:

• The conduct of additional field investigations or marine studies

• The conduct of more than two meetings with Council or EPA

m Community consultation or consultation with stakeholders other than Council and EPA

• Detailed design of foreshore redevelopment and the development of a works specification for the temporary and permanent infrastructure.

Timing

We anticipate the delivery of:

• The revised development application by 15 October 2011

• The EMP by 15 November 2011

(Sf Golder

54


P17663103-001 -L-RevO 18 August 2011

Additional Services

Golder can provide additional services to prepare the conceptual design of both the temporary sheetpile wall and the permanent rockwall

Temporary Sheetpile wall This structure will act as a sediment management system to reduce migration of disturbed sediments outside the boat ramp works and will double as an area to place excavated material passive dewatering. The temporary sheetpile wall would comprise three sides around the proposed excavation works. The differential water and soil levels across the wall would be managed to prevent excessive forces and thereby reduce wall cost. The tidal range would control the wall height above mud line, which is anticipated to be in the range 3-4 m nearest the river centreline, reducing to 1 m when on the up-slope beach.

Tasks involved in this activity include the following:

1) Review of available geotechnical information.

2) Development of a site-specific geotechnical model and engineering design parameters.

3) Concept design development including soil/structure modelling of retaining works at up to two typical cross-sections having up to two load cases each.

4) Preparation of a brief summary report and concept design sketches suitable for preliminary cost estimation (comprising two annotated A4 hand-sketch drawings).

Cost We offer to undertake these tasks on a lump sum basis, broken down as follows:

Table 2: Lump Sum Fee

Task Cost Estimate (excl. GST)

Review available information $750

Development of geotechnical Model $750

Concept design development $ 1,500

Reporting and Review $2,000

Total (excl. GST) $ 5,000

Permanent rock wall For the option of constructing a new perimeter rock wall ('revetment'), it will be necessary to either end-dump suitable granular rock fill or pre-excavate a shallow foundation trench to provide revetment toe embedment, depending on the existing ground conditions. We estimate that this structure would entail construction of approximately 125 lineal m of rock revetment and contain up to 4 245 m 3 of filling. The resultant reclamation area is in the order of 3 222 m 2 (based on Council's supplied drawings).

Revetment design will need to take into account design criteria including durability, end use of the platform (which will drive settlement criteria over the design life), surface and sub-surface drainage, static and seismic edge stability, pavement design, earthworks, wave climate, erosion and scour, and hydrodynamic effects. The cost of the proposed design will be significantly affected by the existing ground conditions and the condition of the proposed fill and select fill for outer rock armour.

55


P17663103-001-L-RevO 18 August 2011

We offer to undertake selected tasks to progress the design of the reclamation and revetment, as follows:

1) Review of available geotechnical information and development of a site-specific geotechnical model and engineering design parameters.

2) Assessment of revetment and reclamation construction materials and development of preferred design option (allow 1 client meeting/iteration).

3) Preliminary design and dimensioning of one typical cross-section including materials, filter design, stability and settlement modelling of revetment (1 x static load case, 1 x earthquake load case).

4) Concept design of revetment grading and type.

5) Preparation of a brief summary report and concept design sketches suitable for preliminary cost estimation (comprising two annotated A4 hand-sketch drawings).

Cost We offer to undertake these tasks on a lump sum basis, broken down as follows:

Table 3: Lump Sum Fee

Task Cost Estimate (excl. GST)

Review / geotechnical model $ 1,000

Development of preferred design option $5,000

Concept design development and geotechnical analysis $ 3,000

Reporting and Review $ 3,000

Total (excl. GST) $ 12,000

Our costs exclude the following:

• We have not allowed for any additional site investigations. We note that the reliability of the design and pricing will be directly affected by the availability and reliability of suitable information.

m Item 2 excludes surface and sub-surface drainage design, pavement design, consideration of wave climate, erosion and scour, and hydrodynamic effects. If required, we would be able to coordinate these design activities by managing third party consultants, at additional cost.

Conditions of Engagement

Prior to commencement of these professional services, written authorisation to proceed is required from the organisation directly responsible for the payment of our fees. We propose performing the services in accordance with Golder Associates' Terms and Conditions for Professional Services (LEG01, RL5) (attached).

Additional services not included in the above scope of services (such as additional meetings, site visits, preparation of additional documents etc), will be charged for on a time and expense basis.

The Federal Government's Goods and Services Tax will apply to our invoices for services provided. Progress invoices will be issued and payment in full of each invoice is due within 30 days of issue. All expenses will be charged at cost plus 10% handling.

This fee offer remains valid for 30 days.

NtXAssociat

56

Dr Andrew Johnson

Port Pirie Regional Council

P17663103-001 -L-RevO 18 August 2011

Closure We look forward to assisting you in achieving your goals. Please contact Andrew Howes or Thomas Gallasch on 8213 100 if you have any comments or questions about this letter.

GOLDER ASSOCIATES PTY LTD

Thomas Gallasch Andrew Howes Senior Environmental Planner Associate

TG/AWH/ed

Attachments: Golder Associates Terms and Conditions for Consulting Services (LEG01, RL5)

p:\env\2011\p17663103 - solomontown sediment dredge & reuse\p17663103-001 -p-revO.docx

"Colder 6/6 % * • Associates

57

W Golder Associates

TERMS AND CONDITIONS FOR PROFESSIONAL SERVICES

Golder Associates Pty Ltd ("Golder") and the Client (as described in the accompanying Proposal) agree that any professional services, including subsequent services and charges (collectively the Services), to be provided by Golder relating to the Proposal will be on the following Terms and Conditions. Collectively the Proposal and the following Terms and Conditions form the Agreement between the Client and Golder.

1. Standard of Care - Golder shall provide the Services with such skill, care and diligence as is ordinarily exercised by consultants in similar circumstances at the time the Services are provided. Golder shall provide the Client the opportunity to provide feedback regarding the provision of the Services at any time.

2. Site Disturbance - Where fieldwork activities are undertaken as part of the Services, the Client understands that in the normal course of work some surface disturbance will occur. Unless expressly described in the Proposal, or required by law, Golder's responsibility to make good for disturbance caused during Golder investigation activity shall be limited to uncompacted backfilling of test pits and surface-plugging of boreholes not otherwise capped. Any other repair or re-instatement of pavements or other surface finishes shall be the Client's responsibility and is not part of this Agreement.

3. Right of Entry, Permits, Site Information and Utilities - The Client shall obtain all necessary permits and licenses and provide right of entry for Golder and its subcontractors to carry out the Services. The Client (at its own cost) shall provide to Golder in advance all relevant and necessary information, documents and other particulars concerning the provision of the Services including but not limited to any on-site hazardous materials and underground utilities. Golder shall rely on such information.

4. Safety - Golder shall be responsible only for its activities and that of its employees and nothing shall imply that Golder has any responsibility for job site safety which is the responsibility of the Client or its agents or contractors. The Client shall provide in advance any environmental, health, or safety policies or procedures it requires Golder to abide by during provision of the Services. If no policies or procedures are provided, Golder shall abide by its own policies and procedures in the provision of the Services. If in Golder's reasonable opinion it is unsafe to continue, Golder may suspend the Services without penalty until the unsafe condition is rectified. At no time shall Golder be deemed to be in control of the project site unless by prior written agreement in connection with specific Services.

5. Payment - The Client shall pay to Golder the Fees and Expenses as set out in the Proposal without set off or deduction. Where this Agreement has been entered into or authorised by an Agent (or a person purporting to act as an Agent) on behalf of the Client, the Agent and the Client shall be jointly and severally liable for payment of all accounts due to Golder under this Agreement. All monies payable by the Client to Golder shall be paid within thirty (30) days of the date of the invoice. Monies not paid within that period shall attract interest from the date of the invoice until payment at a rate of 1.5% per month, plus debt collection fees where applicable. Client shall notify Golder within ten (10) days of receipt of any invoice of any dispute with the invoice and the parties will promptly meet to resolve the dispute. Unless such notification is received by Golder, the Client agrees the invoice will be deemed valid and payment is due under the terms of this Condition.

6. Rates - The rates set out in the Proposal are applicable for 6 months after acceptance of the Proposal or the duration of the Services, whichever is lesser. Thereafter the Rates shall be reviewed and adjusted with respect to market conditions.

7. Limitation of Liability - To the maximum extent permitted by law: (a) Subject to paragraphs (b) and (c) below, the liability of Golder, its employees, officers and directors arising out of the

performance or non-performance of the Services, whether under law of contract, tort or otherwise, shall be limited in aggregate to the cost of rectifying the Services, or the amount of $300,000, whichever is the lesser.

(b) Golder shall not under any circumstance be liable to the Client in respect to any indirect, consequential or special losses (including loss of profit, loss of business opportunity and payment of liquidated sums or damages under any other

(c) Golder will be deemed discharged from all liability in respect of the Services, whether under the law of contract, tort, or otherwise, on the expiration of one (1) year from the completion of the Services, the date of invoice in respect of the final amount claimed by Golder pursuant to Clause 5, or the termination of this Agreement, whichever is earliest. The Client shall not be entitled to commence any action or claim whatsoever against Golder or any employee, agent or sub-consultant of Golder in respect of the Services after that date.

8. Ownership and Use of Work Product - Intellectual property and copyright ("IP") in all drawings, reports, specifications, bills of quantity, calculations, software, and other documents created or provided by Golder in the provision of the Services shall remain the property of Golder. Subject to the Client complying with its obligations under this Agreement, the Client shall upon payment own all deliverables provided to it in the provision of the Services, and Golder grants to the Client a nonexclusive, nontransferable license to use the IP for the purposes described in the Proposal. The Client shall not use, or make copies of, the deliverables in connection with any work not included in the Proposal without prior written consent from Golder. If the Client is in breach of any obligation to make a payment to Golder, Golder may revoke the license to use the IP and the Client shall return to Golder all originals of deliverables provided under the Services and any copies thereof.

9. Third party reliance - Unless expressly agreed by Golder, no third party may rely upon any work product provided under this Agreement. The Client indemnifies Golder from any unlicensed use of or reliance on said work product.

10. Confidentiality - Subject to Clause 11 below, neither the Client nor Golder shall disclose to third parties any information provided by the other unless required by law or the information is already available to the public, or the other consents to the disclosure.

11. Publicity - The Client consents to Golder's use of a general description of Golder's Services, and general images of the Services, in Golder's internal and external marketing materials, including resumes, proposals, and promotional materials. Neither party shall otherwise use the name, trade marks, or trade names of the other, in part or in whole, without the other party's prior written approval.

12. Dispute - Any dispute between the Client and Golder shall be notified in writing by the aggrieved party to the other within 7 days of the onset of the dispute. It shall be handled as follows:

(a) Within 7 days of notification, the parties and their principals shall meet in good faith, without legal representation, in an attempt to resolve the dispute.

agreement).

Page 1 of 2 GOLDER ASSOCIATES PTY LTD GAP Form No. LEG01 RL5

58

I H F Golder 4*r Associates (b) If the dispute is not resolved under (a) the parties agree that the dispute shall then be subject to final expert determination.

The expert shall be chosen by agreement between the parties. (c) The parties irrevocably waive any recourse to further action. (d) Notwithstanding the subject of any dispute, the parties agree to continue to perform all other obligations under this

13. Termination - Either party may terminate its obligations under this Agreement in the event of a substantial breach by the other party of its obligations and the breach has not been remedied within 30 days of a written notice requiring the breach to be remedied; OR without cause upon giving the other party 30 days' written notice of its intention to do so. Golder may suspend or terminate its obligations under this Agreement in the event of monies payable to Golder for the Services being outstanding for more than 30 days.

14. Assignment - Neither party and their respective successors may assign, transfer, or sublet any obligation under this Agreement without the prior written consent of the other party. Unless stated in writing to the contrary, no assignment, transfer, novation or sublet shall release the assignor from any obligation under this Agreement.

15. Subconsultants - If Golder considers it appropriate to do so, it may, with the Client's prior written approval, engage another consultant to assist Golder in provision of the Services. Such written permission from the Client cannot be unreasonably withheld. The Client acknowledges that Golder may have retained subconsultants affiliated with Golder to provide Services for the benefit of Golder. To the maximum extent allowed by law, the Client acknowledges and agrees it will not have any direct legal recourse to, and waives any claim, demand, or cause of action against, Golder's affiliated companies, and their employees, officers and directors.

16. Miscellaneous -(a) This Agreement shall be subject to either the laws of the State of Australia where the Services are provided, or if the

Services are provided outside of Australia, the laws of the State of Australia which is the location of the Golder office that is the source of the Proposal.

(b) This Agreement is the entire Agreement between the parties for the provision of the Services in the Proposal and supersedes all other agreements, representations, correspondence, and discussions in connection with the Services. In particular, no terms incorporated into or referenced by any Purchase Order, however and whenever presented, shall at any time operate to amend or substitute for the terms of this Agreement.

(c) If any Clause of this Agreement is found to be inoperable due to illegality, such Clause is severed from the Agreement and the rest of the Agreement remains in force.

(d) Nothing in this Agreement, nor in the performance of the Services, shall be construed as creating a relationship of agency, partnership, or other relationship other than that of Client and Consultant between the parties.

agreement.

Page 2 of 2 GOLDER ASSOCIATES PTY LTD GAP Form No. LEG01 RL5

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DEPARTMENT: Office of the CEO OFFICER: Dr Andrew Johnson, Chief Executive Officer

REPORT ITEM: 14.1.2

REPORT TITLE: CEO Strategic Performance Objectives & Personal Performance Objectives for 2012/2013

Council has adopted the following key strategic objectives for the Chief Executive Officer for 2012/13. Given the importance of these issues to Council, a progress report will be provided at each meeting which will enable Elected Members to ask questions on progress made to date.

STRATEGIC PERFORMANCE OBJECTIVES – 2012 to 2013 TIME

LINE STATUS COMMENTS

1 Service Level Review • Document all current services provided by Council • Determine the cost of current service levels • Review the appropriateness of current service levels • Provide recommendation on opportunities to reduce service

costs, improve efficiencies and increase utilisation. • Report to Council on compliance with adopted service levels

March 2013 10%

Achieved • Preliminary work commenced, forms & framework set up. • Services categories and identified • Ideas & Saving register developed • First service review to commence in January 2012 • Overview provided to council at Dec 12 OM • Refer deputations at February 2013 OM review of events • Significant work undertaken on customer requests and

correspondence with TS and IT staff • Parks training of key staff on setting service levels,

budgets, quality systems, and performance assessment of key staff occurred on February 21.Preliminary work commenced in other areas

• Events completed; Crystal Brook Bus completed • Program likely to extend beyond 2012/13

60

STRATEGIC PERFORMANCE OBJECTIVES – 2012 to 2013 TIME LINE

STATUS COMMENTS

Implement an appropriate Strategic HR Management System to ensure service levels are met and to meet best practice HRM.

Oct 2012 COMPLETED

• Senior Management Performance review format has been overhauled and have been completed

• HR bi-monthly reports have been prepared and used by SMT

• Performance reporting will commence at January 2013 • Refer separate report in agenda for January 13 OM.

This report will be continually refined and expanded over time.

2 Asset Management Plan • Present an interim Asset Management Plan and 5 year

capital works plan to Council for its consideration

Dec 2012

March 2013

80%

• Extensive works have been undertaken to collate data for the AMP & 5 year capital works plan.

• New software purchased and output demonstrated at AM meeting

• Tonkin engineering have load data into software with conflicting data being investigated

• AMP & Capex Plan well advanced. • Asset Management committee has discussed high level

plans and possible capex • SMT have endorsed draft to go to Council for discussion • 1st Draft of Plans presented to Council at March Asset

Management Committee and Strategic Workshop. To be discussed at April Strategic Workshop and placed on public display at April Ordinary Meeting.

3 Entrance Improvement Program Work with Council's Entrance Committee to • Prepare a plan for the improvement of the entrances to Port

Pirie for the consideration of Council

Aug 2012 65%

Achieved • Draft Plan prepared and presented to July Entrance

Committee Meeting for comment. Committee supported concepts, which will now be investigated further, costed etc before being presented to Council and placed on public consultation

• Advice has been sought from Architect who undertook the Solomontown Beach design on the entrances. He was in Port Pirie during week commencing December 10 and will be back in early 2013 to address Committee on his ideas.

• Workshop to consider preliminary plan held on 11 February 2013.

61


STATUS COMMENTS

• RDAF R3 grant submitted (Unsuccessful) • Elected Members surveys forwarded to Consultant for

review. • Revised plan expected April.

• Provide an "entrance statement" on the Highway at the Warnertown turn off. Dec 2012 DEFERRED

Will require additional funding

• Implement approved recommendations of the Entrance Committee, within the approved budget

.

June 2013 DEFERRED

Will require additional funding

4 Completion of Waste Management Strategy Includes the provision of kerbside recycling; new transfer station; and community education as per Council’s approved Waste Management Strategy.

Oct March 2013 95%

Achieved • Three bin system agreed to by Council • Design and construction contract endorsed by Council • Tenders awarded for collection contract • Overarching Waste Reduction Policy adopted by

Council • Waste Subsidy Policy Adopted • Tender awarded for supply & delivery of bins • Tender for disposal & haulage called • Earthworks completed on Transfer Station • New plant purchased for new Transfer Station • Construction of Transfer Station commenced • Draft fees suggested to Council • Grant received for publication of Waste Calendar • Website community information developed • Council inspection & presentation undertaken • Initial community consultation commenced (Recorder,

Pirie-Odical, Probus Club) • Subsidy requests considered by Council • Discussion commenced with non-residential customer

on their needs. • Discussions commenced with charity sector on

managing their waste and preventing illegal dumping. • Let Tender for disposal & haulage • Transfer Station construction completed and handed

back to Council. Internal fitout being undertaken.

62


STATUS COMMENTS

• Bin roll out completed. • KESAB have undertaken first round of community

education program • Illegal dumping program being developed. • Opening hours reviewed and have been out to

consultation • Fees have been reviewed (refer separate report April

OM)

Required Action • Implementation of 3 bin system and education program

now contract let for this. • Determine operation and staffing requirements of

Transfer Station

Issues Encountered • Requirement to re-tender Transfer Station due to

issues with original preferred contractor • Departure of Waste Manager is likely to cause some

delays 5 Implementation of Growth Strategy

• Airport & FIFO – undertake a demand study for FIFO out of Port Pirie and, subject to Council endorsement, submit a grant application for updates to the airport to facilitate FIFO. Subject to demand study, prepare an implementation plan to ensure success of Council’s FIFO Strategy.

Dec 2012 COMPLETED

Achieved • Report presented to Council at October 2012 OM

• Gas Duplication – undertake a demand study and prepare funding application to assist with achieving increased gas supplies into Port Pirie

Dec 2012 50%

Achieved • EOI developed and will go out early 2013 • Delays have been experienced due to issues associated

with establishing future demands & industry uncertainty • Discussions held with EPIC (pipe line owner) occurred

on February 13 • The future of proceeding with this business case is

currently under review

63


STATUS COMMENTS

• Port Expansion – Work with Flinders Ports, government agencies and the mining industry to achieve increased utilisation of the Port.

March 2013 75%

Achieved • Several meetings held with Port operators and mining

companies. • Discussions will occur with consultants in January 2013

for the preparation of high level concept plans and a fly through.

• Council is working with trans-shipment operator Sea Transport to determine options and capacity for port expansion.

• First draft concepts received. • Mining School Proposal – complete a study to determine

the feasibility and interest in setting up a mining school in the Upper Spencer Gulf June

2013 25%

• Extensive discussions have been held with TAFE, UniSA, private training provider and industry to determine needs etc.

• Based on more recent discussions with TAFE and DEFEST, a proposal is being developed and expected to be tabled by the end of April.

• Retail & Industrial Land – undertake research to determine the demand and supply of industrial land in Port Pirie and explore the opportunity to set up a bulk goods precinct in Port Pirie.

Sept 2012 COMPLETED

Achieved • Both reports tabled in MES report to July OM.

PERSONAL PERFORMANCE OBJECTIVES 2012/2013 1 Participate in Industry working Parties

Actively participate and represent Council on at least two industry working parties/think tanks.

June 2013

COMPLETED

• Participated in LGMA Council CEO’s workshop • LGA ICAC review • USG Place Base Initiative • Asked to head up CPA - A rural & local government

engagement process. • Undertook Section 270 review for another council in the

region. • Represent PPRC at USG Place Based working party • Part of small team to update/re-write “Excellence in

Governance for Local Government”

64

PERSONAL PERFORMANCE OBJECTIVES 2012/2013 2 Present at Industry Conferences

Present and/or be Key Note Speaker at a minimum of two State/National Conferences

June 2013 COMPLETED • Chaired multiple sessions at CPA Aust State Congress

• Chaired CPA Aust Seminar • Presented waste strategy to Probus Club

3 Award Nomination Nominate Council for a relevant industry award, base on an appropriate achievement made during the year.

June 2013 COMPLETED

• Nomination submitted for LGMA Leadership Awards (Water Security Category) for Port Pirie Water Recycling Project (Short Listed)

• Council won two bronze awards at SATC State Awards KEY ORGANISATIONAL ACHIEVEMENTS 2012/13

Q1 Sept 12

• Port Pirie & Southern Flinders Tourist Guide completed and launched • Secured $200,000 in State Budget towards Growth Plan • Nyrstar/Council/Australian Government Water reuse Scheme completed • Retail & Industrial Land study completed

Q2 Dec 12

• Fly-in-fly-out study completed • Water reuse scheme opened • Commenced investigation into stage 2 Water Reuse project • Community information for waste system developed and on web page • Solomontown Beach Plaza concept endorsed by Council • Won two bronze awards at SATC State Awards • Anti-litter campaign launched • Visit by Governor of SA • Film “Dream Australia” Series in Port Pirie • Grant applications submitted for Solomontown Beach Plaza; City Entrances; CBD Rejuvenation, CBD Bike track, Abattoirs Road x2

Q3 Mar 13

• Bin roll out complete, transfer station construction complete, community waste education undertaken • Grant applications submitted for replacement of Solomontown boat ramp pontoon.

Q4 Jun 13

65


DEPARTMENT: Office of the CEO OFFICER: Dr Andrew Johnson, Chief Executive Officer

REPORT ITEM: 14.3

REPORT TITLE: Action Report – Chief Executive Officer Meeting Date & Motion No. Actions By When Status

OM23/4/12 OM101/12

BOAT MAINTENANCE FACILITY (BOAT CRADLE) 1. That Council adopt the option of re-engineering the Boat Cradle to Australian

design standards to make it more user friendly, at no cost to Council, as outlined below.

2. That Council Administration create and implement a suitable disclaimer form to advise boat owners of their responsibilities whilst using the Boat Cradle.

3. That these arrangements be implemented for a 24 month trial period before being reassessed by Council.

COMPLETED Available for use

OM27/6/12 OM162/12

FEDERATION ROAD AIR FORCE MEMORIAL 1. That the Port Pirie RSL be commended for initiating this joint initiative to

restore and maintain the City’s war memorials. 2. That Council, in conjunction with the Port Pirie RSL, undertake public

consultation on the proposal to relocate the Air Force Memorial from Federation Road to the Air Force Memorial at Memorial Park.

3. That the results of the public consultation, together with any comments from the RSL, be forwarded to Council for its consideration.

COMPLETED COMPLETED

RSL has been advised of outcome. Media Interviews have been undertaken on proposal Layout of the memorial/sign is currently being finalised.

OM27/2/12 OM31/13

SOLOMONTOWN BOAT LAUNCHING RAMP That the CEO bring back a report and costings with potential to access a marine facilities grant on the upgrade and duplication of the Solomontown boat launching facility and dredging a perimeter around the facility.

COMPLETED Refer separate report in this agenda

OM27/3/13 OM37/13

NOTICE OF MOTION TO LGA RE WATER PRICING 1. That Port Pirie Regional Council submit the following Notice of Motion to the

April 2013 Local Government Association General Meeting : 2. That the Local Government Association, on behalf of all Councils in the State,

lobby the State Government to reduce the cost of water charged for use on sporting land and public open space after determining with Councils the appropriate level of reduction to apply.

COMPLETED Forwarded to LGA for April 19 meeting

Dr Andrew Johnson CHIEF EXECUTIVE OFFICER

66


DEPARTMENT: Administrative Services OFFICER: Colin Byles, Manager Administrative Services

REPORT ITEM: 14.2.1

REPORT TITLE: EVENT STRATEGY 2013-2015

Implementation Immediate

Budget Impact Nil

Risk Assessment Minimal at this strategy stage – impact will be when event is to be held.

File Reference 845.61 – Special Items & Events (General)

STRATEGIC REFERENCE:

Goal 2 Outcome 2.2 Target 2.2.4

Economic Prosperity Tourism & Promotion Attract, sponsor, assist and promote events, festivals and conferences to the Port Pirie region, particularly those that showcase the attributes of the region.

RECOMMENDATION:

That the Event Strategy as presented to the Council Meeting held on 27 March 2013 be approved.

EXECUTIVE SUMMARY:

The Event Strategy has been developed to provide strategic coordination of events within Council. The strategy consists of the following areas: • Current events identified and categorised • Councils involvement in community events discussed • Description of Special Events Coordinator Position • Event Priorities and future events • Proposed Events 2013 events calendar • Action plan detailing approach in fulfilling objectives. The increased strategic coordination of events is expected to improve the quality, efficiency, and number of events within the Port Pirie Regional Council.

67

Event Strategy Port Pirie Regional Council

2013 - 2015

1. Aim

The aim of the strategy will be to clearly define the current and future direction of events within the Port Pirie Regional Council, and identify ways in which the region can both enhance and improve current events, as well as attract and create new events. A number of major objectives have been identified for Council’s Event Strategy:

Objectives

Port Pirie Regional Council Strategic Plan – 2.2.4 - Attract, sponsor, assist and promote events, festivals, and conferences to the Port Pirie region, particularly those that showcase the attributes of the region.

Maintain and add to current portfolio of events where possible, establishing Port

Pirie as an events region Increase tourism promotion Increase tourism Provide event organisers with clear understanding of event compliance

requirements Provide community event organisers with support where both possible and

required Streamline the event planning process within Council Create and increase marketing strategies for events within Council Continue to provide support for community events held within Council.

2. Definition of Events • Community events – Events primarily designed and delivered for, and by the

local community; • Entertainment events – One time or periodic events (free or ticketed), scheduled

for entertainment purposes; • Exhibitions and expos – Events bringing buyers and sellers together to view

and/or sell products, services or other resources to a specific industry or the general public;

• Festivals – cultural celebration created for the public; • Fundraising events – events created by or for a charitable or cause related group

or organisation; • Major events – events attracting a significant number of people (over 5,000) that

are targeted at both the local community and visitors; • Meeting, conventions and conferences – An assembly of people for the purpose

of exchanging information or education.

68

3. Overview of Events in Port Pirie 3.1 Current Council Events

• New Years Eve • Christmas Markets • Festive Fashion Affair • Harmony Day (Cultural Precinct) • Youth Week (Cultural Precinct) • Outdoor Expo / Leisure and Lifestyle Show (new) • Moonlight Movies (new)

3.2 Currently in Conjunction with Council

• Port Pirie Youth Expo • Global Maintenance Resources Conference & Trade Show • Aviation Fly Inn event (new) • Road and Works Conference • Pirie Proud Day (new)

3.3 Annual Community Events Assisted by Council Special Events Coordinator

(Risk Management, Insurance, Documentation, Event Management Plans, Permits, Stallholders, Venue Hire, Funding, Entertainment, Road Closures, Tech Services assistance, etc)

• Skate Park Events • Tarpari Day • Circus • Rock and Roll Weekend • Breast Cancer Awareness Events • Blessing of the Fleet • Carols by Candlelight • Port Pirie Producers Markets • Smelters Picnic • Country Music Festival • Rural Women’s Gathering • Bunyip Festival • Crystal Brook Christmas Pageant / Street Party • Other special and one-off events including fundraisers, rallies, or

awareness events (Ulysses Odyssey, Morris Registrars Rally, Worlds Greatest Shave, etc)

3.4 Events Financially Supported By Council

(in conjunction to some of those above, and excluding events supported through Community Assistance Fund)

• Tennis • SA Football Country Championships • Australia Day • Christmas Pageants – Port Pirie & Crystal Brook

69

3. Overview of Events in Port Pirie (Cont’d) 3.5 New Events

• Outdoor Expo / Leisure and Lifestyle Show • Food and Wine Event • Moonlight Movies • Wakeboard SA Competition

3.6 Event concepts to be developed

• Fishing Competition • Music Concert • Events Forum

3.7 Events to potentially be bid for

• 2015 State Masters Games • 2013 Emirates Melbourne Cup Tour • 2014 Tour Down Under Stage • Various club rallies (ie 2012 Ulysses Odyssey, 2012 Morris Registrars)

4. Overview of Event Coordinator Position Council events

• 2012 Masters Games • Christmas Markets • New Years Eve • Fashion Affair

New events

• Outdoor Expo / Leisure and Lifestyle Show • Moonlight Movies • Food and Wine • Wakeboard SA Competition • Music Concert • Fishing Competition • Conferences • Events Forum

Bids for events

• Melbourne Cup Tour • State Masters Games • Tour Down Under • Roads and Works Conference • Rallies • Miscellaneous events as opportunities arise

Events in conjunction with Council

• Youth Expo • Aviation Event • Global Maintenance Conference

70

4. Overview of Event Coordinator Position (Cont’d)

Assistance to community events (as listed above in 3.3) • Event applications & Council documentation • Advice, knowledge, experience & contacts • Insurance • Risk management • Event management plans & running sheets • Site plans • Permits • Sponsorship & funding • Catering & stallholders • Road closures & Tech Services assistance

Tourism

• Staff member at Tourism & Arts Centre • Cover for Visitor Information Centre staff when required • Volunteer management • Set up & pack up of Centre • Sales • Tourism information • Cash register and daily reconciliation • Mail

5. Event Priorities and Future Event

Four event categories have been created as priority event categories for the Council: • Sport, Health & Wellbeing • Culture, Music & Arts • Business, Learning & Development • Lifestyle & Entertainment

Within these categories, events which attract tourists and out of town visitors and participants are of first priority to Council, due to the economic benefit and promotion the region receives. Community events are equally important and while Council already hold a number of community events, where possible additional events will be coordinated. Port Pirie has strong history of sport, and major sporting events, such as the State Masters Games and major Gymnastics, Tennis, Softball, Football and Swimming competitions, amongst many others. These events are well attended, often attracting large numbers of participants and sporting tourists, due to the professional event coordination by local clubs and associations. Events such as these and those which promote healthy lifestyles and wellbeing will therefore be a high event priority. Culture, Music and Arts events are important to the region with popular Tarpari Day, Blessing of the Fleet and Music Festival events, as well as numerous Country Arts SA events at the Northern Festival Centre and Port Pirie Regional Art Gallery. There is capacity to attract large numbers of visitors to the region with Music Concerts or Cultural events that will also appeal to the local community.

71

5. Event Priorities and Future Event (Cont’d) Business and Development events attract important stakeholders and investors to the region and can result in long term economic and social benefits through conferences, expo’s, trainings, forums and awards. Port Pirie has demonstrated its competency in hosting and coordinating these major events and therefore will coordinate and/or bid for events within this area in the future at every opportunity.

Lifestyle and Entertainment events are not only enjoyable for all involved, but provide opportunities to promote the region’s tourism and lifestyle to both locals and visitors. Current Lifestyle and Entertainment events include Markets, Smelters Picnic, New Years Eve, Australia Day, Christmas events etc, while future events such as the Outdoor Leisure and Lifestyle Show and Food and Wine events have potential for growth into major events.

6. Proposed Events Calendar Attached

7. Other Aspects to Strategy

As part of the Event Strategy, it is also proposed to undertake the following activities: 1. Continue to develop an Events Information Kit, which when completed will be

available to both staff and the community 2. A number of new Council events will be undertaken from time to time, when the

opportunity presents 3. That Council will need to consider increasing future budgets available for

attracting and hosting new events (music concert, fishing competition, outdoor expo, wakeboarding competition, etc)

4. An Event Information Session / Forum is proposed to be held for community event organisers, advising of council procedures and compliance, as well as opportunity to enhance planning abilities and professionalism of community events

5. Council staff will continue to work with existing events to consider options to value-add to these community events

6. Strive to host and attract events in each of the following categories, particularly those attracting out of town visitors and tourists: • Sport, health, wellbeing • Culture, music, arts • Business, learning • Lifestyle, entertainment

7. An event evaluation tool will be utilised for all future events 8. Engage the community on events to identify areas of demand, preferences and

new ideas.

72

8. Approach Objectives to be achieved through the following action plan:

Time Frame

• Immediate term 0-12 months • Short term 1-2 years • Medium term 2-5 years • Long term 5 years + • Ongoing

73

STRATEGY ACTION RESPONSIBLE TIMEFRAME COMMENTS Provide community event organisers with clear information of event compliance

1. Develop a clear and detailed Event Information Kit available for event organisers from Council, or Council website.

2. Ensure event documentation and permits readily available on Council website.

3. Hold event information session / forum for community event organisers, featuring guest speakers from industry and Council.

Special Events Coordinator (SEC), Tourism Admin Assistant (TAA) SEC, TAA SEC, other staff

Immediate Immediate Short

Event Information Kit has already commenced compilation. New website structure currently under construction. Goal to increase skills of event organisers adding professionalism to local events, while also covering areas requiring attention such as risk management, documentation, sponsorship, funding etc.

Increase tourism promotion

1. Council to coordinate events which promote and showcase the Port Pirie and Southern Flinders Ranges Region.

2. Council to leverage tourism promotions where possible within current and new events.

3. Council to promote region at any event promotions attended by Special Events Coordinator.

SEC SEC, Tourism Coordinator (TC) SEC, TC

Ongoing Ongoing Ongoing

Events showcasing attributes of region, such as food and wine, recreation, infrastructure, culture. Inclusion of promotional stands at events, marketing material distribution, activities & entertainment at T&A centre, tours etc. Tourism of the region promoted at event promotions such as Masters Games, expo’s and conferences.

74

STRATEGY ACTION RESPONSIBLE TIMEFRAME COMMENTS Increase tourism 1. Council to coordinate major

events to attract tourists to the region.

2. Council to attempt to maximise economic benefit from events by identifying strategies to increase expenditure of participants and visitors.

SEC SEC, TC, Committees

Ongoing Ongoing

Major events such as Masters Games, large sporting events, festivals, conferences and expo’s. Event planning to capitalise on tourists at the event, providing activities and opportunities to promote extended visits, instigate expenditure at local businesses, and work with various stakeholders to leverage from the event.

Create new marketing strategies and further enhance promotion channels for events

1. Investigate into potential calendar of events campaign with Southern Cross Television.

2. Promote Pirie Has It All events calendar and encourage increased use by all current and potential event organisers.

SEC, MAS, CEO SEC, TC

Short Short

Attempt to pick up where Events 2010 left off; discuss with Management and Southern Cross. Calendar is a valuable tool not only for the public in viewing events for a selected month, but is important in reducing event clashes. To be done in conjunction with above points.

Maintain & increase portfolio of events

1. Events to continue to improve, striving to continually do things better where possible.

2. Event debriefs to be conducted for all Council events, as well as measured with the Event Evaluation Tool.

SEC, Committees SEC, Committees

Ongoing Long

Result in better events with higher support from community and stakeholders, while increasing attendance. Process to identify an event’s success, sustainability and areas of improvement.

75

STRATEGY ACTION RESPONSIBLE TIMEFRAME COMMENTS Maintain & increase portfolio of events (cont’d)

3. Develop new event concepts across different areas, ensuring diverse audiences are reached.

4. Develop a new signature major event for Port Pirie other than, or in conjunction with, the Masters Games.

5. Special Events Coordinator to continue research for special event bid opportunities and place bids for Port Pirie as a venue at all opportunities.

6. Engage community to seek their ideas and preferences for future events.

SEC, Staff, Council SEC, Staff, Council SEC SEC, CEO

Short Long Long Immediate

Events across Sports & Wellbeing, Arts and Culture, Business, Lifestyle, and Entertainment appealing to different demographics of region. Outdoor expo concept has potential to grow into a large scale event. This includes conferences, car rallies, concerts, complete sports marketing, etc. Will provide a matrix of what events community want, identify trends and increase number of new ideas and concepts.

Support for community events within the Port Pirie Regional Council

1. Assistance provided with documentation and permit submission to Council, ensuring all requirements met and all areas considered.

2. Event support provided to community event organisers where both necessary and approved by Management.

SEC SEC

Ongoing Ongoing

SEC to work with organisers closely, monitoring, explaining and assisting them through the documentation and planning process, thus ensuring appropriate compliance. Particular events may require input and assistance from SEC, such as committee positions, advisory positions, risk management etc, and may be assisted in special circumstances following approval from Management.

76

STRATEGY ACTION RESPONSIBLE TIMEFRAME COMMENTS Support for community events within the Port Pirie Regional Council (cont’d)

3. Community Assistance Fund to continue providing local groups access to both monetary and in-kind support.

4. Grants database to be created and made available to community event organisers.

Council Community Development Officer (CDO)

Long Immediate

Fund provides a valuable service for events and has been considerably improved with the introduction of separate monetary and in-kind applications. Database will become a ‘one stop shop’ for available grants, saving time of multiple Council staff and officers who are consistently approached.

Event planning process within Council

1. Effective venue booking and hiring system developed for events on Council owned parks and ovals.

2. Risk management and liability for events to continue to be a priority in event management, with detailed assessments, analysis and plans developed for both Council and Community events on Council property.

3. Event road closure procedure to

be assessed and clarified to create a more efficient and transparent process within Council.

SEC, Admin, Tech Services (TS) SEC, Community Event Organisers, Risk Coordinator Project Manager, Tech Services

Immediate Ongoing Immediate

Process of booking & hiring Council venues will become more efficient due to transparency and communication across departments, ensuring events are booked properly, venue is available and ready and event organisers are briefed by TS, with adequate submission of event documentation. Result in liability reduction for Council and ensure all parties involved in events possess the appropriate cover. Will also increase safety at events through identifying and eliminating hazards during the risk assessment process. Following new internal procedure, road closures will be seeking appropriate approvals, advertised correctly and costed to the appropriate area.

77

2013 PROPOSED COUNCIL EVENTS

Month Event March Harmony Day April Youth Week, Youth Expo, Moonlight Movies May June Community Event Training July August Global Maintenance Conference September Port Pirie Proud Day October Fashion Parade November Southern Flinders Outdoor Expo and Lifestyle Show December Christmas Markets, New Years Eve 2013 PROPOSED ANNUAL COMMUNITY EVENTS

Month Event March Sport Finals April Sport Finals, Relay for Life, Flinders 400 May Rock n Roll Weekend, Fun Run June July Flinders 450, SA Country Football Champs August Crystal Brook Show September Sport Finals, Smelters Picnic, Tennis, Blessing of the Fleet October Gymnastics, Country Music Festival, Rural Women’s Gathering November Southern Flinders Outdoor Expo and Lifestyle Show December Christmas Pageant (RH, CB & PP), Carols (CB & PP)

78



REPORT ITEM: 14.2.2

REPORT TITLE: PURCHASE OF LAND – PART CLOSED ROAD RP 5846


Budget Impact Nil

Risk Assessment Low

File Reference 725.3 – Sale of Land



Infrastructure & Asset Management Provision of Community Infrastructure, Services and Facilities Ensure all surplus Council assets are identified and either disposed of, leased or licensed.

RECOMMENDATION:

That pursuant to subsection 194(3)(b) of the Local Government Act, Council revokes the community land classification for part closed road marked ‘A’, RP 5846, CT Volume 6105 Folio 625, Feeley Street, Port Pirie.

EXECUTIVE SUMMARY:

Council approved the sale of land adjacent to 163 Main Road, Port Pirie to Mr Gordon Stringer in July 2012. This required approval from the Minister of Local Government for revocation of community land status. That approval is given in the attached letter from the Minister. Council must now formally resolve to revoke the community land classification before proceeding with survey plans, etc that will ultimately lead to sale of the portion of closed road to Mr Stringer.

PURPOSE To reduce Council’s excess land, which is surplus to requirements. To reduce Council’s maintenance expenditure. To tidy up an unattractive parcel of land. BACKGROUND Mr Gordon Stringer approached Council to purchase a piece of land that is located adjacent to his property at 163 Main Road, Port Pirie.

79

REPORT 14.2.2 Purchase of Land – Part Closed Road RP 5846 (Cont’d) Mr Stringer would like to purchase this land, clear the site and transfer it to his existing titles. At present the land is overgrown with vegetation and houses snakes, etc in the summer months. DISCUSSION The Asset Management Team approves the sale of this land which would reduce the need for Council maintenance. The unformed road still has storm water infrastructure underneath and a 4 metre easement will be required to ensure Mr Stringer does not build over the pipes, and to allow maintenance. There have been no objections to the sale of the land. The Local Government Act requires that the Minister must approve revocation of community land and this approval has been given. Council must now formally revoke the community land classification. After Council’s resolution surveyors will be instructed to prepare the necessary plans for lodgement with the Land Titles Office. Mr Stringer is paying all costs associated with this transfer plus $9,800 for the land.

80

Hon Gail Gago MLC o r *

eA164871

Government

of South Austral ia

Leader of the Government in the Legislative Council Minister for Agriculture, Food and Fisheries Minister for Forests Minister for Regional Development

Dr Andrew Johnson Chief Executive Officer Port Pirie Regional Council PO Box 45 PORT PIRIE SA 5540

Minister for the Status of Women Minister for State/Local Government Relations Level 9 Terrace Towers 178 North Terrace Adelaide SA 5000

GPO Box 1671 Adelaide SA 5001 DX 667

Tel: (08) 8303 2926 Fax: (08) 8303 2533 Email: [email protected]

Dear Dr Johnson

Thank you for the Council's letter of 1 February 2013, seeking my approval for the Council's proposal to revoke the community land classification of a portion of closed road, adjacent Feeley Street and Main Road, Solomontown,

I have perused the information provided to me by the Council and in making my decision I have taken into account the nature of the public consultation undertaken. .

After carefully considering the effect of the revocation on the area and the local community, I am of the opinion that, on balance, the revocation will be more positive than not in its effect.

! therefore approve the Council's proposal to revoke the classification as community land of land being a portion of closed road, Road Plan 5846, in the area named Solomontown, Hundred of Pirie, contained in Certificate of Title Volume 6105 Folio 625, as cross hatched on the attached plan.

if the Council wishes to proceed with the revocation it will need to pass a motion to revoke the community land classification pursuant to subsection 194(3)(b) of the Local Government Act 1999.

Thank you for drawing this matter to my attention.

Yours sincerely

n •

i

HON GAlL GAGO MLC

/2013 J

End

Printed on recycled paper using soy based inks

81


C E R T I F I C A T E OF T I T L E REAL PROPERTY ACT, 1886

„ ^ J L ^ v VOLUME 6105 FOLIO 625

I certify that the registered proprietor is the proprietor of an estate in fee simple (or such other estate or interest as is set forth) in the land within described subject to such encumbrances, liens or other interests set forth in the schedule of endorsements.

REGISTERED PROPRIETOR IN FEE SIMPLE

PORT PIRIE REGIONAL COUNCIL OF PO BOX 45 PORT PIRIE SA 5540

DESCRIPTION OF LAND

CLOSED ROAD MARKED A ROAD PLAN 5846 IN THE AREA NAMED SOLOMONTOWN HUNDRED OF PIRIE

BEING A CLOSED ROAD

EASEMENTS

\ Edition 1 Date Of Issue 16/01/2013 Authority VM 11854723

South Australia

REGISTRAR-GENERAL

NIL

SCHEDULE OF ENDORSEMENTS

NIL

End of Text. PAGE 1 OF 2

82

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83

COMMUNITY LAND REVOCATION This portion ol closed road is proposed

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contact P. Arnold on 8633 9733. Submissions close 5lh October 2012.

84

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85



REPORT ITEM: 14.2.3

REPORT TITLE: BEACH ROAD – ROAD RESERVE


Budget Impact Nil

Risk Assessment Nil

File Reference 830.11.28 – Roadways: Beach Road


Goal 3 Outcome 3.2

Infrastructure and Asset Management Maintenance of Public Infrastructure

RECOMMENDATION:

That pursuant to Section 210 of the Local Government Act 1999 (as amended) the Port Pirie Regional Council resolves that:

• Allotment 11 in Deposited Plan 79301 contained in Certificate of Title Volume 6025 Folio 975;

• Allotment 440 in Filed Plan 184522 contained in Certificate of Title Volume 5661 Folio 765;


• Portion of Allotment 158 in GRO Enrolled Plan page 89 contained in Certificate of Title Volume 1085 Folio 128;



• Allotment 10 & 11 in Deposited Plan 478 contained in Certificate of Title Volume 1568 Folio 183;



• Allotment 15 &16 in Deposited Plan 478 contained in Certificate of Title Volume 5871 Folio 361; and

• Allotment 17 in Deposited Plan 478 contained in Certificate of Title Volume 1364 Folio 36

are hereby declared to be public road.

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REPORT 14.2.3 Beach Road – Road Reserve (Cont’d) EXECUTIVE SUMMARY:

The Manager Environmental Services reported to Council in September 2012 that the gazetted road reserve at Beach Road, Solomontown does not contain the constructed road, in part. To rectify the situation it was recommended that Council undertake a Road Opening Proposal to include the whole of the Beach Road area as a road reserve. Council advertised the proposal in the Gazette and local newspaper, as required by legislation, for a 90 day period. That period has now lapsed. There was one representation from the Department of Transport, Energy and Infrastructure that required a word change such that reference to allotment 158 in the motion is ‘portion of’ allotment 158. The required amendment is included in the recommendation.

PURPOSE To rectify the existing situation at Beach Road, Solomontown whereby the gazetted Road Reserve does not contain the constructed road, in part. BACKGROUND In the 1990’s the Council undertook works to improve the area known as Beach Road to realign the road and provide an area of reserve adjacent the beach front. This involved the relocation of the constructed road from the gazetted road reserve, adjacent the waterfront, to the south and the construction of the road as a cul-de-sac. Whilst the road was constructed, the gazetted road reserve was not formally amended to include the entire newly constructed road within a road reserve. As a consequence, only part of the constructed road is actually within the road reserve. An aerial photograph identifying the constructed road and the gazette road reserve is identified in Appendix A. (Refer Appendix A – Existing Gazetted Road.)

In order to rectify the anomaly in the most expeditious manner it is considered appropriate that the Council declare the whole of the Beach Road area as being within a Road Reserve. The Council is the title holder of the allotments in the area proposed to be road and have the ability to do this without impact on any other landholder. This would not alter the constructed road nor require any further works to be undertaken. It is purely an administrative process. If in the future the Council chooses to create a freehold allotment from the area of road, then it is understood that the Council is able to close that part of the gazette road and create an allotment and this process does not affect the Council’s ability to do that. The area of the proposed Road Reserve is identified in Appendix B. (Refer Appendix B – Proposed Road Reserve.) CONCLUSION The proposed road opening will regularise the existing road situation at Solomontown Beach and ensure that the Council’s infrastructure is contained in the appropriate land classification. It is considered appropriate that the Council resolve to declare the relevant land as public road.

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APPENDIX A Existing Gazetted Road

Current Road Reserve

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APPENDIX B Proposed Road Reserve

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MEETING: ORDINARY MEETING OF COUNCIL DATE: 27 March 2013


REPORT ITEM: 14.2.4

REPORT TITLE: ELECTOR REPRESENTATION REVIEW


Budget Impact $12,000 (included in Budget Review 1)

Risk Assessment Nil Risk - Administrative Issue

File Reference 665.2.24



Organisational Excellence Governance Ensure Council is meeting all of its legislative requirements.

RECOMMENDATION:

That the draft Options Paper for Elector Representation Review as presented to the Council Meeting held on 27 March 2013 be approved for the first stage of public consultation.

EXECUTIVE SUMMARY:

The Port Pirie Regional Council is required by legislation in the Local Government Act 1999, Section 12, to undertake an Elector Representation Review by October 2013. An Elector Representation Review is where Council review how many Elected Members we have and review whether Council have a ward or no ward electoral system. CL Rowe and Associates have been engaged to undertake this Electoral Representation Review. The Review needs to be complete by October 2013 to enable the system that is agreed on to be signed off by the Electoral Commission and be in place for the November 2014 Council elections. The Review has a number of consultations involved in the process which will be with Elected Members and the community; this will ensure all views are taken into account before a final decision is made by Council. The draft Options Paper attached is for Council discussion and fine tuning. When the Options Paper has been adopted, the first of the public consultation stages will commence for a period of six (6) weeks. Craig Rowe from CL Rowe & Associates will be at the Council Meeting to take Council through the detail of the Options Paper.

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Options Paper

ELECTOR REPRESENTATION REVIEW

March 2013

CL Rowe & Associates Pty Ltd CLR

91

Pursuant to the provisions of Section 12(4) of the Local Government Act 1999

“A review may relate to a specific aspect of the composition of the council, or of the wards of the council, or may relate to those matters generally – but a council must ensure that all aspects of the composition of the council, and the issue of the division, or potential division, of the area of the council into wards, are comprehensively reviewed under this section at least once in each relevant period that is prescribed by the regulations”.

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Disclaimer The information, opinions and estimates presented herein or otherwise in relation hereto are made by C L Rowe and Associates Pty Ltd in their best judgement, in good faith and as far as possible based on data or sources which are believed to be reliable. With the exception of the party to whom this document is specifically addressed, C L Rowe and Associates Pty Ltd, its directors, employees and agents expressly disclaim any liability and responsibility to any person whether a reader of this document or not in respect of anything and of the consequences of anything done or omitted to be done by any such person in reliance whether wholly or partially upon the whole or any part of the contents of this document. All information contained within this document is confidential. Copyright No part of this document may be reproduced or copied in any form or by any means without the prior written consent of the party to whom this document is specifically addressed or C L Rowe and Associates Pty Ltd.

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Port Pirie Regional Council – Options Paper

Page 1

CLR CL Rowe & Associates Pty Ltd

Contents

1. Introduction 2

2. Review Process 4 2.1 Representation Options Paper 2.2 First Public Consultation 2.3 Representation Review Report 2.4 Second Public Consultation 2.5 Final Decision 2.6 Certification

3. Council Name 6

4. Current Structure 7

5. Composition of Council 8 5.1 Mayor / Chairperson 5.2 Area Councillor 5.3 Ward Councillor

6. Elector Representation 11 6.1 Elector Numbers 6.2 Elector Ratio 6.3 Comparisons Between Councils 6.4 Number of Councillors

7. Demographic Trends 14 7.1 Elector Numbers 7.2 Residential Development 7.3 Population Projections 7.4 Census Data

8. Ward Structure 17 8.1 No Wards 8.2 Ward Representation 8.2.1 Single Councillors Wards 8.2.2 Two Councillors per Ward 8.2.3 Multi-Councillor Wards 8.2.4 Varying Ward Representation 8.3 Assessment Criteria 8.3.1 General Legislative Provisions 8.3.2 Quota 8.3.3 Communities of Interest 8.4 Ward Identification 8.5 Ward Boundaries

9. Ward Structure Options 24 9.1 Option 1 – 11 Councillors, 4 Wards 9.2 Option 2 – 10 Councillors, 4 Wards 9.3 Option 3 – 9 Councillors, 5 Wards 9.4 Option 4 – 8 Councillors, 3 Wards 9.5 Option 5 – No Wards

10. Summary 35

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1. Introduction Section 12(4) of the Local Government Act 1999 (the Act) requires each council to undertake a review of all aspects of its composition and the division (or potential division) of the council area into wards, as prescribed by the Minister from time to time by a notice published in the Government Gazette. The Port Pirie Regional Council last completed an “elector representation review” in 2005. Recent amendments to the Local Government (General) Regulations 1999 have introduced a schedule which specifies when the various Councils in South Australia must undertake an elector representation review. This schedule, which was published in the Government Gazette on 31st May 2012, indicates that the Port Pirie Regional Council is scheduled to undertake a review during the period October 2012 – October 2013. This paper has been prepared in accordance with the requirements of Section 12(5) and (6) of the Act; and examines the advantages and disadvantages of the various options that are available to Council in respect to its future composition and structure. It contains information pertaining to the review process; elector distribution and ratios; comparisons with other councils; demographic trends; population projections; residential development opportunities which may impact upon future elector numbers; and ward structure options. The key issues that need to be addressed during the review include: • the principal office of Council, more specifically whether it should be a

mayor or chairperson; • the need for area councillors in addition to ward councillors;

• the division of the council area into wards, or alternatively the abolition of

wards;

• the number of elected members required to provide fair and adequate representation to the community;

• the level of ward representation (i.e. single and/or multi councillor wards,

or combinations thereof); and • the name of the council area and/or any proposed future wards.

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At the end of the review process, any proposed changes to Council’s composition and/or structure must serve to uphold the democratic principle of “one person, one vote, one value”. Bearing this in mind, it is highly likely that any potential future ward structure of Council (if required) will, in the main, be determined by the requirement for an equitable distribution of elector numbers between wards, rather than be based specifically on any socio-economic, regional or topographic factors.

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2. Review Process Section 12(4) of the Act specifies that a review may relate to a specific aspect of the composition of a council, or of the wards, or may relate to these matters generally. Council must ensure that all aspects of its composition, and the issue of the division or potential division of the council area into wards, are comprehensively reviewed at least once in each relevant period that is prescribed by the regulations. 2.1 Representation Options Paper The review is commenced with the preparation of a Representation Options Paper by a person who, in the opinion of Council, is qualified to address the representation and governance issues that may arise during the course of the review. The Representation Options Paper must examine the advantages and disadvantages of the options available in respect to a range of issues relating to the composition and structure of Council, and in particular whether the division of the council area into wards should be retained or abolished. 2.2 First Public Consultation The community is advised of the existence of the Representation Options Paper and submissions are invited (minimum public consultation of six weeks).

2.3 Representation Review Report When Council has considered the options available and the submissions received, it will make an “in principle” decision regarding the proposal it considers should be effected. It will then prepare a Representation Review Report which outlines its proposal and the reasons for such, as well as provide details of the submissions that were received and the responses thereto. 2.4 Second Public Consultation Council will initiate a second public consultation (by means of public notices) seeking written comments on the Representation Review Report and the preferred proposal (minimum consultation period of 3 weeks). 2.5 Final Decision Council will ultimately consider the submissions received from the second public consultation; hear from the individual community members who may wish to address Council in support of their submission; finalise its decision; and prepare a report for presentation to the Electoral Commissioner.

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2.6 Certification The final stage of the review involves certification of the Council proposal by the Electoral Commissioner and gazettal of any amendments to the composition of council and/or the ward structure. Any changes to Council’s composition and/or ward structure as a consequence of the review will come into effect at the next Local Government election (scheduled for November 2014).

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3. Council Name The town of Port Pirie was surveyed in December 1871 and Port Pirie was declared a municipality on the 28th September 1876. Port Pirie was declared South Australia's first provincial city in 1953 and the Port Pirie City and District Council was established in 1996 through the amalgamation of the then City of Port Pirie and the District Council of Port Pirie. In 1997 the Port Pirie Regional Council was established through the amalgamation of the then District Council of Crystal Brook-Redhill with the Port Pirie City and District Council. Whilst the provisions of Sections 12(1) and (2) of the Act enable Council to consider the alteration of its name as part of the review process, the current name of the Council is a fundamental part of the history of the council area. This being the case, and given that nothing extraordinary has occurred to prompt change, Council is not contemplating a name change at this time. However, Council welcomes the thoughts and suggestions of the local community in respect to this matter.

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4. Current Structure The Port Pirie Regional Council is not divided into wards, thereby requiring Local Government elections to be held on a council-wide or “at large” basis. Council currently comprises an elected Mayor and ten (10) area councillors (i.e. a total of eleven elected members). The area councillors are elected to represent the whole of the council area and the current elector ratio (i.e. the average number of electors represented by an area councillor) is 1:1,221. The current structure came into being in November 1999 and was retained following an elector representation review undertaken in 2005. Prior to 1999 the Port Pirie Regional Council comprised the Mayor and twelve ward councillors, with the council area being divided into six wards (two councillors per ward). Whilst the current structure (“no wards”) and composition of Council can be retained, Section 12 of the Act requires that alternative options be considered with the view to identifying a structure which may: • where wards are introduced, provide an equitable balance of electors over

the eight year period between reviews; • allow for likely fluctuations in elector numbers, primarily as a consequence

of future residential development; and • exhibit an elector ratio that is similar, by comparison, to that exhibited by

Councils of a similar size and type (i.e. avoids over-representation). Alternative structures (i.e. ward options based on various representation scenarios) have been presented later in this paper (refer 9. Ward Structure Options, page 24).

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5. Composition of Council Section 51 of the Act indicates that a Council may constitute a mayor or chairperson, with all other elected members being known as councillors, whether they represent the council area as a whole or a ward. 5.1 Mayor/Chairperson The specific roles of the mayor and chairperson are identical in all respects. The difference between the two positions comes in the manner in which they are elected and/or selected, the terms of office and the voting rights in chamber. • A mayor is directly elected by the electors as a representative of the

council area as a whole and the title of the office is prescribed under Section 51(1)(a) of the Act. The Port Pirie Regional Council has a mayor elected by the community.

• The alternative is a chairperson who is chosen by the elected members of council, rather than being elected by the community. The title of this office can be determined by council (pursuant to Section 51(1)(b) of the Act) and can include “mayor”. For example, the District Council of Mallala has a chairperson chosen by the elected members but the office bears the title of mayor (by way of a resolution of the council).

• An elected mayor does not have a deliberative vote on a matter before council, but has, in the event of a tied vote, a casting vote. On the other hand, the chairperson has a deliberative vote on all matters before Council (along with all of the other elected members) but does not have a casting vote.

• The election of the mayor is considered to be in keeping with a

fundamental principle of democracy - choice. It affords all eligible members of the community the opportunity to express faith in a particular candidate, should they choose to do so, and the result of the vote provides the elected council with an identifiable principal member for a four year term.

• The office of chairperson provides flexibility and opportunity for a number

of elected members to gain experience as the principal member during the four year term of the council; and to bring their particular skill set and opinions to the position, albeit for what could be a limited period of time. The term of a chairperson is decided by council but cannot exceed four years (i.e. the term of the existing council).

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• As an election (or supplementary election) for the office of mayor must be conducted across the whole of the council area, a significant cost can be incurred by council on every occasion the office is contested. On the other hand, the selection of a chairperson is not reliant upon an election and, as such, costs will only be incurred by council where the incumbent’s position of councillor is to be contested (i.e. at either a general or supplementary election, and then only in a specific ward if a ward structure is in place).

• At present, eighteen regional councils have a chosen “chairperson”.

• Candidates for the office of mayor cannot also stand for election as a

councillor and, as such, the experience and expertise of unsuccessful candidates will be lost to council.

• There is a perception that the position of chairperson lacks the status of the elected mayor, and this in turn reflects detrimentally on the status of a council.

• Any proposal to have a chairperson rather than an elected mayor, or vice versa, cannot proceed unless or until a poll has been conducted in accordance with the requirements of Section 12 (11a-d) of the Act.

5.2 Area Councillor (in addition to ward councillors) Section 52 of the Act indicates that councillors can be elected as a representative of a ward, or alternatively, to represent the council area as a whole (whether or not the council area is divided into wards). Where the council area is divided into wards, the area councillor adopts a similar role to that of the former office of alderman. The arguments in favour of the area councillor (in addition to ward councillors) are that:- • the area councillor is free of parochial ward attitudes and responsibilities;

• the area councillor can be an experienced elected member who can share his/her experience and expertise with the ward councillors;

• the area councillor is free to assist the mayor and ward councillors, if required; and

• the lines of communication between council and the community are improved, as the community have the area councillors and their ward councillors to approach for assistance.

The opposing view is that the area councillor holds no greater status than a ward councillor; has no greater responsibilities than a ward councillor; and need not comply with any extraordinary or additional eligibility requirements.

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In addition, it should be noted that:- • the contested election (and any supplementary election) for area

councillors (under a structure with or without wards) must be conducted across the whole of the council area, at a cost to council;

• as ward councillors do not have to reside in the ward which they represent the traditional role and/or basis for the ward councillor has changed to a more overall or council-wide perspective;

• ward councillors generally consider themselves to represent not only their ward, but the council area as a whole (like an area councillor), and it is suggested that their role and actions within the council chamber, and the functions they perform on behalf of council, generally reflect this attitude and circumstance;

• the task and expense of contesting “at large” elections for an area councillor could be prohibitive, and therefore may deter appropriate/quality candidates; and

• there may be cost implications to council (e.g. elected member’s allowances and administration costs) under circumstances where the introduction of area councillors results in an increase in the total number of elected members.

5.3 Ward Councillor Section 52(2)(b) of the Act indicates a councillor will, if the council area is divided into wards, be elected by the electors of a particular ward, as a representative of the ward. As a person elected to the council, a ward councillor is required to represent the interests of residents and ratepayers, to provide community leadership and guidance, and to facilitate communication between the community and the council.

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6. Elector Representation Council must provide adequate and fair representation (as per the requirements of Sections 26(1)(xi) and 33(1)(f) of the Act) and generally adhere to the democratic principle of “one person, one vote, one value”. There is no established formula or guideline to assist in determining an appropriate level of elector representation for the Port Pirie Regional Council. As such, the elected members (as the decision makers) will ultimately need to draw upon their practical experience in dealing with their ward constituents and can also take some guidance from the structures (and elector ratios) of other councils. The following information should assist in determining the appropriate elector representation for the council area. 6.1 Elector Numbers For the sake of this exercise, the total number of electors has been determined to be 12,210. This number has been derived from the “Voters Roll” (12th November 2012), as maintained by Council pursuant to the provisions of Section 15 of the Local Government (Elections) Act 1999, and the House of Assembly Roll (31st October 2012), as maintained by Electoral Commission South Australia. As elector numbers can change as a consequence of on-going (daily) amendments to the voter's rolls, elector data will be re-examined throughout the course of the review so as to ensure the accuracy of the elector numbers within any final ward structure proposal. 6.2 Elector Ratio The future composition and ward structure of Council will be determined, in the main, by the decisions to be made in respect to elector ratio and/or the future number of councillors. Elector ratio is the average number of electors represented by a councillor (the mayor is not included in the calculations). The elector ratio within the Port Pirie Regional Council, as at 12th November 2012, was 1:1,221 (i.e. 12,210 electors divided by 10 Councillors).

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6.3 Comparisons between Councils Section 33(1)(f) of the Act specifies: “the need to ensure adequate and fair representation while at the same time avoiding over-representation in comparison to other councils of a similar size and type (at least in the longer term).” The comparison of councils is not a straightforward exercise, given that no two councils are identical in terms of their size, population, topography, communities of interest and/or predominant land uses. However, it can provide some guidance in regards to an appropriate elector ratio or level of representation (number of councillors). The following table presents, for comparison purposes only, information pertaining to the composition, size and elector ratio of a number of other regional and/or peri-urban councils which are similar in size (in terms of elector numbers) to the Port Pirie Regional Council.

Table 1: Elector data and representation (various Councils)

Council Councillors Electors Ratio Light Regional 10 9,696 1: 970 Port Lincoln 10 9,744 1: 974 Copper Coast 10 9,914 1: 991 Port Augusta 9 9,085 1:1009 Port Pirie 10 12,210 1:1221 Victor Harbor 9 11,210 1:1246 Murray Bridge 9 12,930 1:1437 Gawler 10 14,663 1:1466 Barossa 11 16,317 1:1483 Whyalla 9 14,504 1:1612

Source: Electoral Commission SA (August 2012 roll closure as at November 2012)

Table 1 indicates that the current elector ratio within the Port Pirie Regional Council is a little low when compared to the ratios exhibited by the two councils that have similar elector numbers (i.e. the City of Victor Harbor and the Rural City of Murray Bridge). It is also noted that, whilst the Port Pirie Regional Council covers the second largest area of the cited councils (i.e. 1,761km²) behind the Rural City of Murray Bridge (1832km²), the latter has a higher elector ratio (1:1,437) due to the fact that it comprises one less councillor and over 700 more electors. This being the case, it may be difficult to argue for a retention of the current number of elected members based on the size of the council area.

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In addition, it is further noted that another three of the cited councils comprise one less councillor than the Port Pirie Regional Council. 6.4 Number of Councillors As indicated earlier, the provisions of Sections 26 and 33 of the Act speak of avoiding over-representation in comparison to other councils. With this in mind, and taking into account the information presented in Table 1, consideration should be given to a reduction in the number of elected members as an alternative to the current arrangement. A reduction in the number of councillors will increase the elector ratio to 1:1,357 (nine councillors) or 1:1,526 (eight councillors). It should be noted that a reduction to nine councillors will achieve an elector ratio similar to that previously experienced within the council area prior to the amendments made to the Local Government (Elections) Act 1999 in December 2009 (i.e. 1:1,320 as at August 2009). Any proposal to reduce the number of councillors (and increase the elector ratio) will need to ensure that there are sufficient elected members to manage the affairs of Council; not create excessive workloads for the elected members; provide an appropriate level of elector representation; and present adequate lines of communication between the community and Council. Obviously a reduction in the number of elected members would also result in some cost saving to Council in terms of councillor’s annual allowances (currently $12,264 per annum) and any associated operating and/or administrative costs and/or additional allowances. As the population/elector numbers in the council area are unlikely to increase by any significant number in the foreseeable future (refer 7 Demographic Trends), any proposal at this time to increase the number of elected members would be very difficult to justify given the intent of Sections 26 and 33 of the Act. Another issue that may impact upon the number of councillors is whether Council should comprise an even or odd number of councillors. Whilst there is no inherent disadvantage with either option, an odd number of councillors will, under most circumstances, alleviate the need for the mayor to cast a deciding vote. On the down side, an odd number of councillors may require the development/implementation of a ward structure that exhibits a varying level of representation between wards (perceived imbalance).

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7. Demographic Trends When developing an appropriate future ward structure for the Port Pirie Regional Council, consideration will need to be given to demographic trends, as allowances will have to be made to accommodate any identified or likely fluctuations in elector numbers. The following information should be of assistance in respect to this matter. 7.1 Elector Numbers

Amendments made in December 2009 to Sections 14 and 15 the Local Government (Elections) Act 1999 resulted in a change in the compilation of Council’s Supplementary Voter’s Roll. Individual non-property owners or those who are not registered on the House of Assembly Roll are now required to register to vote where previously an automatic entitlement existed. As a consequence, the electors on Council’s Voters Roll decreased from 1,183 in August 2009 to 106 in August 2012, this equating to a 91% decrease.

This is clearly demonstrated in Table 2 below, where the elector data

indicates that the total number of eligible voters (i.e. enrolments on the House of Assembly Roll and Council’s Supplementary Voters Roll) decreased significantly between August 2009 and August 2010.

Table 2: Total elector numbers - August 2007 to August 2012

Roll closure Electors Variance % Variance

August 2007 13,208 August 2008 13,342 + 134 + 1.0 August 2009 13,202 - 140 - 1.0 August 2010 12,214 - 988 - 7.5 August 2011 12,113 - 101 - 0.8 August 2012 12,194 + 81 + 0.7

Source: Electoral Commission SA (August 2012) Variations in elector numbers may continue to occur as the 2014 Local

Government election nears and more eligible people register to vote on Council’s Supplementary Voters Roll. Notwithstanding the aforementioned, an examination of the House of Assembly Roll data (August 2007 - August 2012) indicates that:

• the total number of electors on the roll increased by only 28 (+0.2%) over

the specified period; and

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• the fluctuations in elector numbers were not consistent from year to year, with decreases being recorded in three of the five years.

Whilst the increase in elector numbers on the House of Assembly roll over the cited 5 year period was minimal, the trend will need to be considered when considering future ward structure options. 7.2 Residential Development Council is aware that there is an existing land supply capable of sustaining many years of future residential growth across the council area (depending on density and allotment take-up rates). The majority of this land (approximately 76 hectares), which is zoned Residential, Rural Living and Rural (Deferred Urban), lies to the south-west of the city (between the Port Broughton and Port Davis Roads) and the south-east (to the south of Magor Road). The extent and timing of any of the aforementioned future development (and resultant increase in elector numbers) is difficult to determine at this time. 7.3 Population Projections Population projections obtained from the Department of Planning, Transport and Infrastructure (as prepared by the then Department of Planning and Local Government in 2011 and based on the 2006 Census population data) indicate that the population of the Port Pirie Regional Council is expected to increase by 337 people (1.8%) during the period 2011 – 2026. This data also indicates that the population within the city area is predicted to increase by 549 people (3.8%) whilst the population in the remaining part of the council area is expected to decrease by 215 people (5.9%). The accuracy and usefulness of the population projections are considered to be questionable, given the duration of time which has lapsed since the collection of the base data, the assumptions which have been made in respect to fertility and migration rates to South Australia, and the changing circumstances of the council area. Indeed, the then Department of Planning and Local Government advised that the population projections are not forecasts for the future, but as estimates of future populations based on particular assumptions about future fertility, mortality and migration and, as such, the actual future population outcomes may vary from these projections. Nevertheless, the projection is for some growth and, as such, should be taken into account.

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7.4 Census Data According to data provided by the Australian Bureau of Statistics (2001, 2006 and 2011 Census Community Profiles – Port Pirie City and Districts (M) Local Government Area), the total population of the council area increased by 85 (0.5%) over the period 2001 – 2006, and then increased by another 191 (+1.1%) during the period 2006 – 2011. Overall, the population in the council area increased by 276 (1.6%) over the 2001 – 2011 period. In addition, over the same period the total number of dwellings (all forms) within the council area increased by 535 (7.0%). By comparison, during the period 2001 – 2011 the population of South Australia increased by 9.4%, whilst dwelling numbers increased by 12.65%. The data indicates minimal increases in resident numbers within the council area over recent years. The overall rate of the population increase is slightly greater than the aforementioned population projections, but is generally consistent with the trend derived from the House of Assembly Roll. Should this trend continue, the future increase in population (and therefore elector numbers) will not likely have a significant impact but nevertheless should be taken into account.

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8. Ward Structure Section 12(1)(b) of the Act allows for council areas to be divided into wards,

or alternatively, for existing ward structures to be abolished.

8.1 No Wards

Arguments supporting the “no ward” alternative are:-

• it is the optimum form of democracy because the electors have the opportunity to vote for all of the vacant positions on council;

• the most supported candidates from across the council area will likely be elected, rather than candidates who may be favoured by the peculiarities of the ward based electoral system (e.g. elected unopposed or having attracted less votes than defeated candidates in other wards);

• the elected members should be free of parochial ward attitudes;

• the lines of communication between a council and its community should be

enhanced, given that members of the community should be able to consult with any and/or all members of council, rather than perhaps feel obliged to consult with their specific ward councillors;

• as ward councillors do not have to reside within the ward that they

represent, a ward structure does not guarantee that a ward councillor will have empathy for, or an affiliation with, the ward;

• under the current proportional representation method of voting the “no

ward” structure still affords opportunities for the smaller “communities of interest” within the council area to be directly represented on council (subject to voter turnout) which, in turn, should provide broad representation and ensure a range of differing views and opinions on to be provided by the elected members;

• it automatically absorbs fluctuations in elector numbers of any magnitude,

thereby avoiding the difficulties of developing and maintaining a ward structure which must sustain the pressures of anticipated high population growth yet continue to exhibit ward elector ratios which comply with the quota tolerance limits;

• the existing elected members generally consider themselves to represent

not only their ward, but the council area as a whole, and it is suggested that their role and actions within the Council chamber, and the functions they perform on behalf of council, generally reflect this attitude and circumstance;

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• the introduction of postal voting has facilitated the dissemination of campaign literature throughout the council area, thereby reducing the difficulty and cost of conducting a council wide election campaign; and

• candidates for election to council will require the genuine desire, ability

and means to succeed and serve on council, given the perceived difficulties and expense associated with contesting “at large” elections.

The primary arguments opposing the “no ward” option relate to:- • the concern that a single interest group to gain considerable

representation on council; • small communities (in terms of elector numbers) within the council area

may not be guaranteed of direct representation (as is the case under a ward structure);

• concern “at large” elections do not guarantee that elected members will

have any empathy for, or affiliation with, all parts of, or communities within, the council area;

• the task and expense of contesting “at large” elections could be

prohibitive, and therefore may deter appropriate/quality candidates; • without wards council will have to conduct elections and supplementary

elections across the whole of the council area (at a significant expense); and

• under the “no ward” structure the more prominent or popular councillors,

or those who simply sit on the top of elected member listings (e.g. council web-site), may receive more enquiries from the public.

It should be noted that Section 6(2)(b) of the Local Government (Elections) Act 1999 enables Council to avoid a supplementary election for a vacancy of a councillor under circumstances where: • the vacancy occurs within a specified period before a scheduled Local

Government election; or

• the council area is not divided into wards, there is no other vacancy in the office of a member of the council, and it is the policy/decision of Council not to fill the vacancy until the next general election.

At present thirty-one regional councils and two metropolitan councils have no wards.

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8.2 Ward Representation The following brief comments relate to the various levels of representation (i.e. number of councillors) which can be applied in a future ward structure. 8.2.1 Single Councillor Wards Wards represented by a single councillor are generally small in area and therefore afford the ward councillors the opportunity to be more accessible to their constituents and able to concentrate on issues of local importance. Due to the small size of the wards it is generally difficult to identify suitable ward boundaries; maintain entire communities of interest within a ward; and comply with the specified quota tolerance limits (+ or - 10% of the average ward electoral ratio). The work load of the ward councillor can also be demanding, and absenteeism by the elected member (for whatever purpose and/or period) will leave the ward without representation.

8.2.2 Two Councillors per Ward This traditional level of representation allows for the sharing of duties and responsibilities amongst the ward councillors; lessens the likelihood of ward parochialism; broadens the opinions and skill set of the councillors; and affords continuous ward representation should one councillor be absent. 8.2.3 Multi-Councillor Wards Generally, multi-councillor wards can be large in area and, as a consequence, the ward structure is relatively simple. In addition, councillor absenteeism can be covered; the work load of the councillors can be reduced; there are greater perceived lines of communication between councillors and constituents; and there is more flexibility in regards to ward quota, allowances for fluctuations in elector numbers, and the preservation of communities of interest. 8.2.4 Varying Ward Representation Whilst there is no disadvantage associated with a ward structure which exhibits wards of varying sizes and levels of representation, such a ward structure can be seen to lack balance and/or equity, with the larger wards (in elector and councillor numbers) being perceived as having a greater, more influential voice on council, even if the elector ratio within each of the wards is consistent.

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8.3 Assessment Criteria An important step in the development and assessment of a new, appropriate ward structure for the Port Pirie Regional Council is to gain an appreciation of the general principles with which any proposed ward structure must comply. In brief, any proposed future ward structure must comply with the specified 10% quota tolerance limits, and should take into account (where practicable) such matters as communities of interest; population; topography; communication; demographic change; and the total size and composition of council. Indeed, the provisions of Section 12(13) of the Act require that the Electoral Commissioner ensure that these requirements have been satisfied, prior to the issuing of an appropriate/necessary certificate. Information relating to the various relevant principles is provided hereinafter. 8.3.1 General Legislative Provisions Of particular relevance are the provisions of Section 33(1) of the Act as these require Council to take into account, as far as practicable, the following when developing a proposal relating to the boundaries of a ward or wards. • The desirability of reflecting communities of interest of an economic,

social, regional or other kind. • The population of the area, and of each ward affected or envisaged by the

proposal. • The topography of the area, and of each ward affected or envisaged by the

proposal. • The feasibility of communication between electors affected by the proposal

and their elected representatives. • The nature of substantial demographic changes that may occur in the

foreseeable future. • The need to ensure adequate and fair representation while at the same

time avoiding over-representation in comparison to other councils of a similar size and type (at least in the longer term).

In addition, Section 26(1) requires that the following broader Principles should also be taken into account during the review process. • The resources available to local communities should be used as

economically as possible while recognising the desirability of avoiding significant divisions within a community.

• Proposed changes should, wherever practicable, benefit ratepayers.

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• A council should have a sufficient resource base to fulfil its functions fairly, effectively and efficiently.

• A council should offer its community a reasonable range of services

delivered on an efficient, flexible, equitable and responsive basis.

• A council should facilitate effective planning and development within an area, and be constituted with respect to an area that can be promoted on a coherent basis.

• A council should be in a position to facilitate sustainable development, the

protection of the environment and the integration of land use schemes. • A council should reflect communities of interest of an economic,

recreational, social, regional or other kind, and be consistent with community structures, values, expectations and aspirations.

• A council area should incorporate or promote an accessible centre (or centres) for local administration and services.

• The importance within the scheme of local government to ensure that local

communities within large council areas can participate effectively in decisions about local matters.

• In considering boundary reform, it is advantageous (but not essential) to

amalgamate whole areas of councils (with associated boundary changes, if necessary), and to avoid significant dislocations within the community.

• Residents should receive adequate and fair representation within the local

government system, while over-representation in comparison with councils of a similar size and type should be avoided (at least in the longer term).

• The importance within the scheme of local government that a council be

able to co-operate with other councils and provide an effective form of government to the community.

• A scheme that provides for the integration or sharing of staff and

resources between two or more councils may offer a community or communities a viable and appropriate alternative to structural change options.

8.3.2 Quota Section 33(2) of the Act states: “ A proposal that relates to the formation or alteration of wards of a council must also observe the principle that the number of electors represented by a councillor must not, as at the relevant date (assuming that the proposal were in operation), vary from the ward quota by more than 10 per cent...”.

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According to the provisions of Section 33(2a)(b), ward quota is determined to be: “ the number of electors for the area (as at the relevant date) divided by the number of councillors for the area who represent wards (assuming that the proposal were in operation and ignoring any fractions resulting from the division).”

Given the above, any proposed future ward structure must incorporate wards wherein the distribution of electors is equitable, either in terms of numbers (if the wards have equal representation) or elector ratio. Under the latter circumstance, the elector ratio within each ward must be within 10% of the average elector ratio for the council area. Notwithstanding the above, Section 33(3) of the Act allows for the 10% quota tolerance limit to be exceeded (at the time of the review) if demographic changes predicted by a Federal or State government agency indicate that the ward quota will not be exceeded at the time of the next periodic election. 8.3.3 Communities of Interest As the provisions of Section 26 and 33 seek the development of ward structures that reflect “communities of interest” of an economic, social, regional or other kind, it is considered appropriate that the question of what constitutes a “community of interest” be addressed. In the past the Local Government Boundary Reform Board indicated that: • “Communities of interest, for the purpose of structural reform proposals,

are defined as aspects of the physical, economic and social systems which are central to the interactions of communities in their living environment”;

• “communities of interest” are identified by considering factors relevant to

the physical, economic and social environment, including neighbourhood communities; history and heritage communities; sporting facilities; community support services; recreation and leisure communities; retail and shopping centres; work communities; industrial and economic development clusters; and environmental and geographic interests; and

• the analysis of the demographic data and profile will provide socio-

economic indicators relevant to “communities of interest”. The above serves to highlight the complexities associated with the “community of interest” concept. Accordingly, it is suggested that “local knowledge” will be the best tool available to assist in the determination of this issue. However, the retention of entire suburbs, housing estates, town communities and/or districts within proposed wards will serve (in part) to maintain and protect perceived existing communities of interest.

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8.4 Ward Identification The means of ward identification are limited. The allocation of letters, numbers or direction titles (e.g. north, south, central etc) is considered to be acceptable, but it is suggested that these methods lack imagination and fail to reflect the character and/or history of the council area. The same cannot be said for the allocation of place names or names of European and/or indigenous heritage significance, but experience suggests that reaching consensus over the selection of appropriate names will likely prove to be a difficult exercise. 8.5 Ward Boundaries Communities across South Australia have long exhibited an apathetic attitude towards Local Government elections. Indeed, despite the introduction of full postal voting across all councils in the year 2000, total voter turnout in Local Government elections declined from 40.1% in 2000, to 32.7% in 2003 and 31.6% in 2006. In 2010 the state-wide voter turnout increased marginally to 32.9%, but the average turnout for the regional Councils was 44.65%. By comparison the Port Pirie Regional Council recorded voter turnout of 47.2% in 2003; 39.5% in 2006 and 51.18% in 2010 (the latter being well above the average turnout for the regional Councils). Whatever the reason for this attitude, care should be taken to ensure that the situation is not exacerbated as a result of any confusion and/or uncertainty that may arise during the establishment of a new ward structure (if required). Experience suggests that the communities generally accept a ward structure which has some logical basis, and exhibits ward boundaries which are easily identifiable. Accordingly, every effort has been made when developing potential future ward structures to align proposed future ward boundaries with existing, long established township or district boundaries; main roads; or prominent geographical and/or man-made features.

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9. Ward Structure Options Section 12 of the Act indicates that a council area may be divided into wards (or not), but specifically requires that an elector representation review address the division (or potential division) of the council area into wards. Accordingly, four ward structures have been provided to demonstrate how the Port Pirie Regional Council can be divided into wards, should the re-introduction of wards be preferred to the existing “no ward” arrangement. The fifth option presented (and the alternative) is the existing "no wards" structure. These four ward structure options are only examples of possible ward structures and have been developed to reflect some logical basis and an equitable distribution of elector numbers; to accommodate anticipated future residential development (and the resultant increase in elector numbers); and to maintain existing communities of interest, where possible. They also demonstrate the difficulty of developing ward structures given the concentration of elector numbers within the city or urban area, as opposed to the scattering of approximately 20% of the elector numbers across the substantial rural area (approximately 95%of the council area). Council’s considerations are not limited to these ward structure examples and, as such, any suggestions and/or alternative ward structures presented by the community will be welcomed and duly assessed.

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9.1 Option 1 9.1.1 Description The retention of the existing “no wards” arrangement. 9.1.2 Elector ratio/quota

Ward Councillors Electors Ratio % Variance

Ward 1 10 12,210 1:1,221 N/A

Total 10 12,210 1:1,221

9.1.3 Comments The Port Pirie Regional Council is currently not divided into wards. This arrangement remains a practicable option and its retention will afford some benefits, including:

• the perception of stability within Council given that this arrangement was

first introduced in 1999;

• overcoming the division of the local community into wards based solely on the distribution of elector numbers;

• enabling the electors within the community the ability to vote for all members of Council, with the most favoured candidates being elected to represent (and act in the best interests of) the whole of the council area (despite the geographical location of their place of residence); and

• the flexibility of the arrangement, as the “no ward” option can accommodate any number of “area councillors” and is not affected by fluctuations in elector numbers (i.e. the specified quota tolerance limits do not apply, as is the case with wards).

The arguments for and against the “no ward” option have been previously presented (refer 8.1 No Wards).

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Option 1

NO WARDS

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9.2 Option 2 9.2.1 Description The division of the council area into three wards, with one of the proposed wards being represented by five councillors, another of the proposed wards being represented by three councillors and the remaining proposed ward being represented by two councillors (total of ten councillors). 9.2.2 Elector ratio/quota


Ward 1 5 6,081 1:1,216 -0.4 Ward 2 3 3,745 1:1,248 +2.2 Ward 3 2 2,384 1:1,192 -2.4

Total 10 12,210 Average 1:1,221

9.2.3 Comments This three ward structure is based on the current number of councillors. Whilst the proposed ward structure is relatively well balanced in regards to ward elector ratios, the imbalance in the levels of representation between the wards may be of concern to some community members/electors. Notwithstanding this, the whole of the city or urban area is primarily maintained within two wards giving the large rural area direct representation (i.e. 2 councillors). In addition, the size of proposed ward 3 may also be of concern, given that it covers approximately 95% of the council area but is represented by only two councillors. Under the worst case scenario (i.e. where elector fluctuation occurs entirely in one ward) the proposed wards can sustain the following fluctuations in elector numbers. Proposed ward 1: +1,400 or -1,000 Proposed ward 2: +400 or -600 Proposed ward 3: +375 or -230 It should also be noted that the proposed ward boundaries align with existing suburb/district boundaries and, as such, whole perceived "communities of interest" will be retained (in their entirety) within a ward.

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Option 2

WARD 1

WARD 3

WARD 2

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9.3 Option 3 9.3.1 Description The division of the council area into three wards, with each of the proposed wards being represented by three councillors (total of nine councillors). 9.3.2 Elector ratio/quota


Ward 1 3 4,259 1:1,420 + 4.6 Ward 2 3 4,144 1:1,381 + 1.8 Ward 3 3 3,807 1:1,269 - 6.5

Total 9 12,210 Average 1:1,357

9.3.3 Comments This proposed ward structure has one less councillor than at present; exhibits an even level of representation across the wards; and the ward elector ratios all lie comfortably within the specified quota tolerance limits. Under the worst case scenario, as described earlier, the proposed wards can sustain the following fluctuations in elector numbers. Proposed ward 1: +1,400 or -1,000 Proposed ward 2: +400 or -600 Proposed ward 3: +375 or -230 On the downside, proposed wards numbers 2 and 3 both contain a mix of urban and rural communities which may be a perceived disadvantage to the rural communities (in terms of achieving direct representation from within the rural sector). Further, proposed ward 3 is considerably larger than the other two proposed wards and, as such, the workloads of the ward councillors may be more demanding.

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Option 3

WARD 1

WARD 3

WARD 2

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9.4 Option 4 9.4.1 Description The division of the council area into three wards, with two of the proposed wards each being represented by three councillors and the remaining proposed ward being represented by two councillors (total of eight councillors). 9.4.2 Elector ratio/quota


Ward 1 3 4,893 1:1,631 + 6.9 Ward 2 3 4,373 1:1,458 - 4.5 Ward 3 2 2,944 1:1,472 - 3.5


9.4.3 Comments This structure is based on eight councillors and is a slight variation of the ward structure presented as Option 3. The proposed ward boundaries all align with established suburb/district boundaries; the elector ratios within the proposed wards all lie comfortably within the specified quota tolerance limits; and allowances have been made to accommodate the anticipated future growth areas to the south of the city (i.e. low elector ratios in proposed wards 2 and 3). Under the worst case scenario the proposed wards can sustain the following fluctuations in elector numbers. Proposed ward 1: +250 or -1,200 Proposed ward 2: +1,100 or -400 Proposed ward 3: +575 or -250 Like Option 3, proposed ward 3 is considerably larger in area than the other two wards, however, under this proposal the ward is only represented by two councillors. This being the case, the ward councillor's workloads may be an issue.

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Option 4

WARD 1

WARD 3

WARD 2

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9.5 Option 5 9.5.1 Description The division of the council area into three wards, with two of the proposed wards each being represented by two councillors and the remaining proposed ward being represented by three councillors (total of seven councillors). 9.5.2 Elector ratio/quota


Ward 1 3 5,122 1:1,707 - 2.1 Ward 2 2 3,516 1:1,758 + 0.8 Ward 3 2 3,572 1:3,572 + 2.4


9.5.3 Comments This ward structure is well balanced in terms of ward elector ratios; aligns proposed ward boundaries with existing suburb/district boundaries; and reduces the number of elected members by three. As is the case with several other options, a mix of urban and rural areas/communities have had to be incorporated within proposed ward 3 in order to achieve the required distribution of electors between the wards. In addition, the size of proposed ward 3 is, once again, much larger than the other two proposed wards. Under the worst case scenario the proposed wards can sustain the following fluctuations in elector numbers. Proposed ward 1: +1,200 or -700 Proposed ward 2: +500 or -525 Proposed ward 3: +400 or -600

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Option 5

WARD 1

WARD 3

WARD 2

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10. Summary The representation review being undertaken by the Port Pirie Regional Council must be comprehensive; open to scrutiny by, and input from, the local community; and where possible, seek to improve elector representation. Further, Council must examine alternatives to its present composition and structure (no wards) with the view to achieving fair and adequate representation of all of the electors across the council area.

This stage of the review is about disseminating information pertaining to the review process and the key issues; and affording the community the opportunity to participate over a six week (minimum) public consultation period. At the next stage of the review process Council will have to make some “in principle” decisions in respect to its future composition, and the future division of the council area into wards (if required), taking into account the practical knowledge and experience of the individual elected members and the submissions made by the community. The name Port Pirie has been associated with local government within the region since 1876. Whilst the elector representation review affords the opportunity to consider a change to the council name, there appears to be little to justify such action at this time and it is therefore not a matter which is currently being contemplated by Council. There appear to be few practical advantages to be gained by adopting the position of chairperson in preference to that of the mayor. In terms of elector representation, the principal difference is that the mayor is elected by the community to lead the Council for a term of four years, whereas a chairperson is selected by the elected members for a term of between one and four years. The mayor provides the elected Council with an identifiable principal member who is directly accountable to the community, whereas the office of chairperson provides potential for various elected members to gain experience as the principal member of Council, and to bring their particular skill set and opinions to the position. Area councillors (in addition to ward councillors) are unique to one council within South Australia (the City of Adelaide), and it is considered that this office/form of elected member affords few advantages and comes at a financial cost. Under a ward structure the ward councillors are generally quick to point out that they represent the council area as a whole, and participate equally in determining matters of council-wide importance that are presented before council. Further, any contested elections (and/or supplementary elections) for the position(s) of area councillor have to be conducted across the council area at a considerable cost to the council.

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Unfortunately, there is no formula that can be utilised to determine the appropriate number of elected members, however, the provisions of the Local Government Act 1999 specifically require Council avoid over-representation in comparison to other Councils of a similar size and type (at least in the longer term). The current elector ratio of Council (1:1,221) is considered to be low when compared to the elector ratios of other regional councils of a similar size (elector numbers). Indeed, of the four councils that have a comparable number of electors (i.e. 11,210 - 14, 663), three comprise one less councillor and the elector ratios thereof all lie between 1:1,246 and 1:1,612. It is also noted that: • whilst the Port Pirie Regional Council covers a large area (1,761km²), the

Rural City of Murray Bridge, which has a similar number of electors (12,930), covers 1832km² and comprises one less councillor; and

• prior to the amendments made to the Local Government (Elections) Act 1999 in December 2009 Council exhibited an elector ratio of 1:1,320.

Given the above some consideration should be given to reducing the number of elected members in accordance with the intent of the Local Government Act. However, any review of elected member numbers must ensure that the future Council will comprise sufficient elected members to meet its obligations in respect to its roles and responsibilities; afford sufficient lines of communication with the community; and manage the workloads of the elected members. A reduction in the number of councillors to nine or eight will achieve elector ratios of 1:1,357 and 1:1,526 respectively. As to whether the council area should be divided into wards or continue under the current “no ward” arrangement is a difficult issue, given that both options exhibit merit. The council area is currently not divided into wards, an arrangement that has been in existence since 1999. This arrangement enables an elector to vote for all of the vacant positions on Council; ensures that the most supported candidates from across the council area will be elected; and overcomes past parochial ward attitudes. Wards can also been seen as an unnecessary division of the community, an assertion that has some basis given that ward councillors do not have to reside within the ward that they represent.

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On the other hand the division of the council area into wards guarantees the direct representation of all parts of the council area; enables ward councillors to focus on local as well as council-wide issues; prevents a single interest group from gaining considerable representation on Council; enables and attracts candidates to contest ward elections; reduces the cost and effort required to campaign at an election; and potentially provides cost savings to Council in regards the conduct of elections and supplementary elections. Should it be determined that the council area be divided into wards, a new ward structure will have to be developed and introduced. Accordingly, a number of ward structure options have been presented as examples of how the council area can be divided into wards under circumstances whereby the Council comprises seven, eight, nine or ten councillors. These ward structures are all relatively well balanced (in regards to elector ratios) and are capable of sustaining reasonable fluctuations in elector numbers. As for the issue of ward identification, further consideration may have to be given to this matter later in the review process, depending on future decisions regarding the division of the council area into wards. Notwithstanding this, it is suggested that the allocation of names of local significance or geographical location are the most appropriate means of ward identification.

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MEETING: ORDINARY MEETING OF COUNCIL DATE: 27 March 2013


REPORT ITEM: 14.2.5

REPORT TITLE: SOUTHERN FLINDERS REGIONAL TOURISM AUTHORITY - TERMS OF REFERENCE


Budget Impact Nil

Risk Assessment Nil Risk - Administrative Issue

File Reference 865.24 – Southern Flinders Regional Tourism Authority



Organisational Excellence Governance Ensure that Council is meeting all of its legislative requirements.

RECOMMENDATION:

That the Terms of Reference for the Southern Flinders Regional Tourism Authority as presented to the Council Meeting held on 27 March 2013 be approved.

EXECUTIVE SUMMARY:

The Southern Flinders Regional Tourism Authority (SFRTA) has until recently consisted of the Port Pirie Regional Council, Northern Areas Council, the District Council of Mount Remarkable, the District Council of Orroroo-Carrieton and the Regional Development Australia Yorke and Mid Morth. The District Council of Orroroo-Carrieton have now withdrawn from the Authority. The Terms of Reference for the SFRTA have now been updated to reflect the District Council of Orroroo-Carrieton withdrawing. The changes are:

• Clause 2 Preamble – has been amended to show District Council of Orroroo-Carrieton withdrawing;

• Clause 7.1 Secretariate Duties – amending wording from “Reporting on a monthly basis to the Authority” to “Reporting tourism activities at Authority meetings”;

• Schedule 1 – has been amended to update the current membership. The changes suggested in the Terms of Reference are minor. The SFRTA is a Section 41 Committee of Council, therefore any changes to the Terms of Reference must be approved by Council.

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Council Committees

SOUTHERN FLINDERS

REGIONAL TOURISM AUTHORITY

Adopted by Council at its meeting on

XX-XX-XXXX

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1.0 Background

Section 41 of the Local Government Act 1999 provides that: (1) A Council may establish committees (2) A committee may, according to a determination of the council (subject to the operation of this

Act), be established (a) to assist the council in the performance of its function (b) to inquire into and report to the council on matters within the ambit of the council’s

responsibilities; (c) to provide advice to the council; (d) to exercise, perform or discharge delegated powers, functions or duties.

2.0 Preamble

In 1999, the Port Pirie Regional Council (“the Council”), the Northern Areas Council, the District Council of Mount Remarkable, and the Port Pirie Regional Development Board (now Regional Development Australia Yorke and Mid North, but formally the Southern Flinders Ranges Development Board) formed the Southern Flinders Regional Tourism Authority (“the Authority”).

In 2006, the Port Pirie Regional Council formally withdrew its involvement in the collaborative arrangement. This move resulted in a review of the Authority and of this Policy Document.

In 2009, the Port Pirie Regional Council again became formally involved in this arrangement as a constituent Council, which also resulted in a review of the Authority and of this Policy Document. In 2012, the District Council of Orroroo Carrieton formally withdrew its involvement in the collaborative arrangement. This resulted in a review of the Authority and of this Policy Document.

The Authority is a Committee of each of the above Local Government entities and is established pursuant to the provisions of Section 41 of the Local Government Act 1999 (“the Act”). Although a Committee of each of the constituent Councils, the Committee is referred to as the ‘Southern Flinders Regional Tourism Authority’.

3.0 Policy Position

That pursuant to the provisions of Section 41 of the Local Government Act 1999, that Council establish a Committee to be known as the Southern Flinders Regional Tourism Authority, for the following purposes: • to advise the Council on and support the development of sustainable tourism industry

infrastructure in the Region; • to facilitate grant applications by other bodies that will benefit from tourism infrastructure in the

Region; and • to exercise, perform and discharge the delegated powers, functions and duties conferred upon it

by the Council as detailed in these Terms of Reference.

That the Southern Flinders Tourism Region (“Region”) means the collective area of the District Council of Mount Remarkable, the Northern Areas Council and the Port Pirie Regional Council.

4.0 Objectives of the Authority

The objectives of the Authority within the region are to: • Facilitate the development and enhancement of the tourism attractions/icons of the

Region; • Facilitate the development and enhancement of tourism related infrastructure; • Facilitate private and public investment and reinvestment in Tourism; • Ensure that the development of any tourism product is sustainable in terms of both the

environment and Local Government ongoing support (eg. maintenance requirements); • Foster the adoption of best practices within tourism enterprises; • Coordinate and participate in strategic industry planning and strategic market

development; • Form partnerships with industry, government and regional stakeholders to advance

tourism industry development; and • Raise awareness and support for tourism industry growth.

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5.0 Membership

5.1 General

Membership of the Authority will consist of: • Two (2) nominees of the District Council of Mount Remarkable; • Two (2) nominees of the Northern Areas Council; • Two (2) nominees of the Port Pirie Regional Council; • One (1) nominee of Regional Development Australia Yorke and Mid North; • One (1) nominee from the South Australian Tourism Commission; • One (1) nominee of the Department of Environment and Natural Resources; and • One (1) nominee of the Southern Flinders Tourism and Tastes Association.

All members hold office at the pleasure of the Council.

Each organisation shall be entitled to appoint a proxy delegate for its nominee (s). Such proxies are able to attend meetings of the Authority at which the respective nominee is also in attendance, however the proxy shall only have observer status in such situations.

5.2 Members Obligations

Members must at all times act with reasonable care and diligence in the performance and discharge of official duties.

A member of the Authority must not, whether within or outside the State, make improper use of his or her position as a member of the Authority to gain, directly or indirectly, an advantage for himself or herself or for another person or to cause detriment to the Authority.

Other than an appointed media spokesperson, members of the Authority will not provide comment on Authority business to either the public or media.

Members are required to attend a minimum of four (4) meetings annually.

5.3 Term of Appointment

The Term of Appointment for members of the Authority is a term expiring at the conclusion of the next general election of the Council held after his or her appointment as a member of the Authority.

5.4 Conflict of Interest

In accordance with the provisions of Section 75 of the Act, the Conflict of Interest and Disclosure of Interest requirements contained within Sections 73 and 74 of the Act apply to all members of the Authority.

5.5 Resignation

A member may resign from membership of the Authority by giving written notice thereof to the Chairperson of the Authority.

The Chairperson of the Authority shall give notice of such resignation to the Presiding Members of the District Council of Mount Remarkable, the Northern Areas Council, the Port Pirie Regional Council and Regional Development Australia Yorke and Mid North.

5.6 Vacancy

A member of the Authority who ceases to be a member / employee / nominee of the body appointing him / her shall also cease to be a member of the Authority.

Any vacancy in the membership of the Authority is to be filled as soon as practicable by the respective body who nominated the member who has ceased to be a member of the Authority.

No act or proceeding of the Authority is invalid by reason of a vacancy or vacancies in the membership of the Authority.

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6.0 Chairperson

6.1 Election & Term of Appointment

The Authority Members at the first meeting following each Local Government periodic election and annually thereafter, shall, by secret ballot, elect from amongst their own members, a Chairperson to this Authority who shall hold office at the pleasure of the Council.

6.2 Role of the Chairperson

The Chairperson of the Authority shall: 1. Call all meetings of the Authority; 2. Preside at all meetings of the Authority at which he/she is present and preserve

order thereat so that the business may be conducted in due form and with propriety; 3. Upon confirmation of the minutes, sign them in the presence of the meeting at the

foot of the last page and initial each page as a true, accurate and correct record of the proceedings of that meeting; and

4. Be the media spokesperson for the Authority.

In the event of the Chairperson being absent from a meeting, the members present shall appoint a member who shall preside over that meeting or until the Chairperson is present.

7.0 Administrative Arrangements

The nominee of Regional Development Australia Yorke and Mid North shall: 1. perform secretariate duties; 2. act as Treasurer; and 3. in the absence of the Chairperson, act as a media spokesperson on behalf of the Authority.

7.1 Secretariate Duties

The duties of the Secretariate shall include: 1. The preparation and distribution of Notices of Meetings and Agendas;

2. Providing Notices of Meetings, Agendas, Financial Reports and related documents to Councils in order to ensure compliance with Section 88 of the Act (reference to public display of Notices of Meetings and Agendas etc);

3. Ensuring that items on Agendas are described with reasonable particularity and accuracy and are accompanied by copies of reports and other documents to be discussed at a meeting;

4. Ensuring the timely distribution of Minutes to members of the Authority and to Councils following receipt from the Minute Secretary;

5. Ensure that Minutes are available for public display within five (5) days of a meeting; 6. Reporting tourism activities at Authority meetings; 7. Dealing with all correspondence as instructed by the Authority; 8. Dealing with all business referred to him / her by the Chairperson; 9. Keeping of such records as instructed by the Authority from time to time; and 10. Carrying out such duties as the Authority may from time to time assign.

7.2 Treasurer Duties

The Regional Development Australia Yorke and Mid North shall provide to each member of the Authority: 1. Monthly financial reports relating to funds held on behalf of the Councils and others

for purposes relating to the activities of the Authority; and 2. An annual audited financial statement for funds held on behalf of the Councils and

others including a Statement of Financial Performance, a Statement of Financial Position and a Statement of Cash Flows.

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7.3 Minute Secretary & Minutes

Pursuant to the provisions of Section 91 of the Act, the Chief Executive Officer of the Council shall ensure that Minutes of the Authority Meetings are kept.

Minutes of the proceedings of all meetings of the Authority shall be forwarded to the members of the Authority within five (5) days after a meeting.

The Minutes of the proceedings of meetings of the Authority shall: 1. record the names of members present at the meeting; 2. set out all reports received;

3. record all motions, the names of the mover and seconder, resolutions withdrawn, passed and lost;

4. record all business transacted by the Authority; 5. be confirmed by members of the Authority at a subsequent meeting; and

6. be tabled and received by Councils at a formal Meeting following receipt. 8.0 Finance & Financial Reporting

8.1 Funding

All funds of the Councils provided to enable operation of the Authority are to be held by Regional Development Australia Yorke and Mid North on behalf of the member Councils.

The Authority has neither the power nor the authority to approve of the expenditure of Council monies.

The Treasurer is delegated by Council, pursuant to the provisions of Section 44 of the Act, the power to approve expenditure of money and works, services or operations of the Authority contained within a Budget of the Authority that has been endorsed by the Authority and formally received and adopted by the member Councils.

8.2 Contracts

The Authority may enter into a contract or arrangement on behalf of the Council, only to the extent that the Council has previously signified in writing its approval of the contract or arrangement.

9.0 Meetings

9.1 Ordinary Meetings

The Authority shall meet regularly and on a minimum of six (6) occasions during each financial year.

All meetings of the Authority must be conducted in accordance with the provisions of Section 90 of the Act.

Meetings of the Authority must be conducted in a place open to the public.

The Authority may order that the public be excluded from attendance at a meeting where the Authority considers it to be necessary and appropriate to act in a meeting closed to the public, in order to receive, discuss or consider in confidence any information or matter listed hereunder: (a) information the disclosure of which would involve the unreasonable disclosure of

information concerning the personal affairs of any person (living or dead); (b) information the disclosure of which -

(i) could reasonably be expected to confer a commercial advantage on a person with whom the Authority constituent is conducting, or proposing to conduct, business, or to prejudice the commercial position of either the Authority or a constituent Council; and

(ii) would, on balance, be contrary to the public interest; (c) information the disclosure of which would reveal a trade secret;

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(d) commercial information of a confidential nature (not being a trade secret) the disclosure of which - (i) could reasonably be expected to prejudice the commercial position of the

person who supplied the information, or to confer a commercial advantage on a third party; and

(ii) would, on balance, be contrary to the public interest; (e) matters affecting the security of the Authority or a constituent Council, members or

employees of the Authority or constituent Council, or Council property, or the safety of any person;

(f) information the disclosure of which could reasonably be expected to prejudice the maintenance of law, including by affecting (or potentially affecting) the prevention, detection or investigation of a criminal offence, or the right to a fair trial;

(g) matters that must be considered in confidence in order to ensure that the Authority or constituent Council does not breach any law, order or direction of a court or tribunal constituted by law, any duty of confidence, or other legal obligation or duty;

(h) legal advice; (i) information relating to actual litigation, or litigation that the Authority or constituent

Council believes on reasonable grounds will take place, involving the Authority or constituent Council or employee of the Authority or constituent Council;

(j) information the disclosure of which - (i) would divulge information provided on a confidential basis by or to a

Minister of the Crown, or another public authority or official (not being an employee of the Authority or constituent Council, or a person engaged by the Authority or constituent Council); and

(ii) would, on balance, be contrary to the public interest; (k) tenders for the supply of goods, the provision of services or the carrying out of

works;

In considering whether an order should be made, it is irrelevant that discussion of a matter in public may - (a) cause embarrassment to the Authority or constituent Council concerned, or to

members or employees of the Authority or constituent Council; or (b) cause a loss of confidence in the Authority or constituent Council

If an order is made to exclude the public from a meeting, a note must be made in the Minutes of the making of the order and of the grounds on which it was made.

9.2 Observer Status

Observer status may be given by the Authority to a nominee from a body or group with an interest in the objectives of the Authority for up to a period of one calendar year.

Observer status does not confer voting rights nor the ability to address meetings of the Authority.

Permission to address a meeting of the Authority shall only be by invitation from the Chairperson of the Authority.

9.3 Special Meetings

Special Meetings of the Authority may be held at any time.

The Chairperson must call a Special Meeting upon the written request of at least two (2) members of the Authority.

9.4 Notice of Meetings

Notice of every meeting of the Authority shall be given in writing at least three (3) clear days prior to such meeting.

The Notice shall contain the date, time and place of the meeting and the business to be transacted thereat and be signed by either the Secretariate or Chairperson.

9.5 Time & Place of Meetings

The Authority may set the time and place of its own meetings taking into account the availability and convenience of the members of the Authority.

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9.6 Quorum

A quorum for the purpose of all meetings of the Authority shall be ascertained by dividing the total number of members of the Authority for the time being in office by 2, ignoring any fraction resulting from the division, and adding one (eg. 12 / 2 = 6 + 1 = 7).

No business can be transacted at a meeting unless a quorum is present.

If a quorum is lost because a member cannot participate in a particular matter because of a conflict of interest (pursuant to the provisions of Division 3 of Part 4 of Chapter 5 of the Act), the matter must be adjourned so that the remainder of the meeting may proceed.

9.7 Proceedings at Meetings

The prevailing Local Government Regulations concerning proceedings at Council meetings shall apply to all meetings of this Authority.

9.8 Voting

Each member of the Authority (including the Chairperson) shall exercise a deliberative vote at meetings of the Authority.

In the event of an equality of votes, the matter lapses.

9.9 Adjournment

The members present at any meeting of the Authority may adjourn such meeting from time to time and from place to place.

10.0 General

10.1 Sub Committees

The Authority may establish sub-committees from among its members to assist it in any matter.

10.2 Risk Management

The Authority shall operate under the risk management principles adopted by the Council. 11.0 Public Availability of Policy Document

The public may inspect a copy of this Policy Document, without charge, at the offices of the Council during normal office hours, and may obtain a copy for a fee fixed by the Council, if any.

Further enquiries in relation to the Policy Document should be directed to the Chief Executive Officer, by telephoning 08 8633 9777 or emailing [email protected].

12.0 Review of Policy Document

The Council may review this Policy Document from time to time, however it is anticipated that an annual review of the Policy Document will be undertaken.

13.0 Adoption of Policy Document

This Council Policy Document “Council Committees - Southern Flinders Regional Tourism Authority”, was reviewed and re-adopted by the XXXXXXXXXX Council at its meeting held on XX-XX-XXXX.

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Schedule 1 Current Membership

District Council of Mount Remarkable Mayor Sandra Wauchope Cr Paul Kretschmer Proxy: Ms Muriel Scholz Northern Areas Council Cr Geoff Lange Mr. James Lang Proxy: Councillor Ben Browne Port Pirie Regional Council Cr Mike Basely Ms Belinda Jackson Proxy: Councillor John Rohde Regional Development Australia Yorke and Mid North Ms Kelly-Ann Saffin (Treasurer) South Australian Tourism Commission Mr. Craig Dunstan Department of Environment and Natural Resources Mr Danny Doyle Southern Flinders Tourism and Tastes Association Mrs Jane Luckraft

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REPORT ITEM: 14.2.6

REPORT TITLE: ACTION REPORT – MANAGER ADMINISTRATIVE SERVICES Meeting Date & Motion No.

Council Resolution Responsible

Officer Due Date Status

GP 15/7/09 GP112/09

Crystal Brook Airstrip That Administration investigate and report back to Council on ways to resolve the following issues associated with the road/airstrip located on Lot 1 Wongabirrie Road, Crystal Brook : • Safety interaction between vehicles and aircraft; • Safety interaction between Council employees and

aircraft/vehicle movements with regard to right of way to access Council land;

• Safety with aircraft using land; • Lease arrangements with operation of property.

MAS Ongoing

Investigations undertaken with all stakeholders. Surveying checked with surveyor, Richard Andrews. Contract with surveyor terminated. Contacted surveyors Mosel Browne – work in progress – no date for completion. Undertaken site visit to view safety issues (if any). Photos taken of land, right of way issues and associated private land & public road issues. Meeting onsite with Technical Services to discuss a road closure possibility and implications to adjacent land holders & Council. Discussions with Mosel Browne Surveyors & Technical Services have taken place, further investigation being undertaken. Survey map prepared by Mosel’s, now being checked for correct easements etc. Survey complete & submitted to Lands Title Office. Development application approved. Now in the hands of Conveyancer. Document sign & seal authorisation given at March Council meeting. Awaiting one further document to sign & seal. Waiting for Boylans to prepare further documentation that has been requested by LTO. Issue with licences agreement with EPA to be resolved. Still awaiting final LTO documentation.

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REPORT 14.2.6 Action Report – Manager Administrative Services (Cont’d) Meeting Date & Motion No.



OM16/12/09 OM295/09

Tourism Signage That a 3-4 metre A-frame sign be erected in front of the Tourism & Arts Centre with both sides identical, so traffic travelling from each direction are attracted.

Tourism Coordinator/ MAS

Ongoing

Awaiting PLEC construction to be removed before erecting A-frame sign. Not going ahead with A-frame due to PLEC restrictions. New sign to be constructed at entrance to T & A Centre carpark. Engineering specifications being prepared. Quotes now received from contractor. Budget Review required.

OM16/12/09 OM307/09

Riding for the Disabled – Reimbursement of Fees That Council look at establishing a clear policy with regards to Council property and development approval costs for community groups of Council owned property.

AMAS April 2013 In progress.

OM23/5/12 OM133/12

Nyrstar Museum That Council enter into a lease agreement with Nyrstar Port Pirie, to establish a museum in the old Ellen Street library building located at 95 Ellen Street Port Pirie. The terms listed below are to be included in a lease document. • Long term lease with period to be negotiated; • Council to pay building insurance; • Council to assist in any grant funding opportunities that

may be available; • Nyrstar to pay for establishment costs of the museum; • Nyrstar to maintain public liability insurance and

contents insurance; • Nyrstar to pay for all outgoing expenditure that may be

applicable (utilities, wages, exhibition costs, maintenance)

• Nyrstar to pay for all building maintenance and capital improvement costs that may be required from time to time (in lieu of a commercial rent).

• On or before the Commencement Date the Lessee must provide to the Council a copy of its Business Plan and any other documents which regulate the governance and operations of the lease.

AMAS April 2013

Draft lease drawn up and forwarded to Nyrstar for comment. No information received on draft lease from Nyrstar as at 18/9/12. Still waiting on Nyrstar to come back with lease. Chased Nyrstar for comment on lease; they have advised it will be looked at ASAP.

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OM23/1/13 OM14/13

Purchase of Land – Part Closed Road RP 5846/A That the application for revocation of community land CT Part Road RP 5846/A be forwarded to the Minister of Local Government for a decision. AMAS Ongoing

Commenced revocation report. Community consultation commenced. Revocation report sent to Minister. Report included in November 2012 Council Agenda. Community consultation re-commenced. Report included in January 2013 Council Agenda. Revocation report sent to Minister again. Report included in March 2013 Council Agenda.

OM19/12/12 OM333/12

Sale of Road – Section 128 & 239 Hd Koolunga That Council begins a Road Process for the sale of the road adjoining the southern sections of Sections 238 and 239 HD Koolunga and that the sale price from Council be $450.

AMAS Ongoing Process commenced.

OM19/12/12 OM334/12 OM19/12/12 OM335/12 OM19/12/12 OM336/12 OM19/12/12 OM337/12

Sport & Recreation Strategy That rates at the residential rate be charged for sport and recreation land leased and that the lease fee be nil. (A schedule of leases and proposed rates was included in the Agenda as Attachment B.) That Clubs/Associations that consider rates will cause hardship may apply for a rebate. Rebates would apply on the following basis: • If the number of players multiplied by $5 per month for

adults and $2 per month for juniors is less than the amount of rates raised, including levies, then the difference will be rebated.

• Application of rebates will be dealt with on an individual basis at the discretion of the Council.

That the Licences – Proposed Fee Structure (Attachment B) in this Agenda be adopted for 2013 - 2014 (and adjusted thereafter by annual CPI) with the following clause: (a) The increases for the Spencer Gulf League/Port Pirie

Football League will be phased in over 3 years with indicative costs for 2013 to 2015 being $13,000, $20,000 and $27,000 subject to the Sport Facilities Review and any further cost increases or decreases.

That Council confirm there is no Junior Sport Policy.

AMAS Ongoing Implementation Plan being developed.

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OM19/12/12 OM338/12 OM19/12/12 OM339/12

Sport & Recreation Strategy (Cont’d) Special Case Reduction (to be dealt with on an individual basis at the discretion of the Council) : That fees for leases (rates) and licences be reduced on the following basis: Criteria (each worth 5% discount) 1. Large capital costs incurred in improving the property by

the Club in the past two years 2. Number of Juniors is 40% or greater 3. Significant self-help by Club 4. Contribution to Port Pirie regional economy (major

events, etc) 5. Paying own water costs 6. Starclub status 7. Number of senior members (concession card holders) is

40% or greater. That Council acknowledges where Crystal Brook is at with its Master Plan and supports the community to develop it further.

AMAS Ongoing Implementation Plan being developed.

OM27/2/13 OM40/13

Cats Bylaw 1. In the exercise of its powers contained in section 246 of

the Local Government Act 1999, having satisfied the consultation requirements of the Act and, after having had regard to the National Competition Policy Report, the Certificate of Validity provided by the Council’s legal practitioner and the recommendations from the Dog and Cat Management Board, the majority of Council, in the presence of at least two thirds of its members, hereby makes and passes the Cats By-law 2013 as attached to these minutes.

2. Pursuant to section 246(5) of the Local Government Act 1999, the expiation fee for breach of any Council by-laws is set at $187.50 and is to be reviewed annually with Council’s Fees and Charges.

AMAS June 2013 Documents sent to Minister for approval.

OM27/2/13 OM42/13

Sale of Road (Redhill) That Council begins a Road Process for sale of road adjoining the eastern boundaries of Lots 5 and 6 in DP D25448 Hd Redhill and that the sale price from Council be $270, with all costs being paid by Tom Perry.

AMAS Ongoing Process commenced.

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OM27/2/13 OM43/13 OM44/13 OM45/13 OM46/13 OM47/13

Community Bus That use of the Community Bus be opened to community groups in the entire Council region with priority given to the aged and transport disadvantaged. The fee for use (hire) of the bus be set each year with Council’s Fees and Charges, commencing as a trial at $1.00 per km or $.50 per km for approved groups (seniors/transport disadvantaged). That staff negotiate an agreement with the Health Services regarding establishing a new shed on its grounds or find an alternate suitable location. That the Community Bus Guidelines be trialled for a 6 month period with a report to Council in September 2013 on strengths and weaknesses of the service and recommendations for the future. That the community bus be hired for a maximum of 24 hours only.

MAS 1/4/13 New system to commence on 1/4/13.

OM27/2/13 OM48/13

Nyrstar Smelters Tour Prices 1. That the Nyrstar Smelter Tour Prices be adjusted to

$13 per adult, $10 concession and $5 per child. 2. That the 2012/13 Fees and Charges Schedule be

adjusted to include the new Nyrstar Smelters Tour prices being $13 per adult, $10 concession and $5 per child.

MAS Completed

OM27/2/13 OM48/13

That the issue of monetary allocations for water use to Crystal Brook Oval, Redhill Oval and Leonard Park, be placed on the Action Report.

AMAS Ongoing Options being prepared.

COLIN BYLES MANAGER ADMINISTRATIVE SERVICES

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