*Agenda

oWelcome: Steve Brokamp, SCPA Principal

oRecognition of School Board Members

oRecognition of SCPA Governing Bodies:

Instructional Leadership Team (ILT)

Local School Decision Making Committee (LSDMC)

oRecognition of Alumni/Community Partners

*Agenda

oModerator: Brian Leshner Executive Director, Activities Beyond the

Classroom

oCity Council Safety Meeting – Eve Bolton

oOversight Committee Update – Monya Wyatt

oQ&A

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*

*Conducting a lighting walk through

*Parking considerations for the WCET garage

*Streetcar: will run every 10 mins; currently won’t accept bus passes

*Parking Meters

*Mid street crossing lanes

*Parent drop off traffic arrangements

*

*Role staff can play regarding dismissal and arrival

*Safety from Government Square to SCPA *Review of safety in Washington Park *Drop-In Center update *Review current use of existing school

corner parking lot *Requested a list of concerns from the

school for consideration

*

*

Jul - Sept

Oct - Dec

Jan - Mar

Apr – June

• LSDMC Finance Chair Analysis

• Fact Finding Presentation

• Fact Finding Report

• Oversight Committee Developed

• Status Updates- Board, LSDMC & Community Meetings

• ASN Visit & Report

• Fact Finding -90 days

• Oversight Committee Report

• LSDMC & Community Meetings

• DeVos Visit #1 • DeVos Visit #2 • DeVos Visit #3

• Strategic Plan • Organizational

Structure • Fiscal

Responsibility • Accountability • Confidence • Creation of

501(c)3

*

*9/8 – Income & Expenditure Detail

*10/10 – Income & Expenditure Detail

*10/13 – Board Meeting Update

*10/27 – Income & Expenditure Detail

*11/12 – Income & Expenditure Detail

*11/20 – Income & Expenditure Detail

*11/21 – Memo to Board

*12/5 – Memo to Board

*12/5 – Action Item Document

*12/15 - List of Findings

*12/15 –Action Items:Fact Finding vs ASN

*12/15 – SCPA Update(90 Days)

*1/9 – Oversight Committee Report

*1/21 – SCPA Oversight Committee Presentation

*

LSDMC Meeting Report Dates

* August 28, 2014

* September 17, 2014

* October 15, 2014

* November 19, 2014

* December 17, 2014

* January 21, 2015

* February 25, 2015

*

*January 20, 2015

(FY16 Needs Assessments'-Art Staff)

*January 28, 2015

(FY16 Needs Assessments’-Academic Staff)

*February 13, 2015 (Rentals)

*February 25, 2015 (Guidance Counselor)

*March 3, 2015 (Supplemental Staffing/District Representation)

*September 24, 2014

*October 8, 2014

*October 29, 2014

*November 5, 2014

*November 11, 2014

*December 3, 2014

*December 12, 2014

(Career Tech)

*January 6, 2015

(FY16 Artistic Budget)

Finance Committee Meetings

*

*Leadership / Organization

*Instruction/Faculty

*Enrollment

*Curriculum

*Artistic

*Safety

*Facilities

*Communications

*Fund Development / Community Engagement

*Finance

*

*Visited SCPA 11/23-25/14

*Only costs were Travel & Expenditures: $2,939.85 (paid by Anonymous Grant)

*Met with: Oversight Committee, School Administration, Art/Academic Teachers, Guidance Counselor, Students, Box Office Manager, LSDMC/ILT Reps & Parent Volunteers

*Report submitted on 12/4/14

*

“…we had the distinct impression that there is an opportunity to take SCPA to new heights if a vision for growth can emerge and a detailed process identified. For the school’s enormous potential to be realized, we believe that the school needs to face its challenges honestly and with sharp clarity…”

“We believe the capacity to do this exists, but certain conditions have to be established for this to happen.”

“With district support and guidance, skilled leadership and committed staff, a 5-year plan for SCPA could elevate the school into the ranks of the country’s best.”

*

*Referred by Art Schools Network

*12/15 Shared potential DeVos services with School Board at Fact Finding

*Phase 1 Costs: $35.0k + travel exp.

(paid equally by District, and two community parties)

*

*The Institute was created at the John F. Kennedy Center for the Performing Arts in 2001, now resides at the Univ. of Maryland

*Devoted to teaching arts management and consulting to arts organization around the world

*Basic Philosophy – major problem facing arts today are not the lack of great artists but the dearth of sophisticated planning, marketing, fundraising and board development skills

*To date, the DeVos Institute has taught arts managers from over 80 nations and has consulted to leading museums, orchestras, dance, theater and opera companies across the nation and globe

Source: Huffington Post Article – 9/8/14, Kaiser, Michael - Chairman

*

1st Visit: 1/19-20/15

Met with: Oversight Committee, School Administration, School Treasurer, Art/Academic Teachers, Alumni, LSDMC/ILT Reps & SCPA/Parent Volunteers

2nd Visit: 2/23-24/15

Met with: Board Members, District Administration, School Administration, LSDMC Representative, Art & Academic Teachers, School Secretary, and SCPA Parent Volunteers

*

3rd Visit: 3/10/15

* Presentation by Brett Egan and Ralph Opacic

* Almost 2 hr presentation about a variety of areas

* Focused on Five Areas for the next 6 months, core recommendations with follow-up items.

* Provided a general framework for cooperation and collaboration

*

3rd Visit: 3/10/15 (continued) Sustained Excellence: SCPA’s Calling The Cycle: A Framework for Sustained Excellence Vision: Defining Excellence Strategy A: Marketing and Communications: Articulating Excellence Strategy B: Fundraising: Support Excellence Strategy C: Finance: Accountability for Excellence Strategy D: Organizational Structure: Foundation for Excellence Implementation: Six Month Action Plan

*

3rd Visit: 3/10/15 (continued) Strategy A: Marketing and Communications: Articulating Excellence * Hire External Relations Officer * Create a Staff External Relations Committee * Implement specific Internal & External

Communications * Implement 2015-16 Institutional Marketing

Highlights

*

3rd Visit: 3/10/15 (continued)

Strategy B: Fundraising

* Create Arts Advancement Fund (Fundraising entity)

* Hire External Relations Officer

* Create a Staff Development Committee

* Recommend that a local well-established Foundation oversees the funds

*

3rd Visit: 3/10/15 (continued)

Strategy C: Finance

* Hire a Senior Financial Officer – reports to Executive Director, primary role budgeting

* Establish Financial Controls

* Create Sound Fiscal Policies

*

3rd Visit: 3/10/15 (continued)

Strategy D: Organizational Structure

* How SCPA’s environment compares to other Arts Schools

* Proposed structure of K-6, 7-12

* Current Senior Leadership and Proposed

* High-level priorities through September

*

Principal

Artistic Director Principal K-8 Asst Principal

9-12 Treasurer

Current Leadership Structure

*

Executive Director

ILT Principal

Asst K-6

Asst 7-12

Artistic Director Senior Finance

Treasurer

External Relations

Grant Writer (Hourly)

Alumni

Proposed Leadership Structure

*

*Identify 5-7 non-negotiable goals that will be achieved within 6 months that indicates the school is stable

*Develop an organizational chart outlining how to best structure the school

*Create a communication plan that restores confidence in the community and morale at the school

*Develop a structure for fundraising processes and relationship with the school

*Explicitly articulate financial processes and accountability for new 501(c)3

Next Meeting Date April 14, 2015

7:00 – 8:30