agenda fnqroc board meeting no. 140 civic reception … · 2705a m olsen to extract customer...

FNQROC Board Meeting No. 140 Monday, 03 February 2020 of 3

AGENDA

FNQROC BOARD MEETING NO. 140

03 February 2020 at 10:00 AM

Civic Reception Room, Cairns Regional Council, 119-145 Spence Street, Cairns

1 Chairs Welcome & Acknowledgement of Traditional Owners

2 Apologies noted

3 Board Presentations

3.1 10:10am: Tele-call - Qld Govt Regional Network (QGRN)

Ms Maria Karanicolas, Mr Gareth Long & Jacqueline

Owen, QGRN to provide an overview of the new QGRN

model and services

(15 Mins + 05 Mins Q&A)

20 Mins

3.2 10:30am: KPMG re FNQ Ag Supply Chain Project Mr Andrew Kulic, Ms Georgie Aley and Ms Hilary Shannon,

KPMG to provide a further update on the FNQ Ag Supply

Chain Project


20 Mins

3.3 10:50am: Jacobs re Regional Road Investment Strategy

Mr Craig Gorlick, Mr Michael Christie and Alby Paolucci to

provide an update on the FNQROC Regional Road

Investment Strategy (RRIS)


45 Mins

4 Confirmation of Previous Minutes

4.1 Minutes of Meeting held on 09 December 2019 Pages 1-12

5 Business Arising from Previous Minutes: 09 December 2019

Minute

Number

Action Responsible

Person(s) Status

2672 ADD 5 Strategic Priorities review to post-LG Election board agenda 2020

FNQROC

L Richardson/D Irvine

Carried

over to

April 2020

2705a M Olsen to extract Customer Service matrix re Visitor Survey results and provide to FNQROC

TTNQ

M Olsen

In

progress

2710 ADD Regional Road Investment Strategy

(RRIS) DRAFT to the FNQROC Board

Agenda (Feb 2020)

FNQROC

L Richardson/D Irvine

See

Agenda

Item 3.2


2713a D Irvine to discuss Study Scope with Qld Futures Institute

FNQROC

D Irvine

2713b Cr Gilmore and D Irvine to select successful consultant for FNQROC Dam Study

FNQROC

Cr Gilmore / D Irvine

See

Agenda

Item 8.1

2718 L Hannan to take on notice timeframe for legislation changes and report to FNQROC when clear timeframes known.

LGAQ

L Hannan

2719 D Irvine to develop Letter of Support to the CHHHS Board in relation to the Cairns University Hospital.

FNQROC

D Irvine

2720a D Irvine to consider public holiday implications re proposed April 2020 board date (20 or 27th)

FNQROC

D Irvine

Complete

6 Advocacy

6.1 Advocacy update from FNQROC

6.2.1 2020 Mayoral Delegation Dates

17-19 August 2020 – STATE Delegation (BNE)

13-15 October 2020 – FEDERAL Delegation (CBR)

Verbal

6.2 Advocacy update from FNQROC Council members Verbal

7 Strategic Operational Plan

7.1 FNQROC Dam Study – Successful Consultant Verbal

7.2 FNQROC Strategic Operational Plan (Updated Jan 2020) Pages 13-39

8 Discussion Topics

8.1 Nil

9 Incoming/Outgoing Correspondence (01 Dec ‘19 – 20 Jan ‘20)

9.1 Incoming

Minister Bailey MP, Minister for Transport & Main Road re

Kuranda Range Road (DM#6273908)

Minister Lynham MP, Minister for Natural Resources, Mines

and Energy re Nullinga Dam (DM #6270574)

Mr Scales, Director General, TMR re Regional Transport

Plans (DM#6270573)

10 FNQROC Policy Review

10.1 Nil to report

11 FNQROC Reports and MOUs

11.1 FNQROC Operational Plan & Budget 2020-21 (B76) Pages 40-44


12 Financial Statements

12.1 Profit & Loss Statement: Current to 20 January 2020 Pages 45-47

12.2 Balance Sheet: Current to 20 January 2020 Page 48

13 Meetings attended by FNQROC Executive Officer Page 49

14 Minutes of FNQROC Advisory Committees (01 Dec ’19–20 Jan ‘20)

14.3 FNQROC Waste Management Meeting (05/12/19) See FNQROC

Website

15 Confidential Meeting Minutes (01 Dec ’19 – 20 Jan ‘20)

15.1 FNQROC Regional Procurement Committee (06/12/19) Available upon

request

16 FNQROC Western Council Meeting Minutes & Resolutions

16.1 Future meeting dates scheduled for 13 May 2020 in

Croydon and 16 September 2020 in Etheridge

17 LGAQ Policy Executive Update (Standing Item) To be circulated

separately

18 General Business

18.1 What can FNQROC do to support the fire disaster?

(Item raised by Cr Gilmore)

Verbal

18.2 D Irvine on annual leave (11-25 February 2020) As noted

19 Next Meeting Date

Monday 20th April 2020 (Possibly including Infrastructure

Australia Workshop) to be held in CAIRNS

https://www.fnqroc.qld.gov.au/files/media/original/004/a82/060/449/FNQ-Regional-Waste-Management-Group-Mtg-05-Dec-.pdf

https://www.fnqroc.qld.gov.au/files/media/original/004/a82/060/449/FNQ-Regional-Waste-Management-Group-Mtg-05-Dec-.pdf

FNQROC Board Meeting No. 139 Monday 09 December 2019 Page 1 of 12

MINUTES OF THE 139TH BOARD MEETING

MONDAY 09 December 2019 @ 010:00am at

Civic Reception Room, Cairns Regional Council, Cairns

REPR ES EN TAT IV E S: Cr Tom Gilmore, Mayor, Chair Mareeba Shire Council

Cr Bob Manning, Mayor Cairns Regional Council

Cr John Kremastos, Mayor Cassowary Coast Regional Council

Cr Peter Scott, Mayor Cook Shire Council

Cr Trevor Pickering, Mayor Croydon Shire Council

Cr Julia Leu, Mayor Douglas Shire Council

Cr Warren Devlin, Mayor Etheridge Shire Council

Cr Joe Paronella, Mayor Tablelands Regional Council

Cr Desmond Tayley, Mayor Wujal Wujal Aboriginal Shire Council

CEO’ S : Mr John Andrejic, CEO Cairns Regional Council

Mr Bill Kerwin, CEO Croydon Shire Council

Mr Mark Stoermer, CEO Douglas Shire Council

Mr David Munro, CEO Etheridge Shire Council

Mr Peter Franks, CEO Mareeba Shire Council

Mr Mark Vis, Acting CEO Tablelands Regional Council

Mr Steve Wilton, CEO Wujal Wujal Aboriginal Shire Council

OB SERV ERS : Cr Jeff Baines Cassowary Coast Regional Council

Cr Wayne Bing Chew Croydon Shire Council

INV I TED GU E ST S Hon Curtis Pitt MP Speaker and Member for Mulgrave

Mr Ian Lowth, GM Sports & Recreation

Mr Mark Olsen, CEO TTNQ

Mr Luke Hannan LGAQ

001


FNQR OC STA F F: Ms Darlene Irvine Executive Officer

Ms Linda Richardson Executive Coordinator

Ms Amanda Hancock Procurement Coordinator

Mr Travis Sydes Natural Assets & Sustainability Coordinator

Mr Lachlan Rankine Strategic Infrastructure Coordinator

APO LO G IE S: Hon Annastacia Palaszczuk MP Queensland Premier

Hon Craig Crawford MP Member for Barron River

Mr Michael Healy MP Member for Cairns

Ms Ann Leahy MP Shadow Minister for Local Government

Cr Jack Bawden, Mayor Carpentaria Shire Council

Mr Mark Crawley, CEO Carpentaria Shire Council

Mr James Gott Cassowary Coast Regional Council

Ms Linda Cardew, CEO Cook Shire Council

Cr Ramon Jayo Hinchinbrook Shire Council

Cr Mary Brown Hinchinbrook Shire Council

Mr Alan Rayment, CEO Hinchinbrook Shire Council

Cr June Pearson, Mayor Hope Vale Aboriginal Shire Council

Mr Steve Linnane, CEO Hope Vale Aboriginal Shire Council

Mr Justin Commons, CEO Tablelands Regional Council

Cr Ross Andrews, Mayor Yarrabah Aboriginal Shire Council

Mr Leon Yeatman, CEO Yarrabah Aboriginal Shire Council

Ms Jo Stephenson DLGRMA

Ms Sarah Webster QTC

Ms Diana Lollato QTC

2703 Chair’s Welcome & Acknowledgement of Traditional Owners

The meeting commenced at 10:03am.

Cr Tom Gilmore, Chair opened the meeting and acknowledged the Traditional Owners of the land on which

we meet today, paying respects to Elders past, present and emerging.

002


2704 Apologies and welcome to guests

Apologies as noted. The Chair welcomed Hon Curtis Pitt MP, Speaker and Member for Mulgrave and invited

guests providing presentations to the Board.

2705 BOARD PRESENTATIONS

3.1 Mr Ian Lowth, Regional Manager Sport & Recreation re Activate! Queensland

Mr Ian Lowth, Manager Sport & Recreation provided an overview of the new Activate Queenslandstrategy, including a video presentation by Minister de Brenni MP.

Key presentation points included:

Whole of government strategy with direct investment of $1.3Bil over 10 years in Queensland,including:-

- Fairplay Vouchers & Fairplay - $25.5 mil over 3 years l Round 2 opens in January 2020

- Active Community Infrastructure - $40 mil over 3 years with successful projects announcedin Jan

- Community Use of Schools - $12 mil over 3 years

- Active Schools - $12 mil over 3 years

- Qld Active Precincts - $40 mil over 3 years

- Community Active Partnerships - $15 mil over 3 years

- Sport Performance Excellence - $44.5 mil over 3 years (ability to apply upfront)

- Active Industry Fund - $32 mil over 3 years

Collaborative approach is the key, with multiple stakeholders working together

EOI’s can move through multiple funding rounds (ie no duplication and minimising paperwork)

The Chair asked for feedback/comments from the floor:

Questioned if the funding rounds will be the same value year on year? Advised yes.

Douglas Shire Council made note that the Active Games program has been very successful.

3.2 Mr Mark Olsen, CEO re TTNQ Update

Mr Mark Olsen, CEO TTNQ provided an update on the new regional branding and introduction toFNQROC as incoming CEO.

Key presentation points included:

Overview of the tourism bodies structure and roles, current tourism mix and spend into the region

Overview of the 2019-2022 Strategic Direction including addressing 5 top issues including:-

- Consistent investment in awareness of the destination and its unique story in our key targetmarkets to drive conversion

- Access to and within the destination to encourage greater dispersal

- Creation of new experiences that drive the regions competitive advantage in nature-basedand ecotourism for high value travellers

003


- Diversification of the visitor mix to provide for more sustainable year-round growth in the value of tourism

- A stronger focus on sustainability and direct contributions to environmental conservation

Discussion around barriers relating to brand, access, value and urgency to visit TNQ

Overview of new regional branding themes and 10 strategic projects.

Need to focus on collaboratively ‘clawing back’ the market share with a collective ‘story’, re-instigate Drive North Qld partnership and focus on regional events. Increase spend with offering “one more experience/product” and building indigenous/cultural “story-telling”.

The Chair asked for comments from the floor:

Discussion re the critical need to support and build strong relationships with LTOs in order for councils to demonstrate the investment of council rates.

Building face-to-face connections with our regional tourists is key to enhancing experiences with a flow on to word of mouth recommendations and potential increased spend/extended visit. Visitor Information Centres provide the filter of activities/product offerings, to inspire tourists with tailor made experiences. Suggest adopting the description of “Visitor Inspiration Centres

Agreed GBR messaging key to building market share back in the region. TTNQ have requested State and Federal support to demonstrate the reef is “alive and thriving”, with a letter sent to the PM requesting subsidy support for every Australian school-child to have the opportunity to visit the reef as an ‘educational classroom’. All TTNQ images are dated, in order to show the current reef state.

Discussions re the increased share within the Air BNB market (6% to 20% in this region) and any policy or strategies dealing with the State to take advantage of this? TTNQ have invited Air BNB to the region to discuss seeking contributions to marketing efforts and encourage FNQROC to be part of discussions.

Discussion re the importance of encouraging regional visitors to share experiences via multiple social media platforms. This is the ‘new’ version of word of mouth advertising. Currently only 54% of visitors are recommending others to visit (Trip Advisor), we collectively need to change this. Consistent #hashtag messaging required and TTNQ will be rolling these out in early 2020.

Noted that Integrated Tourism Strategies flows into jobs and economic growth for the region.

ACTION: M Olsen to extract Customer Service matrix re Visitor Survey results and provide to FNQROC

CONFIRMATION OF MINUTES

2706 Confirmation of Minutes

MOVED: Cr Kremastos

SECOND: Cr Scott

That the minutes of the 138th FNQROC Board Meeting held on 14 October 2019 be confirmed.

CARRIED

BUSINESS ARISING OUT OF MINUTES

004


2672 Minute – ADD 5 Strategic Priorities review to post-LG Election agenda 2020

Carried over to April 2020

2686 Minute – D Irvine to develop a Study Scope for approval by the board in respect of ROI over the life of existing dames, including industry value to state and national economy and impact of water facilities/activities to the growth of the regional tourism industry.

See Agenda Item 11.1

2688A Minute – D Irvine to circulate DRAFT Federal Priorities for feedback and finalisation.

Complete

2688B Minute – ALL Councils to review and finalise full Briefing Papers on agreed priority projects.

Complete

2694 Minute – D Irvine to write a Letter of Support in relation to Croydon Shire Housing

Complete

2699 Minute – D Irvine to develop a briefing note in conjunction with Cr Bawden re Location of Microwave Towers ahead of the upcoming FNQROC Mayoral Delegation to Canberra (Nov 2019).

Information coming from Federal Government

2701 Minute – L Richardson to RSVP to the NAA invitation for all participating Mayors.

Complete

ADVOCACY

2707 Advocacy Update from Hon Curtis Pitt MP, Speaker and Member for Mulgrave

The Chair invited Hon Curtis Pitt MP, Speaker and Member for Mulgrave to provide a State update around

any key advocacy issues relevant to FNQROC Council members.

The Speaker thanked the Chair for the invitation and advised he is hear today to listen to the concerns of

FNQROC. He advised that he would not speak on behalf of other electorates, but noted the Mulgrave was

experiencing ongoing growth. The Bruce Highway upgrade works will accelerate population growth in the

Mulgrave area and have a flow on effect to councils re water/waste.

The Speaker was in Canberra recently and supported TCICA in a meeting with Hon Ken Wyatt MP, Minister

for Indigenous Australians on the long-term issue of ensuring Yarrabah Aboriginal Shire Council, was

included as a ‘remote’ community, particularly around key issues relating to transport, health and housing.

The meeting was received positively.

005


The Chair asked for Comments/Questions from the Floor:

Discussions regarding the recent release of the FNQ Screen Strategy by the Premier and ongoing

promotion of the Film Industry for the region. Noted that whilst this industry is already vibrant, it

is somewhat hidden. The FNQ Screen Strategy has direct linkages to infrastructure investment. A

key area that is currently underdone and requires improvement is indigenous storytelling (which

links directly to indigenous tourism).

2708 Advocacy Update from FNQROC Mayoral Federal Delegation (26-28 Nov ‘19)

FNQROC Mayoral Delegation Advocacy Report and follow-up items noted as circulated and uploaded to the FNQROC website.

D Irvine noted that Hon Matt Canavan MP, Minister for Northern Australia & Resources advised that under the Major Business Projects Fund $21m was available for the Kuranda Range Road priority; however, it requires the State Government to apply for this funding. FNQROC has written to the State Minister regarding this application and requested other regional stakeholders to support this by also writing to the Minister. Excellent regional support received to date.

Cr Manning noted that previously Hon Nola Marina MP, Assistant Minister for Regional Development & Territories had advised $21m could be made available for a “regional deal” and had FNQROC pitched this whilst in Canberra recently. D Irvine advised that this option was discussed with Policy Advisors with good feedback. She believed there had been background discussions between the Ministers as all that we met with advised the funding was there and available.

Cr Scott extended thanks to L Richardson for the coordination of the delegation meetings.

2709 Advocacy Update from FNQROC Council Members

Nil

STRATEGIC OPERATIONAL PLAN

2710 Regional Road Investment Strategy (RRIS) DRAFT Update

D Irvine advised that the next component of the RRIS report focussed on First/Last mile has been forwarded to FNQROC Council Engineers to provide feedback and that the finalised RRIS DRAFT Report is expected to be available by late-January, for presentation to the FNQROC Board for consideration at the 03 February 2020 meeting.

ACTION: ADD Regional Road Investment Strategy (RRIS) DRAFT to the FNQROC Board Agenda (Feb 2020)

2711 Navua Sedge Select Committee Research & Development Prospectus DRAFT

Cr Baines and T Sydes provided the board with an overview of the Navua Sedge Select Committee Research & Development Prospectus (Draft) noting report themes of understanding impacts, invasive biology, control biology, herbicide, weed hygiene and risk management and management strategies and tools.

The Navua Sedge Research & Development Prospectus is authorised and endorsed by the Select Committee, which included representatives from FNQROC, local councils and Biosecurity Queensland.

006


The Chair invited comments/feedback from the Floor:-

Hon Curtis Pitt MP congratulated FNQROC and Travis Sydes for taking the lead on this important conversation/issue. He stated his preference, as in the case of other Pest & Weed issues, the focus needs to be on eradication versus ‘control’ (such as the Yellow Crazy Ant Eradication Program).

Current investment focussed on bio control, but need to encourage ongoing investment to combat eradication. T Sydes noted initial investment should also focus on demonstrating economic impacts.

Noted that the model will lend itself to future biosecurity issues and weed management.

MOVED: Cr Kremastos SECOND: Cr Paronella That the FNQROC Board endorse the Navua Sedge Research & Development Prospectus

CARRIED

2712 Navua Sedge Recommendations and regional management approaches for local governments

Cr Baines and T Sydes provided the board with an overview of the Navua Sedge Select Committee recommendations focussed on the report themes of Fundraising and co-investment in research and development, Understanding impacts, Management challenges and Best Management Practice, Management Costs and implications for councils, Communication, awareness and capacity building, General Biosecurity Obligation, legislation & Policy and Weed spread hygiene and managing risk. There are 27 recommendations in total for consideration by the FNQROC Board and/or individual councils.

MOVED: Cr Kremastos SECOND: Cr Paronella That the FNQROC Board adopt the Recommendations and regional approaches for Local Governments.

CARRIED

DISCUSSION TOPICS

Nil

CORRESPONDENCE

Letter to Minister Mark Bailey, Minister for Transport & Main Roads re Kuranda Range Road funding as

referred in Minute 2708

FNQROC POLICY REVIEW

Nil

007


FNQROC REPORTS AND MOU

2713 Dam Study –Request for quote/selection of successful consultant

D Irvine tabled Discussion Paper No. 27: Study identifying the Economic Growth and Viability of Dams over a period longer than 30 years.

The Chair invited comments/feedback from the Floor:-

It was advised that Qld Futures Initiative may be interested in the study we are undertaking and D Irvine should discuss with them.

After further discussions, the board recommended that FNQROC should make the consultant selection independently, with the final decision delegated to the Chair and Executive Officer.

MOVED: Cr Manning SECOND: Cr Kremastos

The FNQROC Board delegate the selection of the successful consultant for the Study to identify the Economic Growth and Viability of Dam’s over a period longer than 30 years, to the FNQROC Chair and Executive Officer.

CARRIED

ACTION: D Irvine to discuss Study Scope with Qld Futures Institute ACTION: Cr Gilmore and D Irvine to select successful consultant for Dam Study

FINANCIAL STATEMENTS

2714 Profit and Loss and Balance Sheet Financial YTD

MOVED: Cr Scott SECOND: Cr Pickering That the Profit and Loss Reports and Balance Sheet Reports for the financial year to date be accepted.

CARRIED

ATTENDANCE & MINUTES OF MEETINGS

2715 Meetings Attending by Executive Officer

Noted

2716 FNQROC Advisory Committee Minutes (01 Oct – 30 Nov)

Noted

2717 Confidential Meeting Minutes (01 Oct – 30 Nov)

Noted

008


FNQROC Western Council Forum Minutes & Resolutions

Nil

2718 LGAQ POLICY EXECUTIVE UPDATE

Mr Luke Hannan, LGAQ provided an overview of the tabled Executive Summary, highlighting the following:

LG Legislation changes – Belcarra Stage 2 Bill passed on 16 October 2019. The Electoral and Other Legislation (Accountability, Integrity and other Matters) Amendment Bill 2019 was introduced to government on 28 November 2019. It contains important proposed changes including a new proposed framework for managing conflicts of interest (prescribed and declarable), new requirements for political advisors to mayors (causing considerable concern determining which staff this will impact), and a new requirement that the ORD business exemption is to apply only to the adoption of new planning schemes or amendments to a planning scheme impacting on the whole of the Local Government area. Information paper available displaying the changes.

Local Government Mandatory Training - “So you want to be a Councillor’ training rolled out across the region.

Waste Update B- Waste Forum 5-6 Feb 2020 in Brisbane

Reef Advocacy – Reef Councils Rescue Plan “Cleaner Water for the Reef” is seeking co-investment from government partners through a strategic advocacy campaign (additional $57mil over 7 years)

2020 State Budget Submission – 2020 State Budget is expected to be delivered 28 April 2020 (rather than June). LGAQ submission is being drafted with key ‘asks’ including making the W4Q Program permanent, a new $500m Rural Towns Water Guarantee, a Sustainability Fund of $200m annually towards Zero Waste 2035, increased road funding, $3m per annum for the Reef Councils Rescue Plan and extra funding for indigenous councils.

Regional Tourism - Any positive letters to the Premier for extending funding around regional

tourism will be well received.

The Chair asked for comments from the floor:

Continued roundtable concerns in relation to the public consultation on council budgets, as previously raised and addressed with the State by FNQROC, closed session items now few which will impact a number of reports to councils i.e. land purchase.

The process associated with planning scheme amendments which do not apply across the whole council area will also have additional substantial consequences on councils; it is anticipated changes which don’t affect the whole council could be held back until a total review, this can in turn result in an economic downturn.

Questioned around the table and raised in the CEO Reference Group in relation to Belcarra, ie ‘What is the problem we are trying to solve here?

Concerns around proposed timeframes coming into effect, 3 months post-election to train all. L Hannan could not confirm with confidence, but will take on notice to follow up.

Questions raised if LGAQ was aware of any proposed State Tourism Levies. L Hannan advised not

aware of any as such, but noted Minister Jones will be holding a forum with Air BNB and believes

that Qld is waiting to see what other states are doing, with NSW currently tightening up planning

and codes of conduct.

009


ACTION: L Hannan to take on notice timeframe for legislation changes and report to FNQROC when clear

timeframes known.

12:25pm – Hon Curtis Pitt MP, Speaker & Member for Mulgrave departed the meeting thanking the Chair

for the invitation and extending the board a Merry Christmas.

2719 GENERAL BUSINESS

Impacts of the drought on the Dairy Industry (Raised by Tablelands Regional Council)

Cr Paronella thanked the board for the support extended during the recent Mayoral Delegation to Canberra and the opportunity to present this critical issue to Ministers.

Tablelands Regional Council discussed the impacts of the drought on the Dairy Industry highlighting key action as noted in the circulated Dairy Industry Crisis Relief brief:-

- Critical issue for the industry and communities with critical timeframes

- Fair price for milk from farm gate to cover actual production costs is required from processors.

- Meeting with MPs, Senators, Ministers, Dairy Farmers, processors and supermarkets

- QLD State Government Crisis relief packages

- Lobby supermarkets and processors for greater return to farmers

- Senator McDonald has an online petition, encourage participation

- Minister Furner has written to core supermarkets

Future development of the Cairns University Hospital (Raised by FNQROC)

D Irvine spoke to the circulated brief entitled “Planning for the Future” noting the CHHHS board is seeking FNQROC support for the Cairns University Hospital.

It was noted around the table that the request has also gone individually to all council members

MOVED: Cr Paronella

SECOND: Cr Pickering

The FNQROC endorsed the provision of a Letter of Support to the CHHHS Board in relation to the Cairns University Hospital.

CARRIED

ACTION: D Irvine to develop Letter of Support to the CHHHS Board in relation to the Cairns University

Hospital.

Media Engagement (Raised by Cook Shire Council)

Cr Scott advised that his CEO and he had recently experienced false allegations regarding inappropriate use

of a corporate card, through ABC Far North reporting. These allegations are false and Cook Shire Council

are currently seeking legal advice.

010


2720 Next Meeting

The Chair advised the next FNQROC Board meeting is scheduled for the 3RD February 2020 in Cairns.

Further 2020 meeting dates are proposed:-

Monday 03 February 2020 in Cairns

Monday 20 April in Cairns (including Infrastructure Australia Workshop)

Monday 08 June 2020

Monday 10 August 2020

Monday 12 October 2020

Monday 14 December 2020 in Cairns

ACTION: D Irvine to investigate consideration to move APRIL meeting to 27th, noting potential public

holiday clashes.

Meeting Close: 12:50pm

………………………………….

Cr Tom Gilmore

Chair

011


ACTION ITEMS

Minute Number

Action Responsible Person(s) Status

2672 ADD 5 Strategic Priorities review to post-LG Election board agenda 2020

FNQROC L Richardson / D Irvine

Carried over to April 2020

2705a M Olsen to extract Customer Service matrix re Visitor Survey results and provide to FNQROC

TTNQ M Olsen

2710 ADD Regional Road Investment Strategy (RRIS) DRAFT to the FNQROC Board Agenda (Feb 2020)

FNQROC L Richardson / D Irvine

2713a D Irvine to discuss Study Scope with Qld Futures Institute

FNQROC D Irvine

2713b Cr Gilmore and D Irvine to select successful consultant for FNQROC Dam Study

FNQROC Cr Gilmore / D Irvine

2718 L Hannan to take on notice timeframe for legislation changes and report to FNQROC when clear timeframes known.

LGAQ L Hannan

2719 D Irvine to develop Letter of Support to the CHHHS Board in relation to the Cairns University Hospital.

FNQROC D Irvine

2720a D Irvine to consider public holiday implications re proposed April 2020 board date (20 or 27th)

FNQROC D Irvine

012

FNQROC Strategic

Operational Plan 2018 -

2022

Adopted 12 February 2018

Updated January 2020

013

FNQROC Strategic Operational Plan 2018 – 2023

• Sustainable Economic Growth and Developmentfor Far North Queensland.

Vision

• Develop resilient transport infrastructure andconnectivity;

• Provide reliable and affordable water andenergy;

• Respect and manage our natural assets andenvironment;

• Develop equitable social infrastructure;

• Provide equitable communication network.

Strategic Economic Goals

• Advocate on behalf of, and foster cooperationand resource sharing between FNQROCmembers.

Mission

014

FNQROC Strategic Operational Plan 2018 – 2023 Adopted 12 February 2018

Contents Executive Summary – Operational plan 2019/20 ................................................................................... 3

FNQROC Strategic Operational Plan 2018 – 2022 .................................................................................. 4

FNQROC (Board/Staff) ........................................................................................................................ 5

Advisory Committees .......................................................................................................................... 9

Western Councils Forum (FNQROC Team) ..................................................................................... 9

Planning (Linda Richardson) .......................................................................................................... 10

Local Government Economic Development (including cross regional events) (Linda Richardson)

...................................................................................................................................................... 11

Natural Asset Management and Sustainability (Travis Sydes)...................................................... 12

Regional Road and Transport Group – Technical Committee (Lachlan Rankine) ......................... 16

Regional Waste and Recycling (Lachlan Rankine) ........................................................................ 18

Regional Water Alliance (Lachlan Rankine) .................................................................................. 20

Regional Asset Management (Lachlan Rankine) ........................................................................... 22

Procurement (Amanda Hancock) .................................................................................................. 23

FNQROC Organisational Chart 2020 ................................................................................................. 26

015

FNQROC Strategic Operational Plan 2018 – 2023 3 | P a g e

Executive Summary – Operational plan 2020/21 The FNQROC Strategic Operational Plan is a long-term plan aimed at contributing to the mission and strategic economic goals of FNQROC. The strategic plan will be updated annually with articulated actions for the next financial year. As has been our philosophy, while we work collaboratively councils always maintain their autonomy; member councils can always elect to not participate in regional projects.

As a summary of the operational plan key deliverables for 2020/21 include:

Deliverables Timeline

1. FNQROC Mayoral delegations to State and Federal GovernmentsAnnually, 1 x State, 2 x Federal

2. Submit State and Federal budget submissions Annually

3. Continued Operations of FNQROC Annually

4. Submission on new and changing legislation affecting the region As required

5. Maintain currency of Strategic projects requiring advocacy Ongoing

6. Complete Dam Study August 2020

7. Define the scope of social infrastructure goal for FNQROC andcollect baseline data

December 2019

8. Seek funding for Strategic Prioritisation of Mobile communicationgaps identified

June 2021

9. Broadband black spot scope developed December 2020

10. Contract management of regional arrangements Ongoing

11. Western Council forums 2-3 times per year

12. Continue facilitating existing technical committees Ongoing

13. Implementation of FNQROC Regional Animal Management &Wildlife Stewardship Policy

Ongoing

14. Develop FNQ Regional Weed Spread Prevention Networka. Recommendations to the Board

2018 – 2021 December 2020

15. Regionally consistent contract and procurement documentation December 2019

16. Coordination of the FNQ RRTG Ongoing

17. Investigate opportunity for regional supplier registration andprequalification

June 2021

18. Tenders for Bitumen Reseal and Sewer relining completed andappointed

August 2020

19. Progress Navua Sedge Select Committee Recommendations for LG Ongoing

20. Progress the Regional Natural Assets Stewardship Accord Ongoing

21. Development of a Regional Strategic Waste Framework Mid 2021

016


FNQROC Strategic Operational Plan 2018 – 2022 The mission of FNQROC to “Advocate on behalf of, and foster cooperation and resource sharing between FNQROC members” is important to the region:

The opportunities within member council areas to add to the gross state and domestic productare significant. While member councils do advocate well, our councils have a relatively lowpopulation base which can mean their voice in State and Federal government is difficult tohear. As a collective, council’s voice increases to 273,000 people covering 18% of Queensland.

Councils have lean resources (staff, funding etc.), running lean organisations means councilsdon’t always have the ability to respond to proposed changes in legislation or policy; at timesthey aren’t even aware that there is a proposal for change which will impact them. The currentworld environment is changing quickly and often, we need to find a way to manage or takeadvantage of ‘disrupters’. FNQROC’s role is to keep our eye on these potential ‘disrupters’and work with councils to proactively interact to ensure our voice is heard, not just from onecouncil but from thirteen councils (17% of Queensland councils).

Running lean organisations means councils need to be creative and work smarter. There area significant number of identical activities that each council undertakes, for some of theseactivities working smarter means working together with neighbouring councils, being creativeand changing the way we have traditionally undertaken these activities. The results of thisbenefits councils and their communities (including businesses) they represent.

Communication is a significant key to meeting our mission. FNQROC communicating to State and

Federal Governments, FNQROC communicating to councils (elected members and staff) and most

importantly member councils communicating to FNQROC.

To achieve our mission and strategic economic priorities there are a number of mechanisms available in the region (not limited to):

Elected member representations to State and Federal Ministers;

FNQROC Officer representation to State and Federal departmental staff;

Our Advisory Committees;

In house technical expertise;

External technical expertise;

Other organisations (not limited to) LGAQ, ALGA, Northern Australia Council Alliance, LGMA,RDA FNQ&TS, TTNQ, Advance Cairns;

State and Federal agency departments;

Communication tools:

Agendas and minutes;

FNQROC Website including technical portals;

Regular e-newsletters;

Board and committee meetings; and

Face to face, email, phone etc.

The strategic operational plan presented below identifies the activities and timeframes in which

FNQROC will deliver over the short and longer term utilising all mechanisms available to our region.

017

a = Advocacy r = Resource Sharing c = Cooperation


FNQROC (Board/Staff)

Objective a r c Deliverable Target Measure Timeline Goal link

Advocate on behalf of the region

• • • FNQROC Mayor delegation to Federal Government.

2 visits to inform ministers of the priorities of the region. Number of successful delegations. Annually 1,2,3,4,5

• • • FNQROC Mayor delegation to State Government. 2 visits to inform ministers of the priorities of the region. Number of successful delegations. Annually 1,2,3,4,5

• • • Submit State and Federal government budget submissions.

1 per year to State and Federal Governments. Number of budget submissions made. Annually 1,2,3,4,5

• • • Submissions made on changing/new legislation which has an impact on goals/opportunities or member councils.

As required. Number of submissions made Number of submissions missed.

Annually 1,2,3,4,5

• • • Maintain a repository of strategic projects for advocacy.

Updated quarterly. Document reviewed and updated. Quarterly 1,2,3,4,5

• • • Detailed specific advocacy Strategy (engage support – consultancy/CRC) as needed.

Engage support as required for specific advocacy needs. Detailed advocacy strategy developed when required.

As needed 1,2,3,4,5

• • • Study into the economic value of Dam’s over 30 years.

Study completed and available for advocacy efforts Study completed and advocacy commenced with State and Federal Governments

December 2020

2, 3, 4

Projects to assist achieving the goals

• • • Develop a Regional Road Investment Strategy encompassing Heavy Vehicles network, Tourism roads and first and last mile roads.

Development of a prioritised road advocacy document for the region.

Strategy developed. June 2020 1,2,3,4

• • • Social Infrastructure definition scoped and baseline data collected.

Definition of what social infrastructure is and isn’t for the purposes of FNQROC advocacy efforts.

Social Infrastructure definition scoped and adopted by FNQROC Board.

December 2020

4

• • • Economic and community data collected and monitored.

Economic data for member councils and the region is assessed annually to identify positive outcomes and areas of concern.

Annual assessment of economic data contained within Economy id.

Annually 1,2,3,4,5

• • •

Mobile communication black spot assessment undertaken on Heavy Vehicle and tourism network and LRRS Network. Seek funding and develop a Strategic prioritisation of Mobile Communication gaps.

Document developed to advocate for mobile black spot on priority road networks. Funding obtained and Strategy adopted

Assessment undertaken and gaps identified. Strategy adopted and advocated

Complete - December 2019 June 2021

4,5

• • • Broadband black spot scope developed. Scope developed to seek quotes for broadband black spot assessment.

Scope developed. December 2020

4,5

Support member councils

• • • FNQROC Mayor delegation and or response to emergent issues.

Support member councils on emergent issues affecting the region.

Number and type of response to emergent issues.

As required 1,2,3,4,5

018




• • • Undertake full Development manual review. Full review of Development manual. Development manual reviewed and public consultation commenced.

Mid/late 2019 Mid/late 2021

1,2,3,4,5

• • .id training and support. Ensure Councils are utilising the tools through adequate support and training.

Training is delivered and participation from members.

Annual 1,2,3,4,5

• • Procurement – Research and development and tendering.

Opportunities for regional procurement initiatives are investigated to ascertain if there is regional benefit.

Number of initiatives put forward and investigated.


Operations of FNQROC

• • • Identify sleeper and future issues/opportunities which will have an impact on the region and bring to the attention of advisory committee/Board.

Sleeper/future issues/opportunities identified and discussed at committee/Board meetings.

The number of opportunities missed. As required 1,2,3,4,5

• • • Facilitate relevant training opportunities of value to member councils.

Training of value to member councils is undertaken to continue professional development of staff and reduce costs of travel to locations outside the region.

Financial losses from regional training Training undertaken identified of value through actions from meetings.

As required. 1,2,3,4,5

• • • Maintaining and up skilling of FNQROC staff to ensure currency of knowledge to support member councils.

FNQROC staff to attend technically relevant and regionally beneficial meetings/workshops/seminars/conferences.

Summary report of items of interest and sharing with the region through Advisory committees and e-newsletter.

Annually and at the conclusion of each conference.

1,2,3,4,5

• • • Facilitate presentations to the FNQROC Board and Advisory Committees.

FNQROC member councils are informed on matters of relevance to the region.

Presentations to FNQROC Board and Advisory Committees.


• • • FNQROC staff to present to key organisations and forums.

Promotion of the regional activities being undertaken to maintain and build the FNQROC Brand.

Number of presentations to external parties. Number of meetings with individual member councils.


• • • Coordination of Board meetings. FNQROC Board meetings are targeted and of value to member councils.

No. of FNQROC Board meetings held and quorums achieved

Bi-monthly 1,2,3,4,5

• • • Coordination of FNQRRTG meetings. FNQRRTG meetings are targeted and meet the requirements of the Roads Alliance Guidelines.

Road Alliance Guidelines are met. At least 2 meetings per year.

Ongoing 6 monthly

1,2,3,4,5

• • • Maintain financial records. FNQROC Financial records are kept current.

Up to date P&L and Balance Sheet included in each FNQROC Agenda. Independent Audit undertaken with no major risks identified.

Bi-monthly and October annually.

019




• • • Annual Report is produced for member councils. Annual report completed to summarise the activities undertaken by FNQROC to achieve the mission and vision for the region and present audited financial records.

Annual report adopted by FNQROC at October AGM.

October annually.

Communication

• • • Maintain a current FNQROC website with relevant information and resources for member councils.

To ensure the website remains current and relevant for member councils.

No. of out dated pieces of information on the website. Annual review of each page.

As required Annually

• • • e-newsletter E-news sent to subscribers to ensure those that are interested are kept informed of the activities undertaken by FNQROC.

e-newsletter released within a month of each FNQROC Board meeting

Bi-monthly

• • • Attend council meetings/workshops as requested. To enable two-way conversation with member councils on specific issues.

Number of requests for meetings not attended.

October/ December annually

Ongoing contract management of existing regional arrangements

• • • Facilitate meetings with relevant technical committee and suppliers.

Contract prestart meeting and minimum 1 x meeting per year. Agenda & Meeting Minutes. Ongoing

• • Liaise between supplier and councils to facilitate dispute resolution.

Disputes resolved in a timely and effective manner to the satisfaction of all parties.

Number of outstanding disputes unresolved. Ongoing

• • Review & communication of changes to contract terms i.e. price increases etc.

Timely communications of relevant changes. Emails/File Notes – Document register. Ongoing

• • Maintain & Distribute monthly usage/volume data. Councils have timely and accurate information on contract delivery.

Emails/Files Notes – Document register Ongoing

• • Maintain insurance register. Ensure all suppliers hold valid insurance in accordance with contractual requirements.

Valid Certificate of Currency – Document Register.

Ongoing

• •

Undertake contract review of expiring regional contracts for either renewal or new procurement process and seek feedback from appropriate technical committee regarding existing arrangements to explore options and progress as per committee recommendations.

Ongoing contractual arrangements that meet council needs. New and reviewed contracts are adopted to meet council needs.

Ongoing

• • Engage bitumen reseal program superintendent To act as the regional superintendent to manage the annual bitumen reseal program.

Regional bitumen reseal program is managed between member councils and the supplier.

Annually

020




Facilitate development of new regional procurement opportunities

• •

Facilitate the establishment of a Project Steering Committee. Conduct appropriate market research and provide information regarding:

Council spend and usage

Market Analysis

Benefit Analysis

Development and establishment of new collective arrangements that delivery benefits to individual councils.

Procurement & Contract Documents As required

021



Advisory Committees

Western Councils Forum (FNQROC Team)

FNQROC now represents thirteen member councils which pose some difficulties in ensuring a return on investment for each member council. Our difficulties have included but are not limited to:

The number of technical committees and meetings is placing a resource strain on a number of member councils; particularly those not located on the east coast around Cairns.

There are diversity in issues; eastern council issues are different or at different levels to western councils. Attempting to ascertain these and work on possible new solutions is diluted through the one technical meeting for all.

We are trialling an operational split of the region into two: eastern and western. Eastern councils will continue as is with the technical committees and meetings, western councils will always be invited to be involved in these meetings

and projects however the focus will be on eastern council issues/opportunities.

For western councils we are trialling a new process which will include 1 full day every 4 months to focus on the western councils (in their area). All member councils are invited to attend these forums however the focus will be on

western council issues/opportunities .

The benefits of this include the ability to focus on common issues in the relative areas; lessen the burden at current technical committee meetings to ensure all 13 councils are getting a benefit; lessen the travel burden for western

councils, cross pollination of ideas/learnings between the two regions.


Enhancing management and operational capacity of local government

• • • Western Councils are engaged (building and maintaining partnerships) through the forums.

3 forums per year with active sharing of knowledge, experience and building regional network.

Forums held and representation and participation.

Annual

• • Disseminating information to ensure timely awareness of emerging issues and opportunities.

Information is shared in a timely manner to the relevant network.

Quantitative audit as required. As required

Promote and support professional development amongst staff

• • Technical officers have opportunities to share and learn from regional peers.

Forums allow the opportunity to share or seek advice. Quantitative audit as required on minutes of meetings.

Quarterly and at Advisory Committee meetings.

• • Identify and or facilitate regional training and skill development where appropriate.

Identifying and facilitating relevant training of benefit to the region.

Collate and report training events and attendance.

As required

Engage external parties

- LGAQ - State - Fed - other

• • • Developing relationships with external parties to develop two way communications (shared knowledge and regional impact understanding)

Develop positive relationships and understanding of policy development and drivers

External parties attending forums as invited. As required

022



Planning (Linda Richardson)

The FNQROC Planning Advisory Committee consists of Strategic and Development Assessment Planners from FNQROC member Councils, representatives from the Department of State Development, Manufacturing, Infrastructure and

Planning (DSDMIP) and the Local Government Association of Queensland (LGAQ).

The key focus of the group is to provide a forum where the officers can discuss issues around planning legislation and state government policies, share information and resources amongst the group and ensure the timely awareness of

emerging issues and opportunities. Our long term goal is to strengthen the participation and engagement within the group and the identification of opportunities to collaborate on regionally relevant projects.



• • • Technical officers are engaged (building and maintaining partnerships) through advisory committee meeting.

Three (3) meetings per year with active sharing of knowledge, experience and building regional network.

No. of meetings held and representation and participation

Quarterly

• • • Disseminating information to ensure timely awareness of emerging issues and opportunities.





Advisory Committee meetings allow the opportunity to share or seek advice.

Quantitative audit as required on minutes of meetings.

Quarterly


Advisory Committee meetings. Collate and report training events and attendance As required

Identify sleeper and future issues/opportunities which will have an impact on the region.

• • • Plan/prepare responses as directed by the FNQROC Board.

FNQROC Board is aware of opportunities and risks. Number of issues/opportunities not reported to the Board.

As required

Advise and lead the FNQROC on policy and procedures.

• • • Advisory committee direction/advice to FNQROC and FNQROC directive to Advisory Committee.

That issues/points for noting are clearly articulated to the FNQROC Board. Advisory committees address the directives or requests.

FNQROC Board are informed through the Board meetings. Directives are followed through to a resolution.

As required

Engage external parties - LGAQ - State - Federal - Other

• • • Developing relationships with external parties to develop two way communications (shared knowledge and regional impact understanding).

Develop positive relationships and understanding of policy development and drivers.


Advisory Committee specific projects

• • Assisting Councils in the development and delivery of regionally relevant projects.

Projects are undertaken that support regionally relevant outcomes.

Project is owned and implemented by councils. As directed by FNQROC

• • Review Development Manual relationship with Planning Schemes.

Identify appropriate development manual review process to minimise the timeframes for adopting amendments.

Options considered and advisory committee recommendation implemented.

July 2020

023



Local Government Economic Development (including cross regional events) (Linda Richardson)

The FNQROC Regional Economic Development Advisory Committee consists primarily of Economic Development Officers from member Councils, representatives from the Department of State Development, Manufacturing,

Infrastructure and Planning (DSDMIP), Tourism Tropical North Queensland (TTNQ), Regional Development Australia Far North Queensland & Torres Strait (RDA FNQ&TS) and Advance Cairns.

The primary purpose of the group is to provide a forum where the LG officers can discuss drivers and share knowledge around programs, grants, policy development and current projects in participating councils to ensure the timely

awareness of emerging issues and opportunities impacting regional Economic Development.

The FNQROC Cross Regional Events Advisory Committee was initially established to develop the FNQROC Best Practice Guidelines for events in the FNQ region and to implement the FNQROC Policy No. 7 – Funding of Cross Regional

Events. This role has now been incorporated into the FNQROC Regional Economic Development Advisory Committee where the group identifies collaborative approaches to regional branding and sponsorship to maximise exposure,

attendance and opportunities for Cross Regional Events. FNQROC acts as the connector for councils to TTNQ in order to identify opportunities to garner information, cross promote and leverage off major regional events.




Four (4) meetings per year with active sharing of knowledge, experience and building regional network.

Representation and participation. Quarterly



Quantitative audit as required. Economic Development Group e-Newsletter

As required




Quantitative audit as required on minutes of meetings.

Quarterly


Advisory Committee meetings. Collate and report training events and attendance. As required




As required




FNQROC Board are informed through the Board meetings. Directives are followed through to a resolution.

As required

Engage external parties - LGAQ - State - Fed - RTO/LTOs

• • • Developing relationships with external parties to develop two way communications (shared knowledge and regional impact understanding).


External parties attending forums as invited. Representative at TTNQ Regional Tourism Meetings

As required


• • Assisting councils in the development and delivery of regionally relevant projects.



024



Natural Asset Management and Sustainability (Travis Sydes)

The Natural Asset Management Committee (NAMAC) is comprised of technical officers who coordinate biosecurity and natural areas management along with representatives from key partners, Biosecurity Queensland and Regional

Natural Resource Management (NRM) groups. The key areas of focus for the committee include biosecurity (pests and weeds), wildlife and biodiversity, fire, natural areas/reserves, climate adaptation and response, water quality and

coastal/marine management. Other external partners, agencies and research bodies are engaged by the NAMAC on an as needs/project basis. The committee is guided by a regional strategy and a range of supporting documents and

guidelines. The NAMAC and member councils execute their legislative responsibilities under the Biosecurity Act 2014 through Local Government Area Biosecurity Plans.

Established partnerships with external agencies and players occur across the local, regional and state scale and are key enablers to local government’s strategic and operational capacity. More recently the importance of internal local

government alignments, efficiencies and operational/strategic partnerships has come to light as key areas for investment.

Whilst the region has a well-established capacity in the development and delivery of biosecurity management we have identified shortfalls in the development natural areas planning and delivery which incorporates natural assets,

landscape and systems repair, wildlife management and stewardship, water quality and climate adaptation.

Local governments have typically always worked in a community education, awareness and compliance space but emerging skill and capacity gaps in this rapidly changing space highlight transition from a ‘doer’ to a facilitator and agent

of community engagement and social change. This is highlighted in the development of the Board direction to pursue a regional policy to animal management and wildlife stewardship.

The Animal Management Technical Committee (AMTC) was formed in 2019 and brings together regional local laws and animal management officers along with Queensland Health, Queensland Police and Department or Primary

Industries & Fisheries (Animal Health). The AMTC supports the delivery of the FNQROC Animal Management & Wildlife Stewardship Policy as well as developing opportunities for regional collaborations and partnerships across animal

management operations, capacity and partnerships. The Regional Resource Sharing in Joint Operations MOU was expanded in 2019 to include animal management operations across councils.




Four (4) meetings per year with active sharing of knowledge, experience and building regional network. (NAMAC & AMTC)

Number of meetings held and representation and participation.

Quarterly 3



Quantitative audit as required. As required 3




Quantitative audit as required on minutes of meetings. Quarterly 3


Advisory Committee meetings. Collate and report training events and attendance. Annually 3




As required 3


• • •

Advisory committee direction/advice to FNQROC and FNQROC directive to Advisory Committee.


FNQROC Board is informed through the Board meetings. Directives are followed through to a resolution.

As required 3

025




Engage external parties - LGAQ - State - Fed - other

• • •

Developing relationships with external parties to develop two-way communications (shared knowledge and regional impact understanding).


External parties attending forums as invited. As required 3





3

• • • Implement FNQROC Regional Animal Management and Wildlife Stewardship Policy.

Internal: Workshop planning elements with regional planner’s , natural asset & local law committees/ groups to identify key issues and solutions. External: Develop Stock Management on Roadsides MOU with QPS Community: Review policy applications within Customer Requests systems Develop community self-help/ awareness package Liaise/ consult with relevant local/regional stakeholders Monitoring and Evaluation: Establish M&E framework to track implementation.

Issues and solutions identified. Key consultations and engagement conducted. Key products to implement policy delivered. Identify projects for investment to FNQROC Board. Key agreements/ partnerships with State Depts. Established Community self-help awareness package is developed and is available for councils to use internally to respond to customer requests and for community education Key indicators established.

Complete - December 2018 Complete - December 2018 Complete - June 2019 Complete - December 2019 December 2020 December 2020 December 2018

3

Adopt a natural assets planning and implementation approach across councils i.e. Our Natural Assets. FNQROC regional natural asset management strategic framework.

Expand regional biosecurity plan (pest management plan) to incorporate natural assets. Develop templates and processes for development and delivery of LG specific Natural Asset Management Plans Assist LG’s in development of Natural Asset Management Plans

Framework established and adopted by FNQROC. Processes and templates develop Individual councils establish natural asset management plans.

Complete December 2018 June 2020 Ongoing (5 years)

3

026




• • •

Develop FNQ Regional Weed Spread Prevention Network as a strategic approach for investment in weed spread and biosecurity risk management measures.

Measuring, monitoring and evaluation. Risk analysis and assessment- current and future risk. Assess current capacity to mitigate risk. Conduct gap analysis (knowledge, capacity, tools). Develop a regional investment blue print.

Key indicators established and are monitored. Current and future risks identified Capacity to mitigate risk in the region is identified Gap analysis completed. Incorporate relevant elements into council biosecurity plans Identify projects for investment to FNQROC Board

2018/19 – 20/21 (3 years) June 2020 June 2020 June 2019 – June 2020 December 2020 December 2020

3

Support partnership approaches, skills and expertise

• • •

Address local government biosecurity research investment priorities by:

Participating in the operations of the Land Protection Fund Co-investment (State Oversight Group), and

Build and maintain partnerships with research agencies.

Identify and table relevant research projects and partnerships and ensure FNQROC councils are comprehensively represented.

Number of successful projects and partnerships. Representation of FNQROC councils with the State Oversight Group (SOG). Representation of regional needs and perspectives in state and national investment programs.

Ongoing 3

• • Implement the Regional Tramp Ant Response Plan.

Maintain of sentinel sites network through annual surveys. Identify gaps and risks to local government and develop a rapid response protocol (from tramp ant detection) developed for operational staff and education purposes. Conduct annual Yellow Crazy Ant (YCA) taskforce. Participate in YCA stakeholder reference group. Develop Electric Ant Eradication Program/Local Government Communication Plan

Number of sentinel site surveys completed annually. Key gaps and risks to local government identified. Awareness, accreditation and training materials provided to relevant areas of operation. Completed annual YCA taskforce. Number of stakeholder reference group meetings attended. Communication Plan developed

Ongoing (sentinel sites) Complete - December 2018 Complete - December 2019 Annually Annually (on going) June 2020

3

• • • Implement the Natural Asset Stewardship Accord

Develop regional and local report cards Conduct annual report card compilation at end of financial year Develop baseline indicators for reporting on net gain of habitat on LG managed reserves

Report card template and format developed Report cards compiled (June annually) Baseline indicators and annual audit process develop

Complete Dec 2019 Ongoing (annually) June 2021

3

027




Promote the Accord regionally and to relevant parties

Press releases, reports card or communications

ongoing

• • • Facilitate the Navua Sedge Select Committee

Research and development Promote R&D prospectus to relevant partners and agencies Identify opportunities to resource or partner on research projects Regional collaboration across councils Conduct meetings of the select committee

R&D prospectus is available to relevant parties Number of research partnerships or projects supported Number of Select Committee meetings or workshops

Complete 2019 Ongoing Ongoing

3

• •

Councils continue collaboration and partnerships in regional taskforce operations and disaster response through the FNQROC Resource sharing in joint operations MOU.

FNQROC support host councils in the delivery of 1 (minimum) taskforce operation per year. Disaster response as required.

Number of regional taskforces undertaken. Regional response following natural disaster.

Ongoing 3

028



Regional Road and Transport Group – Technical Committee (Lachlan Rankine)

The Roads and Transport Alliance (the Alliance) is a cooperative governance arrangement between the LGAQ on behalf of local governments, and the Department of Transport and Main Roads. The alliance was established in 2002 to

create a more collaborative and coordinated approach to road management and investment and it aligns with the Partners in Government Agreement between LGAQ and the Qld Government. The Alliance vision is “an integrated road

and transport system which helps grow the Queensland and national economy through strategic regional collaboration and decision-making across all levels of government.” 1

The Alliance members (Regional Road and Transport Groups) may address any road or transport related issue involving TMR and councils. The main delivery focus of the Alliance is in the development and improvement of regionally

significant transport infrastructure, and to improve the knowledge, decision making and capability of its members.2

Currently, the most significant limitation to the development of sustainable economic growth within the region is reliable and resilient transport infrastructure. Resilient transport infrastructure to ensure connectivity across the region

is essential if FNQ is to have sustainable economic growth and development. Resilient transport infrastructure is expected to support a diversity of road users from agriculture and the resource industries to a growing tourism industry.

The state of our roads is a major safety concern impacting on industry and tourism development.

It is essential to approach investment into our transport infrastructure in an effective, planned, cost effective way. In the coming year, the key tenants of achievement will centre on building collaborative relationships, improving our

planning thoroughness, whilst ensuring effective and integrated planning and investment across all levels of government. To achieve this, the following objectives are planned:




6 meetings per year with active sharing of knowledge, experience and building regional network.

No. of meetings held and representation and participation.

Bi-monthly 1







Quantitative audit as required on minutes of meetings. Annual 1


Advisory Committee meetings. Collate and report training events and attendance. Annual 1



FNQROC Board is aware of opportunities and risks. Number of issues/issues/opportunities not reported to the Board.

As required


• Advisory committee direction/advice to FNQROC/FNQRRTG and FNQROC/FNQRRTG directive to Advisory Committee.

That issues/points for noting are clearly articulated to the FNQROC/FNQRRTG Board. Advisory committees address the directives or requests.

FNQROC/FNQRRTG Board are informed through the Board meetings Directives are followed through to a resolution.

As required 1

1 Road Alliance Operational Guidelines 2016 2 Road Alliance Operational Guidelines 2016

029





• • •

Developing relationships with external parties to develop two way communications (shared knowledge and regional impact understanding).






Project is owned and implemented by councils. As directed by FNQROC/RRTG

1

• • Develop annual FNQRRTG Capability Agreement and Action Plan.

Develop and implement annual FNQRRTG Capability Agreement and Action Plan.

Adoption of Plan by FNQ RRTG. Actions associated with Asset Management, Program development, Safety, and Joint Purchasing and Resource Sharing are completed.

30 June annually

1

• Management of 4 year works program. The prioritised program is managed to ensure 100% of TIDS is allocated and expended each year.

100% Expenditure. Annual 1

• • Completion and implementation of Project Prioritisation Tool (PPT).

To have a product that undertakes a mature assessment and regional prioritisation of road projects.

Tool is owned and utilised by Councils for new project submissions.

completed 1

• • • Development of a Regional Road Investment Strategy.

A regional investment strategy is developed and substantiated for heavy vehicle roads, tourism roads and first and last mile roads.

Strategy completed, guiding future advocacy and investment decisions.

June 2020 1

030



Regional Waste and Recycling (Lachlan Rankine)

Due to large geographical area, and highly varying topography, Far North Queensland faces a unique set of challenges in delivering cost effective and sustainable waste services. The regional issue of transport, for both primary waste

product, and the subsequent transportation of product to secondary market customers, in conjunction with the significant legislative difficulty (and cost) in developing new infrastructure places councils in a difficult position in which to

be able to provide viable waste disposal and recovery facilities.

There is an obvious need to reduce the environmental impact of municipalities and the reduction of landfill bound waste, which develops the need to consider alternative strategies for recycle and re-use of products in a different way.

The ARCADIS report and recommendations will assist in guiding this. To commence this investigation the following objectives are planned:




4 meetings per year with active sharing of knowledge, experience and building regional network

No. of meetings held and representation and participation

Quarterly 3







Quantitative audit as required on minutes of meetings. Quarterly 3


Advisory Committee meetings. Collate and report training events and attendance. Annual 3




As required 3





As required 3


• • •








3

031




Development of a Regional Strategic Waste Framework

To provide a framework for the ongoing development and investment of waste and recycling infrastructure and investment in the region.

Regional Waste Framework developed and supported by the Advisory Committee

Mid 2021 3

• • Monitor the implementation of the State Container Refund Scheme

Monitor the regional impact of the Container Refund Scheme implementation to identify both opportunities and risks to member councils.

Risks and opportunities identified and discussed at Advisory Committee meetings. (meeting minutes)

Ongoing 3

032



Regional Water Alliance (Lachlan Rankine)

On the back of an AEC report investigating potential Collaborative mechanisms for FNQ Urban Water services the FNQROC Board resolved (10 February 2014) that it noted the conclusion of the first stage, would continue with the status

quo and continue collaborative effort to improve the four key areas of: Strategic Asset Management, Regional Demand and Supply Assessment, Legislative requirements, and Full Price Costing. Since this time the group ebbed and

flowed. Regionally we have undertaken a regional workshop (October 2016) to identify priorities and a regional audit of our Drinking Water Quality Management Plans in which we received regional recommendations from Viridus and

developed and implemented a regional contract for the beneficial reuse of Biosolids. In addition to this there is the licencing subcommittee working with the department to try and resolve legacy issues with licencing requirements.

Historically, experience has demonstrated that a collaborative approach can provide significant benefits both on an operational level, through knowledge, and expertise sharing, and improved economies of scale through procurement ,

and indirectly via proactive and consistent advocacy efforts with State Government agencies and other stakeholders. After a hiatus, it is now time to refocus and re-scope the water alliance to focus on those issues which are regional

and of a real priority to member councils.





No. of meetings held and representation and participation.

Quarterly 2,3



Quantitative audit as required. Annual 2,3




Quantitative audit as required on minutes of meetings. Quarterly 2,3


Advisory Committee meetings. Collate and report training events and attendance. Annual 2,3



FNQROC Board is aware of opportunities and risks. Number of issues/opportunities not reported to the Board

As required 2,3


• • •




As required 2,3


• • •



External parties attending forums as invited. As required 2,3





2,3

033




• • • Reform and re-scope Advisory Committee.

Review projects and proposed actions to date from: - AEC report- October 2016 Workshop- Drinking Water Quality Management Plan Audit –

regional recommendationsto refocus the Advisory Committee on those recommendations that will make a difference to member councils and where technical officers have the ability/drive to implement.

Priorities are identified, agreed and project plan developed.

Feb 2020 2,3

034



Regional Asset Management (Lachlan Rankine)

The FNQROC Regional asset management group was originally established to develop a Regional Asset Management Strategy in 2006 (later reviewed in 2009). Since this time the group has worked on a number of projects such as the

benchmarking tool for useful life and residual values. This committee has ebbed and flowed as each council develops asset management processes within their council. It was seen that there was benefit to continue to meet with the

intent to share knowledge and experience held within the region to enable councils to more effectively manage, and improve their Asset Management capabilities. The benefits of which can be found in improvements to Councils’ Asset

Management Framework and processes, and ultimate, long term financial sustainability.

Whilst councils work individually to provide best practise asset management, common challenges faced by all councils provide opportunity for further collaboration to provide benefit to all members. To extend on these areas of benefit,

the following objectives are planned.




2 meetings (+2 Teleconferences when workflow requires) per year with active sharing of knowledge, experience and building regional network.

No. of meetings held and representation and participation. Quarterly







Quantitative audit as required on minutes of meetings. Quarterly


Advisory Committee meetings. Collate and report training events and attendance. Annual


• • • Plan/prepare responses as directed by the FNQROC Board. FNQROC Board is aware of opportunities and risks. Number of issues/opportunities not reported to the Board. As required



That issues/points for noting are clearly articulated to the FNQROC Board.

Advisory committees address the directives or requests.

FNQROC Board are informed through the Board meetings

Directives are followed through to a resolution. As required

Engage external parties - LGAQ- State- Fed- other

• • •








035



Procurement (Amanda Hancock)

Procurement involves the process of finding, agreeing terms and acquiring goods, services or works from an external source, often via tendering or obtaining quotes. Procurement is concerned with acquiring (procuring) all of the goods,

services and work that is vital to local government. It is estimated that procurement spend across our region in 2014/2015 was approximately $525mil.

While Councils closely monitor opportunities to save money, with a coordinated approach there is a prospect of achieving many more outcomes for communities by realising the economic, environmental and social benefits of

procurement. The stimulation and support of local economies and the use of local suppliers is important to all Councils and there is an opportunity to build on this. Better understanding of regional supplier capability and a greater

emphasis on developing competitive local markets could stimulate economic development across the region. Value for money is a key priority but it is a broader concept than simply price paid.

A focus on the development of both procurement capability and capacity across the region is a key enabler of this vision. The development of procurement planning tools and industry engagement strategies supported by robust and

consistent data will also support this. Standardised documentation and automated processes offer the opportunity to improve the efficiency of the procurement process and the sharing of information and knowledge which will all

contribute to the delivery of a procurement service across our region.

Where are we now?

Inconsistent documentation and processes across the region resulting in a lack of efficiency and duplication of effort for both councils and suppliers;

Some over-reliance on manual processes which lack transparency and increase risk;

Councils at varying levels of procurement maturity across the region, little or no dedicated procurement resourcing in some councils;

Knowledge and information needs of procurement function not sufficiently defined or captured resulting in opportunities for savings and efficiency gains being lost;

Opportunities for collaboration, shared services or outsourcing not easily identifiable.

Where do we want to be?

Consistent documentation and processes in use across the region which minimise risk and maximise efficiency;

Excellent employee and supplier engagement;

Appropriate training and development program in place which is well-utilised with outcomes measured;

Knowledge and information needs of Procurement function are defined and well met;

Procurement spend achieving multiple outcomes i.e. stimulate local employment opportunities, provide opportunities for disadvantaged communities, address place based disadvantage, address workforce skills shortage, improve

ATSI/youth unemployment;

Opportunities for collaboration clearly identified and appropriate prioritisation process in place.





No. of meetings held and representation and participation. Twice a year







Quantitative audit as required on minutes of meetings. Quarterly


Advisory Committee meetings. Collate and report training events and attendance. Annually

Identify sleeper and future issues/opportunities


FNQROC Board is aware of opportunities and risks. Number of issues/opportunities no reported to the Board. As required

036




which will have an impact on the region.


• • •


That issues/points for noting are clearly articulated to the FNQROC Board.

Advisory committees address the directives or requests.

FNQROC Board are informed through the Board meetings

Directives are followed through to a resolution. As required

Engage external parties - LGAQ- State- Fed- Suppliers- Other

• • •








Minimise procurement risk and maximise efficiency for Councils and industry.

• • Development of regionally consistent contract and procurement documentation.

Development and implementation of regionally consistent contract and procurement documentation which will benefit both councils and industry.

Develop the provision of, and access to, consistent procurement data across all councils.

Documents are completed and are utilised by member councils.

June 2020

• • Development of regionally consistent Request for Quote platform.

Development of a request for quote platform to provide:

consistency for suppliers (quote the same way foreach councils);

Consistency of data for regional analytics;

Reduces fraud opportunities (transparency) .

Investigate opportunity and development of discussion paper for direction forward.

Identify opportunities for savings efficiencies, collaboration, shared services or outsourcing.

2021/22

• • Development and implementation of regionally consistent Request for Tender platform.

Development of a tender platform to provide:

consistency for suppliers (quote the same way foreach councils);

Consistency of data for regional analytics;

Reduces fraud opportunities (transparency)particularly for those still on a manual process.



2021/2022

• • Regional Supplier Registration & Prequalification.

Develop a regional supplier registration and prequalification process to provide:

Consistency and reduction in processes forsuppliers;

All suppliers for the region in one place –essentially panel for region;

Central management of insurance and qualitymanagement framework reducing risk for councils.

Develop the provision of, and access to, consistentprocurement data across all councils.



2020/21

037




Maximise Triple Bottom Line procurement benefits – Economic, Social and Environmental

• • •

Development and implementation of a regional sustainability policy incorporating triple bottom line benefits into the procurement process.

Maximise procurement outcomes to the region. 2023 onwards

Development of competitive local markets to stimulate economic development

• • • Regional market gap analysis.

Identify regional suppliers and supply chains and understand local supplier’s capability and capacity.

Undertake gap analysis, identifying development opportunities.

Link with councils economic development strategies.

Establish and implement ways to determine and evaluate economic value of contract awards to local economy.

2023 onwards

038


FNQROC Organisational Chart 2020

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FNQROC MEETING

02 FEBRUARY 2020 B76

FNQROC BUDGET FOR 2020 – 2021

Darlene Irvine: #6262717

Recommendation:

That the FNQROC Board adopts:

1. FNQROC Operational Budget with:

a. Member Council base contribution for the 2020/2021 financial year being:

i. Cairns Regional Council - $118,700

ii. Carpentaria Shire Council - $23,124

iii. Cassowary Coast Regional Council - $86,925

iv. Cook Shire Council - $51,853

v. Croydon Shire Council - $20,763

vi. Douglas Shire Council - $62,520

vii. Etheridge Shire Council - $21,486

viii. Hinchinbrook Shire Council - $35,487

ix. Hope Vale Aboriginal Shire Council - $21,873

x. Mareeba Shire Council - $76,884

xi. Tablelands Regional Council - $81,117

xii. Wujal Wujal Aboriginal Shire Council - $20,788

xiii. Yarrabah Aboriginal Shire Council - $24,347

b. Regional Road and Transport contribution remaining at 2.75% of funding received, and

c. Croydon Shire Council, Etheridge Shire Council, Hinchinbrook Shire Council, Hope ValeAboriginal Shire Council, Wujal Wujal Aboriginal Shire Council and Yarrabah AboriginalShire Council contribute 20% of any direct savings realised through their involvement inregional procurement activities (capped at $25,000), and

d. Councils outside the FNQROC boundary contribute 30% of direct savings realised throughtheir involvement in FNQROC procurement activities.

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INTRODUCTION:

As per the FNQROC Operational Guidelines, a budget and operational plan needs to be presented to members for consideration by March of each year.

Operational Plan

The FNQROC Board adopted the FNQROC Strategic Operational Plan 12 February 2018. This is a long term plan setting the direction of the organisation.

As a summary of the operational plan key deliverables for 2020/21 include:

Deliverables Timeline

1. FNQROC Mayoral delegations to State and Federal GovernmentsAnnually, 1 x State, 2 x Federal

2. Submit State and Federal budget submissions Annually

3. Continued Operations of FNQROC Annually

4. Submission on new and changing legislation affecting the region As required

5. Maintain currency of Strategic projects requiring advocacy Ongoing

6. Complete Dam Study August 2020

7. Define the scope of social infrastructure goal for FNQROC andcollect baseline data

December 2019

8. Seek funding for Strategic Prioritisation of Mobilecommunication gaps identified

June 2021

9. Broadband black spot scope developed December 2020

10. Contract management of regional arrangements Ongoing

11. Western Council forums 2-3 times per year

12. Continue facilitating existing technical committees Ongoing

13. Implementation of FNQROC Regional Animal Management &Wildlife Stewardship Policy

Ongoing

14. Develop FNQ Regional Weed Spread Prevention Networka. Recommendations to the Board

2018 – 2021 December 2020

15. Regionally consistent contract and procurement documentation December 2019

16. Coordination of the FNQ RRTG Ongoing

17. Investigate opportunity for regional supplier registration andprequalification

June 2021

18. Tenders for Bitumen Reseal and Sewer relining completed andappointed

August 2020

19. Progress Navua Sedge Select Committee Recommendations forLG

Ongoing

20. Progress the Regional Natural Assets Stewardship Accord Ongoing

21. Development of a Regional Strategic Waste Framework Mid 2021

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2020/21 Budget

There are a number of factors which need a recommendation from the Board to finalise the 2020-21 Budget. These factors need to be considered collectively and include:

1. Member Council base contribution for 2020-2021,

2. Local Roads of Regional Significance (LRRS) contribution, and

3. Procurement Contributions.

1. Member council base contribution for 2020/21

Member council’s base rate calculation has not changed since 2015/16, nor has there been a CPI increase. Delegations to Canberra and Brisbane add a significant additional expense to the budget which cannot be absorbed within existing membership fees. It is proposed that for the 2020/21 financial year we increase the base contribution and population rate by CPI being 1.8%.

The 2020/21 proposed methodology is:

a) flat rate at $20,360b) the population rate remain at $1.40 per personc) cap at $93,700

2. LRRS contribution

It is recommended the Regional Road and Transport Group contribution to remain at 2.75% of funding received.

3. Councils Procurement contributions

It is recommended that current contributions remain unchanged. The current contribution is $25,000 for Cairns, Cassowary, Cook, Douglas, Mareeba and Tablelands Councils. The remaining member Councils to contribute 20% of direct savings with non-member Councils contributing 30% of savings.

OPTIONS:

a. Approve the recommendation

b. Amend the recommendation

c. Request a review of options presented within the report.

CONSIDERATIONS:

Statutory:

Under the Local Government Act 2009 Council has jurisdiction to ensure good government in its area.

Under the FNQROC Operational Guidelines (Section 4 “Resources”) it is required that a Budget be presented to the FNQROC Board by March for approval.

Not included in the below budget is the approved (12 February 2018) Regional Road Investment Strategy and (18th December 2019) Dam Study to be taken from FNQROC reserves.

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Financial:

The budget for 2020 – 2021 is estimated as follows:

Expenses 2020/21

Salaries (5 FTE) $674,000

Reseal Program Supervisor (RPEQ) $60,000

Western Councils travel expenses $4,000

FNQROC Delegation expenses $60,000

FNQROC Emergent delegations $10,000

Vehicle leases and expenses $30,000

Stationery and office (including audit costs, Bank fees & Internet) $20,000

Mobile phones $4,000

Software Licences & Subscriptions (includes i.d ) $20,000

Travel and accommodation $23,000

External meetings & Training $10,000

Board and Advisory Committee Meeting expenses $12,000

Chair Honorarium $6,000

FNQROC Forum Day $10,000

Contingencies $2,650

Total expenses $945,650

Recommended Council contributions:

Council Contribution

2020/2021 Flat Procurement fee

TOTAL 2019/2020 contribution excl. RRTG

2.75%

Cairns $93,700 $25,000 $118,700

Carpentaria $23,124 $23,124

Cassowary $61,925 $25,000 $86,925

Cook $26,583 $25,000 $51,583

Croydon $20,763 $20,763

Douglas $37,520 $25,000 $62,520

Etheridge $21,486 $21,486

Hinchinbrook $35,487 $35,487

Hope Vale $21,873 $21,873

Tablelands $56,117 $25,000 $81,117

Mareeba $51,884 $25,000 $76,884

Wujal Wujal $20,788 $20,788

Yarrabah $24,347 $24,347

$495,597 $150,000 $645,597

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Plus additional funding 2020/2021

Road Alliance Funding $142,886

RRTG contribution 2.75% $157,167

Council contribution $645,597

TOTAL FNQROC Funding $945,650

CONCLUSION:

Membership levies have remained relatively the same since 2015/16 with no CPI increase. Since this time the organisation and its direction has grown significantly, particularly in relation to delegations to Canberra and Brisbane which adds approximately $60,000 to our annual budget expense. While a portion of this can be absorbed, the full amount cannot so it is proposed to lift the base, cap and population amount by CPI (1.8%). The alternative to this increase is to limit delegations to one State and one Federal per year.

Darlene Irvine

FNQROC Executive Officer

044

Profit and Loss - Groups 2 Far North Queensland Regional Organisation of Councils 30241

Profit and LossFar North Queensland Regional Organisation of Councils 30241For the period 1 July 2019 to 20 January 2020

1 JUL 2019-20 JAN2020

Trading IncomeFNQROC

FNQROC: Annual Contribution 486,364.00Total FNQROC 486,364.00

Regional Roads & TransportRRTG: Annual 2.75% contribution 133,264.18

RRTG: Funding/Subsidies 142,866.00Total Regional Roads & Transport 276,130.18

Regional Procurement GroupRegional Procurement: Annual Procurement Contribution 150,009.09

Regional Procurement: Regional Scrap Metal Project 20% savings 19,345.08

20% Sodium Hypochlorite Savings Contribution 3,037.53Total Regional Procurement Group 172,391.70

Total Trading Income 934,885.88

Gross Profit 934,885.88

Other IncomeInterest Income 1,084.73

Total Other Income 1,084.73

Operating ExpensesAudit & Accounting Fees 1,081.82

Bank Service Charges 237.65

FNQROCFNQROC: Subscription/membership 14,856.36

FNQROC: Chairs Honorarium 4,500.00

FNQROC: Mayoral delegations - accommodation, meals, travel expenses 18,115.57

FNQROC: External Meeting Expenses: Registration Fees 2,260.00

FNQROC: External Meeting Expenses: Travel, Accom & Meals 1,857.86

FNQROC: Internal Meeting Expenses: Miscellaneous 226.92

FNQROC: Internal Meeting Expenses: Catering 3,047.70

FNQROC Expenses: Miscellaneous: Staff Christmas Party 364.82

FNQROC: Mobile Phone Expenses 2,160.18

FNQROC: Salaries 88,521.38

FNQROC: Stationery & Office Expenses 6,513.32

FNQROC: Stationery & Office Expenses:Website 1,476.09

FNQROC: Vehicle Expenses 8,315.52

FNQROC Short term project - Mobile Black Spot 56,128.26

FNQROC Advocacy / Emergent Delegations 2,992.48

045

Profit and Loss

1 JUL 2019-20 JAN2020


FNQROC: RMCN reimbursement expenses (software subscription) (49.08)Total FNQROC 211,287.38

InfrastructureInfrastructure: Salaries 61,159.18

Infrastructure: Mobile Phone Expenses 326.35Total Infrastructure 61,485.53

Regional Roads & TransportRRTG: External Meetings: Registration Fees 813.64

RRTG: External Meetings: Travel, Accom & Meals 2,465.97

RRTG: Internal Meeting Expenses: Catering 178.23

Regional Road Investment Strategy 49,820.86Total Regional Roads & Transport 53,278.70

Regional Waste & RecyclingWaste: Internal Meeting Expenses: Catering 200.91

Waste: External Meeting Expenses: Travel, Accomm & Meals 448.75Total Regional Waste & Recycling 649.66

Regional Natural Asset ManagementNat Asset: Vehicle Expense 2,411.69

Nat Asset: External Meetings: Travel, Accom & Meals 802.89

Nat Asset: Internal Meeting Expenses: Catering 422.60

Nat Asset:Mobile Phone Expenses 326.35

Nat Asset: Salaries 53,436.33

Nat Asset:Subscription/membership fees 1,500.00

Nat Asset: Miscellaneous 472.50Total Regional Natural Asset Management 59,372.36

Regional Planning & Economic DevelopmentReg Planner/economic developmen: External Meetings: Travel, Accom & Meals 7.36

Reg Planner/economic development: Internal Meeting Expenses: Catering 410.18

Reg Planner/economic development: Mobile Phone Expenses 326.35

Reg Planner/economic development: Salaries 21,017.49

Reg Planner/economic development: External Meetings Expenses: Registration 640.45Total Regional Planning & Economic Development 22,401.83

Regional ProcurementRegional Procurement: Bitumen Reseal Project:Project Coordinator Fees 28,680.00

Regional Procurement: External Meetings Expenses: Registration Fees (800.00)

Regional Procurement:Internal Meeting Expenses: Catering 308.64

Regional Procurement: Mobile Phone Expenses 326.35

Regional Procurement: Salaries 55,539.10

Regional Procurement: Standardised Procurement documentation 40,000.00Total Regional Procurement 124,054.09

Asset ManagementAsset Management: Internal Meeting Expenses: Catering 156.33

Asset Management: External Meetings Expenses: Registration 1,200.00

046

Profit and Loss

1 JUL 2019-20 JAN2020


Asset: External Meetings:Travel, Accom & Meals 657.33Total Asset Management 2,013.66

Total Operating Expenses 535,862.68

Net Profit 400,107.93

047

Balance Sheet Far North Queensland Regional Organisation of Councils 30241

Balance SheetFar North Queensland Regional Organisation of Councils 30241As at 20 January 2020

20 JAN 2020

AssetsBank

Cheque Account 85,710.77

V2 Account 1,816,398.47Total Bank 1,902,109.24

Current AssetsAccounts Receivable New 40,396.37Total Current Assets 40,396.37

Total Assets 1,942,505.61

LiabilitiesCurrent Liabilities

Accounts Payable 99,101.45

ANZ Credit Card:FNQROC 5,698.14

GST (5,084.47)

Payroll Liabilities:AL Payable Current 55,480.00

Payroll Liabilities:AL Payable Non Current 730.00

Payroll Liabilities:LSL Payable Current 7,999.00

Payroll Liabilities:LSL Payable Non-Current 87,161.00

Rounding (0.08)Total Current Liabilities 251,085.04

Total Liabilities 251,085.04

Net Assets 1,691,420.57

EquityCurrent Year Earnings 400,107.93

Opening Bal Equity 293,928.07

Retained Earnings 997,384.57

Total Equity 1,691,420.57

048

MEETINGS ATTENDED BY: DARLENE IRVINE, FNQROC EXECUTIVE OFFICER

FOR THE PERIOD 01 DECEMBER 2019 – 30 JANUARY 2020

2019 MEETING DETAILS

02 Dec Savannah Way AGM

04 Dec FNQ Ag Supply Chain Study – Steering Committee Meeting

09 Dec FNQROC Board Meeting

FNQ RRTG Meeting

13 Dec Meeting with Dept of Premier & Cabinet

2020 MEETING DETAILS

08 Jan Meeting with Cr Gilmore

17 Jan Dam Study Tender Feedback tele-call with Arup

22 Jan Dam Study Project Meeting with Aurecon

049