agenda for 237th meeting of finance and contract committee
TRANSCRIPT
advocate accessible pdfAGENDA ITEM NO. 237.1
Subject: Confirmation of the minutes of 236th meeting of the Finance and Contract
Committee held on 26.02.2014 at 3.00 p.m. in the Committee Room of the MC,
Chandigarh.
AGENDA ITEM NO. 237.2
Subject: Action Taken Report on the resolution passed by the Finance & Contract Committee w.e.f. January, 2012 to December, 2013.
The action taken reports on the resolutions passed by the Finance & Contract
Committee have been received from the different wings of the Corporation for inclusion in the list
of business to be transacted in the 237th meeting of the F&CC which have been compiled and
placed below for information of the Finance & Contract Committee.
Note:-Action Taken Report is being sent separately.
AGENDA ITEM NO. 237.3
Subject: Hiring of chain dozer for maintenance and upkeep of dumping ground.
It is submitted that an agenda was placed before F&CC in its 234th meeting held on
17.12.2013 for the approval to extend present contract for hiring of chain dozer upto 31.03.2014
on the previous terms and conditions from the existing contractor and in the meantime tender will
be floated through e-tendering for hiring of chain dozer. The committee resolved as under:-
“The committee resolved to extend the present contract upto 31.03.2014 and in the meanwhile tender would be floated through e-tendering for hiring of chain dozer.”
As approved above, this office floated e-tender on 21.1.2014 for hiring of chain
dozer for maintenance and upkeep of dumping ground. Only two bids have been received. In
which, one firm was not found technically eligible for the said tender as examined by official
committee.
As such, only one bidder was found technically qualified since the instant tender
has been floated for the first time and only one bidder was technically eligible. Therefore, for
healthy competition, office is of the view that fresh tender be called on the same terms &
conditions. Due to the model code of conduct till 16th May, 2014 this office asked Sh. Krishan
Singh (existing contractor) to continue the services of chain dozer at Dumping Ground in public
interest upto 31.7.2014 with the prior approval of CMC subject to the ex-post facto approval of F
& CC.
In view of the above, Agenda is placed before the F &CC meeting for ex-post facto
approval of the existing contract for hiring of one chain dozer for the period from 01.04.2014 to
31.07.2014 on previous terms & conditions or till the finalization of fresh tender whichever is
earlier. The total financial involvement for 04 months i.e. upto 31.07.2014 will be Rs. 10,73,600/-.
M.O.H.
AGENDA ITEM NO. 237.4
Subject : Purchase of 02 No. of Dog Van (Mahindra Bolero Campher 2WD BS3) on DGS
& D rates.
It is submitted that as per the direction of Hon’ble Punjab & Haryana High Court in
Civil Writ Petition N o. 9902 of 2012 a Comprehensive Scheme for management of stray dogs in
the year 2012 was formulated.
Now, in Civil Writ Petition No. 7849 of 2014 in case of Gurmukh Singh Vs. U.T.
Chandigarh, Hon’ble Punjab & Haryana High Court has given directions to implement the Point
No. VI and IX of the Scheme.
It is pertinent to mention here that the point no. VI and IX of the Scheme is already is
being implemented except Sr. No.3 of Point no. VI which is as under :-
3) Three Dog Vans with announcement system for capturing, transportation
and release after operation from various zones.
At present only 1 dog van is available whereas 02 more dog vans are required
to implement the above Sr. No.3 of the point VI of said scheme.
In this context, it is submitted that Mahindra Bolero Campher 2WD BS3 is available
on DGS & D rates at the rate of Rs. 499036.36 each subject to 100% advance payment, a copy
of DGS & D rates may kindly be seen at Flag ‘A’.
It is further submitted that the said vehicle are to be fabricated in such a way to
transport the stray dogs in a safe manner. The tentative cost for the fabrication of Mahindra
Bolero Campher 2WD BS3 is Rs. 3.00 lac each.
As such, total expenditure for purchase of 02 No. of Dog Van (Mahindra Bolero
Campher 2WD BS3) on DGS & D rates comes to Rs. 16.00 lacs approx with fabircation for which
the agenda is placed before the meeting of F &CC for consideration and approval.
AGENDA ITEM NO. 237. 5
Subject: - Special Repair of Street Light on V-4 Road, Sector 30, Chandigarh.
(Amount Rs. 18.48 Lac.)
The agenda has been framed for Special Repair of Street Light on V-4 Road,
Sector 30, Chandigarh. The Street Light on V-4 Road was provided way back more than fifteen
years ago. The Street Light Fittings has outlived their useful life with the passage of time. There
is insufficient illumination on the road at present. The existing cables feeding to the Street
Lights have been damaged during the excavation along the road during fixing of Tiles/Paver
Blocks.
Therefore this estimate amounting to Rs.18.48 Lacs for augmentation of Street
Light has been framed for seeking administrative approval under head 4217 (Plan)
Electrification.
The Scope of work including provision of Supply and Erection of 150 Watt Street
Light Luminary including Lamps (IP-66), Supply & Laying of underground cable in DWC Pipe
and allied accessories.
Agenda is placed before the Finance & Contract Committee for its consideration
and decision please.
Subject: - Renewal of License (Agreement) of Chandigarh Washerman Workshop
Cooperative (Regd.) Industrial Society Ltd., Sector 15-D, Chandigarh.
The Modern Laundry Mart alongwith Coin Operated Washing Machines in
Sector 15, Chandigarh was handed over to Chandigarh Washerman Workshop Cooperative
(Regd.) Industrial Society Ltd., Sector 15-D, Chandigarh at a monthly rental charges of Rs.
8,000/- per month in compliance to the decision of F&CC meeting held on 03.05.2009 and
CMC office order No. 65 dated 08.06.2012 for the period 01.04.2012 to 31.03.2014. The
meeting of F&CC could not held due to enforcement of model code of conduct. Therefore, this
office have requested for extension in time limit till the completion of Election process. The
extension in time limit has been granted by the Worthy Commissioner, M.C. Chandigarh as
issued by the Superintending Engineer (B&R) vide RD No. 2503 dated 15.05.2014 for two
months i.e. upto 31st May, 2014 (copy enclosed). The existing agreement period is going to
expire on 31.05.2014. It is brought out that the Society is paying monthly rent on time and no
payment is pending against the Society.
The Chandigarh Washerman Workshop Cooperative (Regd.) Industrial Society
Ltd., Sector 15-D, Chandigarh vide their letter dated 23.12.2013 have requested to extend the
period further for three years.
It is therefore, requested that the contract period may be renewed for next three
years on the existing terms and conditions from 31.05.2014 to 30.05.2017 and ratification of
the extension as granted by the Worthy Commissioner, Municipal Corporation, Chandigarh of
existing Agreement upto 31.05.2014.
In view of above the matter is placed before the F&CC for consideration and
decision regarding renewal of contract period for next three years on the existing terms and
conditions.
AGENDA ITEM NO. 237. 7
Subject: Engagement of 04 Nos. of Pharmacists and 02 No. of ward servants in the Civil Dispensaries under Municipal Corporation, Chandigarh.
It is submitted that 20 dispensaries were transferred to the Municipal Corporation,
Chandigarh along with 24 pharmacists and 24 ward servants and other staff.
Out of 24 pharmacists, 03 pharmacists were called back by the Director Health Services
and one pharmacist retired. Whereas out of 24 ward servants, one ward servant was called back and one
ward servant expired whereas no replacement was provided for 04 Pharmacists and 02 Ward Servants by
the Director Health & Family Welfare, Chandigarh Administration.
An agenda was placed before the F&CC in its 227th meeting held on 11.02.2013 to engage
04 Nos. of pharmacists from M/s Keshav Security Services Pvt. Ltd and 02 Nos. of ward servants from M/s
Punj Security & Housekeeping Services Pvt. Ltd. who were supplying Pharmacists and Ward Servants to
the Director Health & Family Welfare, Chandigarh Administration on the same terms and conditions i.e. in
case of Pharmacists, minimum wages + 4.50% administrative charges, total Rs. 10,109/- per month & in
case of Ward Servant, Minimum wages + 4.99% administrative charges total Rs. 9318/- per month
respectively for the period of one year or till the regular appointment whichever is earlier.
F&CC has considered and allowed to engage 04 Nos. of Pharmacists and 02 nos. of ward
servants as proposed in the agenda.
As per the decision of F&CC meeting, 04 No. of Pharmacists were engaged through M/s
Keshav Security Services and 02 No. of Ward Servants were engaged through M/s Punj Security and
House Keeping Services for a period of one year.
The contract of one year was going to expire on 19.02.2014, therefore, Director Health
Services was requested vide this office Memo. No. 1061 dated 23.1.2014 to provide 04 No. of
Pharmacists and 02 No. of Ward Servants for the Civil Dispensaries so that work of Civil Dispensaries may
not suffer.
Director Health Services intimated vide their Memo. No. 3429 dated 12.2.2014 that Health
Department, U.T. is already facing shortage of manpower, therefore, no person on outsourced basis can
be spared for Civil Dispensaries under Municipal Corporation, Chandigarh.
It is pertinent to mention here that this office is not able to fill up the 04 vacant posts of
pharmacists and 02 vacant posts of ward servants on regular basis as the salary of the staff of civil
dispensaries is being paid by the Director Health & Family Welfare, Chandigarh Administration and as no
salary head is maintained by this office.
In view of the position explained above, the contract period for supplying of 04 Pharmacists
from M/s Keshav Security Services Pvt. Ltd and 02 Nos. of ward servants from M/s Punj Security &
Housekeeping Services Pvt. Ltd. for Civil Dispensaries was extended upto 30.6.2014 on the previous terms
& conditions, subject to the approval of the Committee as approved by the Mayor, Municipal Corporation,
Chandigarh. The approx. expenditure for the period 20.2.2014 to 30.6.2014 will be Rs. 2.50 lacs.
Agenda is placed before the F &CC for granting ex-post facto approval for engaging 04
Pharmacists and 02 Ward Servants for the period 20.2.2014 to 30.6.2014 which involve approx.
expenditure of Rs. 2.50 lacs.
M.O.H.
Subject:- Amendments/Elaborations in the existing terms and conditions of Paid Parking
Areas.
In this connection, it is submitted that vide office orders issued under Endst. No. MCC/SDE
(HQ)/JA/2014/391-394 dated 21.03.2014 (copy annexed as Annexure ‘A’) the committee consisting of
the following officers was constituted to re-consider all the terms and conditions of Fully Automatic/Semi
Automatic/Without Automatic Paid Parking Areas as well as General Instructions to Applicants keeping in
view all the aspects & submit its report for the amendments of the conditions, within a period of 15 days to
enable the Parking Branch to place the same before the Finance & Contract Committee for its
consideration:-
4. SDE (HQ)/Consultant Member Parking Branch
The above said Committee has recommended the following clauses of terms and
conditions of paid parking areas:-
Existing clauses Recommended amendments
2. Earnest Money deposit:- Each participant of auction shall deposit earnest money equivalent to 10% of the reserve price before the commencement of the auction.
The successful bidder shall have to deposit an additional amount equivalent to 15% of bid amount offered by him at the drop of hammer.
The earnest money and the additional deposit of 15% bid money shall be refunded to concerned bidder after deposit of security deposit (bank guarantee + 2 months’ license fee) and completion of other formalities.
2. Earnest Money deposit:- Each participant of auction shall deposit earnest money equivalent to 10% of the reserve price before the commencement of the auction.
The successful bidder shall have to deposit an additional amount equivalent to 15% of bid amount offered by him at the drop of hammer.
The earnest money and the additional deposit of 15% bid money shall be refunded to concerned bidder after deposit of security deposit (bank guarantee + 2 months’ license fee) and completion of other formalities.
In case successful bidder fails to deposit an additional amount equivalent to 15% of bid money offered by him at the drop of hammer, the earnest money of the successful
2ndbidder shall be forfeited and highest bidder shall be considered for declaring as successful bidder. In case he/she is interested otherwise
3rdthe bidder will be considered accordingly.
In case successful bidder fails to
complete the requisite formalities within
the stipulated period as per letter of
intent, the licensor shall be at liberty to
forfeit 25% amount of deposit besides
withdrawing the Letter of Intent.
3. Security Deposit:- The licencee 3. Security Deposit:- The licencee shall deposit security of following shall deposit security of following amounts and in following manners:- amounts and in following manners:- (a) Bank Guarantee (BG) of amount (a) Bank Guarantee (BG) of amount equivalent to 4 months’ licence fee in equivalent to 4 months’ licence fee in favour of Commissioner, Municipal favour of Commissioner, Municipal Corporation, Chandigarh (MCC) within Corporation, Chandigarh (MCC) within 10 days of issue of letter of intent. The 10 days of issue of letter of intent. The bank guarantee should be valid for a bank guarantee should be valid for a period of 18 months to cover the period period of 18 months to cover the period of 1 year of licence and another 6 of 1 year of licence and another 6 months for finalization/closing of months for finalization/closing of accounts. The performa for BG shall be accounts. The performa for BG shall be provided by the Superintendent provided by the authorized officer/ (Parking). official of the Municipal Corporation,
Chandigarh.
(b) In addition to the BG the licencee (b) In addition to the BG the licencee shall deposit an amount equivalent to shall deposit an amount equivalent to two months’ licence fee in advance, two months’ licence fee in advance, before commencement of the licence in before commencement of the licence in shape of demand draft drawn in favour shape of demand draft drawn in favour of Commissioner or in cash within 10 of Commissioner or in cash within 10 days of issue of letter of allotment. days of issue of letter of intent.
15. City Parking Passes: - The city parking passes shall be issued by the Licensor on payment basis at rates as mentioned below or at the rates as fixed from time to time. The licensor will
15. City Parking Passes: - The city parking passes shall be issued by the Licensor on payment basis at rates as mentioned below or at the rates as fixed from time to time. The licensor will
charge Rs. 10/- per pass as printing charges.
charge Rs. 10/- per pass as printing charges & Rs.2/- as cost of each form.
Car Scooter Car Scooter
Quarterly Rs.800/- Rs.400/- Quarterly Rs.800/- Rs.400/-
Half yearly Rs.1500/- Rs.700/-
Yearly Rs.2800/- Rs.1200/-
It shall be valid at all the paid parking areas under the jurisdiction of MCC, expect those at Cinema Halls and Multiplexes.
It shall be valid at all the paid parking areas under the jurisdiction of MCC, expect those at Cinema Halls and Multiplexes.
38. Termination of license: -The license shall stand terminated automatically on completion of license period.
The licensee can request, after running the Paid Parking Area at least a minimum period of three months from the date of taking over possession, for premature termination of license by giving 3 months notice or by depositing money equivalent to 3 months licensee fee.
In case of default, the licence fee of three months shall be forfeited.
If the licensor wants to terminate the licence deed before the expiry date then the licensor will give at least one month notice or pay money equal to one month licence fee.
The licensee who surrenders the PPA shall not be permitted for bidding in the re-auction of the same PPA immediately after the surrender.
38.Termination of license: -The license shall stand terminated automatically on completion of license period.
The licensee can request for premature termination of license by giving 3 months notice or by depositing money equivalent to 3 months licensee fee. However, it is made clear that no such request should be entertained before an expiry of 3 months period from the date of taking over the possession.
In case of default, the licensee shall be liable to deposit an amount equivalent to 3 months license fee within 3 days of demand raised by the Licensor, failing which, the Licensor shall be at liberty to recover the same from the Bank Guarantee of the Licensee, lying with the Licensor.
In addition to above, it is also made clear that such a licensee who surrenders the PPA prematurely i.e. before completion of license period as per initial allotment or subsequent extension, he/she shall not be permitted to participate in any subsequent auction of any paid parking area for a period of one year from the date of handing over the possession back to the Licensor in respect of surrendered PPA.
If the licensor wants to terminate the licence deed before the
expiry date then the licensor will give at least one month notice or pay money equal to one month licence fee. In an event of making payment as above, the Licensor will be entitled to take over possession within 24 hours thereafter.
A copy of minutes of the Committee, constituted to reconsider all the terms and conditions
of paid parking areas as well as General instructions to Applicants, held on 27.03.2014 is also annexed as
Annexure ‘B’.
In view of the position explained above, the matter is placed before the Finance &
Contract Committee for favour of consideration & taking appropriate decision as deems fit.
Additional Commissioner-I, Municipal Corporation, Chandigarh.
AGENDA ITEM NO. 237. 9
Subject: - To consider the request dated 21.04.2014 of Shri Harbans Singh, License,
PPA of Piccadilly Multiplex(I),Sector 34-A, Chandigarh for allowing him to run
the PPA for the remaining period of 1st year’s license i.e. from 23.05.2014 to
21.11.2014 by allowing him to withdraw his notice dated 20.02.2014 of three
months for premature termination of license w.e.f. 23.02.2014 .
In this connection, it is intimated that vide request dated 21.04.2014, (copy
annexed as Annexure ‘A’), Shri Harbans Singh, Licensee, Paid Parking Area of Piccadilly
Multiplex (I), Sector 34-A, Chandigarh, has submitted that he is ready to run the above said PPA
at the same rate of license fee i.e. Rs.10.85 Lac per annum for the remaining period of 1st year
i.e. from 23.05.2014 to 21.11.2014 as per terms and conditions of contract. He has requested to
allow him to run the above said Paid Parking Area for the remaining period of 1st year by treating
the premature notice as withdrawn.
In this connection, it is submitted that the paid parking area of Piccadilly
Multiplex(I), Sector 34-A, Chandigarh stands allotted to Shri Harbans Singh S/o Raghbir Singh,
House No. 248, Phase 3B-I, Mohali (Punjab) as Licensee @ Rs.10.85 Lac per annum. The above
said Licensee of PPA of Piccadilly Multiplex (I),Sector 34-A, Chandigarh had earlier given three
months’ notice to the Corporation for premature termination of license on 20.02.2014 w.e.f.
23.02.2014 & with the approval of Commissioner, Municipal Corporation, Chandigarh, the above
said Licensee stands intimated that his notice for three months for premature termination of
license of PPA Piccadilly Multiplex (I), Sector 34-A, Chandigarh has been accepted by the
Corporation subject to the condition that all the dues of license fee, interest, penalties and Service
tax etc. must be cleared/settled by him with the Corporation well in time. It may also be ensured
by him that due TCS must be deposited with the Income Tax Department according to the due
dates of instalments of license fee. He also stands requested to handover the vacant possession
of the above said PPA completes in all respects to the Area Junior In-charge either on
22.05.2014 at 12.00 P.M. (midnight) or 23.05.2014 at 8.00 A.M., accordingly, the period of notice
for three months for premature termination of license is going to expire on 22.05.2014.
There is no expressed provision dealing with withdrawal of notice of premature
termination of license in the terms and conditions of paid parking areas. Normally it is not open for
CMC to review his own orders, provided there is material change in the circumstances, which
should be just and reasonable and in the interest of public as well as the Corporation has already
passed for accepting the notice of the Licensee of the above said PPA for premature termination
of license.
In view of the position explained above, the matter is placed before the Finance &
Contract Committee to consider the request dated 21.04.2014 (Annexure ‘A’) of Shri Harbans
Singh, Licensee, Paid Parking Area of Piccadilly Multiplex (I), Sector 34-A, Chandigarh, for
allowing him to run above said PPA for the remaining period of license for 1st year i.e. from
23.05.2014 to 21.11.2014 at the same rate of Rs.10.85 Lac per annum as per terms and
conditions of original contact by allowing him to withdraw his notice dated 20.02.2014 of three
months for premature termination of license and take the appropriate decision as deems fit.
Additional Commissioner-I Municipal Corporation, Chandigarh.
AGENDA ITEM NO. 237.10
Subject: Revised Estimate for purchase of 01No Gypsy Hard Top Euro 4 Model for inspection vehicle in lieu
of condemned vehicle Gypsy No. CH01G1-0146 under the charge E.E.MCPH Division No.3,
Chandigarh.
The M.C. P.H. Division No.3 is looking after the mtc. of water supply of whole of the Chandigarh
alongwith villages, Reh. Colony & slums colony etc. water supply . The inspection vehicle Maruti Gypsy is very old
(Model 1999). The estimate of purchase of 1 no. Maruti Gypsy against the condemned vehicle CH01G10146 was
approved by the F&CC of M.C. Chandigarh in its 203th meeting held on 24-12-2010. The Administrative approval
was issued by the C.M.C. vide his endst no. 681-87 dated 28-01-2011 amounting to Rs.5.23 lacs. The vehicle could
not be purchased as the rate contract has since been expired on 31-10-2010.
Now, the revised estimate for the purchase of 01No. Gypsy Hard Top Euro 4 Model inspection
vehicle in lieu of condemned vehicle CH01G1 0146 has been prepared amounting to Rs. 6,31,300/- on basis of
new rate contract of Maruti Suzuki India Limited.
As such, an estimate amounting to Rs.6,31,300/- duly allowed by the competent authority is
placed before the Finance & Contracts Committee for its consideration and approval. The expenditure shall be
chargeable to the Head:- “4215-(P) Aug. of water supply in Chandigarh.”
Budget details:-
Major Head/Head of Account 4215-(P) Aug. of water supply in
Chandigarh
Total amount of estimates approved during 01-4-2014
to till date under this Head of Account.
33.35Lacs
Balance
S.E. M.C.P.H. E.E.M.C.P.H.-3
The Municipal Corporation, Chandigarh is responsible to make Chandigarh city free
from menace of stray Cattles. The stray cattles are impounded in the Cattle Pounds, situated at
Ind. Area, Ph-1, Chandigarh. The impounded Cattles are served by dry/green fodder.
The office invited bids through E-Tender for the procurement of Dry fodder for Cattle
Pounds, Ind. Area Ph-I. Out of five firms M/s Sarwan kumar has not submitted the hard copy of
E.M.D., hence not considered, others four firms submitted copy of E.M.D. copy of pan card &
affidavit which were found in order.
The financial bid of four eligible firms were opened & downloaded, the rates offered
by firms are as under:-
Dry fodder (Rate per Qtl.)
Sr. No.
M/s Upender Biswas (Rs.)
M/s Balpreet Singh (Rs.)
678.00 675.00 539.00 684.00
736.00 710.00 589.00 694.00
As per B.O.Q comparative Chart the rate quoted by M/s U.K. Biswas is L-1 for the
supply of Dry fodder i.e. Rs. 539/- per Qtl i.e. for the period of March to August & Rs. 589/- per
Qtl. For September to February (including tariff loading and unloading charges). The total
expenditure involve for the procurement of 4000 Qtl. of Dry Fodder for Cattle Pound Indl. Area,
Ph-1, Chandigarh comes to Rs. 22,56,000/-. The rates valid will be for one year i.e. the date of
acceptance. It is pertinent to mention here that previous tender already expired on 31.03.2014.
Due to the implementation of model code of conduct, the Worthy CMC has accorded approval to
procure Dry fodder form previous contractor on already approved rates w.e.f. 01.04.2014 to
31.05.2014, for which ex-post facto sanction is required.
The proposal is placed before F&CC for its consideration and approval, to procure
4000 Qtl. Dry fodder from M/s U.K. Biswas being L-1 for which total expenditure involve comes
to Rs. 22,56,000/- for one year i.e. the date of acceptance and ex-post facto sanction for Dry
fodder procured for the period 01.04.2014 to 31.05.2014, M/s Balpreet Singh.
M.O.H.
The Municipal Corporation, Chandigarh is responsible to make Chandigarh city free
from menace of stray Cattles. The stray cattles are impounded in the Cattle Pounds, situated at
Ind. Area, Ph-1, Chandigarh. The impounded Cattles are served by dry/green fodder.
The office invited bids through E-Tender for the procurement of Green fodder for
Cattle Pounds, Ind. Area Ph-I. Out of five firms M/s Sarwan kumar has not submitted the hard
copy of E.M.D., hence not considered, others four firms submitted copy of E.M.D. copy of pan
card & affidavit which were found in order.
The financial bid of four eligible firms were opened & downloaded, the rates offered
by firms are as under:-
Green fodder (Rate per Qtl.)
Sr.
No.
386.00 475.00 329.00 463.00
As per B.O.Q comparative Chart the rate quoted by M/s U.K. Biswas is L-1 for the
supply of Green fodder i.e. Rs. 336/- per Qtl i.e. for the period of March to August & Rs. 329/-
per Qtl. For September to February (including tariff loading and unloading charges). The total
expenditure involve for the procurement of 6000 Qtl. of Dry Fodder for Cattle Pound Indl. Area,
Ph-1, Chandigarh comes to Rs. 19,95,000/-. The rates valid will be for one year i.e. the date of
acceptance. It is pertinent to mention here that previous tender already expired on 31.03.2014.
Due to the implementation of model code of conduct, the Worthy CMC has accorded approval to
procure Dry fodder form previous contractor on already approved rates w.e.f. 01.04.2014 to
31.05.2014, for which ex-post facto sanction is required.
The proposal is placed before F&CC for its consideration and approval, to procure
6000 Qtl. Green fodder from M/s U.K. Biswas being L-1 for which total expenditure involve
comes to Rs. 19,95,000/- for one year i.e. the date of acceptance and ex-post facto sanction for
Green fodder procured for the period 01.04.2014 to 31.05.2014, M/s Ruby Jain.
M.O.H
AGENDA ITEM NO. 237. 13
Subject: Engagement of Data Entry Operators on contract basis in the Municipal
Corporation, Chandigarh.
The various branches of the Municipal Corporation, Chandigarh are facing acute
shortage of staff. The office has already relieved the Clerks engaged through NIELIT.
The office requested to the SPIC (Society for Promotion of Information Technology,
Chandigarh) to verify the availability of the Data Entry Operator and to intimate the amount/salary
to be paid including the other charges. In reply to our request to the SPIC (Society for Promotion of
Information Technology, Chandigarh), the authority has sent the following terms & conditions for
the deployment of manpower services on contract.
1. The manpower services are provided purely on contract initially for minimum period of one year
through SPIC.
2. The monthly consolidated contractual amount for the post of Data Entry Operator for the non
sanction post will be Rs. 13,500/- p.m. and for the sanctioned post will be Rs. 16,300/-
p.m. as per Deptt. of Personnel notification No. 28/54-IH(7)-2012/17126 dated 7.9.2012.
3. Society for Promotion of Information Technology, Chandigarh (SPIC) admn. charges @ 10% and
service charges thereon as per rules would also be charged over and above the monthly consolidated
contractual fixed amount.
4. The advertisement cost will also be borne by your deptt.
5. Any Govt. levies and Statutory obligations (PF/ESI etc.) if applicable will also be borne by your
deptt.
6. The monthly contractual amount will be released only upon receipt of same alongwith other charges
as notified at point-3 & 5 from your deptt. for which performa invoice will be issued every month
well in advance
7. The contract will be further extendable keeping in view the requirement of the services to be
forwarded by deptt before the expiry of contract period. No official correspondence in this regard
will be sent from SPIC prior to expiry of the contract period.
8. ___________
9. The contract shall be terminated as and when manpower services are not required by the dept
without any prior notice.
10. The services rendered on contract basis shall not count towards the benefit of pension or gratuity
etc.
11. The offer of appointment will not count as service and will not bestow upon resource any claim for
regular appointment against any post in SPIC and/or Department.
12. The attendance of the concerned may be considered upto 25 th
of every month to enable SPIC to
forward the invoice well in advance so that salary may be released timely only upon receipt of same
from your department.
13. The office timings will be as per the directions of the Deptt. from time to time.
14. No official accommodation shall be provided.
15. No leave of any kind shall be admissible except the holidays observed by the department.
However, one may avail one day casual leave per month with prior approval of Deptt.
16. In case resource will be required to take any journey in connection with official work, TA/DA shall
be paid as admissible in department.
17. The resource will give a one month notice in case does not wish to continue working with the
Department.
The SPIC (Society for Promotion of Information Technology, Chandigarh) has clarified that
manpower services will be provided for minimum period of one year.
As per provisions of section 71A (4) of the Punjab Municipal Corporation Act, 1976 as
extended to the Union Territory, Chandigarh, the CMC may create any post of Group B, C & D for the
period of 06 months.
At present, the Municipal Corporation, Chandigarh has no vacant post of Data Entry
Operator but 13 posts of Clerks are lying vacant. Most of the branches have requested to provide Data
Entry Operators. The SPIC (Society for Promotion of Information Technology, Chandigarh) authorities
have also intimated that an amount of Rs. 13,500/- required to be paid. In addition to above10%
Administrative Charges & service charges is to be paid as per rules. The Municipal Corporation has
recently introduced the Tax on the residential building of the Chandigarh. Many important projects like IT
Governance are being introduced and staff is not available for such projects.
Keeping in view of the situation explained regarding the shortage of staff of various
branches, the W/CMC may be authorized to create 22 posts of Data Entry Operator of various branches
through the SPIC (Society for Promotion of Information Technology, Chandigarh) who will be paid salary
of Rs. 13, 500/-. The SPIC (Society for Promotion of Information Technology, Chandigarh) shall charge
10% Administrative charges and service charges/other taxes as per rules for the period of one year. The
expenditure for the engagement of above said staff will be met out from the contingency head of CMC
office from the current budget provisions.
The matter may be placed before the F & CC Committee for consideration please.
Additional Commissioner,
Municipal Corporation,
Car:
Scooter:
Car_2:
Scooter_2:
Monthly:
Rs150:
Monthly_2:
Budget Demanded Allocation:
1200 Lacs:
Total amount of estimates approved during 0142014 to till date under this Head of Account:
3335Lacs:
727000Balance:
Ms Upender Biswas Rs:
Ms Balpreet Singh Rs:
67800:
67500:
53900:
68400:
2:
73600:
71000:
58900:
69400:
Ms Balpreet Singh Rs_2:
1_2:
39500:
50000:
33600:
47300:
2_2:
38600:
47500:
32900:
46300:
Subject: Confirmation of the minutes of 236th meeting of the Finance and Contract
Committee held on 26.02.2014 at 3.00 p.m. in the Committee Room of the MC,
Chandigarh.
AGENDA ITEM NO. 237.2
Subject: Action Taken Report on the resolution passed by the Finance & Contract Committee w.e.f. January, 2012 to December, 2013.
The action taken reports on the resolutions passed by the Finance & Contract
Committee have been received from the different wings of the Corporation for inclusion in the list
of business to be transacted in the 237th meeting of the F&CC which have been compiled and
placed below for information of the Finance & Contract Committee.
Note:-Action Taken Report is being sent separately.
AGENDA ITEM NO. 237.3
Subject: Hiring of chain dozer for maintenance and upkeep of dumping ground.
It is submitted that an agenda was placed before F&CC in its 234th meeting held on
17.12.2013 for the approval to extend present contract for hiring of chain dozer upto 31.03.2014
on the previous terms and conditions from the existing contractor and in the meantime tender will
be floated through e-tendering for hiring of chain dozer. The committee resolved as under:-
“The committee resolved to extend the present contract upto 31.03.2014 and in the meanwhile tender would be floated through e-tendering for hiring of chain dozer.”
As approved above, this office floated e-tender on 21.1.2014 for hiring of chain
dozer for maintenance and upkeep of dumping ground. Only two bids have been received. In
which, one firm was not found technically eligible for the said tender as examined by official
committee.
As such, only one bidder was found technically qualified since the instant tender
has been floated for the first time and only one bidder was technically eligible. Therefore, for
healthy competition, office is of the view that fresh tender be called on the same terms &
conditions. Due to the model code of conduct till 16th May, 2014 this office asked Sh. Krishan
Singh (existing contractor) to continue the services of chain dozer at Dumping Ground in public
interest upto 31.7.2014 with the prior approval of CMC subject to the ex-post facto approval of F
& CC.
In view of the above, Agenda is placed before the F &CC meeting for ex-post facto
approval of the existing contract for hiring of one chain dozer for the period from 01.04.2014 to
31.07.2014 on previous terms & conditions or till the finalization of fresh tender whichever is
earlier. The total financial involvement for 04 months i.e. upto 31.07.2014 will be Rs. 10,73,600/-.
M.O.H.
AGENDA ITEM NO. 237.4
Subject : Purchase of 02 No. of Dog Van (Mahindra Bolero Campher 2WD BS3) on DGS
& D rates.
It is submitted that as per the direction of Hon’ble Punjab & Haryana High Court in
Civil Writ Petition N o. 9902 of 2012 a Comprehensive Scheme for management of stray dogs in
the year 2012 was formulated.
Now, in Civil Writ Petition No. 7849 of 2014 in case of Gurmukh Singh Vs. U.T.
Chandigarh, Hon’ble Punjab & Haryana High Court has given directions to implement the Point
No. VI and IX of the Scheme.
It is pertinent to mention here that the point no. VI and IX of the Scheme is already is
being implemented except Sr. No.3 of Point no. VI which is as under :-
3) Three Dog Vans with announcement system for capturing, transportation
and release after operation from various zones.
At present only 1 dog van is available whereas 02 more dog vans are required
to implement the above Sr. No.3 of the point VI of said scheme.
In this context, it is submitted that Mahindra Bolero Campher 2WD BS3 is available
on DGS & D rates at the rate of Rs. 499036.36 each subject to 100% advance payment, a copy
of DGS & D rates may kindly be seen at Flag ‘A’.
It is further submitted that the said vehicle are to be fabricated in such a way to
transport the stray dogs in a safe manner. The tentative cost for the fabrication of Mahindra
Bolero Campher 2WD BS3 is Rs. 3.00 lac each.
As such, total expenditure for purchase of 02 No. of Dog Van (Mahindra Bolero
Campher 2WD BS3) on DGS & D rates comes to Rs. 16.00 lacs approx with fabircation for which
the agenda is placed before the meeting of F &CC for consideration and approval.
AGENDA ITEM NO. 237. 5
Subject: - Special Repair of Street Light on V-4 Road, Sector 30, Chandigarh.
(Amount Rs. 18.48 Lac.)
The agenda has been framed for Special Repair of Street Light on V-4 Road,
Sector 30, Chandigarh. The Street Light on V-4 Road was provided way back more than fifteen
years ago. The Street Light Fittings has outlived their useful life with the passage of time. There
is insufficient illumination on the road at present. The existing cables feeding to the Street
Lights have been damaged during the excavation along the road during fixing of Tiles/Paver
Blocks.
Therefore this estimate amounting to Rs.18.48 Lacs for augmentation of Street
Light has been framed for seeking administrative approval under head 4217 (Plan)
Electrification.
The Scope of work including provision of Supply and Erection of 150 Watt Street
Light Luminary including Lamps (IP-66), Supply & Laying of underground cable in DWC Pipe
and allied accessories.
Agenda is placed before the Finance & Contract Committee for its consideration
and decision please.
Subject: - Renewal of License (Agreement) of Chandigarh Washerman Workshop
Cooperative (Regd.) Industrial Society Ltd., Sector 15-D, Chandigarh.
The Modern Laundry Mart alongwith Coin Operated Washing Machines in
Sector 15, Chandigarh was handed over to Chandigarh Washerman Workshop Cooperative
(Regd.) Industrial Society Ltd., Sector 15-D, Chandigarh at a monthly rental charges of Rs.
8,000/- per month in compliance to the decision of F&CC meeting held on 03.05.2009 and
CMC office order No. 65 dated 08.06.2012 for the period 01.04.2012 to 31.03.2014. The
meeting of F&CC could not held due to enforcement of model code of conduct. Therefore, this
office have requested for extension in time limit till the completion of Election process. The
extension in time limit has been granted by the Worthy Commissioner, M.C. Chandigarh as
issued by the Superintending Engineer (B&R) vide RD No. 2503 dated 15.05.2014 for two
months i.e. upto 31st May, 2014 (copy enclosed). The existing agreement period is going to
expire on 31.05.2014. It is brought out that the Society is paying monthly rent on time and no
payment is pending against the Society.
The Chandigarh Washerman Workshop Cooperative (Regd.) Industrial Society
Ltd., Sector 15-D, Chandigarh vide their letter dated 23.12.2013 have requested to extend the
period further for three years.
It is therefore, requested that the contract period may be renewed for next three
years on the existing terms and conditions from 31.05.2014 to 30.05.2017 and ratification of
the extension as granted by the Worthy Commissioner, Municipal Corporation, Chandigarh of
existing Agreement upto 31.05.2014.
In view of above the matter is placed before the F&CC for consideration and
decision regarding renewal of contract period for next three years on the existing terms and
conditions.
AGENDA ITEM NO. 237. 7
Subject: Engagement of 04 Nos. of Pharmacists and 02 No. of ward servants in the Civil Dispensaries under Municipal Corporation, Chandigarh.
It is submitted that 20 dispensaries were transferred to the Municipal Corporation,
Chandigarh along with 24 pharmacists and 24 ward servants and other staff.
Out of 24 pharmacists, 03 pharmacists were called back by the Director Health Services
and one pharmacist retired. Whereas out of 24 ward servants, one ward servant was called back and one
ward servant expired whereas no replacement was provided for 04 Pharmacists and 02 Ward Servants by
the Director Health & Family Welfare, Chandigarh Administration.
An agenda was placed before the F&CC in its 227th meeting held on 11.02.2013 to engage
04 Nos. of pharmacists from M/s Keshav Security Services Pvt. Ltd and 02 Nos. of ward servants from M/s
Punj Security & Housekeeping Services Pvt. Ltd. who were supplying Pharmacists and Ward Servants to
the Director Health & Family Welfare, Chandigarh Administration on the same terms and conditions i.e. in
case of Pharmacists, minimum wages + 4.50% administrative charges, total Rs. 10,109/- per month & in
case of Ward Servant, Minimum wages + 4.99% administrative charges total Rs. 9318/- per month
respectively for the period of one year or till the regular appointment whichever is earlier.
F&CC has considered and allowed to engage 04 Nos. of Pharmacists and 02 nos. of ward
servants as proposed in the agenda.
As per the decision of F&CC meeting, 04 No. of Pharmacists were engaged through M/s
Keshav Security Services and 02 No. of Ward Servants were engaged through M/s Punj Security and
House Keeping Services for a period of one year.
The contract of one year was going to expire on 19.02.2014, therefore, Director Health
Services was requested vide this office Memo. No. 1061 dated 23.1.2014 to provide 04 No. of
Pharmacists and 02 No. of Ward Servants for the Civil Dispensaries so that work of Civil Dispensaries may
not suffer.
Director Health Services intimated vide their Memo. No. 3429 dated 12.2.2014 that Health
Department, U.T. is already facing shortage of manpower, therefore, no person on outsourced basis can
be spared for Civil Dispensaries under Municipal Corporation, Chandigarh.
It is pertinent to mention here that this office is not able to fill up the 04 vacant posts of
pharmacists and 02 vacant posts of ward servants on regular basis as the salary of the staff of civil
dispensaries is being paid by the Director Health & Family Welfare, Chandigarh Administration and as no
salary head is maintained by this office.
In view of the position explained above, the contract period for supplying of 04 Pharmacists
from M/s Keshav Security Services Pvt. Ltd and 02 Nos. of ward servants from M/s Punj Security &
Housekeeping Services Pvt. Ltd. for Civil Dispensaries was extended upto 30.6.2014 on the previous terms
& conditions, subject to the approval of the Committee as approved by the Mayor, Municipal Corporation,
Chandigarh. The approx. expenditure for the period 20.2.2014 to 30.6.2014 will be Rs. 2.50 lacs.
Agenda is placed before the F &CC for granting ex-post facto approval for engaging 04
Pharmacists and 02 Ward Servants for the period 20.2.2014 to 30.6.2014 which involve approx.
expenditure of Rs. 2.50 lacs.
M.O.H.
Subject:- Amendments/Elaborations in the existing terms and conditions of Paid Parking
Areas.
In this connection, it is submitted that vide office orders issued under Endst. No. MCC/SDE
(HQ)/JA/2014/391-394 dated 21.03.2014 (copy annexed as Annexure ‘A’) the committee consisting of
the following officers was constituted to re-consider all the terms and conditions of Fully Automatic/Semi
Automatic/Without Automatic Paid Parking Areas as well as General Instructions to Applicants keeping in
view all the aspects & submit its report for the amendments of the conditions, within a period of 15 days to
enable the Parking Branch to place the same before the Finance & Contract Committee for its
consideration:-
4. SDE (HQ)/Consultant Member Parking Branch
The above said Committee has recommended the following clauses of terms and
conditions of paid parking areas:-
Existing clauses Recommended amendments
2. Earnest Money deposit:- Each participant of auction shall deposit earnest money equivalent to 10% of the reserve price before the commencement of the auction.
The successful bidder shall have to deposit an additional amount equivalent to 15% of bid amount offered by him at the drop of hammer.
The earnest money and the additional deposit of 15% bid money shall be refunded to concerned bidder after deposit of security deposit (bank guarantee + 2 months’ license fee) and completion of other formalities.
2. Earnest Money deposit:- Each participant of auction shall deposit earnest money equivalent to 10% of the reserve price before the commencement of the auction.
The successful bidder shall have to deposit an additional amount equivalent to 15% of bid amount offered by him at the drop of hammer.
The earnest money and the additional deposit of 15% bid money shall be refunded to concerned bidder after deposit of security deposit (bank guarantee + 2 months’ license fee) and completion of other formalities.
In case successful bidder fails to deposit an additional amount equivalent to 15% of bid money offered by him at the drop of hammer, the earnest money of the successful
2ndbidder shall be forfeited and highest bidder shall be considered for declaring as successful bidder. In case he/she is interested otherwise
3rdthe bidder will be considered accordingly.
In case successful bidder fails to
complete the requisite formalities within
the stipulated period as per letter of
intent, the licensor shall be at liberty to
forfeit 25% amount of deposit besides
withdrawing the Letter of Intent.
3. Security Deposit:- The licencee 3. Security Deposit:- The licencee shall deposit security of following shall deposit security of following amounts and in following manners:- amounts and in following manners:- (a) Bank Guarantee (BG) of amount (a) Bank Guarantee (BG) of amount equivalent to 4 months’ licence fee in equivalent to 4 months’ licence fee in favour of Commissioner, Municipal favour of Commissioner, Municipal Corporation, Chandigarh (MCC) within Corporation, Chandigarh (MCC) within 10 days of issue of letter of intent. The 10 days of issue of letter of intent. The bank guarantee should be valid for a bank guarantee should be valid for a period of 18 months to cover the period period of 18 months to cover the period of 1 year of licence and another 6 of 1 year of licence and another 6 months for finalization/closing of months for finalization/closing of accounts. The performa for BG shall be accounts. The performa for BG shall be provided by the Superintendent provided by the authorized officer/ (Parking). official of the Municipal Corporation,
Chandigarh.
(b) In addition to the BG the licencee (b) In addition to the BG the licencee shall deposit an amount equivalent to shall deposit an amount equivalent to two months’ licence fee in advance, two months’ licence fee in advance, before commencement of the licence in before commencement of the licence in shape of demand draft drawn in favour shape of demand draft drawn in favour of Commissioner or in cash within 10 of Commissioner or in cash within 10 days of issue of letter of allotment. days of issue of letter of intent.
15. City Parking Passes: - The city parking passes shall be issued by the Licensor on payment basis at rates as mentioned below or at the rates as fixed from time to time. The licensor will
15. City Parking Passes: - The city parking passes shall be issued by the Licensor on payment basis at rates as mentioned below or at the rates as fixed from time to time. The licensor will
charge Rs. 10/- per pass as printing charges.
charge Rs. 10/- per pass as printing charges & Rs.2/- as cost of each form.
Car Scooter Car Scooter
Quarterly Rs.800/- Rs.400/- Quarterly Rs.800/- Rs.400/-
Half yearly Rs.1500/- Rs.700/-
Yearly Rs.2800/- Rs.1200/-
It shall be valid at all the paid parking areas under the jurisdiction of MCC, expect those at Cinema Halls and Multiplexes.
It shall be valid at all the paid parking areas under the jurisdiction of MCC, expect those at Cinema Halls and Multiplexes.
38. Termination of license: -The license shall stand terminated automatically on completion of license period.
The licensee can request, after running the Paid Parking Area at least a minimum period of three months from the date of taking over possession, for premature termination of license by giving 3 months notice or by depositing money equivalent to 3 months licensee fee.
In case of default, the licence fee of three months shall be forfeited.
If the licensor wants to terminate the licence deed before the expiry date then the licensor will give at least one month notice or pay money equal to one month licence fee.
The licensee who surrenders the PPA shall not be permitted for bidding in the re-auction of the same PPA immediately after the surrender.
38.Termination of license: -The license shall stand terminated automatically on completion of license period.
The licensee can request for premature termination of license by giving 3 months notice or by depositing money equivalent to 3 months licensee fee. However, it is made clear that no such request should be entertained before an expiry of 3 months period from the date of taking over the possession.
In case of default, the licensee shall be liable to deposit an amount equivalent to 3 months license fee within 3 days of demand raised by the Licensor, failing which, the Licensor shall be at liberty to recover the same from the Bank Guarantee of the Licensee, lying with the Licensor.
In addition to above, it is also made clear that such a licensee who surrenders the PPA prematurely i.e. before completion of license period as per initial allotment or subsequent extension, he/she shall not be permitted to participate in any subsequent auction of any paid parking area for a period of one year from the date of handing over the possession back to the Licensor in respect of surrendered PPA.
If the licensor wants to terminate the licence deed before the
expiry date then the licensor will give at least one month notice or pay money equal to one month licence fee. In an event of making payment as above, the Licensor will be entitled to take over possession within 24 hours thereafter.
A copy of minutes of the Committee, constituted to reconsider all the terms and conditions
of paid parking areas as well as General instructions to Applicants, held on 27.03.2014 is also annexed as
Annexure ‘B’.
In view of the position explained above, the matter is placed before the Finance &
Contract Committee for favour of consideration & taking appropriate decision as deems fit.
Additional Commissioner-I, Municipal Corporation, Chandigarh.
AGENDA ITEM NO. 237. 9
Subject: - To consider the request dated 21.04.2014 of Shri Harbans Singh, License,
PPA of Piccadilly Multiplex(I),Sector 34-A, Chandigarh for allowing him to run
the PPA for the remaining period of 1st year’s license i.e. from 23.05.2014 to
21.11.2014 by allowing him to withdraw his notice dated 20.02.2014 of three
months for premature termination of license w.e.f. 23.02.2014 .
In this connection, it is intimated that vide request dated 21.04.2014, (copy
annexed as Annexure ‘A’), Shri Harbans Singh, Licensee, Paid Parking Area of Piccadilly
Multiplex (I), Sector 34-A, Chandigarh, has submitted that he is ready to run the above said PPA
at the same rate of license fee i.e. Rs.10.85 Lac per annum for the remaining period of 1st year
i.e. from 23.05.2014 to 21.11.2014 as per terms and conditions of contract. He has requested to
allow him to run the above said Paid Parking Area for the remaining period of 1st year by treating
the premature notice as withdrawn.
In this connection, it is submitted that the paid parking area of Piccadilly
Multiplex(I), Sector 34-A, Chandigarh stands allotted to Shri Harbans Singh S/o Raghbir Singh,
House No. 248, Phase 3B-I, Mohali (Punjab) as Licensee @ Rs.10.85 Lac per annum. The above
said Licensee of PPA of Piccadilly Multiplex (I),Sector 34-A, Chandigarh had earlier given three
months’ notice to the Corporation for premature termination of license on 20.02.2014 w.e.f.
23.02.2014 & with the approval of Commissioner, Municipal Corporation, Chandigarh, the above
said Licensee stands intimated that his notice for three months for premature termination of
license of PPA Piccadilly Multiplex (I), Sector 34-A, Chandigarh has been accepted by the
Corporation subject to the condition that all the dues of license fee, interest, penalties and Service
tax etc. must be cleared/settled by him with the Corporation well in time. It may also be ensured
by him that due TCS must be deposited with the Income Tax Department according to the due
dates of instalments of license fee. He also stands requested to handover the vacant possession
of the above said PPA completes in all respects to the Area Junior In-charge either on
22.05.2014 at 12.00 P.M. (midnight) or 23.05.2014 at 8.00 A.M., accordingly, the period of notice
for three months for premature termination of license is going to expire on 22.05.2014.
There is no expressed provision dealing with withdrawal of notice of premature
termination of license in the terms and conditions of paid parking areas. Normally it is not open for
CMC to review his own orders, provided there is material change in the circumstances, which
should be just and reasonable and in the interest of public as well as the Corporation has already
passed for accepting the notice of the Licensee of the above said PPA for premature termination
of license.
In view of the position explained above, the matter is placed before the Finance &
Contract Committee to consider the request dated 21.04.2014 (Annexure ‘A’) of Shri Harbans
Singh, Licensee, Paid Parking Area of Piccadilly Multiplex (I), Sector 34-A, Chandigarh, for
allowing him to run above said PPA for the remaining period of license for 1st year i.e. from
23.05.2014 to 21.11.2014 at the same rate of Rs.10.85 Lac per annum as per terms and
conditions of original contact by allowing him to withdraw his notice dated 20.02.2014 of three
months for premature termination of license and take the appropriate decision as deems fit.
Additional Commissioner-I Municipal Corporation, Chandigarh.
AGENDA ITEM NO. 237.10
Subject: Revised Estimate for purchase of 01No Gypsy Hard Top Euro 4 Model for inspection vehicle in lieu
of condemned vehicle Gypsy No. CH01G1-0146 under the charge E.E.MCPH Division No.3,
Chandigarh.
The M.C. P.H. Division No.3 is looking after the mtc. of water supply of whole of the Chandigarh
alongwith villages, Reh. Colony & slums colony etc. water supply . The inspection vehicle Maruti Gypsy is very old
(Model 1999). The estimate of purchase of 1 no. Maruti Gypsy against the condemned vehicle CH01G10146 was
approved by the F&CC of M.C. Chandigarh in its 203th meeting held on 24-12-2010. The Administrative approval
was issued by the C.M.C. vide his endst no. 681-87 dated 28-01-2011 amounting to Rs.5.23 lacs. The vehicle could
not be purchased as the rate contract has since been expired on 31-10-2010.
Now, the revised estimate for the purchase of 01No. Gypsy Hard Top Euro 4 Model inspection
vehicle in lieu of condemned vehicle CH01G1 0146 has been prepared amounting to Rs. 6,31,300/- on basis of
new rate contract of Maruti Suzuki India Limited.
As such, an estimate amounting to Rs.6,31,300/- duly allowed by the competent authority is
placed before the Finance & Contracts Committee for its consideration and approval. The expenditure shall be
chargeable to the Head:- “4215-(P) Aug. of water supply in Chandigarh.”
Budget details:-
Major Head/Head of Account 4215-(P) Aug. of water supply in
Chandigarh
Total amount of estimates approved during 01-4-2014
to till date under this Head of Account.
33.35Lacs
Balance
S.E. M.C.P.H. E.E.M.C.P.H.-3
The Municipal Corporation, Chandigarh is responsible to make Chandigarh city free
from menace of stray Cattles. The stray cattles are impounded in the Cattle Pounds, situated at
Ind. Area, Ph-1, Chandigarh. The impounded Cattles are served by dry/green fodder.
The office invited bids through E-Tender for the procurement of Dry fodder for Cattle
Pounds, Ind. Area Ph-I. Out of five firms M/s Sarwan kumar has not submitted the hard copy of
E.M.D., hence not considered, others four firms submitted copy of E.M.D. copy of pan card &
affidavit which were found in order.
The financial bid of four eligible firms were opened & downloaded, the rates offered
by firms are as under:-
Dry fodder (Rate per Qtl.)
Sr. No.
M/s Upender Biswas (Rs.)
M/s Balpreet Singh (Rs.)
678.00 675.00 539.00 684.00
736.00 710.00 589.00 694.00
As per B.O.Q comparative Chart the rate quoted by M/s U.K. Biswas is L-1 for the
supply of Dry fodder i.e. Rs. 539/- per Qtl i.e. for the period of March to August & Rs. 589/- per
Qtl. For September to February (including tariff loading and unloading charges). The total
expenditure involve for the procurement of 4000 Qtl. of Dry Fodder for Cattle Pound Indl. Area,
Ph-1, Chandigarh comes to Rs. 22,56,000/-. The rates valid will be for one year i.e. the date of
acceptance. It is pertinent to mention here that previous tender already expired on 31.03.2014.
Due to the implementation of model code of conduct, the Worthy CMC has accorded approval to
procure Dry fodder form previous contractor on already approved rates w.e.f. 01.04.2014 to
31.05.2014, for which ex-post facto sanction is required.
The proposal is placed before F&CC for its consideration and approval, to procure
4000 Qtl. Dry fodder from M/s U.K. Biswas being L-1 for which total expenditure involve comes
to Rs. 22,56,000/- for one year i.e. the date of acceptance and ex-post facto sanction for Dry
fodder procured for the period 01.04.2014 to 31.05.2014, M/s Balpreet Singh.
M.O.H.
The Municipal Corporation, Chandigarh is responsible to make Chandigarh city free
from menace of stray Cattles. The stray cattles are impounded in the Cattle Pounds, situated at
Ind. Area, Ph-1, Chandigarh. The impounded Cattles are served by dry/green fodder.
The office invited bids through E-Tender for the procurement of Green fodder for
Cattle Pounds, Ind. Area Ph-I. Out of five firms M/s Sarwan kumar has not submitted the hard
copy of E.M.D., hence not considered, others four firms submitted copy of E.M.D. copy of pan
card & affidavit which were found in order.
The financial bid of four eligible firms were opened & downloaded, the rates offered
by firms are as under:-
Green fodder (Rate per Qtl.)
Sr.
No.
386.00 475.00 329.00 463.00
As per B.O.Q comparative Chart the rate quoted by M/s U.K. Biswas is L-1 for the
supply of Green fodder i.e. Rs. 336/- per Qtl i.e. for the period of March to August & Rs. 329/-
per Qtl. For September to February (including tariff loading and unloading charges). The total
expenditure involve for the procurement of 6000 Qtl. of Dry Fodder for Cattle Pound Indl. Area,
Ph-1, Chandigarh comes to Rs. 19,95,000/-. The rates valid will be for one year i.e. the date of
acceptance. It is pertinent to mention here that previous tender already expired on 31.03.2014.
Due to the implementation of model code of conduct, the Worthy CMC has accorded approval to
procure Dry fodder form previous contractor on already approved rates w.e.f. 01.04.2014 to
31.05.2014, for which ex-post facto sanction is required.
The proposal is placed before F&CC for its consideration and approval, to procure
6000 Qtl. Green fodder from M/s U.K. Biswas being L-1 for which total expenditure involve
comes to Rs. 19,95,000/- for one year i.e. the date of acceptance and ex-post facto sanction for
Green fodder procured for the period 01.04.2014 to 31.05.2014, M/s Ruby Jain.
M.O.H
AGENDA ITEM NO. 237. 13
Subject: Engagement of Data Entry Operators on contract basis in the Municipal
Corporation, Chandigarh.
The various branches of the Municipal Corporation, Chandigarh are facing acute
shortage of staff. The office has already relieved the Clerks engaged through NIELIT.
The office requested to the SPIC (Society for Promotion of Information Technology,
Chandigarh) to verify the availability of the Data Entry Operator and to intimate the amount/salary
to be paid including the other charges. In reply to our request to the SPIC (Society for Promotion of
Information Technology, Chandigarh), the authority has sent the following terms & conditions for
the deployment of manpower services on contract.
1. The manpower services are provided purely on contract initially for minimum period of one year
through SPIC.
2. The monthly consolidated contractual amount for the post of Data Entry Operator for the non
sanction post will be Rs. 13,500/- p.m. and for the sanctioned post will be Rs. 16,300/-
p.m. as per Deptt. of Personnel notification No. 28/54-IH(7)-2012/17126 dated 7.9.2012.
3. Society for Promotion of Information Technology, Chandigarh (SPIC) admn. charges @ 10% and
service charges thereon as per rules would also be charged over and above the monthly consolidated
contractual fixed amount.
4. The advertisement cost will also be borne by your deptt.
5. Any Govt. levies and Statutory obligations (PF/ESI etc.) if applicable will also be borne by your
deptt.
6. The monthly contractual amount will be released only upon receipt of same alongwith other charges
as notified at point-3 & 5 from your deptt. for which performa invoice will be issued every month
well in advance
7. The contract will be further extendable keeping in view the requirement of the services to be
forwarded by deptt before the expiry of contract period. No official correspondence in this regard
will be sent from SPIC prior to expiry of the contract period.
8. ___________
9. The contract shall be terminated as and when manpower services are not required by the dept
without any prior notice.
10. The services rendered on contract basis shall not count towards the benefit of pension or gratuity
etc.
11. The offer of appointment will not count as service and will not bestow upon resource any claim for
regular appointment against any post in SPIC and/or Department.
12. The attendance of the concerned may be considered upto 25 th
of every month to enable SPIC to
forward the invoice well in advance so that salary may be released timely only upon receipt of same
from your department.
13. The office timings will be as per the directions of the Deptt. from time to time.
14. No official accommodation shall be provided.
15. No leave of any kind shall be admissible except the holidays observed by the department.
However, one may avail one day casual leave per month with prior approval of Deptt.
16. In case resource will be required to take any journey in connection with official work, TA/DA shall
be paid as admissible in department.
17. The resource will give a one month notice in case does not wish to continue working with the
Department.
The SPIC (Society for Promotion of Information Technology, Chandigarh) has clarified that
manpower services will be provided for minimum period of one year.
As per provisions of section 71A (4) of the Punjab Municipal Corporation Act, 1976 as
extended to the Union Territory, Chandigarh, the CMC may create any post of Group B, C & D for the
period of 06 months.
At present, the Municipal Corporation, Chandigarh has no vacant post of Data Entry
Operator but 13 posts of Clerks are lying vacant. Most of the branches have requested to provide Data
Entry Operators. The SPIC (Society for Promotion of Information Technology, Chandigarh) authorities
have also intimated that an amount of Rs. 13,500/- required to be paid. In addition to above10%
Administrative Charges & service charges is to be paid as per rules. The Municipal Corporation has
recently introduced the Tax on the residential building of the Chandigarh. Many important projects like IT
Governance are being introduced and staff is not available for such projects.
Keeping in view of the situation explained regarding the shortage of staff of various
branches, the W/CMC may be authorized to create 22 posts of Data Entry Operator of various branches
through the SPIC (Society for Promotion of Information Technology, Chandigarh) who will be paid salary
of Rs. 13, 500/-. The SPIC (Society for Promotion of Information Technology, Chandigarh) shall charge
10% Administrative charges and service charges/other taxes as per rules for the period of one year. The
expenditure for the engagement of above said staff will be met out from the contingency head of CMC
office from the current budget provisions.
The matter may be placed before the F & CC Committee for consideration please.
Additional Commissioner,
Municipal Corporation,
Car:
Scooter:
Car_2:
Scooter_2:
Monthly:
Rs150:
Monthly_2:
Budget Demanded Allocation:
1200 Lacs:
Total amount of estimates approved during 0142014 to till date under this Head of Account:
3335Lacs:
727000Balance:
Ms Upender Biswas Rs:
Ms Balpreet Singh Rs:
67800:
67500:
53900:
68400:
2:
73600:
71000:
58900:
69400:
Ms Balpreet Singh Rs_2:
1_2:
39500:
50000:
33600:
47300:
2_2:
38600:
47500:
32900:
46300: