AGENDA ITEM 5.A.2

PALM BEACH COUNTY BOARD OF COUNTY COMMISSIONERS

AGENDA ITEM SUMMARY

--------------~ ----------------Meeting Date: July 15, 2008 ( ) Consent ( x ) Regular

( ) Workshop ( ) Public Hearing

Department:

Submitted By: Clerk & Comptroller, Palm Beach County

Submitted For: Sharon R. Bock, Clerk & Comptroller

I. EXECUTIVE BRIEF

Motion and Title:

Motion to approve the contracts and claims settlements list as submitted by various departments to the Clerk & Comptroller's Office, cumulatively totaling $448,750.00.

Summary:

The appropriate County staff has executed each contract for the attached lists and each contract will be effective upon Board approval unless a later effective date is referenced in the contract.

Background and Justification:

The Palm Beach County Purchasing Ordinance and R-94-702 delegates certain contract execution to appropriate county staff, however, these contracts require Board approval before becoming effective.

Attachments:

Lists identifying contracts: 1) Purchasing - Regular Totaling -- $391,000.00 2) Purchasing - Hurricane Totaling -- $ -0-3) TDC Contracts -- $ 57,750.00 4) Risk Management -- $ -0-

TOTALS: $448, 750.00

Recommended by: fJ:l-✓/ (f.,J...,t,,.fii--<_ 7£, h g---' Ric~rd Iavarone, Director of Accounting Services Date

Approved by: ____ _________ ______ _____ _ Assistant County Administrator Date

II :\DB - Contract - Purchasing.doc

BOARD SERVICES (MINUTES) DIVISION

ROUTING INFORMATION SLIP:

DATE ROUTED: July 9, 2008

ROUTED TO: Richard Iavarone/Charles Mansen/Angela Sims

ROUTED FROM: Diane Brown, Board Services-Minutes

DESCRIPTION OF ITEM:

Contract List for the July 15, 2008, BCC/V\/orkshop Meeting. My deadline to County Administration is July 10, 2008 Noon

REQUESTED ACTION:

X Review and signature

o Review and information

o Other:

Phone: 355-2951

----- ------------ ----

OTHER ROUTING INSTRUCTIONS:

X Return to originator

• Forward for additional processing to:

o Other: - ---- --- --- --- - - ---- -

Diane Brown

.,.. ___ ~ ...................... ··-·-=--=·,1=~--=:·=· =··:,,,.,,=-----•--"~,·-------------·-------

II. FISCAL IMPACT ANALYSIS

A. Five Year Summary of Fiscal Impact:

Fiscal Years

Capital Expenditures Operating Costs External Revenues Program Income (County) In-Kind Match (County)

NET FISCAL IMPACT

# ADDITIONAL FTE POSITIONS (Cumulative)

Is Item Included In Current Budget? Yes.___ No _ _ _ Budget Account No.: Fund ___ Dept. ___ Unit __ _

Object_____ Program _ _ _

B. Recommended Sources of Funds/Summary of Fiscal Impact:

C. Departmental Fiscal Review:

III. REVIEW COMMENTS

A. OFMB Budget and/or Contract Dev. and Control Comments:

OFMB/Budget Contract Development and Control

B. Legal Sufficiency:

Assistant County Attorney

C. Other Department Review:

Department Director

This summary is not to be used as a basis for payment.

Contractor( s)

EXHIBIT A A.Y. McDonald Mfg.

Co.; L&L Worldwide, Inc.; Line-Tee, Inc.; Corcel Corp.

PALM BEACH COUNTY/CONTRACTS AND AWARDS FOR APPROVAL BOARD OF COUNTY COMMISSIONERS MEETING DATE OF

07/15/08

Project

Increase of term contract amount for the purchase of fittings for water meter and pipe for the period 12/12/07 through 12/11/08 per Bid #06-00SRR/TN.

Contract Amount SSE / M/WBE Amount

Increased Amount: $43,400.00 Total with Increase: $391 ,000.00 SSE (3) 72% of contract amount

Department(s) or Division(s) Accounting Line(s)

Water Utilities 4001-720-2410-4615

Executor Minutes #

Scarlett

The County has encumbered $331,1 16 ($47,302/month) during the previous seven (7) months of the current twelve (12) month term contract. Water Utilities requests an increase of $43,400 over the previously authorized amount of $347,600, inclusive of the Director of Purchasing's ten percent (10%) funding authority, for the purchase of water meter components due to the necessary change-out of water meters in the Aberdeen and Kings Point communities. This term contract has one (1) twelve (12) month renewal option remaining.

TOTAL AMOUNT OF CONTRACT INCREASES (EXHIBIT A)

TOTAL AMOUNT OF ALL CONTRACTS (EXHIBIT A)

$ 43,400,00

$391 ,000.00

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INTEROFFICE MEMORANDUM

DATE: J uly 8, 2008

Phyllis House Minutes

RECEIVED TO:

JUL o 8 2008

FROM: Carol Me'\~, )-_ SHr-1, i,.,; ·, , , . ovCK' Cl'1rk & Comptroller

RE:

TDC ~_,Y I

CATEGORY "G" GRANT AGREEMENTS

I have attached three (3) originals of the fol1owing Category "G" Grant Agreements: • Florida Amateur Baseball Association for the AABC Regional Tournaments in

the amount of $4,000. The grant period is from February 1, 2008 - August 4, 2008 with the event being held July 17-20, 2008 and July 31 - August 4, 2008. The grant will be used for site fees, sanction fees, insurance, labor, officials, rentals, and out of county marketing and promotions.

• Player's International Management for the UST A Summer Smash Regional Tennis Championships in the amount of $5,000. The grant period is from May 1, 2008 - September 3, 2008 with the event being held August 31, 2008 -September 3, 2008. The grant will be use for site fees, sanction fees, insurance, labor, officials, rentals, awards (non-monetary) and out of county marketing and promotions.

• Jupiter Stadium, Ltd. for the USA Junior Olympic Baseball Championships in the a mount of $10,000. The grant period is from January 1, 2008 through J une 28, 2008 with the event being held June 21-28, 2008. The grant is for site fees, rentals and labor.

• Baseball Factory Inc., dba Team One Baseball for Under Armour Southeast Wood Bat Tournament in the amount of $4,000. The grant period is from J anuary 1, 2008-June 11, 2008 with the event being held June 7-11, 2008. The grant is for site fees, rentals, labor, officials, marketing and promotion outside of Palm Beach County.

• Florida Sports Charitable Foundation for the Florida Sunshine State Game's Inline Hockey Championships in the amount of $1,500. The grant period is from February I -June 15, 2008 with the event June 13-15, 2008. The grant will be used for site fees, insurance, labor, officials, awards (non-monetary), and out of

marketing and promotions.

,....._,......,C for Big Shots Palm Beach in the amount of $4,250. The grant period J anuary 1 - July 8, 2008 with the event being held July 6-8, 2008. The ill be for site fees, insurance, labor, officials., rentals, and out of county

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• Player's International Management, Inc. for the USTA Boy's 16's & 18's National Clay Court Championships in the amount of $10,000. The grant period is from March 1, 2008 - July 20, 2008 with the event July 12-20, 2008. The grant will be used for site fees, sanction fees, insurance, labor, officials, rentals, TV production, awards (non-monetary) and out of county marketing and promotions.

• Ski Club of the Palm Beaches, Inc. for the USA National Water Ski Champions in the amount of $10,000. The grant period is from January 1, 2008 - August 16, 2008 with the event being held August 12-16, 2008. The funds will be used for site fees, rentals, labor, and officials.

• Optimist International Youth Programs Foundation, Inc for the Optimist International Junior Golf Championships in the amount of $5,000. The grant period is from February 1, 2008 - August 3, 2008 with the event being held July 24, 2008 - August 3, 2008. The funds will be used for site fees, rentals, labor, awards (non-monetary), out of county marketing and promotions.

• Lake Okeechobee Regional Economic Alliance of Palm Beach County, Inc. for the Lake Okeechobee Survivor Series in the amount of $3,000. The grant period is from January 1, 2008 - 0ctober 12, 2008 with the event being held July 19, 2008 and October 12, 2008. The funds will be used for site fees, insurance, labor, officials, rentals, awards (non-monetary), and out of county marketing and promotions.

• D. Z. Enterprises, Inc. for the 31st Battle of Florida in the amount of $1,000. The grant period is from January 1, 2008 - June 14, 2008 with the event being held June 13-14, 2008. The funds will be used for site fees, sanction fees, insurance, labor, officials, rentals, awards (non-monetary), and out of county marketing and promotions.

Total Amount $57,750

Will you please add these to the next "contract list" for BCC approval? Following approval, I am requesting 2 original copies of each contract be returned to this office. If you have any questions, please call me at 233-3131.

CM/cap Enclosures

cc: Jackie Chesney, TDC George Linley, Sports Commission

Tdc/gran1sagr2008/minu1es/Sports. l lto1algrantsrromS.2310Maurcen ·

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