Colin Ratcliff; Clerk 19 April 2017

Agenda – Meeting of South Stoke Parish Council

Thursday 26 April 2018 at 7.30pm in South Stoke Village Hall

Members of South Stoke Parish Council are summoned to a Meeting of South Stoke Parish Council, to be chaired by Councillor McMillan.

1. Apologies for absence.

2. Declaration of Interests by Councillors on any items on the Agenda.

3. Public Forum - an opportunity for members of the public to express their point of view

on any item on the agenda. With the Chairman’s permission, a member of the public

may express their point of view on specific items of business. Ten minutes are reserved

for this.

4. To approve minutes of the meeting of 19 March 2018

5. Chairman’s announcements

6. To receive a report from the police – PCSO Mark Bell

7. Planning Applications – to discuss and agree Council’s response to the following

planning applications:

7.1. P18/S0297/HH - Manor House The Street South Stoke RG8 0JS: Amended by plans

M B/P/05 B and 06A which remove rooflights in street elevation and add one in the

garden elevation.

7.2. P18/S0359/LB - The Coaching Barn Littlestoke Manor Little Stoke: As per amended

plans received 4 April 2018

8. To review status of CIL demands (AS)

9. To receive reports from the representative of Oxfordshire County Council and South

Oxfordshire District Council. (Appendix A)

10. Community Hall Project – to receive an update on activities (BU).

11. Housing Development Project Working Group – to receive an update on activities and

consider a report following a meeting with Savills representatives. (RM)

12. Amenities Charity – to receive an update on activities (GD).

13. Finance

13.1. To approve the payments report and note receipts for March 2018

(Appendix B)

13.2. To note the reconciled bank account and reserves balances as at 31 March

2018 (Appendix C)

13.3. To consider writing off a bad debt of £30 for Scott Griffiths of 24 Sports

unpaid since November 2017.

14. To consider applying for a Resilient Communities Fund Grant for a pump (GD)

15. To consider adoption of Telephone Kiosk in Cross Keys Road (RM) (Nov 2016 – previous

action closed) (Appendix D)

Colin Ratcliff; Clerk 19 April 2017

16. To review progress on actions from previous Parish Council meetings and agree any

revision of actions on the action list.

17. To receive items of correspondence and agree actions arising

17.1. To consider response to a request for a Police Local Forum (C1)

17.2. To consider areas for deep clean by Biffa on 23-25 May (GD) (C2)

18. Matters for future discussion

19. To confirm the date and time of the next Meeting: Monday 21 May 2018 at 7.30pm in

South Stoke Village Hall (Annual Council Meeting).

Signed: Dated: Page | 339

MINUTES OF THE MEETING OF SOUTH STOKE PARISH COUNCIL

South Stoke Village Hall 19:30 Monday 19 March 2018 Members Present: Chairman Roy McMillan (RM) Vice Chairman Bryan Urbick (BU) Members Andrew Scrivener (AS) Officers Present: Clerk Colin Ratcliff (CR) Public and Press: None

18/36 Apologies for absence Mick Walsh (MW) Gareth Dean (GD) 18/37 Declaration of Interests by Councillors on any items on the Agenda None 18/38 Public Forum None 18/39 To approve minutes of the meeting of 19 February 2018 Resolved: That the minutes be approved and signed by the Chairman. 18/40 Chairman’s announcements RM apologised for his delay in actioning several items, which had been largely due to family

issues. 18/41 Planning Applications – to discuss and agree Council’s response to the following planning

applications: 1 P18/S0359/LB, P18/S0571/FUL - The Coaching Barn Littlestoke Manor Little Stoke: The Barn has

been called "the coaching barn" since 1920. Proposal to make a space to coach people, mainly children, in Arts and Country skills. The Horticultural team would run courses. The outside will not change but there is a need to insulate from the inside. All Beams would be kept exposed.

Resolved: That the council recommend approval 18/42 To note SODC planning decisions:

1 P18/S0215/HH -Tudor Barn Cross Keys Road South Stoke Granted

2 P18/S0153/LB - Annexe Fullbrook House The Street South Stoke Granted Noted 18/43 To review status of CIL demands No change from previous report, Topsham and Fifield expected in April 18/44 To receive reports from the representative of Oxfordshire County Council and South Oxfordshire

District Council. Appendix A refers. BU stated he was keeping an eye on Cllr. Bulmer’s £15,000 budget for when a

process was clear.

Signed: Dated: Page | 340

18/45 Community Hall Project – to receive an update on activities. BU said several ideas from the architect had been reduced to two for quantity surveying. A small

interim village consultation would then take place with a fuller consultation on final ideas prior to a full planning application.

18/46 Housing Development Project Working Group – to receive an update on activities. There was a meeting planned for the following day with the Diocese. BU suggested discussing with

them options regarding reducing or removing the risk of the cost to get to a planning application by use of a locally supported Community Interest Company.

18/47 Amenities Charity – to receive an update on activities. GD was not present. RM had chaired their recent meeting where he had brought to their

attention the (verbal) legal advice received by SSPC. He had recommended they take their own legal advice, which the AC is planning to do and to write to the Charity Commission regarding the issues raised. The AC had agreed to take over the consideration of a memorial for Jacqui Bertrand, an offer of a donation to cover the cost had apparently been made to them.

18/48 Finance

1 To approve the payments report and note receipts for February 2018 Resolved: That the report be approved.

2 To note the reconciled bank account and reserves balances as at 28 February 2018 Resolved: Noted

3 To review expenditure against budget as at 14 March 2018 No issues

4 To consider a pay increase for the clerk from 1 April 2018 of 2% in line with national pay agreements.

Resolved: That the proposal be approved. 18/49 To confirm continued memberships for 2018-19 of OALC (£112.55) and Community First

Oxfordshire (£55) Resolved: To renew both memberships 18/50 To consider provision of posts at The Slipway This related to an email from Chris Bertrand regarding replacement of posts.

Resolved: That the request be approved 18/51 To consider applying for a Resilient Communities Fund Grant for a pump As GD was not present – to be deferred to next meeting 18/52 To review progress on actions from previous Parish Council meetings and agree any revision of

actions on the action list. See list below - new comments being in bold. 18/53 To receive items of correspondence and agree actions arising

1 Future of the local 134 bus service RM reported that some concessionary grant issues had been raised by OCC but that this had now

been resolved. No further action required

Signed: Dated: Page | 341

18/54 Matters for future discussion None 18/55 Next Meeting – confirmed as Thursday 26 April 2018 at 19:30 in South Stoke Village Hall. RM reminded all that their reports were required as soon as possible (before 25 March) for the

Parish Annual Meeting on 12 April The Chairman declared the meeting closed at 20:48 Abbreviations (where used): AC Amenities Charity (South Stoke Village Hall and Recreation Ground Charity) AONB Area of Outstanding Natural Beauty CIL Community Infrastructure Levy OCC Oxfordshire County Council PCSO Police Community Support Officer SODC South Oxfordshire District Council SSPC South Stoke Parish Council TPO Tree Protection Order

Signed: Dated: Page | 342

Minute Item Action/Progress Action By

Complete/ review date

Status

Housing Development Project Working Group

[previous completed actions deleted] 19/2/18 See minute 18/21 19/3/18 See minute 18/56

RM

Unknown

Open

Network Rail & Electrification Infrastructure

The line between Didcot and Reading is now electrified. Gantry consultation: [previous completed actions deleted] 16/10/17 Meeting due on 19 October 20/11/17 Meeting held with NWR –public consultation potentially Spring 2018.

BU

Unknown

Open

Better Road Safety

Summary – SSPC are seeking to improve road safety through the village in discussion with OCC. [previous completed actions deleted] 20/11/17 Larger signs outstanding, MW has asked OCC about speed check area signs. Will be assisting PCSO in Community Speed Check. Lines have been repainted at the crossroads “on the prairie”, but OCC Highways had advised that a staggered junction would not be possible. 15/1/18 MW is setting dates with PCSO Mark Bell for speed checks 19/2/18 Still seeking dates

MW

April 2018

Open

Parish Tree Management

The number of location of trees on public land to be identified. RM agreed to continue his work mapping all trees within public areas of the greater part of the Village.

RM

Unknown

Open

17/598 Community Hall Project Working Group

[previous completed actions deleted] 19/2/18 See minute 18/22 19/3/18 See minute 18/45

BU

April 2018

Open

17/599 Dovecot Manor Farm

Repairs to Dovecot [previous completed actions deleted] 15/1/18 RM has chased with SODC, they now say it must go through Historic England instead. 19/2/18 With help from Mrs Gatto, RM had now obtained further photos and details of infrastructure problems. RM queried the need to consult with the owners prior to sending this

Signed: Dated: Page | 343

Minute Item Action/Progress Action By

Complete/ review date

Status

information to Historic England’s “At risk register”. It was agreed that RM should send a courtesy copy to Mr Millar. 19/3/18 RM has written to Historic England

RM

Unknown

Open

17/606

Grass cutting Quotes

Ad-Hoc grass cutting 21/8/17 GD to obtain quotes 18/9/17 GD getting further contacts 20/11/17 GD meeting Graham Ambler soon 18/12/17 Ongoing

GD

April 2018

Open

17/596 Footpaths Evidence Gathering for designated footpaths Three paths to be researched. [previous completed actions deleted] 15/1/18 RM has forms and will complete the submissions as resolved by council. 19/2/18 Forms submitted to OCC 19/3/18 questions received from OCC to be answered

RM

April 2018

Open

17/624 The Park Meeting with the School to discuss options for the Park. [previous completed actions deleted] 16/10/17 Approaches made 18/12/17 School would like a section for games, other activities and wildlife area Further details on hold pending other actions re Tennis Club. Potential tennis courts / club – JV to obtain estimates for two courts to allow better consideration of costs and consider the way forward.

GD/MW JV

April 2018

Open Open

17/684 Electric vehicle charging points

18/12/17 – GD to draft letter for SODC 19/2/18 Ongoing

GD April 2018 Open

18/13/5 General Data Protection Regs.

15/1/18 Commence use of dedicated SSPC email accounts by all councillors before May 19/2/18 Ongoing

BU April 2018 Open

18/31 Memorial Bench

Memorial bench for Jacqui Bertrand. 19/2/18 GD to research cost and suppliers 19/3/18 Taken over by the AC - NFA

Closed

Signed: Dated: Page | 344

Minute Item Action/Progress Action By

Complete/ review date

Status

18/34 Potential Casual Vacancies

19/2/18 RM to submit newsletter article 19/3/18 No expressions of interest had yet been received, but RM had approached several Parishioners who were considering it. Official notice to be done

RM CR May 2018 Open

18/34 Rubbish Bin 19/2/18 CR to check with SODC re putting lidded bin in place 19/3/18 Awaits reply from SODC

CR April 2018 Open

18/50 Provision of posts at The Slipway

19/3/18 approved – GD to liaise with Chris Bertrand

GD April 2018 Open

APPENDIX A

Page 1 of 2

REPORT TO GORING DIVISION PARISH COUNCILS APRIL 2018

FROM CLLR KEVIN BULMER GENERAL OCC REPORT GOVERNMENT MINISTER SIGNS £215M GROWTH DEAL FOR OXFORDSHIRE Housing Minister Dominic Raab visited Heyford Park near Bicester last month to sign a deal to deliver a £215m investment in transport infrastructure and affordable housing in Oxfordshire. The Minister met Councillor Yvonne Constance, the county council's Cabinet Member for Environment and Economy. The deal was signed by all six members of the Oxfordshire Growth Board: Oxfordshire County Council, Oxford City Council, Cherwell District Council, West Oxfordshire District Council, Vale of White Horse District Council and South Oxfordshire District Council. March also saw the Oxfordshire Growth Board announce the first year of projects to be funded by an initial release of £30m for infrastructure projects as part of the Deal agreement. Government road money is for major improvements and cannot be used for day-to-day maintenance, but the investment will help to improve the overall standard of the road network. HOUSING INFRASTRUCTURE FUND (HIF) On 21 March the Government announced 44 bids which have made it through to stage 2 of its Housing Infrastructure Fund (HIF) to fund major infrastructure projects. Two of the three HIF bids submitted by OCC last autumn on behalf of Oxfordshire made it through and will now progress to a co-development stage:

Didcot Garden Town – £171m is sought for transport improvements including a Didcot Science Bridge and A4130 dual carriageway, a new river crossing at Culham and Clifton Hampden Bypass. This would support the delivery of over 22,000 homes in Didcot, Culham, Harwell and Berinsfield. Additionally, up to £70m of cycle and other sustainable transport improvements are proposed for inclusion in the bid plan. West Oxfordshire Garden Village – £135m is sought for further upgrades to the A40, building on existing schemes and based on the approved A40 Long Term Strategy including development of the Rapid Transit network and additional highway capacity on A40 transport corridor. This would support the delivery of over 10,000 homes in Witney & Carterton, and around Eynsham.

Detailed business plans will now be developed for the £300 million of transport infrastructure investment behind these two bids. The Growth Board partners expect to hear this autumn whether or not the two bids going through have ultimately succeeded.

COUNCILLOR PRIORITY FUND As announced in last month’s report, all Oxfordshire County Councillors now have a £15k budget to allocate to highways or community projects within their parishes. LIVE WELL OXFORDSHIRE WEBSITE CAMPAIGN The OCC Adult Social Care Team is running a campaign to raise awareness of its Live Well Oxfordshire website. Live Well Oxfordshire brings together over 2,000 services and activities in one easy to search online directory – from residential care homes and care services that help people stay living at home, to transport services to get them out and about and new hobbies to enjoy. Residents can find useful information and advice on a range of subjects – all aimed at giving them greater choice and control over the support and services they, or a loved one, need. Details here: www.oxfordshire.gov.uk/livewell

APPENDIX A

Page 2 of 2

POTHOLE FUND BOOSTED TO REPAIR ROADS AFTER WINTER DAMAGE Central Government has announced that local roads badly affected by recent winter weather will benefit from a further £100 million to help repair any potholes and other storm damage, Transport Secretary Chris Grayling announced on26 March. Nationally, this money will help repair almost 2 million potholes as well as help protect the roads from any future severe weather. This is on top of the £75 million in government funding already given to councils from the Pothole Action Fund this year, as well as the additional £46 million boost for highways authorities announced just before Christmas. Around 7 million potholes across the UK will be filled due to this money, announced in the 2016 Budget. Oxfordshire’s share of these funds comes to nearly £3m. FORMER COUNTY COUNCIL DEPUTY LEADER DIES Statement from the leader of the county council, Councillor Ian Hudspeth: "It was with great sadness that we have learned that Rodney Rose, the deputy leader of Oxfordshire County Council until last year, died last month. I will miss him greatly as a friend and colleague. I worked closely with Rodney for many years. He was a tireless and dedicated local councillor representing Charlbury and Wychwood. As a long-serving member of the Cabinet, he had wide-ranging responsibilities for council services. He was a tireless champion of Oxfordshire’s fire and rescue service. He represented the county council on several major projects that will benefit Oxfordshire, including the east-west rail scheme and the planned flood alleviation scheme around west Oxford. These will be his legacy as a public servant. On behalf of everyone at Oxfordshire County Council who knew and worked with him, I send his family our deepest condolences CONTACT DETAILS Address:Councillor Kevin Bulmer, County Hall, New Road, Oxford OX1 1ND Email/Tel:kevin.bulmer@oxfordshire.gov.uk. 07803005680 Twitter:Kevin Bulmer @bulmer_kevin

APPENDIX B

South Stoke Parish Council

Payments and Receipts March 2018

Payments

Payee Description Amount Date Ref

C Ratcliff Salary (February) 4000 £199.60 13/03/2018 BACS 10/18

C Ratcliff Salary (March) 4000 £199.60 22/03/2018 BACS 11/18

C Ratcliff Expenses various var £106.67 22/03/2018 BACS 9/18

Goring Press Newsletter Printing March 4080 £220.00 23/03/2018 BACS 8/18

HMRC Tax & NI 4000 £265.80 23/03/2018 BACS 12/18

SSVH & Rec Ground Charity Grant second payment 4350 £365.00 26/03/2018 BACS 14/18

SSVH & Rec Ground Charity Village Hall bookings 4265 £114.00 26/03/2018 BACS 13/18

Total £1,470.67

Receipts

From Description Amount Date Ref

Sue Allen Park grazing 1005 £20.00 12/03/2018 Inv 045

TSB Bank Interest 1090 £0.85 09/03/2018 DC

Marvellous Hair Co Newsletter advert 1000 £60.00 26/03/2018 Inv 046

SSVH & Rec Ground Charity Donation towards swings 1020 £355.00 27/03/2018 500113

Springs Golf Club Newsletter advert 1000 £22.00 27/03/2018 Inv 049

Total £457.85

APPENDIX C

South Stoke Parish Council

Monthly Report Bank Account and Reserves Balances

As at: 31 March 2018

Reconciled Bank Account Balances

Current TSB £9,616.76

TSB Deposit £22,251.67

Unpresented Payments £0.00

Unpresented Receipts £355.00

VAT Control Account £146.18

Total £32,369.61

Earmarked Reserves (Capital and Contingency)

Operating Reserve Account R £11,251.67

Village Hall C £11,000.00

Total Revenue Reserves £22,251.67

Total Capital Reserves £0.00

Total Reserves £22,251.67

General Funds Available £10,117.94

Colin Ratcliff

Clerk

APPENDIX D

From: BT

Sent: 20 February 2018 12:11

To: clerk@southstoke.org.uk

Subject: Request to adopt red telephone kiosk 01491 872611 in Cross Keys Road, South

Stoke

Following the 2016 consultations on payphone kiosk removals, we are contacting

councils/adopting bodies to progress adoptions where they have been requested. Please

accept my apologies for the long delay in contacting you.

South Oxfordshire Council have advised us that South Stoke Parish Council would like to

adopt the following red telephone kiosk :

01491 872611

CROSS KEYS ROAD

SOUTH STOKE

READING

RG8 0JT

The next thing we’ll need is a completed contract, so I've attached one for completion. It

just needs to be dated at the top of the first page and signed at the end of the last, then

posted, together with a cheque for £1, payable to "British Telecommunications plc",

Best regards

Rick Thompson

BT Payphones

APPENDIX D

AGREEMENT FOR THE SALE AND PURCHASE OF TELEPHONE KIOSK(S) TO A

LOCAL AUTHORITY IN ENGLAND OR WALES.

This agreement is made this day of 2017

Background

The Buyer wishes to buy the Goods from the Seller and the Seller has agreed to sell the Goods to the

Buyer upon the terms and conditions set out in this agreement.

This agreement is for use only for the sale of a kiosk to a recognised local public body within England

and Wales.

1 Definitions

In this agreement, unless the context requires otherwise:

'Buyer' means South Stoke Parish Council

‘Conditions' means the terms and conditions of sale set out in this document.

‘Decommissioning” means (i) the disconnection of the Goods from the Seller’s

telecommunications network and (ii) the removal of the payphone,

ancillary equipment and wiring from within the kiosk. ‘Decommission’,

‘Decommissioning’ and ‘Decommissioned’ shall be construed

accordingly in the appropriate tense.

'Goods' means the telephone kiosk or kiosks as more fully described in the

schedule to this agreement, which the Buyer agrees to buy from the

Seller but excluding any telephony and ancillary apparatus.

“IP Rights’ means all intellectual property rights in any part of the world, including

but not limited to patents, copyright, design rights, trade marks,

database rights, registered design rights and community design rights

and shall include pending applications for any intellectual property

rights.

‘Notice to Complete’ means a notice in writing by the Seller to the Buyer stating that in the

Seller’s reasonable opinion the Goods have been satisfactorily

Decommissioned and are ready for delivery to the Buyer.

APPENDIX D

“Ofcom” means the regulatory body whose duties are set out in the

Communications Act 2003 and includes any replacement body or

entity under equivalent or replacement legislation.

“Planning Acts” means any relevant planning legislation in force at the date of this

agreement which shall for the avoidance of doubt include the Town

and Country Planning Act 1980, the Planning (Listed Buildings and

Conservation Areas) Act 1990 and the Town and Country Planning

(General Permitted Development) Order 1995 and any statutory

replacement or modification thereof.

'Price' means the price for the Goods excluding any carriage, packing and

insurance.

'Seller' means British Telecommunications plc (company registration number

1800000 whose registered office is at 81 Newgate Street, London

EC1A 7AJ).

Universal Service Obligation means the obligations imposed upon BT by Ofcom in

accordance with the EU Universal Services Directive.

2 Conditions applicable

2.1 These Conditions shall apply to this agreement to the exclusion of all other terms and conditions

in previous documents and correspondence.

2.2 Any order for Goods shall be deemed to be an offer by the Buyer to purchase Goods pursuant

to these conditions.

2.3 Any variation to these conditions (including any special terms and conditions agreed between

the parties) shall be inapplicable unless agreed in writing by the Seller.

3 Agreement, price and payment

3.1 The Seller shall sell to the Buyer the Goods and the Buyer shall purchase the Goods.

3.2 The Price shall be ONE POUND (£1.00) inclusive of VAT which shall be payable on the date

of this agreement.

3.3 The Seller agrees that following the date of this agreement it shall Decommission the Goods.

3.4 The Seller shall be under no obligation to the Buyer to re-site, re-position, restore or repair the

Goods. The Buyer acknowledges that it purchases the Goods in no better condition than

described in the schedule hereto and by making payment is deemed to have accepted their

condition.

3.5 For the avoidance of doubt the Seller is not selling the land beneath the Kiosk nor shall the

Buyer acquire that land under this agreement.

APPENDIX D

4. Decommissioning, delivery and acceptance

4.1 The Seller shall serve the Notice to Complete on the Buyer on completion of the

Decommissioning works in respect of the Goods

4.2 Delivery of the Goods shall be deemed to have taken place five working days after the day

upon which the Seller sends the Notice to Complete to the Buyer. No further intimation is

required.

4.3 The Buyer shall make all necessary arrangements to take delivery of the Goods following

receipt of the Notice to Complete.

4.4 The Buyer shall be deemed to have accepted the Goods upon delivery.

4.5 After acceptance the Buyer shall not be entitled to reject the Goods due to their physical

condition or due to any financial or statutory obligations (whether foreseen or not) imposed

upon the Buyer as a result of this agreement or as a result of the Goods.

4.6 The Seller shall not be liable to the Buyer for late delivery of the Goods.

5 Post acceptance obligations

5.1 The Buyer shall own the Goods following acceptance and shall be responsible for all

maintenance and repair of the Goods, which it shall do in accordance with:

5.1.1 Any industry or statutory guidelines and regulations relevant to the Goods in circulation

or in force from time to time.

5.1.2 Any requirements, directions, rules or recommendations of Ofcom.

5.1.3 Any relevant planning legislation in force at the date of this agreement which shall for

the avoidance of doubt include the Planning Acts and any statutory replacement or

modification thereof.

5.1.4 Any planning consents relating to the Goods whose condition have not expired or in

respect of which the granting local authority or its successor may still take enforcement

steps or proceedings.

5.2 The Buyer acknowledges that the Goods may have been painted with paint containing lead and

accepts the health and safety risks which may be associated with its removal or maintenance.

The Buyer also acknowledges that leaden paint may require specific maintenance procedures.

5.3 The Buyer shall indemnify the Seller in respect of any loss or damage it suffers in respect of

any act or omission on the part of the Buyer or persons or entities authorised by it under this

sub-paragraphs 5.1 and 5.2.

5.4(i) Following payment, the Seller shall be under no obligation to the Buyer to maintain, repaint,

repair or manage the Goods nor shall it be under any obligation to the Buyer to maintain or

provide Call Box Services (as defined in the Universal Service Obligations) or telephony

services from the Goods SAVE that where the Buyer has opted for the Seller to be responsible

for the supply of electricity then the Seller shall supply that electricity (at the Seller’s cost) to

(but not beyond) the REC (regional electricity company) fusebox for the operation of an 8 watt

lightbulb or similar. Where the Seller is responsible for the supply of electricity, then the Seller

APPENDIX D

may discontinue to provide that supply (and payment) of electricity at any time by giving the

Buyer notice in writing.

5.4(ii) The Buyer is not permitted to connect any equipment to the unmetered power supply without

first obtaining the Seller’s written agreement.

5.4(iii) If written permission is given by the Seller to the Buyer, in accordance with paragraph 5.4 (ii),

to connect defibrillator equipment to the unmetered electricity supply, the equipment, must

meet all appropriate safety standards as amended from time to time including, but not limited

to, the requirements as set out at paragraph (a)-(d) below.

The Defibrillator Cabinet must be:

(a) Class 2;

(b) Compliant to BS7671-416/417 in its construction;

(c) Manufactured by a ISO 9001/2 certified manufacturer;

(d) Protected by an RCD

5.4(iv) The Seller does not activity monitor the electricity supply to the Goods. Responsibility for

ensuring a continuous electricity supply required to power any equipment installed within the

Goods remains with the Buyer at all times.

5.4(v) The Buyer shall remain, at all times, responsible for the monitoring, maintenance and repair of

any equipment installed within the Goods.

5.4(vi) The Buyer indemnifies the Seller in respect of all damages or losses which the Seller may

incur, or any third party claims received by the Seller as a result of any breach by the Buyer of

its obligations as set out in this paragraph 5.

5.5 Following acceptance of the Goods the Buyer shall:

5.5.1 At all times display a sign in or on the Goods (clearly visible to anyone viewing or

inspecting the Goods) that the Goods are the responsibility of the Buyer, do not contain

a British Telecommunications payphone and are not connected to the Seller’s

electronic communications network.

5.5.2 Take reasonable steps to inform the local public in the region or city in which the goods

are situated that the telephony machinery has been removed and that the Goods are

now the responsibility of the Buyer.

5.5.3 Apply to the relevant authority or authorities for all necessary consents, licences,

waivers, restrictions or determinations (if any) required for the Goods (including but not

limited to consents granted under the Planning Acts and consents and licences under

APPENDIX D

the Communications Act 2003 and any statutory replacement or modification thereof)

and shall fully and without delay comply with any conditions or recommendations

imposed by them made in respect of the Goods.

5.5.4 Covenant not to sell, lease or license the Goods to a competitor to the Seller nor to

permit a competitor to install electronic communications apparatus (as defined in

schedule 2 of the Telecommunications Act 1984 as amended by Schedule 3 of the

Communications Act 2003) within the Goods or itself (as the Buyer) shall not install,

provide or operate any form of electronic communications apparatus (as defined in

schedule 2 of the Telecommunications Act 1984 as amended by Schedule 3 of the

Communications Act 2003) within the Goods.

5.5.5 Release the Seller, insofar as it can do, from any obligation under the Town and

Country Planning (Permitted Development) Order 1995 in respect of the Goods.

5.5.6 Notify the emergency services that the Goods are no longer owned or maintained by

the Seller and are now the property and responsibility of the Buyer.

5.5.7 Indemnify the Seller in respect of any damages or losses which the Seller may incur

as a result of any breach of the Buyer’s obligations in this sub-paragraph 5.5 and in

respect of any obligations imposed upon the Buyer under the Highways Act 1980 and

the New Roads and Street Works Act 1991 in respect of the Goods.

5.6 The Buyer waives any rights it may have against the Seller in respect of the Goods under the

Communications Act 2003.

5.7 The Seller reserves the right and the Buyer grants such right, at any time from the date of

acceptance of the Goods by the Buyer, to enter into or onto the Goods and any neighbouring

land of the Buyer (but only to the extent necessary) to undertake works or to procure the

undertaking of works to disconnect or cap-off the electricity supply to the Goods described

above in paragraph 5.4, at the cost of the Seller and making good any damage caused to the

Goods and the Buyer’s neighbouring land as aforesaid to the reasonable satisfaction of the

Buyer.

5.8 Not connect any equipment to the electricity supply referred to in Clause 5.4 without the express

written agreement of the Seller.

6 Warranties and liability

6.1 All warranties, conditions or terms relating to fitness for purpose, quality or condition of the

Goods, whether express or implied by statute or common law or otherwise are excluded to the

fullest extent permitted by law.

APPENDIX D

6.2 The Buyer acknowledges that the Seller is not in the business of selling the Goods and the

Buyer will assume full responsibility to ensure compliance with any English Heritage

requirements from the date of transfer of the goods.

6.3 The Seller makes no representations to the Buyer as to the Goods’ quality, state of repair,

safety, performance and fitness for purpose nor as to any apparent or latent defects. The Buyer

shall take the Goods subject to any such defects and dilapidations (if any).

6.4 The Buyer agrees to the Decommissioning and, insofar as it is able, relieves the Seller of its

obligations under Ofcom’s Universal Services Obligations in respect of the Goods. The Buyer

agrees not to object to Ofcom or any other tier of local government to itself of the

Decommissioning of the Goods.

6.5 The Seller may supply the Buyer with a kiosk maintenance manual or other documents. Any

recommendations or guidance therein shall not form warranties nor obligations of any nature

upon the Seller.

7 Title and risk

7.1 Title shall pass on delivery of the Goods.

7.2 Risk shall pass on delivery of the Goods.

8 Limitation of Liability

8.1 When the Buyer accepts the Goods then the Seller shall have no liability whatsoever to the

Buyer in respect of those Goods.

8.2 The Seller shall not be liable to the Buyer for late delivery of the Goods.

8.3 Except in respect of death any personal injury resulting from a negligent act or omission on the

part of the Seller or anyone authorised by it, the Seller’s liability to the Buyer for tortious and

contractual damages shall not exceed the Price. The Buyer shall at all times use its best

endeavours to minimise and mitigate its losses.

8.4 The Seller shall not be liable to the Buyer for any economic loss suffered by the Buyer as a

result of it entering into this agreement.

8.5 The Buyer acknowledges that it has taken or has considered taking legal advice from a solicitor

or counsel (whether in-house or using external advisors) before entering into this agreement.

9 Intellectual property

No assignment or licensing of any IP Right is granted or made under this agreement.

10 General

10.1 This contract is subject to the law of England and Wales and the non-exclusive jurisdiction of

the courts of England and Wales.

APPENDIX D

10.2 The invalidity or unenforceability of any provision in this agreement, for whatever reason, shall

not prejudice or affect the validity or enforceability of its other provisions.

10.3 The headings of this agreement are for reference only. No delay, neglect, forbearance by either

party in enforcing any provision in this agreement shall be deemed to be a waiver or

compromise of any right or rights unless made in writing.

10.4 In relation to the Goods, this agreement constitutes the entire agreement between the parties.

10.5 A person who is not a party to this agreement may not enforce any of its terms under the

Contracts (Rights of Third Parties) Act 1999.

10.6 The Seller may assign the benefit and burden of this agreement to a third party or to a group

company (where group company has the meaning given to it in section 42 of Landlord and

Tenant Act 1954).

10.7 The Buyer may not assign the benefit and burden of this agreement other than to a statutory

successor or to another tier of local government. In the case of the latter the Buyer shall notify

the Seller of the assignment within 28 days of completion of the assignment.

10.8 The Buyer shall not, disclose the existence of the Agreement in any journal magazine or

publication or any other publicly available media or otherwise use the Seller's name or logos

(including any trade marks) in any of its advertising or publicity material without the seller’s prior

written consent, which may be withheld or given in the Seller's absolute discretion.

SCHEDULE

THE GOODS – Specification and Description

BT PLC

KIOSK

01491 872611

CROSS KEYS ROAD

SOUTH STOKE

READING

APPENDIX D

RG8 0JT

APPENDIX D

Signed by [ ] for and on

behalf of BRITISH TELECOMMUNICATIONS plc

.........................................

Signature

…………………………….

Position (director/company

secretary/manager/attorney/agent).

If signing as agent or under a power of

attorney, please attach a copy of the

document giving authority.

.........................................

Signed by [ ] for and on

behalf of

Signature

…………………………….

Position (director/company

secretary/manager/attorney/agent).

If signing as agent or under a power of

attorney, please attach a copy of the

document giving authority.

C1

From: Neil Anns

Sent: 09 April 2018 16:37

Subject: Proposal for a new Local Area Forum

Dear Partners and Colleagues,

Please allow me to introduce myself as the new Neighbourhood Sergeant for Thame and

Henley. I have been on the team for 6 weeks now and having undertaken a review of our

work, I am looking to scope the viability of changing the way we consult, work and problem

solve with partners. At present we have 22 Parish councils, district councillors and county

councillors; with our reduced budgets and consequent reduced resources, I am keen to look

at how we can better work together.

Prior to joining South and Vale LPA, I worked in Aylesbury whereby we identified a simple

solution – a local area forum. Many of you may have seen similar concepts before, but my

aim is to remove the need to attend parish councils regularly but maintain our engagement

with yourselves and bring some partners in such as fire, housing and other interest groups.

We have a number of individuals (around 60) who expressed an interest in getting involved

in focus groups following our community survey last year, I aim to include them in proposing

issues for us to discuss (but not attend the meeting otherwise it will spiral out of control)

and look at canvassing the public for their views and concerns. We would collate this

information, along with the concerns from yourselves and then take these issues to a

quarterly local area forum with the chairs of the parish and town councils (chairs only,

otherwise it will spiral), district and county councillors and partners to discuss how we might

solve the problems.

I am under no illusion this will be no simple task, but it is not unachievable. We will be able

to ensure the right people are in a room talking about the issues, how we can problem

solve, who is taking responsibility for the problem solving and also ensure we, the police,

are fully informed as you folks are.

Can I please canvass your views, I have a potential location identified to host the quarterly

meeting and am looking to establish how to structure a chair and a vice chair, but I believe

this is going to be the best way moving forwards to engage with each other. I can no longer

afford to have officers attending meetings due to reduced establishment numbers and I am

C1

sure you have seen the drop off in this engagement in the last few years, I know I cannot

solve many problems on my own and multi-agency partnerships are the best way forwards.

Could you let me know your thoughts, barriers etc by the end of April, we will be looking to

try and get this off the ground by the end of May or start of June to start focusing all of our

efforts. Thank you in advance, sorry for the long email, I do not usually send such long

emails I promise!

Kind Regards,

Neil Anns

Police Sergeant 7696

Thame and Henley Neighbourhood Policing Teams

South and Vale LPA

C2

From: Waste Team SODC

Date: 11 April 2018 at 15:24:13 BST

To: "'clerk@southstoke.org.uk'" <clerk@southstoke.org.uk>

Subject: Deep clean - South Stoke Parish Council

Dear Colin Ratcliff,

We will be spending a few days in each Parish/Town across South Oxfordshire to perform a

deep cleanse. We will be coming to South Stoke for three days on the 23 - 25 May, we will

be litter picking, sweeping and removing weeds/moss on pavements.

We will not spray weeds, cut grass or vegetation or remove weeds and moss that is on roads

and we only clear land to which the public is permitted access and that is under the direct

control of the district council.

We would like to hear from you if there is anywhere in particular, in your parish that you

would like to be cleaned, and we will do our very best to accommodate your requests.

Please write to the postal address below or respond to this email direct. A table layout has

been attached for which you may use to log the information required.

Kind regards

Rebecca Jupp

Waste Business Support Assistant

South Oxfordshire and Vale of White Horse District Councils