The Mid-Willamette Valley Area Commission on Transportation is pleased to comply with the Americans with Disabilities Act (ADA). If you need special accommodations including a sign language interpreter to attend this meeting, a complete agenda packet, or additional information, please contact Lori Moore at (503) 540-1609 or send e-mail to lomoore@mwvcog.org at least 72 hours prior to the meeting. Alternate formats available upon request. Thank you.

Agenda Mid-Willamette Valley Area Commission on Transportation (MWACT)

Date: Thursday, June 4, 2020 Time: 3:30 p.m. Place: Online meeting of MWACT Phone: (503) 588-6177 FAX (503) 588-6094

3:30 p.m. Item 1. Call MWACT Meeting To Order ...................... Chair Ken Woods, Jr. Welcome and Introductions Approval of April 2, 2020 Meeting Summary

Public Comment Comments from the Legislative Delegation

Times listed below are approximate. Agenda items may be considered at any time or in any order per discretion of the MWACT Chair and/or member of the Commission, in order for the Commission to conduct the business of the Commission efficiently. Persons wishing to be present for a particular item are advised to arrive prior to the scheduled beginning of the meeting in order to avoid missing the presentation of items of interest.

At the MWVCOG, we are taking extra precautions to protect against the COVID-19 by implementing additional cleaning protocols and social distancing practices. In addition, no outside guests, members, or visitors are permitted inside the COG office without a pre-arranged appointment. For meetings at the COG, we are requesting all MWACT members, local staff, and the public to participate by teleconferencing rather than attend in person. If participating by phone is not an option, please contact our offices (at 503-588-6177) 24 hours before the meeting begins. For MWACT members – Please RVSP (e-mail to lomoore@mwvcog.org) so we can best prepare for the MWACT meeting. To participate by phone:

- Call 503-540-4421 - When prompted, enter the 4-digit conference room number: 8121

Ignore any request to enter a PIN - You will be connected.

If necessary, staff will send a follow-up e-mail about the MWACT meeting and any additional materials you may need.

MWACT Agenda Page 2 of 3 June 4, 2020

OTC Comments Commission Discussion/Area Updates

3:45 p.m. Item 2. Draft 2021-2024 STIP; Polk County Request ... John Huestis, ODOT

In April, MWACT discussed a proposed project (a roundabout at OR22-Kings Valley Highway that is part of the draft 2021-2024 Statewide Transportation Improvement Program (STIP)) and Polk County’s proposal to ODOT to expand the scope of the project in order to realign Perrydale Road so that it connects to the roundabout at OR22-Kings Valley Highway. The attached letter from ODOT (sent to the Polk County Commissioners in early May) discusses several aspects of that re-alignment work and states that ODOT is supportive of the solution in general. However, ODOT has concluded that due to the added cost of the Perrydale Road realignment (over $4.5 million if added or over $4.8 million as a standalone project), they are unable to recommend adding the realignment scope and cost to the Oregon Transportation Commission (OTC) as part of the draft STIP. As mentioned in the letter, documents related to the realignment (map and scoping exercise to validate the estimated cost) are also attached.

Action: Information and discussion.

4:00 p.m. Item 3. ODOT High Priority Projects within the MWACT Area ....................................................................... John Huestis, ODOT

See the attached summary prepared by ODOT.

Action: Information and discussion.

4:15 p.m. Item 4. ODOT Budget Picture ......................................... John Huestis, ODOT

See the attached e-mail from Kris Strickland and Budget Fact Sheet.

Action: Information and discussion.

4:30 p.m. Item 5. 2020 Investment Strategy: Status Update .......... John Huestis, ODOT

As introduced at the April MWACT meeting, the Oregon Transportation Commission (OTC) is in the process of developing a 10-year investment strategy (2020 OTC Investment Strategy) that will look across the multimodal transportation system components. ODOT staff will provide an update on the status of this process. (Note: Additional materials for this item may be e-mailed prior to the meeting.)

MWACT Agenda Page 3 of 3 June 4, 2020

Action: Information and discussion. 4:40 p.m. Item 6. Safe Route to School Infrastructure Grants ......... Mike Jaffe, ODOT

ODOT has started the next round of the Safe Routes to School (SRTS) Competitive Infrastructure Grant Program. “Letters of Intent” are due by June 15, with applications due August 31. “Rapid Response Grants” are also open for applications. See the attached ODOT information sheet to learn more about both grants. For more information about the program, go to https://www.oregon.gov/odot/Programs/Pages/SRTS-Competitive-Infrastructure-Grant.aspx and click on “Application Documents & Reference Information.”

Action: Information item.

4:50 p.m. Item 7. Other Business ..................................... Chair Ken Woods, ODOT Staff

• Next MWACT Meeting (1st Thursday is July 2nd) 5:00 p.m. Item 8. Adjournment ....................................................... Chair Ken Woods, Jr.

Summary

Mid-Willamette Valley Area Commission on Transportation (MWACT) MWVCOG Conference Room

100 High St. SE, Suite 200 Salem, OR 97301

Thursday, April 2, 2020

This meeting was a call-in meeting with the people attending by telephone. Attendance is listed as follows:

MWACT Members Present Sam Brentano, Marion County Board of Commissioners Colleen Busch, Cherriots Board of Directors (Alternate for Ian Davidson) Cathy Clark, 2020 Vice Chair, Keizer Mayor Kathy Hadley, Polk County Private Sector Scott Hill, 99W/18/47 Corridor, McMinnville Mayor John Huestis, ODOT Area 3 Manager Michael Langley, Confederated Tribes of the Grand Ronde Jim Lewis, Salem City Council Lyle Mordhorst, Polk County Board of Commissioners Rick Olson, Yamhill County Board of Commissioners Walt Perry, I-5 Corridor, Jefferson City Council Stan Primozich, Yamhill County Private Sector Jim Sears, 99E/213 Corridor, Silverton City Council Della Seney, Hwy. 22E Corridor, Aumsville City Council Mitch Teal, Marion County Private Sector Ken Woods, Jr., 2020 Chair, Dallas City Council MWACT Members Absent Ian Davidson, Cherriots BOD Cynthia Thompson, YCTA Others Present Steve Dickey, Cherriots Kristine Evertz, Summit Strategies/YCPC Dan Fricke, ODOT Region 2 Mike Jaffe, MWVCOG-MWACT/SKATS Staff Patrick Johnson, Newberg City Council, Alternate for Scott Hill Lori Moore, MWVCOG-MWACT/SKATS Staff Karen Odenthal, MWVCOG-SKATS Staff Janelle Shanahan, Marion County Public Works Todd Whitaker, Polk County

Draft Draft

MWACT April 2, 2020 2

Shannon Williams, Keller Associates Agenda Item 1. Call to Order – 3:30 p.m. – Introductions Chair Ken Woods, Jr., called the meeting to order at 3:32 p.m. Summary of February 6, 2020: Mitch Teal requested a correction related to issues he

commented on during the February meeting.1

The summary of the February 6, 2020, meeting was approved as revised by consensus of the members via telephone at today’s meeting.

Public Comment: None. Comments from the Legislative Delegation: None. OTC Comments: None.

Commission Discussion/Area Updates: None. Agenda Item 2. 2020 Investment Strategy: Part 1: Overview John Huestis, ODOT, reported that the Oregon Transportation Commission (OTC) is developing a 10-year investment strategy. Multi-modal components of the transportation system will be studied, relevant data collected, and draft investment options will be developed for review by OTC members. The strategy timeline will be in 10-year increments: short-term (0-10 years), medium-term (10-20 years), and long-term (20+ years). Different levels of funding investments will be considered: continuing funding at current levels, moderate annual increases in funding, and additional funding at an annual level to meet needs. Mr. Huestis noted that due to current conditions, the timeline could be modified. Mike Jaffe suggested arranging a meeting of the MWACT Steering Committee to consider the Investment Strategy, consider potential responses to the strategy, and to make a recommendation prior to a meeting of the full commission to evaluate the Steering Committee recommended response. Commission members would determine an appropriate response to the strategy: accept the Steering Committee recommendation, add to the recommendation, or determine a different response. Mr. Jaffe noted that a group of 10 participants or less can be accommodated in the MWVCOG office. That could also include call-in participation.

1 Please see the text of Mr. Teal’s concerns attached to this summary.

MWACT April 2, 2020 3

Following discussion by MWACT members, Chair Ken Woods suggested that the MWACT Steering Committee meet in May to review the Strategic Investment Strategy and develop a recommendation for the full membership to evaluate and craft the MWACT response during their June MWACT meeting. The MWACT Steering Committee consists of the Ken Woods, Cathy Clark, John Huestis, Michael Langley, Rick Olson, and Della Seney. Sam Brentano was asked if he would like to join the Steering Committee meeting. He affirmed that he would like to be included in the meeting. Agenda Item 3. Draft 2021-2024 STIP: Polk County Request Polk County is requesting ODOT approve the addition of a project to the draft FY 2021-2024 State Transportation Improvement Program (STIP). They would like a section of Perrydale Road to be realigned to connect with OR 22 at the Kings Valley (Hwy. 213) intersection. (See letter from Polk County included in the agenda package. It included attachments with maps and crash information.) Commission members discussed the merits of the proposed project. It was noted that the project could be a standalone project or combined with an existing project. Kathy Hadley asked if doing the project separately might increase safety hazards until the standalone project would be completed. Discussion continued related to a MWACT support letter, right-of-way needs issues, and safety issues. It was determined by consensus of the members present to develop and submit a letter of support for the proposed Polk County project to realign Perrydale Road as an extension of an existing project. During their February 6 MWACT meeting, members were given information related to the draft FY 2021-2024 draft State Transportation Improvement Program (STIP), which is currently out for public review and comment. Comments related to the draft STIP are requested to be received by April 10, 2020. Agenda Item 4. Other Business The next MWACT meeting is likely to be April 2, 2020. It is likely to be a Steering Committee meeting. The full commission will likely meet in June. Chair Woods adjourned the meeting adjourn at 4:40 p.m.

MWACT April 2, 2020 4

Would you send me the specifics of your correction to the February MWACT summary.

Lori Moore MWACT Staff MWACT Associates:

In response to your question... My repeated (voiced) concerns center around the easy, quick, and affordable changes in the local transportation system. In February my issue was specific to Exit # 2 on State Highway 22 (aka: Lancaster Drive SE). With the increased traffic to Amazon and other Mill Creek Corporate Center that are at or near Lancaster's intersection with Cordon Road SE, the off-ramp needs improvement. I have traveled it daily for the past 30+ years. There appears to be adequate right of way, asphalted area and approach length, to extend the late developing third (right turn only) lane so that trucks and vehicle traffic won't be as likely to back traffic out into the two lanes of Highway #22 during the Lancaster / Off-Ramp, stop light cycle. The re-striping of the #2 Exit lanes would allow stacking to extend to three lanes rather that just two which is what happens now until the vehicles get up to the point where the third lane (right only) is clearly indicated. Occasionally locals simply blow past the backed up traffic with the knowledge that another lane lies ahead. A frequent and dangerous choice for everyone involved. It appears to me that this would avoid vehicle stacking into a highway system (#22) and would take nothing more than a few signs indicating what lies (three lane turn options) ahead and some asphalt surface paint being applied. The same is true for the Interstate 5 off-ramp northbound where a driver can turn right to the city of Brooks or the trash burner rather than setting in a long line of trucks that want to make a west bound (left) toward the fueling stations and food stops on the west side of the Interstate. A difficult and time consuming action in a long haul truck. Simple, cost effective changes that improve the safe mobility of the public we seek to serve. P.S. The Lancaster Drive issue could also be addressed by completing the Cordon Road Over-Pass & Narrow Diamond Interchange but with the pace that things advance in Oregon Transportation...I won't live long enough to see that. Mitch Teal

Agenda Item 2.

Draft 2021-2024 STIP; Polk County Request Mid-Willamette Valley Area Commission on Transportation (MWACT) June 4, 2020

Perrydale Road Realignment Scoping Estimate 2124-00539

4/24/2020

REGION 2 SCOPING BID SUMMARY & ESTIMATE 2018 Spec. T=Proj. Type OREGON STATE HIGHWAY DIVISION V. 02-24-2020

PROJECT ID No. OR22: Kings Valley Highway HWY LANE MI. COUNTY M.P. to M.P.2124_00539 Perrydale Rd. Realignment 030 1.86 Polk 11.79 to 12.72Key Number Grading, Drainage, Structure(s), Paving, Striping, Environmental, LENGTH DATE PHONE NO. ROADWAY DESIGNER

xxxxx Haz Mat, Right of Way, Erosion Control, Utilities, Roadside Development 0.93 4/24/20 503.986.5827 Derryl James

COST CATEGORY Est. Cost Inflated Costs Infl. Fiscal Yr. Inflation Fctr. AnnualPreliminary Engineering 598,755.7$ 613,425.2$ PE 2021 1.0245 Year & RateRight of Way 300,000.0$ 312,175.4$ RW 2022 1.0406 FactorsUtility Reimbursement 200,000.0$ 208,116.9$ UR 2022 1.0406

Mobilization 181,643.5$ 198,797.4$ CN 2024 1.0944 FYIRoadway 1,732,200.7$ 1,895,785.5$ CN 1.0944 2020 > 1.0000Structures 24,400.0$ 26,704.3$ CN 1.0944 2021 > 1.0245Signals -$ -$ CN 1.0944 2022 > 1.0406Illumination -$ -$ CN 1.0944 2023 > 1.0667Temporary Protection 59,834.0$ 65,484.6$ CN 1.0944 2024 > 1.0944Construction Contingencies 799,231.2$ 874,708.7$ CN 1.0944 2025 > 1.1227Construction Engineering 457,018.9$ 500,178.7$ CE 1.0944 2026 > 1.1522AC Bon., Pub. Anc., & Anticip. 132,299.1$ 144,793.2$ CN 1.0944 Cost / Lane Mi. Today

Other -$ -$ CN 1.0944 2411496.325

SUBTOTAL CONSTRUCTION 3,386,627.4$ 3,706,452.4$ CN Cost / Lane Mi. Inflated

Check from bottom of page 2602241941TOTAL 4,485,383$ 4,485,383.2$ 4,840,170.0$ Project TrackingOR22: Kings Valley Highway http://itouchmap.com/latlong.html How to select Lat & Long

Bid Item Number ITEM Latitude Longitude UNIT QUANTITY UNIT TOTAL

44^ 57' 37" 123^ 17' 5" COST

MOBILIZATION AND TEMPORARY FEATURES AND APPURTENANCES

0210-0100000A MOBILIZATION LS All 10.00% $181,643.47

0225-0100000A TEMPORARY PROTECTION AND DIRECTION OF TRAFFIC LS All $20,000.00 $20,000.000225-0102000J TEMPORARY SIGNS SQFT 360.00 $18.00 $6,480.000225-0105000E TEMPORARY BARRICADES, TYPE III EACH 2.00 $115.00 $230.000225-0145000E TEMPORARY PLASTIC DRUMS EACH 12.00 $45.00 $540.000225-0164000E PORTABLE CHANGEABLE MESSAGE SIGNS EACH 2.00 $6,500.00 $13,000.000225-0168000T FLAGGERS HOUR 264.00 $56.00 $14,784.000225-0168100E FLAGGER STATION LIGHTING EACH 2.00 $1,500.00 $3,000.00EROSION AND SEDIMENT CONTROL0280-0100000A EROSION CONTROL LS All 10.00% $2,643.200280-0101000J PLASTIC SHEETING SQYD 300 $2.70 $810.000280-0105060J MATTING, TYPE F SQYD 416 $5.00 $2,080.000280-0106010E CHECK DAM, TYPE 1 EACH 8 $118.00 $944.000280-0106020E CHECK DAM, TYPE 2 EACH 172 $30.00 $5,160.000280-0110010E CONSTRUCTION ENTRANCE, TYPE 1 EACH 2 $2,200.00 $4,400.000280-0113000F SEDIMENT FENCE FOOT 50 $20.00 $1,000.000280-0115080F SEDIMENT BARRIER, TYPE 8 FOOT 713 $6.00 $4,278.000280-0118000E TEMPORARY SEDIMENT TRAP EACH 2 $180.00 $360.000290-0100000A POLLUTION CONTROL PLAN LS From Lookup Table $2,000.000290-0102000A WORK CONTAINMENT PLAN LS All $7,500.00 $7,500.000294-0100000A HEALTH AND SAFETY PLAN LS All $7,500.00 $7,500.000294-0200010M CONTAMINATED SOIL DISPOSAL TON 1800 $95.00 $171,000.000294-0600000A SEGREGATE AND STOCKPILE CONTAMINATED SOIL LS All $35,000.00 $35,000.000294-0700000E SOIL SAMPLE COLLECTION AND ANALYTICAL TESTING EACH 750 $20.00 $15,000.00ROADWORK0305-0100000A CONSTRUCTION SURVEY WORK LS All 1.00% $14,717.080310-0103000J REMOVAL OF SURFACINGS SQYD 3500 $3.00 $10,500.000310-0106000A REMOVAL OF STRUCTURES AND OBSTRUCTIONS LS All $32,000.00 $32,000.000320-0100000R CLEARING AND GRUBBING ACRE 2 $9,200.00 $18,400.000330-0123000K EMBANKMENT IN PLACE (For Large Quant. Look Up $) CUYD 11800 $11.00 $129,800.000331-0112000J 24 INCH SUBGRADE STABILIZATION SQYD 4500 $29.00 $130,500.000350-0105000J SUBGRADE GEOTEXTILE SQYD 23700 $1.00 $23,700.000390-0105000K LOOSE RIPRAP, CLASS 50 CUYD 40 $90.00 $3,600.00DRAINAGE AND SEWERS0445-010018AF 18 INCH CULVERT PIPE, 5 FT DEPTH FOOT 230 $91.00 $20,930.000445-010024BF 24 INCH CULVERT PIPE, 10 FT DEPTH FOOT 230 $160.00 $36,800.000445-0700180E SLOPED END SECTIONS, 18 INCH EACH 8 $342.00 $2,736.000445-0700240E SLOPED END SECTIONS, 24 INCH EACH 4 $305.00 $1,220.00STRUCTURES

Bridge Removal Temporary Containment 0 100% $7,000.00 $7,000.000501-0100000A BRIDGE REMOVAL WORK LS All $17,400.00 $17,400.00

BASES0641-0102000M AGGREGATE BASE TON 18200 $23.00 $418,600.00WEARING SURFACES0730-0100000M EMULSIFIED ASPHALT FOR TACK COAT TON 3 $575.00 $1,725.000745-0201000M LEVEL 2, 3/4 INCH ACP TON 4100 $50.00 $205,000.000745-0202000M LEVEL 2, 1/2 INCH ACP TON 2100 $50.00 $105,000.000745-0620000M PG 64-22 ASPHALT IN _____ ACP TON 363 $575.00 $208,725.000749-0100000E EXTRA FOR ASPHALT APPROACHES EACH 4 $575.00 $2,300.00PERMANENT TRAFFIC SAFETY AND GUIDANCE DEVICES0810-0104000F GUARDRAIL, TYPE 2A FOOT 200 $19.50 $3,900.000810-0129000E GUARDRAIL TERMINALS, NON-FLARED EACH 2 $2,700.00 $5,400.00PERMANENT TRAFFIC CONTROL AND ILLUMINATION SYSTEMS0910.0A PERMANENT SIGNS LS All 1.00% $14,571.37RIGHT-OF-WAY DEVELOPMENT AND CONTROL

Programmed Amt.

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Perrydale Road Realignment Scoping Estimate 2124-00539

4/24/2020

1012-0100000A WATER QUALITY SWALE, No. 1 LS All $20,000.00 $20,000.00

1030-0101000R WEED CONTROL ACRE 0.4 $6,000.00 $2,400.00

1030-0103000R TEMPORARY SEEDING ACRE 2 $2,500.00 $5,000.00

1030-0109000R PERMANENT SEEDING, MIX NO. 1 ACRE 3 $1,500.00 $4,500.00

1040-0151000E SEEDLING SHRUBS EACH 100 $12.00 $1,200.00

1040-0180000E PLANT CUTTINGS, GREATER THAN 1 INCH EACH 50 $7.00 $350.00

1070-0100000E SINGLE MAILBOX SUPPORTS EACH 4 $275.00 $1,100.00

1070-0102000E MAILBOX CONCRETE COLLARS EACH 4 $125.00 $500.00

BID ITEM SUBTOTAL CHECKS $1,998,078.12 $1,998,078.12$0

ANTICIPATED ITEMS

9400-0010200A RAILROAD PROTECTIVE COSTS LS All $0.00 $0.009400-0010300A OTHER RAILROAD COSTS LS All $0.00 $0.009400-0011000A STATISTICAL ASPHALT BONUS LS All $0.00 $0.009400-0011100A STATISTICAL PCC BONUS LS All $0.00 $0.009400-0011200A PCC SMOOTHNESS BONUS LS All $0.00 $0.009400-0011300A AC SMOOTHNESS BONUS LS All $0.00 $0.009400-0011410A AC ESCALATION LS All $0.00 $0.009400-0011420A FUEL ESCALATION LS All $0.00 $0.009400-0011430A STEEL ESCALATION LS All $0.00 $0.009400-0011600A STATE RESPONSIBILITY FOR DAMAGES LS All $0.00 $0.009400-0011900A SPECIALS (INCLUDED IN CONTINGENCIES) LS All $0.00 $0.009400-0012000A SPECIALS, UTILITIES ADJUSTMENT LS All $0.00 $0.009400-0012100A SPECIALS, STATE FURNISHED LS All $0.00 $0.009400-0012400A SPECIALS (NOT INCLUDED IN CONTINGENCIES) LS All $0.00 $0.009400-0012600A APHIS MIGRATORY BIRD MONITORING LS All $5,000.00 $5,000.009400-0012700A PUBLIC OUTREACH LS All $0.00 $0.00

0 THIRD PARTY COATING INSPECTION LS All $0.00 $0.009400-0012800A ARCHAEOLOGICAL SITE MONITORING LS All $65,000.00 $65,000.00

PUBLIC ANNOUNCEMENTS 0.50% $9,990.39AC BONUS or STATISTICAL BONUS Up to 5% of HMAC & HMAC Oil Items. Not Tack 5.00% $10,436.25SMOOTHNESS BONUS 5% of Travel Lane wearing course material (HMAC & Oil Costs) $0.00ESCALATION To be determined by Spec. Writer, at Advance Plans 10.00% $20,872.50POWER HOOKUP Customarily used with New Signal, Flashing Lights, or Illumination @ $3,000k to $5,000 per project. $0.00 $0.00R/W MONUMENTATION Get from Region Survey Office at Advance Plans $21,000.00ANTICIPATED ITEM ITS EQUIPMENT (PROVIDED BY ODOT) $0.00

ANTICIPATED ITEM TOTALS $132,299

CONTINGENCIES (FROM CHART BELOW) 40.0% $799,231PD-08 Compliant ODOT CONSTRUCTION ENGINEERING (FROM CHART BELOW) 12.0% 15.6% $457,019

TOTAL CONSTRUCTION COSTS $3,386,627

ODOT PRELIMINARY ENGINEERING (FROM CHART BELOW) 13.6% 17.7% $598,756UTILITY REIMBURSEMENTS LS All $200,000 $200,000ENVIRONMENTAL MITIGATION SITES ACRE 0 $60,000.00 $0.00PLANNING or ACCESS MNGMNT PLAN (Rqst. est. from planner or access rep) LS All $0 $0RIGHT OF WAY ESTIMATE (REQUEST ESTIMATE FROM RIGHT OF WAY) LS All $300,000 $300,000

TOTAL PROJECT COST $4,485,383

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Agenda Item 3.

ODOT High Priority Projects within the MWACT Area Mid-Willamette Valley Area Commission on Transportation (MWACT) June 4, 2020

1

Region 2 MWACT - Projects Update Report

June 4, 2020

K13188 – OR22: Corridor Safety Improvements Scope: Complete alternatives analysis for the interchange area, select an alternative, develop design to design acceptance package, conduct right of way and utility surveys and purchase right of way. Status: The scope of the project is focused on the OR22/Hwy 51 intersection after the geotechnical issues changed K18726 – Doaks Ferry Road Realignment. Consultation with Polk Co, FHWA and ODOT technical resources is underway to define the project and continue with design. There is no construction funding for this project. Project Manager: Kumar Rethnasamy Funding: $8.2M

K17882 – OR99W: 1st Street to Parks Drive (Dundee) Scope: Repave highway and upgrade sidewalks, crosswalks, pedestrian signals, street lights, landscape and storm water facility. Status: Project is in final plans design. Bid Date: 11/12/2020. Project Manager: Paul Welch Funding: $15M K18322 - OR22 – Doaks Ferry Road to Riggs Avenue (Salem) Scope: Construct center median to restrict left turn movements across the intersection of Doaks Ferry Rd and OR22. Status: Project is in the initiation phase; project is in holding pattern until we have explored all avenues to deliver K18726 – Doaks Ferry Road Realignment. ODOT/Polk County is currently assessing the viability of delivering K18726 as an alternative to K18322. Currently no Construction is scheduled. Project Manager: Kumar Rethnasamy Funding: $657K

K18611 – OR99W: McDougall Jct – McDonald Way Scope: Pavement overlay, ADA ramp and sidewalk upgrades between MP 29.79 to MP36.36.

2

Status: Bid Date: 10/1/2020 Project Manager: Valerie Greenway Funding: $16.7M

K18664 – OR551 at Ehlen Road Scope: Construct left turn lanes in each direction on Ehlen Road approaching OR 551; restriction of movements at Boones Ferry Road to and from Ehlen Road to right turn only with the installation of concrete traffic separator; and construct a new local county road connection between OR 551 and Boones Ferry Road south of the Western Wagon Village Mobile Home Park. Status: Project moving into final plans design. Bid Date: 02/04/2021. Project Manager: Paul Welch Funding: $8.5M

K18746 – OR47: Main Street (Carlton) Scope: Reconstruct Yamhill/Pine Streets and Main Street intersections, including curb ramp updates to comply with current ADA standards, to re-route traffic through downtown and repave Main St. between Yamhill St and Pine St. as part of a jurisdictional transfer. Status: Survey is close to completion and utility relocation is currently being completed. Design to begin in June 2020. Bid Date: Spring 2023 Project Manager: Christine Hildebrant Funding: $11.1M

K18749 - OR219: Aldercrest – Foothills Drive Scope: Construct bike lanes, sidewalks, curbs, drainage and landscape buffers on the West side of OR219 from Aldercrest to Fort Hills drive. Status: The design contract is currently under DOJ review. Preliminary design to kick off in summer of 2020. Bid Date: April 2022 Project Manager: AJ Blair Funding: $2.7M [pending 21/24 STIP approval, current STIP: $770K (PE and R/W phases only)]

K18854 - OR18: Fort Hill Road to AR Ford Road Scope: Complete alternatives analysis for the interchange area, select an alternative, develop design to design acceptance package, conduct right of way and utility surveys and purchase right of way. Status: Project is under initiation; kickoff in July, 2020. No funding for construction. Project Manager: Brennan Burbank Funding: $4.5M

3

K19062 – I-5: Aurora Donald Interchange (Exit 278), Phase 1 Scope: HB2017 project to develop and Interchange Area Management Plan (IAMP) that will focuses on short, med and long term improvements to the interchange. Status: Moving into preliminary plans phase of Phase 1 of preferred alternative, a Diverging Diamond Interchange. IAMP to go to Marion Co and OTC for approval in summer, 2020. Bid Date: 11/18/2021 Quick Hits project to pave shoulder of SB off ramp and install queue detection system Summer 2020. Project Manager: Anna Henson Funding: $47.6M [(pending 21/24 STIP approval; current STIP $25.8 (PL, PE, RW and CN funding)]

K19389 – OR18 spur: South Yamhill River Bridge (McMinnville) Scope: Bridge replacement Status: Project is in final plans phase. Bid Date: 12/17/2020 Project Manager: Valerie Greenway Funding: $40.9M [(pending 21/24 STIP approval; current STIP $4.3M (PE, R/W and UR phases only)]

K19909 – OR18: Newberg-Dundee bypass (Phase 2) Scope: HB2017 project to design a new roadway from the newly constructed Phase 1 at OR219 through the south side of the city of Newberg that will connect the bypass to OR 99W east of Newberg. Status: Project has begun Preliminary Engineering. No funding for construction. Project Manager: Anna Henson Funding: $ 22.4M K19929 – I-5: Kuebler Blvd to Delaney Rd widening Scope: The project improvements include adding a NB and SB travel lane. Phase 1: widening of the SB lane. Other phases will be added as funding becomes available. Three bridges within project area will need to be widened or replaced to accommodate the new travel lanes and shoulders. Status: The project is in Preliminary Engineering with a draft design acceptance phase scheduled for 11/2020. Bid Date: November 2022 Project Manager: Brennan Burbank/Andrew Walker Funding: $35.4M [pending 21/24 STIP approval; current STIP: $9.7M (PE and R/W phases only)]

K20070 - OR22: Independence Junction

4

Scope: Replace the nine (9) existing highway illumination lights with twelve (12) new foundations, poles, mast arms, and lights with LED fixtures at the intersection of OR22 and OR 51 west of Salem. The three additional lights will be installed east of the intersection to provide westbound vehicles advanced warning to reduce speeds before entering the intersection. Status: Project is in advanced design. Bid date: 10/22/2020 Project Manager: Bill Ness Funding: $975K K20122 – OR221: Michigan City Lane – Edgewater St (W. Salem) Scope: Repave highway OR221 between mile points 17.55 and 20.78; upgrade ADA ramps as applicable; upgrade traffic signals with reflective backing, add pedestrian crosswalk countdown timers; add pedestrian beacons at five existing un-signalized crosswalks. Status: Project is in Final Plans. Bid Date: 11/05/2020. Project Manager: Carol Houk Funding: $9.9M

K20123 – OR99E: J St to Dimmick Lane Scope: 3R preservation project, to rebuild pavement, sidewalk infill, upgrade ADA ramps and selected drainage improvements on OR99. Status: Project is on hold and new project created under K22205 to design and build only ADA ramps through the city of Hubbard. Design on ramps has commenced. Project Manager: Kumar Rethnasamy Funding: $400K

K20445 – OR153: Salt Creek (Ash Swale) Bridge Scope: Replace the existing bridge and improve road approaches on each side of bridge. Status: Project is in DAP plans design phase Preliminary design will begin in June. Bid Date: January 2022. Project Manager: Paul Welch Funding: $15.5M (pending 21/24 STIP approval (current STIP $1.03 (PE and R/W only).

K20681 – Region 2 Bridge Screening Project Scope: Installation of bridge protective screening to increase pedestrian and motorist safety on five (5) bridge overpasses that require screens under ORS 366.462. Screening will be added to four overpasses on OR22 west of Salem (Lancaster Drive, 72nd Avenue, Albus Road, and Cordon Road) and on OR26 at the Dersham Road overpass east of Banks. Status: Project is at Design Acceptance Phase (DAP) design. Bid date: 10/22/2020.

5

Project Manager: Bill Ness Funding: $1.3M K21238 – Mill Street SE Rail Crossing (Salem) Scope: Update pedestrian crossing parallel to rail crossing on Mill St to make ADA compliant. Status: Scoping is complete and negotiations for phase 2 (design) with consultant is underway. Project Manager: Kumar Rethnasamy Funding: $1.47M

K21374 – OR99W: Orrs Corner Road – Clow Corner Road Scope: Install various improvements to increase safety at two intersections on OR99W: Orrs Corner Road will include center lane median to limit left hand turns and Clow Corner Road will include a single lane roundabout. Status: Project is currently in preliminary design with Design Acceptance Phase to be completed by 2021. Bid Date: 2022 Project Manager: Valerie Greenway Funding: $10.5M

K21468 – OR22: Golf Club Rd – MP 25.9 Scope: Seal the road to preserve the existing pavement with a process known as Microsurfacing (similar to slurry seal). Status: The project bid on 5/21/20. The project received 3 bids and we anticipate Notice to Proceed. Construction August 2020 (1-2 mo duration). Project Manager: Paul Welch Funding: $1.8M K21553 – I-5: Salem – Albany Scope: Design for future project to install traffic surveillance cameras to monitor traffic incidents along I-5 corridor; install VMS signs to provide real-time information to drivers. Status: Obligation request for Preliminary Engineering funding has been submitted. No funding for construction. Project Manager: Andrew Walker Funding: $5.2M [pending 21/24 STIP approval; current STIP: $1.1 (PE only)]

K21566 – OR22: Kings Valley Highway Scope: Improve intersection safety by reconfiguring the roadway for safety of the traveling public. The proposed improvement includes a roundabout. Status: Preliminary Engineering to start in February 2021. Bid Date: Summer 2024

6

Project Manager: Valerie Greenway Funding: $10.5M (pending 21/24 STIP approval) K21705 – OR22: Center St Bridge (Salem) Scope: HB2017 project to complete design for seismic retrofit improvements such that the bridge could survive a major seismic event and continue to provide a functioning crossing of the Willamette River. Status: Preliminary Engineering will be initiated in 2021. Preliminary Engineering and Right of Way funding only. No funding for construction. Project Manager: Anna Henson Funding: $13.2M

Agenda Item 4.

ODOT Budget Picture Mid-Willamette Valley Area Commission on Transportation (MWACT) June 4, 2020

From: HUESTIS John <John.HUESTIS@odot.state.or.us> Sent: Wednesday, April 29, 2020 3:09 PM To: Jaffe, Mike <MJaffe@mwvcog.org> Subject: ODOT’s budget picture Please send this message out to the MWACT Membership asap. Thanks. To our ODOT partners – As a critical partner in the ongoing operation of our state’s transportation system, I want to share directly with you challenges that lie ahead for ODOT’s budget. To simplify a complicated story, unless we take proactive steps to bring our resources and expenditures into alignment, around the year 2024 ODOT will not have enough State Highway Fund resources to cover the costs of operating the agency. While the current COVID-19 pandemic certainly impacts our revenues, the structural issues the State Highway Fund faces are much larger than COVID-19. This shortfall is specific to the State Highway Fund resources that are available to cover the costs of operating the agency—paying for functions like day-to-day road maintenance and operations by ODOT forces, collecting revenue through the DMV and Commerce and Compliance Division, as well as administrative functions like human resources and information technology. This shortfall is not in the state and federal funds available for transportation projects in the Statewide Transportation Improvement Program or our multimodal grant programs, as those funds are specifically directed by law to investments in the transportation system. However, some of those state and federal funding streams may be challenged by COVID-19 or other factors. Many will wonder how ODOT can face a shortfall of operating funding after the recent passage of the largest transportation investment package in the state’s history. The reality is that virtually all of the funding from HB 2017 and other recent transportation investment packages was directed by law to the transportation system rather than to cover the agency’s operating costs and maintenance. The challenge is that our operating expenditures are growing by about 6% per year, while the resources we have available to cover these costs are growing at about 2% per year. This is by definition unsustainable, and in the near future our expenditures will eclipse our available resources. While we do not face an immediate shortfall, our executive leadership team is proactively working with the Oregon Transportation Commission to address this challenge. All parts of the agency will be seeking to maximize efficiency in order to close the budget gap. We will look for ways to innovate and do things differently so we get more bang for the buck. But we will also need to focus on core priorities and reduce service levels in some areas. Our decisions to bring revenue and expenditures into alignment will have impacts on our customers and stakeholders. We want to ensure that you understand the challenge, and we will engage with you as we

seek to solve it. We pledge that as we seek to close this gap we will keep customer needs in the front of our minds and engage our stakeholders and local governments in a spirit of partnership. If you would like more information, you can read our budget factsheet or listen to ODOT leaders and financial experts discussing this challenge at the Oregon Transportation Commission’s meeting on Thursday, May 14. You are also invited to participate in a webinar on Tuesday, May 19 from 3-4 pm at which we’ll be taking questions from the public. Both the OTC meeting and the webinar will be livestreamed on ODOT’s YouTube channel at www.youtube.com/user/OregonDOT/live, and you don’t need to RSVP for either event. While the road ahead will at times be difficult, we will navigate it together. Sincerely, Kris Strickler Director ~------------~

1FACT SHEETODOT’s Budget Picture | April 2020

ODOT’S BUDGET PICTURE

What’s happeningWe have a budget shortfall ahead of us in the State Highway Fund. The annual deficit is projected to start at about $30 million in fiscal year 2021, which begins in July, grow to $60 million in 2022, and then continue growing from there. Balances in the State Highway Fund can help cover the annual shortfall for a while, but we will exhaust those balances by 2024 if we do nothing.

The legislature has dedicated some of the State Highway Fund to transportation projects and debt repayment of bonds issued for past projects. Money dedicated to projects helps pay for our project delivery staff. But most of the State Highway Fund is used to pay for operating the agency, including all costs associated with maintenance and operations, highway indirect costs, revenue collection (DMV and Commerce and Compliance), and shared services (such as Support Services Division, Finance and Budget Division, and the Director’s Office).

The State Highway Fund doesn’t pay for everything within the department. These areas of the agency are funded through other sources: federally funded

projects, transit and rail programs; Transportation Safety Division; and much of the Policy, Data and Analysis Division. That means these areas may be affected differently than other areas of the agency.

Why it is happeningThe amount of State Highway Funds we have available to operate the agency is growing slowly. Vehicles are becoming more fuel efficient – and drivers are paying less in gas taxes. This is a long-term structural imbalance that will be worsened by COVID-19. While we know the COVID-19 downturn is currently severe, we don’t know how long it will last, so it’s difficult to predict the revenue impacts.

The April 2020 revenue forecast showed COVID-19 reducing total State Highway Fund revenue by a little over $120 million over the course of this biennium, but our economists developed this estimate with limited information about the course of the virus and its economic impacts. We will be updating the forecast in July with more recent data, and our fall economic and revenue forecast should give us a clearer picture.

2FACT SHEETODOT’S Budget Picture | April 2020

Before COVID-19, projections showed our revenues available to pay for operating the agency growing about 2 percent per year. The recent increases in gas taxes, DMV fees and weight-mile taxes are not available to help with the deficit. The legislature dedicated virtually all of the funds from HB 2017 (Keep Oregon Moving) to specific projects and programs, so those funds can’t be used to operate the agency.

In comparison, our operating expenses are growing about 6 percent per year. These expenses include our salaries, health care and pensions, supplies and services and more. Our costs will exceed our revenues starting in the 2021-2023 budget. Some employees may recall that in 2012-2015, we faced a lean period that was caused by many of these same factors.

What we are doingIf we don’t make adjustments now, we won’t have enough revenue to cover expenses. We’ve identified five strategies to help us balance our budget, but we need help from everyone in the agency. These strategies involve both the potential for reducing expenditures and for increasing revenue.

1. Focus limited resources on the most critical programs. We need to continue focusing on our most critical programs and stop doing some things that aren’t the highest priority. Employees can help identify processes and actions we’re doing that aren’t core to our business and our mission. An example of stopping something that isn’t critical is when DMV recently stopped issuing address change stickers which will save the agency about $1 million every two years.

2. Become more efficient. Identify opportunities to do our priority work differently with potentially less resources to save money while achieving similar outcomes. For example, we’ve found ways to save thousands of dollars on energy costs at some of our facilities.

3. Realign service levels. We always strive to do “A” level work. In some targeted areas or programs, we may need to intentionally reduce our level of service in order to free up resources for our highest priority work.

4. Shift costs from the State Highway Fund to other sources. We need to see if there are programs supported by the State Highway Fund that could be paid for using other funds, such as federal highway funds. For example, we might charge more indirect costs to projects or substitute federal money for state-funded programs.

5. Seek additional resources to help cover our costs. While we are reducing costs, we should seek out more revenue. Examples might include seeking federal grants for specific programs or asking the legislature to raise DMV fees to ensure they cover our costs.

Next stepsClosing the gap will require us to use all these strategies—and perhaps find others—while continuing to fulfill our responsibilities. By being proactive now, we can reduce the impacts going forward.

• The Agency Leadership Board is taking on this challenge. ALB is taking a strategic approach to managing this problem rather than just a tightening of the belt and allocating standard budget cuts across the agency. To this end, we created an ALB Budget Task Force to develop both short and longer-term solutions that will help ensure we have a sustainable financial management plan.

• Each division will be going through a process to prioritize their core work, look for efficiencies and consider their service levels. We will engage employees during this process.

• We need your creative solutions to address our challenge. Everyone will need to help us find ways to become more efficient and focus on our critical work. We encourage you to talk with your manager and teammates about ideas for saving and maximizing resources. You can also share your comments, questions and ideas with the ALB: ALB@odot.state.or.us.

• We are starting now, and our goal is to communicate the ongoing results of our joint efforts. We’ve established an intranet site where we’ll post updates and keep resource materials.

Agenda Item 5.

2020 Investment Strategy: Status Mid-Willamette Valley Area Commission on Transportation (MWACT) June 4, 2020

Oregon Department of Transportation

SRTS Program website: https://www.oregon.gov/ODOT/Programs/Pages/SRTS-Competitive-Infrastructure-Grant.aspx Contact: LeeAnne Fergason, leeanne.fergason@odot.state.or.us, 503-986-5805

How much is available? The 2021-2022 grant cycle will distribute approximately $26 million. The 2019-2020 Competitive Grant cycle distributed $15.6 million (see map)

Who can apply? Cities, counties, ODOT, tribes, transit districts, and other road authorities may apply.

What kind of projects are eligible? Safety projects that positively affect the ability of children to walk and bicycle to school. Projects must be within a public road right-of-way, consistent with jurisdictional plans, supported by the school or school district, within a one-mile radius of a school, and be able to be constructed within 5 years of the application. Project examples include sidewalks, median refuge islands, rapid flashing beacons, etc. The minimum funding request is $60,000 and the maximum funding is $2 million.

Where and when can I apply? Application materials can be found on ODOT’s SRTS website starting April 1, 2020.

Safe Routes to School: Competitive Infrastructure and

Rapid Response Grants

COMPETITIVE GRANT PROGRAM: ENGINEERING PROJECTS

HOW TO APPLY

2021-2022

Interested parties are encouraged to explore implementing all aspects of Safe Routes to School. ODOT’s Safe Routes to

School Program includes grant opportunities for construction projects, education and engagement programs, and technical and

planning assistance.

(Image Source: http://northwoodssaferoutestoschool.weebly.com/)

April 1 - June 15: Letter of Intent due June 1 – August 31: Application due

Oregon Department of Transportation

SRTS Program website: https://www.oregon.gov/ODOT/Programs/Pages/SRTS-Competitive-Infrastructure-Grant.aspx Contact: LeeAnne Fergason, leeanne.fergason@odot.state.or.us, 503-986-5805

What is the match requirement? 40% cash match is required unless the project meets the population, equity, or safety criteria for reduced match of 20%. More information on the reduced match criteria can be found on the SRTS website. What kinds of projects will rise to the top for funding? For the 2021-2022 round of funds, some of the top priorities included:

Equity: schools with a high percentage of students receiving free/reduced lunch Safety: areas were a crash has occurred or where risk factors such as high speeds, long crossing distances, and/or high vehicle volumes exist. Pre-kindergarten, Elementary, and Middle Schools: project around schools serving any combination of preK-8 education.

How much funding is available? The 2019-2020 Rapid Response Grants are still available and will distribute $1.8 million. The 2021-2022 grants will be available starting January 1, 2021 and will distribute $3M.

Who can apply and when? Cities, counties, tribes, transit districts, and other road authorities may apply at any time. https://www.oregon.gov/ODOT/Programs/Pages/SRTS-Rapid-Response-Grant-Program.aspx

What kind of projects are eligible? The same eligibility criteria as Competitive Grants plus: A recent crash occurred in the last twenty-four months involving a pedestrian or a bicyclist and the pedestrian/bicyclist was injured, seriously injured, or killed and the proposed project specifically addresses this incident effectively and cost effectively, or an urgent opportunity arises which means that something substantial and unexpecte1d has changed and must be addressed before the next Competitive Grant cycle. Project examples include sidewalks, median

refuge islands, rapid flashing beacons, etc. The maximum funding request is $500,000.

$10 million ($15 million starting in 2023) Safe Routes to School Infrastructure funds are allocated annually to three programs:

• Competitive Grant Program: 87.5% of funds

• Rapid Response Grant Program: 10% of funds

• Project Identification Program: 2.5% of fund

This one-pager focuses on the Competitive Grant Program. For information about Rapid Response and Project Identification Programs, visit SRTS Program website https://www.oregon.gov/ODOT/Programs/Pages/SRTS.aspx.

INFRASTRUCTURE PROGRAM OVERVIEW