BOARD OF DIRECTORS The Pavilion One Steinbrenner Drive May 10, 2012Agenda 1. Welcome Members & Guests......Greg Hearing, Chairman a. Shauna Burkes, HSN 2. Consent Items a. January 12, 2012 Meeting Minutes b. April, 2012 Financial Report 3. New Business a. Chris Roederer to Executive Committee b. Vote on New Board Members i. Koni Cassini, Tampa International Airport ii. Keith Lawless, Cox Media Group 4. Planned Giving update.................................................................Terry Balko ( BGCA) 5. Great Futures Breakfast Event............................................Anne Carney/Vic Holcomb 6. Strategy Development a. Strengthening the Board..............................................................Scott Jacobsen b. Marketing......................................................................................Phil Malcolm 7. Programs and Grants...................................................................................Chris Letsos 8. Development Report..................Cassandra Thomas 9. Community Relations.................................................................................Ricky Gallon 10. Presidents Report.........Brad Baumgardner 11. New Business 12. Announcements 13. Adjourn Notes: ________________________________________________________________________ ________________________________________________________________________ Great Futures Start Here!

BOYS & GIRLS CLUBS OF TAMPA BAY STEINBRENNER METRO SERVICES CENTER January 12, 2012Members Present: Anne Carney, Lynn Dumais, Matt Dumar, Luis Garcia, Vic Holcomb, Scott Jacobsen, Shelley Kolseth, Lori Liburdi, Ian MacKechnie, Phil Malcolm, Karen Mincey, Marc Spencer, Andrea White. Others Present: Brad Baumgardner, Brenda Browning, Ricky Gallon, Chris Letsos, Deborah McCarthy. Board Chair, Lynn Dumais called the meeting to order at 12:15 p.m. and introduced new board member, Matt Dumar with Grant Thornton. Matt spoke about work their company did in LA with a local Boys & Girls Club. Karen Mincey spoke about the story Fox 13 will be airing for Black History Month regarding community service that she was featured in. Part of the interview was taped at the West Tampa Club with the kids and Karen interacting. Shes hoping the Boys & Girls Clubs will get a positive spin from this. It will be aired on February 1st on the 5:00 pm news. Ricky spoke about Robert Half holding a Christmas party for our kids and showed a short video of the kids receiving their gifts. Robert Half have employees from all over the state attend this event. Consent Items: Minutes from the November 10, 2011 meeting and the December 2011 Financials were provided to the members for their review prior to the meeting. Lynn stated we are over 54K over our goal and our attendance is at 82%. Debbie McCarthy stated they may have to make a few changes but it will not change substantially. Motion to approve the Minutes and Financial by Scott Jacobsen, second by Vic Holcomb, Motion carried. Programs & Grants: Chris Letsos reported that we are going to refocus to serve more kids. Our membership is slightly down but we do have kids attending more frequently and longer duration. Our goal for ADA is 75% for attendance. On the Club level, our goal is to service 60% of kids one day a week, 40% two days and week and 25% three days a week. Our 21st Century site is achieving those goals. Kids are attending more frequently where we have teachers. On the Program side, in Sulphur Spring, the Y did not receive the grants. The community is looking more to use. Spring Hill opening pushed back to after spring break. Sligh proposal is at a committee at the school district. The County likes that we are serving over 35% of teens. Were eating the cost of team coordinators at each site. On the grant side, we plan to partner with Center for Girls, Tampa Housing, Champion for Children. This is a Families First program that will help mothers, fathers and teens and is mission driven. Our Youth of the Year candidates have been narrowed down to 3 to 4 kids. We have a panel that will select our area Youth of the Year on February 2nd. On April 15th 17th the State Youth of the Year will be held in Tampa. There will be an Amazing Race Tampa Edition and the kids will be going to Busch Gardens. We are looking for sponsors for this event at $5K to $10K. Chris asked the board for a Board Resolution to approve the receipt of OJP funding (Office of Justice Program) passed through Boys & Girls Clubs of America in the amount of $225K. It covers 6 different grants, some for minority male mentoring, general mentoring and military mentoring. Motion to approve by Shelley, second by Vic, Motion passed. Boys & Girls Clubs of Tampa Bay Board of Directors Meeting Minutes, January 12, 2012 Page 1

Development Report: Brad reported that Lisa went to the Tampa History Center. He is interviewing several candidates and hopes to make a decision in the next couple of weeks. He stated that fundraising and development people change every 3 to 5 years. Lisa did a great job and it will be tough to fill that position. The Yankees Luncheon gross, thus far, is ahead of where we were last year at this time. A copy of the Development Report was given to the board and Brad reported on outcome (copy available upon request). Scott hosted a One Club Event held on December 6th at NorthStar Bank that brought in $6,700. The Ribbon Cutting Ceremony for the Riverview Club is schedule for January 27 th. Sheriff Gee will be the guest speaker. They average about 85 kids a day. We should be at capacity of 105 by summer. Child Care licensing is based on how many toilets you have. He thought it was 15 kids per toilets. There is talk of adding toilets at the pavilion area so we can serve more children. Strategy Development Lynn thought it was a good time to decide what we want our vision to be as our guidepost to our strategies. There was a participation session with everyone writing down what they thought our focus should be. She suggested the board think about longer term. Scott spoke about board development. The committee will be meeting next week to review the score card for board members on attendance, giving and board dues. We lose a couple of members each year so we need broaden our search for new members. Phil spoke about Marketing and the exercise just completed was a good launching pad in working with the agency. Hes trying to identity some key events to leverage to get our word out. We want to be consistent in our message. Youth of the Year is a great opportunity for advertising. Jerome spoke about youth and violence in the West Tampa area. CDC of Tampa has been organizing committees to help control youth and violence. Thought we should get involved with them. Presidents Report: Brad reported that Riverview reached $250K match. Raised $1.673 and have about $50K in pledges. This board set aside $300K for operating budget. Brad also announced that Chris Letsos has been promoted to Vice President of Operations. This will help Brad in his fundraising efforts. BGCA has a new President, Mr. Jim Clark. We hope to have him at the Area Council meeting in the fall. Lynn is the Chair of the Area Council for the next 2 years. This is our 85th year of serving kids. Glenn and Brad are looking into having an alumni breakfast later in the year in hopes to double the donors. It would be at no cost to the guests. A great way to market and tell people about the Boys & Girls Clubs. Will be calling upon some board members for suggestions. Brad asked for contacts that he could talk to about planned giving and estate planning. He would like to get on a referral list in case he talked to someone that needed help in that area. He also stated a e-news letter will be going out regarding planned giving. The Leadership Institute within our organization has a group of 8 that are graduating. One of those members is Shervin Rassa. He graduated from college and has accepted a position for a Boys & Girls Club in Danville, VA as a CPO. National information: 3 out of 10 kids wont graduate on time, over 15 million kids are left unsupervised in the United Stated and 1 out of 5 kids live in poverty. Boys & Girls Clubs of Tampa Bay Board of Directors Meeting Minutes, January 12, 2012 Page 2

With there being no other business, Lynn adjourned the meeting at 1:06 pm.

Brenda Browning, Recorder

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Shelley Kolseth, Secretary

Date

Boys & Girls Clubs of Tampa Bay Board of Directors Meeting Minutes, January 12, 2012

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