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THE DISTRICT MUNICIPALITY OF MUSKOKA

CORPORATE AND EMERGENCY SERVICES COMMITTEE

AGENDA

Meeting No. CES~2001Friday, March 16, 2001

9:00A.M.Boardroom, District Administration Building

1. REPORTS FROM DETACHMENT COMMANDERS

Staff Sergeant Greg Skinner, Midland DetachmentInspector Mike Armstrong, Bracebridge DetachmentStaff Sergeant Ben Van Beek, Huntsville Detachment

2. REPORT FROM LAND AMBULANCE

Judy Moore, Muskoka Ambulance

3. MARINE PATROL STUDENTS FOR 2001 SUMMER SEASON

Recommendation

THAT the Corporate and Emergency Services Committee recommend toDistrict Council that the 2001 police budget include the cost of two marinepatrol students for the summer season at a cost of approximately$12,000.

4. HARDWARE/SOFTWARE INVENTORY SYSTEM CALLED TRACK-IT

Recommendation

THAT the Corporate and Emergency Service Committee recommend toDistrict Council the purchase of an application called Track-It, enterpriseversion, by Blue Ocean Software Inc. at a price not to exceed $8,800.00;

AND THAT the amount be included in the 2001 capital budget.

5.. TELEPHONE CAPACITY

Recommendation

THAT the Corporate and Emergency Service Committee recommend toDistrict Council that the main District telephone switch be upgraded at acost not to exceed $54,000.00 plus applicable taxes;

AND THAT the amount be included in the 2001 capital budget.

6. TAX POLICY UPDATE

Recommendation

information only

7. INFORMATION ITEMS

8. NEW BUSINESS

9. ADJOURNMENT

THAT the Corporate and Emergency Services Committee adjourns untilFriday, April 6, 2001 at 9:00 a.m. or the call of the Chair.

MIDLAND DETACHMENTMUSKOKA DISTRICT POLICE REPORT

TO: CHAIR AND MEMBERSMUSKOKA POLICE ADVISORY/EMERGENCY SERVICESCOMMITTEE

PERIOD: JANUARY/FEBRUARY 2001 .I".

DATE: 16 MARCH 2001

1. STAFFING:

GEORGIAN BAY lWP (South IPosition Authorized Complement Current Complement

Staff Seraeant 0.07 0.07Seraeant 0.33 0.31Uniformed Constables 2.99 3.01Plain Clothes Officers a aAdministrative Positions 0.2 0.23 (OAG 8 Clerk)Caretaker I 0.07Other

NOTE: Sergeant FERGUSON has beenassigned to the Municipality to liaison withCommunity Policing Committee and

Special Assigments: elected officials. One each of the 4Georgian Bay Crime Unit platoonsassigned on an as one uniform member is assigned toneeded basis. assigned to Georgian Bay each day/shift

71

2. QUARTERLY FINANCIAL REPORT:

N/A

3. DETACHMENT PLANNING ACTIVITY:

The Georgian Bay Township Community Policing Committeecontinues to meet monthly on every 2nd Thursday.

08 February 200108 March 2001

Meeting cancelled - bad weatherSenior Constable Dave Hobson attended

4. COMMUNITY OUTREACH:

Motorized Snow Vehicle Patrols:

Total Detachment Patrol Hrs:Georgian Bay Twp Patrol Hrs:

164 hrs53 hrs (32%) up from 25% as of lastreport.

- Overtime authorized by Regional HQ to supplement regularpatrols

- Increased number of members trained in MSV operation- Continued joint initiatives with MNR personnel - 330 ice fishing

huts checked

RIDE checks:

Total for February (Geo Bay Twp.):Vehicles checked:Results:

Traffic Unit Results (February):

Total Detachment Enforcement:Georgian Bay Twp Enforcement:

79

8251o impaired2 roadside tests administered2 HTA charges

up 65% over January, 2001up 228% over January 2001

5. MEETINGS WITH AREA MUNICIPALITIES:

8 March 2001

12 March 2001

Community Policing Committee Meeting - MayorKennedy in attendance representing council.

Meeting with Georgian Bay Association re: marineissues

6. CRIME REPORT CHART:

7. COMMUNITY POLICING OFFICE HOURS AND DIRECTED PATROLS:

Community Police Office Hours

1999 2000 2001 2002 2003 2004MONTH HOURS HOURS HOURS HOURS HOURS HOURS

Januarv 31 32.5 49.25Februarv 27 24.5 37March 33 10.75April 30 45.5May 27 26June 30.75 33Julv 10.75 13Auaust 28 32SeDtember 35.5 19October 38.5 20.5November 36 5December 28 24

TOTAL 355.5 285.75 86.25 0 0 0

Directed Patrol Hours1999 2000 2001 2002 2003 2004

MONTH HOURS HOURS HOURS HOURS HOURS HOURSJanuarv 51 161 88Februarv 91 117 93March 151.25 145.5April 125 207Mav 126 188June 90.75 138July 103.5 102.5Auaust 83.5 140.5September 86.5 93October 98 98November 116.25 63.5December 128 50.75

TOTAL 1250.75 1504.75 181 0 0 0

8. ISSUES NEEDING ACTION:

Traffic Unit to continue with monthly reviews.

Community Policing Committee is looking at ways to enhance theirrole - Guest Speakers at meetings, GHQ tour, Other CPC initiatives,etc.

'1/

9. FUTURE PLAN:

Marine Plans (schedule, event participation, etc) to be finalized forupcoming season.

Marine Training: 1 Basic Marine course1 Launch 2 course

10. RECOMMENDATIONS:

Nil

BRACEBRIDGE O.P.P. POLICE ADVISORY/EMERGENCYSERVICES REPORT

The Chair & Members

Bracebridge Detachment Report

Period: Ending February 28,2001

STAFFING

POSITION AUTHORIZED COMPLEMENT CURRENTCOMPLEMENT

INSPECTOR 1 1

SGT. 5 5

UNIFORMED 51 51CONSTABLESPLAIN CLOTHES 8 8OFFICERSCADETS 2 2ADMIN. POSITIONS 5 5(CLERICAL)OTHER 23 2.3(CARETAKERS)SPECIAL Const. Crisp seconded to Project "P·'. Constable Parker seconded to CIB.. PICASSIGNMENTS Phil Pace retiring March 30, PIC Adele Gordon transferred to Orillia on April

2.. PIC Shawn Campbell transferred to Central Region HQ on April 2 asCanine Handler posted to Bracebridge.

QUARTERLY FINANCIAL REPORT

• NOT AVAlLABLE

DETACHMENT PLANNING ACTIVITY

• Detachment planning meeting scheduled for Friday. March 23.. 2001 at Bracebridgedetachment

COMMUNITY OUTREACH (I.E.; YOUTH OFFICER, LOCK IT OR LOSE IT,COTTAGE WATCH ETC.)

• I will present a report on the Snowmobile Patrols and enforcement at the meeting.

MEETINGS WITH AREA MUNICIPALITIES

• None scheduled.

CRIME REPORT CHART

• The OPP is currently changing oyer to a new records management system forwriting reports and compiling statistical information.. Because of this changeoverwe will be unable to present accurate information oyer the next two to three months

DIRECTED PATROLS

• Bracebridge officers did 24 hours of foot patrol in February and 66 hours of footpatrol in January The officers had 113 directed patrol hours in February and 318hours of directed patrol in January.

• A total of 1065 vehicles were checked in RIDE lanes in February and IIH vehicleswere checked in RIDE lanes in January. We have charged 18 people with drinkingand driving offences in 2001.

ISSUES NEEDING ACTION

• The Port Carling Community Policing office is now equipped and operational Weshould schedule a ribbon cutting for this facility

FUTURE PLAN

• I have assigned Sgt. Mike Tennent as the planning officer for the Wakestock eventin Bala this year. We have been able to get the Regional Emergency Response Teamauthorized to work this event on the Friday and Saturday night

• Sgt. Gerty Tryon has been assigned as the liason for the Riverfest in Bracebridgeand has been working with the planning committee for that event

RECOMMENDAnONS

HUNTSVILLE DETACHMENTCORPORATE & EMERGENCY SERVICESREPORT

To: Chair and MembersMuskoka Police Advisory/Emergency Services Committee

From: Staff Sergeant B.. (Ben) VAN BEEKHuntsville Detachment

Date: 16 March 2001

1 Staffing·.

Position Authorized Complement Current ComplementS/Sergeant 1 1Sgt. 4 4Constables 33 32Administrative Positions 3 3Other 1 1Cadet 1 1

Cadet Tyler Pratt has started with us recently. We have also been able to acquire adirect hire Constable Matthew Turner from the Peel Regional Police Service ..

All our people have now completed their RMS Niche training in the last two months ..Almost daily three or four of our people were at the Leslie Frost Centre in Dorset takingthis week long computer training course.

2. Quarterly Financial Report

3. Detachment Planning Activity: The last Detachment Planning Meeting was held on 30January 2001 at the Ministry of Transportation boardroom. Plans for this quarter were setand the results of the previous quarter were reviewed. The minutes have gone out to all.

4. Community Outreach:

Total hours spent in Community Police Offices for 2000

Huntsville Community Policing OfficeDwight Community Policing Office

150..50 Hours220.00 Hours

5. Municipal Meetings Attended:

A call was received from a homeowner on Echo Lake in the Lake of Bays area recentlyreporting a person transporting a television on a snowmobile across the lake. A car wasdispatched, however, the snowmobile was gone. The following morning officers onsnowmobile patrol followed the tracks and discovered another homeowner watching hisnew television set in his own home ..

6. Crime Reports ( not available)

Plan is to continue the directed patrols and target problem areas with increased patrols asper our Detachment ICommunity Plans and our business plans.

7. Re-Directed Patrol Hours

JAN01 FEB01 MAR01 APR01 MAY01 JUN01 JUL01 AUG01 SEP01 OCT01 NOV01 DEC01

HTVL 199.25 85.75LAKE 106.00 72.00OFBAYS

FOOT PATROL HOURSI JAN01 FEB01 MAR01 APR01 MAY01 I JUN01 JUL001 AUG01 SEP01 OCT01 NOV01 DEC01

I 101.75 37.75 I

RIDE STATS for the month of January - February 28, 2001

Total Ride Check Stops:

Impaired drivers arrested

Accidents involving alcohol

Snowmobile Patrols

2000

2000

2000

1007

16

5

2001

2001

2001

446

9

5

Totals for January and February.Patrol Hours- 305Snow mobiles checked- 3375Charges- MSVA: 21

LLA: 2Warnings- 48Snow mobile accidents- 11Persons injured- 7Fatalities- 1

8.. Issues needing Action:

I am continuing to work with the District Planner, Mr. Jim Green and the three towingassociations in Muskoka to address a regional towing policy. We are heading in adirection of self-regulation and standards across Muskoka. The next scheduled meetingis 21 March at 2 pm.

Marine Policing is another area of concern that I am still working on for this comingsummer. We were once again successful in securing four Summer EmploymentPositions between Huntsville and Bracebridge detachments from the provincialgovernment

I am waiting for a retired Marine trained officer to return from his Florida winter vacation inregards to employing him to be part of our solution to having more visibility on thewaterways this summer.

Highway safety is also a continuing concern for us on Hwy 60 with the widening fromMuskoka Road 3 to Road 23.. On the 6th of March the contractors again started workingon the reconstruction of Hwy 11 from the north Junction to Novar.

9. Future Plans

To continue working on the issues requiring action

B. VAN BEEKStaff SergeantDetachment Commander

Muskoka AmbulanceReport to Corporate and Emergency Services Committee

Reporting Period:

Call Volume by Station

January 1-January 31, 2001

~'$:',

Mactier Port Carling Huntsville Bracebridge Gravenhurst Totals2000 2001 2000 2001 2000 2001 2000 2001 2000 2001

Code 1 deferable) 3 12 23 30 76 131 134 31 53 298Code 2 transfer/non urgent) 1 7 7 8 44 75 71 6 14 143Code 3 uraent) 2 4 4 15 28 38 30 26 21 87Code 4 (life threaterunq) 18 10 4 26 66 69 90 56 68 238Code 8 (standby) 8 27 11 53 66 132 203 122 118 425

ITotals I 321 601 01 49] 1321 2801 4451 5281 2411 2741 11911

Cross Border Calls by Station

IMactier Eort Carling ::JHuntsvilie IBracebndge IGravenhurst ~

2000 2001 2000 2001 2000 2001 2000 2001 2000 2001

Not CurrenUyAvailable

Average Response Time by Station (Code 4 calls) (T2-T4)

IMactier [port Carling :JHuntsville IBracebndge IGravenhurst l

Service Hours

District Wide Available Hours

Total Hours over/under

Community Service/Public Relations Events

291.25 (Call Back, Shift Overrun & Upstaffing)

[ 1120lof "additional" staffing available

[ 828.751Under

~Name of Event [ocation IHours ITalk at Daycare Centre Utterson Communicy Centre 3 hours WorkingOPP Auxiliary Orientation Night Bracebride Ambulance Station 1 hour WorkingTalk at Davcare Centre Falken Road, Huntsvill, 2 hours Workina

~

Vehicles and Equipment maintained per Contract Schedule

Vehicle Comments:

None

General Comments:

We continue to experience higher than usual call volumes

~~

DatetJg/0/

Muskoka AmbulanceReport to Corporate and Emergency Services Committee

Reporting Penod:

Call Volume by Station

February 1, February 28, 2001

~

Mactier Port Carling Huntsville Bracebrtdge Gravenhurst Totals2000 2001 2000 2001 2000 2001 2000 2001 2000 2001

Code 1 (deferable) 0 4 17 69 85 119 87 26 36 229Code 2 (transfer/nonuroent) 1 3 8 37 44 70 43 8 15 113Code 3 urgent) 2 7 3 24 37 17 34 14 16 97Code 4 life threatening) 16 15 13 77 59 56 67 54 55 209Code 8 standby) 7 23 11 71 84 114 166 103 90 374

ITotals I 261 521 01 K~ 2781 3091 3761 3971 2051 2121 10221

Cross Border Calls by Station

IMactier Eort Carling :::JHuntsville IBracebridge ~Gravenhurstl

2000 2001 2000 2001 2000 2001 2000 2001 2000 2001

Not CurrentIy Available

Average Response Time by Station (Code 4 calls) (T2-T4)

IMactier ~ort Carling ::JHuntsville IBracebridge IGravenhurst I

Service Hours

District Wide Available Hours

Total Hours over/under

Community Service/Public Relations Events

368.25 Call back, Shift Over run & Upstaffing

[ 1120' of "additional" staffing available

[ 751.751under

IName of Event (Location IHours ISnowmobile Poker Run Bracebrtdq ; Davs Inn 2 hrs. VolunteerMock Snowmobile Crash Raymond, with Fire Department 6 hrs VolunteerIce WaterRescue Demo Bala, with Fire Department 2 hrs WorkingSilver Pines Family Fun Days Kilworthy 14.5 VolunteerTalk & Tour for SK Students Glen Orchard Public School 3 hrs Working

~Vehicles and EqUipment maintained per Contract Schedule

Vehicle Comments:

~~

With our increase In call volume and kilometers travelled we are struggling to meet our preventative maintenance schedules.We are anxiously awaiting the addition of "spare" vehicles to assist this process.Vehicles are being rotated throughout the stations in order to rnanrmze the distribution of mileage throught the entire fleet.General Comments:

Handouts of two recent newspaper articles are attached for your Information.

Date

vi

PLANNING AND ECONOMIC DEVELOPMENT DEPARTMENT70 PINE STREET, BRACEBRIDGE, ONTARIO P1 L 1N3

TELEPHONE (705) 645-2231 1-800-461-4210 (In 705 area code) FAX (705) 646-2207

THE DISTRICT MUNICIPALITY OF MUSKOKA-*----To: Chair Tom Pinckard and Members

Corporate and Emergency Services Committee

From: Jim Green

Re: Marine Patrol Students for 2001 Summer Season

Date: March 2, 2001

Recommendation

That the 2001 police budget include the cost of two marine patrol students for thesummer season at a cost of approximately $12,000.

Origin

Request from the Detachment Commanders.

Analysis

For the past two years, Muskoka has augmented the OPP marine patrol programby providing two students to work with the full-time marine patrol officers. Thisfacilitates a significant increase in coverage during the busy summer season asthe full-time officers can in effect double their patrol activities.

Marine patrol is a mutual high priority of the OPP and Muskoka and therefore asmall investment by District Council is worthy of consideration. The OPP alsomake application under the Ontario summer placement program for four studentsbringing the total to six students working with the police in Muskoka.

It is estimated that the cost of two students for a 15-week period would beapproximately $12,000. This cost has been part of the police budget for the pasttwo years.

Respect~ubmitted,

/1"5J:~~ac~~,1ommissioner of Planning and

Economic Development

With the concurrence of,

/!~ /.

! ~. ,.~? ,,//fi//~

.John McRaeCommissioner of Finance andCorporate Services

DATE: March 12,2001

TO: Chair and Members of the DistrictCorporate and Emergency Services Committee

FROM: Geoff Plummer; DirectorMuskoka Computer Centre

SUBJECT: Hardware/Software inventory system called Track-It

Recommendation:That the Corporate and Emergency Service Committee recommend to District Councilthe purchase of an application called Track-It, enterprise version, by Blue OceanSoftware Inc. at a price not to exceed $8,800 .. 00 and;THAT the amount be included in the 2001 capital budget.

Background:Currently the Centre has been manually tracking and serial numbering hardware andsoftware versions installed on systems that we are contracted to look after. This is avery labour intensive exercise, which is consuming staff resources. The results of thisare never up to date and the accuracy is suspect. The only way of improving thisaccuracy and at the same time reducing staff time to accomplish this is to automate thistask ..

When a service call is received a work order is created to track the item. This also is amanual job up to when the information is entered into a spreadsheet for billing purposesetc.. Tracking the progress on these work-orders is also a time consuming manual task ..This labour intensive application can be greatly enhanced using electronic means.

Analysis:In an effort to reduce administrative and clerical functions the Centre has been sourcingsoftware that can assist in this area. The product that we have tested that meets all ourneeds is called Track-It. Two of the many functions that this application can provide isinventory control and work order/billing control.

Inventory control is handled automatically by the application. How it works is theapplication resides on a server and monitors the network. Whenever a system isrebooted Track-It performs an audit of the hardware and all installed software thenupdates the database.. This information can be queried at any time. The savings inemployee time required to manually perform this task would be substantial also theinformation that this application can provide will be considerably more accurate and upto date then how it is currently being collected. This will provide the users and theCentre's staff with accurate reports on what is being used in what location and on whathardware. In the event of a problem the database can be queried in an effort to find asolution. This collection of data is handled by the application with no intervention fromthe Centre's staff.

This application offers an excellent work order system allowing all MeC staff the abilityto create, change, add, delete and bill. All work orders are kept in a database for easyretrieval. Due dates are generated and job lists can be created. Work orders can besearched using parameters that can assist us in tracking problems and identifyingsolutions that have already been created in the past When a work order is createdinformation is entered on the problem at hand. If the problem is related to a particularworkstation Track-It will provide a link to the inventory base providing information as tothat systems hardware and software configuration.. As work progresses on a work orderinformation is logging and saved for future use.. If supplies are used they can beincluded and costing is provided for billing purposes. Work can be scheduled inadvance.

With the move over to a new licensing agreement with Microsoft one of ourresponsibilities is to maintain proper tacking of all licensed products in use within ournetwork, The only way to properly handle this is via software. This product provides thisfunctionality.

Other functions include purchase order' control, stock inventory control, library andtraining tracking ..

The version that was evaluated was the full enterprise release. This version offerssome major additional features over the regular version. The enterprise version willallow the Centre the ability to track information throughout the network from one servervia the Internet It also supports allowing selected users the ability to query thedatabase hence they will be able to "see" the status of orders that are currently beingworked on.

Although the cost of the Enterprise version is double the regular version it is less costlythan ordering a copy for each location (6 required at $4,120 per copy)

The system accommodates an extensive reporting package using Crystal Reportsallowing the generating of custom reports if required. A link between this application andthe General Ledger Application for the purpose of uploading financial data is alsopossible, albeit with an interface program.

Financial Analysis:Currently the Centre's staff is spending approximately 4 hours per week manuallyadministrating the work orders, miscellaneous billings and maintaining a very basicinventory of hardware, We are not able to track software versions in use and when ahardware problem arises we cannot rely on the manual inventory to assist us withsolving the problem. It is estimated that Track-It will save the Centre a minimum of 4person hours per week..

Capital Cost - Track-It

Annual Support Cost

$8,720.50

$2,179..59

Cost to operate Track-It for the first two years $13,079.68

Annual Savings in staff time

Savings in staff time for the first two years

$6,48128

$12,962.56

The cost to purchase this software and the annual maintenance will be recovered in thefirst 25 months of operation,

:ECtfUIlY submitted

~~~orMuskoka Computer Centre

DATE:

TO:

FROM:

March 12, 2001

Chair and Members of the DistrictCorporate and Emergency Services Committee

Geoff Plummer

SUBJECT: Telephone capacity

Recommendation:THAT the Corporate and Emergency Service Committee recommend to DistrictCouncil that the main District telephone switch be upgrade at a cost not toexceed $54,000,00 plus applicable taxes and;THAT the amount be included in the 2001 capital budget

Background:The current switch has been in service now for 8 years, and has been expandedas required to meet our requirements. This switch is now at its maximumcapacity of 200 ports of which only 6 are unused.

There are currently three requests, which cannot be answered at this time due tothe limited capacity of this switch. The first being a request from the Water andSewer Administration Office to provide extension numbers to each staff memberlocated on Taylor Road. The second request is a 9-1-1 addressing issue thatcan be addressed with a hardware/software upgrade that our switch cannotcurrently accommodate. This request surfaced when there was an emergency inthe Cedar lane Board of Ed office, which is shared with the District A 9-1-1 callwas placed from Cedar Lane but since the switch was located on Pine Street thecaller ' .. 0. was Pine not Cedar which lead to confusion for the respondingemergency team. The third request will be to provide the same service to theMuskoka District Housing Authority as to the Water and Sewer Administrationoffice. They require four lines

Analysis:In order to answer the first and third request requires the installation of Voiceover Internet Protocol (V over IP) software and hardware .. The second requestrequires the installation of a specialized board within the switch, which requires 8ports

There are two options that can provide a solution to this problem One option isto install a high-speed line (T1) that will initially free up 5 card slots or 40 ports. Aport on this switch will handle either a telephone line or extension. The otheroption is to upgrade part of the switch giving us a total of 12 additional card slotsor 96 lines

0.lib

The second option will allow for a further expansion of 40 ports over and abovethe initial 96 ports if and when required by replacing the remaining 5 older 6-slotcabinets with 58-slot cabinets ..

Due to the restricted expansion capability of the first option it is notrecommended at this time.

Other points for consideration:• with this installation the switches at W&S and MDHA become redundant,• all lines running through our switch are monitored by our current software,• grouping of lines can be made to be more efficient,• the public will not be channeled through two operators to reach Water and

Sewer or Muskoka District Housing Authority.

Resp~9lt)J"y subn;iHed

.> -1/"/.?"~~I/~/

Geoff I mer, DirectorMuskoka Computer Centre

Option one (T1 circuit - high-speed voice/data line capable of handling 24standard Centrex lines)

Capital Cost:Installation T1Switch Installation9-1-1 provisionExtension provision (V over IP)Switch configuration

Switch Upgrade

Cost per site to accommodateV over IPTotal cost for three sites

1,000 .. 00500.00565.00

9,495 .. 00500 .. 00

8,495 .. 00

12,060.. 00

25,485.. 00

Total Capital $37,545.00

Operating Cost:T1 1,327..00Less: Savings from OPX lines 480 .. 00

24 trunk lines 864.00Total monthly savings 17.00Total annual operating savings $204.00

Total number of ports left vacant for future expansion 6

13,190.009,495 .. 00

500..00

Option two (upgrade current telephone switch)Capital Cost:

Switch upgradeExtension provision (V over IP)Switch configuration

Switch Upgrade

Cost per site to accommodateV over IPTotal cost for three sites

8,495 .. 00

27,685.. 00

25,48500

Total Capital $53.170.00

Operating Cost:OPX line savings - monthly 480.00

Total annual operating savings $5.760.00

Total number of ports left vacant for future expansion 70

NOTE Each OPX, Off Premise Extension, costs $6000 per month

70 PINE STREET, BRACEBRIDGE, ONTARIO P1L 1N3TELEPHONE (705) 645-2231 FAX (705) 645-5319

1·800-461-4210 (705 AREA ONLY)

DISTRICT MUNICIPALITY OF MUSKOKA-*----Memorandum

To: Chair and Members of Finance and Emergency Services Committee

From: John McRaeCommissioner of Finance & Corporate Services

Date: March 12, 2001

SUbject: Tax Policy Update

Recommendation:

For information only

Background:

The Continued Protection for Property Taxpayers Act, 2000, (Bill 140)which came into force January 1, 2001, is an Act to amend theAssessment Act, Municipal Act and other Acts with respect to propertytaxes. The following are some of the amendments:

• Continue to limit tax increases on commercial, industrial andmulti-residential classes in perpetuity.

• Interim Levy• Real time vacancy rebates• Standard tax bill• Tax rebates for charities• Frozen assessment listing corrections• Request for reconsideration• "Unduly Burdensome" provision for residential properties• New construction rules extended to class changes

99 ..\.J recycled paper

Analysis:

In order for the District and Areas to comply with the above amendmentsthe following regulations and information are required:

• Standardized tax bill regulation• Transition ratios regulation• Threshold ratios regulation• Education rates regulation• Vacant building rebates regulation• Definition of "municipal levy increase"• Delivery of the "pre-flip file" from OPTA• Calculation of cap and clawback regulation• Calculation of phase-ins regulation

The Ministry of Finance has indicated that the transition ratios will onlybe preliminary by the end of March. There is no indication when the finaldecision will be made by the Ministry on what ratios will be used. Inorder to do an analysis, required to consider the tax mitigation toolsprovided under the above Act, the Province is updating the OPTAsystem that is made available on the internet. The changes to thesystem will not be available until March 31,2001.

In the event that the above regulations are not available by the nextDistrict Council meeting it is recommended that we petition the Provinceto extend the deadline for the District of Muskoka to pass by-laws toestablish tax rates for 2001 and possibly the Tax Ratios and OptionalProperty Classes by-laws.

Respectfully submitted for you consideration,

John McRaeCommissioner of Finance and Corporate Services

70 PINE STREET, BRACEBRIOGE, ONTARIO P1L 1N3TELEPHONE (705) 645-2231 FAX (705) 645-5319

1·800-461-4210 (705 AREA ONLY)

DISTRICT MUNICIPALITY OF MUSKOKA-*-----Memorandum

To:

From:

Chair and Members of Corporate and Emergency Services

Committee

John McRaeCommissioner of Finance & Corporate Services

Date:

Subject:

15 March 2001

Chair's Vehicle

Recommendation:

THAT the District Chair be requested to use his own vehicle for Districtbusiness;

AND THAT the District Municipality of Muskoka enter into a lease agreementwith the District Chair for the lease of his vehicle at a monthly rate of $900.00 permonth;

AND THAT the vehicle shall be a 2001 model or later and have specificationsnot less than those of the pervious vehicle purchased for the District Chair's use inhis capacity as Chair;

AND THAT this leased vehicle shall be used by the Chair to the same extent andcapacity as pervious District Chair vehicles;

AND THAT the terms of the said lease be satisfactory to Muskoka ;

AND THAT the Commissioner of Finance and Corporate Services be authorizedto sign the said lease on behalf of Muskoka.

Origin:Analysis of District of Muskoka's 2001 fleet requirements

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Analysis:

An analysis of the fleet costs for the Chair since 1986 shows that the averagemonthly cost, adjusted in 2001 dollars, is between $800.00 and $900.00. Thisindicates that regardless of where the Chair lives the cost for travel in the capacityof Chair is approximately the same.

The District's policy is that the Chair shall not use the District's vehicle forpersonal purposes. From time to time we are question by the public and RevenueCanada on the use of the vehicle. This results in additional administrative workfor both the staff and the Chair. The proposed lease would eliminate this concernand result in no increase in the Chair's budget.