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AGENDA WITH RECOMMENDATIONS FROM THE DIRECTOR OF SCHOOLS

RUTHERFORD COUNTY SCHOOL SYSTEM

2240 Southpark Drive Murfreesboro, TN 37128

October 22, 2015

5:00 P.M.

1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. MOMENT OF SILENCE

4. APPROVAL OF AGENDA

Recommend Approval --- motion to approve the agenda as presented.

5. APPROVAL OF CONSENT AGENDA (TAB 1)

A. Minutes: September 24, 2015 October 14, 2015 B. Community Use of Facilities C. Routine Bids:

Bid #3051 – Telescoping Bleachers (Smyrna Elementary) Bid #3152 – Fire Alarm and Intercom Parts Bid #3153 – New York City Field Trip (Stewarts Creek High) Bid #3154 – Ceiling Tiles, Grids, and Installation Bid #3155 – Automobiles Bid #S15-01 - Surplus

D. 35 Hour Title I Funded Extended Contract at LaVergne Lake Elementary E. Title I Contract with Appelbaum Training Institute

Agenda, October 22, 2015 Board Meeting 2

F. Title II Contract with Blackburn Consulting Group, Dr. Abbigail Armstrong G. Title II Contract with Blackburn Consulting Group, Dr. Barbara Blackburn H. Title II Contracts for Hands on Science Trainers I. School Salary Supplements and Contract Payments:

Name Amount School Funded By Description

Richard Bolden

NTE 2,875.00 Eagleville

School Funds - Basketball +

Athletics

Bus Driver (Athletics), Jr Pro Assignor,

Recreational + Practice Official

Shane Chapman


School Funds - Basketball


Chad Leeman


School Funds - Athletics Bus Driver

Alan Pepper




Joseph Reed

NTE 600.00 Eagleville



Darren Shanks




Joseph Wilson




Larry Dobbs

NTE 2,500.00 Riverdale Football Boosters Field Maintenance

Christy Jenkins

NTE 500.00 Riverdale

Cross Country Boosters

Assistant Cross Country Coach

Riki Willmon

NTE 1,400.00 Riverdale

Cross Country Boosters

Assistant Cross Country Coach

Julie Wankel

NTE 1,200.00

Rock Springs Middle

School Funds - Volleyball

Assistant Volleyball Coach

Paraskevi Gargalianov-Regan

500.00 Siegel High



Celina Thornton

750.00 Siegel Middle



Victoria Atwood

3,000.00

Stewarts Creek High



Benjamin Bowers

1,000.00

Stewarts Creek High

School Funds - Baseball

Assistant Baseball Coach

John Calley

1,250.00

Stewarts Creek High




Chasity Cook

800.00

Blackman Middle

School Funds - Girls Basketball

Assistant Girls Basketball Coach

Joshua Scalf

$30 per lesson /

hour Blackman

Middle School Funds -

Band Private + Group

Instruction

Zachary Jones

2,500.00 Central Magnet

School Funds - Tennis

Assistant Tennis Coach

Jesse Messick



Assistant MS Baseball Coach

TJ Allen




Brandon Bassham




Chris Behm




Tommy Betty




Matthew Boyett




Josh Brawley




James Buttery




Brandon Lamb




Robert Leathers




Turner Long




Kodi Majors




Tim McGehee




Chris Moore




Marie Papini




Connor Poff




Stefon Porter





Del Rankins




Evan Rives




Bobby Smith




Kevin Snell




Rickey Starks




John Stevenson




Matthew Lewis Taylor IV




David Tollett




David Tippett




Jeremy Tuggle




Matt Vaughn




Brett Whaley




Keith Woods




Adam Sprouse

550.00 LaVergne High

School Funds - Band

Teaching the front ensemble

Craig Watkins

4,800.00 Riverdale

School Funds - Half Timers +

Gospel Ensemble

Choreographer, studio engineering, + set

design

Kyle Tilghman

2,000.00 Smyrna High



Marlene Byrd-Collins

NTE 3,800.00

Stewarts Creek High

School Funds - Football Laundering uniforms

James Dean Johnson

NTE 10,000.00

Stewarts Creek High

School Funds - Band

Assistant Percussions Coach

Tara Johnson

$70 per student

per month Stewarts Creek

High Music Boosters Private Lessons

Jennifer Zimmerer

$70 per student


High Music Boosters Clarinet Lessons


Brandon Utley ** Hourly

Christiana Elementary

Clubs, Athletics + Outside Groups

Additional Custodial work during the

2015/2016 school year * approved previously for an amount $500 or greater ** not less than regular rate – or overtime rate if over 40 hours during the week *** anticipate amounts over $500 this school year **** amend prior approval

J. Non-Faculty Coaches: According to Tennessee Secondary School Athletic Association (TSSAA) guidelines, Board of Education approval is required to allow non-faculty coaches to participate in the school athletic programs. The following non-faculty coaches are for the 2015-2016 school year: Name School Sport

Bizarri, Ryan Thurman Francis AA Robotics Bowers, Jason Blackman Middle Archery Frazier, Kathryn Christiana Middle Band Garrett, Carrie Buchanan Elementary Archery Hager, Kelly Thurman Francis AA Girls Basketball Hardin, J. Heath Smyrna High Basketball Harrell, Cynthia Buchanan Elementary Archery Haynes, Nicholas Rock Springs Middle Band Hill, Bridgett Buchanan Elementary Archery Hockenberry, David Smyrna Middle Boys Basketball Hughey, Matthew Blackman High Girls Basketball Johnson, Shakira Siegel High Girls Basketball LaFrance, Robert Central Magnet Soccer Lee, David Oakland High Baseball Luellen, Rebekah Smyrna Middle Swimming Manning, Matthew Oakland High Boys Soccer Napier, Jessie Rockvale Middle Archery Parker, Dustin Oakland Middle Boys Basketball Pecoraro, Joseph Riverdale High Archery Pecoraro, Susan Riverdale High Archery Perry, Terrell Blackman High Track Pruitt, Jaron Siegel High Wrestling Putnam, Isaac Buchanan Elementary Archery Putnam, Kelly Buchanan Elementary Archery Richardson, Charles Smyrna High Boys Basketball Smith, Dana Thurman Francis AA Archery Soffiantino, Tyler Oakland High Boys Basketball Spintzyk, Chris Oakland Middle Boys Soccer Tate, LeVon Siegel High Basketball Waldecker, Seth Oakland High Swimming


Wankel, Lauren Rock Springs Middle Basketball Watkins, Mary Riverdale High Halftimers

Recommend Approval --- motion to approve the consent agenda items as presented. 6. VISITORS 7. RECOGNITION

Central Magnet School Teacher Kyle Prince has been named the Middle Tennessee Grand Division Teacher of the Year by the Tennessee Department of Education. 8. SPOTLIGHT ON EDUCATION School Nutrition – Fred Blair 9. COMPUTER INSTALLATION UPDATE

Steve Solomon, Technology Support Supervisor

10. NEW AND REVISED POLICIES (TAB 2) Policy3.206 (Community Use of School Facilities) Purpose of revision: Add a provision prohibiting the use of school facilities for funeral, cremation, or burial purposes or services. Memorial services may be permitted for individuals who have particularly strong involvement with a school or the school system if approved, in advance, by the Director of Schools and so long as the deceased is not brought onto the school property. Policy 5.118 (Background Investigations) Purpose of Adoption: The adoption of the policy is recommended by the Tennessee School Board Association to be compliant with state and federal law requiring policies and/or procedures that address use, dissemination, retention, security, storage, disposal, chain of custody and misuse of criminal history background check records. Recommend Approval --- motion to approve the revisions to Policy 3.206 and the adoption of Policy 5.118 on first reading as recommended by the Policy Committee.


11. STATE OF SCHOOLS REPORT Don Odom, Director of Schools

12. DIRECTOR OF SCHOOLS ANNUAL EVALUATION

Recommend Approval --- motion to approve contracting with the Tennessee School Boards Association to assist the Board in regards to the annual evaluation of the Director of Schools for the 2015-2016 school year.

13. INSURANCE UPDATE

14. GENERAL DISCUSSION BY BOARD MEMBERS 15. ADJOURNMENT

RUTHERFORD COUNTY SCHOOL SYSTEM Board of Education Meeting

2240 Southpark Drive Murfreesboro, TN 37128

Minutes of September 24, 2015

Board Members Present Wayne R. Blair, Chairman Terry Hodge, Vice Chairman Jim Estes Aaron B. Holladay Jeff Jordan Lisa Moore Coy Young Marvin D. Odom, Director of Schools

1. CALL TO ORDER

The Board Chairman called the meeting to order at 5:00 P.M. The Eagleville Girl Scout Troop led the Pledge of Allegiance.

2. MOMENT OF SILENCE The Board Chairman called for a moment of silence 3. APPROVAL OF AGENDA

Motion made by Mr. Estes, seconded by Mr. Hodge, to approve the agenda as presented.

Vote: All Yes

4. APPROVAL OF CONSENT AGENDA

A. Minutes: September 1, 2015 September 11, 2015 B. Community Use of Facilities C. Routine Bids:

Bid #3148 – Pumping Septic Systems Bid #3149 – Washington, DC Trip (Thurman Francis Arts Academy)

Minutes of September 24, 2015 Board Meeting 2

D. Transportation – Bus #60 Seat Upgrade E. Contract for Educational Assistant for Student Placed at Tennessee School for the Deaf F. Extended Contracts:

65 Hour – Title I Funded – Cedar Grove Elementary School 35 Hour – Title I Funded – Smyrna Elementary School

G. Safe Schools Grant H. SAVE Act Compliance Instrument/Self-Assessment I. School Salary Supplements and Contract Payments:

Name Amount School Funded By Description

Ken Hardison

$50 per occurrence Blackman High

School Funds - Admin

Friday School - Detention after school

for students

David Watson

2,000.00 Blackman High

School Funds - Football

Summer weight room + field mowing

Richie Connor

500.00

Blackman Middle

School Funds - Football Bus Driver

Jessica Jackson

500.00

Blackman Middle

School Funds - Football Bus Driver

Doug Worsley


School Funds - Various groups Bus Driver

Travis Holland



Alan Pepper

1,000.00 Eagleville



Maranda Nave



John Spurlock



Daniel Childs

600.00 Siegel High

School Funds - Football Weight Room

Bryan Duncan

3,475.92 Siegel High


Assistant Football Coach, Weight room, +

Youth camp

Brady Goodman

850.00 Siegel High

School Funds - Football Weight Room

William Henry, Jr.



Weight room + Youth camp


Brian Guthrie ***

395.00 Siegel High



Matthew Litton



Assistant Football Coach + Youth camp

Perry Lyons ***

435.00 Siegel High

School Funds - Football Youth Camp

Brad Nix




Youth camp

Hal Pass


School Funds - Football Mowing

John Pitts




Wesley Tobitt



Assistant Football Coach

David Vassar




Youth camp

Greg Wyant



Weight room supervision

Mary Katherine Gant


School Funds - Drama

Design 2015-16 season + lightening

install

Sean Williams


School Funds - Drama

Tech Director + Build Set

Michael Turner

10,000.00 LaVergne High

School Funds - Band Color Guard Staff

Dale Edwards

1,000.00 Oakland High Softball Boosters

Assistant Softball coach

Nathan O'Connell

NTE 6,000.00 Oakland High

School Funds - Chorus + Musical

Theater Voice lessons

Edie Pope

NTE 6,000.00 Oakland High

School Funds - Chorus + Musical

Theater Voice lessons

Gerald Griffin

1,500.00 Riverdale Football Boosters Defensive Back Coach

Paul Montgomery

500.00 Riverdale

School Funds - Tennis

Assistant Tennis Coach

Michael Prevost


School Funds - Boys Basketball

Assistant Boys Basketball Coach

LaDarrius Verge

1,000.00 Riverdale Football Boosters



Connie Watson

1,500.00 Riverdale Softball Boosters

Assistant JV Softball Coach + help with

Varsity team

Margurette Allen


Volleyball Boosters


David Conley




John Crawford




Malory Luciane


Swim Team Boosters

Assistant Swimming Coach

Shawn McKnight




Leslie Wright

NTE 6,000.00 Siegel High

School Funds - Drama Choreography

Brandon Banniza

500.00 Smyrna High

School Funds - Swimming

Assistant Swimming Coach

Jason Tigg

750.00 Smyrna High



Evan O'Neal

NTE 1,000.00

Stewarts Creek High

School Funds - Band Drum Major Coaching

John Yeates

800.00

Stewarts Creek High

School Funds - Band

Clinician - Percussion Curriculum and Design

Mapping

Tawana Box

$70 per student


High Music Boosters Woodwind Lessons + sectional rehearsals

Amy Fausnaught

NTE 800.00

Whitworth- Buchanan

School Funds - Choir Choir Assistant

Kerry Malone ** Hourly

Stewarts Creek High

School Funds - Football + Basketball

Football + Basketball Game Announcer

* approved previously for an amount $500 or greater ** not less than regular rate – or overtime rate if over 40 hours during the week *** anticipate amounts over $500 this school year **** amend prior approval

J. Non-Faculty Coaches According to Tennessee Secondary School Athletic Association (TSSAA) guidelines, Board of Education approval is required to allow non-faculty coaches to participate in the school athletic programs.


The following non-faculty coaches are for the 2015-2016 school year: Name School Sport

Anderson, Leslie Thurman Francis Cheerleading Anderson, Pat Christiana Elementary Archery Banniza, Brandon Smyrna High Swimming Barber, Jennifer Siegel High Band Binkley, Beth Thurman Francis Archery Black, Pat Christiana Elem/Middle Archery Brandon, Ray Campbell Smyrna High Basketball/Girls Brown, Darius Whitworth-Buchanan Basketball/Boys Cole, Timothy Eagleville Basketball/Boys Cook, Chastity Blackman Middle Basketball/Girls Cooper, Alison Riverdale High Track Cummings, Anthony Thurman Francis Swimming Fausnaught, Amy Whitworth-Buchanan Choir Hale, Tim Riverdale High Band Hutchins, Kayla Blackman High Cheerleading Johnson, James Stewarts Creek High Band Jones, Zachary Central Magnet Tennis/ Girls & Boys Kloostra, Tara Stewarts Creek High Band Lawson, Tonya Blackman Middle Band Madu, Ndidi Stewarts Creek High Basketball/Girls Martin, Richard Riverdale High Swimming Messick, Jess Central Magnet Baseball Moore, Joseph Austin Siegel Middle Basketball Morelock, Janet Eagleville Archery Oakley, Christy Eagleville Archery Perkins, Finoy Riverdale High Basketball Scalf, Joshua Blackman Middle Band Shatley, Darron Christiana Elementary Archery Shatley, Kim Christiana Elementary Archery Smith, Gary Thurman Francis Archery Sparks, Richard Thurman Francis Robotics Sprouse, Adam LaVergne High Band Tilghman, Kyle Smyrna High Baseball Watkins, Craig Riverdale High Halftimers/Fashion Show York, Kevin Christiana Elementary Archery

Motion made by Mr. Holladay, seconded by Ms. Moore, to approve the consent agenda items as presented.

Vote: All Yes


5. VISITORS

Scott Kozimor, resides at 12741 Manchester Highway, addressed the School Board about his concerns with accommodations that are being made for the teaching of Islam and other world religions. Pam King, resides at 609 Federal Court, addressed the School Board about a letter to parents that was sent home from a school in Cheatham County concerning the study of Islam. She asked for assurance that similar assignments would not be required in Rutherford County.

Tammy Berens, resides at 7033 Alon Babayan Arch, LaVergne, addressed the School Board about Islam being taught in schools. She stated that if the School Board did not support the banning of Islam being taught in schools that they would find other candidates to run for School Board.

Pete Doughtie, resides at 1415 Knight Drive, addressed the School Board with concerns about past meetings that have been held with the Department of Justice officials concerning Islam and local schools. He also discussed other concerns he has with Islam and Muslims. Darrel Whaley, resides 4974 W. Trimble Road, addressed the School Board about Bible activities, prayer being removed from schools and concerns he has about Islam. Jackie Archer, resides at 606 Lillard Road, addressed the School Board about concerns she and others have had with the textbook adoption process. Lou Ann Zelenik, resides at 2610 Sequoya Trace, addressed the School Board about a Power Point presentation concerning Islam that is being used in other school districts and asked if it was being used in Rutherford County.

6. SPOTLIGHT ON EDUCATION

Dr. Andrea Anthony, Coordinator of Secondary Education, gave a presentation on American College Testing (ACT) and rigorous coursework and strategies that work.

7. ZONE EXEMPTION APPEAL

Angel McCloud, Staff Attorney, swore in Ms. Ellis for the zone exemption hearing.

Parent Tyra D. Martin-Ellis requested a zone exemption for her son to attend Oakland High School instead of LaVergne High School. The request has been denied previously because the student does not meet the minimum qualifications for the IB program, is an athlete, and the LaVergne principal recommended against the


exemption. In addition, the application was not submitted by the deadline for priority consideration, which was April 15, 2015. Motion made by Mr. Holladay, seconded by Mr. Young, to deny the zone exemption request.

Roll Call Vote: Yes – Jeff Jordan, Jim Estes, Lisa Moore, Coy Young, Terry Hodge, Aaron Holladay, Wayne Blair Motion approved to deny the request.

8. OLD BUSINESS Revised Rutherford County Schools 2016-2017 Academic Calendar Change Revised student registration date has been changed from August 4, 2016 to August 5, 2016. Motion made by Mr. Jordan, seconded by Ms. Moore, to approve the revised Rutherford County Schools 2016-2017 Academic Calendar as presented.

Vote: All Yes

9. 2015 – ED-2152 CERTIFICATION OF COMPLIANCE WITH TENNESSEE CODE ANNOTATED SECTION 49-3-310(4)(A) “The superintendent and the Chairman of the Board of each LEA (Local Education Agency) shall certify to the Commissioner on or before October 15 of the current school year that all children enrolled in that LEA have been furnished all required textbooks, as determined by the Commissioner.” Motion made by Mr. Hodge, seconded by Mr. Holladay, for approval of the 2015 ED-2152 Certification of Compliance Report showing all children enrolled in that LEA have been furnished all required textbooks. Vote: All Yes

10. 2015 LEA (LOCAL EDUCATION AGENCY) COMPLIANCE REPORT

LEAs (Local Education Agency) are required to comply with all state education laws and State Board of Education (SBE) rules. The Commissioner of Education will not grant approval to LEAs that are not in compliance with state education laws and rules and have no Tennessee Department of Education (TDOE) approved plan for compliance. Every school in Rutherford County has reviewed the Compliance Report Form including state rules and regulations. The 2015 LEA Compliance Report shows there are no deficiencies for Rutherford County.


Motion made by Mr. Jordan, seconded by Mr. Young, for approval of the 2015 LEA Compliance Report as presented. Vote: All Yes 11. FACILITIES Smyrna High School Soccer Concession Stand and Storage Principal Rick Powell has requested permission to purchase and place a 10ʹ x 20ʹ pre-constructed concession and storage building adjacent to the soccer field at Smyrna High School. The building will be funded through a grant from the Richard Siegel Foundation. Electrical is available at the field. The Application for Campus Construction has been completed and filed with Rutherford County Schools Engineering and Construction Department along with a site plan, estimate and schedule. The location has also been checked by Engineering. Engineering and Construction commends Mr. Powell and Staff for a thorough job of completing all criteria for approval. Motion made by Mr. Holladay, seconded by Mr. Young, to approve purchase and placement of a 10ʹ x 20ʹ pre-constructed building for concession and storage at the Smyrna High School Soccer Field. All required criteria have been met by Principal Rick Powell and staff for this project including gender equity. Vote: All Yes

Mr. Young suggested that we require metal roofs on future buildings, and this be added to the application.

12. FINANCIAL MATTERS

A. Revised Capital Projects List for 2015-2016

The Major Capital Project, Fund 177, list has been revised based on the budget and the revenue approved by the Rutherford County Commission on June 26, 2015. The new total is $3,833,049 which includes $184,534 for the 2014-2015 projects that weren’t complete as of June 30, 2015.

Motion made by Mr. Hodge, seconded by Mr. Estes, to approve the revised Major

Capital Project, Fund 177, list which totals $3,833,049 for 2015-2016 as presented.

Vote: All Yes


B. EMS (Emergency Medical Service) Coverage for Middle School and High School Football (For Information Only) Questions have arisen about the costs associated with providing trainers at

middle school football games similar to our current contract with MTSU for varsity high school football games. MTSU has informed us that additional MTSU trainers are not available since many of these are students also completing coursework requirements.

Rutherford County Emergency Medical Service (EMS) was contacted to ask

if EMS persons would be available to serve in a similar capacity as the high school trainers for middle school football games. EMS stated that because of required protocols and the cost of malpractice insurance, individual EMS personnel do not independently serve in that capacity. The EMS office reported that they would charge us the same rate as their coverage for MTSU football that includes two paramedics and an ambulance. The rate is $65/hour with a 4-hour minimum plus any supplies used.

Middle school football ends in September with one championship game in October.

Middle school football (41 games X $260 = $10,660) High school freshmen and junior varsity play back-to-back on the

same evenings for 4-5 hours total. (40 games X $325 = 13,000) C. Technology Department Purchase

The Technology Department is seeking approval to purchase upgraded and additional networking equipment to handle the increasing demand of internet access. These upgrades are needed to maintain the growth due to testing computer labs, student’s devices, and the ever growing technology demand. The upgrades and expansion will ensure the availability of internet bandwidth for online testing and additional educational content. The price is $150,313.78, and this includes both hardware and software to meet the growing demand. The Hardware Systems Support Department will install this equipment and software.

Motion made by Mr. Young, seconded by Mr. Hodge, to approve the purchase of

hardware and software from Dell at a cost of $150,313.78 to meet the growing demand of Rutherford County School’s technology needs. This purchase will be funded from the previously approved technology upgrade for testing.

Vote: All Yes


13. ATLAS (ACADEMIC TIME LEADS TO ACHIEVING STUDENTS) PROGRAM The number of students served by the ATLAS (Academic Time Leads to Achieving Students) Program has grown to more than 1,000 each of the last two years. To more effectively serve students and parents in transition, Kim Snell, ATLAS Liaison, would like to add a part-time (15 hrs./wk.) administrative assistant. The salary, which will not exceed $10,000, will be paid entirely by the McKinney-Vento sub-grant (Title X). Funds are available to cover this position, and this is an allowable expense for this grant. Motion made by Ms. Moore, seconded by Mr. Holladay, to approve the addition of a part-time administrative assistant position for the ATLAS program, to be paid by Title X funds. Vote: All Yes

14. STUDENT DISCIPLINE APPEAL The Board has been requested to review the September 11, 2015, decision of the Disciplinary Hearing Authority (DHA) to uphold the remandment of a student from Blackman Middle School to Smyrna West Alternative School. This review is pursuant to Board policy. The policy states that the Board shall review the record (report) and shall:

1. Affirm the decision of the DHA; or 2. Modify the decision to a lesser penalty; or 3. Grant a second hearing which would be before the Board; or 4. Deny a request for a Board hearing. Motion made by Mr. Young, seconded by Mr. Jordan, to affirm the decision of the DHA (Disciplinary Hearing Authority). Vote: All Yes

15. INSURANCE UPDATE

Mr. Sandvig gave a brief report on the Insurance Committee. He stated that a recommendation to approve Benefit Focus as our new on-line benefit management and enrollment system and to add their claims analytics system was forwarded to Budget.


16. GENERAL DISCUSSION BY BOARD MEMBERS

The Board requested that substitute teacher pay be discussed in the 2016 budget cycle. Mrs. Moore thanked the visitors who came to speak and those who came to listen. She said she has spent the past year reading the textbooks students are using and realizes the standards are set by the State. She stated that she feels the Board should respond and recognize these concerns. She thinks we should teach the standards but is concerned the teachers are using outside resources. She wants the Board to talk about what they can do to ensure that the curriculum is being taught in our Rutherford County system and staying with the standards but making sure that it is true and accurate history and not indoctrination. She expressed that it is our responsibility to help reassure our citizens, parents, and grandparents that we are doing what we can to be accountable to make sure that indoctrination does not happen in our classrooms.

There being no further business, the meeting adjourned at approximately 6:45 P.M. _________________________________ _________ Wayne R. Blair, Board Chairman Date ________________________________ _________ Marvin D. Odom, Director of Schools Date

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RUTHERFORD COUNTY BOARD OF EDUCATION 2240 Southpark Drive

Murfreesboro, TN 37128

October 14, 2015 Special Called Policy Committee Meeting

Board Members Present Committee Members Present Wayne Blair, Chairman Kenneth Curlee Terry Hodge, Vice Chairman Joan Simmons Lisa Moore Bill Tollett Aaron Holladay Claudia Belden Jeff Jordan Kim Franklin Jim Estes Rebecca Harvey Coy Young Marvin D. Odom, Director of Schools Others Present Angel McCloud Jeff Reed Richard Zago The Board Chairman, Mr. Wayne Blair, called the meeting to order at 5:00 p.m. The committee discussed a revision to Policy 3.206 – Community Use of School Facilities. The proposed revision would prohibit use of school facilities for funeral, cremation, or burial purposes or services. Memorial services could be permitted for individuals who have particularly strong involvement with a school or the school system if approved, in advance, by the Director of Schools, so long as the deceased is not brought onto the school facility. Motion to approve the proposed revisions made by Mr. Terry Hodge, seconded by Mr. Aaron Holladay. VOTE: All yes The committee discussed the adoption of Policy 5.118 – Background Investigations. Adoption of the proposed policy is recommended by the Tennessee School Board Association. Federal and state laws require districts to have policies and/or procedures that address use, dissemination, retention, security, storage, disposal, chain of custody and misuse of criminal history record checks. Motion to approve the adoption of the proposed policy made by Mr. Aaron Holladay, seconded by Ms. Lisa Moore. VOTE: All yes

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The committee discussed the adoption of a proposed administrative procedure regarding state and district mandated assessments. The procedure will clarify that Tennessee requires participation in assessments for accountability purposes. There is no provision in the law authorizing parents and/or students to opt out of mandated assessments. Therefore, school districts are not authorized to adopt policies and/or procedures allowing such. The legal requirements for participation in assessments apply to all mandated assessments including those required to be completed via an internet based computer program. Administrative Procedures are approved by the Director of Schools so there was no committee action taken. There being no further business, the meeting adjourned at approximately 5:30 p.m. ________________________________ _____________________ Wayne Blair, Chairman Date _________________________________ ______________________ Marvin D. Odom, Director of Schools Date

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FACILITIES USE

October 22, 2015

Barfield Fitkids America, 10/23/15‐12/18/15, sports and enrichment program, grounds, no fee Blackman High Above the Rim Gym, 3/7/16‐5/30/16, basketball practice, gym, no fee Brown’s Chapel Smyrna Junior Basketball, 11/1/15‐3/7/16, practice, gym, no fee Campus Girl Scouts, 10/22/15‐1/1/16, meetings, cafeteria, no fee Cedar Grove Girl Scouts, 10/22/15‐1/22/16, meetings, cafeteria, no fee Central Magnet Central Magnet Rugby, 10/23/15‐12/18/15, practice, grounds, no fee McFadden Engineering for Kids, 10/22/15‐11/18/15, enrichment program, cafeteria, no fee McFadden Girl Scouts, 10/23/15‐11/30/15, meetings, cafeteria, no fee Oakland High Dr. Martin Luther King Scholarship Fund of Rutherford County, 11/14/15 & 12/5/15, meetings, no fee Oakland Middle Life Point Church, 10/23/15‐1/12/16, church services, auditorium, gym

and café, $400 per month Rockvale Elementary Fitkids America, 10/23/15‐12/18/15, sports and science enrichment program, grounds and teacher workroom, no fee Roy Waldron Girl Scouts, 11/14/15, holiday festival, gym, no fee Roy Waldron Girl Scouts, 1/9/16, cookie rally, cafeteria, no fee Siegel High Next Level U, 10/24/15, college prospect showcase, gym, $150 per day Siegel High The Dancer’s School, 6/1/16‐6/4/16, recital, auditorium, $150 per day Siegel High Middle Tennessee Vocal Association, 10/23/15‐10/24/15, freshman honor choir auditions, library, music room and English hallway, no fee Siegel High TN Crusaders, 10/23/15‐12/31/15, softball practice, softball field, no fee

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Smyrna Elementary Smyrna Junior Basketball, 11/1/15‐3/7/16, practice, gym, no fee Smyrna Elementary Town of Smyrna, 10/24/15, Naming Ceremony, parking lot, no fee Smyrna Middle Community First Church, 10/23/15‐1/23/16, church services, no fee

Stewarts Creek Elementary Smyrna Junior Basketball, 11/1/15‐3/7/16, practice, gym, no fee

Note: Facility use prior to 10/22/15 has been granted pending Board action. A certificate of insurance with $2,000,000.00 limits ($1,000,000.00 if approved) is required by each user. Each group must forward any renewals of insurance to the Board on time; otherwise approval is terminated at the end of the policy period. All approvals are for no more than a 3‐month period.

Bid #3051Telescoping Bleachers

Smyrna Elementary School

VendorTelescoping Bleachers (Delivered

and Installed)Interkal, LLC 34,358.18$

Southern Facility Sales & Service $29,273.00 with Permanent Cutout ADA

Southern Facility Sales & Service $30,775.00 with Recoverable ADA

TennEdd Products Co. 36,900.00$

Mailed to 12 vendors9 vendors did not respond

Recommend: Motion to award to Southern Facility for overall lowest and best bid as shown.

To be funded through Capital Projects.

10/22/15

Bid #3152 - Fire Alarm and Intercom Parts

Item # Manufacturer Part Number Item DescriptionACT

Security ADIBatteries

Plus Graybar

Security Equipment Company

Security Equipment

Supply

1 Bogen SPT15A Reentrant Horn Loud Speaker $ 75.99 $ 64.38 $ 93.00 64.00$

2 Bogen CA10A Call-in Switch $ 20.99 $ 18.04 $ 25.65 18.00$

3 Bogen WBS8T725WB8 wall baffle with S86T725 Speaker/Transformer $ 35.50 $ 27.86 $ 43.50 28.00$

4 Bogen HTA-250A 250 Watt Power Amplifier $ 900.99 $ 786.85 $ 1,230.00 785.00$

5 Bogen S86T725PG8W Speaker/Transformer (Ceiling Speaker) $ 43.50 $ 15.14 $ 23.25 14.85$

6 Bogen TB-8 Tile Bridge $ 5.99 $ 5.03 $ 7.35 5.00$

7 SO-WAT10 Single Gang Volume Control $ 18.99 $ 23.25 14.95$

8 On-Site Labor Rate $ 65.00

9 Dukane MCS350 Modular Communication System

10 Dukane ACC5 Administrative Control Console

11 Dukane A691 Switching Card - End of Line

12 Dukane A610 Switching Card

13 Dukane A743 Tone Board

14 Dukane A609 Analog Card

15 Dukane A742 Digital Card

16 Dukane A663 Power Supply

17 Dukane 15A266A Tone Generator

18 On-Site Labor Rate

19 Telecor MCC-300 Administrative Control Console $ 809.10 $ 638.00

20 Telecor ABU-3A-MB Audio Buffer Unit $ 579.70 $ 457.00

21 Telecor ABU-3-MA Audio Buffer Unit $ 457.00

22 Telecor ATP Audio Termination Panel $ 210.03 $ 166.00

23 Telecor PSU-2 Power Supply Unit $ 796.70 $ 628.00

24 Telecor CPU-3-XL-MA Central Processor Unit $ 1,054.00 $ 680.00

25 Telecor CCP-3-MA Control Console Port $ 426.25 $ 336.00

26 Telecor IOP-2 Intercom Station Card - Call-in Only $ 550.25 $ 434.00

27 Telecor IOP-4Intercom Station Card - Call-in and Speaker (4 wire) $ 496.00 $ 391.00

Intercom Parts

10/22/15 1




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Security Equipment

Supply

28 Telecor XL/Basic XL/Basic Main Control Assembly $ 3,560.35 $ 2,805.00

29 Telecor CCU-XL XL Card Cage Unit

30 Telecor T-CDP AM/FM/CD Player Rack Mount $ 460.74 $ 363.00

31 Telecor BA1201 12 Volt DC 1amp AC Adapter $ 43.40 $ 35.00

32 Telecor CS-1 4 Wire Call Switch $ 11.04 $ 8.70

33 Telecor CID-SLCB-MA INTERFACE CARD $ 804.45 $ 635.00

34 Telecor CS-12/4 2 Wire Call Switch $ 21.84 $ 17.20

35 Telecor PBI-6-MA TELEPHONE INTERFACE CARD $ 906.75 $ 715.00

36 Telecor TEL-250 250 Watt Power Amplifier $ 1,315.95 $ 1,038.00

37 Telecor 2400-R-24 Master Clock $ 1,543.80 $ 1,220.00

38 Telecor 2421-24 2.5" Display Clock $ 158.49 $ 125.00

39 Telecor 2431-24 4" Display Clock $ 205.38 $ 162.00

40 Telecor STB-11 Intercom Speaker $ 146.28 $ 19.20

41 Altronix T2428175C Clock Power Supply $ 80.99 $ 83.06 $ 130.00

42 Telecor BB-2421BB Back Box for 2.5" Digital Clock $ 31.39 $ 24.75

43 On-Site Labor Rate $ 65.00

44 Rauland TC2100 Public Address System

45 Rauland TC2114 4 Wire Station Card

46 Rauland TC4160 Intercom Module

47 Rauland TC2190 System Control Card

48 Rauland TC2195 System Analog Card

49 Rauland TC2161 Intercom Amplifier

50 Rauland TC4333 master handset

51 Rauland TC4221 Digital Readout

52 Rauland TC1005 digital clock/ speaker combo

53 Rauland TC6402 Station Phone

54 On-Site Labor Rate

10/22/15 2




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Security Equipment

Supply

55 Fire-Lite IPDACT 2UDIP C ommunicator with upload/download capability $ 335.99 $ 368.37 $ 475.00 336.00$

56 Fire-Lite Ipbrkt IP Bracket $ 17.99 $ 15.65 $ 22.50 15.50$

57 Fire-Lite IP-SPLT IP Splitter $ 13.50 $ 11.59 $ 16.50 11.50$

58 Fire-Lite IP-ENC IP-Dact enclosure $ 51.99 $ 57.97 $ 75.70 52.00$

59 Fire-Lite MS-10ud7 10 zone fire panel $ 645.99 $ 663.43 $ 912.00 635.00$

60 Fire-Lite VisorAlarm IP reciever $ 2,190.99 $ 2,171.43 $ 3,495.00 2,160.00$

61 Fire-Lite D355pl Innovairflex Duct Detector $ 125.99 $ 137.04 $ 178.30 125.00$

62 Fire-Lite I-300 Isolator Module $ 42.50 $ 44.95 $ 60.50 41.00$

63 Fire-Lite MMF-302-6 six zone interface module $ 357.99 $ 353.38 $ 461.55 322.00$

64 Fire-Lite Beam 355s Addressable Beam Detector $ 780.99 $ 718.86 $ 1,198.00 623.00$

65 Fire-Lite Ann-80 Annunciator $ 209.99 $ 211.65 $ 281.00 193.00$

66 Fire-Lite MS-9200UDLSAddressable Fire Alarm Control Panel w/ Built-in Communicator $ 645.99 $ 701.59 $ 925.00 660.00$

67 Fire-Lite MS-9600UDLSAddressable Fire Alarm Control Panel w/ Built-in Communicator $ 1,281.99 $ 1,296.09 $ 1,688.00 1,210.00$

68 Fire-Lite SD-355 Addressable Photoelectric Detector $ 45.99 $ 47.46 $ 62.30 43.50$

69 Fire-Lite H355Intelligent Addressable Thermal (Heat) Detector for use w/ MS-9200 $ 49.50 $ 41.74 $ 60.50 41.20$

70 Fire-Lite D355PLIntelligent Addressable Photoelectronic Duct Smoke Detector $ 125.99 $ 125.22 $ 178.50 123.00$

71 Fire-Lite MMF-300 Addressable Monitor Module $ 40.50 $ 41.21 $ 54.35 37.50$

72 Fire-Lite MMF-301 Miniature Addressable Monitor Module $ 32.50 $ 34.97 $ 45.80 $ 32.00

73 Fire-Lite CRF-300 Addressable Relay Module $ 52.99 $ 54.94 $ 72.05 50.00$

74 Fire-Lite CMF-300 Addressable Control Module $ 52.99 $ 54.94 $ 72.05 50.00$

75 Fire-Lite BG-8 Manual Fire Alarm Pull Station $ 18.99 $ 19.05 $ 25.65 17.50$

76 Fire-Lite BG-12LX Addressable Manual Pull Station $ 60.99 $ 62.43 $ 83.05 61.00$

77 Fire-Lite FCPS-24FS6 24 volt 6 amp Remote Power Supply $ 257.52 $ 280.32 $ 373.65 258.00$

78 Fire-Lite SLC-2LS 2 Loop Expander $ 370.99 $ 368.70 $ 508.00 362.00$

79 Fire-Lite ECC 50/100 Voice Evac Panel $ 1,470.99 $ 1,399.94 $ 1,920.00 1,395.00$

Fire Alarm Parts

10/22/15 3




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Security Equipment

Supply

80 Fire-Lite ECC 50DA Distributed (remote) Audio Amplifier Panel $ 620.99 $ 611.43 $ 838.00 608.00$

81 Fire-Lite ECC-125DA Distributed (remote) Audio Amplifier Panel $ 1,271.99 $ 1,194.29 $ 1,920.00 1,189.00$

82 Fire-Lite ECC-RM Remote Microphone $ 410.99 $ 381.45 $ 604.40 375.00$

83 Fire-Lite ECC-CE6 Circuit Expander Module $ 245.99 $ 249.28 $ 337.00 245.00$

84 Fire-Lite DST-3 4 FT. Sampling Tube $ 7.99 $ 9.37 $ 9.80 6.50$

85 StopperII STI-STI1100 Pullstation protector $ 61.99 $ 63.44 $ 88.00 59.00$

86 NP7-12 12V 7AH Sealed Battery $ 12.99 ^$105.00 $ 23.20

87 FireRay 50R Non-Addressable beam detector 370.00$

88 FCI AMM-2F MINI ADDRESSABLE MODULE $ 49.00

89 FCI Remote Annunciator

90 Gamewell IF-602 Fire Alarm Control Panel

91 Gamewell GWRAN2-RCF Remote Annunciator

92 Gamewell GFPS-9 AUXILIARY POWER SUPPLY $ 512.42

93 Gamewell XP-95P Photoelectric Smoke Detector Head $ 66.06

94 Gamewell XP-95I Ion Smoke Detector Head $ 71.75

95 Gamewell XP-95T Heat Detector Head $ 59.50

96 Gamewell XP95-B6EZ Addressable Base for Detectors $ 9.63

97 Gamewell XP95-ID Ion Duct Smoke Detectors less sampling tube

98 Gamewell SL-DA4R-P Photoelectric Duct Smoke Detector $ 231.88

99 Gamewell MS-95T Manual Pull Station $ 78.75

100 Gamewell PID-95P Point Identification Device $ 57.75

101 Gamewell RCE-95 Relay Control Element $ 83.13

102 Gamewell SCE-95 Signal Control Element $ 89.69

103 System Sensor 2W-B 2-wire, photoelectric i3 smoke detector $ 25.99 $ 28.48 $ 37.85 25.50$

104 System Sensor P2R SpectrAlert Horn-Strobe $ 35.50 $ 36.83 $ 49.50 34.00$

105 System Sensor SR SpectrAlert Strobe Only *$25.50 $ 35.70 $ 37.25 *$25.50

106 System Sensor SPSR SpectrAlert Speaker-Strobe $ 48.99 $ 57.12 $ 69.60 47.00$

107 System Sensor PC2W SpectrAlert Ceiling Mount Horn-Strobe $ 35.99 $ 40.27 $ 51.30 35.00$

10/22/15 4




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Security Equipment

Supply

108 Wheelock WHE-STR Strobe $ 27.50 26.00$

109 Wheelock WHE-HSR Horn-Strobe $ 35.50 35.00$

110 Wheelock WHE-E7024MCWFR Speaker-Strobe (wall mount) $ 50.99 45.75$

111 Altronix RB5 Relay Module 12V DC $ 8.19 $ 7.97 $ 10.00 7.50$

112 Altronix RB5-24 Relay Module 24V DC $ 8.19 $ 7.97 $ 10.00 7.50$

113 Edwards Signaling SIGA-270 Addressable Manual Pull

114 Edwards Signaling 1504AQ 24VDC Magnetics for Fire Doors $ 48.99 $ 65.95 39.55$

115 GS BLDG SYS 1501-AGN5 24VAC/120VAC DOOR HOLDER $ 61.99 54.00$

116 EST SIGA-PS Intelligent Photo Detector

117 EST SIGA-CT-2 Dual Intelligent Monitor Module

118 EST SiGA-CT-1 Intelligent Monitor Module

119 DITEK DTK-120HW 120 volt Surge Suppressor $ 32.50 $ 33.00 $ 47.00 32.00$

120 DITEK DTK-1LVLP-LV Voice/Data Surge Suppressor $ 22.99 $ 23.22 $ 33.00 23.00$

121 Siemens AD-11UK Duct upgrade kit for PE-11

122 Siemens ILP-1 Smoke Detector Photoelectric

123 Siemens FP-11 FirePrint Intelligent Detector

124 Siemens DB-ADPT PE-11 to DB-3 Base Adaptor

125 Siemens 5526-W Strobe

126 Siemens EH-S17-F Horn

127 Siemens MSI-10B Manual Pull Station

128 20/4 Cable 20/4 Stranded Shielded Wire 1000' Spool $ 139.48

129 18/4 Cable 18/4 Stranded Shielded Wire 1000' Spool $ 200.99 $ 176.52

130 18/2 Fire Cable 18/2 Red Fire Alarm Cable 1000' spool $ 73.99 $ 71.55 73.00$

131 16/2 Fire Cable 16/2 Red Fire Alarm Cable 500' $ 63.99 **$103.27 54.00$

132 16/4 Fire Cable 16/4 Red Fire Alarm Cable 500' $ 120.99 $ 186.56 92.00$



135 On-site LaborOn-site Labor Repair Rate (if needed, indicate rate with specific sytem $ 65.00

10/22/15 5




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Security Equipment

Supply

143 Silent Knight IFP-2000ECSNETWORK FACP w/VOICE EVAC, DACT,127 PTS $ 3,981.25

144 Silent Knight RA-2000 REMOTE ANNUNCIATOR $ 540.75

145 Silent Knight 5815XL SLC EXPANDER 127 PTS. $ 258.99 252.00$

146 Silent Knight ECS-50W 4-ZONE VOICE EVAC PANEL 50 WATT $ 981.75

147 Silent Knight ECS-125W 4-ZONE VOICE EVAC PANEL 125 WATTS $ 1,925.00

148 Silent Knight ECS-CE4 4-ZONE EXPANDER $ 246.40

149 Silent Knight ECS-RCU REMOTE MICROPHONE/ANNUNCIATOR $ 1,400.00

150 Silent Knight RPS-2000 NETWORK POWER MODULE $ 1,708.00

151 Silent Knight IFP-RPT-UTP NETWORK INTERFACE MODULE,UTP $ 656.25

152 Silent Knight RPS-1000 INTELLIGENT POWER MODULE $ 701.75

153 Silent Knight 5496 AUXILIARY POWER SUPPLY $ 304.99 289.95$

154 Silent Knight SD500-PS ADDRESSABLE PULLSTATION $ 74.99 64.00$

155 Silent Knight SD505-APS ADRRESSABLE SMOKE DETECTOR $ 45.50 43.00$

156 Silent Knight SD505-AHSADDRESSABLE HEAT DET, 135 DEGREE, FT $ 45.50 43.00$

157 Silent Knight SD505-6AB DETECTOR BASE $ 5.19 5.00$

158 Silent Knight SD500-MIM MINI MONITOR MODULE $ 40.99 39.50$

159 Silent Knight SD505-DUCT ADDRESSABLE DUCT DETECTOR $ 120.99 120.00$

160 Silent Knight SD505-T2 DUCT DETECTOR SAMPLING TUBE $ 11.99

161 Silent Knight SD500-AIM SINGLE INPUT MONITOR MODULE $ 40.99 42.50$

162 Silent Knight SD500-ARM CONTROL RELAY MODULE $ 50.99 53.00$

Mailed to 26 vendors *Tie Bid20 vendors did not respond

Recommend: Motion to award to lowest and best bid as shown.

To be funded through the Technology Department.

^10 pack**1,000 ft. rolls

10/22/15 6

Bid # 3153New York City Trip

Stewarts Creek High School(May 31, 2016 - June 4, 2016)

VendorNew York City Choir Trip (25-40 Quad passengers)

New York City Choir Trip (10-15 Twin passengers)

All About Group Travel $795.00 $919.00

Gerber Tours $559.00 $748.00

Martin School Travel $755.00 $885.00

Thomas Tours $795.00 $970.00


Recommend: Motion to award to Martin School Travel for overall lowest and best bid.

To be funded through Stewarts Creek High School.

10/22/15

Bid #3154Ceiling Tiles, Grids, and Installation

Item # Description Paul Binkley

Co.

A Ceiling Tile1 Armstrong BP942B or 755B (Substitute #FH197) 64.10$ 2 Armstrong 763 / USG4800 (Substitute #NPS197) 92.00$ 3 Armstrong 769A (Substitute # BET197) 63.25$ 4 Armstrong 1830 (Substitute #PFF197) 73.00$ 5 Armstrong 1811 (Substitute #HHF197) 84.00$ 6 Armstrong 1729A 71.00$ 7 Armstrong 3153 280.00$ 8 Armstrong 1761C 92.00$ 9 Armstrong 1912A 99.50$

10 Armstrong USG4800 Pebbled (Substitute #NPS197) 49.00$ 11 Armstrong USG3270 29.00$ 12 Armstrong USG2410 Radar 44.00$ 13 Armstrong USG2310 44.00$ 14 Armstrong USG2842 54.00$ 15 Armstrong USG56091A Clean Room 150.00$ 16 Celotex HHF 197 42.00$ 17 Celotex BET 197 41.00$ 18 CertainTeed Vinyl Rock 1140-CRF-1 (wall board) 29.00$ B Installation of Tile, Grid to Ceiling Height19 8 ft Ceiling from:

20 ft ceiling - per sq ft 2.30$ 18 ft ceiling - per sq ft 2.30$ 16 ft ceiling - per sq ft 2.30$ 14 ft ceiling - per sq ft 2.30$ 12 ft ceiling - per sq ft 2.30$ 10 ft ceiling - per sq ft 2.30$

20 9 ft Ceiling from:

20 ft ceiling - per sq ft 2.30$ 18 ft ceiling - per sq ft 2.30$ 16 ft ceiling - per sq ft 2.30$ 14 ft ceiling - per sq ft 2.30$ 12 ft ceiling - per sq ft 2.30$ 10 ft ceiling - per sq ft 2.30$

21 10 ft Ceiling from:20 ft ceiling - per sq ft 2.45$ 18 ft ceiling - per sq ft 2.45$ 16 ft ceiling - per sq ft 2.45$ 14 ft ceiling - per sq ft 2.45$ 12 ft ceiling - per sq ft 2.45$

22 12 ft Ceiling from:20 ft ceiling - per sq ft 2.45$ 18 ft ceiling - per sq ft 2.45$ 16 ft ceiling - per sq ft 2.45$ 14 ft ceiling - per sq ft 2.45$

10/22/15

Bid #3154Ceiling Tiles, Grids, and Installation

23 14 ft Ceiling from:20 ft ceiling - per sq ft 2.50$ 18 ft ceiling - per sq ft 2.50$ 16 ft ceiling - per sq ft 2.50$

24 16 ft Ceiling from:20 ft ceiling - per sq ft 2.60$ 18 ft ceiling - per sq ft 2.60$

25 18 ft Ceiling from:20 ft ceiling - per sq ft 2.60$


Recommend: Motion to award to Paul Binkley Co. for overall lowest and best bid.

To be funded through the Maintenance Department.

10/22/15

Bid #3155 - Automobiles

Item # Desription Year MileageNissan of

Murfreesboro1 Nissan Sentra 2015 10 18,133.19$ 2 Nissan Sentra (Demo Car)3 Toyota Corolla4 Toyota Corolla (Demo Car)5 Ford Focus6 Ford Focus (Demo Car)7 Hyundai Elantra8 Hyundai Elantra (Demo Car)9 Chevrolet Cruze

10 Chevrolet Cruze (Demo Car)11 Volkswagon Jetta12 Volkswagon Jetta (Demo Car)13 Honda Civic14 Honda Civic (Demo Car)15 Nissan Altima 2015 10 19,246.00$ 16 Nissan Altima (Demo Car)17 Toyota Camry18 Toyota Camry (Demo Car)19 Ford Fusion 20 Ford Fusion (Demo Car)21 Hyundai Sonata22 Hyundai Sonata (Demo Car)23 Chevrolet Malibu24 Chevrolet Malibu (Demo Car)25 Volkswagon Passat26 Volkswagon Passat (Demo Car)27 Honda Accord28 Honda Accord (Demo Car)29 Passenger Brake Installed 995.00$


Recommend: Motion to award to Nissan of Murfreesboro for overall lowest and best bid.

To be funded through Driver's Ed. Funds

10/22/15

Bid #S15‐01 ‐ Surplus

Item # School Tag # DescriptionBrownlow,

Faith Carson, SteveCornett, Rachel Craver, Susan

Douglas, James

Galemore, Stacey

Gattie, Melissa

Hernandez, Sheneka

Hutchins, Lauren

Jenkins, Charles Johnson, Nat Jonesco Leavens, Kira Love, Tony Marlow, Lori

Mingle, Leslie Mitchell, Bud

Moore, Carolyn Peay, Katie

Pinkerton, Andrea Reaux, Kim

Rideout, Rudy

Sanchez, Maria Wells, Sarah

Whisman, Jeff

Wise, Coleman Wolf, Robert

Youree, Cathy

1 Barfield Elementary Teacher Cart

2 Barfield Elementary Teacher Cart

3 Barfield Elementary ELMO

4 Barfield Elementary TV 2.00$

5 Blackman Elementary School 103287 Camera



8 Blackman Elementary School n/a Camera


10 Blackman Elementary School n/a Cafeteria table 10.00$ 5.00$ $ 20.00

11 Blackman Elementary School n/a Cafeteria table 5.00$ $ 20.00

12 Blackman Elementary School n/a Teacher Media Cart 5.00$

13 Blackman Elementary School n/a Teacher Media Cart



16 Blackman High School No Tag Refrigerator 2.00$ 10.00$

17 Blackman High School No Tag Clothes Dryer 2.00$ 20.00$

18 Blackman High School No Tag Washing Machine 3.00$ 20.00$

19 Blackman High School WNNV0017747 Dishwasher 1.00$

20 Blackman High School Wheels 2.00$

21 Kittrell Elem. 5056 Potato Peeler 11.00$ 85.00$

22 Kittrell Elem. 68502 TV/VCR Combo

23 Kittrell Elem. No Tag TV/Computer Cart

24 Kittrell Elem. No Tag Piano 1.00$

25 Kittrell Elem. No Tag Tv/Computer cart

26 Kittrell Elem. No Tag World Map 10.00$ 0.52$

27 Kittrell Elem. No Tag World Map 10.00$ 0.52$

28 Kittrell Elem. No Tag Desks/Chair Combo

29 Kittrell Elem. No Tag Projector 10.00$

30 Riverdale High School Sewing Machine 2.00$ 5.00$ 3.00$

31 Riverdale High School Sewing Machine 2.00$ 3.00$



34 Riverdale High School Sewing Machine 3.00$








42 Riverdale High School Sewing Machine 75.00$ 1.11$ 20.00$ 3.00$



45 Riverdale High School 64104 Sewing Machine 1.11$ 3.00$

46 Riverdale High School 69601 Serger 52.50$ 11.11$ 71.37$ 10.00$ 15.32$ 31.00$ 8.00$

47 Riverdale High School Serger 20.00$ 5.11$ 51.22$ 25.00$ 5.35$ 6.50$

48 Riverdale High School 72194 Transportation 80.00$

49 Riverdale High School 72196 Transportation 120.00$ 411.11$ 357.00$ 50.00$ 50.00$

50 Riverdale High School 72197 Transportation 120.00$ 411.11$ 200.00$ 100.00$ 50.00$ 50.00$

51 Smyrna Elementary School 111094 TV

52 Smyrna Elementary School N/A Teacher Media Cart






58 Smyrna Middle 91977 Chest Freezer No Bids accepted because items were already disposed of at the school

59 Smyrna Middle 11591 IceMaker No Bids accepted because items were already disposed of at the school

60 Smyrna High 31505 Card Catalog 25.00$ 50.00$ 1,000.00$ 108.00$

61 Thurman Francis 72468 Floor Scrubber $ 25.00

62 Cafeteria Items (Old Kittrell Gym) n/a Shelves 1.00$ 8.00$ 13.50$

63 Cafeteria Items (Old Kittrell Gym) n/a Assorted Pots and Pans 30.00$ 5.00$ 56.10$ 127.11$ 3.11$ 70.00$ 0.10$ 30.00$ 10.50$

64 Cafeteria Items (Old Kittrell Gym) n/a Assorted Serving Trays 27.11$

65 Cafeteria Items (Old Kittrell Gym) 97915 Combi Oven 20.00$ 111.11$ 310.00$ 22.00$

66 Cafeteria Items (Old Kittrell Gym) n/a Convection Oven 21.00$ 127.11$ 25.00$

67 Cafeteria Items (Old Kittrell Gym) 79052 Convection Oven - Gas 11.00$ 67.11$ 25.00$ 25.00$

68 Cafeteria Items (Old Kittrell Gym) n/a Copier 11.00$

69 Cafeteria Items (Old Kittrell Gym) n/a Food Processor 11.00$ 47.11$ 1.11$ 75.00$ 5.00$

70 Cafeteria Items (Old Kittrell Gym) 96855 Fryer 21.00$ 167.11$ 25.00$ 20.00$

71 Cafeteria Items (Old Kittrell Gym) 108379 Fryer 22.00$ 127.11$ 125.00$ 175.00$ 27.50$


10/22/15

Bid #S15‐01 ‐ Surplus

Item # School Tag # DescriptionBrownlow,

Faith Carson, SteveCornett, Rachel Craver, Susan

Douglas, James

Galemore, Stacey

Gattie, Melissa

Hernandez, Sheneka

Hutchins, Lauren

Jenkins, Charles Johnson, Nat Jonesco Leavens, Kira Love, Tony Marlow, Lori

Mingle, Leslie Mitchell, Bud

Moore, Carolyn Peay, Katie

Pinkerton, Andrea Reaux, Kim

Rideout, Rudy

Sanchez, Maria Wells, Sarah

Whisman, Jeff

Wise, Coleman Wolf, Robert

Youree, Cathy

73 Cafeteria Items (Old Kittrell Gym) 97795 Fryer 20.00$ 10.00$ 77.11$ 25.00$ 30.00$


75 Cafeteria Items (Old Kittrell Gym) 97801 Holding Cabinet 22.00$ 5.00$ 111.11$ 200.00$ 150.00$ 75.00$ 12.00$

76 Cafeteria Items (Old Kittrell Gym) n/a Ice Maker 22.00$ 20.00$ 5.00$ 5.11$ 40.00$ 15.00$ 5.00$

77 Cafeteria Items (Old Kittrell Gym) n/a Ice Maker 22.00$ 20.00$ 5.00$ 5.11$ 40.00$ 5.00$

78 Cafeteria Items (Old Kittrell Gym) n/a Mixer - Counter Top 5.00$ 11.00$ 5.00$ 37.45$ 8.19$ 35.00$ 12.00$

79 Cafeteria Items (Old Kittrell Gym) n/a Printer

80 Cafeteria Items (Old Kittrell Gym) 27201 Salad Bar 20.00$ 10.00$ 27.11$ 5.00$

81 Cafeteria Items (Old Kittrell Gym) n/a Steamer 21.00$ 5.00$ 27.11$ 5.00$ 22.50$

82 Cafeteria Items (Old Kittrell Gym) None Printer

Mailed to 85 plus vendors

Recommend: Motion to award to highest bidder.

Recommend: Motion to approve disposal of remaining surplus.

10/22/15

35 Hour – Title I Funded – Extended Contract at LaVergne Lake Elementary School Pamela Egner Pierce will complete one extended contract:

1) Ms. Pierce will be conducting the “Little Hawk Leaning Lab” which will utilize the research based intervention tool, Imagine Learning. This individualized, intervention program will target our struggling learners who fall into the categories of SWD and ELL population as identified on the 2015 TCAP assessment, aimsweb universal screener, along with additional assessment tools used by classroom teachers such as Common Formative Assessments. This program will provide these students with strategies to improve reading fluency and comprehension by targeting areas such as letter naming fluency, phonemic awareness, phonics, vocabulary, and comprehension in an effort to increase proficiency on state assessments, close identified learning gaps, and move towards becoming college and career ready.

2) Dates of the extended contract are tentatively: October 27, 2015 – February 9, 2016 Tuesday, Wednesday, Thursday One hour per day 2:45 – 3:45 P.M.

The cost is $600.00 for the 35 hour extended contract. The LaVergne Lake Elementary School Title I funds will pay for 100% of the cost for this contract. Approve a 35 hour extended contract with Pamela Egner Pierce and Rutherford County Schools for the “Little Hawk Learning Lab”.

Title I Contract with Appelbaum Training Institute Appelbaum Training Institute will provide a full day workshop, How to Handle the Hard to Handle Student, January 5, 2016 at Stewartsboro Elementary School. The faculty of Stewartsboro will be given classroom management strategies to handle challenging behaviors which will lead to increased academic achievement. Contract Details: January 5, 2016 – Full day – 5 hours Total Contract Fees: $4,700.00 (Fee includes consultant fee, travel, and training materials.) Approve Title I administration staff development funds to pay the one day training for the faculty at Stewartsboro Elementary School on classroom management and difficult behaviors.

Title II Contract with Blackburn Consulting Group, Dr. Abbigail Armstrong Dr. Abbigail Armstrong will provide one day of professional development on January 5, 2016 for the faculties of Cedar Grove Elementary, Smyrna Elementary, Walter Hill and Kittrell Elementary schools. January 5, 2015 is a Rutherford County in service day for teachers. The professional development will provide information and strategies on increasing rigor in Tier 1 academic instruction. Payment for this training will be provided with Title II funds and will not exceed $4,600.00 for the one day of training and includes all travel related expenses. Payment will be payable upon receipt of an invoice at the conclusion of training. Approve contract with Blackburn Consulting Group for $4,600.00 for Dr. Abbigail Armstrong to provide one day of professional development for the faculties of Cedar Grove, Smyrna Elementary, Walter Hill and Kittrell Elementary schools on January 5, 2015. All expenses will be paid with Title II funds.

Title II Contract with Blackburn Consulting Group, Dr. Barbara Blackburn Dr. Barbara Blackburn will provide one day of professional development on January 5, 2016 for the faculties of Rockvale Elementary School and Stewarts Creek Elementary School. Dr. Blackburn will present training on incorporating rigor in Tier 1 classroom instruction. She is the author of five professional books including Rigor in Your Classroom and President of Blackburn Consulting Group. Payment for this training will be provided with Title II funds and will not exceed $7,425.00 for one day of training which includes all related travel expenses. Payment will be payable upon receipt of an invoice at the conclusion of training. Approve contract with Blackburn Consulting Group for $7,425.00 for Dr. Barbara Blackburn to provide one day of training for the faculties of Rockvale Elementary School and Stewarts Creek Elementary School on January 5, 2016. All expenses will be paid using Title II funds.

Title II Contracts for Hands on Science Trainers Nine Rutherford County teachers will lead Hands-on Science (HOS) kit training with Rutherford County Elementary teachers in September 2015 and January/February 2016:

1. Jana Hawkins Blackman Elementary 2. Kristi Levi Wilson Elementary 3. Patty Short Rock Springs Elementary 4. Angela Steagall Wilson Elementary 5. Davina Dean Stewarts Creek Elementary 6. LaTasha Anderson Wilson Elementary 7. Wendy Buchanan Blackman Elementary 8. Meredith Blair Cedar Grove Elementary 9. Rhonda Lackey Wilson Elementary

HOS Trainers will share strategies, techniques, integrations, and management techniques for teachers to successfully implement each HOS unit and prepare students for TCAP. Each teacher will be paid One Hundred, Twenty-five Dollars per unit taught using Title II funds and will be made payable after the session has occurred. Approve the contracts for Hands on Science Trainers for $125.00 per session training Rutherford County teachers. The total fee will not exceed $500.00. All expenses will be paid with Title II funds.

Version Date: October 15, 2015

Click here to choose a school board.

Monitoring:

Review: Annually, in October

Descriptor Term:

Community Use of School Facilities Descriptor Code:

3.206 Issued Date:

Rescinds:

Issued:

When not in use for school purposes, school buildings and grounds or portions thereof may be used for 1

public, governmental, charitable, civic, recreational, cultural, and other purposes as approved by the 2

Board.1,2 3

1. Requests for the use of a school's facilities shall be made at the office of the principal; 4

2. Student clubs and activities, parent-teacher associations, and other organizations affiliated with 5

the schools shall be permitted use of school facilities without charge; 6

3. School facilities may not be used for private profit, except that unused facilities may be leased 7

for private day-care centers which provide educational and child care services to the 8

community;3 9

4. All activities must be under adult supervision and approved by the building principal. If 10

deemed necessary, the principal may assign a school employee to be present. The group using 11

the facilities will be responsible for any damage to the building or equipment; 12

5. Groups receiving permission for building use are restricted to the dates and hours approved and 13

to the building area and facilities indicated, unless requested changes are approved by the 14

principal; 15

6. Groups receiving permission for building use are responsible for the observance of all fi re and 16

safety regulations at all times; 17

7. The use of alcoholic beverages, drugs or tobacco, profane language, or gambling in any form is 18

not permitted in school buildings; 19

8. During emergencies or disasters, the Board will cooperate with recognized agencies, such as 20

the Red Cross, National Guard and Civil Defense to make suitable facilities available without 21

charge; 22

9. When school kitchens are used, at least one member of the cafeteria staff must be present to 23

supervise the use of equipment; 24

10. The Board will approve and periodically review a fee schedule for the use of school facilities 25

by community or civic organizations and other non-profit groups. 26

11. School facilities shall not be used by such community, civic, religious groups, etc. on a 27

permanent basis; 28

A. A period of three months may be allowed upon request and may be renewed at the 29

discretion of the Board. 30

B. The group must have an established organization within the community. 31

C. The regular school custodian must be employed to perform custodian services and be paid 32

directly by the group using the school. 33

D. Classroom use is not recommended, but if a classroom is used, it must be put in order 34

before the group leaves or prior to the next scheduled use by the school. 35

E. Any school equipment to be used must be specified and approved by the principal prior to 36

its use. The principal shall satisfy himself that the person to use the equipment shall be paid 37

for by the borrower. 38

<Policy Title> <Descriptor Code>

Page 2 of 2

12. All use of facilities requests for non-school related activities must be accompanied by a 1

certificate of insurance showing the Board of Education as additional insured with a minimum 2

limit of $2,000,000 liability insurance. A limit of $1,000,000 may be considered at the 3

discretion of the director of schools; and 4

13. School facilities belonging to the Rutherford County Board of Education shall not be used for 5

partisan political meetings. 6

14. School facilities shall not be used for funeral, cremation, or burial purposes or services. Memorial services may be permitted for individuals who have particularly strong involvement with a school or the school system if approved in advance by the Director of Schools, and so long as the deceased is not brought onto school facility property.” 7

8

_____________________________ _____________________________

Legal References Cross References

1. TCA 49-50-201 2. TCA 49-2-203(b)(4); TCA 49-2-405 3. TCA 49-2-203(b)(4)(B)

Tobacco-Free Schools 1.803 Care of School Property 6.311

Rutherford County Board of Education

Monitoring:

Review: Annually, in September

Descriptor Term:

Background Investigations

Descriptor Code:

5.118 Issued Date:

Rescinds:

Issued:

To ensure the safety and welfare of students and staff, the district shall require criminal history 1

background checks and fingerprinting of applicants for teaching positions and any other positions that 2

require proximity to children. 3

USE AND DISSEMINATION 4

Fingerprints or other approved forms of positive identification shall be submitted with all requests for 5

criminal history record checks for non-criminal justice purposes.3 The director of schools shall ensure 6

the Originating Agency Identifier number is on file at all times. 7

Tennessee and FBI Criminal History Record Information (CHRI) obtained by the district shall be 8

solely used to verify criminal violation(s) and shall not be disseminated. Results shall be considered 9

confidential and only accessible to district personnel identified by the director of schools. CHRI shall 10

only be accessed by authorized personnel in the performance of their duties and shall never be released 11

to the public. 12

RETENTION AND SECURITY 13

The Director of Schools shall develop procedures to ensure CHRI is stored in a secure location. Areas 14

in which CHRI is processed and handled shall be restricted to authorized personnel identified by the 15

Director of Schools. The area shall be out of the view of the public and unauthorized personnel. The 16

Director of Schools shall maintain a list of all employees who have access to, can process, disseminate, 17

and/or destroy CHRI. 18

DISPOSAL OF CHRI 19

When CHRI is no longer needed, it shall be destroyed by burning, shredding or other method rendering 20

the information unreadable. Record destruction must be conducted under the supervision of the 21

director of schools. 22

MISUSE 23

Employees who misuse CHRI or violate this policy shall be subject to disciplinary action up to and 24

including termination. Any employee with knowledge of misuse shall immediately report a violation to 25

the director of schools. 26

27

_____________________________ _____________________________

Background Investigations 5.118

Page 2 of 2

Legal References Cross References

1. TCA 49-5-406 (a)(1) 2. TCA 49-5-413 (c) 3. 42 U.S.C. § 14616 4. 28 U.S.C. § 534

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