AGENDA REGULAR MEETING OF THE BOARD OF DIRECTORS

JANUARY 12, 2021 – 7:00 P.M. LINCOLN CENTER HEARING ROOM

ONE MEETING AGENDA

1. MEETING CALLED TO ORDER. 2. AWARDS AND PRESENTATIONS. 3. OPENING OF MEETING TO ELECTORS OR TAXPAYERS WHO WISH TO BE

HEARD ON ANY SUBJECT WITHIN THE JURISDICTION OF THE BOARD OF DIRECTORS. (Sign-up sheet available 15 minutes prior to the start of the meeting)

4. ADOPTION OF MINUTES OF PREVIOUS MEETING. A. Actions, December 8, 2020 – Regular Meeting B. Minutes, December 8, 2020 – Regular Meeting 5. COMMUNICATIONS. 6. REPORTS. A. Manager’s Report 1. Revenues/expenses current fiscal year 2. Performance Measures Report 3. Update: Repurposed Schools Committee B. Other Reports 7. PRESENTATION OF BID WAIVER REQUESTS. 8. PUBLIC HEARINGS (formally advertised). * A. Appropriations to Special Projects as follows:

1. Public Safety – East Central Narcotics Task Force .......................................... $8,500 to support task force operational needs for equipment, training or to facilitate continuing narcotics investigations to be financed by the annual contribution

from Glastonbury. 2. Police Donations Revenue Account – Youth Services Program .......................... $500

to be funded by a donation from First Korean Presbyterian Church which is gratefully acknowledged and accepted. 3. Vacant Building Account ................................................................................. $45,500 to be funded by a court order and judgment from a blight case involving property located at 20 Bank Street.

4. Health Department - Public Health Emergency Preparedness Special Grant (7/1/20 to 6/30/21) .................................................................... $37,560 to be financed by a grant from the State of Connecticut, Department of Public Health. 5. COVID Response - Fund 221 ........................................................................ $915,941

to be funded by a grant from the State of Connecticut Coronavirus Relief Fund through Federal CARES funding. * B. Appropriations to Education Special Projects as follows: 1. National School Lunch Program School Equipment Grant (FY 20/22) ......... $18,293 to be funded by the Agricultural Appropriations Act for equipment grants to eligible school food authorities. 2. Title III, Part A, English Language Acquisition and Language Enhancement Grant (FY 2020-2022) .............................................. $59,834 to be funded by the State Department of Education to provide support to limited English proficient students. 3. Nellie Mae Black Lives Matter for Black Educators Grant (FY 20/21) .......... $30,000 for development of informative virtual modules that will be co-designed and presented by students and educators.

Board of Directors January 12, 2021 Agenda Page 2 4. Nellie Mae Education Foundation Supporting Districts Addressing Two Pandemics Grant (FY 20/22) ................................................................. $250,000 to assist with identifying and highlighting the root causes of inequities in education.

C. Resolution to Add a Purpose to the 2003-2004 School Building and Grounds Capital Repair and Replacement Program to Include the Roof Project at Manchester High School and to Appropriate an Amount not to Exceed $589,000 for the Roof Project at Manchester High School.

9. CONSENT CALENDAR. 10. ACTION ON ITEMS OF PUBLIC HEARING. 11. UNFINISHED BUSINESS. A. TABLED - Appointment of an at-large member to the Repurposed Schools Committee

to fill the vacancy left by Karl Reichelt. B. TABLED - Appointment to the Repurposed Schools Committee as a representative from the Robertson neighborhood to fill the vacancy left by Maureen O’Reilly. C. Appointments to Boards and Commissions which have members with terms expiring in November 2020 (*except as otherwise noted).

Board/Commission Name Term Expiring

Arts Commission TABLED - Youth Commission Rep November 2022

Cheney Brothers National Historic TABLED - Vacant November 2022 District Commission

Commission on Human Relations, TABLED - Ken Hagenow, 111 Olcott St (R) November 2023 Elderly Services and People with Disabilities

Ethics Commission TABLED - Jennifer Nye, 15 French Rd (R) November 2023

Property Maintenance Code TABLED - Razu Gomes, 19 Jenny Cliff Rd (R) November 2023 Board of Appeals

D. TABLED - Approval of an ordinance regulating the feeding of wildlife.

12. NEW BUSINESS. * A. Appropriation to Special Projects (under $500) as follows: 1. Police Donations Revenue Account - Manchester Police Explorer Post .............. $300 to be funded by donations from Beth and Paul Litrico ($50), Elaine Turner ($50) and Daniel Donovan ($200) which are gratefully acknowledged and accepted. * B. Donation of artwork valued at $21,660 by Eric Vincent Alan and Black Ink Creative

Partners, LLC as a contribution to the Luminaries Project at Leisure Labs at the Mahoney Center. C. Rescission of an appointment to the Housing and Fair Rent Commission.

D. Appointment of a member (R) to the Housing and Fair Rent Commission. E. Approval of the Fire Union contract. F. Resolution establishing a subcommittee to determine the appropriate set of services and requirements for a 21st Century Public Library. G. Report from Flag Policy subcommittee.

Board of Directors January 12, 2021 Agenda Page 3 H. Resolutions for submission of an ED049 grant application to the State Department of Education regarding the Roof Replacement at Manchester High School. 1. Authorization for the Manchester Board of Education to apply to the Commissioner of Education and to accept or reject a grant for the Roof Replacement at Manchester High School. 2. The Permanent Building Committee is established as the building committee with regard to the Roof Replacement at Manchester High School. 3. Authorization for at least the preparation of schematic drawings and outline specifications for the Roof Replacement at Manchester High School. I. Discussion: Designation of Community Y as East of the River Warming Center. J. Appointment of an at-large member to the Repurposed Schools Committee to fill the

vacancy left by Bob Rosenberg. 13. COMMENT AND DISCUSSION BY BOARD MEMBERS ON ITEMS FOR

FUTURE AGENDA OR OF GENERAL CONCERN. 14. ADJOURNMENT. CONSENT CALENDAR: Items marked by an * which are not subsequently removed from the consent calendar by a Director are approved under item #9 of this Agenda.

ACTIONS REGULAR MEETING OF THE BOARD OF DIRECTORS

DECEMBER 8, 2020 - 7:00 P.M. LINCOLN CENTER HEARING ROOM

ONE MEETING AGENDA

PRESENT: Mayor Moran, Director Dougan, General Manager Shanley and Deputy General Manager Stephanou.

REMOTE: Deputy Mayor Jones, Secretary Castillo, Directors Bergin, Conyers, Floyd-Cranford, Marois and Schain, and Town Attorney Barry.

1. MEETING CALLED TO ORDER.

The meeting was called to order at 7:00 p.m. All in attendance participated in The Pledge of Allegiance to The Flag, led by Mayor Moran.

4. ADOPTION OF MINUTES OF PREVIOUS MEETING.

#293-20 A. Actions, November 10, 2020 – Regular Meeting #294-20 B. Minutes, November 10, 2020 – Regular Meeting

Castillo/Floyd-Cranford 8 Voted in Favor (Director Marois abstained)

9. CONSENT CALENDAR. (Items 12B, G and I added)

#295-20 8A. Appropriations to Special Projects as follows: 1. School Readiness Grant (9/1/20 to 6/30/21) ................................................. $312,340

to be financed by a grant from the State Office of Early Childhood to support school readiness slots at Manchester Early Learning Center.

2. Youth Service Bureau – SibShop Grant ............................................................ $2,000 to be financed by a grant from the CT Department of Children and Families, through Advanced Behavioral Health, Inc., for outreach to surrounding East of the River communities to facilitate the SibShop program to benefit youth and families with behavioral health needs.

3. Youth Service Bureau – Local Interagency Service Team (LIST) .................. $21,667 to be financed by a grant from the Court Support Services Division/Judicial Department.

4. Public Safety – East Central Narcotics Task Force ........................................ $17,000 to support task force operational needs for equipment, training or to facilitate continuing narcotics investigations to be financed by the annual contribution from Vernon and South Windsor.

#296-20 B. Appropriations to Education Special Projects as follows: 1. Title I, Part A - Improving Basic Programs Grant (2020-2022) ................ $2,072,452

to be financed by the Connecticut State Department of Education. 2. Title II - Part A – Supporting Effective Instruction Grant (FY20-22). .......... $259,222

to be financed by a grant from the Connecticut State Department of Education to ensure that all students are performing at or above grade level.

3. Bilingual Education Grant (FY20-21) ............................................................. $11,367 to be financed by a grant from the Connecticut State Department of Education.

4.A

Board of Directors December 8, 2020 Agenda Page 2 4. Adult Education Program Enhancement Project Grant (FY 20/21) .................. $40,000 to be financed by a grant from the State Department of Education. 5. General Improvements to Alliance Districts’ School Building Grant Program (FY20-22)........................................................................... $1,079,152 6. Coronavirus Relief Fund (FY 19/21) ............................................................. $855,575 to be financed by a grant from the State Department of Education. #297-20 C. Appropriation to Fire Fund operating budget ...................................................... $292,000 to be funded by a use of designated Fire Fund reserves. #298-20 12.A. Appropriation to Special Projects (under $500) as follows: 1. Police Donations Revenue Account - Manchester Police Explorer Post ................ $15 to be funded by dues. #299-20 B. Appointment of Blum/Shapiro as Auditor. #300-20 G. Approval of the Supervisory Union contract. #301-20 I. Approval of adjustments to Employment Overview for Unaffiliated/Confidential Employees. Castillo/Bergin 9 Voted in Favor 10. ACTION ON ITEMS OF PUBLIC HEARING. #302-20 TABLED - D. Approval of an ordinance regulating the feeding of wildlife. (Presentation on the dangers of feeding wildlife-Jason Hawley, State DEEP Wildlife Division) Schain/Dougan 9 Voted in Favor 11. UNFINISHED BUSINESS. #303-20 TABLED - A. Appointment of an at-large member to the Repurposed Schools Committee to

fill the vacancy left by Karl Reichelt. Dougan/Marois 9 Voted in Favor #304-20 TABLED - B. Appointment to the Repurposed Schools Committee as a representative from the Robertson neighborhood to fill the vacancy left by Maureen O’Reilly. Floyd-Cranford/Jones 9 Voted in Favor C. Appointments to Boards and Commissions which have members with terms expiring in

November 2020 (*except as otherwise noted).

Board/Commission Name Term Expiring

Arts Commission TABLED - Youth Commission Rep November 2022 #305-20 Dougan/Conyers 9 Voted in Favor Building Committee A - Stephen Smith, 70 Karen Dr. (D) November 2021 #306-20 Floyd-Cranford/Bergin 9 Voted in Favor

Board of Directors December 8, 2020 Agenda Page 3 Cheney Brothers National Historic TABLED - Vacant November 2022 District Commission

#307-20 Floyd-Cranford/Dougan 9 Voted in Favor Commission on Human Relations, TABLED - Ken Hagenow, 111 Olcott St (R) November 2023 Elderly Services and People with Disabilities #308-20 Dougan/Conyers 9 Voted in Favor Ethics Commission TABLED - Jennifer Nye, 15 French Rd (R) November 2023 #309-20 Dougan/Floyd-Cranford 9 Voted in Favor Housing and Fair Rent Commission A - Linda Harris, 60 Brookfield St. (D) November 2023 #310-20 Floyd-Cranford/Castillo 9 Voted in Favor Property Maintenance Code TABLED-Razu Gomes, 19 Jenny Cliff Rd (R) November 2023 Board of Appeals #311-20 Dougan/Conyers 9 Voted in Favor 12. NEW BUSINESS. #312-20 C. Approval of job description for Downtown Development Specialist position. Jones/Schain 9 Voted in Favor #313-20 D. Approval of a resolution urging the Connecticut General Assembly to enact legislation restricting the sale of certain animals in pet stores. Schain/Floyd-Cranford 9 Voted in Favor #314-20 E. Approval of Power Purchase Agreement with Connecticut Green Bank for purposes of

accessing renewable energy and achieve energy savings. Castillo/Schain 9 Voted in Favor #315-20 H. Approval of Registrars' salaries. Castillo/Floyd-Cranford 9 Voted in Favor #316-20 APPROVED - Motion to suspend the rules to continue meeting past 11:00 p.m. Jones/Dougan 9 Voted in Favor

Board of Directors December 8, 2020 Agenda Page 4

14. ADJOURNMENT. #317-20 The meeting was adjourned until the January 5, 2021 Regular Meeting of the Board of Directors at 7:00 p.m. in the Lincoln Center Hearing Room. Adjournment: 11:05 p.m. Bergin/Floyd-Cranford 9 Voted in Favor lgl APPROVED: ATTEST: ____________________________________ Secretary, Manchester Board of Directors

MINUTES REGULAR MEETING OF THE BOARD OF DIRECTORS

DECEMBER 8, 2020 - 7:00 P.M. LINCOLN CENTER HEARING ROOM

ONE MEETING AGENDA

PRESENT: Mayor Moran, Director Dougan, General Manager Shanley and Deputy General Manager Stephanou.

REMOTE: Deputy Mayor Jones, Secretary Castillo, Directors Bergin, Conyers, Floyd-Cranford, Marois and Schain, and Town Attorney Barry.

EXECUTIVE SESSION - The Board went into Executive Session at 6:30 p.m. to discuss Labor Negotiations and Personnel. Present were Mayor Moran, Director Dougan, General Manager Shanley and Deputy General Manager Stephanou. Present remotely were Deputy Mayor Jones, Secretary Castillo, Directors Bergin, Conyers, Floyd-Cranford, Marois and Schain. Gary Anderson, Director of Planning and Economic Development, was also present remotely for a portion of the session. The Executive Session adjourned at 6:50 p.m. No votes were taken.

1. MEETING CALLED TO ORDER.

The meeting was called to order at 7:00 p.m. All in attendance participated in The Pledge of Allegiance to The Flag, led by Mayor Moran.

Mayor Moran thanked those who participated virtually in the Manchester Road Race. He congratulated Jack McCoy, Information Systems Director, on his upcoming retirement. As of today, Manchester has had 1,899 positive COVID cases and 109 deaths. Last week, the State of Connecticut had a positivity rate of 4.74% and this week the positivity rate has increased to 6.55%. Manchester’s positivity rate has also increased from 3.9% last week to 6.05% this week. With this significant spike in positive cases, he reminded everyone to wear masks, wash your hands and practice social distancing. Superintendent Geary sent a message to families and staff that effective December 11th, Manchester public schools will go remote through January 11th. The vaccine is coming beginning next week at Manchester Memorial Hospital (MMH).

General Manager Shanley explained MMH expects to receive a limited number of vaccines next week and will continue to get weekly deliveries of the vaccine. Once they have enough of the vaccine, which will likely take several weeks, they will be responsible for vaccinating Manchester’s paramedic teams.

2. AWARDS AND PRESENTATIONS. (None)

3. OPENING OF MEETING TO ELECTORS OR TAXPAYERS WHO WISH TO BEHEARD ON ANY SUBJECT WITHIN THE JURISDICTION OF THE BOARD OFDIRECTORS. (Sign-up sheet available 15 minutes prior to the start of the meeting)

Ben Teaford, 74 South Farms Drive, is in support of the Resolution asking State Legislators to ban the sale of dogs, cats and rabbits in Connecticut pet stores. Manchester and the State of Connecticut should be leaders in animal welfare protection and this Resolution would be a big step in that direction. According to a recent survey by the American Pet Products Association, nearly 2/3 of all American households have a pet and many consider their pet a member of their family. Puppy mills breed animals in cramped cages stacked on top of each other with little to no access to veterinary care and no human

4.B

Board of Directors December 8, 2020 Minutes Page 2 contact or love. Puppies bred in puppy mills have ended up in pet stores in Connecticut as recently as last month, which means there are families all over Connecticut who have unknowingly supported cruelty to animals. It is essential that Manchester join Stamford and Norwalk which have already passed similar Resolutions, to show our State Legislators that this issue is of great importance to the citizens of our State and to the furry members of their family. Julie Stankiewicz, 74 South Farms Drive, is a district leader for the Humane Society of the United States and has been an animal welfare advocate for many years. She is in support of the proposed Resolution asking the Connecticut General Assembly to enact a statewide ban of pet shop sales of dogs, cats and rabbits. There is evidence that puppies have been trafficked into Connecticut pet stores from some of the worst commercial breeders in the country. Large scale commercial breeders, known as puppy mills, are legally allowed to confine dogs to cages only 6 inches larger than their bodies for their entire lives. Dogs in these facilities endure illness and injury without veterinary care and are bred repeatedly without regard to their welfare. Puppies purchased in Connecticut pet stores may have come from such abusive facilities. A ban on the sale of animals in pet stores may be the only way to stop the trafficking of puppy mill animals into Connecticut. Over 350 local governments across the United States have passed prohibitions to stop the sale of animals from puppy mills. California, Maryland and Maine have enacted statewide bans and it is time for Connecticut to join this ban. Stephen Ristau, 60 Ash Street Extension, stated his family has lived in Manchester for three generations. He attended Manchester schools and frequented the Mary Cheney Library. Many of Manchester’s schools have been renovated into 21st century learning centers, but the library remains untouched. Mary Cheney Library is one of the highest circulation libraries in the state. He has met with Town administrators and Board members for several months and has circulated a concept paper with ideas about what a 21st century public library should look like, particularly in a post-COVID era. He is committed to working hand in hand with the Board of Directors and Town leaders to make this a reality. A library proposal has been brought before Town voters in the past but was unsuccessful. It is time for us to stand up and invest in our community with a new public library. Miriam Byroade, 207 Parker Street, is in support of a newly updated library. She was impressed with the procedural changes put in place during the pandemic which allowed the library to reopen. It felt safe and brought some much needed normalcy to this difficult year. Our library is a treasure but it is behind our neighboring towns in terms of programs, meeting space and resources offered for our community. We need to make a plan to update the library. Karen Laski, 279 Fern Street, strongly supports the Resolution urging the Connecticut General Assembly to enact a statewide prohibition of dogs, cats and rabbits in pet stores. She works with welfare organizations throughout Connecticut. Puppy mills have no limit to the number of dogs they can have. There is no minimum requirement to the number of staff and the conditions they are kept in are inhumane. Dogs may be left in cages 24 hours a day for their entire lives, only removed to be bred. These dogs end up with rotting teeth, ear infections and numerous other health issues. Puppy dealers buy puppies in bulk from the mills and sell to pet stores. This Resolution will be a bright light for many residents who need to hear good news. Elizabeth Kline, 60 Valley St, Unit A, is an Assistant Professor and resident at UCONN in the Department of Molecular and Cell Biology. There is an urgent need for a warming shelter in Manchester. She moved to Manchester last year from Georgia and frequently jogs in Center Springs Park. She has noticed numerous people sleeping in the park and is concerned for their safety in the cold. She is shocked there are no measures in place for a warming shelter in Manchester. Middletown, similar in population but with a slightly larger budget, offers a warming center and she would like to see Manchester offer something similar for our community.

Board of Directors December 8, 2020 Minutes Page 3 Angela Bellas, 126 Lakewood Circle North, agrees with the need for a warming center in Manchester, especially as we move into the coldest months of the year. This is a life and death issue. We need to reimagine more long term and transformative solutions to end homelessness in our community and ensure that everyone in Manchester can access safe, healthy and affordable housing. Housing is a human right. She is also concerned with the many community members who continue to struggle with the full weight of this pandemic. Many residents are under the crushing weight of high risk employment as essential workers, struggle with unemployment and underemployment as marginalized workers in the restaurant/hospitality industry and deal with the economic devastation and fear of living in the COVID world. Many residents have special needs that are not being adequately addressed in pandemic times. We need to build more substantial resources to support our community members who are unable to access unemployment, didn’t receive stimulus funds or are currently struggling to access statewide rental assistance programs. We need to provide more resources to support families in need during the COVID crisis and beyond. Last Wednesday was the 8-month anniversary of the murder of Jose Soto by police officers in Manchester. We need to remember Jose. Manchester needs an alternative to collective care and community safety, especially when someone is dealing with a mental health crisis. 4. ADOPTION OF MINUTES OF PREVIOUS MEETING. A. Actions, November 10, 2020 – Regular Meeting B. Minutes, November 10, 2020 – Regular Meeting Castillo/Floyd-Cranford 8 Voted in Favor (Director Marois abstained) 5. COMMUNICATIONS. Director Schain received a communication from Eugene DeJoannis, a member of the Sustainability Commission, who asked the Sustainability Commission to sign on to a letter to the Governor and DEEP to expand the role of the Connecticut Energy Network. Commission members agreed and were advised by the Town Attorney to seek informal acquiescence from the Board of Directors. Director Marois read a communication from Colin McNamara, 47 Grandview Street, regarding the pandemic and thanking Mr. Catlett for his update at the last Board of Directors’ meeting. Manchester has had only had 5 deaths in the past 5 months. He talked about the statewide map of COVID cases. It is reassuring to hear that Manchester has 4 full time contact tracers. He was “thrilled” to hear that Juneteenth has been made a Town holiday. Town employees now have 14 holidays at the cost of more than $150K to taxpayers, at a time when small businesses are closing and thousands are unemployed and struggling. He is self-employed and hasn’t had a paid holiday in thirteen years. The community would have been better served by making it a Town employee service day, perhaps helping elderly minority residents with yardwork or work on Town parks. He wished everyone happy holidays. Vice Chair Jones stated there were a number of communications received from residents in support of the Resolution restricting the sale of certain animals in pet stores in Connecticut. Representative Doucette was also in support of this Resolution. There were also three communications from residents regarding the unnecessary death of Jose Soto and the release of the Internal Affairs’ report. Mayor Moran received a phone call today from an elderly resident who thanked the Town of Manchester for a great job with the leaf pickup program this year.

Board of Directors December 8, 2020 Minutes Page 4 6. REPORTS.

A. Manager’s Report

1. Discussion TLC program and funding. General Manager Shanley explained there is one report from the Transitional Learning Center (TLC) who requested through Mayor Moran that they have the opportunity to do a presentation to the Board of Directors. Liama Holmes, Executive Director of TLC, explained the Diyeso-Lewis House of TLC Foundation, Inc. is a non-profit organization founded in 1987 by Bill Diyeso, a former police officer in Manchester. TLC has provided services to 173 students and their families. So far in 2020 they have served 5 residents and presently have 3 residents in the home. Most of TLC’s residents have been marginalized children of Hispanic or African American descent. Regardless of how long a child stays at TLC, they are provided a safe home while allowing them to continue with their education and thrive in the community. TLC provides a home and family environment for students who would have ended up in DCF care and possibly out-of-town placement. These are students who feel disenfranchised and are most in need of family engagement services. House parents reside in the home, and residents are expected to maintain a C average while they reside here. Weekly tutoring, counselling sessions and extracurricular activities are provided for residents. Family involvement is encouraged. According to the Equity Informed School Climate Assessment done through the Board of Education, students, staff, and families from marginalized groups reported barriers to accessing academic, extracurricular activities, and professional learning opportunities. TLC helps to address this for students. The McKinney-Vento Act is a federal law that ensures the right of students to go to school even when they are homeless or don’t have a permanent address. Youth have the right to attend the school nearest to where they are living or the school where they were last enrolled (“school of origin”), even if they move out of the school district. The district in which the student chooses to attend school must provide or arrange transportation. She reviewed the economic impact of the Diyeso-Lewis House on the Town. The cost of educating special education students outside of Manchester is charged daily, and there is an additional cost for transportation. She provided a cost comparison of educating a special needs student outside of Manchester vs. providing the same services through TLC. There is a substantial cost savings to the Town through TLC. The Diyeso-Lewis house is a hidden gem for Manchester. When we think about the equity gap and marginalized youth, TLC is a support to decrease those statistics. It does not exist in any other town. Many towns have inquired about our program but only Manchester students are welcome. Maintaining the Diyeso-Lewis house would prove that Manchester cares about and is committed to helping all families and that every Manchester child has a chance and opportunity to be successful. Mayor Moran thanked Ms. Holmes for her presentation. He also thanked the many volunteers who have given their time to TLC. He asked how many students can attend TLC at one time and asked if TLC utilizes fundraising and grant efforts.

Board of Directors December 8, 2020 Minutes Page 5 Ms. Holmes stated there is a subcommittee that works directly on obtaining grants. Grants have been received through The Hartford Foundation and other smaller grants were accessed. TLC had its first fundraiser last year but was unable to have one this year due to the pandemic. There have been up to 7 students at one time at the Diyeso-Lewis House. During the pandemic TLC took in 2 new students. TLC was founded to support Manchester families and students from out of town are not accepted into the program. Director Dougan asked what age the students are. Ms. Holmes stated their license with DCF does not limit the age of students but TLC typically works with middle school age children. Director Bergin asked how long the Town of Manchester has helped to fund TLC. He understands TLC has concerns about the budget reduction from the Town, and asked what TLC has done since the Town’s contribution was decreased in July. Ms. Holmes stated she reduced her salary when Town funds to TLC were cut. They have had to be very creative in cutting costs in the house. TLC gets a lot of their food through Food Share and the food pantry. They also have access to a Title 1 grant through the Board of Education and have utilized block grants for projects within the home. Vice Chair Jones asked for clarification on the request for funding by TLC. She also asked if TLC has made this presentation to the Board of Education and if there are other services that they are not currently tapping that they may be able to. Ms. Holmes stated TLC is looking for $188K in funding. They have not presented this to the Board of Education but they have spoken with Superintendent Geary who is unsure if he is able to help them. Mayor Moran thanked Ms. Holmes for her presentation.

B. Other Reports. None. Mayor Moran understands Human Services Director Joel Cox has been working with a local committee on a possible warming center for the region. He asked him to provide an update to the Board of Directors. Mr. Cox stated he began working with Manchester Peace and Justice Committee on their desire to bring a warming center into Town. At the direction of the State of Connecticut, they have now partnered with Cornerstone shelters of Vernon. So far, they have not been able to find a suitable location in the region. The regional plan east of the river is to utilize contracts with local hotels and motels. Due to COVID-19, there is a big reduction in shelter capacity across the region. The number of shelter beds available in the Hartford region is lower than it has been in previous years. Hartford is the biggest provider of warming center services and during the winter they are prioritizing their 60 available beds for those who can verify that their last place of residence was Hartford. They will only open beds up to those who come from outside Hartford if there are extra beds at the end of the night. Locally, all cold weather protocols are in place. MACC and Senior Adult and Family Services do a weekly outreach to the folks they know to be unsheltered in Town, and continue to house those people as necessary in local hotels. Manchester’s Fire and Police Departments have access to hotel vouchers for individuals they encounter during the course of their duties. He will continue to work with Manchester

Board of Directors December 8, 2020 Minutes Page 6 Peace and Justice Committee to try to identify some space for a warming center that would serve the region. Vice Chair Jones asked what metrics the Town uses to implement its cold weather protocols. There has been some discussion by Board members on what the gaps are and how to bridge the existing gaps for those in need. Mr. Cox stated Manchester activates its cold weather protocols when the State activates theirs. He doesn’t recall the specifics but warming shelters are activated when there are a specific number of days under a certain temperature. The problem of homelessness is systemic and has to do with issues of housing, equality and access to resources. There are a lot of resources in the region and in the State in terms of getting people housed and trying to keep them housed, but we continue to run into the problem each winter of what to do with people during the coldest months. An additional warming center in the region would certainly be a benefit. Director Dougan asked for details on warming center hours and asked what the average number of homeless people in Manchester is. Mr. Cox stated most warming centers operate from December 1st through the end of March and are usually open between 7:00 p.m. to 7:00 a.m. Warming centers do not offer beds or meal service. They are simply a place to get refuge from the cold. It is difficult to pinpoint the number of homeless people in Manchester because it is constantly changing and depends on the definition used for homeless. Unsheltered individuals in Town range from 5-10 per day. There are people living in places that aren’t meant for human habitation; they may not be unsheltered but they are certainly homeless. There are people who come in and out of Town. On a regional basis, that number skyrockets. Director Floyd-Cranford understands the warming centers operate December through March, but she would like to see consideration given to using the warming centers as emergency shelters outside of the winter months for other emergencies. Mr. Cox stated that is part of the ongoing conversations not only in Town but regionally. Hartford and Vernon are the only two communities in our region who have warming center capacity. Mayor Moran stated when MACC ran the shelter in Manchester, most of the people who stayed there overnight were from out of town. There was no interest from surrounding communities to help with this. This is a regional issue and every community needs to be involved. 7. PRESENTATION OF BID WAIVER REQUESTS. None. 8. PUBLIC HEARINGS (formally advertised). A. Appropriations to Special Projects as follows:

1. School Readiness Grant (9/1/20 to 6/30/21) ................................................. $312,340 to be financed by a grant from the State Office of Early Childhood to support school readiness slots at Manchester Early Learning Center. 2. Youth Service Bureau – SibShop Grant ............................................................ $2,000 to be financed by a grant from the CT Department of Children and Families, through Advanced Behavioral Health, Inc., for outreach to surrounding East of the River communities to facilitate the SibShop program to benefit youth and families with behavioral health needs.

Board of Directors December 8, 2020 Minutes Page 7 3. Youth Service Bureau – Local Interagency Service Team (LIST) .................. $21,667 to be financed by a grant from the Court Support Services Division/Judicial Department.

4. Public Safety – East Central Narcotics Task Force ........................................ $17,000 to support task force operational needs for equipment, training or to facilitate continuing narcotics investigations to be financed by the annual contribution

from Vernon and South Windsor. Mayor Moran opened the floor for public comment at this time. There being no public comments, Mayor Moran opened the floor for Board Members’ comments. There being no comments, Mayor Moran closed the public hearing on the above items. B. Appropriations to Education Special Projects as follows:

1. Title I, Part A - Improving Basic Programs Grant (2020-2022) ................ $2,072,452 to be financed by the Connecticut State Department of Education. 2. Title II - Part A – Supporting Effective Instruction Grant (FY20-22). .......... $259,222 to be financed by a grant from the Connecticut State Department of Education to ensure that all students are performing at or above grade level. 3. Bilingual Education Grant (FY20-21) ............................................................. $11,367 to be financed by a grant from the Connecticut State Department of Education. 4. Adult Education Program Enhancement Project Grant (FY 20/21) .................. $40,000 to be financed by a grant from the State Department of Education. 5. General Improvements to Alliance Districts’ School Building Grant Program (FY20-22)........................................................................... $1,079,152 6. Coronavirus Relief Fund (FY 19/21) ............................................................. $855,575 to be financed by a grant from the State Department of Education. Mayor Moran opened the floor for public comment at this time. There being no public comments, Mayor Moran opened the floor for Board Members’ comments. Director Dougan asked for clarification on Item B5. General Manager Shanley explained this is an additional amount of money that comes from the State of Connecticut to the Board of Education because Manchester is an alliance district. There being no further comments, Mayor Moran closed the public hearing on the above items. C. Appropriation to Fire Fund operating budget ...................................................... $292,000 to be funded by a use of designated Fire Fund reserves. General Manger Shanley explained that the Firefighters Union contract is one year out. The funds that were in the budget last year were put into Fire Fund reserves to be able to use this year. $88K of this amount is for holiday pay for Martin Luther King Day, which the Fire Department did not previously have in their contract, and Juneteenth. Mayor Moran opened the floor for public comment at this time. There being no public comments, Mayor Moran opened the floor for Board Members’ comments. There being no comments, Mayor Moran closed the public hearing on the above items.

Board of Directors December 8, 2020 Minutes Page 8 D. Approval of an ordinance regulating the feeding of wildlife. (Presentation on the dangers of feeding wildlife-Jason Hawley, State DEEP Wildlife Division) Mr. Hawley is a carnivore/bear biologist with the State of Connecticut DEEP Wildlife Division. Wildlife feeding has become an issue over the past few years, primarily dealing with bears in the Northwest part of the State. He is here tonight to address deer feeding in Manchester. Feeding wildlife causes a lot of issues with habituation. One of the biggest problems with feeding wildlife is disease transmission. Sustained chronic long-term feeding of wildlife unnaturally congregates animals in one area which is a perfect storm for disease transmission. Feeding also causes population inflation where there are higher survival rates of wildlife. Conflicts (vehicle strikes) with wildlife, specifically deer, increase because of higher survival and increased populations. Feeding deer pulls them out of their natural patterns and into more residential areas. Deer can die of acidosis which occurs when they shift from their normal natural diet to being fed carbohydrates. Deer are the vector for Lyme disease in Connecticut. The more deer there are, the more ticks and the more Lyme disease we have. Bear population in Connecticut is growing rapidly and although it is not currently a recognized issue in Manchester, it will soon be. The DEEP estimated 300 bears in Connecticut in 2005 and estimates there are 1,500 bears in 2020. Bears are recolonizing in Northeastern Connecticut. Bears can thrive in urban landscapes and Manchester will not be immune. Chronic intentional wildlife feeding cause animals to become extremely bold and aggressive which can lead to home entries by animals. Over the next 5-10 years, there will be more and more bears showing up in Manchester. Chronic sustained feeding leads to habituation and food conditioning which is a direct threat to public safety. DEEP’s message to municipalities is to let wild animals be wild; do not feed them. DEEP is working on getting a statewide Ordinance but Connecticut does not have one yet, so they are asking towns to take measures to protect their citizens. Director Schain thanked Mr. Hawley for his presentation. Feeding wildlife creates very real dangers for people and pets, and is something we need to address in Manchester. Passing an ordinance would allow us to take action to protect the wellbeing of people and pets when cases of feeding arise. We currently have no enforcement tool locally or statewide. This ordinance addresses a very real problem which will only grow worse, and it sends a message to our residents about the need to avoid feeding wildlife. It is better to be proactive than to wait for more problems to occur. The first offense under this ordinance would be a verbal warning and the second offense a written warning. Only a three time offender would receive an infraction and fine. This ordinance is not written in a way that would lead to the arrest of mom, dad and children for occasionally tossing bread to ducks in a pond. The ordinance speaks to preventing regular and continuous feeding of wildlife. It would go into effect on April 1, 2021 which gives us ample time to ensure residents are aware of the new ordinance. It will not stop anyone from feeding birds. It specifically permits birdfeeders placed in a manner designed to minimize their attraction as a food source for wildlife. He asked for support from fellow Board members. Director Bergin recalled residents speaking about an issue where wildlife feeding was leading to an unenforceable issue where there is no mechanism in place to stop it. This ordinance has been drafted in such a thoughtful way that this is not meant to broadly impose regulations on residents. He appreciates that it provides some enforcement where there was none prior and is in support of the ordinance. Director Conyers agrees there is a need to address feeding of certain wildlife in Town. An information campaign is important to ensure residents understand the dangers of feeding wildlife and that birdfeeders need to be placed in a manner designed to minimize their attraction as a food source for other animals.

Board of Directors December 8, 2020 Minutes Page 9 He asked if Manchester has an ordinance for how garbage is kept to minimize wild animals from going into trash. General Manager Shanley stated there are some regulations on how trash cans need to be kept but they are not focused on wild animals. This is not a staff initiative. Director Conyers asked how the complaint process would work. He asked if the Animal Control Officer is a sworn police officer and if they would only need a tip from another resident to enter the property. Director Schain explained that residents who feel a neighbor is putting out food in a public place for wildlife would be able to report it. The Animal Control Officer could then go out to check on it and take action if appropriate. General Manager Shanley stated the Animal Control Officers are employees of the police department but are not sworn officers. They would follow the same protocol they have now for similar issues about dogs, etc. A resident can tell a police officer to stay off their property if they do not have a warrant. Director Conyers stated an information campaign needs to be very clear about the process for taking action and the appeal process. He is uncomfortable passing this ordinance until he has more information. Director Schain explained the ordinance states “the Animal Control Officer may develop policy or guidelines to implement the provisions of this ordinance,” which was put in at the suggestion of legal counsel to ensure complaints are handled with due process. The Animal Control Officer can put guidelines in place to address many of these concerns. Director Dougan stated she has a neighbor who goes into the woods on Town property with a bag of corn to feed wildlife. She has another neighbor who feeds deer every night. A few years ago, a woman was attacked by coyotes near the back of her property. She wondered if the ordinance should be just for Town property. She has a hummus pile in her yard and wonders if this is considered feeding animals. Education is very important. There needs to be more discussion and consideration around this ordinance before it can be passed. Director Schain explained this topic came to the Board’s attention because of an incident involving a neighborhood and private property. It makes sense to include both public and private property in this ordinance. Director Bergin stated cultivating produce or composting organic materials on private property are excluded from this ordinance in Section C which talks about the “purposeful placement of food.” He sees this ordinance as a set of criteria laid out for an Animal Control Officer to apply in a given scenario. Enforcement under this ordinance should not be exercised every time wildlife is seen on a neighbor’s property. It is meant to be enforced for someone who repeatedly feeds wildlife. There are certain criteria under this ordinance that someone would have to apply in order to lead to enforcement. Mayor Moran looks at this ordinance as an educational tool. It is meant to keep wildlife safe and to protect residents. Vice Chair Jones asked the Town Attorney if we are required to note an effective date within the ordinance. Board members have expressed concern about the enforcement provision, not the policy itself. Some residents have raised concerns about neighbors feeding wildlife. This ordinance would give authorization to pursue enforcement with those who regularly feed wildlife.

Board of Directors December 8, 2020 Minutes Page 10 Attorney Barry stated there does need to be an effective date but it is not required to be within the ordinance. This ordinance would give Animal Control Officers the authority to develop policies for enforcement of feeding wildlife. Other towns that have passed ordinances regarding wildlife feeding are much more aggressive than this ordinance is. Vice Chair Jones stated this ordinance is very respectful of residents but is proactive in addressing this problem before it becomes a larger issue in Manchester. Director Conyers would like some clarification before passing this ordinance. He doesn’t feel the Board of Directors should dictate a plan of action to the Animal Control Officers. Director Dougan asked for clarification on § 113-8 C of the ordinance which states that you can feed wildlife as long as it does not create concerns about it. Director Schain stated this section was put in to sight instances where feeding is creating health or safety issues for residents or wildlife. 9. CONSENT CALENDAR. (Items 12B, G and I added) 8A. Appropriations to Special Projects as follows:

1. School Readiness Grant (9/1/20 to 6/30/21) .................................................. $312,340 to be financed by a grant from the State Office of Early Childhood to support school readiness slots at Manchester Early Learning Center. 2. Youth Service Bureau - SibShop Grant ............................................................. $2,000 to be financed by a grant from the CT Department of Children and Families, through Advanced Behavioral Health, Inc., for outreach to surrounding East of the River communities to facilitate the SibShop program to benefit youth and families with behavioral health needs. 3. Youth Service Bureau – Local Interagency Service Team (LIST) .................. $21,667 to be financed by a grant from the Court Support Services Division/Judicial Department.

4. Public Safety – East Central Narcotics Task Force ........................................ $17,000 to support task force operational needs for equipment, training or to facilitate continuing narcotics investigations to be financed by the annual contribution

from Vernon and South Windsor. B. Appropriations to Education Special Projects as follows:

1. Title I, Part A - Improving Basic Programs Grant (2020-2022) ................ $2,072,452 to be financed by the Connecticut State Department of Education. 2. Title II - Part A – Supporting Effective Instruction Grant (FY20-22). .......... $259,222 to be financed by a grant from the Connecticut State Department of Education to ensure that all students are performing at or above grade level. 3. Bilingual Education Grant (FY20-21) ............................................................. $11,367 to be financed by a grant from the Connecticut State Department of Education. 4. Adult Education Program Enhancement Project Grant (FY 20/21) .................. $40,000 to be financed by a grant from the State Department of Education. 5. General Improvements to Alliance Districts’ School Building Grant Program (FY20-22)........................................................................... $1,079,152 6. Coronavirus Relief Fund (FY 19/21) ............................................................. $855,575 to be financed by a grant from the State Department of Education.

Board of Directors December 8, 2020 Minutes Page 11 C. Appropriation to Fire Fund operating budget ...................................................... $292,000 to be funded by a use of designated Fire Fund reserves. 12.A. Appropriation to Special Projects (under $500) as follows: 1. Police Donations Revenue Account - Manchester Police Explorer Post ................ $15 to be funded by dues. B. Appointment of Blum/Shapiro as Auditor. G. Approval of the Supervisory Union contract. I. Approval of adjustments to Employment Overview for Unaffiliated/Confidential Employees. Castillo/Bergin 9 Voted in Favor 10. ACTION ON ITEMS OF PUBLIC HEARING. TABLED - 8D. Approval of an ordinance regulating the feeding of wildlife. (Presentation on the dangers of feeding wildlife-Jason Hawley, State DEEP Wildlife Division) Schain/Dougan 9 Voted in Favor 11. UNFINISHED BUSINESS. TABLED - A. Appointment of an at-large member to the Repurposed Schools Committee to

fill the vacancy left by Karl Reichelt. Dougan/Marois 9 Voted in Favor TABLED - B. Appointment to the Repurposed Schools Committee as a representative from the Robertson neighborhood to fill the vacancy left by Maureen O’Reilly. Floyd-Cranford/Jones 9 Voted in Favor C. Appointments to Boards and Commissions which have members with terms expiring in

November 2020 (*except as otherwise noted). Board/Commission Name Term Expiring

Arts Commission TABLED - Youth Commission Rep November 2022 Dougan/Conyers 9 Voted in Favor Building Committee A - Stephen Smith, 70 Karen Dr (D) November 2021 Floyd-Cranford/Bergin 9 Voted in Favor Cheney Brothers National Historic TABLED - Vacant November 2022 District Commission

Floyd-Cranford/Dougan 9 Voted in Favor

Board of Directors December 8, 2020 Minutes Page 12 Commission on Human Relations, TABLED - Ken Hagenow, 111 Olcott St (R) November 2023 Elderly Services and People with Disabilities Dougan/Conyers 9 Voted in Favor Ethics Commission TABLED - Jennifer Nye, 15 French Rd (R) November 2023 Dougan/Floyd-Cranford 9 Voted in Favor Housing and Fair Rent Commission A - Linda Harris, 60 Brookfield St (D) November 2023 Floyd-Cranford/Castillo 9 Voted in Favor Property Maintenance Code TABLED-Razu Gomes, 19 Jenny Cliff Rd (R) November 2023 Board of Appeals Dougan/Conyers 9 Voted in Favor 12. NEW BUSINESS.

C. Approval of job description for Downtown Development Specialist position. General Manager Shanley explained that the Board of Directors by Charter must approve changes to any job description. This position is an economic development and advocacy position that had been filled by the person who was with the Downtown Special Services District. When the DMSSD was restructured, this position became part of the Town operation by contract. The person in this position is now retiring and in order to advertise the position we need to have a job description. Director Dougan thanked Ms. Parseliti for all the work she has done for the Town. Mayor Moran stated Ms. Parseliti has done a great job for DMSSD and will be missed. Jones/Schain 9 Voted in Favor D. Approval of a resolution urging the Connecticut General Assembly to enact legislation restricting the sale of certain animals in pet stores.

RESOLUTION URGING THE CONNECTICUT GENERAL ASSEMBLY TO ENACT LEGISLATION RESTRICTING THE SALE

OF CERTAIN ANIMALS IN PET STORES WHEREAS, it is in the interest of the residents of Manchester to ensure that all animals offered for sale as domestic pets are raised and kept in safe, humane conditions; and WHEREAS, the documented abuses endemic to commercial breeders of puppies, kittens, and rabbits include over- breeding; inbreeding; minimal veterinary care; lack of adequate food, water and shelter; lack of socialization, exercise and enrichment; and lack of sanitation; and

Board of Directors December 8, 2020 Minutes Page 13 WHEREAS, state and federal inspection reports document that certain pet stores have obtained puppies, kittens, and rabbits from commercial breeders with deficient animal welfare records; and WHEREAS, as a result of improper commercial breeding, puppies, kittens, and rabbits offered in pet stores often have a higher risk of being sick, spreading illness to humans, and having behavioral problems; and WHEREAS, some pet stores have been known to mislead consumers as to the origin of the puppies, kittens, and rabbits in such stores and make false health and behavior guarantees thereby causing consumers to incur large expenses in veterinary bills while suffering the heartbreak of having their newly acquired pet suffer, and in some cases die; and WHEREAS, prohibiting pet stores from selling dogs, kittens, and rabbits is likely to decrease the demand for puppies and kittens bred in commercial “mills” and rabbits bred under inhumane conditions, thereby decreasing the burden that such animals, some of whom end up in animal shelters, place on local agencies and taxpayers. NOW, THEREFORE, the Board of Directors of the Town of Manchester hereby resolves, and strongly urges by this resolution, that the Connecticut General Assembly enact a statewide prohibition on the sale of dogs, kittens, and rabbits in pet stores. This prohibition should be enacted in a manner that does not, however, prohibit pet shops from collaborating with animal welfare organizations, or any municipal animal control agencies, to offer space for such organizations or agencies to display dogs, cats, or rabbits available for adoption from such organizations or agencies. Director Schain stated that by adopting this resolution we will be making a clear statement about the need to protect families from the heartbreak of purchasing a pet that is at high risk of having health or behavioral problems as a result of being bred in inhumane conditions. By taking this action, we will also be responding to our constituents in a positive way as numerous residents have taken the time to speak at our meetings or email us about this issue. He thanked everyone who spoke out about this issue. This is not harmful to businesses, as the vast majority of pet stores in Connecticut no longer sell these live animals but have gravitated to new business models of selling goods, services and merchandise that pet owners need. Schain/Floyd-Cranford 9 Voted in Favor E. Approval of Power Purchase Agreement with Connecticut Green Bank for purposes of

accessing renewable energy and achieve energy savings. Secretary Castillo stated approving this agreement is in line with the sustainability priorities in Manchester. Mayor Moran explained the sustainability initiative started with former Deputy Mayor Margaret Hackett a few years ago. Director Schain thanked Town staff and our partners at Connecticut Green Bank for their work on this issue. It is impressive that we have already gotten to the point of being ready to approve an agreement to put major solar systems on nine municipal buildings. The bids for this project came in even more favorable than expected, increasing the savings to $150K/year and $3M over the life of the project. With the Sustainability Commission, the arrival of our new Deputy Public Works Director Courtney Lindberg

Board of Directors December 8, 2020 Minutes Page 14 and the continued commitment of this Board and Town staff toward positive energy and environmental programs, we will continue to find ways to save money and reduce our carbon footprint. Vice Chair Jones thanked the Sustainability Commission and Town staff for their leadership, creativity and innovation toward this initiative. Deputy General Manager Stephanou credits the Board of Directors for its support of this initiative and Director Schain for helping to spearhead this. In June, the Board authorized the initial letter of intent which allowed us to pursue this opportunity with Connecticut Green Bank. Approval this evening formally gives the Town authorization to execute the final agreement for installation. It is a great step highlighting the recent work of the Sustainability Commission and the prior work of the taskforce that worked for over a year by leading these efforts. He thanked everyone who was a member of that taskforce. General Manager Shanley explained that at the next meeting the Board of Directors will be asked to approve financing for 50% of the roof work on Manchester High School prior to the solar installation there. Castillo/Schain 9 Voted in Favor

F. Discussion: Charter Revision Commission. General Manager Shanley stated the last time the Charter was reviewed was in 2007/2008. As a result of the review, there were a number of changes made to the Charter. The most significant change was that the Mayor is the highest vote getter, rather than the tradition of the highest vote getter of the majority party. Another change was the elimination of the Treasurer’s office. We did request that not every job description change had to go to the Board of Directors, as long as it was within the same dollar grade but that was rejected. Charter review is a significant process and can be staff intensive. Once a Commission has been established, they can go as deep into the Charter as they want to. We will need to have a timeline and outline for the process. Secretary Castillo stated it is important to ensure our Charter is governed correctly for our residents. She asked if there is a mandate for Charter review. General Manager Shanley stated there is no mandate to review the Charter. Vice Chair Jones asked if staff recommendations/changes to the Charter would be considered or if only recommendations from the Commission are considered. General Manager Shanley explained staff would outline the process but would not make recommendations. The Commission could ask Town staff for recommendations if they chose to. Director Dougan asked if Charter revisions are being done for a specific reason, what the size of the Commission is and who is chosen to be on it. General Manager Shanley explained that Commission members are Town residents. There were 9 members on the last Charter review committee. Mayor Moran stated there has been some discussion around whether there should be two or four year terms for Board members, but decisions would be left up to the Commission. When the Charter is opened for review, it opens up the entire Charter.

Board of Directors December 8, 2020 Minutes Page 15 General Manager Shanley explained the Board of Directors determines whether or not to send the Commission’s recommendations to the voters. Attorney Barry stated the Board of Directors can make recommendations to the Commission to look at something specific, but according to State Statute the Commission is free to look at any part of the Charter that they want to. Once the Board decides to create a Commission, they have a certain number of days to appoint members and the members have a certain number of months to submit proposed Charter amendments to the Board. It is a lengthy process. General Manager Shanley will work with the Town Attorney’s office to get a timeline ready for January’s Board of Directors’meeting. Director Conyers asked if this was a Town initiative or if it came from Board members. General Manager Shanley stated it was a Board initiative. Director Conyers asked for the Board member(s) who asked for Charter review to clarify what specifically they would like the Commission to look at. Director Bergin stated he personally doesn’t have any specific areas he would like the Commission to review. It would be good for everyone to have an understanding of the Charter review process. Review of the Charter is a sign of good government. This is a great opportunity to make substantive changes. Director Conyers asked if the Commission would be given a specific mission similar to other Committees. Attorney Barry explained that in the General Statutes there is specific language about the Board making recommendations to the Commission and defining its charge, but leaves the Commission free to consider items that it would like to be included in the Charter revision. Vice Chair Jones stated it is important that the government under our Town Charter is responsive to voters. While there may not be a mandate for Charter review, it sets a good precedent to take this step to let Town residents be a part of the process and have direct input on how the Town is governed. Mayor Moran believes it is the responsibility of government to have the Charter reviewed periodically. H. Approval of Registrars' salaries. General Manager Shanley explained the Registrars’ salary is set by the Board of Directors. The recommendation is to adjust the Registrars’ salaries for the first two years of their term by 2%, to approximate the combined two year general wage increases approved for the Supervisory Union over the same time period. The board will then act again in two years to set the Registrar salaries for the last two years of their four year term. The cumulative cost of raises for two Registrars is $1,950, or an average of $975 per year, over the course of the first two years of their upcoming term. Mayor Moran asked about increases for the Assistant Registrars and administrative staff in the Registrars’ office. Deputy General Manager explained the Registrars’ office staff is part of the unaffiliated employees so they receive whatever the unaffiliated employees get. Unaffiliated staff does not have defined general

Board of Directors December 8, 2020 Minutes Page 16 wage increases like our union partners do but increases generally are consistent with the negotiated increase with our labor unions, subject to budget approval by the Board of Directors. This past year, unaffiliated employees got 1% on July 1st and 1% is planned on January 1st. Castillo/Floyd-Cranford 9 Voted in Favor

J. Discussion and formation of a 21st Century Library fact finding committee. Director Dougan explained that Stephen Ristau provided the Board of Directors with a vision of what a 21st century library should look like. She thanked him for his interest, energy and passion. She also thanked Library Director Doug McDonough who has worked through continuous changes during the pandemic to ensure residents had access to library materials. A town library is very important and every resident should be able to be served by the library, but our current library does not provide this. She would like the Board of Directors to form a committee to look into what a post-COVID library would look like, what community needs are and determine the site for a library. Mr. Ristau has met with the Library Board and would like to be part of this proposed committee. Vice Chair Jones asked for clarification from Director Dougan on whether she is looking to form a committee or simply looking for information about the future of the library. Director Dougan would like to see a committee formed to research what a future library would look like in Manchester. This fact finding committee could be a subcommittee of the Library Board and would be invitational to them. Vice Chair Jones has been impressed by the creativity and adaptability of the library staff in the face of this pandemic. She is continuously impressed with the new programming that has been put in place. She agrees we are long past due in updating our library but is unsure about forming another group to look into this. Current Library Board members are very passionate about the library and she believes they would enthusiastically take the lead on this initiative. The Library Board has been very open to other community members participating in their initiatives in the past and would certainly wholeheartedly welcome someone with the enthusiasm Mr. Ristau has displayed. She would not be interested in seating a separate committee for this purpose. Director Dougan agreed this initiative could be done through the Library Board but hesitates to charge them with such a daunting task. Director Bergin fully supports library improvements and would like to see a compilation of future library needs. He would like to utilize the Library Board for this and also suggested including the Repurposed Schools Committee. Even if there is not a school building that lends itself to be our next library, it certainly creates competition for capital improvement projects. It makes the most sense to charge the Library Board with this, even if its membership needs to be increased to accomplish it. Director Floyd-Cranford stated Mary Cheney Library is a staple in this community and is a lifeline for many residents. Manchester needs a state of the art library and the library should also draw people in from other towns. The current Library Board should be given the first opportunity to explore this and they should be at the helm to direct this initiative. We have a standing Library Board that has been putting in the work but have been awaiting resources to move forward. We should give them the opportunity to spearhead this. They can ask for assistance when needed.

Board of Directors December 8, 2020 Minutes Page 17 Secretary Castillo has been very impressed with what the library staff has done for its residents. We should give the Library Board the ability to do fact-finding and also look into why the referendum didn’t pass last time. Director Conyers supports moving forward with getting a library in Town that the residents deserve. He would like to charge the Library Board with the specific task of compiling a list of what they need to get a 21st century library in Manchester. Director Marois agrees it is time to move forward and see what we can create at the library. Mr. McDonough is quite confident that the current Library Board would love to take this on. There are 9 active members who are always looking for ways to improve the library. They continue to be quite interested in the need for expanded library space and programs. Mayor Moran explained that when the library was put up for referendum, it was proposed for the Tong Building and it was put up with another referendum item that was for a smaller dollar amount. We need to charge the Library Board to begin fact-finding. He agreed this needs to go hand in hand with the Repurposed Schools Committee. He doesn’t want this to end up the way the Field House did where a lot of work was done by many passionate people but it never came to fruition. Director Dougan understands that repurposing of the closed schools needs to take place. There are a lot of social needs that a library can provide for residents. The information Mr. Ristau put together included understanding what future library needs are, identifying potential sites, cost estimates and identifying funding. Town residents need to be involved and committed to this. She would like the Library Board to look into asking Mr. Ristau and other passionate residents to be involved. APPROVED - Motion to suspend the rules to continue meeting past 11:00 p.m. Jones/Dougan 9 Voted in Favor 13. COMMENT AND DISCUSSION BY BOARD MEMBERS ON ITEMS FOR FUTURE AGENDA OR OF GENERAL CONCERN. Secretary Castillo was a former member of the Library Board and stated their meetings are open to the public. Even with pandemic protocols in place, residents can participate virtually in meetings. Vice Chair Jones thanked Mr. McCoy, Director of Information Systems, for his years of service and leadership to the Town. She appreciated working with him on getting Municipal broadband. She wished him well in his retirement and future endeavors. Mayor Moran wished everyone a happy holiday season and a happy and healthy New Year. He reminded everyone to continue to practice social distancing.

14. ADJOURNMENT. The meeting was adjourned until the January 12, 2021 Regular Meeting of the Board of Directors at 7:00 p.m. in the Lincoln Center Hearing Room.

Board of Directors December 8, 2020 Minutes Page 18 Adjournment: 11:05 p.m. Bergin/Floyd-Cranford 9 Voted in Favor lgl APPROVED: ATTEST: ____________________________________ Secretary, Manchester Board of Directors

MEMORANDUM

To: Scott Shanley, General Manager 

From:    Brian Wolverton, Budget & Research Officer 

Re: FY2020/21 Second Quarter Status Report 

Date:    January 7, 2021 

_____________________________________________________________________________________ 

The following is a report on the status of budgeted funds as of December 31, 2020. 

General Fund 

General Fund expenses are currently at 48.5% of budget.  Operating savings in the General Fund 

departments is currently projected at $1.8M just based on current vacancies and anticipated turnover, 

as well as projected part‐time salary & program cost savings from programs suspended due to Covid.  

Savings may be substantially higher if the mild winter weather continues.  Several full‐time positions are 

being held vacant in order to mitigate any financial impact associated with the pandemic and the 

current economic situation.  The impact will mostly be seen on the revenue side of the budget, though 

the extent is difficult to predict.   

Areas of concern for general fund revenues include: 

‐Property Taxes: while any changes to commercial property value resulting from the pandemic and 

other economic factors will not impact taxes due in the current year, the difficult economy may have an 

effect on the collection rate. 

‐Motor Vehicle Suspense List: the Assessment Office has reported a 17% reduction in the number of 

vehicles on the suspense list 

‐Prior Year Collections: difficult economic times, business closures, reduction in the number of tax sales 

conducted, etc can contribute to reduced prior year collection revenue 

‐Interest and Lien Fees: postponing the property tax due date by three months in 2020 will reduce the 

Original Appropriation

Transfers/ Adjustments

Revised Budget

Spent or Received To

Date Encumbr. Remaining % YTD

6,250,111$ 3,449$ 6,253,560$ 3,118,624$ 85,089$ 3,049,847$ 49.9%

14,078,753$ 32,794$ 14,111,547$ 5,841,421$ 1,234,489$ 7,035,637$ 41.4%

22,051,570$ 410,888$ 22,462,458$ 12,230,308$ 495,923$ 9,736,228$ 54.4%

Human Services 3,149,614$ 143$ 3,149,757$ 1,386,897$ 8,341$ 1,754,519$ 44.0%

Leisure Services 5,976,935$ 15,341$ 5,992,276$ 2,647,533$ 161,665$ 3,183,078$ 44.2%

Fixed/Misc 24,589,500$ 1,065,500$ 25,655,000$ 19,147,199$ -$ 6,507,801$ 74.6%

EDUCATION 118,268,941$ -$ 118,268,941$ 50,623,181$ 62,592,121$ 5,053,639$ 42.8%

194,365,424$ 1,528,116$ 195,893,540$ 94,995,163$ 64,577,628$ 36,320,749$ 48.5%

GF REVENUES (191,865,424)$ (1,528,116)$ (193,393,540)$ (99,219,618)$ (94,173,922)$ 51.3%

GF NET RESULT $2,500,000 $2,500,000 $4,224,455

TOTAL GF EXPENDITURES

General Government

Public Works

PD & Emergency Management

6.A.1

amount of interest charged on delinquent accounts 

‐Interest on Investments: the economic downturn has resulted in very low interest rates, so interest 

earnings in FY21 may be substantially below the budgeted amount 

Currently it appears all state aid due to the Town should remain unaffected by the pandemic and 

economic downturn.  Other revenue sources may also be impacted but it is too early to tell.  Revenues 

will be monitored closely throughout the year. 

Fire Fund 

 

 

Expenditures in the Fire Fund are currently at 53.0% of budget, which reflects a number of large one‐

time expenses booked at the beginning of the year.  Historically, salary savings were offset by overages 

in overtime, but since adding additional positions via the SAFER grant, overtime costs have been 

mitigated relative to prior years;  a positive net result of roughly $400k is currently projected. 

Water Fund 

 

 

Expenses in the water fund total 51.8% of budget as of the end of the second quarter.  Water 

consumption trends appear to be on target based on available consumption data to‐date.  Vacancies in 

the Source of Supply and Power & Pumping divisions will yield some expenses‐side savings by the end of 

the fiscal year. 

Sewer Fund 

 

Expenses in the Sewer Fund total 40.3% of budget as of the end of the second quarter.  As is the case 

with water, consumption trends are on‐target for meeting budget in the Sewer Fund based on the first 

few months of the year.  Likewise, vacancies in a number of positions will generate savings on the 

expense side of the budget. 

 

Original Appropriation

Transfers/ Adjustments

Revised Budget

Spent or Received To

Date Encumbr. Remaining % YTD

FIRE EXPENDITURES 18,039,719$ 41,781$ 18,081,500$ 9,584,288$ 217,469$ 8,279,742$ 53.0%

FIRE REVENUES (17,869,719)$ (41,781)$ (17,911,500)$ (9,975,859)$ -$ (7,935,641)$ 55.7%

FIRE NET RESULT $170,000 $170,000 $391,571

Original Appropriation

Transfers/ Adjustments

Revised Budget

Spent or Received To

Date Encumbr. Remaining % YTD

WATER EXPENDITURES 8,733,287$ 35,899$ 8,769,186$ 4,542,116$ 195,427$ 4,031,643$ 51.8%

WATER REVENUES (8,947,415)$ (35,899)$ (8,983,314)$ (4,546,147)$ -$ (4,437,167)$ 50.6%

WATER NET RESULT $214,128 $214,128 $4,031

Original Appropriation

Transfers/ Adjustments

Revised Budget

Spent or Received To

Date Encumbr. Remaining % YTD

SEWER EXPENDITURES 9,826,854$ 105,901$ 9,932,755$ 4,003,340$ 160,880$ 5,768,534$ 40.3%

SEWER REVENUES (9,689,069)$ (105,901)$ (9,794,970)$ (3,916,256)$ -$ (5,878,714)$ 40.0%

SEWER NET RESULT $137,785 $137,785 $87,085 $160,880 $110,181

Sanitation Fund 

 

 

Expenses in the Sanitation Fund total 37.3% of budget as of the end of the 2nd quarter.  The low year to 

date percent expended reflects the billing schedule for the curbside collection contract, which makes up 

a substantial portion of the Sanitation budget.  The delay in the filling of the two newly‐authorized 

administrative positions will yield roughly $100,000 in savings on the expense side of the budget, in 

addition to the $150,000 contingency which is expected to remain unspent.  Tip fee revenues, the 

largest source of revenue for the Sanitation Fund, is projected to continue yielding Sanitation Fund end 

of year results in the $2‐3M range. 

 

 

Original Appropriation

Transfers/ Adjustments

Revised Budget

Spent or Received To

Date Encumbr. Remaining % YTD

SANITATION EXPENDITURES 7,541,092$ 5,274$ 7,546,366$ 2,815,703$ 2,516,369$ 2,214,293$ 37.3%

SANITATION REVENUES (8,307,000)$ (5,274)$ (8,312,274)$ (2,528,844)$ -$ (5,783,430)$ 30.4%

SANITATION NET RESULT $765,908 $765,908 $286,858 $3,569,136

TOWN OF MANCHESTER ANNUAL OPERATIONS & PERFORMANCE REPORT

FY 2020

O f f i c e o f B u d g e t & R e s e a r c h J a n u a r y 2 0 2 1

This Annual Operations & Performance Report FY 2020 sets out the Town’s performance related to the Town of Manchester Strategic Goals. Based upon these goals, the 2020 Annual Operations & Performance Report is organized around the following eight (9) focus areas:

Overview of the Report

Effective Governance Safe Community Dependable Infrastructure Healthy Community & Environment

Vibrant Economy Supportive Human Services Quality Parks & Leisure Services Diversity, Equity & Inclusion Financial Stability

How are we doing? Key performance measures, describing any trends and providing additional insights. What are we doing? Major accomplishments and other significant efforts being pursued by Town departments to better serve the community.

Healthy Community & Environment What are we doing?

COVID-19 Communication Efforts

• Town Website COVID-19 Webpage; • E-Newsletters; • Primary Local Press Media (Journal Inquirer, Hartford Courant, Manchester Patch, WTNH); • Silk City TV; • Social Media (Town Facebook, Town

Twitter, Town Instagram); • COVID-19 Dashboards.

Source: Town Communication Manager

Healthy Community & Environment

COVID-19 Dashboards

What are we doing?

Healthy Community & Environment How are we doing?

In FY 2020, the Health Department opened 39 new lead cases compared to 43 in FY 2019.

In FY 2020, 1,724 cases of communicable diseases were reported to the CT Department of Health and Local Health Department, of these, 21% were STDs.

Health Department : Lead Cases Reportable Diseases

• Coordination with rapidly and constantly evolving Federal and State guidelines; • Working in collaboration with other town departments and building up existing essential

partnerships with community-based partners; • Contact tracing and data monitoring for all COVID-19 cases in Manchester; • Social media posts in conjunction with the towns communication manager.

Healthy Community & Environment

Curbside Collection: Recycling Diversion Rate

∗ Each year, approximately 24.5% of refuse collected at the curb is recycled rather than being sent to the Hartford Waste to Energy Plant for incineration.

∗ The national recycling and composting rate has inched above 35%, according to the U.S. EPA.

Wastewater Treatment: Quality of Effluent

∗ 100% of Carbonaceous Biochemical Oxygen Demand and 99% Total Suspended Solids were removed from the wastewater treated by the Sewer Department in FY 2020.

How are we doing?

https://resource-recycling.com/recycling/2019/11/20/epa-reports-slight-increase-in-us-recycling-rate/

Safe Community How are we doing?

Part I Crimes

The increase is attributed to the change in reporting system from UCR (Uniform Crime

Reporting) to NIBRS (National Incident Based Reporting System).

Note: FY2020 data is from NIBERS and it includes data from May2019 through June 2020.

Safe Community How are we doing?

Manchester Fire Rescue EMS : Incident Types

Manchester Fire Rescue EMS : Total Response Time

In FY 2020, approximately 77% of incidents were medical / rescue.

Total Response Time: The time duration between when the unit is dispatched and the first unit arrives on scene.

Total Event Time: The time duration between when the units are notified and the units are back in service.

• Manchester Fire Rescue EMS has adopted NFORS (National Fire Operations Reporting System) analytics for automatic extraction of operational data;

• *Average response time in CT is just below 8 minutes; • COVID-19 Calls: 707 (March through December); • MFRE had 8 employees sick with COVID-19 and had 25

employees quarantine as a result of Covid-19 contact/exposure.

*https://portal.ct.gov/-/media/Departments-and-Agencies/DPH/dph/ems/pdf/CEMSTARS/2016OEMSAnnualDataReportpublic.pdf?la=en https://www.nbcconnecticut.com/news/local/at-a-price-superfluous-

safety/144632/#:~:text=Overall%2C%20average%20ambulance%20response%20time,also%20just%20below%20eight%20minutes

Dependable Infrastructure How are we doing?

Miles of Road Resurfaced Sidewalks Repaired / Replaced

∗ All field staff such as Field Services, Building Maintenance, Sanitation, Construction Inspection and Building Inspection have been working uninterrupted and have reported to work each and every day;

∗ Engineering construction team ramped up road work. Lesser & easier traffic management leading to more production;

∗ Facilities - work environments and work space challenges.

This sidewalk replacement plan is scheduled for completion in 2022.

∗ .

Dependable Infrastructure

How are we doing?

• Each year, approximately 46% of the sewer pipes in Town are cleaned to ensure continued reliability and to prolong their useful life.

• Focusing on getting more footage cleaning – staffing has helped.

Water & Sewer: Miles of Pipe Cleaned

Vibrant Economy How are we doing?

∗ Remote virtual inspection program for interior residential building permit inspections; ∗ Processes transitioning from paper driven to electronic format – online portal; ∗ Construction of smaller residential buildings, including single family homes, increased significantly

during FY 2020.

Building Inspection: Estimated Construction Value of Permitted Work

Vibrant Economy What are we doing?

Winstanley Logistics Center

Urban Lodge

Downtown Manchester

Supportive Human Services

Senior Center: Meal Program

How are we doing?

• During FY 2020, the meal service program operated for 247 days and provided 13,394 healthy and nutritious meals to Manchester seniors.

• Of the total meals served during FY 2020, 5,692 meals were served (approx. 60% picked up and 40% delivered) to Manchester seniors during the last quarter alone (from April through June) due to COVID-19.

Supportive Human Services How are we doing?

Senior, Adult and Family Services: Financial Assistance

∗ In FY 2020, SAFS continued performing all of it's core outreach and other services despite COVID; ∗ 2,791 households received assistance valued at $1,034 per household; ∗ SAFS assisted 28 households that were displaced from their homes as a result of fires or code violations; ∗ 93% of displaced households were returned to permanent, affordable housing within 60 days of being displaced; ∗ SAFS worked on more than a dozen hoarding cases in FY2020; ∗ 22,044 free rides were provided to senior and disabled riders in Manchester. The 20% decrease from previous fiscal

year was due to limited services during COVID-19.

Quality Parks & Leisure Services How are we doing?

Recreation: Inventive/Modify Programming - Spring/Summer 2020

Rec on the Run : to-go box

Events held: 36 Boxes Distributed: 1,456

Better Manchester Goes Digital

Subscribers: 705 E-Newsletters Distributed: 21 Page Views : 10,996

Digital Trails Guide and Trail Mix 2

Walk the Walk (views): 455 Trails Guide (views): 260

Quality Parks & Leisure Services How are we doing?

Recreation Inventive/Modify Programming - Spring/Summer 2020

Successful Softball Season

• Over 700 participants through-out 6 leagues; • Teams played at Carl Silver Field, John Phleps Field

and Fitzgerald field; • 8 weeks program.

Fitness Center

• Online and advance reservation system; • Limited to 12 people an hour; • Layout of the center was changed to allow

social distancing.

• Cradle to Crayons

Youth Service Bureau - Group Work and Early Learning Goes Digital

Quality Parks & Leisure Services

34 virtual sessions; Playgroup kit pick-up available for up to 20 children; 358 participants (duplicated).

26 virtual sessions; 324 participants (duplicated).

• Mother-Daughter Circle.

Quality Parks & Leisure Services

Total e- material borrowing FY 2020: 64,708

How are we doing? Library

Total physical material borrowing FY 2020: 564,337

• Borrowing was down only 14% compared to prior year statistics; • Increase in the borrowing of e-books, use of online databases, and similar e-services; • Reopened full-time in June - summer reading program, Grab-and-Go activities; • Per "Connecticut Public Libraries: A Statistical Profile, July 2018-June 2019" report, Manchester

Public Library was ranked: • 1st for the total number of children's books loaned out. • 4th statewide for the total number of all items loaned (adult, teen, and children's).

Effective Governance

• Per day average number of customers served by CSIC at the Town Hall during FY2020 :

Via Phone: 61 Via e-mail: 8 In-Person: 33

Customer Service & Information Center

Inquiries Received Inquiries by Category - FY2020

• Public Works inquiries include: Snow Removal, Leaf Collection, Potholes, Sidewalks, Street Lights and Trash Pickup etc.

• General inquiries include: Town Meetings, Community Events, Dept. Phone, Hours/addresses etc.

Effective Governance How are we doing?

Town Clerk: Satisfaction Survey Results

• Remained productive in the COVID-19 environment; • Increased number of transactions.

Human Resources: Town Employee Turnover Rate

At 7%, Manchester's FY 2020 turnover rate for full-time employees is much lower than the national average of 18%, according to the Human Capital Benchmarking Report published by the Society for Human Resource Management.

Information Systems: Percent Meeting Response Time

Some highlighted efforts by IS during pandemic: • 84 laptops loaded and deployed; • 20 remote access accounts established; • 100+ VPN accounts established; • 10 soft phones deployed; • Established public meeting protocols; • Established remote meeting accounts and trained users.

• During FY2020, IS staff responded to work order requests within the targeted response 85% of the time.

• 3 target response times based on the priority level of the work order: High Priority 4 hours; Medium Priority 8 hours; and Low Priority 16 hours.

Effective Governance

Financial Stability How are we doing?

Unassigned Fund balance

The increase in unassigned fund balance for FY 2020 is due to a mild

winter, above-average tax collection, and operational savings due to the

pandemic.

Financial Stability How are we doing?

◦ Credit Ratings

• Strong Credit Rating; • Strong budgetary performance; • Good financial policies/practices.

Financial Stability How are we doing?

• Town's tax collection FY 2020/2021 : slower than usual due to the COVID-19 pandemic;

• State of Connecticut Executive Order 7S - Tax bill deferment October 1,2020; • State of Connecticut Executive Order 9R - Revised tax bill deferment April 1,2021.

When developing the annual budget, the Town of Manchester assumes a

tax collection rate of 97.8% to account for mid-year adjustments to the

Grand List and for non-payment of taxes.

General Fund Property Tax Collection Vs. Budget

Highlighted Awards & Accolades

Town of Manchester Annual Operations & Performance Report FY 2020 2017

Photo credit: Christiane Hellner-O'Brien

Agenda Item 6.A.2 Performance Measures Report

To view entire report, please go to

http://generalmanager1.townofmanchester.org/NewManager/assets/File/2020AnnualPerformanceMeasureOperationsReport.pdf

TO:

DATE:

SUBJECT:

Manchester Police Department

Inter-Office Memo

Scott Shanley, General Manager

November 2, 2020

Funds received for East Central Narcotics Task Force

Background:

V

The East Central Narcotics Task Force, comprised of Officers from Manchester, South Windsor, Vernon, and Glastonbury has established a special grant account (SG058) within the Town of Manchester budget system. Each of the member towns will submit an annual amount for deposit in this account. The funds will then be used to support task force operational needs for equipment, training, or to facilitate continuing narcotics investigations.

Financial Impact:

One (I) check was received from Glastonbury for $8,500.00 for their yearly share of the East Central Narcotics program FY21 .

These funds should be divided into two accounts. $2,500.00 for Equipment Account SG058 41094317 68850 and $6,000.00 for Rent SG058 41094317 68855.

Other Board/Commission Action:

None

Recommendations:

Request that the Board of Directors accept these funds for the stated purpose.

Attachments:

Origi

l

Cc: Captain Palombizio, Administration Services Division Accounting File

88.A.1.A.1

8.A.2

TOWN OF MANCHESTER, CONNECTICUT

APPROPRIATION APPROVAL REQUEST MEMO

TO: SCOTT SHANLEY, GENERAL MANAGER

FROM: TED CIEROCKI, ASSISTANT BUILDING OFFICIAL

SUBJECT: APPROPRIATION REQUEST

DATE:

CC:

DECEMBER 23, 2020

BOARD OF DIRECTORS

Background:

8.A.3

The Building Department opened up a blight case involving property located at 20 Bank Street.

The blight case resulted in an order and judgment from the court in the amount of $45,500.00.

Discussion:

On February 25, 2020, Manchester Citation Hearing Officer Brian Murphy assessed a fine of

$45,500 against Gregg A. Pruitt for violation of Manchester Code Section 242-1 et seq. at

property known as 20 Bank Street. The assessed fine was not paid on the date of its entry and

the Notice of Assessment was filed with the Clerk of the Superior Court. The Court entered

judgment in the amount of $45,500 in favor of the Town of Manchester. Manchester Citation

Hearing Officer Brian Murphy filed a Notice of Lien on the Manchester Land Records recorded

in Book 4623 at Page 663 on August 28, 2020.

Payment of $45,500 was received by the Town of Manchester on December 23, 2020.

Financial Impact:

There is no financial impact to the General Fund.

Account Information: {Attach additional budget sheet, if needed)

ACCOUNT NAME ORG# OBJ# PROJECT#

Vacant Building 3013801 4600 GR134

Account

TOTAL

[!.:;;:�, ABC5F30087FD4F8 ...

Ted Cierocki

$AMOUNT

$45,500.00

$45,500.00

TOWN OF MANCHESTER, CONNECTICUT

APPROPRIATION APPROVAL REQUEST MEMO

TO: SCOTT SHANLEY, GENERAL MANAGER

FROM: KIMBERLY LORD, DIRECTOR OF FINANCE

SUBJECT: APPROPRIATION REQUEST- COVID RELIEF STATE OF CT AND FEMA

DATE: 12/17/2020

CC: BOARD OF DIRECTORS

Background:

The Covid-19 public health crisis created unexpected and unbudgeted costs to municipalities suddenly forced to deal with an unprecedented pandemic in the spring of 2020. On March 27, 2020 The Federal Government passed the Federal CARES Act to provide fast and direct economic assistance in response to the emergency. The State of Connecticut Office of Policy and Management (OPM) allocated $75 million in Federal CARES funding to a newly created Municipal Coronavirus Relief Fund (CRF) to reimburse municipalities for Covid-19 related expenses.

Discussion:

To date, OPM has reimbursed Manchester for all reported claims through June 30, 2020 for a total of $114,545 from the CRF Program. Connecticut’s Municipal CRF Program originally was structured to provide funds on a reimbursement basis after the processing of FEMA claims. To date, FEMA has approved $86,000 in reimbursement to the Town based upon expenditures through June 30, 2020.

Due to the time delays in FEMA claims processing, and to maximize support to municipalities, OPM has provided a direct $715,196 allocation of the Municipal CRF Program funds to support Manchester’s costs for the period July 1, 2020 through December 30, 2020.

Financial Impact:

$915,941 in CARES and FEMA funding has been granted to the Town since the start of the public health crisis in March 2020. The funds will be appropriated to a new special revenue fund, Fund 221- COVID Response. CRF and FEMA eligible program expenditures from all town departments will be re-classed from operating accounts to this fund, allowing the Town to reallocate resources for other services through the end of the fiscal year.

88.A.5.A.5A.5

Account Information: (Attach additional budget sheet, if needed) ACCOUNT NAME ORG # OBJ # PROJECT # $ AMOUNT COVID- FEMA/OPM 2213400 4300 CV004 $915,941 TOTAL Recommendation: I recommend the Board of Directors approve the appropriation to the COVID Fund, so eligible operating costs can be reimbursed by the grant funds. Such appropriation shall be retroactive to March 27, 2020, the date of the passage of the CARES Act. Sincerely, _________________________________ Director of Finance

8.B.1

Town of Manchester Board of Education

To: Manchester Board of Education

From: Matthew Geary, Superintendent of Schools

Subject: Item for Appropriation FY 20/22 National School Lunch Program School Equipment

Date: November 17, 2020

Background: The National School Lunch Program School Equipment grant is funded by the Agricultural Appropriations Act to award equipment grants to eligible school food authorities participating in the National School Lunch Program.

Discussion/Analysis: The National School Lunch Program School Equipment grant is for the purchase of a Convection Steamer for Manchester Middle Academy.

Financial Impact: Grant funds cover 100% of the cost of implementation for this program component.

Other Board/Commission Action: None

Recommendations: The Superintendent of Schools recommends that the Board of Education requests that the Board of Directors establish an appropriation for FY 20/22 for the National School Lunch Program School Equipment grant in the amount of $18,293.04.

Attachment: Award Letter

Matthew Geary Superintendent of Schools Manchester, CT December 14, 2020

Matthew Geary 

Grant Award Letter

S TAT E O F C O N N E C T I C U TDEPARTMENT OF EDUCATION

GRANT AWARD NOTIFICATION

1 Grant Recipient 4 Award Information

Manchester School District Grant Type:

DUNS Number: 789457756 Statute: Public Law 113-6 (FNS agreement # NSLP-14-CT-01)

CFDA #: 10.579

SDE Project Code: CSDE000000000002

Grant Number: 077-000 12060-22386-2021-82079-170003

2 Grant Title 5 Award Period

NSL Program - School Equipment 8/1/2020 - 9/30/2021

3 Education Staff 6 Authorized Funding

Program Manager:Shelby Pons

Grant Amount: $18,293.04

Payment & Expenditure Inquiries:Jeff Lindgren (860) 713-6624

Funding Status: Final

7 Terms and Conditions of Award

This grant is contingent upon the continuing availability of funds from the grant's funding source and the continuing eligibility of the Stateof Connecticut and your town/agency to receive such funds. Fiscal and other reports relating to this grant must be submitted as required by the granting agency. Written requests for budget revisions forexpenditures made between July 1, 2020 and June 30, 2021 must be received at least 60 days prior to the expiration of the grant period butno later than May 1, 2021. For grants awarded for two-year periods beginning July 1, 2020, final second-year budget revision requestscovering the entire two-year period must be received at least 60 days prior to the expiration of the grant period but no later than February 1,2022. The grantee shall provide for an audit acceptable to the granting agency in accordance with the provisions of Sections 7-394a and 7-396a of the Connecticut General Statutes. The following attachment(s) are incorporated by reference: ED114. The grant may be terminated upon 30 days written notice by either party. In the event of such action, all remaining funds shall be returned ina timely fashion to the granting agency.

This grant has been approved. 11/13/2020

John Frassinelli - CSDE Management Approver

Page 1 of 1 11/16/2020 7:56:55 AM

8.B.2

Town of Manchester Board of Education

To: Manchester Board of Education From: Matthew Geary, Superintendent of Schools Subject: Item for Appropriation, Title III, Part A English Language

Acquisition, FY 2020-2022 Date: November 20, 2020

Background: The Connecticut State Department of Education has awarded FY 2020-2022 funding under Title III, Part A, English Language Acquisition and Language Enhancement. This grant will provide support to limited English proficient students to become proficient in English and reach high academic standards, at a minimum attaining proficiency or better in reading and mathematics.

Discussion/Analysis: The FY 2020-2022 Title III, Part A, English Language Acquisition Grant will be used to support tutors and provide an ELL Homework club at the secondary level and to purchase supplies and material for use by English Language Learning students.

Financial Impact: The District has been granted $59,834 from the State for FY 2020-2022.

Other Board/Commission Action: None

Recommendations:The Superintendent recommends that the Board of Education request the Board of Directors establish an appropriation for $59,834 under the FY 2020-2022 Title III, Part A, English Language Acquisition and Language Enhancement grant, to be funded by the Connecticut State Department of Education.

Attachments:Award letter

Matthew Geary Superintendent of Schools Manchester, CT December 14, 2020

Matthew Geary 

Grant Award Letter

S TAT E O F C O N N E C T I C U TDEPARTMENT OF EDUCATION

GRANT AWARD NOTIFICATION

1 Grant Recipient 4 Award Information

Manchester School District Grant Type: FEDERAL

DUNS Number: 789457756 Statute: P.L. 107-110

CFDA #: 84.365A

SDE Project Code: CSDE000000000002

Grant Number: 077-000 12060-20868-2021-82075-170002

2 Grant Title 5 Award Period

Title III EL 7/1/2020 - 6/30/2022

3 Education Staff 6 Authorized Funding

Program Manager:Megan Alubicki Flick (860) 713-6786

Grant Amount: $59,834.00

Payment & Expenditure Inquiries:Jeff Lindgren (860) 713-6624

Funding Status: Final

7 Terms and Conditions of Award

This grant is contingent upon the continuing availability of funds from the grant's funding source and the continuing eligibility of the Stateof Connecticut and your town/agency to receive such funds. Fiscal and other reports relating to this grant must be submitted as required by the granting agency. Written requests for budget revisions forexpenditures made between July 1, 2020 and June 30, 2021 must be received at least 60 days prior to the expiration of the grant period butno later than May 1, 2021. For grants awarded for two-year periods beginning July 1, 2020, final second-year budget revision requestscovering the entire two-year period must be received at least 60 days prior to the expiration of the grant period but no later than February 1,2022. The grantee shall provide for an audit acceptable to the granting agency in accordance with the provisions of Sections 7-394a and 7-396a of the Connecticut General Statutes. The following attachment(s) are incorporated by reference: ED114. The grant may be terminated upon 30 days written notice by either party. In the event of such action, all remaining funds shall be returned ina timely fashion to the granting agency.

This grant has been approved. 11/18/2020

Melissa Hickey - CSDE Management Approver

Page 1 of 1 11/18/2020 2:05:16 PM

8.B.3

Town of Manchester Board of Education

To: The Manchester Board of Education From: Matthew Geary, Superintendent of Schools Subject: Item for Appropriation FY20/21 Nellie Mae Black Lives Matter for Black

Educators Grant Date: December 7, 2020

Background: This grant will be used to develop informative virtual modules that will be co-designed and presented by students and educators. Participants will engage in researching, reflecting, collaborating, synthesizing, and action planning to develop the modules. At least 60% of the participants will represent Black students and educators. The research and development virtual module project will serve as a proactive approach to address and facilitate racial equity dialogues so that it does not continue to be discussed in a reactive manner.

This learning project will be extended beyond the six months and will impact students in grades 7 - 12. A plan will be developed to consistently incorporate these virtual modules and the accompanying discussion guides in advisory periods in future school years. This is systemic and creates the opportunity for sustainability.

Discussion/Analysis: The funds from this grant will benefit the lives of Black staff and students directly engaged in working on this project by creating the space to voice their lived experiences, while also being able to engage in a proactive approach to addressing racial equity through a youth-adult partnership model. Many of our students of color who engage in race and equity work endure a heightened level of racial trauma with their increased awareness to racial injustice. Therefore, using education as a form of activism will provide the space for Black students and educators to continue the fight for racial justice and anti-Black racism, while witnessing the fruits of their labor shift the culture and legacy of a town once known as “Klanchester”. In addition, inviting Ruth King to work with Black students and educators focused on racial healing through mindfulness will provide the necessary self care, strategies, and process needed to restore and preserve the hearts, minds, and bodies of Black activists who use their words to educate and demand justice. Manchester Public Schools has implemented a variety of strategies to address racial equity and continues to provide the necessary healing spaces.

Financial Impact: None

Other Board/Commission Action: None

Recommendations: The Superintendent of Schools recommends that the Board of Education requests that the Board of Directors establish an appropriation for the FY 20/21 Nellie Mae Black Lives Matter for Black Educators grant in the amount of $30,000.

Matthew Geary Superintendent of Schools Manchester, CT December 14, 2020

Matthew Geary 

8.B.4

Town of Manchester Board of Education

To: Manchester Board of Education

From: Matthew Geary, Superintendent of Schools

Subject: Item for Appropriation FY20/22 Nellie Mae Education Foundation Supporting Districts Addressing Two Pandemics Grant

Date: November 30, 2020

Background: Since 2017, Manchester Public Schools has partnered with The Nellie Mae Education Foundation through two rounds of grant cycles and extensions. This funding was specifically identified to assist with identifying and highlighting the root causes of inequities in education. This additional grant cycle for the next year will allow us to continue this partnership and benefit from the financial and technical support provided.

Discussion/Analysis: In order to move our racial equity work forward, these funds will be used to support the newly created Equity Core Team as they work to embed race and equity work in the district improvement plan, align strategies to district goals, streamline ongoing efforts, evaluate and measure progress, and continue to determine what the district needs regarding race and equity work.

Financial Impact: None to the Board of Education

Other Board/Commission Action: None

Recommendations: The Superintendent recommends that the Board of Education request the Board of Directors establish an appropriation for FY20/22 Nellie Mae Education Foundation Supporting Districts Addressing Two Pandemics Grant in the amount of $250,000.

Attachments: None

Matthew Geary Superintendent of Schools Manchester, CT December 14, 2020

Matthew Geary 

8373236v2

RESOLUTION TO ADD A PURPOSE TO THE 2003-2004 SCHOOL BUILDING AND GROUNDS CAPITAL REPAIR AND REPLACEMENT PROGRAM TO INCLUDE THE

ROOF PROJECT AT MANCHESTER HIGH SCHOOL AND TO APPROPRIATE AN AMOUNT NOT TO EXCEED $589,000 FOR THE ROOF PROJECT AT MANCHESTER

HIGH SCHOOL

WHEREAS, on November 4, 2003, the electors and qualified voters of the Town of Manchester (the “Town”) approved a resolution appropriating $6,335,000 to the Capital Accounts of the 2003/2004 Budget for the School Building and Grounds Capital Repair and Replacement Program (the “Program”), including Code/ADA and rehabilitation of Bowers and Waddell Schools and roof replacement at Nathan Hale School and authorizing the issue of $6,335,000 bonds of the Town to finance said appropriation and pending the issuance thereof the making of temporary borrowings for such purpose (the “Resolution”); and

WHEREAS, the Town issued bonds in accordance with the terms of the Resolution and there are unspent bond proceeds; and

WHEREAS, the Resolution provided that the Board of Directors is authorized to transfer amounts among purposes or add or delete purposes so as to accomplish the Program priorities as may be established from time to time by the Board, and within the foregoing appropriation; and

WHEREAS, the Board of Directors have determined that it shall be a Program priority to replace the existing roof at Manchester High School with a new roof (the “High School Roof Project”) and desires to add the High School Roof Project as an additional purpose of the Program; and

WHEREAS, the Board of Directors have further determined that monies exist within the existing appropriation to finance the High School Roof Project.

BE IT RESOLVED, that the Board of Directors hereby approves expanding the purpose of the Program to include the High School Roof Project.

BE IT FURTHER RESOLVED, that the Board of Directors hereby appropriates an amount not to exceed $589,000 to the Capital Accounts for the High School Project.

8.C

12.A.1.A.1

.

A.2

TOWN OF MANCHESTER DEPARTMENT OF LEISURE, FAMILY AND RECREATION AGENDA ITEM SUBMISSION

To: Scott Shanley, General Manager From: Chris Silver, Director of Leisure, Family and Recreation Subject: December Agenda Item Date: November 19, 2020 Background.

The Recreation Division would like to recognize Black Ink’s donation of artwork valued at $21,660.00 as a contribution to the Luminaries Project at Leisure Labs at the Mahoney Center, anticipated to be installed in the People’s Gallery for June 2021. Discussion/Analysis. Financial Impact. Other Board/Commission Action. Recommendations.

I am recommending that an item be placed on the Board of Directors’ December agenda recognizing Eric Vincent Alan and Black Ink Creative Partners, LLC for their artwork donation valued at $21,660.00. Attachments. Black Ink Creative Partners, LLC Invoice Cc: Kimberly Lord, Director of Finance Donna Huot, Executive Assistant

12.B

RESOLUTION

MARY CHENEY LIBRARY

WHEREAS, the Mary Cheney Library last had a serious renovation - lower level finishing of the Howroyd Room and addition of lower level restrooms - in 1998; and

WHEREAS, the balance of the building and additions remain as designed and built in 1937 and 1961 respectively; and

WHEREAS, a 2012 referendum to address these modernization upgrades and vulnerabilities was unsuccessful; and

WHEREAS, the Board of Directors, since then, prioritized and put forth and advocated for, generational investments in Manchester’s elementary schools to achieve, among other priorities, 21st century learning environments for all on which the final phase of construction is set to begin in the spring; and

WHEREAS, the Board of Directors now recognizes that the challenges of the Mary Cheney Library -- which include significant building and accessibility code issues, outdated heating and cooling, and, space compatibility with contemporary and future library demands -- continue today and present investment opportunities and requirements; and

WHEREAS, the Mary Cheney Library is a valuable community resource and consistently has among the highest per capita circulation rate in Connecticut.

NOW, THEREFORE, BE IT RESOLVED:

1. The Board of Directors directs the Library Advisory Board plus up to three additionalmembers of the public, to explore and research current information to determine theappropriate set of services and requirements for a 21st Century Public Library;

2. Review, discuss and comment on earlier studies and plans to address these issues done from2010 to 2014 and other pertinent studies and public input;

3. Determine how those ideas, concepts and vision relate specifically to Manchester in terms ofspace needs and location if appropriate;

4. The Library Advisory Board will meet with the Repurposed Schools Committee and advisethem of their findings prior to presentation to the Board of Directors;

5. Report to the Board of Directors by September 2021 with findings and recommendations thatthe Board can use as the basis for decision making about the most appropriate next stepstoward planning for and investing in a library to best serve the needs of our diversecommunity.

Dated this day of January, 2021.

__________________________ Yolanda Castillo, Secretary Board of Directors

12.F

Agenda Item: Manchester High School Roof Replacement

Meeting Date: January 11, 2021

To: Mr. Matthew Geary, Superintendent

From: Lindsey Boutilier, Facilities Director

Recommendation: I recommended the following actions at the January 11, 2021 meeting of the Manchester Board of Education:

1. The Manchester Board of Education adopt the attached educational specifications datedJune 8, 2017 for a roof replacement at the Manchester High School.

2. The Board of Education authorize the Superintendent to submit an SCG049 GrantApplication and Summary of Educational Specifications for a School Building Project tothe State Department of Education for a construction grant in accordance with CGS§10-283 and Chapter 173 of the Connecticut General Statutes.

Background: In order to receive a construction grant in accordance with CGS § 10-283 and Chapter 173 of the Connecticut General Statutes, the Board must adopt the educational specifications to that an ED049 grant application may be submitted to the State Department of Education.

The architectural firm, Silver Petrucelli+ Associates has been selected for the design. Once construction documents are complete by March 2021, they will be submitted to the Board for their approval. Construction is slated for the summer of 2021.

MANCHESTER SCHOOL DISTRICT

112.H

EDUCATIONAL SPECIFICATIONS FOR THE ROOF REPLACEMENT AT THE

MANCHESTER HIGH SCHOOL SECTION I – PROJECT RATIONALE - The Manchester High School roof was installed in two sections – the older section in 1981 and the newer section in 2006. The school facility’s 1981 existing roof section has reached its useful life. The approximately 22,300 square feet of low-slope roof area requires replacement is over the original building and additions which includes the auditorium, classrooms and other common areas. Select portions of the roof have been leaking and managing the leaks during the past five years has become less effective. The roof over the pool will not be replaced as part of this proposed project due to the different type of construction that requires a separate evaluation and consideration as a future project. SECTION II – LONG RANGE EDUCATIONAL PLAN - The primary goals of the Manchester School District are:

1. To improve the health and safety conditions of all schools 2. To upgrade the school building to meet and exceed all applicable codes 3. To incorporate current technology into the classroom curriculum and build in

infrastructure to support future technology 4. To support education and creativity, student, and teachers must be in appropriate facilities and

space 5. To make alterations and modifications that are energy efficient, durable and conducive to

ongoing maintenance 6. To promote community accessibility to school facilities 7. To improve accessibility for the disabled

SECTION III – PROJECT’S RELATION TO EDUCATIONAL GOALS - To maintain an environment conducive to learning while eliminating the risk to health and safety that would result from a defective roof. SECTION IV – CAPACITY DATA - The reroofing of this building will not alter the building’s capacity. SECTION V – LEARNING ACTIVITIES - The reroofing of the school will not increase or decrease instructional group size, number of teaching stations, number of individual learning stations or specialized instruction. SECTION VI – THE PROJECT The Manchester School District proposes the following components of its roof replacement project: 1 Test and identify for any hazardous materials in existing roofing system and adjacent construction 2 Remove all roofing materials down to the deck and dispose of hazardous materials in the appropriate manner 3 Inspect roof deck and replace problem areas as appropriate 4 Install new insulation with 30 year 90 mil EPDM roofing system 5 Install new roof drains, downspouts and gutters as necessary 6 Install new metal flashings at all intersections and encapsulate existing concrete overhangs

December 21, 2020 

R E S O L U T I O N (1) RESOLVED, that the Manchester Board of Directors authorizes the Manchester Board of Education to apply to the Commissioner of Education and to accept or reject a grant for the Roof Replacement at Manchester High School. (2) RESOLVED, that the Permanent Building Committee is hereby established as the building committee with regard to the Roof Replacement at Manchester High School. (3) RESOLVED, that the Manchester Board of Directors hereby authorizes at least the preparation of schematic drawings and outline specifications for the Roof Replacement at Manchester High School. Dated at Manchester, Connecticut this 12th day of January, 2021.

___________________________ Yolanda Castillo, Secretary Board of Directors Town of Manchester