AGENDA REPORT

To: Clare City Commission

From: Ken Hibl, City Manager

Date: February 13, 2020

RE: Designate Meeting Chairperson

For the Agenda of February 17, 2020

________________________________________________________________________

Background. Mayor Humphrey and Mayor Pro Tem Swanson have announced that they

will be absent for the February 17th meeting. Consequently, the City Commission is asked

to designate a chairperson to conduct the meeting in their absence.

Issues & Questions Specified. Should the City Commission designate a chairperson to

conduct the scheduled February 17th Commission Meeting?

Alternatives.

1. Designate a Chairperson.

2. Do not designate a Chairperson.

3. Set aside decision regarding this matter to a later date.

Financial Impact. N/A.

Recommendation. I recommend that the City Commission, by appropriate motion and

vote, designate a chairperson to conduct the February 17th City Commission Meeting.

Attachments. None.

February 3, 2020 UNOFFICIAL Page 1 of 4

The regular meeting of the Clare City Commission was called to order at 6:00 p.m. in the Commission Chambers by Mayor Pat Humphrey who led with the Pledge of Allegiance. Present were: Commissioners Bob Bonham, Josh Clark, Pat Humphrey, Carolyn (Gus) Murphy, and Karla Swanson. Absent: None. Also present were Ken Hibl, City Manager; Steve Kingsbury, Treasurer; Diane Lyon, City Clerk; Brian Gregory, Police Chief; David Saad, Police Captain; and Leonard Strouse, Clare County Commissioner. 2. CONSENT AGENDA:

Moved by Commissioner Clark second by Commissioner Murphy to approve the items listed with an asterisk (*) (Agenda, Minutes, Board and Committee Appointments, Communications, and Bills) that are considered to be routine by the City Commission. Ayes: All. Nays: None. Absent: None. Motion Carried.

3. *APPROVAL OF MINUTES; Approved By Consent Agenda.

5. PUBLIC COMMENT: None.

6. UNFINISHED BUSINESS: None.

7. NEW BUSINESS:

A. EMPLOYEE 20 YEAR TENURE RECOGNITION-CAPTAIN DAVID SAAD

Captain Dave Saad is a multi-talented, highly professional public safety official who has faithfully served the residents of the City of Clare for the past 20 years as a sworn police officer and previously serving concurrently as a firefighter with the Clare Fire Department for nearly four of those twenty years. Dave has also served as the Acting Police Chief on those occasions when his services were needed and he was asked to lead and manage our police department. The City Commission is asked to formally recognize Dave for his extraordinary, faithful, and dedicated public service. Motion by Commissioner Swanson second by Commissioner Clark to approve Recognition of Captain David Saad by adoption of Resolution 2020-015. Roll call vote: Yeas: Commissioners Bob Bonham, Josh Clark, Pat Humphrey, Carolyn (Gus) Murphy, and Karla Swanson. Nays: None. Absent: None. Motion Carried.

B. MML CITY MANAGER SEARCH PROPOSAL

Due to the presentation of my letter of intent to retire and concurrently resign from my current position as the Clare City Manager effective June 30, 2020, the Clare City Commission is obliged to make a decision (or series of decisions) related to the appointment of a new city manager. The methodology and process used by the Clare City Commission in selecting a new city manager is solely the prerogative of the Clare City Commission – the City Charter is mute on the process. But the Charter does stipulate that (Section 3.8 of the City Charter) “The commission shall appoint a city manager for an indefinite period…he shall serve at the pleasure of the commission…shall be selected on the basis of his executive and administrative qualifications, with special reference to his training and experience and without regard to his political or religious preferences.” Consequently, contrary to my established practice of providing the Commission a recommendation(s) in any and all decisions made by the City Commission in respect to the business and operation of the City, I will not do so in this matter because the new manager is to be selected and will work for the City Commission. However, I believe it is my responsibility to ensure the City Commission is aware of and understands the available options it has in making its decision in selecting a new city manager. I’ve listed below a range of options available to the City Commission: - Select an internal candidate for appointment as the new manager. This is a fairly common practice if the Commission determines that a current employee possesses the qualifications, experience, and demeanor that the Commission desires for its new manager. Regional examples of fairly recent internal selections include the City Manager of Alma, formerly a captain with the Alma Police Department; the current City Manager of Mt. Pleasant, formerly the City Treasurer/Finance Director; the current City Manager of Evart was previously the City Assessor & City Clerk; the present City Manager of

February 3, 2020 UNOFFICIAL Page 2 of 4

Midland was the former Planning Director. Note: I’ve informally polled all of our Department Heads and Deputy Department Heads to determine if there is interest in serving as the new city manager. I received one response indicating we have a Department Head/Deputy Department Head that does have interest and would be willing to formally interview with the City Commission for the job if presented the opportunity to do so; all others polled declined the opportunity or simply did not respond, which I equate to be non-interest. - Select a local (City of Clare) resident or businessman for the position as the City of Ithaca recently did for its city manager. Doing so would require polling or advertising within the community to determine interest and then go thru a selection and interview process determined by the City Commission. - Conduct a formal external search using City resources. The burden of this task would fall predominantly on the City Clerk’s shoulders and would include conducting a regional, state-wide, or national search (Commission’s prerogative) using multiple media and professional advertising sources, reviewing and scrutinizing all applications for merit and value, culling the applicant list for likely candidates to interview, conducting background & reference checks, conducting preliminary interviews (in-person or remotely) to narrow the candidate pool to a manageable number (three to five) for selection interviews by the full Commission; and then conducting the final interviews and selecting a new manager. It would be very appropriate (and beneficial) to appoint two City Commissioners to assist and guide the City Clerk with this entire process up to the point of the final interviews conducted by the full Commission. - Conduct an external search using the services of a professional search organization. All professional search organizations operate essentially the same – they obtain guidance from the governing body in respect to its desires regarding the new manager’s attributes and qualifications and then complete all the work outlined in the preceding option, most going beyond the tasks enumerated there, e.g., they also generally conduct community interviews or host open houses and conduct City department interviews to determine community and staff desires for candidate qualities and attributes and then share those interview results with the City Commission for approval to be incorporated in the search and selection process. There are a significant number of high-quality search companies available to do this work. And the Commission certainly has the prerogative to solicit Requests for Proposals from search firms and then determine which to use, if any. I invited the search firm that I am most familiar and comfortable with based on my long-term relationship with the Michigan Municipal League and one that I believe to be one of the absolute best at what it does – and coincidentally already knows Clare by reputation and as a neighbor as the MML’s Lead Executive Recruiter is Kathie Grinzinger, the former (retired) City Manager of Mt. Pleasant. Kathie has a team of retired, experienced, former Michigan city managers/administrators to assist her in the selection process. To assist the City Commission in its determination of whether to engage the use of MML’s manager search services, Kathie provided a PowerPoint presentation to guide discussions with and answer questions for with the Commission. Specific points outlined in the presentation included: the search and vetting process can take up to 120 days to complete;the MML develops 3 profiles - candidate, community and the organization; the MML provides a marketing strategy and outreach to professional municipal groups; an open house for applicants, community members, and the City Commission to meet and greet is recommended; 45-50% of applicants are coming from out of state; the MML is not subject to FOIA therefore they can provide privacy to applicants; the MML completes an extensive background check; basic cost is $14K, standard cost runs $17K. Motion by Commissioner Bonham second by Commissioner Swanson to approve an expenditure of $17,000 for the Michigan Municipal League to provide professional recruitment services to the City for the purpose of hiring a new City Manager. Roll call vote: Yeas: Commissioners Bob Bonham, Josh Clark, Pat Humphrey, Carolyn (Gus) Murphy, and Karla Swanson. Nays: None. Absent: None. Motion Carried.

C. PEERLESS MIDWEST PAY APPLICATION #3-WATER PLANT PROJECT

The City’s project to complete critically needed improvements to its water treatment plant is nearing completion. Peerless Midwest was selected as the primary contractor for this project. The City has received the third Application for Payment in the amount of $173,338.68 from Peerless Midwest for work completed to date. The City’s project Engineer, Gourdie-Fraser, has reviewed the Application for Payment and has

February 3, 2020 UNOFFICIAL Page 3 of 4

recommended that the City approve the application and pay the request. We have similarly reviewed the Application for payment and find that it is accurate. Motion by Commissioner Swanson second by Commissioner Clark to approve the pay application of Peerless Midwest by adoption of Resolution 2020-017. Roll call vote: Yeas: Commissioners Bob Bonham, Josh Clark, Pat Humphrey, Carolyn (Gus) Murphy, and Karla Swanson. Nays: None. Absent: None. Motion Carried.

D. INTER-FUND LOAN FROM CITY SEWER FUND TO CITY WATER FUND

In 2019 after significant evaluation and planning the City undertook an improvement project of the water plant with the replacement of the 60-year-old iron removal filters. The actual cost of this project ($1,580,955.85) will exceed the originally projected and bonded cost ($1,497,000) of the project by $83,955.85 (refer to the attached itemization). The three new filters are installed, tested and operational and the project engineer has initiated the documentation to issue the certificate of substantial completion. Therefore, no additional costs are anticipated for this project.

In addition to the City’s water system improvement project the City has identified, as

part of our compliance with the State of Michigan’s 2018 updated lead and cooper regulatory rules, fourteen water service leads in the downtown area that are either partially or completely made of lead. These service leads have been tested and are being monitored in accordance with regulatory requirements. With the identification of these lead service leads and based upon the water sample results, the City has to replace these service lines. The City has requested and received quotes from qualified contractors to replace these lines with the lowest bid for this work totaling $128,000.

Based upon the financial need of the Water Fund and the availability of funds within the

Sewer Fund, an interfund loan will allow the City to complete the 2019/20 water system improvement project and replace the identified lead water service leads without adversely impacting the Sewer Fund. Repayment of the interfund loan can be done over time at a very low interest rate thereby not adversely affecting either fund.

Motion by Commissioner Bonham second by Commissioner Swanson to approve the interfund loan of Sewer Funds to the Water Fund by adoption of Resolution 2020-018. Roll call vote: Yeas: Commissioners Bob Bonham, Josh Clark, Pat Humphrey, Carolyn (Gus) Murphy and Karla Swanson. Nays: None. Absent: None. Motion carried.

E. INCREASE SOLID WASTE REMOVAL MONTHLY RATES

The City received an unanticipated rate increase from Waste Management for recycle services (from $4.85 per month per customer to $6.25 per month – a $1.40 per month increase) as an element of our residential waste services. The rate changes are effective immediately; consequently, we must immediately pass these rate increases onto our residential customers or subsidize the present rates we charge our customers. We’ve discussed the matter with our Waste Management Customer Service Representative who shared that these rate increases are being felt by the entire waste industry due to a very limited number of recycle points available that will accept recycle materials. The unanticipated spike is expected to be the highest rates that will be experienced throughout 2020 – in fact she expects the rates to decrease due to the fact that additional recycle points are scheduled to open, thus decreasing the present rate. She promised to provide monthly reports regarding the rates so that if the rates decrease, we can pass it on to our customers. Commissioners discussed discontinuing recycling services or setting up a drop location in the City but neither were deemed to be a viable option at this time.

Motion by Commissioner Bonham second by Commissioner Murphy to approve the rate increase by adoption of Resolution 2020-021. Roll call vote: Yeas: Commissioners Bob Bonham, Josh Clark, Pat Humphrey, Carolyn (Gus) Murphy and Karla Swanson. Nays: None. Absent: None. Motion carried.

F. *BOARD & COMMITTEE APPOINTMENTS – LARRY WYMAN & JASON

KOCH, CHERRY GROVE CEMETERY & LARRY WYMAN, JOHN

AUDRETSCH & MEL JOHNS, TREE ADVISORY GROUP

February 3, 2020 UNOFFICIAL Page 4 of 4

Approved by Consent Agenda. Resolutions 2020-019 & 2020-020 respectively.

8. TREASURER’S REPORT The Treasurer presented his report.

9. CITY MANAGER’S REPORT

Planning Commission Meeting. The Planning Commission is scheduled to meet next on February 19th to consider a façade improvement request for Wendy’s Restaurant. We will also ask the Commission to conclude its discussion on Accessory Dwelling Units (ADUs) by providing us guidance regarding its desires on this topic. We’ll be providing the Commission some additional options and prerogatives regarding the topic – particularly in occupancy (requiring owner-occupancy and deed restrictions) and size (restricting ADUs to backyard only and limiting the size to 25% of the available backyard. February DDA Meeting. The DDA is scheduled to meet on February 7th; the primary topic will be Electric Vehicle (EV) Fast Charge Stations and whether to proceed with a grant application to install the stations. Pettit Park Campground. The City’s Parks & Recreation Advisory Board has opted to cease the current ad-hoc reservation system for the campground. From here forward, campsites will be on a first-come, first-served basis due to our lack of resources to adequately manage and maintain a good reservation system that accommodates our campground customers. I support this action as we simply do not have the resources to manage an effective and customer-friendly reservations system.

MMDC Board Meeting Info. The MMDC Board met on Jan 28th. An agenda topic of the board meeting was a presentation by the Apex Corporation Project Manager for the Isabella County Wind Project. Preliminary work (foundations, fiber optic cabling, underground power transmission lines) is currently in progress; construction of the 136 windmills will commence in Spring 2020 and is scheduled to be completed and the system fully operational by Fall of 2020. More than 600 families in Isabella County have signed agreements for the construction of the windmills. The system will generate 385 megawatts of power (enough to electrify a city of approx. 100,000 population) and will be operated by DTE. The next-scheduled board meeting is February 18th, and the 1st quarterly meeting will be held at the Doherty Hotel in Clare on March 17th. The guest speaker for the quarterly meeting is Mr. Daniel Eichinger, the Director of the Michigan Department of Natural Resources. Department of Environment, Great Lakes, & Energy (EGLE) Correspondence – PFAS

Sampling Results. The City has received a letter from EGLE in regard to PFAS sampling. Our results are presently well below the currently established standards and no action is required. We will create a link on the City’s website to these results for public information.

10. *COMMUNICATIONS

FOIA Requests: The most recent requests & responses were provided for information.

12. EXTENDED PUBLIC COMMENT: None.

13. COMMISSION DISCUSSION TOPICS: Commissioner Murphy was approached by a restaurant owner who wants the City to address horse defecation in private lots in the city. The City will seek out a liaison to reach out to the various Amish leaders to request diapering the animals before coming in to Clare.

14. *APPROVAL OF BILLS

Approved By Consent Agenda.

15. ADJOURNMENT Motion by Commissioner Clark second by Commissioner Murphy to adjourn the meeting. Ayes: All. Nays: None. Absent: None. Motion Carried. Meeting adjourned at 7:47 p.m.

____________________________ _______________________________ Pat Humphrey, Mayor Diane Lyon, City Clerk

AGENDA REPORT

To: Clare City Commission From: Ken Hibl, City Manager Date: February 13, 2020 RE: Approve GFA Proposal for McEwan Street Sidewalk Design For the Agenda of February 17, 2020 ________________________________________________________________________

Background. The City Commission had previously expressed to the City Staff a need for a sidewalk to safely accommodate pedestrian traffic to and from the Emerald Isle Recreation Complex on Pinecrest Street in the City’s southern sector. City sidewalks currently terminate at Dunlop Street. Consequently, the City Staff asked GFA to provide the City a proposal to design and obtain an MDOT permit for the sidewalk within the McEwan Street Right-of-Way. The proposal (copy att’d) was submitted to the City Commission for consideration and approval at the Commission’s scheduled meeting of November 7, 2019. After discussion, the City Commission set the matter aside (see copy

of att’d highlighted extract of minutes for the Nov 7th meeting) and directed the City Staff to determine if there was a feasible alternative to the McEwan Street routing that would preclude the need for an MDOT permit. The City Staff has reviewed and considered other options for the sidewalk routing. The Staff’s conclusions are outlined in the succeeding paragraph. Aside from McEwan, there are only three north/south streets (Markley, Arnold, and Shady Lane) south of Dunlop Street. Of the three, only Markley extends to Pinecrest, the street upon which Emerald Isle Recreation Complex is located – the other two are not thru streets to Pinecrest. McEwan Street is the only one of those streets presently maintained by the City and located within the City’s geographical boundaries. All the other streets are located within Vernon Township and “owned” & maintained by the Isabella County Road Commission (ICRC). There is not sufficient existing shoulder width to accommodate a five-foot sidewalk on any of the streets except McEwan Street, thus all but McEwan Street would need to be widened to accommodate the sidewalk. Widening the Vernon Township streets would create a need to alter the existing storm water patterns and require extensive excavation work. The City would need to negotiate an agreement with the Isabella County Road Commission regarding maintenance and ownership of the new sidewalk (and likely the street) if it is constructed within the ICRC right-of-way (ROW); the City already enjoys a maintenance agreement with MDOT for the McEwan Street ROW. And frankly we don’t want the additional burden of maintaining Markley, Shady Lane, Arnold due to their condition – particularly since we already maintain McEwan and would continue to do so if we opted to route the sidewalk within one of the three Vernon Township streets. The McEwan Street ROW allows a direct link to commercial businesses in the City’s southern sector – thus a McEwan Street sidewalk would serve those businesses and potentially improve commerce along this route; all of the Vernon Township streets course through a residential neighborhood. The McEwan Street ROW offers the best nighttime lighting of any of the routes, thus providing a safer pedestrian environment.

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Based on the factors iterated in the preceding paragraph, the City Staff continues to recommend that if sidewalks are to be constructed to accommodate pedestrian traffic to the Emerald Isle Recreation Complex, the sidewalk should be constructed within the McEwan Street right-of-way. MDOT requires the issuance of a permit to allow any construction within its ROW. In order to obtain a permit, we are required to submit engineered design drawings to MDOT for review and approval. Consequently, the City Commission is asked to approve the GFA proposal if it believes sidewalks are a needed capital improvement in this sector of the City. The City Staff believes that need is definitely legitimate and will only continue to increase in the future. Issues & Questions Specified. Should the City Commission approve the GFA proposal to design and obtain an MDOT permit for construction of sidewalks within the McEwan Street right-of-way? Alternatives.

1. Approve the GFA proposal 2. Do not approve the GFA proposal. 3. Set aside decision regarding this matter to a later date.

Financial Impact. We’ve confirmed with GFA that the cost of their original proposal of $8,830 remains unchanged. Once an MDOT permit is obtained, the sidewalk can be constructed in phases as funds are or become available. If the City Commission approves the GFA proposal, a budget amendment will be required. The Street Funds have the available monies to proceed with funding the GFA proposal. Recommendation. I recommend that the City Commission approve the GFA proposal to design and obtain an MDOT permit for the eventual construction of a McEwan Street sidewalk by adoption of Resolution 2020-022 (copy att’d). Attachments.

1. GFA Proposal. 2. Extract of 11072019 Minutes. 3. Resolution 2020-022.

October 7, 2019 OFFICIAL Page 1 of 1

E. APPROVAL OF GFA ENGINEERING PROPOSAL-MCEWAN STREET

SIDEWALK DESIGN & PERMIT

There is an identified need to construct new sidewalks within the USBR-127 (McEwan Street) right-of-way to create a safe pedestrian environment to the City’s south business district and the City’s Emerald Isle Recreation Complex. Construction of these sidewalks will enhance walkability in the City and provide compliance with the City’s Comprehensive Master Plan and the City’s adopted Complete Streets Ordinance. USBR-127 is an MDOT-controlled right-of-way (ROW). Any and all construction within MDOT ROW requires a permit. To obtain a permit, the City must submit engineered design plans and construction specifications. Consequently, the City has requested a proposal from GFA, its engineering firm of record, to create the MDOT-required engineered plans and submit a permit application to MDOT on the City’s behalf to facilitate the issuance of the required permit to allow us construct the new sidewalks. The GFA proposal facilitates design and permitting only for the west side of McEwan Street. Our long-term goal is to construct sidewalks on both the east and west sides of this section of McEwan Street to create a safer pedestrian environment in this entire sector of the City. However, the GFA preliminary estimate to design sidewalks for both sides of McEwan are nearly $17K. Consequently, GFA was asked to provide a proposal for only the west side of McEwan as these sidewalks will more readily serve the larger residential district on the west side of McEwan and provide immediate safer access to Emerald Isle. The City Staff suggests that a higher priority would be to allot the additional $9K to actual construction of the sidewalks now and design and construct the sidewalks on the east side of McEwan in later years. Approval of the proposal will obligate the City to expending Major Street Funds in the amount of $8,830. The City’s Major Street Fund can readily absorb these costs; however, a budget amendment will be required as this is not a budgeted expense in the City’s current CIP or FY 19/20 Budget. When the City obtains the MDOT permit, the intent is to evaluate whether the City has sufficient monies in the Major Street Fund to construct a portion or all of the sidewalks on the west side of McEwan next spring. The Commission discussed relocating the sidewalks to alleviate the expense of engineering costs as those funds could be used to build additional sidewalks. The Commission requested city staff research alternative routes to avoid incurring the engineering costs. Motion by Commissioner Swanson second by Commissioner Clark to table the matter until such time that city staff are able to provide additional information regarding alternate routes. Roll call vote: Yeas: Commissioners Bob Bonham, Josh Clark, Pat Humphrey, Carolyn (Gus) Murphy and Karla Swanson. Nays: None. Absent: None. Motion Carried.

14. ADJOURNMENT Motion by Commissioner Swanson second by Commissioner Clark to adjourn the meeting. Ayes: All. Nays: None. Absent: None. Motion Carried. Meeting adjourned at 7:38 p.m.

____________________________ _____________________________ Pat Humphrey, Mayor Diane Lyon, City Clerk

RESOLUTION 2020-022

A RESOLUTION OF THE CLARE CITY COMMISSION APPROVING A GOURDIE-FRASER

ENGINEERING PROPOSAL TO DESIGN AND PERMIT SIDEWALKS FOR A SECTION OF

MCEWAN STREET WITHIN THE CITY OF CLARE.

WHEREAS, the City has identified a need to construct new sidewalks within the USBR-127 (McEwan Street) right-of-way to create a safe pedestrian environment to the City’s south business district and the City’s Emerald Isle Recreation Complex; and

WHEREAS, construction of said sidewalks will enhance walkability in the City and provide

compliance with the City’s Comprehensive Master Plan and the City’s adopted Complete Streets Ordinance; and WHEREAS, USBR-127 is an MDOT-controlled right-of-way (ROW); and

WHEREAS, any and all construction within MDOT ROW requires a permit; and WHEREAS, to obtain an MDOT permit, the City is required to submit engineered design plans and

construction specifications; and WHEREAS, the City has requested a proposal from Gourdie-Fraser Associates (GFA), its it

engineering firm of record, to create said MDOT-required engineered plans and to submit a permit application to MDOT on the City’s behalf to facilitate the issuance of said required permit; and

WHEREAS, the City Staff has recommended approval of said GFA proposal; and WHEREAS, the City Commission has reviewed and considered the recommendation of its staff and

have determined said recommendation is sound, prudent, and in the best interests of the City. NOW THEREFORE BE IT RESOLVED THAT, the Clare City Commission hereby approves the

proposal of Gourdie-Fraser Associates in the amount of $8,830 to provide engineered design and construction drawings for new sidewalks on a sector of McEwan Street in the City of Clare and to submit a permit on behalf of the City of Clare to facilitate construction of said sidewalks.

BE IF FURTHER RESOLVED THAT the Clare City Commission approves a budget amendment to

the City’s 2019/2020 Fiscal Year Budget in the amount of said GFA proposal and directs is Treasurer/Finance Director to complete all administrative tasks required to facilitate the completion of said budget amendment. ALL RESOLUTIONS AND PARTS OF RESOLUTIONS INSOFAR AS THEY CONFLICT WITH THE

PROVISIONS OF THIS RESOLUTION BE AND THE SAME ARE HEREBY RESCINDED.

This Resolution was introduced by Commissioner ____________ and supported by Commissioner

___________. The Resolution declared adopted by the following roll call vote:

YEAS:

NAYS:

ABSENT: Commissioners Pat Humphrey & Karla Swanson.

Resolution approved for adoption on this 17h day of October 2020. _____________________________________ Diane Lyon, City Clerk

AGENDA REPORT

To: Clare City Commission

From: Ken Hibl, City Manager

Date: February 13, 2020

RE: Notice of Intent to Issue Bonds – DDA Streetscape Rehabilitation Project

For the Agenda of February 17, 2020

________________________________________________________________________

Background. The City’s downtown streetscape is aged (nearly 30 years old) and frankly

is showing its age in a number of downtown locations, e.g., pavers are cracked and heaving,

electrical outlets have failed, cracked and heaving curb, sidewalks, and tree grates, storm

drain issues in the block south of Fourth Street, etc. Consequently, the Clare DDA has

solicited the assistance of GFA to provide a proposal to rehabilitate the entirety of the

existing streetscape and add one additional block of new streetscape on the south side of

West Fifth Street (contiguous to the Dollar General Store).

In scheduled public meetings within the past six months, the DDA has discussed the need

and scope of the streetscape rehab project. They reached the conclusion that the need is

clearly legitimate and subsequently approved a Gourdie-Fraser engineering proposal to

provide the design, bid, and construction oversight services for this project.

GFA has commenced the design process. Bid solicitation is anticipated in early-to-mid-

March to allow completion of this project within the DDA-directed construction window

of commencement after St. Patty’s Day and completion prior to the US-127 Auto Tour

(third Thursday in August).

The DDA has asked the City to sell bonds on its behalf to fund project with the DDA in

turn promising to commit its tax capture for the next 15-year period to pay the debt

associated with the bond sales/project costs.

The City has solicited the services of its Bond Counsel, Miller Canfield, to prepare and

complete all necessary actions to sell the bonds. Our bonding attorney has completed the

required first step in the bond sales process – a required resolution (copy att’d) noticing the

City’s intent to sell the bonds for this project. The City Commission is asked to adopt the

proposed resolution.

Issues & Questions Specified. Should the City Commission approve the Notice of Intent

Resolution to sell bonds to finance the DDA Streetscape Rehabilitation Project?

Alternatives.

1. Approve the Notice of Intent Resolution.

2. Do not approve the Notice of Intent Resolution.

3. Set aside decision regarding this matter to a later date.

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Financial Impact. Proceeds from the bond sales will be used to defray all costs associated

with this project. The DDA in turn is scheduled to formally promise its tax capture revenues

by resolution at its scheduled March 6th meeting to repay the debt incurred with the bond

sales. Consequently, there is no cost to the City other than its full faith & credit promise in

the event the DDA should fail to repay the debt associated with the bond sales.

Recommendation. I recommend that the City Commission adopt Resolution 2020-023

(copy att’d), thereby noticing its intent to issue bonds needed to fund the proposed DDA

Streetscape Rehabilitation Project.

Attachment. Resolution 2020-023.

RESOLUTION 2020-023

RESOLUTION AUTHORIZING PUBLICATION OF NOTICE OF INTENT TO ISSUE DOWNTOWN DEVELOPMENT BONDS AND DECLARING OFFICIAL INTENT TO

REIMBURSE EXPENDITURES FROM BOND PROCEEDS ___________________________________

City of Clare Counties of Clare and Isabella, State of Michigan

___________________________________

Minutes of a regular meeting of the City Commission of the City of Clare, Counties of Clare and Isabella, State of Michigan, held on the 17th day of February, 2020, at 6:00 p.m., prevailing Eastern Time. PRESENT: Commissioners

ABSENT: Commissioners

The following preamble and resolution were offered by Commissioner

__________________ and supported by Commissioner ________________. WHEREAS, the City of Clare, Counties of Clare and Isabella, State of Michigan (the

“City”) has previously established the Clare Downtown Development Authority (the “DDA”) pursuant to Act 197, Public Acts of Michigan, 1975, as amended, as repealed and recodified by Part 2 of Act 57, Public Acts of Michigan, 2018, as amended (“Act 57”); and

WHEREAS, the City intends to authorize the issuance and sale of limited tax general

obligation bonds pursuant to Act 57 (the “Bonds”) to pay all or a portion of the costs of acquiring, constructing, furnishing and equipping streetscape and infrastructure additions and improvements in the development area of the DDA, including street, curb, sidewalk, storm drain, electrical, lighting and landscaping improvements, as set forth more fully in the DDA’s Development Plan and Tax Increment Financing Plan (collectively, the “Project”); and

WHEREAS, the total amount of the Bonds to be issued pursuant to Act 57 to finance all or a portion of the cost of the Project within the development area of the DDA shall not exceed Three Hundred Thousand Dollars ($300,000); and

WHEREAS, a notice of intent to issue the Bonds must be published at least forty-five (45) days before the issuance of the Bonds in order to comply with the requirements of Section 5(g) of Act 279, Public Acts of Michigan, 1909, as amended; and

WHEREAS, the City intends at this time to state its intention that the City or the DDA be

reimbursed from proceeds of the Bonds for any expenditures undertaken by the City or the DDA for the Project prior to issuance of the Bonds.

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NOW, THEREFORE, BE IT RESOLVED THAT: 1. The City Clerk is hereby authorized and directed to publish a notice of intent to

issue the Bonds in the Clare County Review, a newspaper of general circulation in the City. The notice of intent shall be published as a display advertisement not less than one-quarter (1/4) page in size in substantially the form attached hereto as Exhibit A.

2. The City Commission hereby determines that the form of notice of intent to issue

the Bonds attached hereto as Exhibit A and the manner of publication directed is the method best calculated to give notice to the City’s electors of the City’s intent to issue the Bonds, the maximum amount of the Bonds to be issued, the purpose of the Bonds, the source of payment for the Bonds and the right of referendum relating thereto, and the newspaper named for publication is hereby determined to reach the largest number of persons to whom the notice is directed.

3. The City makes the following declarations for the purpose of complying with the reimbursement rules of Treasury Regulation § 1.150-2 pursuant to the Internal Revenue Code of 1986, as amended:

(a) As of the date hereof, the City reasonably expects to reimburse itself or the DDA with the proceeds of the Bonds for costs of the Project that were or will be paid subsequent to sixty (60) days prior to the date hereof.

(b) The maximum principal amount of the Bonds expected to be issued for the Project is $300,000.

(c) The expenditures described above are “capital expenditures” as defined in Treasury Regulation § 1.150-1(b), which are any costs of a type which are properly chargeable to a capital account (or would be so chargeable with a proper election or with the application of the definition of placed in service under Treas. Reg. § 1.150-2(c)) under general Federal income tax principles (as determined at the time the expenditure is paid).

4. All resolutions and parts of resolutions insofar as they conflict with the provisions

of this resolution are hereby rescinded.

AYES: Commissioners:

NAYS: Commissioners:

RESOLUTION DECLARED ADOPTED.

Diane Lyon

City Clerk City of Clare

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I hereby certify that the foregoing constitutes a true and complete copy of a resolution

adopted by the City Commission of the City of Clare, Counties of Clare and Isabella, State of Michigan, at a regular meeting held on February 17, 2020, and that said meeting was conducted and public notice of said meeting was given pursuant to and in full compliance with the Open Meetings Act, being Act 267, Public Acts of Michigan, 1976, as amended, and that the minutes of said meeting were kept and will be or have been made available as required by said Act.

Diane Lyon City Clerk City of Clare

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EXHIBIT A

NOTICE TO THE ELECTORS OF THE CITY OF CLARE OF INTENT TO ISSUE GENERAL OBLIGATION BONDS

PAYABLE FROM TAX INCREMENT REVENUES OF THE CLARE DOWNTOWN DEVELOPMENT AUTHORITY

AND THE RIGHT OF REFERENDUM RELATING THERETO _______________________________________________________

PLEASE TAKE NOTICE that the City Commission of the City of Clare, Counties of Clare and Isabella, State of Michigan (the “City”), intends to authorize the issuance and sale of general obligation bonds pursuant to Act 57, Public Acts of Michigan, 2018, as amended, in the aggregate principal amount of not to exceed Three Hundred Thousand Dollars ($300,000) (the “Bonds”). The Bonds will be issued for the purpose of paying all or part of the costs of acquiring, constructing, furnishing and equipping streetscape and infrastructure additions and improvements within the Development Area of the Clare Downtown Development Authority (the “DDA”), including street, curb, sidewalk, storm drain, electrical, lighting and landscaping improvements, as set forth more fully in the DDA’s Development Plan and Tax Increment Financing Plan on file with the City.

The Bonds will be issued in one or more series and will mature in annual installments not to exceed fifteen (15) in number, with interest rates to be determined upon sale thereof, but in no event to exceed the maximum rate permitted by law on the unpaid balance from time to time remaining outstanding on said Bonds.

SOURCE OF PAYMENT OF BONDS

THE PRINCIPAL OF AND INTEREST ON SAID BONDS shall be payable primarily from the tax increment revenues derived from the Development Area of the DDA and received by the City from the DDA.

IN ADDITION, THE FULL FAITH, CREDIT AND RESOURCES OF THE CITY SHALL BE IRREVOCABLY PLEDGED TO THE PAYMENT OF THE PRINCIPAL OF AND INTEREST ON SAID BONDS, AND IN CASE OF INSUFFICIENCY OF THE TAX INCREMENT REVENUE PAYMENTS FOR THE PAYMENT OF THE PRINCIPAL OF AND INTEREST ON THE BONDS, THE CITY SHALL BE OBLIGATED TO PAY THE SAME AS A FIRST BUDGET OBLIGATION FROM ITS GENERAL FUNDS OR FROM ANY TAXES WHICH IT MAY BE AUTHORIZED TO LEVY WITHIN APPLICABLE CONSTITUTIONAL, STATUTORY AND CHARTER TAX RATE LIMITATIONS.

RIGHT OF REFERENDUM

THE BONDS WILL BE ISSUED WITHOUT A VOTE OF THE ELECTORS OF THE CITY UNLESS A PETITION REQUESTING AN ELECTION ON THE QUESTION OF ISSUING THE BONDS, SIGNED BY NOT LESS THAN 10% OF THE REGISTERED ELECTORS OF THE CITY, IS FILED WITH THE CITY CLERK WITHIN FORTY-FIVE (45) DAYS AFTER PUBLICATION OF THIS NOTICE. If such a petition is filed, the

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Bonds cannot be issued unless approved by a majority vote of the electors of the City voting on the question of their issuance.

THIS NOTICE is given pursuant to the requirements of Section 5(g) of Act 279, Public Acts of Michigan, 1909, as amended.

ADDITIONAL INFORMATION will be furnished at the office of the City Clerk upon request.

Diane Lyon City Clerk City of Clare

35256015.1\016665-00026

AGENDA REPORT

TO: Clare City Commission FROM: Ken Hibl, City Manager DATE: February 13, 2020 RE: Approve Sole Source Purchase - Flygt Submersible Pump For the Agenda of February 17, 2020

Background. Since 2015 the City has purchased four Flygt Submersible Pumps as part of the City’s plan to eventually replace all of our system submersible pumps due to the unique and factual “no-clog” guarantee. Dale Clark, our Water & Wastewater Superintendent, has requested authority to purchase the fifth FLYGT pump (see copy of att’d memo & price quote) as a sole source purchase as Kennedy Industries remains the only known regional dealer that sells this pump. The purchase is necessary due to a failed pump at Lift Station #3. The City Commission is asked to approve the request. Issues & Questions Specified. Should the City Commission approve the request to purchase the FLYGT lift station pump? Alternatives.

1. Approve the purchase request. 2. Disapprove the request. 3. Set aside decision regarding this matter to a later date.

Financial Impact. As reflected on the attached quotation, the cost of a new FLYGT pump is $10,790. The purchase will require a budget amendment as this was an unplanned expenditure; funds are available for this purchase. Recommendation. I recommend that the City Commission approve Dale’s sole source purchase request for another FLYGT pump by adoption of Resolution 2020-024 (copy att’d).

Attachments. 1. Dale’s Memo & Pump Quote. 2. Resolution 2020-024.

INTEROFFICE M EMORANDUM

TO: KEN HIBL

FROM: DALE CLARK

SUBJECT: LIFT STATION NUMBER THREE PUMP REPLACEMENT

DATE 2/10/2020

CC: STEVE KINGSBURY

KEN,

I NEED A PO NUMBER IN THE AMOUNT OF $10,790.00 TO REPLACE ONE OF THE PUMPS IN

LIFTSTATION NUMBER THREE. THE REPAIR COST OF THE PUMP IS $6990.00. I SENT THE PUMP

TO KENNEDY INDUSTRIES FOR REPAIR AND THE COST OF THE REPAIR IS IN THE

NEIBOURHOOD OF ¾ THE COST OF NEW, SO I AM RECOMENDING REPLACING IT. QUOTES

ATTACHED. KENDEDY INDUSTRIES IS THE SOLE SUPPLYER OF FLYGHT PUMPS IN MICHIGAN.

GL 590-536.001.931.000

RESOLUTION 2020-024

A RESOLUTION OF THE CLARE CITY COMMISSION APPROVING THE SOLE

SOURCE ACQUISITION OF A FLYGT SUBMERSIBLE PUMP FROM KENNEDY

INDUSTRIES.

WHEREAS, a pump at the City’s Lift Station #3 has unexpectedly failed; and WHEREAS, the City Staff has recommended that the city sole source purchase a new Flygt pump to replace the failed one: and

WHEREAS, the City purchased its first Flygt Submersible Pump in 2015 as it was guaranteed by the manufacturer to not clog; and

WHEREAS, after two years of trial use and no clogs, the City commenced replacing all of its system submersible pumps as existing pumps met their respective life cycle periods; and

WHEREAS, Kennedy Industries remains the only regional provider for said pump; and

WHEREAS, the City Staff has requested the sole source purchase approval of another Flygt pump; and

WHEREAS, the City Commission has reviewed and considered said recommendations and

determined approval of a sole source acquisition of another Flygt pump one pump is prudent, reasonable, and in the best interests of the City.

NOW THEREFORE BE IT RESOLVED THAT the City Commission of the City of Clare

hereby approves the sole-source acquisition of a Flygt Clog Free Submersible Pump from Kennedy Industries for a cost not to exceed $10,790.

BE IT FURTHER RESOLVED THAT the City Commission approves a budget

amendment to facilitate said sole source purchase and directs its Treasurer & Finance Director to take all actions necessary to execute said budget amendment. ALL RESOLUTIONS AND PARTS OF RESOLUTIONS INSOFAR AS THEY CONFLICT

WITH THE PROVISIONS OF THIS RESOLUTION BE AND THE SAME ARE HEREBY

RESCINDED.

This Resolution was introduced by Commissioner _________ and supported by

Commissioner ___________. The Resolution declared adopted by the following roll call

vote:

YEAS:

NAYS: ABSENT: Pat Humphrey & Karla Swanson.

Resolution approved for adoption on this 17th day of February 2020. ________________________________ Diane Lyon, City Clerk

AGENDA REPORT

TO: Clare City Commission FROM: Ken Hibl, City Manager DATE: February 13, 2020 RE: Approve MML City Manager Search Services Proposal For the Agenda of February 17, 2020

Background. Based on my impending retirement, the Clare City Commission considered and discussed its options in respect to searching for, interviewing, selecting, and hiring a new manager at its scheduled February 3rd meeting. The options considered and discussed included a presentation by Ms. Kathie Grinzinger, the Lead Executive Search Member of the Michigan Municipal League’s Search Services Team. Upon conclusion of Kathie’s presentation, the City Commission discussed in detail its options and determined (see copy of att’d Resolution 2020-

016) that they believed the City’s interests were best served by utilizing the executive search services offered by the MML and requested a proposal for those services. The City has received the requested proposal/contract (copy att’d). The City Commission is asked to approve, disapprove, approve with amendment, or set aside a decision regarding the proposal. Note: Our City Attorney has reviewed the proposal/contract and has no issues or concerns in

respect to legal sufficiency.

Issues & Questions Specified. Should the City Commission approve the MML Executive Search Services Proposal? Alternatives.

1. Approve the Proposal. 2. Approve a Modified Version of the Proposal. 3. Disapprove the Proposal. 4. Set aside decision regarding this matter to a later date.

Financial Impact. By adoption of its Resolution 2020-016, the City Commission approved in concept that it would utilize the search services of the MML at a cost of $17K and requested a formal proposal for the services. But in doing so, the perception of the staff and the City Commission was that services at that price-point would include community stake-holder participation – an element the Commission appeared to consider an important aspect of the city manager selection process. But in reviewing the proposal/contract offered by MML, this element is optional and has a price tag of $1K, which would bring the total cost of MML’s services to $18K if the community stake-holder service is included. Consequently, we forwarded a query to Kathie Grinzinger requesting clarification of the fee structure. Her email response is attached and is further clarified in the attached brochure she forwarded with her email. Based on her response, the total cost of the MML proposal that includes the community stake-holder element is in fact $18K. She also offered that if the Commission believes this element is important enough to expend the additional $1K, there is merit in considering the $19K Enhanced Package, which includes additional guarantees.

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As this is not a budgeted item, the Commission will need to weigh the pro’s and con’s of these options and approve a budget amendment for this expenditure. Recommendation. I ask that the City Commission make a decision in respect to the MML’s Search Services Proposal/Contract and the level (cost) of the services it determines best serves the needs of the City by adoption of Resolution 2020-024 (copy att’d). Note: the att’d

resolution currently has a blank for the amount/cost of the services – it will be filled in based on

the Commission’s decision.

Attachments. 1. Resolution 2020-016. 2. MML Proposal/Contract. 3. Kathie Grinzinger’s Email Response. 4. MML Brochure. 5. Resolution 2020-025.

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MICHIGAN MUNICIPAL LEAGUE

EXECUTIVE SEARCH

PROPOSAL

February 7, 2020

City of Clare

Prepared by the Michigan Municipal League Mandy M. Reed, PHR

Manager, Human Resources 1675 Green Rd Ann Arbor, MI 48105

734.669.6361 mreed@mml.org

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MICHIGAN MUNICIPAL LEAGUE

City of Clare Patrick Humphrey, Mayor 202 W Fifth St Clare, Michigan, 48617

February 7, 2020 Dear Mayor Humphrey The Michigan Municipal League is pleased to offer the City of Clare our assistance in selecting its next city manager. The League is committed to strengthening Michigan communities, and works hand-in-hand with our members to provide the tools needed to effectively manage and develop their city. This close relationship gives the League a deep understanding of a community’s needs and challenges, and makes us uniquely qualified to provide a comprehensive executive search service. The League’s executive search service is designed to ensure the best possible match between a community and its top administrator, with the ultimate goal of providing them with a highly-qualified leader who will add tremendous value to the city. To that end, we are dedicated to serving the needs of our clients before, during, and after a search process. Our service is focused exclusively on Michigan communities, but our recruitment is nationwide. We manage an unparalleled network of applicants, almost half of whom are from outside the state. Each search process is tailored to meet the community’s specific needs and goals. We work closely with our clients to gain a full understanding of the priorities as a basis for structuring the search process. We facilitate consensus-building around the attributes a community is looking for to gain a complete picture of the desired candidate’s experience, qualifications, and management style. This helps to ensure the best possible employment match, resulting in a successful, long-term placement. A typical search requires at least 120 days to complete. The timeline varies on a number of factors including the timing of ad placement, the availability of candidates, city officials, and the needs of the city. Feel free to contact the League with any questions or to request an in-person presentation from one of our search facilitators. Thank you, Mandy Reed

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MICHIGAN MUNICIPAL LEAGUE

PROPOSAL FOR EXECUTIVE SEARCH

City of Clare - City Manager SERVICE SUMMARY

Our executive search service includes the following activities, which are accomplished over the course of up to four personal visits with the search facilitator: Profile Phase (Page 5)

• Engagement of elected officials and city staff in the profiling process to facilitate consensus building around necessary skills, knowledge, attributes, and team leadership expectations;

• Development of an extensive candidate and community profile featured within a professionally designed recruitment brochure;

• Review of current compensation and benefits packages, and recommendations based on market conditions

Advertisement Phase (Page 6) • Featured placement in League’s online classifieds which receive 5,000+ hits per week; • Advanced marketing and promotion of position utilizing nationwide recruitment boards as well as the

League’s social media outlets with more than 5,000 followers; • Direct recruitment of passive candidates through an exclusive direct email to Michigan municipal managers

and others as appropriate

Screening & Shortlist Phase (Page 6) • Pre-screening activities including review of social media activity, general online screening, and other public

information; • Application analysis, personal screening of viable candidates, and reference checks; • Develop a shortlist of candidates to present for the city’s consideration

Interview & Selection Phase (Page 7) • Guidance and recommendations on a robust interview format and process; • Development of customized interview questions and attendance during the entire interview process

Final Phase (Page 8) • Extension of the conditional offer of employment and initiation of contract negotiation; and • Completion of a full background check performed by a third-party of selected finalist.

Optional Services Available

• Solicitation of feedback from city-identified stakeholders (community, neighborhood, and business leaders) during the profiling process to gather input as well as seeking stakeholders’ prerequisites for an administrative executive (page 5); and

• Assistance with, and attendance at, a public forum for an informal “meet and greet” function to solicit community feedback of semi-finalists. (page 7).

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MICHIGAN MUNICIPAL LEAGUE

Why the League The Michigan Municipal League has been committed to providing the best possible advocacy, resources, and services to Michigan’s communities since 1899. With the League’s intimate knowledge of the needs and challenges facing local government, we are in a unique position to provide a comprehensive executive search service for Michigan’s communities. The League offers executive search services as a resource to Michigan’s communities to help strengthen the quality of municipal government and administration through the successful placement of public leaders. Key features of the League’s search services include the following: • The League has been providing executive search services exclusively to Michigan communities since 1998! • All four of our recruiters are highly respected former public administrators in Michigan, each with decades of

local government experience and proven records of success. • Every search is facilitated by one of our highly specialized recruiters who work closely and collaboratively

with our community clients throughout the entire search process. • The League and its recruiters have extensive knowledge of Michigan’s Freedom of Information Act (FOIA)

and Open Meetings Act (OMA), and how they impact the recruitment process. • We utilize state, national, and international recruitment and promotion sources to solicit a broad pool of

potential candidates, including a variety of customized web announcements, our own exclusive email database, and our strong social media presence. Through these efforts, we’ve found that almost half of our applicants come from out of state!

• While our reach is far and wide, our small team approach allows for excellent customer service, close communication and collaboration with clients, and strong and effective communication and collaboration with other League recruiters which helps ensure a successful search.

As Michigan’s most dedicated and longest-serving association for Michigan municipal government, we offer an abundance of programs and services beyond executive searches to help our member communities sustain highly livable, desirable, and unique places within the State. These include state and federal advocacy, placemaking and engagement techniques, legal and insurance services, education on a multitude of municipal topics, and so much more. When you work with the League, you aren’t just selecting a recruitment firm. You are reaffirming a partnership established over 100 years ago that is dedicated to help inspire positive change for Michigan’s greatest centers of potential: its communities.

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MICHIGAN MUNICIPAL LEAGUE

YOUR FACILITATOR

One of the League’s search facilitators will be assigned to the City of Clare’s executive search. All of our facilitators understand the unique skills and abilities required to succeed in this environment. They are among the most highly-regarded and well-respected public managers in the state and bring immeasurable credibility to a search process. They have well-established professional networks and are highly trusted and approachable within the public employment field. KATHIE S. GRINZINGER Kathie S. Grinzinger, our lead executive recruiter, has an extensive background in human resources including organizational and employee development; job description analysis; selection processes; and evaluation. She served as the assistant city manager and then city manager for the City of Mt. Pleasant for 25 years before her recent retirement. Grinzinger has served as the President of the Michigan Municipal Executives, served on the Michigan Municipal League Board of Trustees and multiple League policy committees. She is a retired member of the International City/County Managers Association, and has served with distinction on many other boards.

GLENN ANDERSON (sub-contractor) Glenn Anderson Mr. Anderson has over 38 years of successful municipal management, downtown development, community development, and economic development experience. He has served as village manager with the Village of Baraga, the Village of Ontonagon, and as City Manager with the City of Hancock. He has served on the Board of the Portage Lake Water and Sewer Authority, and served as President of the Michigan Tech SmartZone Board of Directors. He received his Bachelor’s degree from Carthage College and his Master’s degree from Northern Michigan University.

JEFFREY L. MUELLER Jeffrey L. Mueller is an experienced and respected management professional. He has over 35 years of municipal experience, is an ICMA credentialed manager and a member of the Michigan Municipal Executives. Association. He has worked for the City of Lathrup Village, City of Madison Heights, and the City of Grosse Pointe Park. He has also served as the chair of the South Oakland County Water Authority, South Oakland County Resource and Recovery Authority, and the Michigan Municipal League Centennial Youth Committee. He received his Bachelor’s Degree from Western Michigan University and attended the Institute for Public Administration at Central Michigan University.

JERRY RICHARDS Jerry Richards is an experienced local government manager with private sector experience in marketing, engineering, and recruitment services. He has served as both a township and city manager, in Meridian Charter Township, the City of Ludington, and the City of Corunna. Jerry was professionally recognized as the Local Government Manager of the Year in 2009 by his peers. He was a Board Member of the Michigan Municipal Executives, a six-year member of the MDOT Asset Management Council, and a founding member and chair of the Michigan Local Government Benchmarking Consortium. He has been conducting public executive searches since 2013. In addition to a Bachelor Degree in Electrical Engineering, Jerry holds a Master’s in Public Administration from Western Michigan University.

Additional Project Team Mandy Reed will serve as the primary point of contact regarding negotiation and contractual matters and will provide overall project oversight and administration. Ms. Reed serves as the League’s Human Resources Manager administering all internal HR functions as well as managing the League’s executive search and HR consulting services. Ms. Reed joined the League in 2006, is a graduate of the University of Michigan, and is a certified professional in Human Resources. Heather Elliott will serve as the project coordinator for this search providing research, task coordination, and administrative support, and will be available to the city during every step in the process. Ms. Elliott is a graduate from Ferris State University with a concentration in political science. Additional internal staff may be utilized to assist with media and press releases, clerical, financial, and other tasks related to this project.

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MICHIGAN MUNICIPAL LEAGUE

SEARCH PROCESS

Profiles Phase To begin the search process, the search facilitator will coordinate a work session with the commission as well as meet with staff to develop a comprehensive recruitment profile. During these sessions, the facilitator will spur the development of an ideal recruitment profile that the city can agree on and be proud of. This ensures the quality of applicants recruited, as well as manages and clarifies the expectations of the new position. • The recruitment profile has two primary components:

The Candidate Profile details the qualifications, experience, and professional characteristics required for the position. It is designed to reflect the goals and priorities of the community, and goes beyond what is normally found in succinct ad language. The completed profile is used throughout the selection process as an objective tool for determining the most appropriate candidates to be interviewed, and ultimately a final selection. An essential part of developing the candidate profile is for the community leaders to work with the facilitator to make sure desired qualifications match available financial resources.

The Community Profile provides a description of the position, the organization (i.e. organizational

structure, culture, services provided, etc.), and the community itself. This component is an excellent opportunity to highlight the quality of life aspects of your city or region to prospective candidates (i.e. local and regional attractions, school systems, community strengths, and cultural or entertainment opportunities.)

• The profile is used to develop a professionally designed recruitment brochure that will be featured on the

League’s classifieds page, which receives an average of 5,000 hits per week. • During the profiling meeting, the facilitator will provide salary information and recommendations in order

to attract the best applicants. • Note: It is important for the commission to consider the salary recommendations carefully to create a

competitive posting, one which will attract candidates to meet your expectations. If the community chooses to offer a compensation package outside of the range of the facilitator recommendations, we cannot guarantee a successful recruitment.

• Optional: We are happy to facilitate a third session to meet with city-identified stakeholders, such as

community and/or business leaders, to gather additional input on the prerequisites for an administrative executive.

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MICHIGAN MUNICIPAL LEAGUE

Advertisement Phase In order to recruit and select the most qualified candidates, it is necessary to effectively market the position to widest and most appropriate audience. To accomplish this, we will develop an outreach and advertisement campaign that includes placing advertisements in various professional publications specific to the area of expertise being sought, such as:

• Utilization of our extensive network of professional contacts to identify professionals in transition and managers who may have an interest in the opportunity;

• Featured placement on the League’s Classified Ads website, featuring the full recruitment brochure; • ICMA Website; • League social media outlets; • Professional associations as appropriate (i.e. MGFOA, MAP, MME, etc.); and • Other professional organizations as appropriate to encourage a diverse pool of candidates.

Screening & Shortlist Phase We receive resumes directly and assess each applicant against the criteria established in the recruitment profile to identify viable candidates who most closely meet the municipality's requirements. Following the closing date for receipt of resumes, the League will proceed with resume review and prescreening interviews by:

• Assessing each applicant against the criteria established in the recruitment profile. • Conducting initial prescreening and online searches, as well as screen the top candidates either by phone or

in person. • Conducting preliminary reference reviews to verify an applicant’s prior work history and learn more about

the candidates’ experience, past performance, and management style. At the conclusion of the initial screening process, we will:

• Present a confidential summary of the applicants and their qualifications. This serves as the basis for a suggested “shortlist” of candidates for further consideration.

• After discussion and consideration, the City of Clare officials will determine whom to invite for personal

interviews. • Note: Once invitations to interview have been extended and accepted, the names and resumes of

candidates are no longer protected by confidentiality. Until that time, we closely guard the identity of confidential applicants to ensure your search process yields the strongest pool of candidates. Please note that we do not ever release the name, resume, other identifiers, or application materials of confidential applicants who are not qualified candidates. We only lift confidentiality for candidates who agree to participate in the interview process.

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MICHIGAN MUNICIPAL LEAGUE

Interview and Selection Phase Once a list of final candidates has been developed, we will:

• Assist in coordinating and scheduling interviews;

• Offer recommendations on an appropriate and robust interview format and process;

• Develop interview questions that focus on the priorities outlined within the candidate profile;

• Offer guidance and advice concerning appropriate interview topics; and

• Attend and participate in the entire interview process. At the conclusion of the interview process, the facilitator will: • Facilitate discussion and evaluation of each candidate. • Help the community reach consensus on a final candidate from the finalists provided. In the unlikely event

that consensus cannot be reached by the elected body, the parties agree that the League will have met its contractual obligation.

• Note: While our executive search facilitators have extensive experience in the field of human resources, and

specifically interview and selection, they are not attorneys. It is always advisable for the municipal attorney to be apprised of the proposed interview and selection process.

• Note: Keep in mind that our search facilitators do not presume to choose the best candidate for the

position. That important decision is completely at the discretion of the municipality. Rather, we aide in assessing interview responses and how they relate to the objective criteria established in the candidate profile and provide related guidance and expertise.

• Optional: To further citizen engagement in the process, we are available to coordinate and attend

community forums, held as an informal “meet and greet” between candidates and residents to gather community feedback of the semi-finalists. A summary of collected comments can be provided to the elected officials as they move into the final decision phase of the process.

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MICHIGAN MUNICIPAL LEAGUE

WEEK 1-3 Hold Initial Meeting(s): Create Profiles, Recruitment Strategy, Ad Language

WEEK 3 Place Advertisements

WEEK 3-6 Direct Recruitment, Active Solicitation of Candidates

WEEK 3-7 Application Screening, Initial Reference Checks

WEEK 8-9 Develop Short List, Meet and Review Candidates

WEEK 11-12 Conduct Interviews

WEEK 13-14 Extend Conditional Offer

WEEK 15 Conduct Background Check

WEEK 16 Perform Close Out Activities

Final Phase After the community has chosen a candidate, the search facilitator will perform the following tasks:

• Extend a conditional offer on behalf of the client and initiate contract negotiations between the two parties. Please note that the facilitator does not advocate for either party.

• Initiate a thorough background check, as well as conduct additional reference reviews as necessary. The

background check is processed by a contracted third party who specializes in employment investigation and includes:

Federal, state, and county criminal check; Civil record search; Employment and education verification; Credit and driving check; and Sex offender registry.

• Once an agreement is reached with the individual selected for the position, the facilitator will perform

closing tasks, such as personal notification of unsuccessful candidates. • Note: In the unlikely event that an offer is withdrawn from the finalist, the finalist withdrawals from the

search, or if negotiations fall through, the League will work with the city to determine what additional steps should be taken. There are generally a few different options available to address these situations and your search facilitator will work with the City to determine the best option for your community. Under certain circumstances, however, additional fees may apply.

Search Timeline Timing is critical in an executive search and any delay in action can often result in losing a highly sought-after candidate. We encourage our client communities to establish a well-defined project timeline with the search facilitator at the first meeting to ensure the process moves quickly and positions the community to compete for the best talent. An approximate timeline is provided below with the first profiling meeting as the start date.

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MICHIGAN MUNICIPAL LEAGUE

Our Clients The League has completed hundreds of executive searches since 1998. Many of our clients return to the League for executive search assistance because of their satisfaction with our work and their trust in the League to do its best for their community. Listed below are searches the League has performed in recent years:

Client Position Year Population Ishpeming City Manager 2019 6,445 Grosse Pointe Park City Manager 2019 11,125 Sault St Marie City Manager 2019 13,631 Albion City Manager 2019 8,285 Scottville City Manager 2019 1,214 Caledonia Village Manager 2019 1,511 Ludington City Manager 2019 8,061 Gladwin City Manger 2019 2,884 Battle Creek Fire Chief 2018 52,347 Dewitt Township Township Manager 2018 14,321 Hancock City Manager 2018 4,634 Hart City Manager 2018 2,126 Stanton City Manager 2018 1,417 Cass City City Manager 2017 2,428 Eaton Rapids City Manager 2017 5,214 Emmet County County Administrator 2017 32,694 Fraser City Manager 2017 14,480 Gladstone City Manager 2017 4,973 Lathrup Village City Administrator 2017 4,075 Otsego City Manager 2017 3,956 Rockford City Manager 2017 5,719 St. Johns City Manager 2017 7,865 Allegan City Manager 2016 4,998 Benton Harbor Finance Director 2016 9,889 Berkley City Manager 2016 14,970 Bloomfield Hills City Manager 2016 3,869 Durand City Manager 2016 3,446 Elk Rapids Village Manager 2016 1,642 Flint DPW Director 2016 97,738 Frankenmuth City Manager 2016 4,944 Grand Rapids City Attorney 2016 196,251 Grand Traverse County Finance Director 2016 91,914 Grand Traverse County Human Resources Director 2016 91,914 Gratiot County County Administrator 2016 40,932 Lowell City Manager 2016 3,783 Mount Clemens City Manager 2016 16,340 Scio Township Township Manager 2016 17,423 St. Joseph Public Safety Director 2016 9,804 St. Joseph Finance Director/Clerk 2016 9,804 Union Township Township Manager 2016 7,615 Washtenaw County County Administrator 2016 364,752 Ypsilanti City Manager 2016 21,018 Bridgeman City Manager 2015 2,249 Brighton City Manager 2015 7,444 Cedar Springs City Manager 2015 3,509 Eaton Rapids Building Official 2015 5,214 Eaton Rapids Water Treatment Plant Super. 2015 5,214 Ecorse City Manager 2015 9,315 Farmington City Manager 2015 10,372 Flint Finance Director 2015 97,738 Flint Human Resources Director 2015 97,738 Mackinaw City Village Manager 2015 806

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MICHIGAN MUNICIPAL LEAGUE

Pricing The League provides a fixed price of $17,000 for the standard executive search services outlined within this proposal, which includes both professional fees and project expenses (advertising, travel, etc.). Additional fees for optional services are provided below. Optional Services Available (check those that are applicable)

Third profiling session with city-identified stakeholders: $1,000

Public “meet and greet” function of semi-finalists during interview stage: $1,000 Services performed that extend beyond the scope of this proposal, including additional visits with the facilitator, will be billed at a rate of $75 per hour plus the actual cost of related expenses. This quoted price is guaranteed for 90 days from the date of this proposal. Invoices for the League services shall be submitted in two installments: at the halfway point and upon completion. Invoices shall be payable within 30 days.

Terms of Service This agreement is effective upon execution. This agreement may be terminated by the client or the League should the other fail to perform its obligations hereunder. In the event of termination, the client shall pay the League for all services and expenses rendered to the date of termination.

Our Promise The League is committed to providing the best possible outcome and employment match for the community. Therefore, we strongly encourage the management professionals placed to comply with Tenet 4 of the ICMA Code of Ethics, which sets a term of employment with a local government. In the highly unlikely event that the incumbent voluntarily vacates the position within a year of placement, the League will offer another search with direct advertising costs being the only cost to the community. The League welcomes the opportunity to assist the City of Clare with the search for its next city manager. Please feel free to contact me with questions about our service or this proposal.

Please provide authorized signature below to officially engage the League to provide the executive search services outlined within this proposal dated February 7, 2020.

IN THE AMOUNT OF $_______________________________________________________ AUTHORIZED SIGNATURE ___________________________________________________

TITLE _______________________ DATE _________________

1

Diane Lyon

From: Kathie Grinzinger <kgrinzinger@mml.org>

Sent: Wednesday, February 12, 2020 12:52 PM

To: Ken Hibl; Diane Lyon

Cc: Glenn Anderson; Heather Elliott; Mandy Reed

Subject: RE: Clare Executive Search

Attachments: Executive Search Brochure - 11-2019.pdf; Proposal - Clare.pdf

Good Wednesday, Everyone.

I realize I presented a lot of information crammed into a small amount of time. Plus, as the questions are raised, and we

go back and forth between the options, it is easy for everyone (including me) to lose our place.

The brochure (attached above) does a tidy job explaining the differences between the $14,000 search and the typical

level which costs $17,000.

At the $17,000 level

You are covered for up to four visits with the facilitator for what ever need you may have (more dates for profile

meetings; second round of interviews; facilitated discussions on other issues)

The department directors and staff are automatically included in the profiling process

The outreach narrative is deeper in that we can include information about the existing employees and corporate

culture. We are also better at analyzing the match between the applicants and the staff

Direct recruiting of “passive” candidates

With the extra revenue we can also hit more and specific job boards and advertising sources

A one-year guarantee. If the chosen candidate voluntarily vacates the position within one year, the League will

come back and repeat the search for only the direct cost of advertising

If Council wishes to add the stakeholders to the profiling process, the cost would go up to $18,000. Not only does this

option give the successful candidate a “head-start” by involving more people in the investment; I find it fortifies the

council’s reputation for transparency in the community and reduces questions later. The stakeholder group also

generally gives us a more robust picture of the community to sell. Often, a community might add the school

superintendent, county administrator, chamber or CVB representative, economic development folks, library director,

etc., who all have a story to tell about the city.

The proposal attached above is for the $17,000 Typical Search and can serve as your contract by having the signatory fill

out and sign page 10. If they wish to add the stakeholders, just check the box in the Optional Services section and fill-in

the $18,000 amount in the signature box.

If Council wished to include both the stakeholder profiling and the public/community “Meet the Candidates Night” it

would make more sense to move up to the Enhanced Level Search and get additional guarantees for their $19,000.

At the $14,000 Search Level

Three visits with the facilitator are included (If additional meetings are needed to discuss salary levels, hold

second interviews, facilitate other agreements, etc. time will be billed at $75/hour plus mileage)

The marketing brochure will be more standardized. Generally, it contains less information about staffing,

employee culture and the larger (regional) community

Number of targeted portals for advertising decreases but the search will still stretch out to national sources

Guarantee not offered

2

If Council wishes to include staff members at this level, we can do it for an additional $1,500 which also allows for more

concentration on the employees in the brochure. The cost would now total $15,500. We don’t add the community

stakeholder options at this level.

I hope I have answered all your questions. If not, just shoot me another note and I will try again!

K

Kathie Grinzinger Lead Executive Recruiter Michigan Municipal League Ph: 989.289.1084 www.mml.org

From: Ken Hibl <KHibl@cityofclare.org>

Sent: Tuesday, February 11, 2020 5:31 PM

To: Kathie Grinzinger <kgrinzinger@mml.org>; Diane Lyon <DLyon@cityofclare.org>

Cc: Glenn Anderson <ganderson@mml.org>; Heather Elliott <helliott@mml.org>; Mandy Reed <mreed@mml.org>

Subject: RE: Clare Executive Search

Happy Tuesday, Kathie. All sounds great. I look forward to meeting Glenn, but it remains my intent to make

myself very scarce throughout this process and only appear or participate when asked to do so by you or

Glenn. But I’d be happy to introduce Glenn to Ryno & Bubba @ Cops & Doughnuts and Ann & Dean Doherty @

the Doherty Hotel – as well as the proprietors of all of our other great downtown establishments.

Diane will be the City’s primary contact/lead in all matters going forward once the Commission approves the

proposal and contract.

I’m placing the MML proposal for services on the Commission’s Feb 17th meeting. But I need clarification on the

cost of the services to allow us to explain them to the Commission.

Your Feb 3rd PowerPoint indicated that the basic cost for services is $14K. Please explain what elements are

different in the $14K pkg vs. the $17K pkg. And then pls confirm that the community stakeholder’s input session

is an additional $1K and the meet & greet with the finalists is an additional $1K, which would make the total cost

$19K if they wished to add both elements??.

I sensed from the comments made by the Clare City Commission @ the Feb 3rd meeting that they really wanted

the stakeholder’s session, but I also sensed they thought it was included in the $17K pkg. Not certain how they

feel about the meet & greet element.

We’re putting together the read-ahead package for the Feb 17th Commission meeting late tomorrow/early Thu

morn, so if you can get us a kwik response, it’d be most appreciated.

Warmest Wishes, Ken

From: Kathie Grinzinger <kgrinzinger@mml.org>

Sent: Tuesday, February 11, 2020 2:57 PM

To: Ken Hibl <KHibl@cityofclare.org>; Diane Lyon <DLyon@cityofclare.org>

Cc: Glenn Anderson <ganderson@mml.org>; Heather Elliott <helliott@mml.org>; Mandy Reed <mreed@mml.org>

Subject: Clare Executive Search

3

Happy Tuesday, my friends Ken and Diane!

I have confirmed that once the Clare Council formally approves and executes the proposal/contract to work with MML,

Glenn Anderson will be the facilitator working with your community. Glen has 40 years of experience in the municipal

sphere and has spent much of his career working with our brothers and sisters on the north side of the big bridge. He

tells me has a craving for doughnuts and black and blue steak from the Doherty and is looking forward to spending time

in Clare.

I have copied Glen above and he will be getting with you and Diane shortly to coordinate a date and times for profiling

with your council and staff. I always advise folks to reserve a minimum of two hours for each meeting and attempt to

get them set for the same day, if possible. That way the facilitator can compare responses from both groups and get

clarifying information quickly if needed. Please, do not try to hold the Council’s session after a regular meeting unless

you are certain the agenda is very, very brief. We like them to have some energy and retain the ability to

concentrate. Sometimes regular council meeting days are the easiest to get Council together, however. If that is the

best way for you to roll, you may wish to have them come in at 4:30/5:00pm; ply them with food and move them on to

their regular meeting at the conclusion of the profiling meeting! If the staff can get together earlier in the afternoon it

would be ideal.

Prior to the profiling meeting Glenn will send a memorandum to you, Diane, to be forwarded to your elected

officials. That communication will remind them of what the first session looks like so they are prepared.

The meeting of the council (not the staff) will need to be posted since all the elected officials will be together discussing

business; it is not exempt under the OMA. However, no votes nor defining action will be taken so it should be set as a

“work session” or “special meeting” (whatever your regular nomenclature is). You can add public comment at the front

or back end of the agenda, but we do not let the public join in the discussion. We prefer to be in a conference room

setting with lots of wall space to encourage sharing, open conversation and visible note taking.

We will help you through this transition and will be with you every step. Glen can be reached at (906) 281-2659.

Talk again soon!

K

Kathie Grinzinger Lead Executive Recruiter Michigan Municipal League Ph: 989.289.1084 www.mml.org

EXECUTIVE SEARCH Service Overview

The Michigan Municipal League has been committed to providing the best possible advocacy, resources, and service to Michigan communities since 1899. We provide our members with the tools and knowledge they need to effectively manage and develop their communities. With the League’s intimate knowledge of communities’ needs and challenges, we are in a unique position to provide a comprehensive executive search service.

The executive search service is a resource offered to strengthen the quality of municipal government and administration through successful placement of public leaders. The League is invested in the community before, during, and after the search and is dedicated to a long-term partnership. A typical League search takes at least 120 days and is customized to the specific needs of the community.

We love what’s coming.

Typical Service includes:

• Up to FOUR personal visits with the search facilitator• Engagement of elected officials, department heads, and staff in the

profiling process to facilitate consensus building around the necessary skills, knowledge, attributes, and team leadership expectations

• An extensive community profile and recruitment brochure• Advanced marketing, including customized online advertising, targeted

emails, and the League’s social media• Direct recruitment of passive candidates• Personal pre-screening of viable applicants and reference checks• Development of customized interview questions and the candidate

selection format/process• Assistance with the conditional offer of employment, background

check, and contract negotiation

Package Price: $17,000 for members and $21,000 for nonmembers

Enhanced Service includes:

All Typical Services:• Up to FIVE personal visits with the search facilitator• Community roundtables during the profile processes• Open house during interview process

Package Price: $19,000 for members and $23,000 for nonmembers

Executive Search Overview

For a less complex search, the Basic Service includes: Up to THREE personal visits with the search facilitator, which includes one day dedicated to interviews• A community profile and recruitment brochure• Standard marketing and advertising• Personal pre-screening of viable applicants and reference checks• Development of customized interview questions and the candidate

selection format/process• Background check

Package Price: $14,000 for members and $17,000 for nonmembers

Optional Services (Priced per service in addition to package cost):

• Community outreach meetings and public forums• Social event or non-traditional setting for candidate screening• Preliminary background checks at point of interview• Media packet with press releases provided for the local media at

key points

We love what’s coming.

Services at a Glance

SEARCH TASKS Search Levels

PROFILING PROCESS Basic Typical Enhanced

Engagement of Elected Officials • • • Engagement of Department Heads and Staff • • Engagement of Community Members • Review Compensation Package • • • Standard Candidate Profile and Brochure • n/a n/a

Extensive Candidate Profile and Brochure • •ADVERTISING & MARKETING Basic Typical Enhanced

Placement in League Classifieds Website • • • Standard Advertising (up to 3 job boards) • n/a n/a

Advanced Advertising • • Social Media Announcements • • • Direct Recruitment of Passive Candidates • •

We love what’s coming.

SEARCH TASKS Search Levels

CANDIDATE SCREENING & SELECTION Basic Typical Enhanced

Pre-Screening Activities/Application Analysis • • • Develop Standard Interview Format and Questions • n/a n/a

Develop Robust Interview Format and Questions • • Attendance During Interview Process • • • Assist and Attend Open House Function • Extend Conditional Offer w/ Sample Contract • • • Initiate Contract Negotiations • • Conduct Full 3rd-party Background Check • • •OUR GUARANTEE *Applies to municipal executives only Basic Typical Enhanced

Our One-Year Guarantee • n/a

Our Two-Year Guarantee •

Mandy M. Reed, PHRManager, Human Resources1675 Green Road Ann Arbor, MI 48105734.669.6361mreed@mml.org

Prepared by the Michigan Municipal League

Heather ElliottHuman Resources Assistant1675 Green Road Ann Arbor, MI 48105734.669.6362helliott@mml.org

RESOLUTION 2020-025

A RESOLUTION OF THE CLARE CITY COMMISSION APPROVING A PROPOSAL

FOR MICHIGAN MUNICIPAL LEAGUE (MML) CITY MANAGER SEARCH

SERVICES.

WHEREAS, the appointed Clare City Manager has announced his retirement and concurrent resignation of said position effective on the 30th (thirtieth) day of June 2020; and WHEREAS, the Clare City Commission, by adoption of its Resolution 2020-016, has solicited a formal proposal from the Michigan Municipal League to provide search services for the City of Clare in selecting and hiring a new city manager; and

WHEREAS, the MML has offered the City of Clare a proposal/contract for said requested services; and

WHEREAS, the Clare City Commission, after review of said proposal by its City Attorney, has reviewed and considered said proffered MML proposal/contract and is satisfied that said proposal/contract outlines the desired services at a level that is commensurate with the City Commission’s wishes, needs, and desires.

NOW THEREFORE BE IT RESOLVED THAT the City Commission of the City of Clare

hereby approves the Michigan Municipal League proffered proposal/contractual agreement for search services of a city manager for the City of Clare, the cost of said search services being $__________, the services to be provided at that cost level as outlined, specified, and stipulated within said Michigan Municipal League proposal/contract and related brochure.

BE IT FURTHER RESOLVED THAT the City Commission hereby designates and

directs Ms. Diane Lyon, its City Clerk, to execute all required and needed documents to accept and execute said proposal/contract and further designates Ms. Lyon to be the single point of contact for the City of Clare to coordinate all search services activities with the Michigan Municipal League’s designated and appointed representatives.

BE IT FURTHER RESOLVED THAT the City Commission hereby approves a budget

amendment in the amount of $_______ to defray the cost of said MML search services and directs its Treasurer/Finance Director to talk all required actions necessary to facilitate said budget amendment. ALL RESOLUTIONS AND PARTS OF RESOLUTIONS INSOFAR AS THEY CONFLICT

WITH THE PROVISIONS OF THIS RESOLUTION BE AND THE SAME ARE HEREBY

RESCINDED.

This Resolution was introduced by Commissioner _________ and supported by

Commissioner ___________. The Resolution declared adopted by the following roll call

vote:

YEAS:

NAYS: ABSENT: Pat Humphrey & Karla Swanson.

Resolution approved for adoption on this 17th day of February 2020. ________________________________ Diane Lyon, City Clerk

AGENDA REPORT

TO: Clare City Commission FROM: Ken Hibl, City Manager DATE: February 13, 2020 RE: Approve Sanitary Sewer Manhole Lining Bids For the Agenda of February 17, 2020

Background. The approved City of Clare FY 2019/2020 Capital Improvement Schedule and the related FY 2019/2020 Budget includes fund allocation for relining six sanitary sewer manholes (see copy of att’d manhole list) within the City of Clare. The City solicited bids for the manhole relining project. Two bids were received, both from well-known and reputable companies known to the City (see copy of att’d Bid Memo & Bid Tab). Both bids met bid specifications. The City Commission is asked to approve the bids and award the project work to the low bidder, Robbin Harsh Excavating of Clare, thereby facilitating completion of the project by the 2019/2020 fiscal year-end. Issues & Questions Specified. Should the City Commission approve the manhole relining bids and award the project work to the low bidder? Alternatives.

1. Approve the bids and award the project work to Robbin Harsh Excavating, the low bidder.

2. Approve the bids and award the project work to the high bidder. 3. Direct the solicitation of new bids. 4. Direct the work not be accomplished during the current Fiscal Year. 5. Set aside decision regarding this matter to a later date.

Financial Impact. Award of the project work to Robbin Harsh Excavating will obligate the City to the expenditure of funds in the amount of $10,904. The funding for the project was included in the approved FY 2019/2020 Budget. Recommendation. I recommend that the City Commission approve the bids and award the project work to Robbin Harsh Excavating for a cost of $10,904 by adoption of Resolution 2020-026 (copy att’d).

Attachments. 1. Manhole List. 2. Bid Memo. 3. Bid Tab. 4. Resolution 2020-026.

MEMORANDUM

TO: Ken Hibl, City Manager

FROM: Alan J. Jessup, Public Works Director

DATE: F e b r u a r y 1 3 , 2 0 2 0 SUBJECT: B i d f o r L i n i n g M a n h o l e s

We recently advertised for sealed bids for Lining Manholes. Two bids were received as follows:

Robbin Harsh Excavating Inc $10,904.00 Advanced Rehabilitation Techn $11,900.00 $ $

Both bidders are known reputable businesses. I recommend we accept the low bid of $10,904.00 from Robbin Harsh Excavating Inc, Clare, MI and award the bid to them.

The detailed bid tabulation is attached. Alan Jessup

2020 Manhole Linings Proposal

BIDS DUE: Thursday, February 13, 2020 at Noon

BID

BIDDER INFORMATION

PHONE NAME & ADDRESS

$10,904.00

Robbin Harsh Excavating Inc

989-429-2597 9395 S Clare Ave

Clare, MI 48617

aaron@harshexcavating.com

$11,900.00

Advanced Rehabilitation Technology

419-636-2684 office

419-553-7047 cell

01116 Cty Rd 17

Byran, OH 43506

kappel@artcoatingtech.com

Bids were opened on Thursday, February 13, 2020

by Al Jessup, Director of Public Works, assisted by Mary Warner, DPW Secretary

RESOLUTION 2020-026

A RESOLUTION OF THE CLARE CITY COMMISSION APPROVING THE BIDS AND

AWARDING THE WORK TO RELINE SIX SANITARY SEWER MANHOLES.

WHEREAS, the approved City of Clare FY 2019/2020 Capital Improvement Schedule and the related FY 2019/2020 Budget includes fund allocation for relining six sanitary sewer manholes within the City of Clare; and

WHEREAS, the City solicited bids for said manhole relining project; and WHEREAS, the City received two bids, both bids meeting the City’s specifications and

submitted by contractors well-known to the City for their dependability and their quality of work; and WHEREAS, the City Staff recommends approval of the bids and award of the project work to

reline six manholes to the low bidder, Robbin Harsh Excavation of Clare, Michigan; and WHEREAS, the Clare City Commission has reviewed and considered said bids and the

recommendation of the City Staff and has determined said recommendation prudent and in the best interests of the City of Clare.

NOW THEREFORE BE IT RESOLVED THAT the Clare City Commission hereby

approves the bids to reline six sanitary sewer manholes within the City of Clare and awards said project work to Robbin Harsh Excavation of Clare, Michigan for a cost not to exceed $10,904. ALL RESOLUTIONS AND PARTS OF RESOLUTIONS INSOFAR AS THEY CONFLICT

WITH THE PROVISIONS OF THIS RESOLUTION BE AND THE SAME ARE HEREBY

RESCINDED.

The Resolution was introduced by Commissioner __________ and supported by Commissioner

___________. The Resolution declared adopted by the following roll call vote:

YEAS:

NAYS:

ABSENT: Commissioners Pat Humphrey & Karla Swanson.

Resolution approved for adoption on this 17th day of February 2020. _______________________________ Diane Lyon, City Clerk

AGENDA REPORT

To: Mayor Pat Humphrey & the Clare City Commission

From: Ken Hibl, City Manager

Date: February 14, 2020

Regarding: *Renewal of Board & Committee Appointments – Mary Ann Shurlow & Tom

Koch, Clare Downtown Development Authority (DDA)

For the Agenda of February 17, 2020

*Note: This is a Consent Agenda item and is considered as routine by the City

Commission. As such, this matter shall be automatically enacted by one motion with all

other Consent Agenda items unless a Commissioner or citizen requests this item be

individually discussed, in which event it shall be removed from the Consent Agenda and

considered and acted upon in its designated sequence on the approved Clare City

Commission agenda of February 17, 2020.

Background. The appointments of Mary Ann Shurlow and Tom Koch – both long-serving,

experienced members of the City’s DDA, Mary Ann serving as the Vice Chairperson, will

expire next month. Both individuals have agreed to continue serving as members of the DDA

at the will and pleasure of the Clare City Commission so desires. The City Commission is

asked to endorse the Mayor’s nominations by renewing the appointments.

Issues & Questions. Should the City Commission renew the appointments of Mary Ann

Shurlow and Tom Koch to continue serving as voting members of the Clare Downtown

Development Authority?

Alternatives.

1. Renew the appointments.

2. Select other individuals to serve in this capacity.

3. Allow the positions to become vacant.

4. Set the decision aside to a subsequently scheduled public meeting.

Financial Impact. N/A.

Recommendation. I recommend that the City Commission renew the appointments of Mary

Ann Shurlow and Tom Koch by adoption of Resolution 2020-026 (copy att’d).

Attachment. Resolution 2020-026

RESOLUTION 2020-026

A RESOLUTION OF THE CLARE CITY COMMISSION RENEWING THE

APPOINTMENTS OF MARY ANN SHURLOW AND TOM KOCH TO CONTINUE

SERVING AS VOTING MEMBERS OF THE CITY OF CLARE DOWNTOWN

DEVELOPMENT AUTHORITY (DDA).

WHEREAS, the appointed terms of Mary Ann Shurlow and Tom Koch as voting members of

the City of Clare Downtown Development Authority will expire in March 2020; and

WHEREAS, said individuals have expressed their respective desires to continue serving as

voting members of the Clare DDA at the will and pleasure of the Clare City Commission; and

WHEREAS, the Clare City Commission considers both individuals fully qualified to continue

serving in said positions.

NOW THEREFORE BE IT RESOLVED THAT the Clare City Commission hereby renews

the appointments of Ms. Mary Ann Shurlow and Mr. Tom Koch to continue serving as voting

members of the City of Clare Downtown Development Authority, said appointments to be effective on

the 2nd day of March 2020 and to continue until the 1st day of March 2023, unless said individuals

respectively offer their resignations to the Chairperson of the Clare DDA or the Mayor of the City of

Clare or the Chairperson or Mayor takes specific action to terminate said appointments prior to said

date.

BE IT FURTHER RESOLVED THAT said appointments are voluntary and without

compensation and can be terminated at the will of the Chairperson of the DDA and/or the Mayor of the

City of Clare with or without cause.

ALL RESOLUTIONS AND PARTS OF RESOLUTIONS INSOFAR AS THEY CONFLICT

WITH THE PROVISIONS OF THIS RESOLUTION BE AND THE SAME ARE HEREBY

RESCINDED.

The Resolution was introduced by Commissioner __________ and supported by Commissioner

___________. The Resolution declared adopted by the following roll call vote:

YEAS:

NAYS:

ABSENT: Commissioners Pat Humphrey & Karla Swanson.

Resolution approved for adoption on this 17th day of February 2020.

_______________________________

Diane Lyon, City Clerk

To: Mayor Pat Humphrey and the Clare City Commission

From: Steven J. Kingsbury, MBA, CPFA, MiCPT

Treasurer, Finance and Technology Director

Date: February 12, 2020

Reference: Treasurer’s Report for February 17, 2020

Accounting Reconciliations: All bank accounts and related accounting records of the

City of Clare are in balance as of January 31, 2020.

Act 51 Disbursements: Enclosed for the City Commission’s reference and use you will

find my original FY2019/20 and 2020/21 Act 51 disbursement analysis and budget

projections from April 2019 which calculated that the City of Clare would receive

$429,529 from the state to support our local and major streets. Also enclosed you will find

a February 6, 2020 update estimate of disbursements from MDOT based upon the

Michigan Treasury’s most recent revenue analysis projections.

Comparing my original April 2019 budget projections to the State’s most recent estimates

you will note that current projections indicate that the City is anticipated to receive a

slightly lesser amount in both fiscal years.

Original 2/6/2020 Dollar

April 2019 MDOT Amount Percentage

Estimates Projections Change Change

FY2019/20 429,529$ 421,563$ (7,966)$ -1.85%

FY2020/21 455,689$ 448,494$ (7,195)$ -1.58%

Cash and Investment Report: Enclosed you will find a summary report of all cash and

investment accounts of the City reported by bank of deposit as of January 31, 2020.

Revenue and Expenditure Report: Enclosed you will find a Summary Revenue and

Expenditure Report (Unaudited) of the City of Clare prepared as of January 31, 2020.

Balance Sheet: Enclosed you will find a Comparative Balance Sheet (Unaudited) of the

City of Clare prepared as of January 31, 2020.

Treasurer's ReportPage 1 of 64

CITY AND VILLAGE ESTIMATED AVERAGE UNIT VALUES

FOR THE PERIOD OF 10/2019 - 9/2020

Based on ORTA Revenue Estimate of 01/11/2019 DRAFT

Includes $33M Local Road Program

Does not include any special payments (Snow or Jurisdictional Transfers)

Updated: 4/10/2019

$285,980,317 / 5,091,282 = $56.17

60% ON POPULATION POPULATION PER CAPITA

$476,633,861 AS OF 02/28/19

75% TO MAJOR STREETS

$190,653,544 / 11,765.688 = $16,204

40% ON MILEAGE E.M.M. MILEAGE PER MILE

$635,511,815 AS OF 02/28/19

NET DISTRIBUTION

CITIES AND VILLAGES

$95,326,772 / 5,091,282 = $18.72

60% ON POPULATION POPULATION PER CAPITA

$158,877,954 AS OF 02/28/19

25% TO LOCAL STREETS

$63,551,181 / 14,922.15 = $4,259

40% ON MILEAGE LOCAL MILEAGE PER MILE

AS OF 02/28/19

POPULATION FACTORS (PF) FOR CITIES AND VILLAGES

1.0 for population of 2,000 or less.

1.1 for population from 2,001 to 10,000.

1.2 for population from 10,001 to 20,000.

1.3 for population from 20,001 to 30,000. * NOTE: 25,000 and over receive

1.4 for population from 30,001 to 40,000. monies for trunkline.

1.5 for population from 40,001 to 50,000.

1.6 for population from 50,001 to 65,000.

1.7 for population from 65,001 to 80,000.

1.8 for population from 80,001 to 95,000.

1.9 for population from 95,001 to 160,000.

2.0 for population from 160,001 to 320,000.

Over 320,000, 2.1 plus 0.1 for each 160,000 increment over 320,000.

ESTIMATING FORMAT

UNIT

FACTOR UNITS PF VALUE SHARE

MAJOR STREETS: POPULATION 3,118 x $56.17 = $175,140

MAJOR MILES 7.09 x 1.1 x $16,204 = $126,377

* 2 x TRUNKLINE MILES x x $16,204 = $0

LOCAL STREETS: POPULATION 3,118 x $18.72 = $58,380

LOCAL MILES 16.35 x $4,259 = $69,632

TOTAL SHARE $429,529 $429,529

301,516.4

128,012.1

Includes $325M Redirected Income Tax Revenue, $143M PA 588 of 2018 Supplemental,

and $21.9M Recreational Marijuana Tax Revenue

\\city2018\users\skingsbury\My Documents\Budgets\Fiscal Year 2019-20\ACT 51 Revenue Projections for FY2019-20

Treasurer's ReportPage 2 of 64

CITY AND VILLAGE ESTIMATED AVERAGE UNIT VALUES

FOR THE PERIOD OF 10/2020 - 9/2021

Based on ORTA Revenue Estimate of 01/11/2019 DRAFT

Includes $600M Redirected Income Tax Revenue and $37.8M Recreational Marijuana Tax Revenue

Includes $33M Local Road Program

Does not include any special payments (Snow or Jurisdictional Transfers)

Updated: 4/10/2019

$303,398,242 / 5,091,282 = $59.59

60% ON POPULATION POPULATION PER CAPITA

$505,663,736 AS OF 02/28/19

75% TO MAJOR STREETS

$202,265,494 / 11,765.688 = $17,191

40% ON MILEAGE E.M.M. MILEAGE PER MILE

$674,218,315 AS OF 02/28/19

NET DISTRIBUTION

CITIES AND VILLAGES

$101,132,747 / 5,091,282 = $19.86

60% ON POPULATION POPULATION PER CAPITA

$168,554,579 AS OF 02/28/19

25% TO LOCAL STREETS

$67,421,831 / 14,922.15 = $4,518

40% ON MILEAGE LOCAL MILEAGE PER MILE

AS OF 02/28/19

POPULATION FACTORS (PF) FOR CITIES AND VILLAGES

1.0 for population of 2,000 or less.

1.1 for population from 2,001 to 10,000.

1.2 for population from 10,001 to 20,000.

1.3 for population from 20,001 to 30,000. * NOTE: 25,000 and over receive

1.4 for population from 30,001 to 40,000. monies for trunkline.

1.5 for population from 40,001 to 50,000.

1.6 for population from 50,001 to 65,000.

1.7 for population from 65,001 to 80,000.

1.8 for population from 80,001 to 95,000.

1.9 for population from 95,001 to 160,000.

2.0 for population from 160,001 to 320,000.

Over 320,000, 2.1 plus 0.1 for each 160,000 increment over 320,000.

ESTIMATING FORMAT

UNIT

FACTOR UNITS PF VALUE SHARE

MAJOR STREETS: POPULATION 3,118 x $59.59 = $185,807

MAJOR MILES 7.09 x 1.1 x $17,191 = $134,074

* 2 x TRUNKLINE MILES x x $17,191 = $0

LOCAL STREETS: POPULATION 3,118 x $19.86 = $61,936

LOCAL MILES 16.35 x $4,518 = $73,873

TOTAL SHARE $455,689 $455,689

319,880.6

135,808.9

\\city2018\users\SKingsbury\My Documents\Budgets\Fiscal Year 2019-20\ACT 51 Revenue Projections for FY2020-21

Treasurer's ReportPage 3 of 64

Page 1 of 12

Notes:

Estimated Estimated EstimatedRevenues Revenues Revenues

City/Village Fiscal Year 2020 Fiscal Year 2021 Fiscal Year 2022

Addison 97,047.25 103,246.94 105,441.24Adrian 2,368,326.17 2,519,622.69 2,573,172.39Ahmeek 27,140.42 28,874.24 29,487.89Akron 69,748.31 74,204.06 75,781.12Alanson 105,988.50 112,759.39 115,155.88Albion 1,078,734.50 1,147,647.65 1,172,038.66Algonac 467,054.05 496,891.01 507,451.46Allegan 651,311.92 692,919.90 707,646.58Allen 19,126.28 20,348.13 20,780.61Allen Park 3,111,271.78 3,310,030.13 3,380,378.39Alma 1,106,510.19 1,177,197.75 1,202,216.79Almont 291,438.17 310,056.20 316,645.85Alpena 1,447,010.96 1,539,450.82 1,572,168.85Alpha 55,392.22 58,930.85 60,183.32Ann Arbor 13,371,623.40 14,225,847.02 14,528,189.76Applegate 59,472.45 63,271.76 64,616.46Armada 188,256.06 200,282.49 204,539.11Ashley 92,788.59 98,716.25 100,814.26Athens 138,245.09 147,076.66 150,202.47Au Gres 145,199.97 154,475.83 157,758.91Auburn 259,178.84 275,736.04 281,596.29Auburn Hills 2,441,161.03 2,597,110.48 2,652,307.02Augusta 131,042.32 139,413.73 142,376.70Bad Axe 388,068.35 412,859.43 421,633.95Baldwin 199,386.05 212,123.50 216,631.77Bancroft 94,315.50 100,340.69 102,473.24Bangor 275,866.68 293,489.95 299,727.51Baraga 238,918.22 254,181.10 259,583.23Baroda 111,098.90 118,196.25 120,708.28Barryton 50,656.21 53,892.30 55,037.68Battle Creek 8,536,792.45 9,082,151.06 9,275,174.53Bay City 4,717,251.98 5,018,605.68 5,125,266.38Bear Lake 46,121.13 49,067.50 50,110.33Beaverton 147,262.75 156,670.39 160,000.11Belding 786,153.19 836,375.25 854,150.78Bellaire 150,827.36 160,462.71 163,873.02Belleville 386,478.71 411,168.23 419,906.83Bellevue 170,950.12 181,871.00 185,736.31Benton Harbor 1,301,076.82 1,384,193.92 1,413,612.26Benzonia 94,525.19 100,563.78 102,701.06Berkley 1,548,974.02 1,647,927.61 1,682,951.11Berrien Springs 220,999.41 235,117.58 240,114.54Bessemer 391,590.17 416,606.23 425,460.39Beulah 73,214.37 77,891.54 79,546.99Beverly Hills 1,149,606.48 1,223,047.16 1,249,040.63

FY2022 - respective shares of $600M Redirected Income Tax Transfers and $53.9M Marijuana Tax Transfers are included.

Estimated Distribution Schedule for Michigan Transportation Funding by City/Village

Based on Treasury's ORTA Estimates 02/06/2020

FY2020 - respective shares of $325M Redirected Income Tax Transfers, $143M PA 588 of 2018 Supplemental, and $23.625M

Marijuana Tax Transfers are included.

FY2021 - respective shares of $600M Redirected Income Tax Transfers and $43.05M Marijuana Tax Transfers are included.

Michigan Department of Transportation Bureau of Finance and Administration Financial Operations Division 2/6/2020Treasurer's Report

Page 4 of 64

Page 2 of 12

Notes:

Estimated Estimated EstimatedRevenues Revenues Revenues

City/Village Fiscal Year 2020 Fiscal Year 2021 Fiscal Year 2022

FY2022 - respective shares of $600M Redirected Income Tax Transfers and $53.9M Marijuana Tax Transfers are included.

Estimated Distribution Schedule for Michigan Transportation Funding by City/Village

Based on Treasury's ORTA Estimates 02/06/2020

FY2020 - respective shares of $325M Redirected Income Tax Transfers, $143M PA 588 of 2018 Supplemental, and $23.625M

Marijuana Tax Transfers are included.

FY2021 - respective shares of $600M Redirected Income Tax Transfers and $43.05M Marijuana Tax Transfers are included.

Big Rapids 1,153,788.25 1,227,496.08 1,253,584.12Bingham Farms 116,782.23 124,242.66 126,883.20Birch Run 208,373.19 221,684.76 226,396.25Birmingham 2,193,141.93 2,333,247.11 2,382,835.74Blissfield 414,101.06 440,555.20 449,918.35Bloomfield Hills 543,191.43 577,892.30 590,174.27Bloomingdale 89,024.56 94,711.74 96,724.64Boyne City 596,827.48 634,954.81 648,449.53Boyne Falls 66,988.52 71,267.98 72,782.63Breckenridge 195,095.07 207,558.40 211,969.64Breedsville 52,070.21 55,396.64 56,573.98Bridgman 304,444.62 323,893.54 330,777.28Brighton 823,219.14 875,809.11 894,422.72Britton 72,489.41 77,120.28 78,759.33Bronson 307,756.20 327,416.69 334,375.29Brooklyn 168,180.68 178,924.62 182,727.31Brown City 171,471.83 182,426.01 186,303.13Buchanan 601,704.29 640,143.16 653,748.16Buckley 120,439.39 128,133.46 130,856.70Burlington 38,797.08 41,275.57 42,152.79Burr Oak 130,358.81 138,686.57 141,634.07Burton 4,391,555.54 4,672,102.66 4,771,399.12Byron 93,384.88 99,350.63 101,462.13Cadillac 1,355,200.62 1,441,775.34 1,472,417.47Caledonia 171,024.63 181,950.25 185,817.25Calumet 104,253.98 110,914.08 113,271.35Camden 76,859.05 81,769.06 83,506.91Capac 216,266.62 230,082.44 234,972.40Carleton 223,311.69 237,577.58 242,626.82Carney 53,482.32 56,898.93 58,108.21Caro 509,081.93 541,603.76 553,114.49Carson City 169,832.22 180,681.66 184,521.71Carsonville 81,744.58 86,966.71 88,815.01Caseville 124,433.47 132,382.70 135,196.23Casnovia 64,482.68 68,602.06 70,060.07Caspian 192,437.45 204,730.98 209,082.15Cass City 357,549.33 380,390.76 388,475.24Cassopolis 240,556.93 255,924.50 261,363.67Cedar Springs 392,450.16 417,521.17 426,394.77Cement City 82,937.04 88,235.34 90,110.61Center Line 803,299.13 854,616.52 872,779.73Central Lake 141,640.35 150,688.81 153,891.40Centreville 180,118.66 191,625.24 195,697.87Charlevoix 397,600.97 423,001.06 431,991.10Charlotte 987,584.98 1,050,675.19 1,073,005.25

Michigan Department of Transportation Bureau of Finance and Administration Financial Operations Division 2/6/2020Treasurer's Report

Page 5 of 64

Page 3 of 12

Notes:

Estimated Estimated EstimatedRevenues Revenues Revenues

City/Village Fiscal Year 2020 Fiscal Year 2021 Fiscal Year 2022

FY2022 - respective shares of $600M Redirected Income Tax Transfers and $53.9M Marijuana Tax Transfers are included.

Estimated Distribution Schedule for Michigan Transportation Funding by City/Village

Based on Treasury's ORTA Estimates 02/06/2020

FY2020 - respective shares of $325M Redirected Income Tax Transfers, $143M PA 588 of 2018 Supplemental, and $23.625M

Marijuana Tax Transfers are included.

FY2021 - respective shares of $600M Redirected Income Tax Transfers and $43.05M Marijuana Tax Transfers are included.

Chatham 58,081.93 61,792.40 63,105.68Cheboygan 749,798.31 797,697.91 814,651.43Chelsea 571,158.53 607,646.03 620,560.37Chesaning 339,017.62 360,675.20 368,340.66Clare 421,562.71 448,493.53 458,025.39Clarkston 97,274.25 103,488.45 105,687.89Clarksville 63,153.07 67,187.50 68,615.44Clawson 1,177,307.97 1,252,518.31 1,279,138.15Clayton 64,719.17 68,853.64 70,316.98Clifford 81,562.88 86,773.38 88,617.58Climax 104,083.49 110,732.68 113,086.09Clinton 260,924.43 277,593.14 283,492.84Clio 284,736.26 302,926.15 309,364.27Coldwater 1,415,961.58 1,506,417.90 1,538,433.87Coleman 201,882.34 214,779.25 219,343.97Coloma 210,763.54 224,227.81 228,993.34Colon 174,090.36 185,211.82 189,148.14Columbiaville 118,003.29 125,541.72 128,209.87Concord 166,808.90 177,465.20 181,236.89Constantine 287,456.91 305,820.62 312,320.25Coopersville 512,654.12 545,404.18 556,995.69Copemish 67,757.76 72,086.35 73,618.40Copper City 31,984.55 34,027.83 34,751.02Corunna 428,685.55 456,071.41 465,764.32Croswell 353,509.82 376,093.19 384,086.33Crystal Falls 281,560.48 299,547.49 305,913.80Custer 57,355.37 61,019.41 62,316.27Daggett 70,244.25 74,731.68 76,319.96Dansville 69,168.75 73,587.50 75,151.45Davison 538,092.79 572,467.94 584,634.62DeWitt 509,491.69 542,039.71 553,559.71Dearborn 11,516,454.38 12,252,163.66 12,512,559.59Dearborn Heights 5,946,444.44 6,326,323.02 6,460,776.73Decatur 256,977.25 273,393.80 279,204.25Deckerville 149,009.31 158,528.53 161,897.75Deerfield 126,701.22 134,795.33 137,660.13Detour 116,406.23 123,842.64 126,474.67Detroit 95,558,486.97 101,663,079.90 103,823,731.08Dexter 455,493.67 484,592.12 494,891.17Dimondale 149,362.28 158,904.05 162,281.24Douglas 223,794.59 238,091.32 243,151.52Dowagiac 783,136.59 833,165.94 850,873.27Dryden 117,661.51 125,178.12 127,838.53Dundee 530,777.56 564,685.39 576,686.69Durand 402,340.39 428,043.23 437,140.46

Michigan Department of Transportation Bureau of Finance and Administration Financial Operations Division 2/6/2020Treasurer's Report

Page 6 of 64

Page 4 of 12

Notes:

Estimated Estimated EstimatedRevenues Revenues Revenues

City/Village Fiscal Year 2020 Fiscal Year 2021 Fiscal Year 2022

FY2022 - respective shares of $600M Redirected Income Tax Transfers and $53.9M Marijuana Tax Transfers are included.

Estimated Distribution Schedule for Michigan Transportation Funding by City/Village

Based on Treasury's ORTA Estimates 02/06/2020

FY2020 - respective shares of $325M Redirected Income Tax Transfers, $143M PA 588 of 2018 Supplemental, and $23.625M

Marijuana Tax Transfers are included.

FY2021 - respective shares of $600M Redirected Income Tax Transfers and $43.05M Marijuana Tax Transfers are included.

Eagle 23,071.49 24,545.37 25,067.04Eastpointe 3,315,670.43 3,527,486.46 3,602,456.32East Grand Rapids 1,208,686.40 1,285,901.29 1,313,230.64East Jordan 349,347.38 371,664.85 379,563.87Eastlake 102,930.56 109,506.11 111,833.44East Lansing 4,832,550.64 5,141,269.99 5,250,537.70East Tawas 434,464.50 462,219.53 472,043.10Eaton Rapids 648,236.79 689,648.30 704,305.43Eau Claire 96,503.25 102,668.20 104,850.21Ecorse 968,550.87 1,030,425.10 1,052,324.79Edmore 179,964.08 191,460.79 195,529.92Edwardsburg 143,679.15 152,857.83 156,106.53Elberta 70,139.38 74,620.11 76,206.01Elk Rapids 269,697.71 286,926.91 293,024.97Elkton 106,258.53 113,046.67 115,449.27Ellsworth 99,949.14 106,334.23 108,594.14Elsie 138,137.36 146,962.04 150,085.42Emmett 63,969.31 68,055.88 69,502.28Empire 73,427.31 78,118.09 79,778.35Escanaba 1,684,861.59 1,792,496.14 1,830,592.16Essexville 416,740.84 443,363.62 452,786.45Estral Beach 84,643.23 90,050.50 91,964.36Evart 283,146.99 301,235.36 307,637.54Fairgrove 76,004.65 80,860.09 82,578.61Farmington 1,012,783.36 1,077,483.31 1,100,383.13Farmington Hills 9,507,714.71 10,115,099.05 10,330,075.83Farwell 137,345.46 146,119.55 149,225.04Fennville 166,952.24 177,617.71 181,392.64Fenton 1,367,340.30 1,454,690.52 1,485,607.14Ferndale 2,088,729.63 2,222,164.62 2,269,392.40Ferrysburg 410,078.50 436,275.68 445,547.87Fife Lake 81,241.53 86,431.51 88,268.44Flat Rock 989,217.47 1,052,411.96 1,074,778.93Flint 14,998,140.68 15,956,271.62 16,295,391.16Flushing 952,523.89 1,013,374.26 1,034,911.58Forestville 46,068.12 49,011.09 50,052.73Fountain 60,584.29 64,454.61 65,824.48Fowler 139,564.27 148,480.08 151,635.75Fowlerville 368,749.03 392,305.94 400,643.65Frankenmuth 607,108.18 645,892.26 659,619.45Frankfort 213,434.88 227,069.80 231,895.72Franklin 409,957.31 436,146.75 445,416.19Fraser 1,363,172.49 1,450,256.47 1,481,078.85Freeport 93,063.62 99,008.83 101,113.07Freesoil 50,518.37 53,745.66 54,887.92

Michigan Department of Transportation Bureau of Finance and Administration Financial Operations Division 2/6/2020Treasurer's Report

Page 7 of 64

Page 5 of 12

Notes:

Estimated Estimated EstimatedRevenues Revenues Revenues

City/Village Fiscal Year 2020 Fiscal Year 2021 Fiscal Year 2022

FY2022 - respective shares of $600M Redirected Income Tax Transfers and $53.9M Marijuana Tax Transfers are included.

Estimated Distribution Schedule for Michigan Transportation Funding by City/Village

Based on Treasury's ORTA Estimates 02/06/2020

FY2020 - respective shares of $325M Redirected Income Tax Transfers, $143M PA 588 of 2018 Supplemental, and $23.625M

Marijuana Tax Transfers are included.

FY2021 - respective shares of $600M Redirected Income Tax Transfers and $43.05M Marijuana Tax Transfers are included.

Fremont 574,419.21 611,115.04 624,103.09Fruitport 178,759.87 190,179.63 194,221.54Gaastra 106,705.29 113,521.98 115,934.66Gagetown 83,727.37 89,076.16 90,969.29

Gaines 75,450.17 80,270.17 81,976.17Galesburg 225,488.77 239,893.73 244,992.22Galien 87,635.07 93,233.48 95,214.98Garden 33,442.80 35,579.25 36,335.42Garden City 2,928,438.89 3,115,517.27 3,181,731.52Gaylord 490,476.15 521,809.39 532,899.44Gibraltar 499,470.38 531,378.20 542,671.61Gladstone 789,762.82 840,215.48 858,072.63Gladwin 426,876.37 454,146.64 463,798.65Gobles 120,542.30 128,242.94 130,968.49Goodrich 210,603.77 224,057.83 228,819.76Grand Beach 108,994.44 115,957.36 118,421.80Grand Blanc 834,554.42 887,868.53 906,738.44Grand Haven 1,340,499.61 1,426,135.16 1,456,444.88Grand Ledge 815,565.24 867,666.26 886,106.82Grand Rapids 23,947,952.13 25,477,826.69 26,019,308.39Grandville 1,858,408.35 1,977,129.65 2,019,149.69Grant 121,953.58 129,744.38 132,501.84Grass Lake 168,236.93 178,984.45 182,788.42Grayling 252,306.95 268,425.16 274,130.01Greenville 1,131,102.56 1,203,361.15 1,228,936.25Grosse Pointe 569,763.43 606,161.81 619,044.59Grosse Pointe Farms 1,005,514.68 1,069,750.28 1,092,485.75Grosse Pointe Park 1,176,836.00 1,252,016.20 1,278,625.37Grosse Pointe Shores 323,442.76 344,105.35 351,418.63Grosse Pointe Woods 1,620,881.09 1,724,428.34 1,761,077.71Hamtramck 2,093,138.24 2,226,854.85 2,274,182.32Hancock 586,597.70 624,071.49 637,334.92Hanover 79,437.85 84,512.61 86,308.75Harbor Beach 225,683.16 240,100.55 245,203.41Harbor Springs 242,293.72 257,772.25 263,250.70Harper Woods 1,380,307.54 1,468,486.16 1,499,695.99Harrietta 47,190.10 50,204.76 51,271.76Harrison 301,549.94 320,813.96 327,632.22Harrisville 77,621.37 82,580.07 84,335.15Hart 271,719.04 289,077.34 295,221.13Hartford 334,826.56 356,216.40 363,787.08Hastings 935,159.34 994,900.41 1,016,045.08Hazel Park 1,712,899.90 1,822,325.63 1,861,055.62Hersey 75,403.94 80,221.00 81,925.94Hesperia 156,926.11 166,951.07 170,499.30

Michigan Department of Transportation Bureau of Finance and Administration Financial Operations Division 2/6/2020Treasurer's Report

Page 8 of 64

Page 6 of 12

Notes:

Estimated Estimated EstimatedRevenues Revenues Revenues

City/Village Fiscal Year 2020 Fiscal Year 2021 Fiscal Year 2022

FY2022 - respective shares of $600M Redirected Income Tax Transfers and $53.9M Marijuana Tax Transfers are included.

Estimated Distribution Schedule for Michigan Transportation Funding by City/Village

Based on Treasury's ORTA Estimates 02/06/2020

FY2020 - respective shares of $325M Redirected Income Tax Transfers, $143M PA 588 of 2018 Supplemental, and $23.625M

Marijuana Tax Transfers are included.

FY2021 - respective shares of $600M Redirected Income Tax Transfers and $43.05M Marijuana Tax Transfers are included.

Highland Park 1,423,444.44 1,514,378.80 1,546,563.97Hillman 129,186.05 137,438.87 140,359.86Hillsdale 1,047,326.42 1,114,233.10 1,137,913.95Holland 4,548,472.14 4,839,043.62 4,941,888.08Holly 635,034.90 675,603.04 689,961.66Homer 215,856.51 229,646.14 234,526.82Honor 59,913.99 63,741.51 65,096.20Hopkins 91,734.93 97,595.26 99,669.47Houghton 851,445.78 905,838.95 925,090.81Howard City 293,454.13 312,200.94 318,836.17Howell 1,017,360.11 1,082,352.46 1,105,355.75Hubbardston 87,356.11 92,936.71 94,911.91Hudson 328,982.96 349,999.48 357,438.03Hudsonville 845,317.08 899,318.75 918,432.02Huntington Woods 690,473.58 734,583.33 750,195.47Imlay City 443,365.19 471,688.82 481,713.66Inkster 2,617,737.13 2,784,966.86 2,844,155.91Ionia 1,077,444.43 1,146,275.15 1,170,637.00Iron Mountain 1,144,953.42 1,218,096.83 1,243,985.12Iron River 666,002.25 708,548.69 723,607.51Ironwood 984,895.61 1,047,814.02 1,070,083.26Ishpeming 856,644.28 911,369.56 930,738.95Ithaca 450,087.28 478,840.35 489,017.17Jackson 4,433,286.80 4,716,499.86 4,816,739.90Jonesville 310,805.27 330,660.52 337,688.07Kalamazoo 8,983,859.52 9,557,778.26 9,760,910.25Kaleva 123,972.55 131,892.32 134,695.43Kalkaska 320,457.83 340,929.74 348,175.53Keego Harbor 281,093.81 299,051.02 305,406.76Kent City 138,465.94 147,311.61 150,442.43Kentwood 5,511,524.60 5,863,619.06 5,988,238.90Kinde 73,247.05 77,926.32 79,582.49Kingsford 767,428.27 816,454.13 833,806.28Kingsley 181,001.70 192,564.69 196,657.28Kingston 59,105.49 62,881.35 64,217.76L'Anse 294,444.45 313,254.54 319,912.16Laingsburg 184,830.92 196,638.53 200,817.69Lake Ann 61,059.91 64,960.61 66,341.23Lake City 127,552.53 135,701.00 138,585.07Lake Isabella 324,845.32 345,597.53 352,942.54Lake Linden 144,869.11 154,123.82 157,399.43Lake Odessa 265,431.88 282,388.55 288,390.17Lake Orion 303,465.91 322,852.33 329,713.94Lakeview 183,292.06 195,001.36 199,145.74Lakewood Club 212,447.16 226,019.00 230,822.60

Michigan Department of Transportation Bureau of Finance and Administration Financial Operations Division 2/6/2020Treasurer's Report

Page 9 of 64

Page 7 of 12

Notes:

Estimated Estimated EstimatedRevenues Revenues Revenues

City/Village Fiscal Year 2020 Fiscal Year 2021 Fiscal Year 2022

FY2022 - respective shares of $600M Redirected Income Tax Transfers and $53.9M Marijuana Tax Transfers are included.

Estimated Distribution Schedule for Michigan Transportation Funding by City/Village

Based on Treasury's ORTA Estimates 02/06/2020

FY2020 - respective shares of $325M Redirected Income Tax Transfers, $143M PA 588 of 2018 Supplemental, and $23.625M

Marijuana Tax Transfers are included.

FY2021 - respective shares of $600M Redirected Income Tax Transfers and $43.05M Marijuana Tax Transfers are included.

Lansing 14,901,930.31 15,853,915.03 16,190,859.19Lapeer 1,104,348.01 1,174,897.43 1,199,867.59Lathrup Village 518,661.58 551,795.38 563,522.73Laurium 232,822.30 247,695.76 252,960.05Lawrence 168,191.79 178,936.42 182,739.38Lawton 282,705.29 300,765.45 307,157.63Leroy 81,287.92 86,480.87 88,318.84Lennon 70,444.02 74,944.22 76,537.02Leonard 72,854.41 77,508.58 79,155.89Leslie 248,960.43 264,864.84 270,494.03Lexington 131,766.60 140,184.30 143,163.64Lincoln 98,828.51 105,142.00 107,376.59Lincoln Park 4,131,846.61 4,395,802.67 4,489,226.90Linden 432,354.27 459,974.49 469,750.36Litchfield 192,010.13 204,276.36 208,617.87Livonia 11,232,380.52 11,949,942.23 12,203,915.04Lowell 454,577.96 483,617.90 493,896.26Ludington 1,005,438.44 1,069,669.16 1,092,402.91Luna Pier 184,130.24 195,893.10 200,056.44Luther 107,900.90 114,793.96 117,233.68Lyons 138,149.40 146,974.85 150,098.53Mackinac Island 81,130.00 86,312.85 88,147.26Mackinaw City 216,964.18 230,824.58 235,730.29Madison Heights 3,099,330.41 3,297,325.91 3,367,404.15Mancelona 189,131.05 201,213.35 205,489.75Manchester 295,751.46 314,645.06 321,332.22Manistee 924,759.52 983,836.23 1,004,745.75Manistique 434,615.22 462,379.87 472,206.86Manton 187,058.78 199,008.71 203,238.26Maple Rapids 90,032.68 95,784.27 97,819.98Marcellus 138,843.36 147,713.14 150,852.48Marine City 478,434.01 508,997.96 519,815.73Marion 130,948.12 139,313.53 142,274.37Marlette 260,442.31 277,080.24 282,969.04Marquette 2,467,076.87 2,624,681.93 2,680,464.43Marshall 902,748.70 960,419.28 980,831.12Martin 69,572.83 74,017.37 75,590.47Marysville 1,157,471.95 1,231,415.10 1,257,586.43Mason 903,565.03 961,287.77 981,718.06Mattawan 339,438.42 361,122.88 368,797.84Maybee 109,245.07 116,223.99 118,694.13Mayville 137,823.66 146,628.28 149,744.58McBain 112,974.78 120,191.99 122,746.43McBride 32,696.77 34,785.54 35,524.85Mecosta 80,781.39 85,941.97 87,768.50

Michigan Department of Transportation Bureau of Finance and Administration Financial Operations Division 2/6/2020Treasurer's Report

Page 10 of 64

Page 8 of 12

Notes:

Estimated Estimated EstimatedRevenues Revenues Revenues

City/Village Fiscal Year 2020 Fiscal Year 2021 Fiscal Year 2022

FY2022 - respective shares of $600M Redirected Income Tax Transfers and $53.9M Marijuana Tax Transfers are included.

Estimated Distribution Schedule for Michigan Transportation Funding by City/Village

Based on Treasury's ORTA Estimates 02/06/2020

FY2020 - respective shares of $325M Redirected Income Tax Transfers, $143M PA 588 of 2018 Supplemental, and $23.625M

Marijuana Tax Transfers are included.

FY2021 - respective shares of $600M Redirected Income Tax Transfers and $43.05M Marijuana Tax Transfers are included.

Melvin 52,650.97 56,014.49 57,204.96Melvindale 1,011,432.80 1,076,046.47 1,098,915.74Memphis 147,391.97 156,807.86 160,140.49Mendon 141,322.93 150,351.10 153,546.51Menominee 1,184,564.33 1,260,238.22 1,287,022.13Merrill 111,640.38 118,772.34 121,296.61Mesick 83,099.10 88,407.75 90,286.68Metamora 79,779.57 84,876.16 86,680.03Michiana 83,235.57 88,552.92 90,434.95Middleville 403,580.41 429,362.45 438,487.71Midland 6,642,715.79 7,067,074.48 7,217,271.42Milan 680,420.45 723,887.96 739,272.79Milford 658,067.85 700,107.40 714,986.84Millersburg 59,860.07 63,684.15 65,037.63Millington 127,209.94 135,336.52 138,212.84Minden City 49,619.44 52,789.30 53,911.23Monroe 2,338,116.43 2,487,483.06 2,540,349.67Montague 397,867.01 423,284.08 432,280.16Montgomery 86,804.60 92,349.96 94,312.69Montrose 199,080.40 211,798.33 216,299.69Morenci 301,206.78 320,448.85 327,259.37Morley 81,535.85 86,744.62 88,588.21Morrice 139,023.71 147,905.00 151,048.42Mount Clemens 1,678,332.04 1,785,549.45 1,823,497.83Mt. Morris 357,441.73 380,276.30 388,358.34Mt. Pleasant 2,831,488.69 3,012,373.56 3,076,395.72Muir 90,665.94 96,457.98 98,508.00Mulliken 79,496.86 84,575.38 86,372.87Munising 353,960.30 376,572.46 384,575.77Muskegon 5,404,918.77 5,750,202.90 5,872,412.28Muskegon Heights 1,433,755.62 1,525,348.69 1,557,767.01Nashville 221,634.75 235,793.51 240,804.84Negaunee 619,165.41 658,719.75 672,719.55New Baltimore 1,146,977.39 1,220,250.11 1,246,184.15New Buffalo 337,223.65 358,766.62 366,391.52New Era 90,552.24 96,337.02 98,384.49New Haven 472,531.95 502,718.86 513,403.19New Lothrop 86,744.76 92,286.31 94,247.66Newaygo 320,475.68 340,948.72 348,194.93Newberry 228,337.68 242,924.64 248,087.54Niles 1,387,023.26 1,475,630.92 1,506,992.58North Adams 71,188.22 75,735.97 77,345.59North Branch 134,831.17 143,444.64 146,493.28North Muskegon 476,846.60 507,309.13 518,090.99Northport 108,190.06 115,101.60 117,547.85

Michigan Department of Transportation Bureau of Finance and Administration Financial Operations Division 2/6/2020Treasurer's Report

Page 11 of 64

Page 9 of 12

Notes:

Estimated Estimated EstimatedRevenues Revenues Revenues

City/Village Fiscal Year 2020 Fiscal Year 2021 Fiscal Year 2022

FY2022 - respective shares of $600M Redirected Income Tax Transfers and $53.9M Marijuana Tax Transfers are included.

Estimated Distribution Schedule for Michigan Transportation Funding by City/Village

Based on Treasury's ORTA Estimates 02/06/2020

FY2020 - respective shares of $325M Redirected Income Tax Transfers, $143M PA 588 of 2018 Supplemental, and $23.625M

Marijuana Tax Transfers are included.

FY2021 - respective shares of $600M Redirected Income Tax Transfers and $43.05M Marijuana Tax Transfers are included.

Northville 627,417.44 667,498.96 681,685.35Norton Shores 3,247,794.91 3,455,274.81 3,528,709.96Norway 517,182.47 550,221.79 561,915.70Novi 6,294,782.41 6,696,914.00 6,839,243.88Oak Park 2,904,192.31 3,089,721.73 3,155,387.76Oakley 61,496.74 65,425.35 66,815.83Olivet 199,173.07 211,896.90 216,400.36Omer 57,294.62 60,954.79 62,250.26Onaway 152,491.46 162,233.12 165,681.08Onekama 69,737.24 74,192.30 75,769.09Onsted 124,040.82 131,964.97 134,769.63Ontonagon 293,300.39 312,037.38 318,669.13Orchard Lake 269,017.91 286,203.65 292,286.37Ortonville 173,223.44 184,289.54 188,206.24Otisville 112,749.29 119,952.07 122,501.44Otsego 495,996.86 527,682.77 538,897.64Otter Lake 78,399.29 83,407.70 85,180.37Ovid 199,218.87 211,945.63 216,450.12Owendale 56,665.40 60,285.38 61,566.62Owosso 1,787,366.25 1,901,549.12 1,941,962.85Oxford 398,546.67 424,007.14 433,018.60Parchment 220,705.22 234,804.60 239,794.91Parma 100,403.82 106,817.95 109,088.16Paw Paw 433,352.58 461,036.59 470,835.02Peck 74,362.38 79,112.88 80,794.28Pellston 145,112.73 154,383.01 157,664.11Pentwater 167,168.88 177,848.18 181,628.01Perrinton 67,955.73 72,296.98 73,833.51Perry 243,075.60 258,604.08 264,100.21Petersburg 157,036.04 167,068.01 170,618.72Petoskey 702,817.68 747,716.00 763,607.26Pewamo 90,093.59 95,849.05 97,886.14Pierson 39,106.81 41,605.07 42,489.31Pigeon 159,855.67 170,067.78 173,682.25Pinckney 266,003.83 282,997.04 289,011.58Pinconning 180,742.93 192,289.38 196,376.12Plainwell 463,528.98 493,140.73 503,621.48Pleasant Ridge 270,930.41 288,238.34 294,364.28Plymouth 925,675.24 984,810.45 1,005,740.66Pontiac 7,530,639.02 8,011,721.20 8,181,994.76Port Austin 102,348.87 108,887.26 111,201.45Port Hope 52,108.79 55,437.67 56,615.88Port Huron 3,998,109.16 4,253,521.63 4,343,921.95Port Sanilac 91,056.64 96,873.65 98,932.50Portage 6,260,190.00 6,660,111.68 6,801,659.43

Michigan Department of Transportation Bureau of Finance and Administration Financial Operations Division 2/6/2020Treasurer's Report

Page 12 of 64

Page 10 of 12

Notes:

Estimated Estimated EstimatedRevenues Revenues Revenues

City/Village Fiscal Year 2020 Fiscal Year 2021 Fiscal Year 2022

FY2022 - respective shares of $600M Redirected Income Tax Transfers and $53.9M Marijuana Tax Transfers are included.

Estimated Distribution Schedule for Michigan Transportation Funding by City/Village

Based on Treasury's ORTA Estimates 02/06/2020

FY2020 - respective shares of $325M Redirected Income Tax Transfers, $143M PA 588 of 2018 Supplemental, and $23.625M

Marijuana Tax Transfers are included.

FY2021 - respective shares of $600M Redirected Income Tax Transfers and $43.05M Marijuana Tax Transfers are included.

Portland 534,240.41 568,369.45 580,449.05Posen 50,199.67 53,406.60 54,541.65Potterville 274,810.04 292,365.81 298,579.49Powers 84,590.63 89,994.56 91,907.22Prescott 83,280.90 88,601.16 90,484.21Quincy 197,613.92 210,238.14 214,706.36Ravenna 198,435.01 211,111.70 215,598.48Reading 143,957.72 153,154.20 156,409.20Reed City 327,756.34 348,694.51 356,105.32Reese 198,173.97 210,833.99 215,314.86Richland 82,952.19 88,251.44 90,127.07Richmond 575,689.40 612,466.35 625,483.13River Rouge 810,133.88 861,887.91 880,205.66Riverview 1,152,102.67 1,225,702.81 1,251,752.74Rochester 1,242,663.75 1,322,049.23 1,350,146.81Rochester Hills 8,029,200.73 8,542,132.68 8,723,679.12Rockford 585,567.02 622,974.99 636,215.10Rockwood 316,466.28 336,683.20 343,838.76Rogers City 438,291.72 466,291.24 476,201.36Romeo 337,115.92 358,651.99 366,274.45Romulus 2,904,511.74 3,090,061.57 3,155,734.82Roosevelt Park 403,571.13 429,352.58 438,477.65Roscommon 162,638.52 173,028.41 176,705.79Rose City 116,601.36 124,050.25 126,686.68Rosebush 63,611.79 67,675.52 69,113.84Roseville 5,121,285.07 5,448,449.74 5,564,245.97Rothbury 80,613.28 85,763.13 87,585.87Royal Oak 6,820,964.44 7,256,710.25 7,410,937.54Saginaw 7,900,468.74 8,405,176.88 8,583,812.58Saline 970,816.35 1,032,835.31 1,054,786.21Sand Lake 89,094.11 94,785.74 96,800.23Sandusky 361,300.76 384,381.86 392,551.15Sanford 131,573.45 139,978.80 142,953.77Saranac 170,657.30 181,559.44 185,418.15Saugatuck 156,095.13 166,067.02 169,596.45Sault Ste Marie 1,828,435.81 1,945,242.36 1,986,584.70Schoolcraft 225,478.91 239,883.25 244,981.49Scottville 175,693.38 186,917.27 190,889.82Sebewaing 248,201.61 264,057.54 269,669.57Shelby 290,382.32 308,932.91 315,498.67Shepherd 190,618.38 202,795.69 207,105.73Sheridan 101,571.38 108,060.11 110,356.73Sherwood 64,905.64 69,052.02 70,519.59Shoreham 80,327.99 85,459.61 87,275.89South Haven 684,893.07 728,646.32 744,132.28

Michigan Department of Transportation Bureau of Finance and Administration Financial Operations Division 2/6/2020Treasurer's Report

Page 13 of 64

Page 11 of 12

Notes:

Estimated Estimated EstimatedRevenues Revenues Revenues

City/Village Fiscal Year 2020 Fiscal Year 2021 Fiscal Year 2022

FY2022 - respective shares of $600M Redirected Income Tax Transfers and $53.9M Marijuana Tax Transfers are included.

Estimated Distribution Schedule for Michigan Transportation Funding by City/Village

Based on Treasury's ORTA Estimates 02/06/2020

FY2020 - respective shares of $325M Redirected Income Tax Transfers, $143M PA 588 of 2018 Supplemental, and $23.625M

Marijuana Tax Transfers are included.

FY2021 - respective shares of $600M Redirected Income Tax Transfers and $43.05M Marijuana Tax Transfers are included.

South Lyon 1,015,413.90 1,080,281.91 1,103,241.20South Range 91,099.87 96,919.63 98,979.47South Rockwood 234,522.97 249,505.08 254,807.83Southfield 9,012,359.03 9,588,098.40 9,791,874.78Southgate 3,004,051.42 3,195,960.18 3,263,884.10Sparta 442,397.30 470,659.10 480,662.05Spring Lake 293,625.25 312,383.01 319,022.10Springfield 730,899.85 777,592.16 794,118.38Springport 91,859.96 97,728.28 99,805.31St. Charles 290,262.16 308,805.06 315,368.11St. Clair 646,046.36 687,317.94 701,925.55St. Clair Shores 6,181,012.59 6,575,876.16 6,715,633.63St. Ignace 375,666.11 399,664.90 408,159.00St. Johns 944,784.16 1,005,140.10 1,026,502.40St. Joseph 972,550.39 1,034,680.13 1,056,670.25St. Louis 749,846.76 797,749.45 814,704.07Standish 224,068.36 238,382.59 243,448.94Stanton 183,019.97 194,711.88 198,850.11Stanwood 32,651.60 34,737.49 35,475.78Stephenson 155,296.50 165,217.36 168,728.73Sterling 120,375.97 128,065.99 130,787.78Sterling Heights 13,269,927.18 14,117,654.10 14,417,697.40Stevensville 186,451.48 198,362.62 202,578.43Stockbridge 139,003.66 147,883.68 151,026.65Sturgis 1,309,652.45 1,393,317.39 1,422,929.64Sunfield 81,093.03 86,273.53 88,107.10Suttons Bay 102,722.73 109,285.01 111,607.64Swartz Creek 668,789.15 711,513.61 726,635.46Sylvan Lake 193,212.18 205,555.20 209,923.88Tawas City 281,944.55 299,956.11 306,331.07Taylor 6,909,542.62 7,350,947.13 7,507,177.21Tecumseh 1,035,978.28 1,102,160.03 1,125,584.29Tekonsha 144,304.04 153,522.67 156,785.49Thompsonville 107,053.91 113,892.88 116,313.44Three Oaks 196,259.95 208,797.69 213,235.26Three Rivers 951,479.64 1,012,263.32 1,033,776.99Traverse City 1,835,545.39 1,952,806.12 1,994,309.22Trenton 1,811,760.11 1,927,501.35 1,968,466.65Troy 9,230,473.25 9,820,146.48 10,028,854.61Turner 45,843.21 48,771.82 49,808.38Tustin 47,154.32 50,166.71 51,232.90Twining 39,997.73 42,552.91 43,457.30Ubly 114,591.70 121,912.20 124,503.20Union City 225,793.47 240,217.90 245,323.27Unionville 75,217.49 80,022.64 81,723.35

Michigan Department of Transportation Bureau of Finance and Administration Financial Operations Division 2/6/2020Treasurer's Report

Page 14 of 64

Page 12 of 12

Notes:

Estimated Estimated EstimatedRevenues Revenues Revenues

City/Village Fiscal Year 2020 Fiscal Year 2021 Fiscal Year 2022

FY2022 - respective shares of $600M Redirected Income Tax Transfers and $53.9M Marijuana Tax Transfers are included.

Estimated Distribution Schedule for Michigan Transportation Funding by City/Village

Based on Treasury's ORTA Estimates 02/06/2020

FY2020 - respective shares of $325M Redirected Income Tax Transfers, $143M PA 588 of 2018 Supplemental, and $23.625M

Marijuana Tax Transfers are included.

FY2021 - respective shares of $600M Redirected Income Tax Transfers and $43.05M Marijuana Tax Transfers are included.

Utica 479,259.74 509,876.44 520,712.87Vandalia 60,693.77 64,571.10 65,943.42Vanderbilt 119,317.66 126,940.05 129,637.93Vassar 365,336.22 388,675.12 396,935.65Vermontville 120,270.17 127,953.43 130,672.83Vernon 118,353.49 125,914.30 128,590.36Vicksburg 401,919.74 427,595.69 436,683.42Wakefield 452,174.31 481,060.70 491,284.71Waldron 92,942.58 98,880.06 100,981.57Walker 2,975,881.49 3,165,990.65 3,233,277.64Walkerville 69,658.89 74,108.94 75,683.97Walled Lake 661,201.82 703,441.58 718,391.87Warren 15,124,123.46 16,090,302.61 16,432,270.71Watervliet 224,906.13 239,273.88 244,359.19Wayland 496,023.51 527,711.14 538,926.61Wayne 1,758,670.53 1,871,020.23 1,910,785.13Webberville 167,363.66 178,055.39 181,839.63West Branch 300,137.81 319,311.61 326,097.96Westland 8,428,786.21 8,967,245.01 9,157,826.38Westphalia 120,385.19 128,075.80 130,797.79White Cloud 210,037.24 223,455.12 228,204.22White Pigeon 195,604.97 208,100.86 212,523.65Whitehall 449,262.58 477,962.96 488,121.14Whittemore 63,525.05 67,583.24 69,019.60Williamston 436,695.62 464,593.21 474,467.23Wixom 1,348,323.50 1,434,458.87 1,464,945.51Wolverine 83,330.40 88,653.81 90,538.00Wolverine Lake 447,520.54 476,109.64 486,228.43Woodhaven 1,145,723.52 1,218,916.14 1,244,821.82Woodland 55,499.17 59,044.64 60,299.53Wyandotte 2,788,512.52 2,966,651.95 3,029,702.37Wyoming 8,778,223.56 9,339,005.58 9,537,487.99Yale 218,718.74 232,691.20 237,636.59Ypsilanti 1,968,617.79 2,094,379.62 2,138,891.58Zeeland 688,395.48 732,372.46 747,937.61Zilwaukee 231,544.52 246,336.41 251,571.79

Total 623,777,900.00$ 663,626,900.00$ 677,731,000.00$

Michigan Department of Transportation Bureau of Finance and Administration Financial Operations Division 2/6/2020Treasurer's Report

Page 15 of 64

Interest Balance Total Total Balance

Financial Institution/Account Description Rates 1/01/20 Increases Decreases 1/31/20

City of Clare Accounts

Chemical Bank/Consolidated Account/Cash Sweep 1.460% 1,409,951.37$ 1,287,434.24$ 917,947.03$ 1,779,438.58

Chemical Bank/Rural Development Bond & Interest Acct 0.500% 81,730.51 34.61 - 81,765.12

Chemical Bank/Rural Development RRI Acct 0.500% 70,602.96 29.90 - 70,632.86

Chemical Bank/USDA Sewer Bond Pmt Reserve Acct 0.500% 7,154.10 3.03 - 7,157.13

Chemical Bank/USDA Sewer Bond RRI Reserve Acct 0.500% 22,430.55 9.50 - 22,440.05

Chemical Bank/USDA Water Bond Pmt Reserve Acct 0.500% 11,923.50 5.05 - 11,928.55

Chemical Bank/USDA Water Bond RRI Reserve Acct 0.500% 20,517.95 8.69 - 20,526.64

Chemical Bank/USDA Water Plant Improvement Project 0.000% 1,052.02 0.01 - 1,052.03

Mercantile/Money Market Account 0.300% 74,536.78 18.99 - 74,555.77

Chemical Bank/Current Property Tax Account 0.500% 356,109.29 419,210.23 515,069.23 260,250.29

Petty Cash and Cash on Hand N/A 650.00 - - 650.00

Chemical Bank/ACH Receipt Acct 0.500% 1,000.00 - - 1,000.00

Chemical Bank/Repurchase Agreements 1.000% 1,500,000.00 5,000.00 805,000.00 700,000.00

Mercantile/Hatton Township Landfill Trust Fund 0.900% 205,088.28 - - 205,088.28

Total - City of Clare Accounts 3,762,747.31$ 1,711,754.25$ 2,238,016.26$ 3,236,485.30$

City of Clare Component Unit Accounts

Chemical Bank DDA Account 0.500% 83,138.37 1,979.64 27.95 85,090.06

Total - City of Clare Component Unit Accounts 83,138.37$ 1,979.64$ 27.95$ 85,090.06$

From 1/01/2020 to 1/31/2020

CASH AND INVESTMENT SUMMARY (UNAUDITED) BY BANK

CITY OF CLARE

Treasurer's ReportPage 16 of 64

Investment Transactional

BALANCE TOTAL TOTAL BALANCE Balances Account Balances

FUND DESCRIPTION 1/1/2020 DEBITS CREDITS 1/31/2020 1/31/2020 1/31/2020

101 General Fund 825,486.91 258,634.09 427,516.95 656,604.05 -$ 656,604.05$

150 Cemetery Perpetual Care 299,907.89 497.48 0.00 300,405.37 275,000.00 25,405.37

202 Major Streets 201,764.78 44,936.22 32,304.81 214,396.19 175,000.00 39,396.19

203 Local Streets 18,927.16 22,257.55 45,470.98 (4,286.27) - (4,286.27)

204 Municipal Street Fund 223,065.38 201,992.11 409,076.02 15,981.47 - 15,981.47

206 Fire Fund 372,718.27 331,351.50 340,656.65 363,413.12 - 363,413.12

208 Parks and Recreation 134,547.41 103,144.72 100,662.27 137,029.86 - 137,029.86

210 Downtown Development Authority (DDA) 83,138.37 1,979.64 27.95 85,090.06 - 85,090.06

214 Local Development Finance Auth 0.00 276.08 0.00 276.08 276.08

243 Brownfield Redevelopment Authority Fund 4,621.72 4.91 0.00 4,626.63 - 4,626.63

265 Drug Law Enforcement Fund 1,991.04 2.11 0.00 1,993.15 - 1,993.15

287 Police Training 302 Fund 1,718.87 0.00 0.00 1,718.87 - 1,718.87

590 Sewer System Fund 766,376.08 83,007.62 71,782.68 777,601.02 100,000.00 677,601.02

591 Water System Fund 289,990.71 59,274.16 132,466.67 216,798.20 150,000.00 66,798.20

636 Data Processing Fund 16,212.02 6,501.56 494.79 22,218.79 - 22,218.79

641 Mobile Equipment Fund 39,283.81 32,242.03 29,139.67 42,386.17 - 42,386.17

703 Property Tax Fund 356,109.29 419,210.23 515,069.23 260,250.29 - 260,250.29

704 Imprest Payroll Fund 4,937.69 148,421.88 133,375.54 19,984.03 - 19,984.03

765 Hatton Township Landfill Trust Fund 205,088.28 0.00 0.00 205,088.28 205,088.28 -

TOTAL - ALL FUNDS 3,845,885.68$ 1,713,733.89$ 2,238,044.21$ 3,321,575.36$ 905,088.28$ 2,416,487.08$

NOTES:

Parks and Recreation Fund - Grant funding of $3,400 for the Recreation Complex Butterfly Garden is being held by the Clare County Community Foundation.

DDA Fund - Includes Art Alley funds of $5,042.53

Parks and Recreation Fund - The above balance includes funds from Hammerberg Bequests of $40,000.00 for the Tennis Courts; $3,500.00 for Recreation Complex Picnic Tables; $1,150.00 for

Recreation Complex Pet Waste Stations; $950 for Depot benches and $950 for City Park grills.

CASH SUMMARY BY FUND FOR THE CITY OF CLARE

From 1/01/2020 To 1/31/2020

ALL FUNDS (UNAUDITED)

CASH and INVESTMENT ACCOUNTS

Parks and Recreation Fund - All Bond Proceeds, Grant and Donated Funds have been expended. Additional expenses to date for the Recreation Complex of $28,528.69 and Depot Restoration

of $6,895.91 will come from the Parks Improvement Millage.

Parks and Recreation Fund - The above balance includes $25,733.00 received from donations and the Saginaw Bay Watershed Initiative Grant and reserved for Rec Complex Playground/Green Space.

Parks and Recreation Fund - The above balance includes $15,675.00 in Donated funds received/reserved for the Skate Park and $500 in Donated funds received for the Rail Trail Extension.

Treasurer's ReportPage 17 of 64

Summary

Revenue and Expenditure Report

Prepared as of

January 31, 2020

Treasurer's ReportPage 18 of 64

*NOTE: Available Balance / Pct Budget Used does not reflect amounts encumbered.

REVENUE AND EXPENDITURE REPORT FOR CITY OF CLARE 1/22Page:02/07/2020 09:42 AMUser: MICHELLEDB: Clare

PERIOD ENDING 01/31/2020% Fiscal Year Completed: 58.74

% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)

ACTIVITY FORMONTH 01/31/20

INCR (DECR)

YTD BALANCE01/31/2020

NORM (ABNORM)2019-20

AMENDED BUDGET

END BALANCE06/30/2019

NORM (ABNORM)DESCRIPTIONACCOUNT

Fund 101 - GENERAL FUND79.50 534,412.59 41,393.32 2,073,025.40 2,607,437.99 2,563,275.50 000.000 - GENERAL89.45 5,064.49 0.00 42,939.97 48,004.46 45,000.00 931.000 - TRANSFERS IN AND OTHER SOURCES

79.68 539,477.08 41,393.32 2,115,965.37 2,655,442.45 2,608,275.50 TOTAL REVENUES

73.59 12,354.43 230.14 34,426.48 46,780.91 42,003.97 101.000 - CITY COMMISSION55.27 53,350.21 12,036.10 65,909.62 119,259.83 113,965.43 172.000 - CITY MANAGEMENT/ADMINISTRATION62.05 59,945.08 15,431.14 98,019.62 157,964.70 155,356.80 191.000 - FISCAL SERVICES54.10 99,889.91 21,366.20 117,726.33 217,616.24 198,994.95 215.000 - CLERK8.05 1,587.52 0.00 138.98 1,726.50 1,531.33 247.000 - BOARD OF REVIEW

59.63 39,679.86 9,851.45 58,620.13 98,299.99 103,046.49 257.000 - ASSESSOR17.27 6,142.80 806.66 1,282.20 7,425.00 5,679.80 262.000 - ELECTIONS58.96 31,548.80 3,760.29 45,323.36 76,872.16 58,789.79 265.000 - BUILDING AND GROUNDS30.15 31,433.45 2,616.65 13,566.55 45,000.00 68,575.00 266.000 - ATTORNEY58.56 39,260.73 3,690.71 55,485.19 94,745.92 92,465.33 276.000 - CEMETERY52.59 389,530.05 72,580.74 432,174.85 821,704.90 834,375.24 301.000 - POLICE136.98 (369.82)4.26 1,369.82 1,000.00 857.67 371.000 - BLDG INSPECTION / CODE ENFORCEMENT62.28 18,753.29 5,111.77 30,970.34 49,723.63 52,274.57 441.000 - DEPARTMENT OF PUBLIC WORKS0.00 2,500.00 0.00 0.00 2,500.00 534.19 445.000 - DRAINS - PUBLIC BENEFIT

71.76 13,722.27 9,242.55 34,866.13 48,588.40 59,763.65 448.000 - STREET LIGHTING27.24 44,776.33 416.83 16,763.31 61,539.64 43,796.50 526.000 - LANDFILL CLOSURE64.24 73,288.97 18,784.50 131,643.26 204,932.23 219,085.80 528.000 - REFUSE COLLECTION/DISPOSAL72.15 43,974.22 5,481.09 113,922.77 157,896.99 172,720.15 537.000 - AIRPORT130.03 (7,356.30)450.00 31,856.30 24,500.00 35,750.76 721.000 - PLANNING21.75 34,026.85 0.00 9,459.85 43,486.70 42,641.42 906.000 - DEBT SERVICE68.92 4,336.09 (1,132.40)9,613.91 13,950.00 19,933.68 955.000 - NON DEPARTMENTAL70.76 125,000.00 25,000.00 302,561.41 427,561.41 396,980.03 999.000 - TRANSFERS (OUT) AND OTHER USES

58.97 1,117,374.74 205,728.68 1,605,700.41 2,723,075.15 2,719,122.55 TOTAL EXPENDITURES

754.46 (577,897.66)(164,335.36)510,264.96 (67,632.70)(110,847.05)NET OF REVENUES & EXPENDITURES

58.97 1,117,374.74 205,728.68 1,605,700.41 2,723,075.15 2,719,122.55 TOTAL EXPENDITURES79.68 539,477.08 41,393.32 2,115,965.37 2,655,442.45 2,608,275.50 TOTAL REVENUES

Fund 101 - GENERAL FUND:

Treasurer's ReportPage 19 of 64

*NOTE: Available Balance / Pct Budget Used does not reflect amounts encumbered.

REVENUE AND EXPENDITURE REPORT FOR CITY OF CLARE 2/22Page:02/07/2020 09:42 AMUser: MICHELLEDB: Clare

PERIOD ENDING 01/31/2020% Fiscal Year Completed: 58.74

% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)

ACTIVITY FORMONTH 01/31/20

INCR (DECR)

YTD BALANCE01/31/2020

NORM (ABNORM)2019-20

AMENDED BUDGET

END BALANCE06/30/2019

NORM (ABNORM)DESCRIPTIONACCOUNT

Fund 150 - CEMETERY PERPETUAL CARE44.35 7,234.16 497.48 5,765.84 13,000.00 12,789.72 000.000 - GENERAL

44.35 7,234.16 497.48 5,765.84 13,000.00 12,789.72 TOTAL REVENUES

100.00 (600.00)0.00 600.00 0.00 0.00 276.000 - CEMETERY0.00 5,000.00 0.00 0.00 5,000.00 5,000.00 999.000 - TRANSFERS (OUT) AND OTHER USES

12.00 4,400.00 0.00 600.00 5,000.00 5,000.00 TOTAL EXPENDITURES

64.57 2,834.16 497.48 5,165.84 8,000.00 7,789.72 NET OF REVENUES & EXPENDITURES

12.00 4,400.00 0.00 600.00 5,000.00 5,000.00 TOTAL EXPENDITURES44.35 7,234.16 497.48 5,765.84 13,000.00 12,789.72 TOTAL REVENUES

Fund 150 - CEMETERY PERPETUAL CARE:

Treasurer's ReportPage 20 of 64

*NOTE: Available Balance / Pct Budget Used does not reflect amounts encumbered.

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PERIOD ENDING 01/31/2020% Fiscal Year Completed: 58.74

% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)

ACTIVITY FORMONTH 01/31/20

INCR (DECR)

YTD BALANCE01/31/2020

NORM (ABNORM)2019-20

AMENDED BUDGET

END BALANCE06/30/2019

NORM (ABNORM)DESCRIPTIONACCOUNT

Fund 202 - MAJOR STREETS38.42 223,790.50 39,936.22 139,628.28 363,418.78 354,141.54 000.000 - GENERAL

38.42 223,790.50 39,936.22 139,628.28 363,418.78 354,141.54 TOTAL REVENUES

38.74 5,196.55 580.42 3,286.13 8,482.68 5,884.40 444.000 - SIDEWALKS57.08 33,564.53 6,911.52 44,637.38 78,201.91 61,333.40 446.001 - STATE TRUNKLINE MAINTENANCE37.63 91,345.12 9,030.04 55,104.65 146,449.77 85,095.61 449.002 - PRESERVATION STREETS48.05 8,260.01 988.44 7,639.99 15,900.00 14,063.60 449.003 - WINTER MAINTENANCE59.37 7,501.92 1,450.23 10,963.09 18,465.01 15,748.43 449.004 - ADMIN, ENGINEERING & RECORD KEEPING58.35 41,650.00 8,350.00 58,350.00 100,000.00 100,000.00 999.000 - TRANSFERS (OUT) AND OTHER USES

48.97 187,518.13 27,310.65 179,981.24 367,499.37 282,125.44 TOTAL EXPENDITURES

988.90 36,272.37 12,625.57 (40,352.96)(4,080.59)72,016.10 NET OF REVENUES & EXPENDITURES

48.97 187,518.13 27,310.65 179,981.24 367,499.37 282,125.44 TOTAL EXPENDITURES38.42 223,790.50 39,936.22 139,628.28 363,418.78 354,141.54 TOTAL REVENUES

Fund 202 - MAJOR STREETS:

Treasurer's ReportPage 21 of 64

*NOTE: Available Balance / Pct Budget Used does not reflect amounts encumbered.

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PERIOD ENDING 01/31/2020% Fiscal Year Completed: 58.74

% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)

ACTIVITY FORMONTH 01/31/20

INCR (DECR)

YTD BALANCE01/31/2020

NORM (ABNORM)2019-20

AMENDED BUDGET

END BALANCE06/30/2019

NORM (ABNORM)DESCRIPTIONACCOUNT

Fund 203 - LOCAL STS FUND39.27 80,697.10 8,907.55 52,182.33 132,879.43 143,873.59 000.000 - GENERAL58.35 41,650.00 8,350.00 58,350.00 100,000.00 100,000.00 931.000 - TRANSFERS IN AND OTHER SOURCES

47.46 122,347.10 17,257.55 110,532.33 232,879.43 243,873.59 TOTAL REVENUES

54.93 2,696.64 580.39 3,286.04 5,982.68 5,622.48 444.000 - SIDEWALKS77.69 725.00 225.00 2,525.00 3,250.00 2,200.00 449.001 - CONSTRUCTION STREETS (INCL. ENG.& ROW)72.03 59,119.22 38,015.34 152,258.79 211,378.01 184,298.81 449.002 - PRESERVATION STREETS56.82 5,181.73 425.00 6,818.27 12,000.00 10,483.43 449.003 - WINTER MAINTENANCE57.06 6,726.68 1,225.25 8,938.33 15,665.01 14,403.48 449.004 - ADMIN, ENGINEERING & RECORD KEEPING0.00 0.00 0.00 0.00 0.00 226.65 955.000 - NON DEPARTMENTAL

70.01 74,449.27 40,470.98 173,826.43 248,275.70 217,234.85 TOTAL EXPENDITURES

411.10 47,897.83 (23,213.43)(63,294.10)(15,396.27)26,638.74 NET OF REVENUES & EXPENDITURES

70.01 74,449.27 40,470.98 173,826.43 248,275.70 217,234.85 TOTAL EXPENDITURES47.46 122,347.10 17,257.55 110,532.33 232,879.43 243,873.59 TOTAL REVENUES

Fund 203 - LOCAL STS FUND:

Treasurer's ReportPage 22 of 64

*NOTE: Available Balance / Pct Budget Used does not reflect amounts encumbered.

REVENUE AND EXPENDITURE REPORT FOR CITY OF CLARE 5/22Page:02/07/2020 09:42 AMUser: MICHELLEDB: Clare

PERIOD ENDING 01/31/2020% Fiscal Year Completed: 58.74

% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)

ACTIVITY FORMONTH 01/31/20

INCR (DECR)

YTD BALANCE01/31/2020

NORM (ABNORM)2019-20

AMENDED BUDGET

END BALANCE06/30/2019

NORM (ABNORM)DESCRIPTIONACCOUNT

Fund 204 - MUNICIPAL STREET FUND91.80 20,852.08 1,992.11 233,515.22 254,367.30 251,649.64 000.000 - GENERAL

91.80 20,852.08 1,992.11 233,515.22 254,367.30 251,649.64 TOTAL REVENUES

95.98 10,451.28 209,076.02 249,396.02 259,847.30 238,455.19 449.001 - CONSTRUCTION STREETS (INCL. ENG.& ROW)100.00 (378.00)0.00 378.00 0.00 601.72 955.000 - NON DEPARTMENTAL

96.12 10,073.28 209,076.02 249,774.02 259,847.30 239,056.91 TOTAL EXPENDITURES

296.69 10,778.80 (207,083.91)(16,258.80)(5,480.00)12,592.73 NET OF REVENUES & EXPENDITURES

96.12 10,073.28 209,076.02 249,774.02 259,847.30 239,056.91 TOTAL EXPENDITURES91.80 20,852.08 1,992.11 233,515.22 254,367.30 251,649.64 TOTAL REVENUES

Fund 204 - MUNICIPAL STREET FUND:

Treasurer's ReportPage 23 of 64

*NOTE: Available Balance / Pct Budget Used does not reflect amounts encumbered.

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PERIOD ENDING 01/31/2020% Fiscal Year Completed: 58.74

% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)

ACTIVITY FORMONTH 01/31/20

INCR (DECR)

YTD BALANCE01/31/2020

NORM (ABNORM)2019-20

AMENDED BUDGET

END BALANCE06/30/2019

NORM (ABNORM)DESCRIPTIONACCOUNT

Fund 206 - FIRE FUND20.83 189,105.98 14,542.46 49,747.63 238,853.61 213,778.58 000.000 - GENERAL100.00 0.00 0.00 97,039.67 97,039.67 96,001.54 931.000 - TRANSFERS IN AND OTHER SOURCES

43.70 189,105.98 14,542.46 146,787.30 335,893.28 309,780.12 TOTAL REVENUES

41.02 168,024.31 15,506.65 116,873.86 284,898.17 237,125.37 336.000 - FIRE DEPARTMENT100.00 0.00 0.00 44,264.23 44,264.23 44,264.23 906.000 - DEBT SERVICE100.00 0.00 0.00 20,347.83 20,347.83 20,652.33 999.000 - TRANSFERS (OUT) AND OTHER USES

51.93 168,024.31 15,506.65 181,485.92 349,510.23 302,041.93 TOTAL EXPENDITURES

254.82 21,081.67 (964.19)(34,698.62)(13,616.95)7,738.19 NET OF REVENUES & EXPENDITURES

51.93 168,024.31 15,506.65 181,485.92 349,510.23 302,041.93 TOTAL EXPENDITURES43.70 189,105.98 14,542.46 146,787.30 335,893.28 309,780.12 TOTAL REVENUES

Fund 206 - FIRE FUND:

Treasurer's ReportPage 24 of 64

*NOTE: Available Balance / Pct Budget Used does not reflect amounts encumbered.

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PERIOD ENDING 01/31/2020% Fiscal Year Completed: 58.74

% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)

ACTIVITY FORMONTH 01/31/20

INCR (DECR)

YTD BALANCE01/31/2020

NORM (ABNORM)2019-20

AMENDED BUDGET

END BALANCE06/30/2019

NORM (ABNORM)DESCRIPTIONACCOUNT

Fund 208 - PARKS AND RECREATION39.38 297,637.48 2,231.83 193,316.15 490,953.63 184,874.84 000.000 - GENERAL11.29 1,375,000.00 25,000.00 175,000.00 1,550,000.00 270,000.00 931.000 - TRANSFERS IN AND OTHER SOURCES

18.05 1,672,637.48 27,231.83 368,316.15 2,040,953.63 454,874.84 TOTAL REVENUES

6.80 1,742,992.26 12,060.32 127,241.31 1,870,233.57 252,016.21 751.001 - PARKS61.55 37,451.85 8,437.16 59,959.23 97,411.08 90,924.84 751.002 - RECREATION72.93 3,770.43 1,202.83 10,160.01 13,930.44 102,871.65 751.003 - RAILROAD DEPOT99.99 3.04 3,961.96 41,666.45 41,669.49 41,020.48 906.000 - DEBT SERVICE104.73 (94.50)0.00 2,094.50 2,000.00 2,282.08 955.000 - NON DEPARTMENTAL

11.91 1,784,123.08 25,662.27 241,121.50 2,025,244.58 489,115.26 TOTAL EXPENDITURES

809.69 (111,485.60)1,569.56 127,194.65 15,709.05 (34,240.42)NET OF REVENUES & EXPENDITURES

11.91 1,784,123.08 25,662.27 241,121.50 2,025,244.58 489,115.26 TOTAL EXPENDITURES18.05 1,672,637.48 27,231.83 368,316.15 2,040,953.63 454,874.84 TOTAL REVENUES

Fund 208 - PARKS AND RECREATION:

Treasurer's ReportPage 25 of 64

*NOTE: Available Balance / Pct Budget Used does not reflect amounts encumbered.

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PERIOD ENDING 01/31/2020% Fiscal Year Completed: 58.74

% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)

ACTIVITY FORMONTH 01/31/20

INCR (DECR)

YTD BALANCE01/31/2020

NORM (ABNORM)2019-20

AMENDED BUDGET

END BALANCE06/30/2019

NORM (ABNORM)DESCRIPTIONACCOUNT

Fund 210 - DDA(DOWNTOWN DVLPMT AUTHORITY)88.50 11,949.89 1,979.64 91,953.85 103,903.74 101,590.84 000.000 - GENERAL

88.50 11,949.89 1,979.64 91,953.85 103,903.74 101,590.84 TOTAL REVENUES

49.41 11,381.80 0.00 11,118.20 22,500.00 53,678.30 747.001 - DDA - OPERATIONS33.58 331.70 27.95 167.70 499.40 451.88 747.002 - DDA - MAINSTREET600.00 (1,000.00)0.00 1,200.00 200.00 101.25 747.003 - DDA - ART ALLEY89.77 3,809.75 0.00 33,433.25 37,243.00 36,440.26 906.000 - DEBT SERVICE

75.97 14,523.25 27.95 45,919.15 60,442.40 90,671.69 TOTAL EXPENDITURES

105.92 (2,573.36)1,951.69 46,034.70 43,461.34 10,919.15 NET OF REVENUES & EXPENDITURES

75.97 14,523.25 27.95 45,919.15 60,442.40 90,671.69 TOTAL EXPENDITURES88.50 11,949.89 1,979.64 91,953.85 103,903.74 101,590.84 TOTAL REVENUES

Fund 210 - DDA(DOWNTOWN DVLPMT AUTHORITY):

Treasurer's ReportPage 26 of 64

*NOTE: Available Balance / Pct Budget Used does not reflect amounts encumbered.

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PERIOD ENDING 01/31/2020% Fiscal Year Completed: 58.74

% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)

ACTIVITY FORMONTH 01/31/20

INCR (DECR)

YTD BALANCE01/31/2020

NORM (ABNORM)2019-20

AMENDED BUDGET

END BALANCE06/30/2019

NORM (ABNORM)DESCRIPTIONACCOUNT

Fund 211 - SIDEWALK REPLACEMENT FUND0.00 0.00 0.00 0.00 0.00 0.38 000.000 - GENERAL

0.00 0.00 0.00 0.00 0.00 0.38 TOTAL REVENUES

0.00 350.00 0.00 0.00 350.00 341.71 444.000 - SIDEWALKS0.00 0.00 0.00 0.00 0.00 2.62 955.000 - NON DEPARTMENTAL

0.00 350.00 0.00 0.00 350.00 344.33 TOTAL EXPENDITURES

0.00 (350.00)0.00 0.00 (350.00)(343.95)NET OF REVENUES & EXPENDITURES

0.00 350.00 0.00 0.00 350.00 344.33 TOTAL EXPENDITURES0.00 0.00 0.00 0.00 0.00 0.38 TOTAL REVENUES

Fund 211 - SIDEWALK REPLACEMENT FUND:

Treasurer's ReportPage 27 of 64

*NOTE: Available Balance / Pct Budget Used does not reflect amounts encumbered.

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PERIOD ENDING 01/31/2020% Fiscal Year Completed: 58.74

% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)

ACTIVITY FORMONTH 01/31/20

INCR (DECR)

YTD BALANCE01/31/2020

NORM (ABNORM)2019-20

AMENDED BUDGET

END BALANCE06/30/2019

NORM (ABNORM)DESCRIPTIONACCOUNT

Fund 214 - LOCAL DEVELOPMENT FINANCE AUTH107.04 (211.59)276.08 3,216.05 3,004.46 0.00 000.000 - GENERAL

107.04 (211.59)276.08 3,216.05 3,004.46 0.00 TOTAL REVENUES

97.85 64.49 0.00 2,939.97 3,004.46 0.00 999.000 - TRANSFERS (OUT) AND OTHER USES

97.85 64.49 0.00 2,939.97 3,004.46 0.00 TOTAL EXPENDITURES

100.00 (276.08)276.08 276.08 0.00 0.00 NET OF REVENUES & EXPENDITURES

97.85 64.49 0.00 2,939.97 3,004.46 0.00 TOTAL EXPENDITURES107.04 (211.59)276.08 3,216.05 3,004.46 0.00 TOTAL REVENUES

Fund 214 - LOCAL DEVELOPMENT FINANCE AUTH:

Treasurer's ReportPage 28 of 64

*NOTE: Available Balance / Pct Budget Used does not reflect amounts encumbered.

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PERIOD ENDING 01/31/2020% Fiscal Year Completed: 58.74

% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)

ACTIVITY FORMONTH 01/31/20

INCR (DECR)

YTD BALANCE01/31/2020

NORM (ABNORM)2019-20

AMENDED BUDGET

END BALANCE06/30/2019

NORM (ABNORM)DESCRIPTIONACCOUNT

Fund 243 - BROWNFIELD REDEVELOPMENT AUTHORITY FUND439.00 (13.56)4.91 17.56 4.00 9.23 000.000 - GENERAL

439.00 (13.56)4.91 17.56 4.00 9.23 TOTAL REVENUES

439.00 (13.56)4.91 17.56 4.00 9.23 NET OF REVENUES & EXPENDITURES

0.00 0.00 0.00 0.00 0.00 0.00 TOTAL EXPENDITURES439.00 (13.56)4.91 17.56 4.00 9.23 TOTAL REVENUES

Fund 243 - BROWNFIELD REDEVELOPMENT AUTHORITY FUND:

Treasurer's ReportPage 29 of 64

*NOTE: Available Balance / Pct Budget Used does not reflect amounts encumbered.

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PERIOD ENDING 01/31/2020% Fiscal Year Completed: 58.74

% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)

ACTIVITY FORMONTH 01/31/20

INCR (DECR)

YTD BALANCE01/31/2020

NORM (ABNORM)2019-20

AMENDED BUDGET

END BALANCE06/30/2019

NORM (ABNORM)DESCRIPTIONACCOUNT

Fund 265 - DRUG LAW ENFORCEMENT FUND0.39 1,992.17 2.11 7.83 2,000.00 2,723.92 000.000 - GENERAL

0.39 1,992.17 2.11 7.83 2,000.00 2,723.92 TOTAL REVENUES

14.34 1,553.00 0.00 260.00 1,813.00 1,919.50 301.000 - POLICE

14.34 1,553.00 0.00 260.00 1,813.00 1,919.50 TOTAL EXPENDITURES

134.85 439.17 2.11 (252.17)187.00 804.42 NET OF REVENUES & EXPENDITURES

14.34 1,553.00 0.00 260.00 1,813.00 1,919.50 TOTAL EXPENDITURES0.39 1,992.17 2.11 7.83 2,000.00 2,723.92 TOTAL REVENUES

Fund 265 - DRUG LAW ENFORCEMENT FUND:

Treasurer's ReportPage 30 of 64

*NOTE: Available Balance / Pct Budget Used does not reflect amounts encumbered.

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PERIOD ENDING 01/31/2020% Fiscal Year Completed: 58.74

% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)

ACTIVITY FORMONTH 01/31/20

INCR (DECR)

YTD BALANCE01/31/2020

NORM (ABNORM)2019-20

AMENDED BUDGET

END BALANCE06/30/2019

NORM (ABNORM)DESCRIPTIONACCOUNT

Fund 287 - POLICE TRAINING 302 FUND0.00 1,500.00 0.00 0.00 1,500.00 0.00 000.000 - GENERAL

0.00 1,500.00 0.00 0.00 1,500.00 0.00 TOTAL REVENUES

0.00 1,500.00 0.00 0.00 1,500.00 1,526.98 301.000 - POLICE

0.00 1,500.00 0.00 0.00 1,500.00 1,526.98 TOTAL EXPENDITURES

0.00 0.00 0.00 0.00 0.00 (1,526.98)NET OF REVENUES & EXPENDITURES

0.00 1,500.00 0.00 0.00 1,500.00 1,526.98 TOTAL EXPENDITURES0.00 1,500.00 0.00 0.00 1,500.00 0.00 TOTAL REVENUES

Fund 287 - POLICE TRAINING 302 FUND:

Treasurer's ReportPage 31 of 64

*NOTE: Available Balance / Pct Budget Used does not reflect amounts encumbered.

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PERIOD ENDING 01/31/2020% Fiscal Year Completed: 58.74

% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)

ACTIVITY FORMONTH 01/31/20

INCR (DECR)

YTD BALANCE01/31/2020

NORM (ABNORM)2019-20

AMENDED BUDGET

END BALANCE06/30/2019

NORM (ABNORM)DESCRIPTIONACCOUNT

Fund 303 - PUBLIC SAFETY BLDG DEBT SERVIC100.00 0.00 0.00 50,869.57 50,869.57 51,630.82 931.000 - TRANSFERS IN AND OTHER SOURCES

100.00 0.00 0.00 50,869.57 50,869.57 51,630.82 TOTAL REVENUES

100.00 0.00 0.00 50,869.57 50,869.57 51,630.82 223.000 - DEBT SERVICE

100.00 0.00 0.00 50,869.57 50,869.57 51,630.82 TOTAL EXPENDITURES

0.00 0.00 0.00 0.00 0.00 0.00 NET OF REVENUES & EXPENDITURES

100.00 0.00 0.00 50,869.57 50,869.57 51,630.82 TOTAL EXPENDITURES100.00 0.00 0.00 50,869.57 50,869.57 51,630.82 TOTAL REVENUES

Fund 303 - PUBLIC SAFETY BLDG DEBT SERVIC:

Treasurer's ReportPage 32 of 64

*NOTE: Available Balance / Pct Budget Used does not reflect amounts encumbered.

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PERIOD ENDING 01/31/2020% Fiscal Year Completed: 58.74

% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)

ACTIVITY FORMONTH 01/31/20

INCR (DECR)

YTD BALANCE01/31/2020

NORM (ABNORM)2019-20

AMENDED BUDGET

END BALANCE06/30/2019

NORM (ABNORM)DESCRIPTIONACCOUNT

Fund 590 - SEWER SYSTEM FUND53.60 448,713.90 77,677.39 518,276.59 966,990.49 952,521.42 000.000 - GENERAL

53.60 448,713.90 77,677.39 518,276.59 966,990.49 952,521.42 TOTAL REVENUES

39.78 463,689.28 48,150.05 306,301.46 769,990.74 761,521.09 536.001 - SEWER TREATMENT AND PUMPING50.47 117,836.47 19,542.34 120,090.90 237,927.37 184,067.16 536.002 - SEWER COLLECTION37.56 59,957.50 0.00 36,068.89 96,026.39 71,301.36 906.000 - DEBT SERVICE100.00 0.00 0.00 10,000.00 10,000.00 39,728.96 999.000 - TRANSFERS (OUT) AND OTHER USES

42.41 641,483.25 67,692.39 472,461.25 1,113,944.50 1,056,618.57 TOTAL EXPENDITURES

31.18 (192,769.35)9,985.00 45,815.34 (146,954.01)(104,097.15)NET OF REVENUES & EXPENDITURES

42.41 641,483.25 67,692.39 472,461.25 1,113,944.50 1,056,618.57 TOTAL EXPENDITURES53.60 448,713.90 77,677.39 518,276.59 966,990.49 952,521.42 TOTAL REVENUES

Fund 590 - SEWER SYSTEM FUND:

Treasurer's ReportPage 33 of 64

*NOTE: Available Balance / Pct Budget Used does not reflect amounts encumbered.

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PERIOD ENDING 01/31/2020% Fiscal Year Completed: 58.74

% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)

ACTIVITY FORMONTH 01/31/20

INCR (DECR)

YTD BALANCE01/31/2020

NORM (ABNORM)2019-20

AMENDED BUDGET

END BALANCE06/30/2019

NORM (ABNORM)DESCRIPTIONACCOUNT

Fund 591 - WATER SYSTEM FUND49.57 485,289.70 58,708.57 477,100.56 962,390.26 827,985.32 000.000 - GENERAL72.95 405,000.00 0.00 1,092,000.00 1,497,000.00 0.00 931.000 - TRANSFERS IN AND OTHER SOURCES

63.80 890,289.70 58,708.57 1,569,100.56 2,459,390.26 827,985.32 TOTAL REVENUES

66.53 601,881.62 25,431.30 1,196,532.69 1,798,414.31 409,251.92 536.003 - TREATMENT, PUMPING AND STORAGE61.72 142,016.02 90,576.90 228,990.58 371,006.60 251,222.54 536.004 - WATER DISTRIBUTION41.73 80,176.20 11,410.61 57,418.45 137,594.65 123,405.29 536.005 - PRINCIPAL RESPONSIBLE PARTY #119.38 63,837.78 4,278.18 15,346.26 79,184.04 20,142.35 906.000 - DEBT SERVICE100.00 0.00 0.00 10,000.00 10,000.00 27,186.68 999.000 - TRANSFERS (OUT) AND OTHER USES

62.95 887,911.62 131,696.99 1,508,287.98 2,396,199.60 831,208.78 TOTAL EXPENDITURES

96.24 2,378.08 (72,988.42)60,812.58 63,190.66 (3,223.46)NET OF REVENUES & EXPENDITURES

62.95 887,911.62 131,696.99 1,508,287.98 2,396,199.60 831,208.78 TOTAL EXPENDITURES63.80 890,289.70 58,708.57 1,569,100.56 2,459,390.26 827,985.32 TOTAL REVENUES

Fund 591 - WATER SYSTEM FUND:

Treasurer's ReportPage 34 of 64

*NOTE: Available Balance / Pct Budget Used does not reflect amounts encumbered.

REVENUE AND EXPENDITURE REPORT FOR CITY OF CLARE 17/22Page:02/07/2020 09:42 AMUser: MICHELLEDB: Clare

PERIOD ENDING 01/31/2020% Fiscal Year Completed: 58.74

% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)

ACTIVITY FORMONTH 01/31/20

INCR (DECR)

YTD BALANCE01/31/2020

NORM (ABNORM)2019-20

AMENDED BUDGET

END BALANCE06/30/2019

NORM (ABNORM)DESCRIPTIONACCOUNT

Fund 636 - DATA PROCESSING73.93 32,337.16 6,498.56 91,712.84 124,050.00 81,916.94 000.000 - GENERAL

73.93 32,337.16 6,498.56 91,712.84 124,050.00 81,916.94 TOTAL REVENUES

89.56 14,860.18 491.79 127,489.82 142,350.00 41,052.72 228.000 - DATA PROCESSING, INFORMATION TECHNOLOGY100.00 0.00 0.00 11,000.00 11,000.00 11,000.00 999.000 - TRANSFERS (OUT) AND OTHER USES

90.31 14,860.18 491.79 138,489.82 153,350.00 52,052.72 TOTAL EXPENDITURES

159.65 17,476.98 6,006.77 (46,776.98)(29,300.00)29,864.22 NET OF REVENUES & EXPENDITURES

90.31 14,860.18 491.79 138,489.82 153,350.00 52,052.72 TOTAL EXPENDITURES73.93 32,337.16 6,498.56 91,712.84 124,050.00 81,916.94 TOTAL REVENUES

Fund 636 - DATA PROCESSING:

Treasurer's ReportPage 35 of 64

*NOTE: Available Balance / Pct Budget Used does not reflect amounts encumbered.

REVENUE AND EXPENDITURE REPORT FOR CITY OF CLARE 18/22Page:02/07/2020 09:42 AMUser: MICHELLEDB: Clare

PERIOD ENDING 01/31/2020% Fiscal Year Completed: 58.74

% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)

ACTIVITY FORMONTH 01/31/20

INCR (DECR)

YTD BALANCE01/31/2020

NORM (ABNORM)2019-20

AMENDED BUDGET

END BALANCE06/30/2019

NORM (ABNORM)DESCRIPTIONACCOUNT

Fund 641 - MOBILE EQUIPMENT68.76 120,502.23 32,153.97 265,214.05 385,716.28 342,127.61 000.000 - GENERAL0.00 0.00 0.00 0.00 0.00 330,100.00 931.000 - TRANSFERS IN AND OTHER SOURCES

68.76 120,502.23 32,153.97 265,214.05 385,716.28 672,227.61 TOTAL REVENUES

66.54 115,951.23 29,112.76 230,548.84 346,500.07 417,605.83 441.000 - DEPARTMENT OF PUBLIC WORKS100.00 0.00 0.00 32,429.09 32,429.09 13,864.05 906.000 - DEBT SERVICE100.00 0.00 0.00 1,000.00 1,000.00 1,000.00 999.000 - TRANSFERS (OUT) AND OTHER USES

69.48 115,951.23 29,112.76 263,977.93 379,929.16 432,469.88 TOTAL EXPENDITURES

21.36 4,551.00 3,041.21 1,236.12 5,787.12 239,757.73 NET OF REVENUES & EXPENDITURES

69.48 115,951.23 29,112.76 263,977.93 379,929.16 432,469.88 TOTAL EXPENDITURES68.76 120,502.23 32,153.97 265,214.05 385,716.28 672,227.61 TOTAL REVENUES

Fund 641 - MOBILE EQUIPMENT:

Treasurer's ReportPage 36 of 64

*NOTE: Available Balance / Pct Budget Used does not reflect amounts encumbered.

REVENUE AND EXPENDITURE REPORT FOR CITY OF CLARE 19/22Page:02/07/2020 09:42 AMUser: MICHELLEDB: Clare

PERIOD ENDING 01/31/2020% Fiscal Year Completed: 58.74

% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)

ACTIVITY FORMONTH 01/31/20

INCR (DECR)

YTD BALANCE01/31/2020

NORM (ABNORM)2019-20

AMENDED BUDGET

END BALANCE06/30/2019

NORM (ABNORM)DESCRIPTIONACCOUNT

Fund 765 - HATTON TOWNSHIP LANDFILL TRUST FUND0.00 1,000.00 0.00 0.00 1,000.00 2,040.77 000.000 - GENERAL

0.00 1,000.00 0.00 0.00 1,000.00 2,040.77 TOTAL REVENUES

0.00 1,000.00 0.00 0.00 1,000.00 2,040.77 NET OF REVENUES & EXPENDITURES

0.00 0.00 0.00 0.00 0.00 0.00 TOTAL EXPENDITURES0.00 1,000.00 0.00 0.00 1,000.00 2,040.77 TOTAL REVENUES

Fund 765 - HATTON TOWNSHIP LANDFILL TRUST FUND:

Treasurer's ReportPage 37 of 64

*NOTE: Available Balance / Pct Budget Used does not reflect amounts encumbered.

REVENUE AND EXPENDITURE REPORT FOR CITY OF CLARE 20/22Page:02/07/2020 09:42 AMUser: MICHELLEDB: Clare

PERIOD ENDING 01/31/2020% Fiscal Year Completed: 58.74

% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)

ACTIVITY FORMONTH 01/31/20

INCR (DECR)

YTD BALANCE01/31/2020

NORM (ABNORM)2019-20

AMENDED BUDGET

END BALANCE06/30/2019

NORM (ABNORM)DESCRIPTIONACCOUNT

Fund 901 - GENERAL FIXED ASSETS0.00 0.00 0.00 0.00 0.00 28,263.00 000.000 - GENERAL0.00 0.00 0.00 0.00 0.00 128,438.00 101.000 - CITY COMMISSION0.00 0.00 0.00 0.00 0.00 99,573.00 301.000 - POLICE0.00 0.00 0.00 0.00 0.00 78,898.00 441.000 - DEPARTMENT OF PUBLIC WORKS0.00 0.00 0.00 0.00 0.00 70,916.00 751.001 - PARKS

0.00 0.00 0.00 0.00 0.00 406,088.00 TOTAL EXPENDITURES

0.00 0.00 0.00 0.00 0.00 (406,088.00)NET OF REVENUES & EXPENDITURES

0.00 0.00 0.00 0.00 0.00 406,088.00 TOTAL EXPENDITURES0.00 0.00 0.00 0.00 0.00 0.00 TOTAL REVENUES

Fund 901 - GENERAL FIXED ASSETS:

Treasurer's ReportPage 38 of 64

*NOTE: Available Balance / Pct Budget Used does not reflect amounts encumbered.

REVENUE AND EXPENDITURE REPORT FOR CITY OF CLARE 21/22Page:02/07/2020 09:42 AMUser: MICHELLEDB: Clare

PERIOD ENDING 01/31/2020% Fiscal Year Completed: 58.74

% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)

ACTIVITY FORMONTH 01/31/20

INCR (DECR)

YTD BALANCE01/31/2020

NORM (ABNORM)2019-20

AMENDED BUDGET

END BALANCE06/30/2019

NORM (ABNORM)DESCRIPTIONACCOUNT

Fund 902 - GENERAL LONG-TERM DEBT0.00 0.00 0.00 0.00 0.00 57,867.17 000.000 - GENERAL

0.00 0.00 0.00 0.00 0.00 57,867.17 TOTAL EXPENDITURES

0.00 0.00 0.00 0.00 0.00 (57,867.17)NET OF REVENUES & EXPENDITURES

0.00 0.00 0.00 0.00 0.00 57,867.17 TOTAL EXPENDITURES0.00 0.00 0.00 0.00 0.00 0.00 TOTAL REVENUES

Fund 902 - GENERAL LONG-TERM DEBT:

Treasurer's ReportPage 39 of 64

*NOTE: Available Balance / Pct Budget Used does not reflect amounts encumbered.

REVENUE AND EXPENDITURE REPORT FOR CITY OF CLARE 22/22Page:02/07/2020 09:42 AMUser: MICHELLEDB: Clare

PERIOD ENDING 01/31/2020% Fiscal Year Completed: 58.74

% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)

ACTIVITY FORMONTH 01/31/20

INCR (DECR)

YTD BALANCE01/31/2020

NORM (ABNORM)2019-20

AMENDED BUDGET

END BALANCE06/30/2019

NORM (ABNORM)DESCRIPTIONACCOUNT

Fund 934 - GASB ACCRUALS0.00 0.00 0.00 0.00 0.00 43,829.00 000.000 - GENERAL0.00 0.00 0.00 0.00 0.00 (5,284.00) 101.000 - CITY COMMISSION0.00 0.00 0.00 0.00 0.00 (7,800.00) 301.000 - POLICE0.00 0.00 0.00 0.00 0.00 (16,684.00) 441.000 - DEPARTMENT OF PUBLIC WORKS0.00 0.00 0.00 0.00 0.00 (15,300.00) 590.000 - GASB 34 - SEWER0.00 0.00 0.00 0.00 0.00 (11,275.00) 591.000 - GASB 34 - WATER0.00 0.00 0.00 0.00 0.00 (4,136.00) 751.001 - PARKS

0.00 0.00 0.00 0.00 0.00 (16,650.00) TOTAL REVENUES

0.00 0.00 0.00 0.00 0.00 30,968.00 590.000 - GASB 34 - SEWER0.00 0.00 0.00 0.00 0.00 25,338.00 591.000 - GASB 34 - WATER

0.00 0.00 0.00 0.00 0.00 56,306.00 TOTAL EXPENDITURES

0.00 0.00 0.00 0.00 0.00 (72,956.00)NET OF REVENUES & EXPENDITURES

0.00 0.00 0.00 0.00 0.00 56,306.00 TOTAL EXPENDITURES0.00 0.00 0.00 0.00 0.00 (16,650.00)TOTAL REVENUES

Fund 934 - GASB ACCRUALS:

409.14 (740,655.55)(432,624.93)595,184.20 (145,471.35)(381,019.18)NET OF REVENUES & EXPENDITURES

50.45 5,024,159.83 752,777.13 5,115,695.19 10,139,855.02 7,292,401.38 TOTAL EXPENDITURES - ALL FUNDS57.14 4,283,504.28 320,152.20 5,710,879.39 9,994,383.67 6,911,382.20 TOTAL REVENUES - ALL FUNDS

Treasurer's ReportPage 40 of 64

City of Clare

Comparative Balance Sheet

Prepared as of

January 31, 2020

Treasurer's ReportPage 41 of 64

COMPARATIVE BALANCE SHEET FOR CITY OF CLARE 1/23Page:02/07/2020 09:41 AMUser: MICHELLEDB: Clare Fund 101 GENERAL FUND

PERIOD ENDED01/31/2020

PERIOD ENDED01/31/2019DescriptionGL Number

*** Assets ***

580,398.28 60,308.34 CASH101-000.000-001.000550.00 350.00 CASH ON HAND101-000.000-001.002100.00 100.00 PETTY CASH101-000.000-001.003

1,000.00 1,000.00 ACH RECEIPT ACCT101-000.000-001.00974,555.77 74,270.80 CASH - MERCANTILE101-000.000-002.001

0.00 410,000.00 CERTIFICATES OF DEPOSIT/ REPURCHASE AGR.101-000.000-003.00030,088.74 26,206.97 ACCOUNTS RECEIVABLE101-000.000-040.00013,605.02 14,775.56 A/R UTILITIES101-000.000-043.000

407.00 (50.00)ALLOWANCE FOR UNCOLLECTIBLE ACCOUNTS101-000.000-043.001250.56 140.47 DUE FROM TAX FUND101-000.000-084.703

2,988.95 3,963.46 INVENTORY101-000.000-111.00014,403.93 22,822.89 INVENTORY - AIRPORT FUEL101-000.000-111.001

(6.00)0.00 PREPAID SALES TAX - AVIATION FUEL101-000.000-123.537

718,342.25 613,888.49 Total Assets

*** Liabilities ***

671.17 0.00 ACCTS PAYABLE101-000.000-202.0000.00 210.00 DUE TO COUNTY- TR FEES101-000.000-214.2220.00 840.00 DUE TO COUNTY - SCHOOL TR FEES101-000.000-214.225

175.28 264.07 DUE TO STATE OF MICHIGAN - AIRPORT101-000.000-228.0006.84 17.25 DUE TO THE STATE OF MICHIGAN - BAGS101-000.000-228.101

290.00 290.00 UNDISTRIBUTED RECEIPTS101-000.000-273.00048.66 0.00 DUE TO UTILITY CUSTOMERS101-000.000-276.000

1,191.95 1,621.32 Total Liabilities

*** Fund Balance ***

206,885.34 317,732.39 FISCAL FUND BALANCE101-000.000-391.000

206,885.34 317,732.39 Total Fund Balance

206,885.34 317,732.39 Beginning Fund Balance

510,264.96 294,534.78 Net of Revenues VS Expenditures717,150.30 612,267.17 Ending Fund Balance718,342.25 613,888.49 Total Liabilities And Fund Balance

Treasurer's ReportPage 42 of 64

COMPARATIVE BALANCE SHEET FOR CITY OF CLARE 2/23Page:02/07/2020 09:41 AMUser: MICHELLEDB: Clare Fund 150 CEMETERY PERPETUAL CARE

PERIOD ENDED01/31/2020

PERIOD ENDED01/31/2019DescriptionGL Number

*** Assets ***

25,405.37 18,246.71 CASH150-000.000-001.000275,000.00 275,000.00 REPURCHASE AGREEMENTS150-000.000-003.000

300,405.37 293,246.71 Total Assets

*** Liabilities ***

0.00 0.00 Total Liabilities

*** Fund Balance ***

7,574.76 7,085.04 FUND BALANCE150-000.000-390.000287,664.77 280,364.77 NONEXPENDABLE FUND BALANCE150-000.000-390.001

295,239.53 287,449.81 Total Fund Balance

295,239.53 287,449.81 Beginning Fund Balance

5,165.84 5,796.90 Net of Revenues VS Expenditures300,405.37 293,246.71 Ending Fund Balance300,405.37 293,246.71 Total Liabilities And Fund Balance

Treasurer's ReportPage 43 of 64

COMPARATIVE BALANCE SHEET FOR CITY OF CLARE 3/23Page:02/07/2020 09:41 AMUser: MICHELLEDB: Clare Fund 202 MAJOR STREETS

PERIOD ENDED01/31/2020

PERIOD ENDED01/31/2019DescriptionGL Number

*** Assets ***

39,396.19 19,639.36 CASH202-000.000-001.000175,000.00 130,000.00 REPURCHASE AGREEMENTS202-000.000-003.000

214,396.19 149,639.36 Total Assets

*** Liabilities ***

5.84 0.00 ACCOUNTS PAYABLE202-000.000-202.000

5.84 0.00 Total Liabilities

*** Fund Balance ***

254,743.31 182,727.21 FISCAL FUND BALANCE202-000.000-391.000

254,743.31 182,727.21 Total Fund Balance

254,743.31 182,727.21 Beginning Fund Balance

(40,352.96)(33,087.85)Net of Revenues VS Expenditures214,390.35 149,639.36 Ending Fund Balance214,396.19 149,639.36 Total Liabilities And Fund Balance

Treasurer's ReportPage 44 of 64

COMPARATIVE BALANCE SHEET FOR CITY OF CLARE 4/23Page:02/07/2020 09:41 AMUser: MICHELLEDB: Clare Fund 203 LOCAL STS FUND

PERIOD ENDED01/31/2020

PERIOD ENDED01/31/2019DescriptionGL Number

*** Assets ***

(4,286.27)18,006.50 CASH203-000.000-001.0000.00 25,000.00 REPURCHASE AGREEMENTS203-000.000-003.000

1,542.27 3,342.65 SPECIAL ASSESSMENTS RECEIVABLE203-000.000-045.000

(2,744.00)46,349.15 Total Assets

*** Liabilities ***

1,542.27 3,342.65 DEFERRED REVENUES203-000.000-339.000

1,542.27 3,342.65 Total Liabilities

*** Fund Balance ***

59,007.83 32,368.09 FISCAL FUND BALANCE203-000.000-391.000

59,007.83 32,368.09 Total Fund Balance

0.00 1.00 Fund Balance Adjustments

59,007.83 32,368.09 Beginning Fund Balance

(63,294.10)10,638.41 Net of Revenues VS Expenditures

(4,286.27)43,007.50 Ending Fund Balance(2,744.00)46,349.15 Total Liabilities And Fund Balance

Treasurer's ReportPage 45 of 64

COMPARATIVE BALANCE SHEET FOR CITY OF CLARE 5/23Page:02/07/2020 09:41 AMUser: MICHELLEDB: Clare Fund 204 MUNICIPAL STREET FUND

PERIOD ENDED01/31/2020

PERIOD ENDED01/31/2019DescriptionGL Number

*** Assets ***

15,981.47 16,205.96 CASH204-000.000-001.0000.00 30,000.00 CERTIFICATES OF DEPOSIT/ REPURCHASE AGR.204-000.000-003.000

15,981.47 46,205.96 Total Assets

*** Liabilities ***

0.00 0.00 Total Liabilities

*** Fund Balance ***

32,240.27 19,648.54 FISCAL FUND BALANCE204-000.000-391.000

32,240.27 19,648.54 Total Fund Balance

0.00 (1.00)Fund Balance Adjustments

32,240.27 19,648.54 Beginning Fund Balance

(16,258.80)26,557.42 Net of Revenues VS Expenditures

15,981.47 46,204.96 Ending Fund Balance15,981.47 46,205.96 Total Liabilities And Fund Balance

Treasurer's ReportPage 46 of 64

COMPARATIVE BALANCE SHEET FOR CITY OF CLARE 6/23Page:02/07/2020 09:41 AMUser: MICHELLEDB: Clare Fund 206 FIRE FUND

PERIOD ENDED01/31/2020

PERIOD ENDED01/31/2019DescriptionGL Number

*** Assets ***

363,413.12 14,759.50 CASH206-000.000-001.0000.00 320,000.00 REPURCHASE AGREEMENTS206-000.000-003.000

10,095.46 3,910.00 ACCOUNTS RECEIVABLE206-000.000-040.0001,424.00 444.33 ALLOWANCE FOR UNCOLLECTIBLE ACCOUNTS206-000.000-043.001

253.10 1,309.74 INVENTORY206-000.000-111.000

375,185.68 340,423.57 Total Assets

*** Liabilities ***

87,935.79 86,519.12 DEFERRED REVENUES206-000.000-339.000

87,935.79 86,519.12 Total Liabilities

*** Fund Balance ***

321,948.51 314,211.32 FISCAL FUND BALANCE206-000.000-391.000

321,948.51 314,211.32 Total Fund Balance

0.00 (1.00)Fund Balance Adjustments

321,948.51 314,211.32 Beginning Fund Balance

(34,698.62)(60,306.87)Net of Revenues VS Expenditures

287,249.89 253,903.45 Ending Fund Balance375,185.68 340,423.57 Total Liabilities And Fund Balance

Treasurer's ReportPage 47 of 64

COMPARATIVE BALANCE SHEET FOR CITY OF CLARE 7/23Page:02/07/2020 09:41 AMUser: MICHELLEDB: Clare Fund 208 PARKS AND RECREATION

PERIOD ENDED01/31/2020

PERIOD ENDED01/31/2019DescriptionGL Number

*** Assets ***

137,029.86 9,389.17 CASH208-000.000-001.000312.89 0.00 ACCOUNTS RECEIVABLE208-000.000-040.000

0.00 14,850.00 SPECIAL ASSESSMENTS RECEIVABLE208-000.000-045.000

137,342.75 24,239.17 Total Assets

*** Liabilities ***

975.00 850.00 DEPOSITS PAYABLE - PARK RENTALS208-000.000-283.0000.00 14,850.00 DEFERRED REVENUES208-000.000-339.000

975.00 15,700.00 Total Liabilities

*** Fund Balance ***

9,173.10 43,413.52 FUND BALANCE208-000.000-390.000

9,173.10 43,413.52 Total Fund Balance

9,173.10 43,413.52 Beginning Fund Balance

127,194.65 (34,874.35)Net of Revenues VS Expenditures136,367.75 8,539.17 Ending Fund Balance137,342.75 24,239.17 Total Liabilities And Fund Balance

Treasurer's ReportPage 48 of 64

COMPARATIVE BALANCE SHEET FOR CITY OF CLARE 8/23Page:02/07/2020 09:41 AMUser: MICHELLEDB: Clare Fund 210 DDA(DOWNTOWN DVLPMT AUTHORITY)

PERIOD ENDED01/31/2020

PERIOD ENDED01/31/2019DescriptionGL Number

*** Assets ***

85,090.06 30,849.42 CASH210-000.000-001.0000.00 2,252.69 ACCOUNTS RECEIVABLE210-000.000-040.000

85,090.06 33,102.11 Total Assets

*** Liabilities ***

0.00 0.00 Total Liabilities

*** Fund Balance ***

39,055.36 28,136.21 FISCAL FUND BALANCE210-000.000-391.000

39,055.36 28,136.21 Total Fund Balance

39,055.36 28,136.21 Beginning Fund Balance

46,034.70 4,965.90 Net of Revenues VS Expenditures85,090.06 33,102.11 Ending Fund Balance85,090.06 33,102.11 Total Liabilities And Fund Balance

Treasurer's ReportPage 49 of 64

COMPARATIVE BALANCE SHEET FOR CITY OF CLARE 9/23Page:02/07/2020 09:41 AMUser: MICHELLEDB: Clare Fund 211 SIDEWALK REPLACEMENT FUND

PERIOD ENDED01/31/2020

PERIOD ENDED01/31/2019DescriptionGL Number

*** Assets ***

0.00 343.51 CASH211-000.000-001.000

0.00 343.51 Total Assets

*** Liabilities ***

0.00 0.00 Total Liabilities

*** Fund Balance ***

0.00 345.95 FUND BALANCE211-000.000-390.000

0.00 345.95 Total Fund Balance

0.00 (2.00)Fund Balance Adjustments

0.00 345.95 Beginning Fund Balance

0.00 (2.44)Net of Revenues VS Expenditures

0.00 341.51 Ending Fund Balance0.00 343.51 Total Liabilities And Fund Balance

Treasurer's ReportPage 50 of 64

COMPARATIVE BALANCE SHEET FOR CITY OF CLARE 10/23Page:02/07/2020 09:41 AMUser: MICHELLEDB: Clare Fund 214 LOCAL DEVELOPMENT FINANCE AUTH

PERIOD ENDED01/31/2020

PERIOD ENDED01/31/2019DescriptionGL Number

*** Assets ***

276.08 0.00 CASH214-000.000-001.000

276.08 0.00 Total Assets

*** Liabilities ***

0.00 0.00 Total Liabilities

*** Fund Balance ***

0.00 0.00 Total Fund Balance

0.00 0.00 Beginning Fund Balance

276.08 0.00 Net of Revenues VS Expenditures276.08 0.00 Ending Fund Balance276.08 0.00 Total Liabilities And Fund Balance

Treasurer's ReportPage 51 of 64

COMPARATIVE BALANCE SHEET FOR CITY OF CLARE 11/23Page:02/07/2020 09:41 AMUser: MICHELLEDB: Clare Fund 243 BROWNFIELD REDEVELOPMENT AUTHORITY FUND

PERIOD ENDED01/31/2020

PERIOD ENDED01/31/2019DescriptionGL Number

*** Assets ***

4,626.63 4,602.42 CASH243-000.000-001.000

4,626.63 4,602.42 Total Assets

*** Liabilities ***

0.00 0.00 Total Liabilities

*** Fund Balance ***

4,609.07 4,599.84 FUND BALANCE243-000.000-390.000

4,609.07 4,599.84 Total Fund Balance

4,609.07 4,599.84 Beginning Fund Balance

17.56 2.58 Net of Revenues VS Expenditures4,626.63 4,602.42 Ending Fund Balance4,626.63 4,602.42 Total Liabilities And Fund Balance

Treasurer's ReportPage 52 of 64

COMPARATIVE BALANCE SHEET FOR CITY OF CLARE 12/23Page:02/07/2020 09:41 AMUser: MICHELLEDB: Clare Fund 265 DRUG LAW ENFORCEMENT FUND

PERIOD ENDED01/31/2020

PERIOD ENDED01/31/2019DescriptionGL Number

*** Assets ***

1,993.15 836.08 CASH265-000.000-001.000

1,993.15 836.08 Total Assets

*** Liabilities ***

0.00 0.00 Total Liabilities

*** Fund Balance ***

2,245.32 1,440.90 FUND BALANCE265-000.000-390.000

2,245.32 1,440.90 Total Fund Balance

2,245.32 1,440.90 Beginning Fund Balance

(252.17)(604.82)Net of Revenues VS Expenditures1,993.15 836.08 Ending Fund Balance1,993.15 836.08 Total Liabilities And Fund Balance

Treasurer's ReportPage 53 of 64

COMPARATIVE BALANCE SHEET FOR CITY OF CLARE 13/23Page:02/07/2020 09:41 AMUser: MICHELLEDB: Clare Fund 287 POLICE TRAINING 302 FUND

PERIOD ENDED01/31/2020

PERIOD ENDED01/31/2019DescriptionGL Number

*** Assets ***

1,718.87 2,918.87 CASH287-000.000-001.000

1,718.87 2,918.87 Total Assets

*** Liabilities ***

0.00 0.00 Total Liabilities

*** Fund Balance ***

1,718.87 3,245.85 FISCAL FUND BALANCE287-000.000-391.000

1,718.87 3,245.85 Total Fund Balance

1,718.87 3,245.85 Beginning Fund Balance

0.00 (326.98)Net of Revenues VS Expenditures1,718.87 2,918.87 Ending Fund Balance1,718.87 2,918.87 Total Liabilities And Fund Balance

Treasurer's ReportPage 54 of 64

COMPARATIVE BALANCE SHEET FOR CITY OF CLARE 14/23Page:02/07/2020 09:41 AMUser: MICHELLEDB: Clare Fund 590 SEWER SYSTEM FUND

PERIOD ENDED01/31/2020

PERIOD ENDED01/31/2019DescriptionGL Number

*** Assets ***

495,605.86 43,151.35 CASH590-000.000-001.00081,765.12 70,913.76 CASH - 2012 USDA BOND RESERVE ACCT590-000.000-001.01270,632.86 61,279.31 CASH - 2012 USDA BOND RRI ACCT590-000.000-001.0137,157.13 5,627.23 2014 USDA SEWER BOND PMT RESERVE ACCOUNT590-000.000-001.014

22,440.05 17,643.30 2014 USDA SEWER BOND RRI RESERVE ACCOUNT590-000.000-001.015100,000.00 490,000.00 REPURCHASE AGREEMENTS590-000.000-003.000

500.00 500.00 A/R TO TAXES590-000.000-034.00012,108.75 12,108.75 ACCOUNTS RECEIVABLE590-000.000-040.00043,410.86 48,073.10 A/R UTILITIES590-000.000-043.000(1,200.00)(1,500.00)ALLOWANCE FOR UNCOLLECTIBLE ACCOUNTS590-000.000-043.0012,772.61 2,929.77 SPECIAL ASSESSMENTS RECEIVABLE590-000.000-045.000

44,163.59 41,268.22 INVENTORY590-000.000-111.00010,756.50 10,756.50 LAND590-000.000-130.000425,546.53 412,516.37 LAND IMPROVEMENTS590-000.000-132.000

(383,593.70)(380,975.55)ACCUMULATED DEPRECIATION - LAND IMPROVEM590-000.000-133.0004,940,381.44 4,926,614.44 BUILDINGS, ADDITIONS, ETC.590-000.000-136.000

(3,621,263.81)(3,539,862.64)ACCUMULATED DEPRECIATION-BUILDINGS590-000.000-137.0001,900,005.08 1,885,810.08 EQUIPMENT590-000.000-138.000(782,822.49)(722,507.29)ACCUMULATED DEPRECIATION - EQUIPMENT590-000.000-145.000

17,002.77 17,002.77 OFFICE EQUIPMENT AND FURNITURE590-000.000-146.000(17,002.77)(17,002.77)ACCUMULATED DEPR. - OFFICE EQUIPMENT590-000.000-147.000

1,424,188.64 1,424,188.64 SEWER SYSTEM - LAGOONS590-000.000-154.0014,962,942.38 4,954,942.38 SEWER SYSTEM - COLLECTION590-000.000-154.002

(3,221,661.09)(3,073,325.51)ACCUMULATED DEPR. - SEWER SYSTEM590-000.000-155.0000.00 4,471.00 CONSTRUCTION IN PROGRESS590-000.000-158.000

6,533,836.31 6,694,623.21 Total Assets

*** Liabilities ***

11,677.72 12,149.60 ACCRUED INT PAYABLE590-000.000-256.000(2,789.85)(2,878.25)DUE TO SEWER CUSTOMERS590-000.000-276.00016,850.00 18,000.00 SECURITY DEPOSITS590-000.000-285.000

2,298,953.69 2,345,953.69 2011 USDA RURAL DEVELOPMENT BONDS590-000.000-306.00075,000.00 100,000.00 2012 REFUNDING BONDS - SEWER SYSTEM590-000.000-312.000313,000.00 318,000.00 2014 RURAL DEVELOPMENT BONDING590-000.000-314.000

2,712,691.56 2,791,225.04 Total Liabilities

*** Fund Balance ***

3,593,869.14 3,723,983.28 NET ASSETS590-000.000-391.00081,524.81 70,905.41 BOND RESERVE - 2011 RURAL DEV BOND PMT590-000.000-391.00270,425.27 61,272.09 BOND RESERVE - 2011 RURAL DEV - RRI590-000.000-391.0037,136.09 5,626.56 BOND RESERVE - 2015 RURAL DEV BOND PMT590-000.000-391.004

22,374.10 17,641.22 BOND RESERVE - 2015 RURAL DEV RRI590-000.000-391.005

3,775,329.41 3,879,428.56 Total Fund Balance

0.00 (2.00)Fund Balance Adjustments

3,775,329.41 3,879,428.56 Beginning Fund Balance

45,815.34 23,969.61 Net of Revenues VS Expenditures

3,821,144.75 3,903,396.17 Ending Fund Balance6,533,836.31 6,694,623.21 Total Liabilities And Fund Balance

Treasurer's ReportPage 55 of 64

COMPARATIVE BALANCE SHEET FOR CITY OF CLARE 15/23Page:02/07/2020 09:41 AMUser: MICHELLEDB: Clare Fund 591 WATER SYSTEM FUND

PERIOD ENDED01/31/2020

PERIOD ENDED01/31/2019DescriptionGL Number

*** Assets ***

33,290.98 37,778.66 CASH591-000.000-001.00011,928.55 9,378.71 2014 USDA WATER BOND PMT RESERVE ACCOUNT591-000.000-001.01620,526.64 16,138.88 2014 USDA WATER BOND RRI RESERVE ACCOUNT591-000.000-001.0171,052.03 0.00 2019 WATER PLANT PROJECT CASH591-000.000-001.018

150,000.00 70,000.00 CERTIFICATES OF DEPOSIT/ REPURCHASE AGR.591-000.000-003.00038,430.88 38,448.39 ACCOUNTS RECEIVABLE591-000.000-040.00030,123.69 27,597.23 A/R UTILITIES591-000.000-043.000

(225.00)(600.00)ALLOWANCE FOR UNCOLLECTIBLE ACCOUNTS591-000.000-043.0016,290.40 5,866.40 INVENTORY591-000.000-111.000

42,632.25 42,632.25 LAND591-000.000-130.000454,584.99 454,584.99 BUILDING, ADDITIONS AND IMPROVEMENTS591-000.000-136.000

(403,076.05)(400,580.77)ACCUMULATED DEPRECIATION-BUILDINGS591-000.000-137.00017,852.84 17,852.84 EQUIPMENT591-000.000-138.000(17,852.84)(17,852.84)ACCUMULATED DEPR. - EQUIPMENT591-000.000-145.000866,968.03 819,068.03 WATER SYSTEM - WELLS591-000.000-152.001143,787.93 143,787.93 WATER SYSTEM - PUMPING591-000.000-152.003973,376.91 973,376.91 WATER SYSTEM - STANDPIPES591-000.000-152.004

1,723,811.85 1,618,522.85 WATER SYSTEM - MAINS591-000.000-152.0052,049,326.70 2,049,326.70 WATER SYSTEM - TRANSMISSION591-000.000-152.007

(2,039,005.39)(1,906,842.98)ACCUMULATED DEPR. WATER SYSTEM591-000.000-153.000101,302.37 34,181.04 CONSTRUCTION IN PROGRESS591-000.000-158.000

4,205,127.76 4,032,665.22 Total Assets

*** Liabilities ***

2,863.12 3,147.29 ACCRUED INT PAYABLE591-000.000-256.000(2,498.67)(2,517.58)DUE TO WATER CUSTOMERS591-000.000-276.00085,000.00 115,000.00 2012 REFUNDING BONDS - WATER SYSTEM591-000.000-312.000523,000.00 531,000.00 2014 RURAL DEVELOPMENT BONDING591-000.000-314.000

608,364.45 646,629.71 Total Liabilities

*** Fund Balance ***

3,503,590.93 3,513,659.60 NET ASSETS591-000.000-391.00011,893.49 9,377.61 BOND RESERVE - 2015 RURAL DEV BOND PMT591-000.000-391.00420,466.31 16,136.98 BOND RESERVE - 2015 RURAL DEV RRI591-000.000-391.005

3,535,950.73 3,539,174.19 Total Fund Balance

3,535,950.73 3,539,174.19 Beginning Fund Balance

60,812.58 (153,138.68)Net of Revenues VS Expenditures3,596,763.31 3,386,035.51 Ending Fund Balance4,205,127.76 4,032,665.22 Total Liabilities And Fund Balance

Treasurer's ReportPage 56 of 64

COMPARATIVE BALANCE SHEET FOR CITY OF CLARE 16/23Page:02/07/2020 09:41 AMUser: MICHELLEDB: Clare Fund 636 DATA PROCESSING

PERIOD ENDED01/31/2020

PERIOD ENDED01/31/2019DescriptionGL Number

*** Assets ***

22,218.79 21,256.12 CASH636-000.000-001.0000.00 30,000.00 CERTIFICATES OF DEPOSIT/ REPURCHASE AGR.636-000.000-003.000

400,917.10 400,917.10 OFFICE EQUIPMENT AND FURNITURE636-000.000-146.000(372,317.31)(363,766.55)ACCUMULATED DEPR. - OFFICE EQUIPMENT636-000.000-147.000

50,818.58 88,406.67 Total Assets

*** Liabilities ***

0.00 0.00 Total Liabilities

*** Fund Balance ***

97,595.56 67,732.34 NET ASSETS636-000.000-391.000

97,595.56 67,732.34 Total Fund Balance

0.00 (1.00)Fund Balance Adjustments

97,595.56 67,732.34 Beginning Fund Balance

(46,776.98)20,674.33 Net of Revenues VS Expenditures

50,818.58 88,405.67 Ending Fund Balance50,818.58 88,406.67 Total Liabilities And Fund Balance

Treasurer's ReportPage 57 of 64

COMPARATIVE BALANCE SHEET FOR CITY OF CLARE 17/23Page:02/07/2020 09:41 AMUser: MICHELLEDB: Clare Fund 641 MOBILE EQUIPMENT

PERIOD ENDED01/31/2020

PERIOD ENDED01/31/2019DescriptionGL Number

*** Assets ***

42,386.17 9,473.58 CASH641-000.000-001.0000.00 20,000.00 CERTIFICATES OF DEPOSIT/ REPURCHASE AGR.641-000.000-003.000

1,013.39 1,051.88 A/R UTILITIES641-000.000-043.000(20.00)(50.00)ALLOWANCE FOR UNCOLLECTIBLE ACCOUNTS641-000.000-043.001

1,907.00 2,075.66 INVENTORY - STREET ROAD SALT641-000.000-109.00016.02 400.50 INVENTORY - STREET COLD PATCH641-000.000-109.001

31,232.03 29,758.02 INVENTORY641-000.000-111.00085,000.00 85,000.00 LAND641-000.000-130.000667,283.12 667,283.12 BUILDING, ADDITIONS AND IMPROVEMENTS641-000.000-136.000

(520,756.00)(498,364.04)ACCUMULATED DEPRECIATION-BUILDINGS641-000.000-137.000595,431.64 578,551.64 EQUIPMENT641-000.000-138.00016,787.52 16,787.52 OTHER EQUIPMENT641-000.000-139.000

(582,704.70)(578,859.11)ACCUMULATED DEPR. - EQUIPMENT641-000.000-145.0001,272,083.39 1,176,699.39 VEHICLES - DPW641-000.000-148.000

204,559.47 204,559.47 VEHICLES - POLICE641-000.000-148.001(1,016,589.08)(1,049,860.31)ACCUMULATED DEPRECIATION - VEHICLES641-000.000-149.000

797,629.97 664,507.32 Total Assets

*** Liabilities ***

4.67 0.00 DUE TO UTILITY CUSTOMERS641-000.000-276.000

4.67 0.00 Total Liabilities

*** Fund Balance ***

796,389.18 671,630.45 NET ASSETS641-000.000-391.000

796,389.18 671,630.45 Total Fund Balance

0.00 (114,999.00)Fund Balance Adjustments

796,389.18 671,630.45 Beginning Fund Balance

1,236.12 (7,123.13)Net of Revenues VS Expenditures

797,625.30 549,508.32 Ending Fund Balance797,629.97 664,507.32 Total Liabilities And Fund Balance

Treasurer's ReportPage 58 of 64

COMPARATIVE BALANCE SHEET FOR CITY OF CLARE 18/23Page:02/07/2020 09:41 AMUser: MICHELLEDB: Clare Fund 703 PROPERTY TAX FUND

PERIOD ENDED01/31/2020

PERIOD ENDED01/31/2019DescriptionGL Number

*** Assets ***

260,250.29 253,639.72 CASH703-000.000-001.000256,815.73 186,677.10 TAXES RECEIVABLE - SUMMER703-000.000-018.000905,366.96 867,155.32 TAXES RECEIVABLE - WINTER703-000.000-019.000

1,422,432.98 1,307,472.14 Total Assets

*** Liabilities ***

0.00 1.01 ACCTS PAYABLE703-000.000-202.000184,072.20 140,314.06 DUE TO GENERAL FUND703-000.000-214.101

673.37 401.38 DUE TO LOCAL STREET FUND703-000.000-214.20321,146.74 15,511.79 DUE TO MUNICIPAL STREETS703-000.000-214.2045,240.66 4,494.69 DUE TO PARKS FUND703-000.000-214.2082,598.40 581.73 DUE TO SEWER FUND703-000.000-214.5901,005.21 227.53 DUE TO WATER FUND703-000.000-214.591

82.09 23.85 DUE TO MOBILE EQUIPMENT703-000.000-214.64113,609.42 12,574.37 DUE TO COMPONENT UNIT - DDA703-000.000-215.001(2,326.82)0.00 DUE TO COMPONENT UNIT - LDFA703-000.000-215.002311,720.51 278,458.80 DUE TO CLARE COUNTY703-000.000-222.00143,045.11 45,941.75 DUE TO ISABELLA COUNTY703-000.000-222.0026,939.32 5,086.75 DUE TO LIBRARY - PMDL703-000.000-223.000

827,380.40 796,044.06 DUE TO CLARE PUBLIC SCHOOLS703-000.000-225.0002,518.30 2,860.50 DUE TO STATE OF MICHIGAN703-000.000-228.0004,163.58 4,887.28 DUE TO ISABELLA COUNTY TRANSIT703-000.000-230.001

584.49 62.59 UNDISTRIBUTED TAX COLLECTIONS703-000.000-274.000(20.00)0.00 DUE TO TAXPAYERS (OVERPAYMENT REFUNDS)703-000.000-276.000

1,422,432.98 1,307,472.14 Total Liabilities

*** Fund Balance ***

0.00 0.00 Total Fund Balance

0.00 0.00 Beginning Fund Balance

0.00 0.00 Net of Revenues VS Expenditures0.00 0.00 Ending Fund Balance

1,422,432.98 1,307,472.14 Total Liabilities And Fund Balance

Treasurer's ReportPage 59 of 64

COMPARATIVE BALANCE SHEET FOR CITY OF CLARE 19/23Page:02/07/2020 09:41 AMUser: MICHELLEDB: Clare Fund 704 IMPREST PAYROLL FUND

PERIOD ENDED01/31/2020

PERIOD ENDED01/31/2019DescriptionGL Number

*** Assets ***

19,984.03 11,195.30 CASH704-000.000-001.000

19,984.03 11,195.30 Total Assets

*** Liabilities ***

7,884.86 5,341.99 DUE TO STATE OF MICHIGAN704-000.000-228.000163.47 100.38 AFLAC PAYABLE704-000.000-231.001

46,698.62 42,359.63 MERS PAYABLE704-000.000-231.002(35,535.90)(37,115.42)BLUE CROSS PAYABLE704-000.000-231.003

(742.00)(736.00)TEAMSTERS PAYABLE704-000.000-231.0050.00 32.00 POAM PAYABLE704-000.000-231.007

1,514.98 1,212.72 DEFERRED COMP PAYABLE - MERS 457704-000.000-231.015

19,984.03 11,195.30 Total Liabilities

0.00 0.00 Beginning Fund Balance

0.00 0.00 Net of Revenues VS Expenditures0.00 0.00 Ending Fund Balance

19,984.03 11,195.30 Total Liabilities And Fund Balance

Treasurer's ReportPage 60 of 64

COMPARATIVE BALANCE SHEET FOR CITY OF CLARE 20/23Page:02/07/2020 09:41 AMUser: MICHELLEDB: Clare Fund 765 HATTON TOWNSHIP LANDFILL TRUST FUND

PERIOD ENDED01/31/2020

PERIOD ENDED01/31/2019DescriptionGL Number

*** Assets ***

205,088.28 203,048.51 CERTIFICATES OF DEPOSIT765-000.000-003.000

205,088.28 203,048.51 Total Assets

*** Liabilities ***

0.00 0.00 Total Liabilities

*** Fund Balance ***

205,088.28 203,048.51 FUND BALANCE765-000.000-390.000

205,088.28 203,048.51 Total Fund Balance

0.00 (1.00)Fund Balance Adjustments

205,088.28 203,048.51 Beginning Fund Balance

0.00 0.00 Net of Revenues VS Expenditures

205,088.28 203,047.51 Ending Fund Balance205,088.28 203,048.51 Total Liabilities And Fund Balance

Treasurer's ReportPage 61 of 64

COMPARATIVE BALANCE SHEET FOR CITY OF CLARE 21/23Page:02/07/2020 09:41 AMUser: MICHELLEDB: Clare Fund 901 GENERAL FIXED ASSETS

PERIOD ENDED01/31/2020

PERIOD ENDED01/31/2019DescriptionGL Number

*** Assets ***

3,298,274.88 3,306,074.88 LAND - GFA, GENERAL FUND901-000.000-130.1015,675.00 5,675.00 LAND - GFA, FIRE DEPARTMENT901-000.000-130.206

990,849.24 990,849.24 LAND - GFA, PARKS & RECREATION901-000.000-130.208108,126.20 108,126.20 LAND - DDA901-000.000-130.210

1,475,684.82 1,475,684.82 LAND IMPROVEMENTS - GFA, GENERAL FUND901-000.000-132.1011,140,745.40 1,140,745.40 ROAD IMPROVEMENTS - MAJOR STREETS901-000.000-132.202

673,006.14 664,269.14 ROAD IMPROVEMENTS - LOCAL STREETS901-000.000-132.203466,402.30 227,734.86 ROAD IMPROVEMENTS - MUNICIPAL STREETS901-000.000-132.204

1,257,577.27 1,257,577.27 LAND IMPROVEMENTS - GFA, PARKS AND REC.901-000.000-132.208490,632.76 456,071.51 LAND IMPROVEMENTS - DDA901-000.000-132.210164,130.19 164,130.19 SIDEWALK IMPROVEMENTS901-000.000-132.21194,016.27 94,016.27 LAND IMPROV - LDFA901-000.000-132.214

(958,046.58)(767,466.71)ACCUMULATED DEPRECIATION - LAND IMPROVEM901-000.000-133.000(283,859.55)(259,743.71)ACCUM DEPR - LAND IMPROV - DDA901-000.000-133.210(40,934.29)(36,787.65)ACCUM DEPR - LAND IMPROV - LDFA901-000.000-133.214

1,774,127.03 1,774,127.03 BUILDINGS, ETC. - GFA, GENERAL FUND901-000.000-136.101461,759.56 461,759.56 BUILDINGS, ETC. - GFA, FIRE DEPARTMENT901-000.000-136.206360,896.42 360,896.42 BUILDINGS, ETC. - PARKS & RECREATION901-000.000-136.208

(1,313,173.56)(1,244,268.84)ACCUMULATED DEPRECIATION-BUILDINGS901-000.000-137.000403,289.75 380,994.99 EQUIPMENT - GFA, GENERAL FUND901-000.000-138.101703,257.46 678,873.39 EQUIPMENT - GFA, FIRE DEPARTMENT901-000.000-138.206173,322.77 130,822.77 EQUIPMENT - GFA, PARKS & RECREATION901-000.000-138.208138,200.00 138,200.00 EQUIPMENT - DDA901-000.000-138.210

(852,814.53)(797,503.01)ACCUMULATED DEPRECIATION-EQUIPMENT901-000.000-138.500(138,200.00)(138,200.00)ACCUM DEPR - EQUIP (DDA)901-000.000-139.210

1,269.00 1,269.00 OFFICE EQUIPMENT - GFA, FIRE DEPARTMENT901-000.000-146.206(1,269.00)(1,269.00)ACCUMULATED DEPR. - OFFICE EQUIPMENT901-000.000-147.000

1,259,664.47 1,259,664.47 VEHICLES - FIRE DEPARTMENT901-000.000-148.206(603,327.79)(540,299.55)ACCUMULATED DEPRECIATION - VEHICLES901-000.000-149.000

2,560,400.39 2,453,343.42 CONSTRUCTION IN PROGRESS901-000.000-158.000

13,809,682.02 13,745,367.36 Total Assets

*** Liabilities ***

0.00 0.00 Total Liabilities

*** Fund Balance ***

4,402,925.32 4,410,725.32 INVESTMENT IN LAND901-000.000-130.3997,112,213.58 6,723,191.27 INVESTMENT IN LAND IMPROVEMENTS901-000.000-132.3991,997,055.99 1,997,055.71 INVESTMENT IN BUILDINGS, ETC.901-000.000-136.399

594,906.45 505,727.14 INVESTMENT IN EQUIPMENT901-000.000-138.399852,009.68 852,008.92 INVESTMENT IN VEHICLES901-000.000-148.399

(1,149,429.00)(743,341.00)FISCAL FUND BALANCE901-000.000-391.000

13,809,682.02 13,745,367.36 Total Fund Balance

0.00 470,402.66 Fund Balance Adjustments

13,809,682.02 13,745,367.36 Beginning Fund Balance

0.00 0.00 Net of Revenues VS Expenditures

13,809,682.02 14,215,770.02 Ending Fund Balance13,809,682.02 13,745,367.36 Total Liabilities And Fund Balance

Treasurer's ReportPage 62 of 64

COMPARATIVE BALANCE SHEET FOR CITY OF CLARE 22/23Page:02/07/2020 09:41 AMUser: MICHELLEDB: Clare Fund 902 GENERAL LONG-TERM DEBT

PERIOD ENDED01/31/2020

PERIOD ENDED01/31/2019DescriptionGL Number

*** Assets ***

1,513,000.00 1,513,000.00 AMOUNT TO BE PROVIDED - LTD902-000.000-186.000

1,513,000.00 1,513,000.00 Total Assets

*** Liabilities ***

25,882.99 27,557.54 ACCRUED INT PAYABLE902-000.000-256.0001,477.75 1,669.00 ACCRUED INT PAYABLE902-000.000-256.210

200,000.00 227,000.00 2006 DDA BOND902-000.000-306.001485,000.00 520,000.00 2012 REFUNDING BONDS -PUBLIC SAFETY BLDG902-000.000-312.00073,101.58 90,228.22 SOCCER COMPLEX LOAN PAYABLE902-000.000-313.000511,000.00 523,000.00 NORTH INFRASTRUCTURE DEBT902-000.000-315.000396,723.92 427,757.90 2015 HP E-ONE 78' AERIAL902-000.000-318.000104,477.01 113,183.42 2016 LED STREET/SIDEWALK LIGHT FIXTURES902-000.000-319.000319,000.00 332,000.00 2016 SOUTH REC COMPLEX902-000.000-320.000103,500.00 115,000.00 2018 FREIGHTLINER DUMP TRUCK902-000.000-321.000215,100.00 0.00 2017 ELGIN STREETSWEEPER902-000.000-322.000

2,435,263.25 2,377,396.08 Total Liabilities

*** Fund Balance ***

(922,263.25)(864,396.08)FISCAL FUND BALANCE902-000.000-391.000

(922,263.25)(864,396.08)Total Fund Balance

(922,263.25)(864,396.08)Beginning Fund Balance

0.00 0.00 Net of Revenues VS Expenditures(922,263.25)(864,396.08)Ending Fund Balance

1,513,000.00 1,513,000.00 Total Liabilities And Fund Balance

Treasurer's ReportPage 63 of 64

COMPARATIVE BALANCE SHEET FOR CITY OF CLARE 23/23Page:02/07/2020 09:41 AMUser: MICHELLEDB: Clare Fund 934 GASB ACCRUALS

PERIOD ENDED01/31/2020

PERIOD ENDED01/31/2019DescriptionGL Number

*** Assets ***

294,885.00 268,310.00 DUE FROM GOVT ACTIVITIES934-000.000-084.00054,503.00 0.00 DEFERRED OUTFLOWS - SEWER934-000.000-195.59044,593.00 0.00 DEFERRED OUTFLOWS - WATER934-000.000-195.591

393,981.00 268,310.00 Total Assets

*** Liabilities ***

294,885.00 268,310.00 DUE TO BUS TYPE ACTIVITIES934-000.000-214.000415,796.00 0.00 NET PENSION LIABILITY - SEWER934-000.000-334.590340,196.00 0.00 NET PENSION LIABILITIES - WATER934-000.000-334.591(1,543.00)(18,193.00)DEFERRED REVENUES934-000.000-339.00028,302.00 0.00 DEFERRED INFLOWS - SEWER934-000.000-360.59023,157.00 0.00 DEFERRED INFLOWS - WATER934-000.000-360.591

1,100,793.00 250,117.00 Total Liabilities

*** Fund Balance ***

(179,556.00)(179,556.00)FUND BALANCE934-000.000-390.000(527,256.00)197,749.00 FISCAL FUND BALANCE934-000.000-391.000

(706,812.00)18,193.00 Total Fund Balance

0.00 (652,049.00)Fund Balance Adjustments

(706,812.00)18,193.00 Beginning Fund Balance

0.00 0.00 Net of Revenues VS Expenditures

(706,812.00)(633,856.00)Ending Fund Balance393,981.00 268,310.00 Total Liabilities And Fund Balance

Treasurer's ReportPage 64 of 64

Airport Manager Report

February 2020

Fuel sales for January 2020 were hindered by the lack of good weather flying days.

February is off to a good start so far. We remain the second lowest price in the

State.

A Winter Ground School has begun on Tuesday nights at the airport. We currently

have 10 students attending this 10-week course. Some of the students are also

starting to fly the trainer airplane in conjunction with the ground school. Interest is

still strong for younger adults who view aviation as a possible career field.

I have been invited to participate in the Clare High School Career Fair in March.

We will have a booth for aviation related careers, focusing on manned flight and

drone pilotage. However, there are many non-flying careers in the field of aviation

and we will be sure make information available to students who stop by.

The Clare Area Pilots Association has voted and they will provide the courtesy van

again for another year. The van allows pilots, who fly in from other airports, access

to our local businesses. In 2019 the van went into town 174 times. Without this

courtesy transportation we would be hard pressed to get near the traffic from

aviators who stop in to Clare. The insurance cost is the largest expenditure with the

vehicle, costing approximately $1750 each year for PL/PD insurance. Without a

rated driver, the van is put into the high-risk pool and the rates are made more

expensive.

Best Regards,

Gary Todd

Airport Manager

1

“This is a Consent Agenda item and is considered as routine by the City Commission. As such, this matter

shall be automatically enacted by one motion with all other Consent Agenda items unless a Commissioner

or citizen requests that the item be individually discussed, in which event it shall be removed from the

Consent Agenda and considered and acted upon in its designated sequence on the approved Agenda of the

Clare City Commission.”

DEPARTMENT OF PUBLIC WORKS

DEPARTMENT REPORT – JANUARY 2020

ALAN J. JESSUP, DIRECTOR

STREET WORK. We bladed, and plowed 4” of snow and salted a couple of times in January.

We worked on streets, salt sanded, hauled snowed, shoveled hydrants, hauled snow from corners

and lots and cleaned up town. We also did some cold patch throughout the month.

WATER & SEWER WORK: Water and sewer work this month included our regular schedule of

Miss Digs, meter readings, water shut offs, meter work and washing sewers/preventive

maintenance. We checked on a water leak at 301 W State that turned out not to be leaking.

CEMETERY WORK: We dug a grave in the Catholic Cemetery for January 11th. And we dug 5

graves and held burials in Cherry Grove Cemetery for 3 full burials and 2 cremations. We also

cleaned the cemetery barn.

MISCELLANEOUS WORK: We chipped brush several days in January along with cutting trees

and brush on Brookwood right of way and cut a tree down on W Wheaton. We set up the Library

for a big dual meeting on the 20th , and hung up new Irish banners.

DPW WORK: DPW work was our normal schedule of equipment/truck repair and maintenance

including cleaning the garage, washing floors and washing and waxing the trucks. We also

enjoyed a day off for New Years. We worked on repairing barricades. We also worked on the

budget during January.

Attachments. Manhour Report, Utility Work Order, Report, Fuel Report, Equipment Report

JANUARY 2020

UTILITY WORK ORDERS

WORK ORDER TYPE # OF

CUSTOMERS

Service Turned ON 1

Customer Request Off 5

Sewer Problems 0

Off for Non Payment 13

High Usage Check 2

New Meter Head 4

New RF

3

28

MANNATEC FUEL REPORT FOR PERIOD:

JANUARY 1-31, 2020

DEPT: REGULAR DIESEL

AMOUNT BILLED

GALLONS

TOTAL COST AVG

COST GALLONS

TOTAL COST AVG COST

Fire Dept 88.247 155.11 1.758 63.312 142.07 2.244 297.18

Police Dept

471.695 822.41 1.744 822.41

DPW 314.198 541.80 1.724 1245.261 2,762.32 2.218

3,667.28 Parks 41.209 70.63 1.714 133.820 292.53 2.186

Airport

W/WWT 218.295 385.13 1.764 385.13

TOTALS: 1133.644 1,975.08 1442.393 3,196.92 Total Bill: $5,172.00

Average Rate for Regular: 1.741 Average Rate for Diesel: 1.662

GENERAL FUND

General Operations 101-265.000-943.641 703.42

Depot 101-265.000-943.641 0.00

Cemetery 101-276.000-943.641 570.24

Police 101-301.000-943.641 9,792.72

Parking Lots/Flags 101-441.000-943.641 6,359.48

Airport 101-537.000-943.641 1,751.95

101-000.000-001 -$19,177.81 cr

MAJOR STREETS & TRUNKLINES

Trunklines 202-446.001-943.641 2,329.19

Tkline Winter Cleanup 202-446.001-943.641 1,064.79

Major Streets 202-449.000-943.641 4,911.64

202-000.000-001 -$8,305.62 cr

LOCAL STREETS: 203-449.000-943.641 8,589.13

203-000.000-001 -$8,589.13 cr

PARKS & DAM MTS.:

Parks & Dam Mts 208-751.001-943.641 9,009.22

208-000.000-001 -$9,009.22 cr

SEWER FUND

Sewer Treatment 590-536.001-943.641 593.22

Sewer Collection 590-536.002-946.641 2,665.81

590-000.000-001 -$3,259.03 cr

WATER FUND

Water Trmt/Pumping 591-536.003-946.641 447.33

Water Dist./Meters 591-536.004-946.641 1,809.16

591-000.000-001 -$2,256.49 cr

MOBILE EQUIPMENT FUND

Cash Received 641-000-001 $50,597.30

General Fund 641-000-669.101 -$19,177.81

Major Sts/Tklines 641-000-669.202 -$8,305.62

Local Sts 641-000-669.203 -$8,589.13

Parks 641-000-669.208 -$9,009.22

Sewer 641-000-669.590 -$3,259.03

Water 641-000-669.591 -$2,256.49

CONSOLIDATED FUND: Checks Written For:

General Fund 102-000-669.101 $19,177.81

Major Sts/Tklines 102-000-669.202 $8,305.62

Local Sts 102-000-669.203 $8,589.13

Parks 102-000-669.208 $9,009.22

Sewer 102-000-669.590 $3,259.03

Water 102-000-669.591 $2,256.49

102-000.000-067 $50,597.30

102-000.000-001.001

102-000.000-067.102

EQUIPMENT RENTAL - January 2020

EQUIPMENT RENTAL,

ALL DEPOSITS:

FUND FUND NAME TOTAL TOTAL TOTAL O/T

GF - City Hall 7 3.25 10.25 2 2 4.00 0.00

Railroad

101-276.000-702 Cemetery 4 32.75 36.75 2 2.00 2.8 4 2 8.80

101-528.000-702Refuse

Collection0.00 0.00 14.28 17.9 8.7 40.88

Par/Flag/Pk Lot 17 12.5 29.50 2 2.00 0.00

DDA Pk Lot 10.25 62.75 2 75.00 3.5 21.5 25.00 0.00

City Trees/Lites 0.00 0.00 0.00

DDA Trees/Lites 0.00 0.00 0.00

101-537.000-702 Airport 5.5 8 13.50 18 18.00 0.00

Roadway

Inspection0.00 0.00 0.00

TK Surface Mts 2 2.00 0.00 0.00

TK Shoulder Mts 0.00 0.00 0.00

TK Sweeping 0.00 0.00 0.00

Drain/Bkslopes 0.00 3.5 3.50 0.00

TK Signs 0.00 0.00 0.00

Snow & Ice 4 6 6 16.00 7.5 10.5 18.00 0.00

Hauling Snow 3 20 23.00 0.00 0.00

202-444.002-702Major Sts

Sidewalks0.00 0.00 0.00

202-499.002-702 Major Sts Maint. 27 24 36.5 87.50 0.00 0.00

202-499.003-702 Snow & Ice 0.5 24 24.50 0.5 16.25 16.75 0.00

202-499.004-702 Administration 0.00 0.00 2.8 4 2 8.80

203-444.002-702Local Sts

Sidewalks0.00 0.00 0.00

203-499.002-702 Local Sts Maint. 73 41 21 135.00 2 2.00 0.00

203-499.003-702 Snow & Ice 3.25 44.5 47.75 3 20.75 23.75 0.00

203-499.004-702 Administration 0.00 0.00 2.8 4 2 8.80

208-751.000-702Lake Sham/Dam

& Pks1 5 5 11.00 3 3.00 0.00

Sports Complex 0.00 0.00 0.00

590-536.002-702 Sewer 26.5 38.5 24 89.00 2 2.00 14.56 22.3 9.4 46.26

591-536.004-702 Water 49 37 86.00 4 4.00 14.56 21.8 9.4 45.76

641-444.000-702 DPW 144 76.5 104 324.50 0.00 4.2 6 3 13.20

DPW Equip 16 148.5 32 196.50 0.25 0.25 0.00

Fire Equip 78.25 78.25 9.25 9.25 0.00

Police Equip 0.00 0.00 0.00

Holiday/Funeral 72 72.00 0.00 8 8.00

OFF TIME 24 10 40 74.00 0.00 3.5 3.50

472.00 640.00 320.00 1432.00 20.75 112.75 0.00 133.50 64.00 80.00 40.00 184.00 0.00

0.00

CLERICAL

101-441.000-702

101-445.000-702

101-265.000-702

20

2-4

46

.00

1-7

02

1432.00 133.50 184.00

DPW MANHOUR REPORT FOR: Jan-20

TOTALS

REGULAR OVERTIME

FY HOURLY WAGE

19-20

FUND FUND NAME

Holiday Funeral 8.00 8.00

Sick Vacation

20.50 18.00 8.00 46.50 10.00 10.00 21.00 23.00 7.00 51.00 0.00

5.00 3.00 8.00 0.00 1.00 1.00 0.00

BLDG & GRUNDS 30.50 59.00 24.00 113.50 0.00 35.00 56.00 32.50 123.50 0.00

Airport Snow0.00 0.00 0.00 0.00

Trunkline

Snow0.00 0.00 0.00 0.00

Major Sts

Snow0.00 0.00 0.00 0.00

Local Sts

Snow0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00

64.0 80.0 40.0 184.0 0.0 10.0 0.0 10.0 56.0 80.0 39.5 175.5 0.0 0.0 0.0 0.0

Jan-20SEASONAL

EMPLOYEES

OVERTIME HOURS

101-537.000-702

203-499.003-702

GRAND TOTAL

PARKS

DDA Work

20

8-7

51

.00

1-7

02

202-446.001-702

202-499.003-702

10.00

FULL TIME

EMPLOYEES

REGULAR HOURS

184.00

EMPLOYEES

OVERTIME HOURS

0.00

DPW: PARKS/BLDG & GROUNDS MANHOUR REPORT FOR:

16.00

SEASONAL

EMPLOYEES

REGULAR HOURS

175.50

FULL TIME

EQUIPMENT

2020

RATE

3 - GMC Pickup $14.99 8.75 2.00 1.00 4.00 6.00 1.50 23.25 348.52

6 - Pickup 4x4 $13.13 16.00 5.00 21.00 275.73

7 - Chevy Bucket Truck $10.11 5.00 4.00 9.00 90.99

8 - Int'l Dump Truck $49.76 2.00 22.00 2.00 15.00 11.50 25.00 77.50 3,856.40

9 - Ford Dump Truck $49.76 1.00 19.00 2.50 9.00 9.50 11.75 19.50 10.75 83.00 4,130.08

10- Sterling Dump Truck $49.76 2.00 0.50 13.00 18.50 17.75 51.75 2,575.08

11- Ford Dump Truck $35.12 3.00 3.00 2.00 8.00 280.96

12- Sterling Dump Truck $49.76 4.00 11.00 2.00 11.00 1.00 11.00 6.00 15.50 61.50 3,060.24

18- Case Loader $39.26 10.00 6.00 3.00 23.00 6.00 6.00 54.00 2,120.04

20- Hyundai Loader $63.75 5.25 46.50 1.00 8.00 4.50 16.00 4.25 85.50 5,450.63

23- Root UB Scraper $8.27 2.50 5.00 9.75 10.75 28.00 231.56

24- Monroe UB Scraper $8.27 2.00 6.00 9.00 10.50 27.50 227.43

25- Root UB Scraper $8.27 6.00 8.50 8.25 22.75 188.14

36- Brush Chipper $22.53 9.50 19.50 29.00 653.37

39- Chevy Pickup $10.11 29.00 29.00 293.19

53A- Truck Unit $49.76 32.00 2.00 34.00 1,691.84

53B- Sewer Washer Unit $18.96 32.00 2.00 34.00 644.64

59- Ford Uitlity Truck $10.11 1.00 3.00 4.00 32.50 40.50 409.46

60- Dodge Pickup 4x4 $13.13 2.00 8.00 21.50 31.50 413.60

63- Snow (Box) Pusher $9.07 2.25 12.50 1.00 7.00 4.50 4.25 31.50 285.71

73- Wausau UB Scraper $8.27 2.00 6.00 9.50 12.00 29.50 243.97

74- Snow Blower $18.23 6.00 6.00 109.38

75- Tailgate Spreader $4.58 5.00 5.00 22.90

76- Mower Deck $28.81 19.00 19.00 547.39

81- Trackless Tractor $45.14 109.00 109.00 4,920.26

82- Snow Plow $12.58 80.00 80.00 1,006.40

86- Salt Spreader $15.84 4.00 4.00 63.36

89 - Ford Pickup (Parks) $13.13 52.00 52.00 682.76

93 - Kubota Tractor $35.33 32.50 16.00 48.50 1,713.51

94 - Bucket Attachment $5.06 32.50 32.50 164.45

96- Swenson Spreader $10.73 2.00 0.50 8.50 10.50 9.50 31.00 332.63

97- Chevy Pickup $10.11 1.00 24.00 1.00 25.00 1.00 2.00 15.00 17.00 86.00 869.46

98- Airport Tractor $54.84 19.00 19.00 1,041.96

100- Snow Box Blade $14.13 10.50 10.50 148.37

105- Ford Pickup $13.13 2.00 25.50 4.00 8.50 3.00 3.00 4.00 1.00 51.00 669.64

14.50 0.00 22.75 150.50 4.00 53.00 0.00 1.00 0.00 0.00 1.00 0.00 97.50 0.00 60.00 115.00 0.00 124.00 144.50 371.00 103.00 103.50 1365.25 39764.01

1365.25

202-

466.

001-

943

TK

Sn

ow &

Ice

202-

499.

002-

943

Mj

Sts

Pre

serv

atio

n

DOLLAR TOTAL202-

466.

001-

943

TK

Dra

in/B

ack

slop

es

202-

466.

001-

943

TK

Sig

ns/

Sign

als

202-

444.

002-

943

Mj

Sts

Sid

ewal

ks

208-

751-

702

Dam

& A

ll P

ark

s

203-

499.

002-

943

Lo

Sts

Pre

serv

atio

n

203-

499.

002-

943

Lo

Sts

Snow

& I

ce

202-

499.

002-

943

Mj

Sts

Snow

& I

ce

101-

445-

943

Tre

es/L

igh

ts

101-

276-

943

Cem

eter

y

101-

441-

943

Pra

d/F

lg &

Pk

Lot

s

101-

537-

943

Air

por

t

202-

466.

001-

943

TK

Sh

ould

ers

202-

466.

001-

943

TK

Sw

eep

203-

444.

002-

943

Lo

Sts

Sid

ewal

ks

590-

536.

002-

943

Sew

er

591-

536.

004-

943

Wat

er HOURS

TOTAL

PAY PERIOD: jan 2020

101-

265-

943

Gen

eral

Op

101-

265-

943

Rai

lroa

d

202-

466.

001-

943

Roa

dw

ay

Insp

ecti

on

202-

466.

001-

943

TK

Su

rfac

e

TOTAL TOTAL

EQUIPMENT 2016RATE HOURS DOLLARS

3 - GMC Pickup $14.990.00 0.00 8.75 131.16 2.00 29.98 0.00 1.00 14.99 0.00 4.00 59.96 6.00 89.94 0.00 0.00 0.00 1.5 22.49 23.25 348.52

6 - GMC Pickup $13.130.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 16.00 210.08 5 65.65 21.00 275.73

7 - Ford Bucket Truck $10.110.00 0.00 0.00 5.00 50.55 0.00 0.00 0.00 0.00 0.00 4.00 40.44 0.00 0.00 0.00 9.00 90.99

8 - Int'l Dump Truck $49.762.00 99.52 0.00 0.00 22.00 1094.72 2.00 99.52 15.00 746.40 0.00 11.50 572.24 25.00 1244.00 0.00 0.00 0.00 0.00 77.50 3,856.40

9 - Ford Dump Truck $49.761.00 49.76 0.00 0.00 19.00 945.44 2.50 124.40 9.00 447.84 0.00 21.25 1057.40 30.25 1505.24 0.00 0.00 0.00 0.00 83.00 4,130.08

10- Sterling Dump Truck $49.760.00 0.00 0.00 2.00 99.52 0.00 13.50 671.76 0.00 18.50 920.56 17.75 883.24 0.00 0.00 0.00 0.00 51.75 2,575.08

11- Ford Dump Truck $35.120.00 0.00 0.00 3.00 105.36 0.00 3.00 105.36 0.00 2.00 70.24 0.00 0.00 0.00 0.00 0.00 8.00 280.96

12- Sterling Dump Truck $49.764.00 199.04 0.00 0.00 11.00 547.36 2.00 99.52 11.00 547.36 0.00 12.00 597.12 21.50 1069.84 0.00 0.00 0.00 0.00 61.50 3,060.24

18- Case Loader $39.260.00 0.00 10.00 392.60 0.00 0.00 0.00 0.00 9.00 353.34 29.00 1138.54 0.00 0.00 0.00 6 235.56 54.00 2,120.04

20- Hyundai Loader $63.755.25 334.69 0.00 0.00 46.50 2964.38 1.00 63.75 8.00 510.00 0.00 4.50 286.88 20.25 1290.94 0.00 0.00 0.00 0.00 85.50 5,450.63

23- Root UB Scraper $8.270.00 0.00 0.00 0.00 2.50 20.68 5.00 41.35 0.00 9.75 80.63 10.75 88.90 0.00 0.00 0.00 0.00 28.00 231.56

24- Root UB Scraper $8.270.00 0.00 0.00 0.00 2.00 16.54 6.00 49.62 0.00 9.00 74.43 10.50 86.84 0.00 0.00 0.00 0.00 27.50 227.43

25 - Root UB Scraper $8.270.00 0.00 0.00 0.00 0.00 6.00 49.62 0.00 8.50 70.30 8.25 68.23 0.00 0.00 0.00 0.00 22.75 188.14

36- Brush Chipper $22.530.00 0.00 0.00 0.00 0.00 0.00 0.00 9.50 214.04 19.50 439.34 0.00 0.00 0.00 0.00 29.00 653.37

39 - Chevy Pickup $10.110.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 29.00 293.19 0.00 0.00 0.00 29.00 293.19

53A- Truck Unit $49.760.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 32.00 1592.32 2 99.52 34.00 1,691.84

53B- Sewer Washer Unit $18.960.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 32.00 606.72 2 37.92 34.00 644.64

59- Chevy Pickup 4x2 $10.110.00 0.00 1.00 10.11 0.00 0.00 0.00 0.00 3.00 30.33 4.00 40.44 0.00 0.00 0.00 32.5 328.58 40.50 409.46

60- Dodge Pickup 4x4 $13.130.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2.00 26.26 0.00 0.00 8.00 105.04 21.5 282.30 31.50 413.60

63 - Snow (Box) Pusher $9.072.25 20.41 0.00 0.00 12.50 113.38 1.00 9.07 7.00 63.49 0.00 4.50 40.82 4.25 38.55 0.00 0.00 0.00 0.00 31.50 285.71

73- UB Scraper $8.270.00 0.00 0.00 0.00 2.00 16.54 6.00 49.62 0.00 9.50 78.57 12.00 99.24 0.00 0.00 0.00 0.00 29.50 243.97

74 - Snow Blower $18.230.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 6.00 109.38 0.00 0.00 0.00 6.00 109.38

75 - Tailgate Spreader $4.580.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5.00 22.90 0.00 0.00 0.00 0.00 5.00 22.90

76 - Mower Deck $28.810.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 19.00 547.39 0.00 0.00 0.00 19.00 547.39

81- Trackless Tractor $45.140.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 109.00 4920.26 0.00 0.00 0.00 109.00 4,920.26

82 - Snow Plow $12.580.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 80.00 1006.40 0.00 0.00 0.00 80.00 1,006.40

86 - Salt Spreader $15.840.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4.00 63.36 0.00 0.00 0.00 4.00 63.36

89- Ford Pickup $13.130.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 52.00 682.76 0.00 0.00 0.00 52.00 682.76

93- Kubota Tractor $35.330.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 32.50 1148.23 0.00 0.00 16 565.28 48.50 1,713.51

94- Bucket Attachment $5.060.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 32.50 164.45 0.00 0.00 0.00 32.50 164.45

96- Salt Spreader $10.730.00 0.00 0.00 2.00 21.46 0.00 9.00 96.57 0.00 10.50 112.67 9.50 101.94 0.00 0.00 0.00 0.00 31.00 332.63

97- Chevy Pickup $10.110.00 0.00 1.00 10.11 0.00 0.00 0.00 0.00 25.00 252.75 26.00 262.86 2.00 20.22 0.00 15.00 151.65 17 171.87 86.00 869.46

98- Airport Tractor $54.840.00 0.00 0.00 0.00 19.00 1041.96 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 19.00 1,041.96

100 - Snow Box Blade $14.130.00 0.00 0.00 0.00 10.50 148.37 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10.50 148.37

105- Ford Pickup $13.13 0.00 0.00 2.00 26.26 29.50 387.34 8.50 111.61 0.00 0.00 3.00 39.39 7.00 91.91 1.00 13.14 0.00 0.00 0.00 51.00 669.64

14.50 703.42 0.00 0.00 22.75 570.24 154.50 6359.48 53.00 1751.95 99.50 3393.98 0.00 0.00 175.00 4911.64 268.50 8589.13 371.00 9009.22 0.00 0.00 103.00 2665.81 103.50 1809.16 1365.25 39764.01

1,365.25 39,764.01

WATERLOCAL

STREETS

PERIOD: JAN. 2020 SPORTSGENERAL OP

DEPOT/SPECIAL

EVENTSAIRPORTCEMETERY

PARADES/FLAGS

& pking lots COMPLEXSEWERTRUNKLINES

HARRISON

SWEEPING

MAJOR

STREETS

DAM &

ALL PARKS

TOTAL TOTAL

EQUIPMENT HOURS DOLLARS

1 - 2012 Ford Pickup $12.29 0.00 27.00 331.83 33.5 411.72 60.50 743.55

61- Western Snow Plow $8.83 0.00 0.00 0.00 0.00 0.00

47- Lawn Tractor $16.87 0.00 0.00 0.00 0.00 0.00

65- Push Mower $7.51 0.00 0.00 0.00 0.00 0.00

4 - 2009 Ford Pickup $8.25 0.00 14.00 115.50 22 181.50 36.00 297.00

PATROL CARS $9.28 1055.25 9792.72 0.00 0.00 1055.25 9792.72

1055.25 9792.72 41.00 447.33 55.50 593.22

1151.75 10,833.27

WA WWT WA WWT WA WWT

Jan 1 - 4 3.5 4.00 2.00 2.00 3.50 4.00

Jan 5 - 11 6 8.00 3.00 5.00 6.00 8.00

Jan 12 - 18 6 8.00 3.00 5.00 6.00 8.00

Jan 19 - 25 6 8.00 3.00 5.00 6.00 8.00

Jan 26 - 31 5.5 5.50 3.00 5.00 5.50 5.50

27 33.5 14 22 27 33.5

46-1 46-2 46-3 46-5 46-K9

END HOURS 76 7114 15135 7457 11440

START HOURS 0 6748 14662 7410 11347

76 366 473 47 93 1055.25 Total Hrs

Hummer #2 9737 End Miles

9737 Start Miles

0 = 0.25 Parade

Hummer #1 10163 End Miles

10163 Start Miles

0 = 0.00 Parade

1

Waste Water

Treatment2020

RATES

January-20 Police Water

4 16

39764.01

$50,597.28

Department Treatment

10,833.27

1151.75 $10,833.27

FUND % OF DEPARTMENT

HOURS REG. O/T

GENERAL 0.91% General Fund 10.25 4.00

FUND 0.00% Depot

2.48% Cemetery 36.75 2.00

2.01% Parades/Flags/Pking Lots 29.50 2.00

6.39% DDA Parking Lots 75.00 25.00

0.00% City Trees/Lites

0.00% DDA Trees/Lites

2.01% Airport 13.50 18.00

TKLINE'S 0.13% Surface Maintenance 2.00

0.00% Sweeping

0.22% Drains/Backslopes 3.50

2.17% Snow & Ice 16.00 18.00

1.47% Cleanup winter debris (sand, etc) 23.00

MAJOR 5.59% MJ STS Preservation 87.50

STREETS 2.63% MJ STS Snow/Ice 24.5 16.75

LOCAL 8.75% LO STS Preservation 135.00 2.00

STREETS 4.57% LO STS Snow/Ice 47.75 23.75

PARKS 0.89% Lake Shamrock Dam & Park work 11.00 3.00

SEWER 5.81% Collection 89.00 2.00

WATER 5.75% Distribution & Meter Mts. 86.00 4.00

DPW 20.73% DPW Admin/Bldg/Equip 324.50

12.57% DPW: Equip 196.50 0.25

5.59% FIRE Truck 78.25 9.25

0.00% DPW: PD Equipment

4.60% Holiday (Birthday) 72.00

4.73% PAID TIME OFF: 74.00

1565.5 100% TOTALS: 1432 133.5

DEPARTMENT OF PUBLIC WORKS- MANHOUR January 2020)

January-20

FUND % OF DEPARTMENT

HOURS REG. O/T

DPW Clerical 4.78% Cemetery Admin 8.8

22.22% Refuse Collection 40.88

4.78% Major Sts Admin 8.8

4.78% Local Sts Admin 8.8

25.14% Sewer Collection 46.26

24.87% Water Distribution 45.76

7.17% DPW Administration 13.2

4.35% Holiday (Birthday) 8

1.90% PAID TIME OFF: 3.5

184 100% TOTALS: 184 0

FUND % OF DEPARTMENT

HOURS REG. O/T

30.71% Parks Work 46.5 10

4.35% DDA Work 8

61.68% Bldgs & Grounds 113.5

8.70% Holiday/Funeral 16

0.00% PAID TIME OFF

184 105% TOTALS: 184 0

FUND % OF DEPARTMENT

HOURS REG. O/T

29.06% PARKS WORK 51

0.57% DDA WORK 1

70.37% BLDG & GROUNDS 123.5

0.00% TRUSTEE SUPERVISION*

0.00% AIRPORT MAINTENANCE

175.5 100% TOTALS: 175.5 0

SEASONAL

EMPLOYEES

January-20

January-20

January-20

FULL TIME

EMPLOYEE

PARKS WORK

Monthly Fire Department Activity Report

December 2019 Incident Response: Monthly Total: 25 Year End Total: 263 December was a busy month unlike last month. We responded to a report of a barn fire on Beaverton Rd. We lucked out as it was a very cold and very windy day. A heated water dish for the cows had shorted out and caught some hay on fire. The fire got into several bails of hay but did not damage the structure. We responded to a structure fire in our area in a pole barn on Maple Rd. Quick response enabled us to keep the damage to the adjacent house to only minor exterior damage. The pole barn was a total loss. We had one chimney fire confined to the chimney. We responded to two vehicle fires with both being total losses. One vehicle was towing a new camper and we contained the damage to only minor exterior damage. There was 8 wire down incident. We responded to 7 car accident, 4 without injuries, 3 with injuries. We had a fatal car accident on Dec. 25th at 10:26 in the morning. Accident happened at Surrey Rd & Grant Rd. Hats off to our Firefighters who responded in mass, leaving behind their families on this Christmas morning. CPR was administered immediately with no avail. Other incidents as listed. Training: 2.0 hrs. Truck Check 2.5 hrs. CPR Recertification

Fdid Inci_no Exp_no Alm_date Alm_time Station Inci_type

Descript Address

01801 19-0000263 0 12/31/2019 10:43:08 001 324 Motor Vehicle Accident

with no injuries 2001 E Ludington DR

01801 19-0000262 0 12/31/2019 08:44:14 001 324 Motor Vehicle Accident

with no injuries N Tobacco Dr RD & E Washington RD

01801 19-0000261 0 12/30/2019 20:46:57 001 1002 Chimney Fire

5732 E Grass Lake RD

01801 19-0000260 0 12/26/2019 22:16:55 001 311 Medical assist, assist

EMS crew 404 Wilcox Parkway DR

01801 19-0000259 0 12/25/2019 10:26:43 001 322 Motor vehicle accident

with injuries S Grant AVE & E Surrey RD RD

01801 19-0000258 0 12/23/2019 20:13:56 001 131 Passenger vehicle fire

Mission Rd / N of Stevenson Lk. Rd.

01801 19-0000257 0 12/19/2019 18:25:23 001 463 Vehicle accident,

general cleanup NB 127 Ramp North side of Clare

01801 19-0000256 0 12/18/2019 17:53:05 001 1111 Pole Barn / Building fire

1386 E Maple RD

01801 19-0000256 1 12/18/2019 17:53:05 001 111 Building fire

1386 E Maple RD

01801 19-0000256 2 12/18/2019 17:53:05 001 130 Mobile property

(vehicle) fire, Other 1386 E Maple RD

01801 19-0000255 0 12/16/2019 17:51:50 001 322 Motor vehicle accident

with injuries 821 E Fifth Street ST

01801 19-0000254 0 12/15/2019 14:05:58 001 631 Authorized controlled

burning E Herrick RD & N Whiteville RD

01801 19-0000253 0 12/14/2019 13:18:34 001 744 Detector activation, no

fire - unintentional 144 W Fourth ST /208

01801 19-0000252 0 12/12/2019 10:39:02 001 600 Good intent call, Other

E of 127 @ Dover Rd.

01801 19-0000251 0 12/11/2019 09:28:12 001 111 Building fire

10812 E Beaverton RD

01801 19-0000250 0 12/09/2019 12:29:11 001 411 Gasoline or other

flammable liquid spill Fourth Street Muncipal Parking Lot

01801 19-0000249 0 12/08/2019 12:59:00 001 322 Motor vehicle accident

with injuries NB 127 / E. of N Clare Exit

01801 19-0000248 0 12/07/2019 12:29:43 001 463 Vehicle accident,

general cleanup S Clare Ave AVE & E Colonville RD

01801 19-0000247 0 12/05/2019 12:46:25 001 131 Passenger vehicle fire

WB US 10 / MM 86

01801 19-0000247 1 12/05/2019 12:46:25 001 131 Passenger vehicle fire

WB US10 / MM86

01801 19-0000246 0 12/04/2019 01:48:25 001 4441 Line down -

Communication 513 W Fifth Street ST

01801 19-0000245 0 12/01/2019 20:19:12 001 445 Arcing, shorted

electrical equipment Beaverton Rd. - deadend E. Grant Rd.

01801 19-0000244 0 12/01/2019 18:20:08 001 445 Arcing, shorted

electrical equipment 824 E Washington RD

01801 19-0000243 0 12/01/2019 17:06:46 001 444 Power line down

7670 Five Lakes Dr.

01801 19-0000242 0 12/01/2019 12:48:28 001 8132 Tree down

E Ludington DR & E Washington RD

01801 19-0000241 0 12/01/2019 12:42:35 001 445 Arcing, shorted

electrical equipment 601 Wilcox Parkway DR

01801 19-0000240 0 12/01/2019 12:30:19 001 445 Arcing, shorted

electrical equipment 809 Scho Schoolcrest ST

01801 19-0000239 0 12/01/2019 07:02:45 001 445 Arcing, shorted

electrical equipment 3493 E Colonville RD

Monthly Fire Department Activity Report

January 2020 Incident Response: Monthly Total: 16 Year End Total: 16 January was a quiet month. No complain. We responded to a small barn fire on Eberhart Rd. The barn and tractor inside were a total loss. There was only minor damage to the adjacent barn that was 4’ away. We responded to a report of a structure fire. On arrival we had smoke showing from the roof & eves. After investigation we found a fire in the fuse panel at Heintz’s car wash on McEwan St. There was no damage to the structure. The fuse panel was a total loss. We responded to 1 mutual aid request from HFD for a large fully involved pole barn fire. We responded to a large natural gas leak at 7th & Hemlock St. DTE spent over 20 hrs. resolving the problem. We were only on scene for one hour. We had a close call with a serious CO leak. CO alarm alerted occupants and they called 911. Mother and 5 yr old were in the house with high % of CO in the attic due to a faulty furnace exhaust. There was 2 wire down incident. We responded to 4 car accident, 1 without injuries, 3 with injuries. Other incidents as listed. Training: 2.0 hrs Truck Check 2.0 hrs Ice Rescue Training 2.0 hrs Radio Ops.

Fdid Inci_no Exp_no Alm_date Alm_time Station Inci_type

Descript Address

01801 20-0000016 0 01/31/2020 09:02:07 001 322 Motor vehicle accident

with injuries SB 127 / N of MM 160

01801 20-0000015 0 01/30/2020 08:08:41 001 1001 Fire in a structure, not

the structure itself 1547 N McEwan ST

01801 20-0000014 0 01/28/2020 14:43:33 001 6112 Dispatched & cancelled

at Hall 528 Pioneer Parkway

01801 20-0000013 0 01/28/2020 03:57:31 001 424 Carbon monoxide

incident 2685 Lone Pine RD

01801 20-0000012 0 01/27/2020 15:15:41 001 7101 Malicious false alarm /

Child 205 E Wheaton ST

01801 20-0000011 0 01/24/2020 07:47:12 001 460 Accident, potential

accident, Other NB 127/ N of Surrey

01801 20-0000010 0 01/21/2020 00:43:24 001 324 Motor Vehicle Accident

with no injuries 1438 E Ludington DR

01801 20-0000009 0 01/18/2020 11:42:42 001 600 Good intent call, Other

NB 127 / MM 157

01801 20-0000008 0 01/18/2020 11:26:02 001 412 Gas leak (natural gas or

LPG) Hemlock AVE & E Seventh St ST

01801 20-0000007 0 01/14/2020 16:46:24 445 Arcing, shorted

electrical equipment 115 John R ST

01801 20-0000006 0 01/13/2020 13:15:16 001 131 Passenger vehicle fire

1026 N McEwan ST

01801 20-0000005 0 01/12/2020 17:57:39 001 322 Motor vehicle accident

with injuries NB 127 / N of Surrey

01801 20-0000004 0 01/11/2020 09:17:04 001 444 Power line down

Bailey Lake AVE & E Washington RD

01801 20-0000003 0 01/10/2020 13:57:14 001 1111 Pole Barn / Building fire

2546 Bailey Lake AVE /Harrison, MI 48625

01801 20-0000002 0 01/07/2020 05:29:51 001 1111 Pole Barn / Building fire

9682 S Eberhart AVE

01801 20-0000002 1 01/07/2020 05:29:51 001 1111 Pole Barn / Building fire

9682 S Eberhart AVE

01801 20-0000001 0 01/06/2020 11:53:56 001 444 Power line down

Cottage AVE & Susan

Monthly Director’s Report, February 2020 Parks and Recreation Current and Upcoming Programs/Events Senior Cards and Coffee takes place at the Pere Marquette District Library from 10 am-12pm every Thursday. This is a free and fun way for seniors and older adults to get together with peers in the community to socialize. Weekly attendance varies from 7-13 individuals. The City Scarf Project gives people a way to donate a scarf to people who do not have a scarf. They can go and tie one to a tree, or drop one off at the Depot, City Hall, or the Pere Marquette District Library to be hung. The Irish Pet Photo Contest started in January and will run until March 11, 2020 at 3 p.m. Proceeds from the contest will go to the Spay-Neuter Animal Project. This is a collaboration between Clare Parks and Recreation and the Pere Marquette District Library. Members from the S-NAP will be picking the top three entries. Submissions are able to be dropped off or submitted online. The winners of the Irish themed contest are able to win one of three top prizes; 1st Place: Mini-photo session by Guys & Dolls Photography, 2nd Place: a $50 Jay’s gift card, 3rd Place: a $25 gift certificate to Johnston Elevator Company. Winners will be announced after the Irish Raffle at 6 p.m. on Saturday, March 14th. Past Programs/Events On February 8, 2020 the Pere Marquette District Library collaborated with Clare Parks and Recreation for the Stuffed Animal Slumber Party. At the event children were able to bring in a doll or stuffed animal and make a fleece sleep mask for their friend. We then showed a movie and had popcorn. Before they left, they were read a story and had a small teddy bear snack sent home with them. At the end of the event, the children left their stuffed animal overnight. When they picked up their friend, the children were sent home with a keepsake letter and pictures from the slumber party at the library. Due to the abundance of illness in the area and the schools being shut down, attendance dropped this year. We had sixteen children and their families in attendance. Next year we are hoping for a healthy February and great attendance. Recreation Complex Simmer was contacted by a writer from the Saginaw Bay Watershed Initiative Network (WIN) and they want to do a feature story on the Emerald Isle Recreation Complex to showcase their projects. Simmer has been working with the writer and submitting information and pictures of the project for them to use. WIN previously awarded the complex with a total of $20,000 to go towards the playground and natural elements within the complex. Grants/Funding Simmer was contacted by Dr. Hammond of Mid-Michigan College and she is applying for a grant to pay for the concrete padding for the pavilions at the Emerald Isle Recreation Complex. Rotary in conjunction with RESD was been discussing purchasing and building the pavilions for the park. Waiting for further notification on the project.

The MDNR Trust Fund Board denied funding for the Pere Marquette Rail-Trail Extension Project, but we were contacted and they will be contributing the $300,000 for the project through the Recreational Trails Program (RTP) and it is still planned as a 2021 project for us. In the Works The 2020 Clare Irish Festival, the Great EGGstravaganza, and the Summer Concert Series. Professional Development Simmer attended the MPARKS Conference in Novi from January 28 – January 31. Attended various workshops and discussions on recreation topics, including; trails, programs, grants, and MDNR grant writing.

Page 1 of 8

TO: Clare City Commission

FROM: Diane Lyon, City Clerk

DATE: February 13, 2020

RE: Department Report

CC: Ken Hibl, City Manager

For the Agenda of February 17, 2020

*This is a Consent Agenda item and is considered as routine by the City Commission. As such, this matter shall be

automatically enacted by one motion with all other Consent Agenda items unless a Commissioner or citizen requests

this item be individually discussed, in which event it shall be removed from the Consent Agenda and considered and

acted upon in its designated sequence on the approved Agenda of the Clare City Commission.

Elections

The City’s Election Commission met on February 5 for the purpose of appointing election

inspectors and approving the preparation of the test deck and ballot and equipment testing (see

attached unofficial minutes of that meeting). The March 10 Presidential Primary Election is

quickly approaching; the clerk’s staff has been busy with processing ballot applications and

preparations for the election.

As a reminder, the submission of Nominating Petitions and associated paperwork for the office

of City Commissioner are due in the Clerk’s office by April 21, 2020, at 4:00 pm (see attached

elections calendar). The City has three terms expiring in the office of City Commissioner (Bob

Bonham, Gus Murphy & Josh Clark) whose terms end on December 31, 2020.

My staff and I have attended the required in person training class in Lansing for the Qualified

Voter File System (QVF) which will now be maintained and updated at the local level. The

County has been looking to offload that burden on to us at the local level and with the passage of

Proposal 3 in 2018, voters may now register to vote in person in the clerk’s office within the 14

days prior to and on election day, therefore we must be able to update the QVF files in real time

for the integrity of elections.

Jen will be attending the Michigan Association of Municipal Clerks (MAMC) conference held in

Mt. Pleasant March 15-March 20 this year. I have asked her to attend for the learning experience

and to provide the opportunity for her to network with fellow clerks. Lew’s classes are noted as

entertainingly educational and they typically provide very dynamic and informative speakers.

Sarah & I plan to attend the June MAMC conference on Mackinaw Island (June 9-12) since

Emma will be out of school and available to work additional hours to cover the office. We don’t

typically attend conference at the same time but there are a number of clerks “hot topics” on the

agenda and it would be very beneficial for both of us to attend the conference.

Insurance Claims

We have had several insurance claims over the last few months.

1 deer vs. Explorer accident

Sewer backup at Stitches for Britches

Light pole struck by vehicle

Brewster hit by vehicle

Stamina Stadium fence taken out by skid loader

Vehicle backed into city truck

Page 2 of 8

Vacuum breaker, fake rock & MDOT sign on McEwan Street island damaged

We’ve had two short term disability claims and settled one worker’s compensation claim.

Freedom of Information Requests (FOIA) Processed

We have received and processed 46 FOIA requests since October 1, 2019.

Miscellaneous Projects

Working on 2020 census data projects.

Assisted the Steam Railroad Institute with ticket sales & distribution for the October 19 color tour

train ride. The event was extremely successful.

I am in the process of obtaining a property and liability quote from Peterson, McGregor &

Associates who provide P&L coverage to other municipalities in the state.

Meetings

I participated in the following city business meetings this quarter:

Bi-monthly Department Head meetings, monthly Planning Commission meetings, monthly Cable

Consortium, monthly Clare County Clerks Association meetings, monthly Clare Depot Governing

Board meetings.

Aged Accounts Receivable Report

See attached report.

February 5, 2020 UNOFFICIAL Page 1 of 4

A meeting of the City of Clare Election Commission was called to order at 8:30 a.m. in the Commission Chambers by Election Commission Chair Diane Lyon who led with the Pledge of Allegiance. Present were: Commissioners Jaynie Hoerauf, Pat Humphrey, and Diane Lyon. Absent: None. 2. AGENDA:

Moved by Commissioner Hoerauf second by Commissioner Humphrey to approve the agenda. Ayes: All. Nays: None. Absent: None. Motion Carried.

3. MINUTES: Moved by Commissioner Hoerauf second by Commissioner Humphrey to approve the minutes of the October 15, 2018 and October 29, 2018 meetings. Ayes: All. Nays: None. Absent: None. Motion Carried.

4. PUBLIC COMMENT: None.

5. UNFINISHED BUSINESS: None.

6. NEW BUSINESS:

A. APPOINTMENT OF ELECTION INSPECTORS AND ELECTION CHAIR FOR THE MARCH 10, 2020, PRESIDENTAL PRIMARY ELECTION. Per MCL 168.674 the State of Michigan requires the City’s Election Commission to appoint at least three election inspectors (one from each major political party) per precinct and designate an election chair(s) at least 21 days but not more than 40 days prior to an election. I have contacted a number of qualified election inspectors regarding their desire and availability to work at the March 10, 2020 Presidential Primary Election and I have prepared a roster (attached) of qualified election inspectors which identifies a designated Chairperson and Vice Chairperson. As required in Section 4.10 of the City Charter, the Election Inspectors wages have been set and approved by the Clare City Commission with the adoption of Resolution 2018-083, and I will not be making a recommendation to change those wages at this time. Michigan Election Law now requires the Clerk’s office to be staffed until close of the polls to issue Absent Voter Ballots and to register qualified voters on Election day. I’ve attached a work schedule which shows the Election Inspector coverage for each of the major political parties at the polls and staff coverage for the City Clerk’s office throughout election day. Motion by Commissioner Hoerauf second by Humphrey to approve the prepared election inspector roster and appoint Jennifer Kinberg to serve as Election Chair, and Kathy Snooks as Vice Chair for the March 10, 2020, Presidential Primary Election by adoption of Resolution EC2020-001. Roll Call: Ayes: Hoerauf, Humphrey & Lyon. Nays: None. Absent: None. Motion Carried.

February 5, 2020 UNOFFICIAL Page 2 of 4

B. PREPARATION OF OFFICIAL TEST DECK AND EQUIPMENT TESTING.

The State of Michigan Compiled Law MCL 168.798 requires that prior to each election all electronic tabulating equipment must be tested to verify that 1) the equipment is performing properly, 2) the ballots have been properly prepared for each precinct, and 3) that the programs will accurately count votes. It is the responsibility of the Election Commission or its authorized assistant (attached R 168.775-R168.778) to conduct a preliminary and public accuracy test where a "test deck" of voted ballots is tabulated by the electronic equipment and the results are verified against predetermined results. Historically, the Election Commission has tasked the City Clerk and appointed assistants with preparing the test deck according to promulgated rules (MCL 168-794a) and testing the election equipment to ensure it is functioning properly and accurately counting votes. Preliminary Accuracy Testing is scheduled for February 17, 2020 at 10:00 am; the Public Accuracy Test date is scheduled for March 3, 2020, at 10:00 am. The county has published notice of the Public Test date on behalf of each of the voting jurisdictions within Clare County in accordance with Michigan Election Law in the local newspaper. Motion by Commissioner Humphrey second by Hoerauf to authorize the City Clerk and her appointed assistant(s) to prepare a test deck, conduct all required preliminary equipment and ballot testing, and conduct the public accuracy testing for the March 10,2020, Presidential Primary Election by adoption of Resolution EC2020-002. Roll Call: Ayes: Hoerauf, Humphrey, and Lyon. Nays: None. Absent: None. Motion Carried.

11. COMMISSION DISCUSSION TOPICS: Tabulator Grants Prior to November 2018, only those voters who had a qualifying reason to vote absentee were allowed to submit an absent voter (AV) ballot application and vote absentee. With the passage of Proposal 3 in 2018, any qualified voter in the State of Michigan may vote absentee. The State anticipates that the volume of AVs will increase significantly due to the no reason AV requirements and as such, they are pushing for the establishment of Absent Voter Counting Boards (AVCB) in all jurisdictions to cut down on AV processing in the polls because it is time consuming as AV ballots can only be cast in the tabulator when in person voters aren’t using the equipment to cast their vote. I anticipate that the State will, at some point, mandate the use of AVCBs. On December 16, 2019, the Bureau of Elections (BOE) announced that the State Legislature appropriated $1 million in funding for AVCB tabulators. The State has offered to provide 50% funding on a first come, first serve basis for an AVCB tabulator with the provision that an AVCB be established for all even year primary & general elections. The grant application deadline was January 10, 2020 however the State did not provide information regarding when funding would be made available to the jurisdictions.

February 5, 2020 UNOFFICIAL Page 3 of 4

Although the State’s announcement specifically states that high-speed tabulators would not be eligible for grant reimbursement due to limited funding, I initiated conversation with Clare County Clerk Lori Martin on December 18 about the possibility of applying for high speed tabulator grant funding with the thought that if the County had one high speed tabulator, one AVCB could be established at the County level for all precincts which would save each precinct the expense and difficulty of hiring three additional election inspectors to create individual AVCBs; the County’s cost for the high speed tabulator could be divided equally among all precincts; and as we experienced at the November 2018 election, the regular Dominion precinct tabulators are extremely slow at processing ballots. Most of the City’s Election Inspectors worked 20 hours at the November 2018 election and the Election Chair and I worked 24 hours due to an equipment malfunction and the County’s request for us to retabulate ballots in the precinct that evening, which of course cost the City far more in Inspector wages than any normal election. The issue regarding the speed of the tabulators was discussed at a few Clare County Clerk’s meetings following the November election however at $35,000, it was determined that the cost would be too expensive to purchase a high-speed tabulator even if the expense was divided up amongst the County’s precincts. With the possibility of grant funding, Lori agreed to contact the State about applying for grant funding for a high-speed tabulator following her return from vacation over the holidays. I contacted Lori again on January 9th at which time she informed me that she had applied for the 50% grant after being encouraged to do so by the BOE. She recommended that we (the City) apply for the grant as well so that jurisdiction funds could be pooled to purchase one high-speed tabulator for the County or in the event the County was deemed to be ineligible, the City would still have the option of receiving individual grant funding for a new tabulator. I requested a quote from our election equipment supplier (Dominion) for the cost of a tabulator and submitted the grant application to the State on January 9th. At our regular Clare County Clerk’s meeting on January 23, 2020, Lori informed the Clerks present that she had applied for a 50% AVCB high-speed tabulator grant for all precincts which would allow us to share the cost of this purchase. On January 29th, Lori received word that the County’s grant application was denied and that each jurisdiction that hadn’t already applied and wished to do so should contact the State. On that same date, the City received notice that our grant application was approved. Upon receiving the unfortunate news that the County’s grant application had been denied, Lori and I each wrote to Secretary of State Joselyn Benson expressing dismay regarding the State’s decision to deny grant funding for the County. SOS Benson sent a response that the State is looking into accommodating the County’s request for grant funding. On February 5, 2020, Secretary of State Benson sent a response to our request for grant funding to purchase a high-speed tabulator. The State has reconsidered our request and will be moving forward to address funding the high-speed tabulator once basic protocols are established for distributing the funds. State employee Jonathan Brater has been

February 5, 2020 UNOFFICIAL Page 4 of 4

assigned to reach out to the County with information so that they can received funding for the high-speed tabulator. Ballot & Election Materials Delay Election ballots are typically made available to City and Township Clerks at least 45 days in advance of an election; for the 2020 Presidential Primary Election that date would have been January 25. I touched base with the County Clerk last week because we had not yet received information regarding the availability of ballots. The County Clerk has notified us that the test ballots send by the printing vendor (MER) do not have the perforated stub which must be removed before feeding the ballot through the tabulator. The County has contacted MER regarding this issue and the vendor is now in the process of creating new test ballots. Additionally, the vendor has not delivered the precinct kits which contain supplies necessary for conducting the election. There are also programming issues which fortunately do not affect the City of Clare.

12. ADJOURNMENT Motion by Hoerauf second by Humphrey to adjourn the meeting. Yeas: All. Nays: None. Absent: None. Motion Carried. Meeting Adjourned at 8:45 a.m.

_______________________________ Diane Lyon, Election Chair & City Clerk

2020

MICHIGAN ELECTION

DATES

Jocelyn Benson Secretary of State

Michigan.gov/elections

Includes list of filing

requirements for federal and state elective offices

2

INFORMATION

ELECTIONS: For information on matters relating to elections, contact your county, city or township clerk. Information can also be obtained from the Michigan Department of State, Bureau of Elections, P.O. Box 20126, Lansing, MI 48901-0726. Phone: (517) 335-3234. Fax: (517) 335-3235. Email: Elections@Michigan.gov. Web site: Michigan.gov/Elections.

FINANCIAL DISCLOSURE: State candidates, local candidates and political groups have financial disclosure obligations under Michigan’s Campaign Finance Act. For information, contact your county clerk or the Michigan Department of State, Bureau of Elections.

Candidates running for federal office should contact the Federal Election Commission, 1050 First Street N.W., Washington, D.C. 20463. Toll free line: (800) 424-9530. Web site: fec.gov.

TABLE OF CONTENTS

Summary Calendar for Candidate and Proposal Deadlines Page 3

Detailed Calendar for Election Administrators Page 6

Recount Filing Dates Page 12

Offices to be Elected in 2020 Page 13

2020 Filing Requirements Page 14

2020 Calendar Inside Back Cover

3

SUMMARY CALENDAR FOR CANDIDATE AND PROPOSAL DEADLINES August 4, 2020 Primary and November 3, 2020 General Election

Important Dates and Filing Deadlines

Refer to Michigan compiled law for cited provisions (Legislature.Mi.Gov.) Dates are subject to change through legislative action. If any errors are found, it is the law, itself, which must be followed.

Election Dates

August 4, 2020 State Primary

November 3, 2020 State General Election

Registration Deadlines

July 20, 2020 Last day to register in any manner other than in-person with the local clerk for the August primary. (168.497)

July 21 through 8:00 p.m. August 4, 2020

In-person registration with local clerk with proof of residency. (168.497)

October 19, 2020 Last day to register in any manner other than in-person with the local clerk for the November general election. (168.497)

October 20 through 8:00 p.m. November 3, 2020

In-person registration with local clerk with proof of residency. (168.497)

Filing Deadlines: Candidates

By 5:00 p.m., March 23, 2020

Incumbent Appeals Court, Circuit Court, District Court and Probate Court judges file Affidavit of Candidacy and Affidavit of Identity for the August primary. Withdrawal deadline elapses at 5:00 p.m. on March 26. (168.409b, 413a, 414, 433a, 434, 467c and 467d)

By 4:00 p.m., April 21, 2020

Candidates seeking Appeals Court, Circuit Court, District Court or Probate Court judgeships file nonpartisan nominating petitions, Affidavit of Identity and Affidavit of Constitutional Qualification for the August primary. Withdrawal deadline elapses at 5:00 p.m. on April 24. (168.409b, 409c, 413, 414, 433, 434, 467b and 467d)

By 4:00 p.m., April 21, 2020

Candidates seeking a Wayne County Community College Trustee position file an Affidavit of Identity and a nonpartisan nominating petition. Withdrawal deadline elapses at 4:00 p.m. on April 24. (389.83, 2018 PA 628; 168.303)

4

By 4:00 p.m., April 21, 2020

Candidates for partisan and nonpartisan offices (other than judicial candidates) file nominating petitions (or fees if applicable) and Affidavit of Identity for the August primary. Withdrawal deadline elapses at 4:00 p.m. on April 24. (168.93, 133 and 163 for federal and state-level offices; assorted other statutes for local offices)

By 4:00 p.m., May 5, 2020

Candidates for county convention delegate (precinct delegate) file an Affidavit of Identity for the August primary. Filing submitted to the clerk of the county in which candidate resides. Withdrawal deadline elapses at 4:00 p.m. on May 8. (168.624, 624a)

By 5:00 p.m., July 6, 2020

Incumbent Supreme Court Justices file Affidavit of Identity and Affidavit of Candidacy forms for the November general election. (168.392a and 558)

By 4:00 p.m., July 16, 2020

District Library Board candidates who wish to seek office at the November general election file an Affidavit of Identity and a nonpartisan nominating petition. (A $100.00 nonrefundable fee may be filed in lieu of a petition.) (Special note: If district library includes a school district, District Library Board candidates file by 4:00 p.m. on August 11, 2020) (397.181)

By 4:00 p.m., July 16, 2020

Candidates without political party affiliation seeking partisan offices file qualifying petitions and Affidavit of Identity for the November general election. Withdrawal deadline elapses at 4:00 p.m. on July 20. (168.590c)

By 4:00 p.m., July 21, 2020

Candidates for Local School Board and Community College Trustee file an Affidavit of Identity and a nonpartisan nominating petition. (A $100.00 nonrefundable fee may be filed in lieu of a petition.) Withdrawal deadline elapses at 4:00 p.m. on July 24. (168.303; 389.152)

By 4:00 p.m., July 21, 2020

Candidates for village offices file an Affidavit of Identity and a nonpartisan nominating petition. Withdrawal deadline elapses at 4:00 p.m. on July 24. (168.381)

By 4:00 p.m., July 24, 2020

Write-in candidates other than write-in candidates who seek precinct delegate positions file Declaration of Intent forms for the August primary. (168.737a)

By 4:00 p.m., July 31, 2020

Write-in candidates who seek precinct delegate positions file Declaration of Intent forms with the county clerk for the August primary. (As an alternative, candidates for precinct delegate may file the Declaration of Intent form with appropriate precinct board on election day before the close of the polls.) (168.737a)

August 4, 2020 STATE PRIMARY ELECTION

5

By 4:00 p.m., August 11, 2020

District Library Board candidates (for library districts that include a school district) file an Affidavit of Identity and a nominating petition. (A $100.00 nonrefundable fee may be filed in lieu of a petition.) Withdrawal deadline elapses at 4:00 p.m. on August 14, 2020. (Special note: If district library does not include a school district, District Library Board candidates file by 4:00 p.m. on July 16, 2020). (397.181)

By 4:00 p.m., Oct. 23, 2020

Write-in candidates file Declaration of Intent forms for the November general election. (168.737a)

November 3, 2020

STATE GENERAL ELECTION

Filing Deadlines: New Parties and State Ballot Proposals

By 5:00 p.m., May 27, 2020

Petitions to place a legislative initiative proposal on the November general election ballot filed with the Secretary of State (340,047 valid signatures required). (168.471)

By 5:00 p.m., July 6, 2020

Petitions to place a proposed constitutional amendment on the November general election ballot filed with the Secretary of State (425,059 valid signatures required). (168.471)

By 4:00 p.m., July 16, 2020

New political parties file petitions to qualify for November general election ballot (42,506 valid signatures required). (168.685)

Filing Deadlines: County and Local Proposals

By 5:00 p.m., April 28, 2020

Petitions to place county and local questions on the August primary ballot filed with county and local clerks. (168.646a)

By 4:00 p.m., May 12, 2020 Ballot wording of county and local proposals to be presented at the August

primary certified to county and local clerks; local clerks receiving ballot wording forward to county clerk within two days. (168.646a)

By 5:00 p.m., July 28, 2020 Petitions to place county and local questions on the November general election

ballot filed with county and local clerks. (168.646a)

By 4:00 p.m., August 11, 2020 Ballot wording of county and local proposals to be presented at the November

general election certified to county and local clerks; local clerks receiving ballot wording forward to county clerk within two days. (168.646a)

6

DETAILED CALENDAR FOR ELECTION ADMINISTRATORS

-- 2020 ELECTION DATES -- AUGUST 4 PRIMARY

NOVEMBER 3 GENERAL ELECTION

All listed dates are in 2020 unless otherwise specified. Refer to Michigan compiled law for cited provisions (Legislature.Mi.Gov.) Dates are subject to change through legislative action. If any errors are found, it is the law, itself, which must be followed.

By Jan. 7 City and township election commissions finalize precinct boundaries for

2020 election cycle. (168.661)

By Feb. 6 Last date precinct boundary alterations made for 2020 election cycle can go into effect. (168.661)

By March 1 Democratic and Republican state party chairpersons notify county and district committee chairs of county convention delegate (precinct delegate) allocation requirements. (168.623a)

By 5:00 p.m., March 23

Incumbent Appeals Court, Circuit Court, District Court and Probate Court judges file Affidavit of Candidacy and Affidavit of Identity for the August primary. Withdrawal deadline elapses at 5:00 p.m. on March 26. (168.409b, 413a, 414, 433a, 434, 467c, 467d)

By April 1 County political party chairpersons certify number of delegates per precinct to county election commissions. (168.623a)

By 4:00 p.m., April 21

Candidates seeking Appeals Court, Circuit Court, and District Court or Probate Court judgeships file nonpartisan nominating petitions, Affidavit of Identity and Affidavit of Constitutional Qualification for the August primary. Withdrawal deadline elapses at 5:00 p.m. on April 24. (168.409b, 409c, 413, 414, 433, 434, 467b, 467d)

By 4:00 p.m., April 21

Candidates for partisan and nonpartisan offices (other than judicial candidates) file nominating petitions (or fees if applicable) and Affidavit of Identity for the August primary. Withdrawal deadline elapses at 4:00 p.m. on April 24. (168.93, 133, 163 for federal and state-level offices; assorted other statutes for local offices)

By 4:00 p.m., April 21

Candidates seeking a Wayne County Community College Trustee position file an Affidavit of Identity and a nonpartisan nominating petition. Withdrawal deadline elapses at 4:00 p.m. on April 24. (389.83, 2018 PA 628; 168.303)

By April 27 City and township clerks forward names and addresses of partisan and nonpartisan candidates to county clerk. (168.321, 349)

By 5:00 p.m., April 28

Challenges against nominating petitions filed by partisan and nonpartisan candidates submitted to filing official. (168.552)

7

By 5:00 p.m., April 28

Petitions to place county and local questions on the August primary ballot filed with county and local clerks. (168.646a)

May 1 Last date a recall petition can be filed for recall question to appear on August primary ballot. (168.963)

By 4:00 p.m., May 5

Candidates for county convention delegate (precinct delegate) file an Affidavit of Identity for the August primary. Filing submitted to the clerk of the county in which candidate resides. Withdrawal deadline elapses at 4:00 p.m. on May 8. (168.624, 624a)

By 4:00 p.m., May 12

Ballot wording of county and local proposals to be presented at the August primary certified to county and local clerks; local clerks receiving ballot wording forward to county clerk within two days. (168.646a)

By 5:00 p.m., May 27

Petitions to place a legislative initiative proposal on the November general election ballot filed with the Secretary of State (340,047 valid signatures required). (168.471)

By June 2 Board of State Canvassers complete canvass of nominating petitions filed by candidates for the August primary; Secretary of State certifies candidates eligible to appear on August primary ballot to county election commissions by June 5. (168.552)

June 5 Final date cities and townships can establish, move or abolish a polling place for the August primary. (168.662)

By June 5 Democratic and Republican Parties call fall state conventions. (168.591)

By June 5 Ballot wording for constitutional amendments and legislative referendums, which the legislature wishes to place on the August primary ballot, presented to Secretary of State. (Art. 12, Sec. 1)

By June 20 Delivery of military and overseas AV ballots must begin for the August election by this date. All requests received since November 5, 2019 from a military or overseas voter must be honored for all 2020 elections. (168.759a)

By June 20 County clerks deliver absent voter ballots for the August primary to local clerks. (168.714)

By June 20 County committees of Democratic and Republican Parties call county conventions. (168.592)

June 25 through July 14

Precinct inspectors for August primary appointed by city and township election commissions. (168.674)

By July 6 Notice of voter registration for August primary published. One notice required. (168.498)

By 5:00 p.m., July 6

Incumbent Supreme Court Justices file Affidavit of Identity and Affidavit of Candidacy forms for the November general election. (168.392a, 558)

8

By 5:00 p.m., July 6

Petitions to place a proposed constitutional amendment on the November general election ballot filed with the Secretary of State (425,059 valid signatures required). (168.471)

By July 6 Clerk shall post and enter into Qualified Voter File (QVF) the hours the clerk’s office will be open on the Saturday or Sunday or both immediately before the election to issue and receive absent voter ballots. (168.761b)

By July 6 Clerk shall post and enter into the QVF any additional locations and hours the clerk will be available to issue and receive absent voter ballots, if applicable. (168.761b)

By 4:00 p.m., July 16

District Library Board candidates who wish to seek office at the November general election file an Affidavit of Identity and a nonpartisan nominating petition. (A $100.00 nonrefundable fee may be filed in lieu of a petition.) (Special note: If district library includes a school district, District Library Board candidates file by 4:00 p.m. on August 11). (397.181)

By 4:00 p.m., July 16

Candidates without political party affiliation seeking partisan offices file qualifying petitions and Affidavit of Identity for the November general election. Withdrawal deadline elapses at 4:00 p.m. on July 20. (168.590c)

By 4:00 p.m., July 16

New political parties file petitions to qualify for November general election ballot (42,506 valid signatures required). (168.685)

July 20 Last day to register in any manner other than in-person with the local clerk for the August primary. (168.497)

July 21 through 8:00 p.m., August 4

In-person registration with local clerk with proof of residency. (168.497)

By 4:00 p.m., July 21

Candidates for Local School Board and Community College Trustee file an Affidavit of Identity and a nonpartisan nominating petition. (A $100.00 nonrefundable fee may be filed in lieu of a petition.) Withdrawal deadline elapses at 4:00 p.m. on July 24. (168.303; 389.152)

By 4:00 p.m., July 21

Candidates for village offices file an Affidavit of Identity and a nonpartisan nominating petition. Withdrawal deadline elapses at 4:00 p.m. on July 24. (168.381)

By 5:00 p.m., July 23

Challenges against qualifying petitions filed by candidates without political party affiliation submitted to filing official. (168.552)

By July 23 City and township clerks forward names and addresses of candidates without political party affiliation to county clerk. (168.321, 349)

By 4:00 p.m., July 24

Write-in candidates other than write-in candidates who seek precinct delegate positions file Declaration of Intent forms for the August primary. (168.737a)

By July 25 County clerks deliver remainder of ballots and election supplies for August primary to local clerks. (168.714)

9

By 5:00 p.m., July 28

Petitions to place county and local questions on the November general election ballot filed with county and local clerks. (If governing law sets an earlier petition filing deadline, earlier deadline must be observed.) (168.646a)

By July 28 Notice of August primary published. One notice required. (168.653a)

By July 30 Public accuracy test must be conducted. (R 168.778) Notice of test must be published at least 48 hours before test. (168.798)

By 4:00 p.m., July 31

Write-in candidates who seek precinct delegate positions file Declaration of Intent forms with the county clerk for the August primary. (As an alternative, candidates for precinct delegate may file form with appropriate precinct board on election day before the close of the polls.) (168.737a)

By 5:00 p.m., July 31

Electors may obtain an absent voter ballot via First Class mail. (168.759)

July 31 Last date a recall petition can be filed for recall question to appear on November general election ballot. (168.963)

By 2:00 p.m., August 1

Voters may submit written request to spoil their absent voter ballot and receive new ballot by mail. (168.765b)

Up to 4:00 p.m., August 3

Electors may obtain an absent voter ballot in person in the clerk’s office. (168.761)

By 4:00 p.m., August 3

Voters may submit written request in person to spoil their absent voter ballot and receive new ballot in the clerk’s office. (168.765b)

By August 4 Minor parties hold county caucuses; notify county clerk of nominated candidates within one business day after caucus. (168.686a)

By August 4 Minor parties hold state conventions; notify Secretary of State of nominated candidates within one business day after convention. (168.686a)

Up to 4:00 p.m., August 4

Emergency absentee voting for August primary. (168.759b)

Up to 8:00 p.m., August 4

Election Day registrants may obtain and vote an absent voter ballot in person in the clerk’s office or vote in person in the proper precinct. (168.761)

August 4 STATE PRIMARY ELECTION

By 9:00 a.m., August 6

Boards of county canvassers meet to canvass August primary. (168.821)

By 4:00 p.m., August 11

District Library Board candidates (for library districts that include a school district) file an Affidavit of Identity and a nominating petition. (A $100.00 nonrefundable fee may be filed in lieu of a petition.) Withdrawal deadline elapses at 4:00 p.m. on August 14. (Special note: If district library does not include a school district, District Library Board candidates file by 4:00 p.m. on July 16.) (397.181)

10

By 4:00 p.m., August 11

Ballot wording of county and local proposals to be presented at the November general election certified to county and local clerks; local clerks receiving ballot wording forward to county clerk within two days. (168.646a)

By August 11 County clerks notify precinct delegates elected at August primary; certify delegate names and addresses to chairpersons of county committees. (168.608)

August 12 through August 29

Democratic and Republican Parties hold fall county conventions. (168.592)

By August 18 Boards of county canvassers complete canvass of August primary; county clerks forward results to Secretary of State within 24 hours. (168.581, 822, 828)

By August 24 Board of State Canvassers meet to canvass August primary. (168.581) By Sept. 4 Democratic and Republican Parties hold fall state conventions. (168.591)

By Sept. 4 Cities and townships can establish, move or abolish a polling place for the November general election. (168.662)

By Sept. 4 Ballot wording for constitutional amendments and legislative referendums, which the legislature wishes to place on the November general election ballot, presented to Secretary of State. (Art. 12, Sec. 1)

By Sept. 19

Delivery of military and overseas AV ballots must begin for the November election by this date. All requests received since November 5, 2019 from a military or overseas voter must be honored for all 2020 elections. (168.759a)

By Sept. 19 County clerks deliver absent voter ballots for November general election to local clerks. (168.714)

Sept. 24 through Oct. 13

Precinct inspectors for November general election appointed by city and township election commissions. (168.674)

By Oct. 5 Notice of voter registration for November general election published. One notice required. (168.498)

11

By Oct. 5 Clerk shall post and enter into QVF the hours the clerk’s office will be open on the Saturday or Sunday or both immediately before the election to issue and receive absent voter ballots. (168.761b)

By Oct. 5 Clerk shall post and enter into the QVF any additional locations and hours the clerk will be available to issue and receive absent voter ballots, if applicable. (168.761b)

Oct. 19 Last day to register in any manner other than in-person with the local clerk for the November general election. (168.497)

Oct. 20 through 8:00 p.m., Nov. 3

In-person registration with local clerk with proof of residency. (168.497)

By 4:00 p.m., Oct. 23

Write-in candidates file Declaration of Intent forms for the November general election. (168.737a)

By Oct. 24 County clerks deliver remainder of ballots and election supplies for November general election to local clerks. (168.714)

By Oct. 27 Notice of November general election published. One notice required. (168.653a)

By Oct. 29 Public accuracy test must be conducted. (R 168.778) Notice of test must be published at least 48 hours before test. (168.798)

By 5:00 p.m., Oct. 30

Electors may obtain an absent voter ballot via First Class mail. (168.759)

By 2:00 p.m., Oct. 31

Voters may submit written request to spoil their absent voter ballot and receive new ballot by mail. (168.765b)

Up to 4:00 p.m., Nov. 2

Electors may obtain an absent voter ballot in person in the clerk’s office. (168.761)

By 4:00 p.m., Nov. 2

Voters may submit written request in person to spoil their absent voter ballot and receive new ballot in the clerk’s office. (168.765b)

Up to 4:00 p.m., Nov. 3

Emergency absentee voting for November general election. (168.759b)

Up to 8:00 p.m., Nov. 3

Election Day registrants may obtain and vote an absent voter ballot in person in the clerk’s office or vote in person in the proper precinct. (168.761)

Nov. 3 STATE GENERAL ELECTION

By 9:00 a.m., Nov. 5

Boards of county canvassers meet to canvass November general election. (168.821)

By Nov. 17 Boards of county canvassers complete canvass of November general election; county clerks forward results to Secretary of State within 24 hours. (168.822, 828)

By Nov. 23 Board of State Canvassers meet to canvass November general election. (168.842)

12

RECOUNT FILING DATES

All U.S. Senate, U.S. House and State House Seats

• Districts that lie wholly contained within one (1) county

* Recount petitions must be filed with the Secretary of State within 48 hours after the adjournment of the meeting of the Board of State Canvassers at which the certificate for determination for that office was recorded. (168.879)

* Counter petitions must be filed with the Secretary of State at or before 4:00 p.m. on the

seventh day after the filing of the recount petition. (168.882)

• Districts located in more than one (1) county

* Recount petitions must be filed with the Secretary of State within 48 hours after the Board of State Canvassers completes the canvass. (168.879)

* Counter petitions must be filed with the Secretary of State at or before 4:00 p.m. on the

seventh day after the filing of the recount petition. (168.882)

Any Other Office Canvassed by the Board of State Canvassers

* Recount petitions must be filed with the Secretary of State within 48 hours after the Board of State Canvassers completes the canvass. (168.879)

* Counter petitions must be filed with the Secretary of State at or before 4:00 p.m. on the

seventh day after the filing of the recount petition. (168.882)

Any Other Office Canvassed by County Boards of Canvassers

* Recount petitions must be filed with the County Clerk within six days after the board of County canvassers completes the canvass. (168.866)

* Counter petitions must be filed with the County Clerk within 48 hours after the filing of the

recount petition. (168.868)

13

OFFICES TO BE ELECTED IN 2020

U.S. President/Vice President U.S. Senator (1 seat) U.S. Representative in Congress (all 14 districts) State Representative (all 110 districts)

State Board of Education (2 seats) University of Michigan Regents (2 seats) Michigan State University Trustees (2 seats) Wayne State University Governors (2 seats) Justice of the Supreme Court

Judge of the Court of Appeals Judge of the Circuit Court Judge of the District Court Judge of Probate

County and Township Offices

Specified City and Village Offices

Specified School District Positions

14

2020 FILING REQUIREMENTS Federal and State Elective Partisan Offices

Supreme Court Justice

Petition Filing Information: Democratic and Republican Candidates

• Democratic and Republican candidates can file nominating petitions for the following federal and state elective offices: U.S. Senate, U.S. Representative in Congress and State Representative (see below for additional elective offices whose Democratic and Republican nominees are determined by caucus or convention.)

• Democratic and Republican candidates must file a partisan nominating petition no later than

4:00 p.m., April 21, 2020. Democratic and Republican candidates who seek the office of State Representative may file a $100.00 filing fee in lieu of a petition.

• Democratic and Republican candidates who submit a valid filing for office will be placed on

the August primary ballot.

Petition Filing Information: Candidates Without Political Party Affiliation

• Candidates without political party affiliation can file for the following federal and state elective offices: U.S. President, U.S. Senate, U.S. Representative in Congress, State Representative, State Board of Education, University of Michigan Regent, Michigan State University Trustee, Wayne State University Governor and Supreme Court Justice.

• Candidates without political party affiliation who seek a partisan office or the office of

Supreme Court Justice must file a qualifying petition no later than 4:00 p.m., July 16, 2020.

• All signatures submitted on a qualifying petition must have been collected within the preceding 180-day period; signatures which are dated more than 180 days prior to the date the petition is filed are invalid.

• Candidates without political party affiliation who submit a valid filing will be placed on

the November general election ballot.

Affidavit of Identity Required of All Candidates

All candidates, except for President, must submit an Affidavit of Identity in duplicate when filing for office. Affidavit of Identity forms can be obtained from any filing official or from the Department of State’s Bureau of Elections in Lansing (Michigan.gov/Elections.) A candidate who fails to comply with this requirement is ineligible to appear on the ballot.

Except for candidates seeking federal elective office or the office of precinct delegate, Michigan election law requires any candidate filing an Affidavit of Identity to state on the form that on the date the affidavit was executed, all statements, reports, late filing fees and fines required of the candidate or any Candidate Committee organized to support the candidate’s election under Michigan’s Campaign Finance Act have been filed or paid. If a candidate fails to comply with

15

this requirement or executes an Affidavit of Identity containing a false statement will be disqualified.

Post-Election Campaign Finance Compliance Statement

Except as noted below, Michigan election law requires any candidate elected to office on the state, county or local level to file an affidavit prior to assuming office which states that on the date the affidavit was executed all statements, reports, late filing fees and fines required of the candidate or any Candidate Committee organized to support the candidate’s election under Michigan’s Campaign Finance Act have been filed or paid. The affidavit is not required of an elected candidate who did not receive or expend more than $1,000.00 during the election cycle. In addition, the form does not have to be filed by an individual elected to a federal office or a precinct delegate position.

A form developed for distribution to candidates who must comply with the filing requirement (“Post-Election Campaign Finance Compliance Statement”) is available through any filing official. An elected candidate who is required to file the statement but who fails to submit the form is guilty of a misdemeanor.

Signature Requirements; Filing Location

The following lists the petition signature requirements for the offices to be filled in 2020.

NOTE: Minor party candidates are nominated by caucus or convention and appear on the November General election ballot.

U.S. PRESIDENT

All candidates who seek the office of U.S. President file with the Department of State’s Bureau of Elections in Lansing.

DEMOCRATIC

REPUBLICAN NO POLITICAL PARTY

AFFILIATION

MIN MAX

Nominated at State Convention

Nominated at State Convention

12,000 24,000

A qualifying petition circulated for the office of U.S. President must be signed by at least 100 registered voters in each of at least ½ of the congressional districts in the state.

A candidate without political party affiliation who files for the office of U.S. President is also required to submit the name of his or her running mate and list of presidential electors. For complete information, contact the Michigan Department of State’s Bureau of Elections.

16

U.S. SENATOR

All candidates who seek the office of U.S. Senator file with the Department of State’s Bureau of Elections in Lansing.

DEMOCRATIC

REPUBLICAN NO POLITICAL PARTY

AFFILIATION

MIN MAX MIN MAX MIN MAX

15,000 30,000 15,000 30,000 12,000 24,000

A petition submitted for the office of U.S. Senator must be signed by at least 100 registered electors in each of at least ½ of the congressional districts in the state.

U.S. REPRESENTATIVE IN CONGRESS

Multi-County Districts: A candidate who seeks the office of U.S. Representative in Congress in a multi-county district files with the Department of State’s Bureau of Elections in Lansing. The multi-county U.S. House Districts are Districts 1-12 and 14.

Single-County Districts: A candidate who seeks the office of U.S. Representative in Congress in District 13 files with the Wayne County Clerk’s office.

DEMOCRATIC

REPUBLICAN NO POLITICAL PARTY AFFILIATION

MIN MAX MIN MAX MIN MAX

1,000 2,000 1,000 2,000 3,000 6,000

17

STATE BOARD OF EDUCATION UNIVERSITY OF MICHIGAN REGENT

MICHIGAN STATE UNIVERSITY TRUSTEE WAYNE STATE UNIVERSITY GOVERNOR

SUPREME COURT JUSTICE

All candidates who seek the following offices file with the Department of State’s Bureau of Elections in Lansing: State Board of Education, University of Michigan Regent, Michigan State University Trustee, Wayne State University Governor, Supreme Court Justice (Note: Incumbent Supreme Court Justice files by affidavit.)

DEMOCRATIC

REPUBLICAN NO POLITICAL PARTY

AFFILIATION

MIN MAX

Nominated at State Convention

Nominated at State Convention

12,000 24,000

A petition for one of the above offices must be signed by at least 100 registered electors in each of at least half of the congressional districts in the state.

STATE REPRESENTATIVE

Multi-County Districts: A candidate who seeks the office of State Representative in a multi- county district files with the Department of State’s Bureau of Elections in Lansing. The multi- county State House Districts are listed below:

17 32 51 58 59 63 65 66 70 72 78 83 84 85 86 87 93 97 98 99 100 101 102 103 105 106 107 108 109 110

Single-County Districts: A candidate who seeks the office of State Representative in a district not listed above (single-county districts) files with the county clerk.

DEMOCRATIC

REPUBLICAN NO POLITICAL PARTY AFFILIATION

MIN MAX MIN MAX MIN MAX

200 400 200 400 600 1,200

Democratic and Republican candidates who seek the office of State Representative may file a $100.00 filing fee in lieu of a petition.

NAMECUSTOMER # PARCEL # CURRENT OVER 30 OVER 60 OVER 90 OVER 120 TOTAL

Aging as of 02/13/20

Aged Accounts Receivable Report for CITY OF CLARE

Population: All Records

Page: DB: Clare

02/13/2020

04:53 PM

1/2

DICK ACKERACKER, RICHARD 150.22 0.00 0.00 0.00 0.00 150.22

GERALD ARMENTROUTARMENTROUT, GERA 451.00 0.00 0.00 0.00 0.00 451.00

PETER L. ASHBYASHBY, PETER L 870.00 0.00 0.00 0.00 0.00 870.00

ASK WORLDWIDE, LLC.ASK WORLDWIDE 150.22 0.00 0.00 0.00 0.00 150.22

DONALD BAUERBAUER, DONALD 150.22 0.00 0.00 0.00 0.00 150.22

RICHARD BOLLEBOLLE, RICHARD 300.44 0.00 0.00 0.00 0.00 300.44

MICHAEL A BREWERBREWER, MICHAEL 0.00 395.00 0.00 0.00 0.00 395.00

COOK'S PROPERTIESCOOK'S PROPERTIE 150.22 0.00 0.00 0.00 0.00 150.22

BRYAN DAVISDAVIS, BRYAN 150.22 0.00 0.00 0.00 0.00 150.22

VILLAGE OF FARWELLFARWELL VILLAGE 150.00 0.00 0.00 0.00 0.00 150.00

GATEWAY AIR SERVICEGATEWAY AIR SVC 150.22 0.00 0.00 0.00 0.00 150.22

CITY OF GLADWINGLADWIN 75.00 0.00 0.00 0.00 0.00 75.00

GLADWIN NURSING & REHAB COMMUNITYGLADWIN NURSING 25.00 0.00 0.00 0.00 0.00 25.00

NYLE HAGGARTHAGGART 150.22 0.00 0.00 0.00 0.00 150.22

TIMOTHY E HOFFMANHOFFMAN, TIMOTHY 0.00 0.00 0.00 0.00 550.50 550.50

JAMES HOVEY INTER-VIVOS TRUSTHOVEY, JAMES 150.22 0.00 0.00 0.00 0.00 150.22

CATHY MARIE LOCKWOODLOCKWOOD, CATHY 309.50 0.00 0.00 0.00 0.00 309.50

NATURAL WAY CHEESENATURAL WAY CHEE 920.00 0.00 0.00 0.00 0.00 920.00

DONALD L NEVILLNEVILL, DONALD L 150.22 0.00 0.00 0.00 0.00 150.22

NAMECUSTOMER # PARCEL # CURRENT OVER 30 OVER 60 OVER 90 OVER 120 TOTAL

Aging as of 02/13/20

Aged Accounts Receivable Report for CITY OF CLARE

Population: All Records

Page: DB: Clare

02/13/2020

04:53 PM

2/2

TIM OULLETTEOULLETTE, TIM 150.22 0.00 0.00 0.00 0.00 150.22

PERE MARQUETTE DISTRICT LIBRARYPERE MARQUETTE 19,746.12 0.00 0.00 0.00 0.00 19,746.12

PROGRESSIVE ENGINEERINGPROGRESSIVE ENG 20,067.88 0.00 0.00 0.00 0.00 20,067.88

MICHAEL D QUINNQUINN, MICHAEL D 0.00 0.00 0.00 0.00 398.00 398.00

RANDY SEITERSEITER, RANDY 145.00 0.00 0.00 0.00 0.00 145.00

NICOLE RENEE SHARNETSKYSHARNETSKY, NICO 309.50 0.00 0.00 0.00 0.00 309.50

MIKE SMITHSMITH, MICHAEL 150.22 0.00 0.00 0.00 0.00 150.22

VICKIE SMITHSMITH, VICKIE 635.00 0.00 0.00 0.00 0.00 635.00

STEVE STARKSTARK 150.22 0.00 0.00 0.00 0.00 150.22

TOBACCO RANCHTOBACCO RANCH 0.00 0.00 0.00 0.00 29,101.75 29,101.75

GARY TODDTODD, GARY 150.22 0.00 0.00 0.00 0.00 150.22

ROBERT TOWNSENDTOWNSEND, ROBERT 0.00 435.00 0.00 0.00 30.00 465.00

VERNON TOWNSHIPVERNON TWP 8,657.96 0.00 0.00 0.00 0.00 8,657.96

JONATHON VONSPRECKENVONSPRECKEN, JON 145.00 0.00 0.00 0.00 0.00 145.00

GERALD WITBECKWITBECK, GERALD 450.66 0.00 0.00 0.00 0.00 450.66

NON-JOURNALIZED AMOUNTS ONLY: 0.00 JOURNALIZED AMOUNTS ONLY: 86,121.17

GRAND TOTALS: 55,210.92 830.00 0.00 0.00 30,080.25 86,121.17

1

AGENDA REPORT

TO: Clare City Commission

FROM: Ken Hibl, City Manager

DATE: February 13, 2020

RE: City Manager's Report

For the Agenda of February 17, 2020

________________________________________________________________________

Inter-County Drain Board Meeting. The Board held a scheduled meeting on Feb 7th @ Clare City

Hall. The Board awarded the bid for grant administration of the FEMA grant for voluntary

removal of existing structures within the drain boundaries to Wade Trim. Actual construction

work on the drain will likely not commence prior to Summer 2020 with completion in 2021. The

Board set its next meeting date for Mar 20th @ 1pm @ Clare City Hall.

Planning Commission Meeting. The Commission is scheduled to meet on Wednesday, Feb 19th to

consider a façade improvement proposal for the Clare Wendy’s Restaurant.

February DDA Meeting. The DDA cancelled its scheduled Feb 7th meeting; the next meeting is

scheduled for Mar 6th with the two primary agenda topics being commitment of the DDA’s tax

capture for the obligation bonds being sold to rehabilitate the downtown streetscape. The DDA

will also entertain a Consumers Energy presentation related to electric vehicles (EV). The general

public is encouraged to attend the meeting to learn the latest developments and projections

regarding EVs.

MML Capital Conference Event. As reflected in the attached MML correspondence (see copy of

att’d flyer), the MML has scheduled its annual Capital Conference (Lansing) March 24 & 25. If

any of the Commissioners intend to participate in the Lansing conference, pls inform us

accordingly so we can complete the registration process.

MMDC Quarterly Board Meeting. The MMDC’s next quarterly breakfast meeting is scheduled

for March 17th @ 8am (see copy of att’d flyer). The keynote breakfast speaker will be Mr. Daniel

Eichinger, the Director of Michigan Department of Natural Resources. We have to inform MMDC

nlt March 2nd of the exact # of seats we will use and the names of the attendees. Please inform

Diane whether you will/will not attend by that date to allow us to RSVP to MMDC.

MDNR Commitment Letter. As the City Commission is aware, we applied and were approved for

an MDOT $1.2M Transportation Alternative Program (TAP) grant to complete the “Clare Gap”

of the Pere Marquette Trail. The total estimated construction project is approximately $1.5M, thus

we applied to the Michigan Natural Resources Trust Fund (MNRTF) for a $300K grant to allow

the project to proceed. To our complete surprise and chagrin, the Trust Fund disapproved our

grant application, thus we were in jeopardy of losing the $1.2M TAP Grant funding. We reached

out to the Michigan Department of Natural Resources (MDNR) for assistance. As reflected in the

attached letter from MDNR, they have come to our rescue and have provided a commitment to

funding the needed $300K, thus assuring the receipt of the TAP grant funding and construction of

the “Gap” Project. The project design is being accomplished by the Mt. Pleasant TSC;

construction is anticipated to commence and be completed in 2021.

2

Attachments.

1. MML Capital Conference information.

2. MMDC 1/4LY Breakfast Flyer.

3. MDNR Correspondence – Commitment Letter.

1

Diane Lyon

From: Michigan Municipal League <kwozniak@mml.org>

Sent: Wednesday, February 5, 2020 1:31 PM

To: Diane Lyon

Subject: State Agencies & Vendors Galore at CapCon 2020!

Grab One-on-One Time with State Agencies and Key Vendors!

March 24-25 Lansing Center, Lansing Get the details and register now! Join State Agencies at Office Hours Office Hours with State Agencies was so popular at our last CapCon that we brought it back for this year! Discover the latest grants, state or federal programs that might benefit your community, and more. Office Hours will be on March 24, 1:00 - 2:30pm. Network with Vendors A wide variety of vendors will fill the Expo Hall at CapCon 2020. Each one offers products and services designed specifically for municipalities. We're offering several opportunities for you to peruse their booths and find solutions to challenges facing your community:

Welcome Reception - A great chance to mix and mingle with the vendors in a fun and informal setting

Many Conference breaks - some with dessert! - Hang out in the Expo Hall and talk face-to-face with vendors

Check out the current list of vendors registered for CapCon 2020. Rounding out the CapCon 2020 experience will be numerous engaging sessions, including:

Legislative Update

Interconnecting Resiliency, Community Wealth,and SaveMICity

Innovation Is for Everyone

2

Tapping Opportunity Zone Funds for Local Needs

Working with State Agencies: Small Community Success Stories

And much more! We hope you’ll join us for the League’s premier legislative event!

Click here for details & to register!

Michigan Municipal League | 1675 Green Road, Ann Arbor, MI 48105

Unsubscribe dlyon@cityofclare.org

Update Profile | About Constant Contact

Sent by kwozniak@mml.org in collaboration with

Try email marketing for free today!

CONSTITUTION HALL • 525 WEST ALLEGAN STREET • P.O. BOX 30028 • LANSING, MICHIGAN 48909-7528 www.michigan.gov/dnr • (517) 284-MDNR(6367)

STATE OF MICHIGAN

DEPARTMENT OF NATURAL RESOURCES LANSING

GRETCHEN WHITMER GOVERNOR

DANIEL EICHINGER DIRECTOR

February 6, 2020

Ms. Joy Simmer City of Clare 202 W. Fifth St. Clare, MI 48617 Dear Ms. Simmer, The Michigan Department of Natural Resources (DNR) is committed to partnering with the City of Clare and the Michigan Department of Transportation’s Transportation Alternatives Program (TAP) in funding the 2.5-mile gap in the Pere Marquette Trail. The DNR has approved a match of $300,000 from the Federal Recreation Trails Program, Fiscal Year 2021 budget, for the scope of work as outlined in the City’s TAP application. Please consider this letter as your conditional commitment of funding. The proposed project must meet all TAP requirements throughout completion to be eligible for this funding. This commitment is written on an annual appropriation from the Federal Highway Administration FAST Act (FAST Act § 1109; 23 U.S.C. 133(h)). If for any reason, the FAST Act funding is not appropriated for fiscal year 2021, this funding will not be available. The approved match of $300,000 will be programmed and managed through the TAP program and you will not receive a separate grant for this funding. Sincerely,

Megan LeMarbe Non-motorized State Trails Grant Coordinator Trails Section, Parks and Recreation Division Michigan Department of Natural Resources 517-282-1275 cc: Alex Nikoloff, TAP Coordinator, MDOT

AGENDA REPORT

TO: Mayor Pat Humphrey & Clare City Commissioners

FROM: Diane Lyon, City Clerk

DATE: February 13, 2020 2020

RE: *Communications

For the Agenda of February 17, 2020

*Note: This is a Consent Agenda item and is considered as routine by the City Commission.

As such, this matter shall be automatically enacted by one motion with all other Consent

Agenda items unless a Commissioner or citizen requests this item be individually discussed,

in which event it shall be removed from the Consent Agenda and considered and acted upon

in its designated sequence on the approved Clare City Commission agenda of February 17,

2020.

FOIA Requests: The most recent FOIA requests & responses are attached for your information.

SOS News: The Secretary of State and local clerks have made a request for the State Legislature

to restrict the deadline for the addition of new questions of the ballot to 75 days prior to an

election due to the extremely tight timeline for the requisite review, printing and testing prior to

the distribution to voters of Michigan.

Attachments. As noted above.

1

Diane Lyon

From: Mary Warner

Sent: Thursday, January 30, 2020 3:00 PM

To: Steven Kingsbury; Ken Hibl

Cc: Diane Lyon

Subject: FW: Water Service Line Inspection

This email just came in. I think it would be considered a FOIA.

Mary Mary Warner

Utility Billing Clerk

City of Clare

989-386-7541 ext 201

mwarner@cityofclare.org

From: Tom Dunn <tomdun@gmx.com>

Sent: Thursday, January 30, 2020 2:53 PM

To: Mary Warner <MWarner@cityofclare.org>

Subject: Water Service Line Inspection

Dear Mrs. Warner;

Please provide me a copy of the mandate from the State of Michigan you refer to in the letter of January 15, 2020 from Ken Hibl regarding inspection and inventory of Lead and Copper testing.

I would also require the information regarding the failure of the City to complete 100% inventory of all water line service should such an event take place.

Please provide the information from the State of Michigan requiring the City of Clare, which would REQUIRE the presents of the Private Property Owner as well as what mandates you are under to require physical inspection within the Property.

Please provide me with the names and address of the 20% remaining to be inventoried as alluded to in the letter.

Please provide any contracts, codicil's or documents which the City of Clare has regarding the water service system which would have given permission to the City or State to enter upon Private Property.

Thank you for your cooperation in this matter. Please feel free to contact me via this email or 989-709-8079.

Thomas Dunn, Owner

2

This transmission is intended to be delivered only to the named addressee(s) and may contain information that is

confidential, proprietary, attorney work-product or attorney-client privileged. If this information is received by anyone

other than the named addressee(s), the recipient should immediately notify the sender by E-MAIL and by telephone

989-709-8079. In no event shall this material be read, used, copied, reproduced, stored or retained by anyone other

than the named addressee(s) Thanks.

1

Diane Lyon

From: xgrant=smartprocure.com@smartprocurenotification.com on behalf of Xavier Grant

<xgrant@smartprocure.com>

Sent: Monday, February 10, 2020 2:24 PM

To: Diane Lyon

Subject: SmartProcure FOIA Request to Clare City For PO/Vendor Information

Dear Diane Lyon or Custodian of Public Records,

SmartProcure is submitting a FOIA request to the Clare City for any and all purchasing records from 11/05/2019 (mm/dd/yyyy) to current. The request is limited to readily available records without physically copying, scanning or printing paper documents. Any editable electronic document is acceptable.

The specific information requested from your record keeping system is:

1. Purchase order number. If purchase orders are not used a comparable substitute is acceptable, i.e., invoice, encumbrance, or check number

2. Purchase date

3. Line item details (Detailed description of the purchase)

4. Line item quantity

5. Line item price

6. Vendor ID number, name, address, contact person and their email address

If you would like to let me know what type of financial software you use, I may have report samples that help to determine how, or if, you are able to respond.

Please email or click on the button below to upload the information. There is no file size limitation:

Click Here To Upload

If this request was misrouted, please forward to the correct contact person and reply to this communication with the appropriate contact information.

If you have any questions, please feel free to respond to this email or I can be reached at the phone number below in my signature.

Regards,

Xavier Grant Data Acquisition Specialist

Direct: 5616096758 Email: xgrant@smartprocure.com

The City of Clare is an Equal Opportunity Provider and Employer

FOIA Granted in Part 09/13/17

February 13, 2020

Xavier Grant

Data Acquisition Specialist

SmartProcure

700 W Hillsboro Blvd., Ste 4-100

Deerfield Beach FL 33441

561-609-6758

xgrant@smartprocure.com

RE: Freedom of Information Act (“FOIA”) Request Response

Your request for public record(s) under the Michigan Freedom of Information Act (“FOIA”),

dated February 10, 2020, and received February 11, 2020 for the following records is

acknowledged and your request is hereby Granted for the following information: any and all

purchasing records from 11/05/2019 through current (02/12/2020).

The City of Clare’s FOIA Procedures and Guidelines and Summary are available for review on

our website at www.cityofclare.org.

If your FOIA request has been denied in whole or in part, you may do one of the following at your

option:

(1) Commence an action in the circuit court to compel disclosure of the public records or

information within 180 days after the governmental unit’s final determination to deny your

request. If the circuit court orders disclosure of all or a portion of the public record or

information, you have the right to receive reasonable attorney’s fees, costs, and disbursements.

If the circuit court determines that the governmental unit arbitrarily and capriciously denied

your request, you also have the right to receive punitive damages in the amount of $500.00.

Please see MCL 12.231 et seq. for further information on the Freedom of Information Act.

(2) Submit to the City Manager a written appeal that specifically states the word “appeal” and

identifies the reason(s) for reversal of the denial. Your appeal should be sent to City of Clare

– City Manager, 202 West Fifth Street, Clare, MI 48617-1490.

A copy of this request will be kept on file for no less than one (1) year.

Diane Lyon, City Clerk

Reaching Beyond Our Client’s Expectations, Providing Nationwide Solutions.

February 12, 2020

Jennifer Willert/Zoning Analyst

CDS Commercial Due Diligence

3550 W Robinson St Third Fl

Norman, Oklahoma 73072

Email: jwillert@firstam.com/FAX: (800) 986-0586/Contact # (405) 253-2459

To: Diane Lyon/FOIA Admin. From: Jennifer Willert/Zoning Analyst

Company: City Clerk Phone: 405-253-2459

Phone: Fax: Toll-free 800-986-0586

Email: Email: jwillert@firstam.com

Pages, including this cover page:

Subject Property/Parcels: 684 Ann Arbor Trail Clare, MI APN: 051-034-100-21

At our client’s request, please provide the following information-

Zoning Compliance/Verification Letter: Please supply a letter (or use the enclosed template and copy onto letterhead) stating in

which zoning district the subject property is currently located, whether or not it is considered to be a permitted use, and any

compliance information you may be able to provide. Please use municipality letterhead, or if this is not possible for some reason

please enclose a municipality fax coversheet showing that the zoning letter is enclosed.

• Adjacent Property Designations and Uses (if known): Current zoning district in which properties adjacent to the subject

property North, South, East & West are located

• Any Variances, Special Uses or Conditions: Please note the existence of these items as they relate to the subject property and

supply documentation, if available (this includes any applicable Special Use Permissions, Conditional Uses Permissions, Zoning

Board of Appeals, Planning Cases, etc.)

• Zoning & Building Code Violations: Please state if there are any open/outstanding zoning, building or fire violations active at

this time

• Certificates of Occupancy: Please supply copies of any existing certificates of occupancy for the subject property. Please state

(even if a Certificate of Occupancy was located and provided) if the lack of a Certificate of Occupancy on file would activate

any enforcement actions/adverse actions against the property. Also, please specify if a new Certificates of Occupancy would be

required in the event of a change in ownership, use, or renovations.

• Approved Site Plan and/or Conditions of Approval, if applicable: Please supply one or both of these documents, particularly

if the subject property is located in a Planned Development

Please advise me at your earliest convenience of any required fees or forms, if any of these items is not available or if I should be directing

any portion of my request to another party. I am on a strict timeline so your prompt attention to this matter is greatly appreciated. Upon

completion, please forward the information to me via fax (800-986-0586) or via email jwillert@firstam.com) and US mail. I truly

appreciate your help with this matter and look forward to your reply. Please do not hesitate to contact me with any questions or concerns

you may have. Thank you very much for your assistance!

1

Diane Lyon

From: Michigan Secretary of State <MISOS@govsubscriptions.michigan.gov>

Sent: Wednesday, February 12, 2020 3:07 PM

To: Diane Lyon

Subject: NEWS RELEASE: Benson and clerks: No ballot changes within 75 days of elections

FOR IMMEDIATE RELEASE Feb. 12, 2020 Contact: Mike Doyle DoyleM@Michigan.gov

Benson and clerks: No ballot changes within 75 days of elections

Bipartisan group asks Legislature for resolution to help clerks get ballots to voters on time

Secretary of State Jocelyn Benson and a bipartisan group of clerks today called on the state Legislature to pass a joint resolution promising that no new questions will be placed on ballots within 75 days of an election. The current deadline for the Legislature to add ballot questions is 60 days, leaving only 20 subsequent days for numerous processes to take place before the first absentee ballots must be mailed to voters. The 40-day deadline is part of the constitutional amendment passed by voters in 2018. “The deadlines leading up to elections make it extremely difficult for local, county and state election officials, along with vendors, to ensure that voters can receive absentee ballots in accordance with their constitutional rights,” said Benson. “Although the 60-day deadline and newly created 40-day deadline are both in the Michigan Constitution, the Legislature can take action now to support clerks by adopting a joint resolution promising to put questions on the ballot no later than the 75th day before an election.” Under the current framework, the following tasks cannot be completed prior to 60 days before an election and must be completed by the 40th day before an election:

Counties finalize ballot language and format

Counties send ballots to state for review and approval

Counties send ballots to local jurisdictions and candidates for review

Finalized ballots are sent to printers

Ballots are printed

Ballots are distributed to all 83 counties in Michigan (or in some cases directly to local jurisdictions)

Counties deliver ballots to local jurisdictions (by 45th day under Michigan election law)

2

Local jurisdictions perform logic and accuracy testing with ballot tabulators to ensure ballots can be read in all tabulators (local jurisdictions often rely on vendor materials for testing, which must be delivered to jurisdictions)

Local jurisdictions ensure all military and overseas voters who have requested a ballot at least 45 days before they election are sent a ballot on the 45th day before the election.

Local jurisdictions stuff and mail all absentee ballots to all voters who have requested an AV ballot prior to day 40 (thousands of voters in many jurisdictions)

Even without mistakes, and even if ballots are received by local jurisdictions on the 45th day before the election, there is little time to complete testing and mail all requested ballots by day 40. The Bureau of Elections will be working with clerks and vendors to identify additional time savings, but state and local election officials are seeking the ability to finalize ballot formats earlier as part of an improved process. “The timeframe leaves no margin for error in design, review, proofing, printing or testing of ballots or tabulators,” said Michigan Elections Director Jonathan Brater. “This puts both local clerks and voters in an unfair position as any delays can make it practically or literally impossible for some clerks to meet that requirement.” “The limited printing capacity in the state means that even if all counties submit ballots for printing on day 60, printers may not produce and deliver ballots in time for them to be distributed, tested and issued,” said Livingston County Clerk Elizabeth Hundley. “The 60-day deadline is no longer workable in the modern era of election administration in Michigan, which requires clerks and vendors with limited staff and resources to carry out extensive testing and proofing so that all voters can get ballots and vote without issue,” said Oakland County Election Director Joe Rozell. “Clerks are committed to serving their voters and they are shouldering this challenge as best they can ahead of the March primaries, but they need more support,” said Rochester Hills City Clerk Tina Barton. “A resolution from the Legislature would be of tremendous benefit ahead of the May and August races.” “The Legislature can reduce this burden significantly by agreeing not to place questions on the ballot close to the 60-day deadline,” said Lansing City Clerk Chris Swope. “This would allow ballots at various stages of the process to be pre-proofed and pre-approved, allowing for more streamlined formatting, design, review, printing and delivery.” Under Article XII, Section 1 of the Michigan Constitution, the Legislature may place a proposed constitutional amendment on the ballot up to the 60th day before the election. Article II, Section 4 of the Michigan Constitution requires that all voters be issued an absentee ballot immediately upon request at any time during the 40 days before an election. After voters amended the state constitution in 2018 to allow all voters to vote by mail, there has been a surge in absentee ballot applications. Compared to approximately one month prior to the 2016 primary elections, the state has seen a 63 percent increase to more than 540,000 absentee ballot applications submitted.

# # #

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CONSUMERS ENERGY 207057068911 11175 S EBERHART AVE (01/08/20-02/04/20) 6,116.8003/02/2020

Date: 02/13/20

Page: 1

PAYABLES REPORT FOR COMMISSIONERS

EXP CHECK RUN DATES 02/18/2020 - 03/02/2020BOTH JOURNALIZED AND UNJOURNALIZED OPEN BANK CODE: CONSO

VENDOR INVOICE # DESCRIPTION Check RunPosting Date AMOUNT

ACE HARDWARE 86566 UPS SHIPPING - CPD NEW CAR #46-1 11.3302/18/2020 02/18/2020

ACE HARDWARE 86599 CLAMP; SEAL TAP; UPS SHIPPING - WWTP 22.3802/18/2020 02/18/2020

AWOL - ALWAYS WORKING ON LAWNS2020-1016 CLEAN DEPOT & ART COUNCIL - JAN 2020 300.0002/18/2020 02/18/2020

BOB'S TIRE STORE 23942 FIX TRUCK TIRE FLAT - DPW 76.0002/18/2020 02/18/2020

BROADCAST MUSIC INC 37188222 MUSIC LICENSING - PARKS/REC 364.0002/18/2020 02/18/2020

CINTAS FIRST AID & SAFETY5015839071 SERVICE FIRST AID KIT & AED CHECKED FEB 2020 - CITY HALL 26.4502/18/2020 02/18/2020

CINTAS FIRST AID & SAFETY5015839073 SERVICE FIRST AID KIT FEB 2020 - POLICE DEPT 16.8402/18/2020 02/18/2020

CINTAS FIRST AID & SAFETY5015839072 SERVICE FIRST AID KIT FEB 2020 - DPW GARAGE 28.1002/18/2020 02/18/2020

CLARE AUTOMOTIVE SUPPLY INC100530909414 OIL DRI; DEKA BATTERY 24MO & RETURN - CPD #46-2 & DPW SHOP 12.4402/18/2020 02/18/2020

CLARE AUTOMOTIVE SUPPLY INC100530909588 2+2 DOT 3 BRAKE FLUID - DPW SHOP 18.9902/18/2020 02/18/2020

CLARE AUTOMOTIVE SUPPLY INC100530909898 2+2 CLEAN BRAKE NON - DPW SHOP 14.4502/18/2020 02/18/2020

CLARE AUTOMOTIVE SUPPLY INC100530910014 NOTOUCH TR CR180; INTERIOR CLEAR COAT - DPW GARAGE 12.1902/18/2020 02/18/2020

CLARE AUTOMOTIVE SUPPLY INC100530910182 CONN FUEL VAC TO FIX WASHER ON CPD 46-K9 10.4902/18/2020 02/18/2020

CLARE AUTOMOTIVE SUPPLY INC100530909855 MAX CLEAN; NO TOUCH; INTERIOR CLEAR COAT - DPW GARAGE 31.3702/18/2020 02/18/2020

CLARE AUTOMOTIVE SUPPLY INC100530909691 INTERIOR CLEAR COAT; NO TOUCH; MAX CLEAN - DPW GARAGE 16.0802/18/2020 02/18/2020

CLARE AUTOMOTIVE SUPPLY INC100530909543 NOTOUCH; POLICE; SHINE MASTER; INTERIOR CLEAR COAT - DPW GARAGE31.6802/18/2020 02/18/2020

CLARE AUTOMOTIVE SUPPLY INC100530909626 MAX CLEAN - DPW 3.8902/18/2020 02/18/2020

CLARE COUNTY CLEAVER INC02042020 RENEW 1 YR SUBSCRIPTION 30.0002/18/2020 02/18/2020

CLARE HARDWARE 398805 NUTS, BOLTS, FASTENERS - CITY HALL DOOR 1.4902/18/2020 02/18/2020

CLARE HARDWARE 398813 NUTS, BOLTS, FASTENERS; 14" CABLE TIES (100PC) - BARRICADES DPW34.5702/18/2020 02/18/2020

CLARE HARDWARE 398898 1 RIGID CUTTER WHEEL - DPW TOOLS 9.9902/18/2020 02/18/2020

CLARE HARDWARE 399033 2GAL STAND-N-SPRAY - DPW GARAGE 34.9902/18/2020 02/18/2020

CLARE HARDWARE 399102 2 CANS SEA FOAM MOTOR TREATMENT - DPW 19.9802/18/2020 02/18/2020

CONSUMERS ENERGY 205544693362 1532 N MCEWAN ST (12/19/19-01/20/20) 124.3102/20/2020 02/20/2020

CONSUMERS ENERGY 206078638058 221 WILCOX PKWY (12/19/19-01/20/20) 30.1602/20/2020 02/20/2020

CONSUMERS ENERGY 203052931404 TRAFFIC LIGHT(S) (01/01/20-01/31/20) 6.1002/25/2020 02/25/2020

CONSUMERS ENERGY 203052931405 STREET LIGHT(S) (01/01/20-01/31/20) 691.3502/25/2020 02/25/2020

CONSUMERS ENERGY 203052931406 STREET LIGHT(S) (01/01/20-01/31/20) 3,838.7102/25/2020 02/25/2020

CONSUMERS ENERGY 201718061009 396 SHAMROCK CT (01/04/20-01/31/20) 25.3602/25/2020 02/25/2020

CONSUMERS ENERGY 204298841830 48617 LED LIGHT RD (01/01/20-01/31/20) 207.2102/25/2020 02/25/2020

CONSUMERS ENERGY 201451085657 315 W FIRST ST (01/04/20-01/31/20) 315.8302/25/2020 02/25/2020

CONSUMERS ENERGY 203319922358 327 BROOKWOOD DR (01/04/20-01/31/20) 131.8402/25/2020 02/25/2020

CONSUMERS ENERGY 205277717930 501 FOREST AVE (01/04/20-01/31/20) 55.9202/25/2020 02/25/2020

CONSUMERS ENERGY 202252025782 10725 S EBERHART AVE (01/07/20-02/03/20) 335.0202/26/2020 02/26/2020

CONSUMERS ENERGY 202252025783 10843 S EBERHART AVE (01/07/20-02/03/20) 25.6302/26/2020 02/26/2020

CONSUMERS ENERGY 203319925078 10807 S EBERHART AVE (01/07/20-02/03/20) 39.0702/26/2020 02/26/2020

CONSUMERS ENERGY 203853878669 40 CONSUMERS ENERGY PKWY STE B (01/07/20-02/03/20) 87.0002/26/2020 02/26/2020

CONSUMERS ENERGY 205188763333 40 CONSUMERS ENERGY PKWY STE A (01/07/20-02/03/20) 234.9802/26/2020 02/26/2020

CONSUMERS ENERGY 205188763335 4715 COLONVILLE RD (01/02/20-02/01/20) 278.9202/26/2020 02/26/2020

03/02/2020

Date: 02/13/20

Page: 2

PAYABLES REPORT FOR COMMISSIONERS

EXP CHECK RUN DATES 02/18/2020 - 03/02/2020BOTH JOURNALIZED AND UNJOURNALIZED OPEN BANK CODE: CONSO

VENDOR INVOICE # DESCRIPTION Check RunPosting Date AMOUNTCONSUMERS ENERGY 207057068911 11175 S EBERHART AVE (01/08/20-02/04/20) 6,116.8003/02/2020

COUNTY WIDE SEPTIC, LLC 107588 PORTA JON SERVICING JAN 2020 - PARKS/REC 120.0002/18/2020 02/18/2020

DBI BUSINESS INTERIORS 145774-0 FILE LABELS (1 BOX) & PERFORATED PAPER (1 REAM) 56.0602/18/2020 02/18/2020

DBI BUSINESS INTERIORS 146569-0 LABELMAKER - IT/DATA PROCESSING 39.9902/18/2020 02/18/2020

DOUGLASS SAFETY SYSTEMS LLC46176 MAINTENACE ON FACEMASKS & SCBA - FIRE DEPT 499.6102/18/2020 02/18/2020

ERA A WATERS COMPANY 925566 POTABLEWATR: COLIFORM MICROBE; COLIFORMS - WWTP 442.0702/18/2020 02/18/2020

ETNA SUPPLY S103380027.001 2 AMTROL EX-302 WELL X-TROLL WELL TANK 85GAL VOL - WTP 1,382.0002/18/2020 02/18/2020

ETNA SUPPLY S103380027.002 2 AMTROL WX-302 WELL-X-TROLL WELL TANK 85GAL VOL - WTP 1,382.0002/18/2020 02/18/2020

EVOQUA WATER TECHNOLOGIES LLC904317418 LAB SUPPLIES - WWTP 408.5902/18/2020 02/18/2020

FIREHOUSE 1104091971 2020SUBSCRIPTION RENEWAL - FIRE DEPT 29.9502/18/2020 02/18/2020

GARY L TODD 02182020-GT AIRPORT MANAGER SERVICES 1,275.0002/18/2020 02/18/2020

HEINTZ PROPANE INC 214545 20# CYLINDER FILL - DPW 8.0002/18/2020 02/18/2020

HERSHBERGER'S HARDWARE 41437 8 2X12X16 POSTS 239.9202/18/2020 02/18/2020

I.T. RIGHT, INC 20163158 MONITOR EXTENSION CABLE 15FT - IT 20.0002/18/2020 02/18/2020

ICMA 02072020 252130MEMBERSHIP RENEWAL MEMBER #: 252130 680.0002/18/2020 02/18/2020

JASON PHILLIPS 01518 8FT TRUCK BOX; RIGHT & LEFT FENDER - DPW 1,700.0002/18/2020 02/18/2020

KEN CHINAVARE 02062020 REIMBURSEMENT: CPL RENEWAL 115.0002/18/2020 02/18/2020

MEDLER ELECTRIC COMPANY S4636686.002 6P DBL ROW TERM STRIP - WWTP 28.4502/18/2020 02/18/2020

MICHIGAN CONFERENCE OF TEAMSTERS 03012020 HEALTH INSURANCE - MARCH 2020 31,277.4002/18/2020 02/18/2020

MICHIGAN DRONE SERVICES 371 AERIAL INSPECTIONS OF WATER TOWERS (NORTH & SOUTH) - WWTP 500.0002/18/2020 02/18/2020

MICHIGAN PIPE & VALVE M002391 1 1/2 VALVE BOX RISER (1); 2 VALVE BOX RISERS (2) - DPW/WTP 52.5002/18/2020 02/18/2020

MICHIGAN RECREATION & PARK ASSOC.200002353 FULL DELEGATE: J SIMMER - PARKS/REC 445.0002/18/2020 02/18/2020

OWENS SOFT WATER, INC 501143 3 5GAL PURIFIED WATER - CITY HALL 20.2502/18/2020 02/18/2020

OWENS SOFT WATER, INC 501073 5 5-GAL PURIFIED WATER - WTP/SHAULL 43.7502/18/2020 02/18/2020

PRECISE MRM, LLC. 200-1024455 5MB FLAT DATA PLAN US WITH NAF C-US-5MB 20.0002/18/2020 02/18/2020

REIMOLD PRINTING CORPORATION58120 5,000 #10 WINDOW ENVELOPES "BILL ENCLOSED" - DPW/WTP 669.7602/18/2020 02/18/2020

SCHELLHAS SALES & DELIVERY237 2 CASES BI FOLD TOWELS - PARKS 63.0002/18/2020 02/18/2020

SEITER BROTHERS LUMBER INC36747 2X8-10 FOR PICNIC TABLE - PARKS/REC 11.3602/18/2020 02/18/2020

SEITER BROTHERS LUMBER INC52371 6 SAND POSTS & SAND CAPS - PARKS/REC 409.8602/18/2020 02/18/2020

SEITER BROTHERS LUMBER INC51558 6 4X4-10 TREATED LUMBER FOR SIGNS - PARKS/REC 101.8802/18/2020 02/18/2020

SEITER BROTHERS LUMBER INC52374 DELIVERY CHARGE ON VIN POST & CAP INV #52371 165.0002/18/2020 02/18/2020

SEITER ELECTRIC INC 60557 MH70BULB - SAET BAVA - DPW 32.9502/18/2020 02/18/2020

STATE OF MICHIGAN - MDOT591-10501450 3RD QTR 2019 SIGNAL ENERGY CHARGES - DPW 34.9902/18/2020 02/18/2020

STITCHES FOR BRITCHES 31235 10 CITY LOGOS EMBROIDERY-EMPLOYEE WEAR - DPW 110.0002/18/2020 02/18/2020

TEAMSTERS LOCAL #214 MARCH/2020 SUPERVISOR & HOURLY DUES - MARCH 2020 742.0002/18/2020 02/18/2020

TRACE ANALYTICAL LABORATORIES, INC0020381 2 TEST SAMPLES; HANDLING, STORAGE & DISPOSAL - WWTP 57.0002/18/2020 02/18/2020

USA BLUE BOOK 138803 CIRCULAR CHART PAPER; FTI EF DRUM PUMP KIT - WWTP 667.0002/18/2020 02/18/2020

WIELAND TRUCKS 81503C 2 OIL SEALS - TRUCK #11 - DPW 81.8002/18/2020 02/18/2020

WITBECK'S FAMILY FOODS 00107394 SUPPLIES FOR SENIOR CARDS & STUFFED ANIMAL PARTY - PARKS/REC31.6302/18/2020 02/18/2020

WITBECK'S FAMILY FOODS 00184661 DISENFECTANT WIPES;SCENTIVA; FEBREEZE AIR; WASTE BIN - WWTP 17.5202/18/2020 02/18/2020

Date: 02/13/20

Page: 3

PAYABLES REPORT FOR COMMISSIONERS

EXP CHECK RUN DATES 02/18/2020 - 03/02/2020BOTH JOURNALIZED AND UNJOURNALIZED OPEN BANK CODE: CONSO

VENDOR INVOICE # DESCRIPTION Check RunPosting Date AMOUNT

Sub Total: 57,653.20

VENDOR ID

Date: 02/13/20

Page: 1

PAYABLES REPORT FOR COMMISSIONERS

EXP CHECK RUN DATES 02/05/2020 - 02/17/2020BOTH JOURNALIZED AND UNJOURNALIZED PAID BANK CODE: CONSO - CHECK TYPE: PAPER CHECK

VENDOR INVOICE # DESCRIPTIONPOSTINGDATE AMOUNT

6623VPS CONVENIENCE STORE GROUP NP57705399 GAS FOR JAN 2020 - FIRE DEPT ACCT: BG2105391; FLEET: 2138423297.1802/12/2020

6623VPS CONVENIENCE STORE GROUP NP 57705400 GAS FOR JAN 2020 - POLICE DEPT ACCT: BG2105392; FLEET: 2138424822.4102/12/2020

6623VPS CONVENIENCE STORE GROUP NP 57705401 GAS FOR JAN 2020 - W/WWT ACCT: BG 2105393; FLEET: 2138425385.1302/12/2020

6623VPS CONVENIENCE STORE GROUP NP 57705398 GAS FOR JAN 2020 - DPW ACCT: BG 2105369; FLEET: 21384013,667.2802/12/2020

OPEN INVOICE TOTAL:

Grand Total:

5,172.00

COMMISSION APPROVAL: