agenda special work session city council meeting council ... · 12/16/2019 · paid on-call...

AGENDA

Special Work Session City Council Meeting

Council Chambers, City Hall

December 16, 2019, 7:00 p.m.

1. CALL TO ORDER/DETERMINATION OF QUORUM Council President

2. PUBLIC FORUM (3 Minute Limit)Individuals may address the City Council about items on the agenda or not included on the

agenda. Speakers are required to state their name and address for the Council record and limit their

remarks to three minutes or less. Speakers are requested to frame their comments around items that fall

within the authority of the City Council. Generally, the City Council will not take official action on the

items discussed at this time, but may place the item on file, take the matter under advisement, refer the

matter to staff or a committee for a future report or direct the matter to be placed on an upcoming

agenda.

3. BILLS DISCUSSION

4. CONSENT AGENDA ITEM DISCUSSION

5. COUNCIL INFORMATIONAL ONLY ITEMS

a. Giant Leadership Program Agreement City Administrator [10 minutes]

b. Paid On-Call Firefighters Fire Chief [5 minutes]

c. Donation of Art Work PW Director/Engineer [5 minutes]

d. Other

6. CONSTITUENT COMPLAINTS City Council

7. ADJOURNMENT Council President

IF YOU NEED ANY TYPE OF REASONABLE ACCOMMODATION TO PARTICIPATE IN THIS MEETING,

PLEASE CALL CITY HALL (320) 616-5500 AT LEAST 72 HOURS PRIOR TO THE MEETING.

AGENDA ITEM

CITY COUNCIL MEETING: December 16, 2019

Special (Work Session) Agenda: x

Consent Agenda:

Regular Agenda: x

TITLE OF THE ITEM FOR CONSIDERATION: Leadership Development, GiANT Worldwide

BACKGROUND: One of the goal objectives for 2020, is improving the communication

among the organization, and in response to this goal and other desires to provide

leadership development eventually to all staff, I have a proposal from GiANT and Senior

Consultant Rynell Schock, to implement a leadership development plan over a 3 year

phase.

The first year of training would include the City Administrator and Department/Division

Head staff, including the Finance Officer, HR Director, Police Chief, Public Works

Director/Engineer, Street Foreman, Wastewater Superintendent, and Water

Superintendent; with plans to incorporate additional staff in years 2 and 3 of the

program. I have participated in this curriculum through the GiANT Xcelerate Program in

partnership with Sourcewell; and believe that is it one of the best leadership

development trainings to build up team communication.

In the 2020 budget, the City Council approved the funds necessary to cover the

Department/Division Heads in the first year, and I highly recommend that we plan to

include this program over the next 3 years, as we can utilize the skills learned by the

year one participants to train the year 2 and 3 participants. The commitment from staff

will be 2 to 3 hours per month with sessions being a combination of in-person and video

training with the consultant, team training and on our own training with GiANT TV.

ACTION REQUEST: The City Council approve the proposal from GiANT Worldwide for the

leadership development as presented, to be charged to each department budget.

BUDGETED: __ N/A _ No X Yes Fund: Department Budget

STAFF PERSON REQUESTING: Jon Radermacher

WWW.GIANTWORLDWIDE.COM

City of Little Falls Plan for Leadership Development

2020-2022

Promised PRICING Proposal for YEAR I, January 2020-January 2021

Program Time Quantity Pricing

2020 Program will include 1 City Administrator and 7 Dept Leaders

5 Voices/Transforming Team Communication (TTC) TEAM CORE Group- using the CORE Group Process to apply Leadership skills and Strategies learned from TTC

5, 1.5 hr sessions to focus on content of TTC for clarification and deep understanding of content 7, 1.5 hr sessions to focus on applying the content of TTC skills and strategies to real time situations

5 sessions from Jan, 2020 to Jan, 2021 in Jan, Mar, May, Jul, and Sep 7 sessions from Jan, 2020 to Jan, 2021 in Feb, Apr, Jun, Aug, Oct, Nov, Nov and Dec

$900 per 8 staff for 12 sessions = $7200

GiANT TV Staff will access GiANT TV to learn the content of TTC and other tools and Strategies prior to Attending the monthly, TEAM CORE Groups GiANT TV Pathway Consultation Plan

12 Month access Provided monthly by consultant

12 months at $3.99 per month for each staff person = $47.88 City Administrator will Access GiANT TV on Sourcewell Grant 12 months

$335.16 for 7 staff $0 for duration of Sourcewell Grant $0 for first year

360 Team Diagnostic 20 min to complete Jan Survey each yr $0

Toolkits $10/kit and $7/binder 5 toolkits/8 binders $106

Additional Cost: Mileage and Room

12 trips from Staples to Little Falls(round trip=86 mi)

1032 mi. @ $.58 per mi

$598.56 Approx

GiANT Consulting Ongoing and billed as needed

$100/hour As needed

Total Cost = $8,239.72

Addt. Information

Printing of workbooks for sessions will be furnished by the city -Programming and fees may be adjusted to meet the needs of the organization in a joint agreement of

the City Administrator and Sr. Consultant



2020-2022

-Scheduled from January, 2020 to January, 2021 during Year I

Planned PRICING Proposal for YEAR II January, 2021 to January, 2022 Plan will be finalized by City Administrator and Sr. Consultant in Fall of 2021


2021 Program will include 1 City Administrator, 7 Dept Leaders, and 7 Dept Sub-leaders

City Administrator will continue to implement the Leadership Development with 7 Dept Leaders

In July, the next level, sub-leaders will join this group. Sr Consultant will Train 7 next level Dept, sub-leaders

1.5 hrs per month 1.5 hrs per month face to face meetings 6 months & 1 hr ZOOM calls for 6 months

12 Monthly Session No fee to GiANT 6 months for 7 Next level, sub-leaders If this plan is too rigorous, the Plan and budget can be adjusted at any time


City Administrator & Sr Consultant Planning Meeting A GiANT TV Pathway of support and study created by the consultant for individuals to study independently according to the assigned syllabus(pathway)

1.5 hrs per month 12 Monthly Session for planning and consultation on GiANT TV Pathway Plan

$1200

360 Team Diagnostic

20 min to complete Jan Survey each yr as determined

$0

GiANT TV for 5 Voices Transforming Team Communication (TCC) and Toolkit Sessions

A GiANT TV Pathway of

individual support and study created by the consultant for each individual to study independently according to the assigned syllabus(pathway)

12 months at $3.99/person for each Staff person when coaching/consulting is provided by a GiANT Sr. Consultant

$47.88 x 14 staff = $208.32




2020-2022



516 mi. @ $.58 per mi

$299.28 Approx

GiANT Consulting Ongoing & billed as needed $100/hour As needed


Addt. Information


the City Administrator and Sr. Consultant -Scheduled from January, 2021 to January, 2022 during Year II



2020-2022

Provisional PRICING Proposal for YEAR III January, 2022 to January, 2023 Plan will be finalized by City Administrator and Sr. Consultant in Fall of 2022

Program Time Quantity & Pricing Responsibility

2022 Program will include 1 City Administrator, 7 Dept Leaders, 7 Dept Sub-leaders, and

13 staff members

City Administrator will continue to implement the Leadership Development with 7 Dept Leaders and 7 sub-leaders

1.5 hrs per month

12 Monthly Session No fee to GiANT

Apprenticeship of Dept Leaders and Sub-Leaders

1.5 hrs per month face to face meetings for 6 months

6 months for 7 Next level, sub-leaders If this plan is too rigorous, the Plan and budget can be adjusted at any time

$1200


PROJECT TEAM Meetings City Administrator and Dept Leaders will meet with Sr. Consultant to plan

1.5 hrs per month for 6 months Exact months will be determined in Year III planning Fall of 2021

1.5 hrs per month for 4 months Exact months will be determined in Year III planning Fall

6, Monthly Session for planning and consultation on GiANT TV Pathway Plan

$1200



2020-2022

organizational projects of 2021 360 Team Diagnostic


$0





$47.88 x 27 staff = $1292.76




516 mi. @ $.58 per mi

$299.28 Approx


Total Cost = $3133.04

Addt. Information Printing of workbooks for sessions will be furnished by the city

-Programming and fees may be adjusted to meet the needs of the organization in a joint agreement of the City Administrator and Sr. Consultant

-Scheduled from January, 2022 to January, 2023 during Year III

Yearly Fees are subject to change due to adjustments made by GiANT.

AGENDA ITEM


Special (Work Session) Agenda: X

Consent Agenda:

Regular Agenda: X

TITLE OF THE ITEM FOR CONSIDERATION: Accept Recommendations of Interview

Committee, Hire Paid On-Call Firefighters

BACKGROUND: Recently the City Council authorized advertising to fill up to eight Paid

On-Call Firefighter positions. Staff posted this position to the general public for three

weeks and received 19 applications. Of those, 15 candidates were interviewed by

Mayor Zylka, Fire Chief Nieman, Payroll/Benefits Administrator Payne, and Firefighters Tim

Tabatt and Duane Doble.

Following the interviews, the Committee is recommending hiring nine candidates:

Caleb Ochoa, Mathew Tupper, Derek Wettstein, William Holman, Eric Hegna, Michael

Stoner, Elijah LeMieur, Douglas Rakow, and Christopher Fritz.

ACTION REQUEST: The City Council accept the recommendation of the Interview

Committee and authorizing the hiring of the nine individuals listed above as Paid On-

Call Firefighters within the Fire Department effective January 1, 2020, at the pay

established by resolution, contingent upon them passing the background check, agility,

physical and drug/alcohol testing.

BUDGETED: __ N/A _ No x Yes Fund:

STAFF PERSON REQUESTING: Mike Nieman and MaKayla Payne

AGENDA ITEM



Consent Agenda:

Regular Agenda:

TITLE OF THE ITEM FOR CONSIDERATION: Public Art Display

BACKGROUND: In late 2018, the City and Convention and Visitors Bureau were

awarded a grant for public art. The metal art has been completed and is awaiting a

location to be installed.

In November, staff reached out to Great River Arts to inquire if they would be receptive

to accepting the donation of art for their building. They’ve indicated they would

accept the donation with City staff installing the art on the building as they have no

way to do so.

With the building located within the historic preservation district, staff requested input

from the Heritage Preservation Commission on the installation of this art on the Great

River Arts building. Their recommendation is to not allow art on the buildings in the

historic preservation district that is not historic in nature.

Staff has reviewed the City Code and were unable to find any reference to prohibit art

on buildings, regardless of the zoning.

ACTION REQUEST: Discussion of options.

BUDGETED: _X_ N/A _ No Yes Fund:

STAFF PERSON REQUESTING: Greg Kimman

Potential Public Art Installation Request made by the City of Little Falls

Public Art Piece (approx. 9’ H by 15’ W)

Potential Public Art Installation Request made by the City of Little Falls

Installation Location Options

Option B

South Side Option A

West Side

Job No./File

143290

Agency No.

Monthly Construction Observation ReportPrint Date

12/5/2019(11/1/2019 - 11/30/2019)

Project: Little Falls Wastewater Treatment Facility Improvements

Rice Lake Construction GroupGeneral Contractor

Summary by Allie Jurvelin

At the beginning of the month of November, Rice Lake continued to pour and set forms for the mid-level walls at the Preliminary

Treatment Building. Rice Lake poured the mid-level walls for the influent channel on Friday, November 1, and poured box-outs

for the door leading to the grit vortex area on Tuesday, November 12. Rice Lake poured the upper level stair slab (next to the

influent channel) at the PTB on Thursday, November 21, and poured the exterior garage stoop and south stoop leading to the

sampling room at the PTB on Friday, November 22. Rice Lake poured the mid-level walls in the grit chamber on Tuesday,

November 26. All concrete tested on site met specification requirements and 28-day compressive strength tests on cylinders

have continued to result in high strengths meeting or exceeding specification requirements. Maintaining concrete temperatures

has required more effort with the colder weather (blankets, heaters, shelters, etc.). Originally, the pre-cast walls for the

Preliminary Treatment Building were scheduled to arrive on Monday, November 18. The pre-cast walls arrived early on Thursday,

November 14. Wells (pre-cast sub-contractor) set the pre-cast walls and ceiling in place at the Preliminary Treatment Building on

Thursday, November 14, and finished on Friday, November 15. After the pre-cast walls had been set in place, Wells remained

on site to add grout to the seams of the exterior joints on the pre-cast walls and ceiling. Wells returned to the site on Monday,

November 25 to install backer rod (insulation between pre-cast wall joints) and caulking to the interior joints between the pre-cast

panels. Rice Lake also continued to excavate in preparation for the construction of the oxidation ditches. Rice Lake began

excavating for the oxidation ditches on Tuesday, October 15, and installation of the lagging boards/shoring system for the

oxidation ditches began on Thursday, October 24. Rice Lake and Ramsey continued to work side by side on the excavation and

installation of the shoring system since the work was dependent on one another. Ramsey finished installing all lagging boards,

tie-backs, and whalers on Wednesday, November 20, and mobilized off the site until work on the oxidation ditches is completed.

Rice Lake was almost fully excavated to the proposed bottom of the tanks on the west side at that time, and continued to work

their way to the east. By the end of November, excavation on the oxidation ditches was almost completed aside from the very

northeast corner of the foundation. Much of the weathered granite and phyllite material previously found while drilling was

excavated and removed tight to the east side of the foundation, and broke apart fairly easily due to its weathered makeup.

Holden was on site towards the beginning of November to finish installing some conduits on site before the winter. Holden

installed conduits near the southeast side of the existing Solids Handling Building (07), and south of the existing EQ Basin (near

the old gate entrance into the plant). Holden was on site minimally for the remainder of the month of November (and typically

only checking in).

Work Completed

Work Anticipated

Next Month

Rice Lake plans to focus working mainly on the oxidation ditches and the Preliminary Treatment Building once again for the

month of December. Bald Eagle Erectors (rebar sub-contractor) has several iron workers on site installing rebar full time in

preparation for pouring the oxidation ditches. Rice Lake tentatively has the first concrete pour scheduled for a portion of the

oxidation ditch base slab for Monday, December 9 (weather permitting). The base slab and walls will be poured in sections. Rice

Lake also plans to continue working inside the Preliminary Treatment Building. A few concrete pours remain, with most being

inside the grit chamber area. Holden Electric may work on the power unit for the grit vortex at the Preliminary Treatment

Building, otherwise, Holden will most likely be off site for most of the month of December while Rice Lake focuses on the

construction/concrete pours for the Preliminary Treatment Building and the oxidation ditches.

RPR Comments

No phone calls received from residents during the month of November. Access into the plant continues to be limited at times due

to material deliveries into the site and concrete pours at the Preliminary Treatment Building. Rice Lake has continued to

coordinate access into the site, as well as snow plowing, with City plant staff.

Engineer Comments

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Photos

Photo Date: 11/5/2019 9:09AM Direction Facing: SW

Description: Ramsey working on installing tie backs and lagging boards on the south wall of the

shoring system in preparation for the excavation of the oxidation ditch. Rice Lake excavates enough

material for Ramsey to continue working down the wall.

Photo Date: 11/5/2019 12:12PM Direction Facing: E

Description: This photo shows Ramsey installing (drilling in) the tie-back rods into the whalers

attached to the shoring walls that helps to anchor the shoring walls in place.


Photo Date: 11/7/2019 2:32PM Direction Facing: NW

Description: Progress of the excavation for the oxidation ditches. Natural clean and sandy material

has been excavated on the west side of the oxidation ditch excavation.

Photo Date: 11/13/2019 11:45AM Direction Facing: W

Description: Progress of the shoring system installation on the south sheeting wall for the proposed

oxidation ditch excavation. This photo shows two rows of whalers installed. Ramsey is working on

welding the whalers on to the z-sheets in this photo.


Photo Date: 11/13/2019 1:51PM Direction Facing: S

Description: Progress of the shoring system installation on the south sheeting wall for the proposed

oxidation ditch excavation. This photo shows two rows of whalers installed. Tie back rods still need

to be drilled in to the bottom row of whalers in this photo.

Photo Date: 11/15/2019 9:10AM Direction Facing: W

Description: Landwehr (sub-contractor operating crane) and Wells (sub-contractor that delivered

and installed precast) installing the pre-cast walls and the ceiling at the Preliminary Treatment

Building.


Photo Date: 11/15/2019 1:04PM Direction Facing: NW

Description: All pre-cast walls set in place at the Preliminary Treatment Building. Wells (pre-cast

sub) is still working on the ceiling in this photo. Once all panels have been set and adjusted, gaps

will be filled and sealed with grout, backer rod, and caulk.

Photo Date: 11/19/2019 2:07PM Direction Facing: NE

Description: Rice Lake worked for several weeks in November preparing for pouring the mid level

walls in the grit chamber at the Preliminary Treatment Building. This photo shows Rice Lake

preparing the forms and rebar surrounding the grit vortex structure.


Photo Date: 11/22/2019 1:20PM Direction Facing: SW

Description: Rice Lake working on fine grading and compaction of the foundation for the proposed

oxidation ditch slab.

Photo Date: 11/25/2019 1:57PM Direction Facing: N

Description: This photo shows some of the weathered granite and powered phylitte material found

while drilling and excavating mainly along the east wall of the shoring system.


Photo Date: 11/25/2019 1:58PM Direction Facing: W

Description: Rice Lake is beginning to set forms and points for the proposed oxidation ditch base

slab in this photo. Bald Eagle Erectors (rebar sub-contractor) is also beginning to fly in rebar with the

crane to prepare for setting and tying the base mat.

Photo Date: 11/26/2019 1:29PM Direction Facing: W

Description: Iron workers from Bald Eagle Erectors (rebar sub-contractor) beginning to work on

tying and setting rebar and blocks for the base slab of the oxidation ditch. Rice Lake also began

setting forms around the perimeter of the floor slab.


AGENDA

Regular City Council Meeting

Council Chambers, City Hall

December 16, 2019, 7:30 p.m.

1. CALL TO ORDER/DETERMINATION OF QUORUM/PLEDGE OF ALLEGIANCE Council

President

Information

Found On:

All individuals are asked to either silence or turn off all cell phones, pagers, and

other electronic devices that may disrupt the meeting.

2. APPROVAL OF AGENDA City Council

Approve the agenda as posted in accordance with the Open Meeting Law

and herein place all agenda items on the table for discussion.

3. APPROVAL OF MINUTES City Council

Budget work session of November 21, 2019; Special work session meeting of

December 2, 2019; the regular meeting of December 2, 2019 – approve Pages 1-6

4. APPROVAL OF BILLS City Council

Checks 101771 through 101849 totaling $856,198.47 – approve Pages 7-12

5. AWARDS, DONATIONS, PRESENTATIONS AND PROCLAMATIONS Council

President/Others

6. CONSENT AGENDA City Council

a. Airport Commission Minutes, November 2019 – receive Page 13

b. Animal Control Report, November 2019 – receive Page 14

c. Economic Development Authority Minutes, November and December 2019 –

receive Pages 15-16

d. Fire Report, November 2019 – receive Pages 17-18

e. Heritage Preservation Commission Minutes, December 2019 – receive Pages 19-20

f. Planning Commission Minutes, November 2019 – receive Pages 21-22

g. Police Report, November 2019 – receive Pages 23-30

h. Public Works Reports, October and November 2019 – receive Pages 31-32

i. Recycling Report, September 2019 – receive Page 33

j. Wastewater Report, November 2019 – receive Page 34

k. Water Report, November 2019 – receive Page 35

7. PUBLIC HEARINGS AND LETTINGS

a. Public Hearing

1. Resolution 2019-76, Vacate Certain Public Rights-of-Way, Block 3, Country

Club Addition – consider/accept PW Director/Engineer Pages 36-38

b. Lettings

1. GPS and Controller, Frontier Precision, Engineering – authorize PW Director/

Engineer Pages 39-40

2. Leadership Development, GiANT Worldwide – authorize City Administrator Pages 41-46

8. OLD BUSINESS

a. Memorandums of Understanding, Health Insurance City Administrator Page 47

1. American Federation of State, County and Municipal Employees, Council 65

– approve/authorize Page 48

2. International Union of Operating Engineers, Local 49 – approve/authorize Page 49

3. Law Enforcement Labor Services – approve/authorize Page 50

Agenda, 12/16/19

page two

8. OLD BUSINESS, CONTINUED

b. Consultant Service Contract, Planning and Zoning Services, Sourcewell –

approve/authorize City Administrator Pages 51-66

9. NEW BUSINESS

a. New Position Descriptions, Points and Pay Grades City Administrator

1. Wastewater Superintendent, Appoint Matt Streit – approve/appoint Pages 67-69

2. Water Superintendent, Appoint Dwayne Heinen – approve/appoint Pages 70-72

b. Intern Agreement with Sourcewell, Mitchell Schirmers, Administration –

approve City Administrator Pages 73-76

c. Interview Committee Recommendations, Paid On Call Firefighters –

accept/appoint Fire Chief Page 77

d. Resolution 2019-78, Establish 2020 Nonunion Part-time, Seasonal and

Temporary Employee Step Structures – adopt Finance Officer Pages 78-80

e. Policy 40, Utility Billing Updates – approve/adopt Finance Officer Pages 81-84

f. Resolution 2019-77, Designate Election Judges, 2020 Elections – adopt

Finance Officer Pages 85-86

g. Submittal of Surface Transportation Block Grant Application, Minnesota

Department of Transportation, Eighteenth Street Southeast - authorize PW

Director/Engineer Pages 87-89

h. Lease Agreement, Little Falls Convention and Visitors Bureau, Rosenmeier

Property – approve City Administrator Pages 90-93

10. CITY COUNCIL REPORTS ON CITY AUTHORITIES, BOARDS, BUREAUS,

COMMISSIONS AND COMMITTEES City Council

11. ANNOUNCEMENTS City Council/Others

12. ADJOURNMENT Council President

MEETINGS ARE NOW LIVE STREAMED FOLLOW LINE BELOW:

LITTLE FALLS CITY COUNCIL MEETING

IF YOU NEED ANY TYPE OF REASONABLE ACCOMMODATION TO PARTICIPATE IN THIS MEETING,

PLEASE CALL CITY HALL (320) 616-5500 AT LEAST 72 HOURS PRIOR TO THE MEETING.

https://bit.ly/2CN6xIB

City of Little Falls

SPECIAL WORK SESSION BUDGET MEETING ~ NOVEMBER 21, 2019

1. CALL TO ORDER

Council President Hircock called the scheduled budget work session meeting to

order on Thursday, November 21, 2019, at 4:30 p.m. in the Council Chambers at City

Hall. Councilmembers Knafla, Liljegren, Storlie, Hanson, Council President Hircock, and

Mayor Zylka were present. Councilmembers Gosiak and Lundberg were absent. It was

determined there was a quorum.

2. BUDGET

a. City Administrator Radermacher reviewed the proposed 2020 budget and

capital improvements.

4. ADJOURNMENT

Council President Hircock adjourned the meeting at 6:27 p.m.

Respectfully submitted,

Lori Kasella

Page 1 of 94


SPECIAL WORK SESSION CITY COUNCIL MEETING ~ DECEMBER 2, 2019

1. CALL TO ORDER

The special work session City Council meeting of the City of Little Falls was called to

order by Council President Hircock on Monday, December 2, 2019, at 6:30 p.m. in the

Council Chambers at City Hall. Councilmembers Knafla, Liljegren, Storlie, Hanson,

Gosiak, Council President Hircock, and Mayor Zylka were present. Councilmember

Lundberg was absent. It was determined there was a quorum.

2. PUBLIC FORUM

None.

3. BILLS DISCUSSION

None.

4. CONSENT AGENDA ITEMS DISCUSSION

None.

5. COUNCIL INFORMATIONAL ONLY ITEMS

a. SmartFLOE Monitoring System – Public Works Director/Engineer Kimman

reviewed the SmartFLOE System, SmartRain and Services that assists in identifying where

the inflow and infiltration water is coming into our wastewater system that staff is

proposing to purchase. This item is on the regular agenda for consideration.

b. Levies and Budget Review – City Administrator Radermacher reviewed the

proposed levies and budget for 2020. No action is taken.

c. Other

None.

4. CONSTITUENT COMPLAINTS

None.

5. ADJOURNMENT



Lori Kasella

Page 2 of 94


REGULAR CITY COUNCIL MEETING ~ DECEMBER 2, 2019

1. CALL TO ORDER

The regular City Council meeting of the City of Little Falls was called to order by

Council President Hircock on Monday, December 2, 2019, at 7:30 p.m. in the City

Council Chambers at City Hall. Councilmembers Knafla, Liljegren, Storlie, Hanson,

Gosiak, Council President Hircock and Mayor Zylka were present. Councilmember

Lundberg was absent. It was determined there was a quorum.

2. APPROVAL OF AGENDA

Motion was made by Councilmember Hanson, seconded by Councilmember Storlie

to approve the agenda of December 2, 2019, as presented. Ayes: Knafla, Liljegren,

Zylka, Hircock, Storlie, Hanson, and Gosiak. Nays: none. Motion carried.

3. APPROVAL OF MINUTES

Motion was made by Councilmember Knafla, seconded by Mayor Zylka to approve

the City Council minutes of the special work session meeting of November 18, 2019; and

the regular meeting of November 18, 2019, as presented. Ayes: Knafla, Liljegren, Zylka,

Hircock, Storlie, Hanson, and Gosiak. Nays: none. Motion carried.

4. APPROVAL OF BILLS

Motion was made by Councilmember Gosiak, seconded by Councilmember Storlie

to approve the bills totaling $336,833.33 for check numbers 101709 through 101770.

Ayes: Knafla, Liljegren, Zylka, Hircock, Storlie, Hanson, and Gosiak. Nays: none. Motion

carried.

5. AWARDS, DONATIONS, PRESENTATIONS AND PROCLAMATIONS

6. CONSENT AGENDA

Motion was made by Councilmember Storlie, seconded by Mayor Zylka to take the

following action on Consent Agenda items a. through e.:

a. Approved the 2020 annual licenses as presented contingent upon the

appropriate paperwork, insurances and fees being provided, and approval is granted

by the Fire and Police Chiefs, as necessary, all obligations to the City and all taxes, [i.e.

property taxes, sales taxes, etc.], are current, and approval is granted by the Minnesota

Department of Public Safety, Alcohol and Gambling Enforcement Division, as

appropriate; and

b. Received and placed on file the Airport Commission minutes for October 2019;

and

c. Received and placed on file the Building report for October 2019; and

d. Received and placed on file the Community Services Advisory Board minutes of

September 2019; and

e. Approved an Application for Display of Fireworks as requested by the Little Falls

Lions Club to allow a display at the Little Falls Golf Course on December 15, 2019,

beginning at 8:00 p.m., contingent upon the appropriate paperwork, insurance listing

the City as additional insured, and approval is granted by the Fire and Police Chief.

Page 3 of 94


carried.

7. PUBLIC HEARINGS AND LETTINGS

a. Public Hearing

1. Budget Informational Meeting – Council President Hircock opened a

scheduled public hearing at 7:33 p.m. on the proposed 2020 proposed budget. City

Administrator Radermacher reviewed the proposed levy, housing and redevelopment

authority levy, budget and the capital improvement plan. No questions were asked.

Council President Hircock closed the public informational meeting at 8:01 p.m.

b. Lettings

1. SmartFLOE Systems with SmartRain and Services, SmartCover Monitoring

System, Wastewater – Motion was made by Councilmember Storlie, seconded by

Mayor Zylka to authorize the purchase of SmartFLOE Systems with SmartRain and

Service, from SmartCover Sewer Monitoring Systems, at a cost of $20,000 for the

Wastewater facility, to be charged to the Wastewater Improvement Fund. Ayes:

Knafla, Liljegren, Zylka, Hircock, Storlie, Hanson, and Gosiak. Nays: none. Motion

carried.

8. OLD BUSINESS

a. Ordinance No. 21, Seventh Series, Amend City Code Chapter 4, Section 4.20, K.

Critical Water Deficiency [Introduced 11/18/19] – Councilmember Knafla moved for the

adoption of Ordinance No. 21, Seventh Series, an Ordinance Establishing Procedures for

Critical Water Deficiency as declared by the Governor. Councilmember Hanson

seconded the motion for adoption. On a roll call vote; Ayes: Knafla, Liljegren, Zylka,

Hircock, Storlie, Hanson, and Gosiak. Nays: Lundberg [absent]. Council President

Hircock then declared said Ordinance No. 21 to have received the majority vote of the

City Council and the same to have been duly passed, approved and adopted.

9. NEW BUSINESS

a. Office Hours Change, City Hall – Motion was made by Councilmember Storlie,

seconded by Councilmember Liljegren to authorize the change in office hours for City

Hall to Monday through Friday from 8:00 a.m. to 4:30 p.m., effective January 2, 2020.


carried.

b. Recommendation of Interview Committee, Appoint Jeremy Doroff, Patrol Officer

– Motion was made by Councilmember Storlie, seconded by Councilmember Hanson

to accept the accept the recommendation of the Interview Committee and

appointed Jeremy Doroff as a Patrol Officer, at Pay Grade 8, Step 1, as per the Labor

Agreement of Law Enforcement Labor Services, effective as soon as we are able to

complete the required pre-employment testing, [i.e. physical and drug and alcohol

testing]. Ayes: Knafla, Liljegren, Zylka, Hircock, Storlie, Hanson, and Gosiak. Nays:

none. Motion carried.

c. Phase II Environmental Investigation Report, Landmark Environmental, Former

CentraSota and City Property – Motion was made by Councilmember Hanson,

seconded by Councilmember Storlie to receive and place on file the Phase II

Environmental Investigation of 306, 400, 510 Northeast Fifth Street and 215, 303, 315

Northeast Sixth Street, prepared by Landmark Environmental, LLC, dated November

Page 4 of 94

2019. Ayes: Knafla, Liljegren, Zylka, Hircock, Storlie, Hanson, and Gosiak. Nays: none.

Motion carried.

d. Planning Commission Recommendations

1. Vacation, Public Rights-of-Way, Block 3, Country Club Addition – Motion was

made by Councilmember Gosiak, seconded by Mayor Zylka to receive the Planning

Commission recommendation to deny the request to vacate Ninth Avenue Southeast

and approve of the request to vacate Tenth Avenue Southeast located easterly of Call

Place and the alleyways between Ninth and Tenth Avenues Southeast, all adjacent to

Block 3, Country Club Addition. Ayes: Knafla, Liljegren, Zylka, Hircock, Storlie, Hanson,

and Gosiak. Nays: none. Motion carried.

2. Preliminary Plat, Little Falls Walmart Subdivision – Motion was made by

Councilmember Hanson, seconded by Councilmember Gosiak to accept the

recommendation of the Planning Commission and approved the preliminary plat of

Little Falls Walmart Subdivision as requested by Little Falls Fleet Supply Inc. Ayes: Knafla,

Liljegren, Zylka, Hircock, Storlie, Hanson, and Gosiak. Nays: none. Motion carried.

e. Resolution 2019-73, 2020 Levy – Councilmember Hanson introduced and moved

for the adoption of Resolution 2019-73, a Resolution Adopting the 2020 Levy.

Councilmember Storlie seconded the motion for adoption. On a roll call vote; Ayes:

Liljegren, Zylka, Hircock, Storlie, Hanson, Gosiak, and Knafla. Nays: Lundberg [absent].

Council President Hircock then declared said Resolution 2019-73 to have received the

majority vote of the City Council and the same to have been duly passed, approved

and adopted.

f. Resolution 2019-74, 2020 Housing and Redevelopment Authority Levy –

Councilmember Storlie introduced and moved for the adoption of Resolution 2019-74, a

Resolution Adopting the 2020 Housing and Redevelopment Authority Levy.

Councilmember Knafla seconded the motion for adoption. On a roll call vote; Ayes:

Zylka, Hircock, Storlie, Hanson, Gosiak, Knafla, and Liljegren. Nays: Lundberg [absent].



and adopted.

g. Resolution 2019-75, 2020 Budget and Capital Improvement Plan –

Councilmember Liljegren introduced and moved for the adoption of Resolution 2019-

75, a Resolution Adopting the 2020 Budget and Capital Improvement Plan.

Councilmember Storlie seconded the motion for adoption. On a roll call vote; Ayes:

Hircock, Storlie, Hanson, Gosiak, Knafla, Liljegren, and Zylka. Nays: Lundberg [absent].



and adopted.

h. Resolution 2019-71, Establish 2020 Water, Wastewater, Garbage and Recycling

Rates – Councilmember Hanson introduced and moved for the adoption of Resolution

2019-71, a Resolution Adopting the 2020 Water, Wastewater, Storm Water, Garbage

and Recycling Rates. Councilmember Storlie seconded the motion for adoption. On a

roll call vote; Ayes: Storlie, Hanson, Gosiak, Knafla, Liljegren, Zylka, and Hircock. Nays:

Lundberg [absent]. Council President Hircock then declared said Resolution 2019-71 to

have received the majority vote of the City Council and the same to have been duly

passed, approved and adopted.

Page 5 of 94

i. Resolution 2019-72, Establish 2020 Fee Schedule – Councilmember Storlie

introduced and moved for the adoption of Resolution 2019-72, a Resolution Establishing

the 2020 Fee Schedule. Mayor Zylka seconded the motion for adoption. On a roll call

vote; Ayes: Hanson, Gosiak, Knafla, Liljegren, Zylka, Hircock, and Storlie. Nays:

Lundberg [absent]. Council President Hircock then declared said Resolution 2019-72 to

have received the majority vote of the City Council and the same to have been duly

passed, approved and adopted.

j. Recycling Rules, Amend Recycling Agreement, City Sanitary – Motion was

made by Councilmember Storlie to amend the Amendment to the Recycling

Agreement with City Sanitary Commercial, Inc., to extend their contract and rates for

five years. There being no second, the motion dies. Motion was then made by

Councilmember Hanson, seconded by Councilmember Gosiak to approve the

Amendment to the Recycling Agreement which amends the acceptable items and the

collection site as presented. Ayes: Knafla, Liljegren, Zylka, Hircock, Storlie, Hanson, and

Gosiak. Nays: none. Motion carried.

10. CITY COUNCIL REPORTS ON CITY AUTHORITIES, BOARDS, BUREAUS, COMMISSIONS

AND COMMITTEES

11. ANNOUNCEMENTS

a. Councilmember Storlie announced that wreaths with be placed at Minnesota

State Veterans Cemetery at Camp Ripley on December 14, 2019.

12. ADJOURNMENT



Wendy J. Zylka

Page 6 of 94

Mayor Zylka Councilmember Storlie

Councilmember Lundberg

Councilmember Gosiak

General Government 51,009.83$ HRA 1,804.30$ Tourism 22,177.43$ EDA 508.11$ Parks & Recreation 2,816.59$ Airport 195,857.37$ Police Forfeiture 591.87$ Equipment 22,494.70$ Water 10,696.86$ Waste 10,745.42$ Garbage 420.00$ Stormwater 365.00$ Golf 4,888.62$ Self Insured 482.64$ Agency 675.52$ Improvement Projects 530,664.21$ Total 856,198.47$

Councilmember Hanson

At Large Hircock

Councilmember Liljegren

Councilmember Knafla

December 16, 2019

Jon Radermacher

BREAKDOWN OF EXPENDITURES BY FUND

Page 7 of 94

12-12-2019 10:14 AM C O U N C I L R E P O R T PAGE: 1

DEPARTMENT FUND VENDOR NAME DATE DESCRIPTION AMOUNT_

NON-DEPARTMENTAL GENERAL FUND 1-TIME VENDOR THOMAS MEYER 12/16/19 THOMAS MEYER: REFUND PLAT 750.00_

TOTAL: 750.00

MAYOR & COUNCIL GENERAL FUND 1-TIME VENDOR ELISE CAREY 12/16/19 ELISE CAREY: CARVING LEBOU 150.00

CARDMEMBER SERVICE 12/16/19 LODGING GCMC CONF 229.78

COMDATA CORPORATION 12/16/19 PARADE CANDY 200.00

FLAHERTY & HOOD PA 12/16/19 PERSONNEL ISSUES 476.25_

TOTAL: 1,056.03

PLANNING COMMISSION GENERAL FUND E C M PUBLISHERS INC 12/16/19 NOTICE HEARING 134.68_

TOTAL: 134.68

LIBRARY GENERAL FUND AMERIPRIDE LINEN & APPAREL SERVICES IN 12/16/19 RUGS/RAGS/MOP/TOWEL 289.85

MEI TOTAL ELEVATOR SOLUTIONS 12/16/19 ELEVATOR MTC - DEC 182.86

BOB LEMIEUR ROLL-OFFS 12/16/19 GARBAGE PICK-UP NOV 26.33

CENTERPOINT ENERGY MINNEGASO 12/16/19 GAS - NOV 595.89

CLIMATE MAKERS 12/16/19 REPLACE IGNITER 2,232.17_

TOTAL: 3,327.10

CITY ADMIN/FINANCE GENERAL FUND KELLY LEIDENFROST 12/16/19 MILEAGE/DROP BOX/DEPOSIT 161.82

METRO SALES 12/16/19 COPIER MTC DEC - FEB 146.00

12/16/19 COPIES SEPT - NOV 837.41

RANGE PRINTING 12/16/19 ALP CHECKS 699.75

ST CLOUD STAMP & SIGN 12/16/19 NOTARY STAMP 110.58

CARDMEMBER SERVICE 12/16/19 LODGING GCMC CONF 114.89_

TOTAL: 2,070.45

INFORMATION TECHNOLOGY GENERAL FUND C T C I.T. 12/16/19 IT SERVICES 3,000.00_

TOTAL: 3,000.00

CITY ATTORNEY GENERAL FUND FLAHERTY & HOOD PA 12/16/19 LEGAL FEE 2,179.05_

TOTAL: 2,179.05

CITY HALL GENERAL FUND AMERIPRIDE LINEN & APPAREL SERVICES IN 12/16/19 RUGS/RAGS/MOP/TOWEL 282.91


WEX BANK 12/16/19 FUEL - NOV 33.30

CENTERPOINT ENERGY MINNEGASO 12/16/19 GAS - NOV 351.62_

TOTAL: 694.16

POLICE GENERAL FUND AMERIPRIDE LINEN & APPAREL SERVICES IN 12/16/19 RUGS/RAGS/MOP/TOWEL 269.38

INNOVATIVE FIRE SAFETY SOLUTIONS 12/16/19 EXTINGUISHER REFILL/REPAIR 64.40

AUTO MAX SALES & SERVICE 12/16/19 OIL/SWAP SNOW TIRES 206.48

LEXIS NEXIS RISK DATA MANAGEMENT INC 12/16/19 SEARCH SUBSCRIPTIONS 98.55

LITTLE FALLS HARDWARE HANK & RENTAL 12/16/19 PINE-SOL 11.99

MINNEAPOLIS FINANCE DEPT 12/16/19 QUERY FEE-OCT 75.60

OFFICE OF MN.IT SERVICES 12/16/19 EMAIL - NOV 28.61


ST CLOUD STAMP & SIGN 12/16/19 NOTARY STAMP 36.86

BOUND TREE MEDICAL LLC 12/16/19 NITRILE GLOVES 301.88

STAPLES ADVANTAGE 12/16/19 TONER 480.53

12/16/19 BATTERIES 74.96

U S AUTO FORCE 12/16/19 TIRES 540.00

WEX BANK 12/16/19 FUEL - NOV 2,022.48

LACEY BURGARDT 12/16/19 MILEAGE-LETG MEETING 109.04

C D W GOVERNMENT 12/16/19 BARRACUDA BACK-UP 2,738.88

CARDMEMBER SERVICE 12/16/19 ADOBE SUBSCRIPTION 32.20

Page 8 of 94




CENTRAL MCGOWAN INC 12/16/19 OXYGEN 46.00_

TOTAL: 7,257.58

FIRE GENERAL FUND AMERIPRIDE LINEN & APPAREL SERVICES IN 12/16/19 RUGS/RAGS/MOP/TOWEL 82.05

INNOVATIVE FIRE SAFETY SOLUTIONS 12/16/19 EXTINGUISHER REFILL/REPAIR 41.10

LITTLE FALLS HARDWARE HANK & RENTAL 12/16/19 FILTERS 19.47

NAPA CENTRAL MN 12/16/19 PRE-MIX OIL/FLOOR DRI 76.11

MICHAEL NIEMAN 12/16/19 STEEL TOE BOOTS 100.00



CARDMEMBER SERVICE 12/16/19 POSTER-LUKASAVITZ 118.42


CHARTER COMMUNICATIONS 12/16/19 CABLE TV 24.56

COMDATA CORPORATION 12/16/19 PARADE CANDY 200.00_

TOTAL: 1,465.56

PUBLIC WORKS GENERAL FUND AUTO MAX SALES & SERVICE 12/16/19 MOUNT/BALANCE TIRES 572.30

LITTLE FALLS HARDWARE HANK & RENTAL 12/16/19 TAPE/SLIP CAP 2.67

WEX BANK 12/16/19 FUEL - NOV 87.28_

TOTAL: 662.25

ANIMAL CONTROL GENERAL FUND FRED TABATT 12/16/19 ANIMAL CONTROL - DEC 700.00_

TOTAL: 700.00

STREET GENERAL FUND AMERIPRIDE LINEN & APPAREL SERVICES IN 12/16/19 RUGS/RAGS/MOP/TOWEL 216.58

HEARTLAND TIRE 12/16/19 TIRE PATCH 35.00

KNIFE RIVER CORP 12/16/19 BLACKTOP PATCH 210.00

AUTO VALUE 12/16/19 FLOORDRI/WIPES/FILTERS 275.30

LITTLE FALLS FLEET SUPPLY 12/16/19 GLOVES 7.99

LITTLE FALLS HARDWARE HANK & RENTAL 12/16/19 BATTERIES/FASTENERS 32.61


WEX BANK 12/16/19 FUEL - NOV 2,323.54

ZARNS OIL 12/16/19 DIESEL 36.91


CENTRAL MCGOWAN INC 12/16/19 WELDING SUPPLIES 154.10

12/16/19 CYLINDER RENT 184.56

FASTENAL CO 12/16/19 SCREWS/NUTS/TOWELETTES 69.31_

TOTAL: 4,155.57

SNOW REMOVAL GENERAL FUND LITTLE FALLS FLEET SUPPLY 12/16/19 PICK/MAIL BOX 95.54

ROBERT LEMIEUR SNOW SERVICE INC 12/16/19 SNOW REMOVAL 12-1 TO 10 22,596.00

D M S MACHINE INC 12/16/19 MAKE 2 SHAFTS 865.86_

TOTAL: 23,557.40

GENERAL OPERATING H.R.A. MORRISON CO AUDITOR 12/16/19 DISPOSAL - DUBLA 209.06

FLAHERTY & HOOD PA 12/16/19 LEGAL FEE - COMPTON 1,595.24_

TOTAL: 1,804.30

GENERAL OPERATING TOURISM LITTLE FALLS CONVENTION & 12/16/19 LODGING TAX-NOV 13,555.90

12/16/19 RESTAURANT TAX - NOV 8,621.53_

TOTAL: 22,177.43

GENERAL OPERATING ECONOMIC DEVEL AUT CENTERPOINT ENERGY MINNEGASO 12/16/19 GAS - NOV 508.11_

TOTAL: 508.11

Page 9 of 94



PARKS & PLAYGROUND PARKS & RECREATION FRIENDS OF PINE GROVE ZOO 12/16/19 4TH QTR PGP SHELTER MTC 1,090.00

12/16/19 4TH QTR MI SHELTER MTC 445.00

DAN KUCHINSKI 12/16/19 STEEL TOE BOOTS 89.99

LITTLE FALLS FLEET SUPPLY 12/16/19 CASTERS 19.46

LITTLE FALLS HARDWARE HANK & RENTAL 12/16/19 STRAPS/NOZZLE 91.58

MELGRAM JEWELERS 12/16/19 ENGRAVE BENCH PLATE 20.00


BUILDERS FIRST SOURCE 12/16/19 LUMBER/SCREWS 793.90

CENTERPOINT ENERGY MINNEGASO 12/16/19 GAS - NOV 104.58_

TOTAL: 2,816.59

NON-DEPARTMENTAL AIRPORT OPERATING BIG SKY AVIATION INC 12/16/19 OFFICE RENT-DEC 750.00-

TOTAL: 750.00-

GENERAL OPERATING AIRPORT OPERATING HALI-BRITE INC 12/16/19 BULBS/LAMPS 366.63

BIG SKY AVIATION INC 12/16/19 OFFICE RENT-DEC 6,943.83


WIMACTEL INC 12/16/19 PAY PHONE -DEC 66.00

CROW WING POWER 12/16/19 ELECTRIC - NOV 848.13_

TOTAL: 8,233.36

GENERAL OPERATING AIRPORT IMPROVEMEN KADRMAS LEE & JACKSON 12/16/19 RUNWAY DESIGN 9,066.34

12/16/19 HANGAR APRON & TAXI LANE 5,326.60

LINNCO, INC 12/16/19 PAY EST 2 -HANGAR/LANES 173,981.07_

TOTAL: 188,374.01

GENERAL OPERATING POLICE FORFEITURE MN STATE TREASURER 12/16/19 FORFEIT-THUNBORG 23.00

12/16/19 FORFEIT-S LARSON 36.08

MORRISON CO ATTORNEY'S OFFICE 12/16/19 FORFEIT-MICHTCHENKO 412.73

12/16/19 FORFEIT-THUNBORG 46.00

12/16/19 FORFEIT-S LARSON 72.15

12/16/19 FORFEIT-C VENSKE 1.91_

TOTAL: 591.87

GENERAL OPERATING EQUIPMENT WOLD ARCHITECTS AND ENGINEERS 12/16/19 COMMUNITY CTR PLAN 4,624.70

CELLEBRITE, INC 12/16/19 ANALYTIC SOFTWARE 17,870.00_

TOTAL: 22,494.70

NON-DEPARTMENTAL WATER UTILITY 1-TIME VENDOR PERKINS OF LITTLE FA 12/14/19 1-02980-00 3.56

DODIN, RAY 12/14/19 1-05690-00 15.64

OLSON, ERIC 12/14/19 1-15960-02 10.10

BIEGANEK, RON 12/14/19 1-18980-03 29.93

THOMA, JOE 12/14/19 1-25410-00 18.57

ERICKSON, MELANIE 12/14/19 1-27550-00 37.23

ALLERMAN, ARTHUR E 12/14/19 1-34930-01 130.94_

TOTAL: 245.97

WATER PLANT WATER UTILITY A W RESEARCH LABORATORIES INC 12/16/19 LAB TESTING 44.00

FRIENDS OF PINE GROVE ZOO 12/16/19 4TH QTR TOWER MTC 115.00

AMERIPRIDE LINEN & APPAREL SERVICES IN 12/16/19 RUGS/RAGS/MOP/TOWEL 270.18

12/16/19 UNIFORMS 135.96

GRAYMONT CAPITAL INC 12/16/19 LIME 5,318.60

HOLDEN ELECTRIC CO INC 12/16/19 SLACKER REPAIRS 743.05

AUTO DOC'S 12/16/19 REPLACE U-CLAMPS 339.80

LITTLE FALLS FLEET SUPPLY 12/16/19 BIT SET/PLIERS/SCHOCK TRMT 99.52

12/16/19 STOCKING HAT 9.99

Page 10 of 94



LITTLE FALLS HARDWARE HANK & RENTAL 12/16/19 HARDWARE/BUTANE 24.47



ZARNS OIL 12/16/19 DIESEL 113.23


CUSTOM PRINTING 12/16/19 SPEE-DEE DELIVERY 11.95_

TOTAL: 7,933.54

POWER & PUMPING WATER UTILITY CENTERPOINT ENERGY MINNEGASO 12/16/19 GAS - NOV 590.03_

TOTAL: 590.03

DISTRIBUTION WATER UTILITY GOPHER STATE ONE-CALL INC 12/16/19 LOCATE REQUESTS - NOV 24.98

AUTO VALUE 12/16/19 OIL FILTER 19.71

LITTLE FALLS FLEET SUPPLY 12/16/19 FITTINGS 68.43

LITTLE FALLS HARDWARE HANK & RENTAL 12/16/19 PIPE STRAPS 1.98


CARDMEMBER SERVICE 12/16/19 WIRE/CRIMPER/PLIERS 146.53

FERGUSON WATERWORKS #2516 12/16/19 REGISTERS/FLANGE KIT 1,067.71_

TOTAL: 1,562.32

ADMIN WITHIN ENTERPRIS WATER UTILITY UNITED STATES POSTAL SERVICE 12/16/19 POSTAGE 365.00_

TOTAL: 365.00

WASTE PLANT WASTEWATER A W RESEARCH LABORATORIES INC 12/16/19 LAB TESTING 2,383.20

AMERIPRIDE LINEN & APPAREL SERVICES IN 12/16/19 RUGS/RAGS/MOP/TOWEL 299.42

12/16/19 UNIFORMS 204.08

LITTLE FALLS HARDWARE HANK & RENTAL 12/16/19 BROOM/TOWELS/SHOVEL 82.97

NAPA CENTRAL MN 12/16/19 BELTS/FILTERS/ADDITIVE 322.70


ST GABRIELS OCCUPATIONAL HEALTH 12/16/19 HEP B -WASTE 170.00

U S A BLUE BOOK 12/16/19 SETTLEOMETER JAR/LID 368.67


ZARNS OIL 12/16/19 DIESEL 1,153.19

CENTERPOINT ENERGY MINNEGASO 12/16/19 GAS - NOV 3,124.10

CONTINENTAL RESEARCH CORP 12/16/19 ODOR BLOCKS/SANITIZER 746.00

ENVIRONMENTAL TOXICITY CONTROL 12/16/19 LAB TESTING 875.00

FASTENAL CO 12/16/19 BOLTS/NUTS 6.50_

TOTAL: 10,188.19

COLLECTIONS WASTEWATER GOPHER STATE ONE-CALL INC 12/16/19 LOCATE REQUESTS - NOV 24.97

IN CONTROL INC 12/16/19 PROGRAM LIFT STATION RADIO 157.79

LITTLE FALLS FLEET SUPPLY 12/16/19 ANTI-FREEZE 9.47_

TOTAL: 192.23

ADMIN WITHIN ENTERPRIS WASTEWATER UNITED STATES POSTAL SERVICE 12/16/19 POSTAGE 365.00_

TOTAL: 365.00

GARBAGE GARBAGE/RECYCLING SONRAI SYSTEMS 12/16/19 CART TRACKING - DEC 55.00_

TOTAL: 55.00

ADMIN WITHIN ENTERPRIS GARBAGE/RECYCLING UNITED STATES POSTAL SERVICE 12/16/19 POSTAGE 365.00_

TOTAL: 365.00

ADMIN WITHIN ENTERPRIS STORMWATER UNITED STATES POSTAL SERVICE 12/16/19 POSTAGE 365.00_

TOTAL: 365.00

Page 11 of 94



GOLF COURSE GOLF NAPA CENTRAL MN 12/16/19 BATTERY 103.54


D M S MACHINE INC 12/16/19 STRAIGHTEN PART 35.00

EMPLOYMENT ENTERPRISES INC 12/16/19 CARDBOARD RECYCLING 23.12_

TOTAL: 202.61

CLUBHOUSE GOLF BOB LEMIEUR ROLL-OFFS 12/16/19 GARBAGE PICK-UP NOV 40.95

SYSCO WESTERN MN 12/16/19 CHICKEN/BROWNIES/POTATOES 380.65

THIELEN MEATS 12/16/19 STEAK/BURGER/CHEESE 3,357.17

CARDMEMBER SERVICE 12/16/19 GIFT CARD 100.00


CHARTER COMMUNICATIONS 12/16/19 INTERNET/CABLE 93.62

COMDATA CORPORATION 12/16/19 PRODUCE/DAIRY 265.25

12/16/19 WINE/BAR FRUIT 38.90

D & D BEVERAGE LLC 12/16/19 COORS/SAM ADAMS 158.00

EMPLOYMENT ENTERPRISES INC 12/16/19 CARDBOARD RECYCLING 23.12_

TOTAL: 4,686.01

GENERAL OPERATING HEALTH INSURANCE FURTHER 12/16/19 PARTICIPANT FEE 64.30

KELLY LEIDENFROST 12/16/19 CHIPS-WELLNESS LUNCH 6.98

CARDMEMBER SERVICE 12/16/19 FOOS/SUPPLIES WELLNESS FAI 411.36_

TOTAL: 482.64

GENERAL OPERATING AGENCY LITTLE FALLS, CITY OF 12/16/19 INS - 7-UP BLDG 461.00


12/16/19 GAS - NOV 106.83_

TOTAL: 675.52

GENERAL OPERATING PROJ 382 WASTE PLA RICE LAKE CONSTRUCTION GROUP 12/16/19 PAY EST 6 530,664.21_

TOTAL: 530,664.21

=============== FUND TOTALS ================

101 GENERAL FUND 51,009.83

215 H.R.A. 1,804.30

219 TOURISM 22,177.43

222 ECONOMIC DEVEL AUTHORITY 508.11

225 PARKS & RECREATION 2,816.59

227 AIRPORT OPERATING 7,483.36

228 AIRPORT IMPROVEMENT 188,374.01

229 POLICE FORFEITURE FUND 591.87

411 EQUIPMENT 22,494.70

601 WATER UTILITY 10,696.86

602 WASTEWATER 10,745.42

603 GARBAGE/RECYCLING 420.00

604 STORMWATER 365.00

613 GOLF 4,888.62

703 HEALTH INSURANCE 482.64

825 AGENCY 675.52

994 PROJ 382 WASTE PLANT IMP 530,664.21

--------------------------------------------

GRAND TOTAL: 856,198.47

--------------------------------------------

TOTAL PAGES: 5

Page 12 of 94

Airport Commission Little Falls/Morrison County Airport

November 21, 2019, 12:00 pm

P A P A X Greg Zylka X John Britz X Jerry Knafla X Don Rudolph, Chair X Joe Torbert X Tom Olson, Ex-Officio X Mike Wilson X Greg Kimman, Ex-Officio

1. Call to Order and Determine Quorum: Rudolph called the meeting to order at 12:00 p.m. on Thursday, November 21, 2019, at the Little Falls/Morrison County Airport. There was a quorum present.

2. Approve Agenda: Motion was made by Zylka, seconded by Knafla to approve the agenda with the addition of d. Trees. Motion carried.

3. Approve Minutes: Motion was made by Wilson, seconded by Zylka to approve the minutes of October 17, 2019. Motion carried.

4. Finances: Kimman reviewed the financials from October 31, 2019.

5. Old Business: a. 133rd Street Vacation-Kimman explained the process of the vacation and was asked to begin the process with the Township.

6. New Business: a. Hanger Lease Agreements-Motion by Torbert, seconded by Rudolph to conduct annual inspections of the hangers starting in July 2020 as well as complaint driven inspections. Motion carried. b. Crosswind Runway-Kimman explained that we were awarded $2.1 million dollars in federal funding for the project. c. Fuel System Improvements- Motion by Torbert, seconded by Zylka to table until the December meeting. d. Tree- Motion by Knafla, seconded by Zylka to order 50 white cedar trees from Morrison County Soil and Water for planting along Airport Road. 7. Other:

8. Adjourn: Motion was made by Knafla, seconded by Zylka to adjourn at 12:49 p.m. Motion carried. Minutes submitted: Greg Kimman on behalf of Joe Torbert.

Page 13 of 94

Minutes

Economic Development Authority Special Meeting

Conference Room, City Hall

November 6, 2019, 4:00 p.m.

Members Present: Zylka, Gerbi, Hanfler, Hircock and Reinitz.

Members Absent: None.

Call to Order: Chairman Zylka called the Special Economic Development Authority meeting to

order at 4:00 p.m. in the Conference Room at City Hall.

Approval of Agenda: Motion was made by Reinitz, seconded by Hanfler to approve the

agenda. Motion carried.

Business:

Animal Haven Loan: At the October 8 meeting Carol Anderson presented a request for

$102,000 in gap financing from Randy and Amanda Craft to purchase a Veterinary Clinic in Little

Falls. The gap funding would be shared by the EDA, Community Development of Morrison

county, North Central Economic Development and the Entrepreneurial Fund. The amount

request and approved by the EDA was $25,500. Since the original request was made a few things

have changed and the SBA is now requiring the Craft’s have additional equity in the project. As a

result of this change, the Craft’s are requesting the loan from the EDA and Community

Development be increased from $25,500 to $38,250. Motion was made by Hircock, seconded by

Reinitz to increase the loan to $38,250 over 10 years with a 5-year balloon at 4% interest. Motion

carried.

Adjournment: Chairman Zylka adjourned the meeting at 4:10 p.m.

Respectfully submitted by: Lori Kasella, Finance Officer

Page 15 of 94

Minutes

Economic Development Authority Special Meeting

Conference Room, City Hall

December 2, 2019, 6:15 p.m.

Members Present: Zylka, Hanfler, Hircock and Reinitz.

Members Absent: Gerbi.

Call to Order: Chairman Zylka called the Special Economic Development Authority meeting to

order at 6:15 p.m. in the Conference Room at City Hall.

Approval of Agenda: Motion was made by Hircock, seconded by Reinitz to approve the

agenda. Motion carried.

Business:

Starry Eyed Brewing: The EDA and Community Development share a collateral position on

property owned by Thomas Goebel. The collateral is pledged on a loan with Starry Eyed Brewing

for bottling equipment. Mr. Goebel would like to sell the property and use proceeds of the sale to

purchase a new residence closer to Little Falls. Mr. Goebel is asking the EDA and Community

Development to release their mortgage on the property when it sells. The proceeds of the sale of

the property would be placed in an escrow account which we would secure. Once he purchases a

new residence, the EDA and Community Development would then take a position on the new

residence. Motion make by Hanfler, seconded by Reinitz to approve the release of the mortgage

when the property sells, secure the proceeds of the sale and finally take a collateral position on his

new residence. Motion carried.

Adjournment: Chairman Zylka adjourned the meeting at 6:23 p.m.

Respectfully submitted by: Lori Kasella, Finance Officer

Page 16 of 94

The Fire Department responded to a total of 9 incidents.

Date Name Address Personnel Response Time Total Calls Property Loss

City of Little FallsCANCELLED 11/18/19 LITTLE FALLS CARE CTR 1200 1ST AVE 17ALARM 11/18/19 LITTLE FALLS CARE CTR 1200 1ST AVE 20 3ALARM 11/20/19 MUSSER MANSION 608 HIGHBID AVE 27 6ALARM 11/23/19 PINE GROVE MANOR 901 1ST AVE SW 21 4

Sub-Total 85 4 $0.00

Belle Prairie TownshipSHED FIRE 11/16/19 BERNIE LASHINSKI 16368 153RD ST 17 10 $350,000.00CANCELLED 11/03/19 HWY 10 21

Sub-Total 38 2 $350,000.00

Green Prairie TownshipPROPANE TANK LEAK 11/05/19 JOHN SCHLIEF 13625 165TH ST 28 7


Little Falls TownshipTRAFFIC CONTROL 11/10/19 HWY 10 IRIS RD 20 6


Pike Creek Township* AUTO RESCUE 11/26/19 JAYME FUCHS HWY 27 TWIN LAKES RD 22 10


Date Name Address Personnel Response Time Total Calls Property Loss

City of Little FallsMonthly Fire Report

November 2019

Page 17 of 94

City of Fort RipleyNone

Sub-Total 0 0 $0.00

Fort Ripley TownshipNone

Sub-Total 0 0 $0.00

Ripley TownshipNone

Sub-Total 0 0 $0.00

Mutual AidNone

Sub-Total 0 0 $0.00

*=non billable (grass, rescue and children)

Total Fire Calls 9Total Property Loss $350,000.00Total Personnel 193Average Personnel per Call 21.4

TrainingDate

11/29/19 111/25/19 111/05/19 111/24/19 211/21/19 4

TRUCK MAINTENANCEMONTHLY INSPECTION OF SCBA'SCLINIC TOURWEST SIDE TRUCKSTRUCK MAINTENANCE

Type Hours

Page 18 of 94


Heritage Preservation Commission Meeting Minutes of December 2, 2019

1. Call to Order: Chairperson Don Opatz called the meeting to order at 12:00 p.m.

Members present: Gary Block, Wayne Liljegren, Linda LeMieur, Don Opatz, Pat Sharon and Camille Warzecha.

Members absent: Ashley Kaisershot

Ex-officio members present: Deb Boelz and Kris VonBerge Ex-Officio absent: Susy Prosapio

City staff present: Wendy Zylka and Greg Kimman

Guests: none

2. Approval of the Minutes: The minutes of November 4, 2019 Heritage Preservation Commission meeting were reviewed. Motion was made by Wayne Liljegren to approve the minutes as presented. Linda LeMieur seconded the motion. The motion was approved.

3. Financial Report: as of October 31, 2019: $ 51,771.98

4. Old Business: A. Reprinting of the Century Homes Brochure: Wendy Zylka: no quote on reprinting the Century Homes brochure was available. Spectrum Marketing Services has been purchased by Range Printing of Brainerd. Local staff will still be working with the community in the current location. B. Program brochure for Historic Districts for property owners: Don Opatz recapped the process that is currently in place, the outreach done with the local real estate agents and financial institutions in regards to the loan programs. Consensus was no brochure was needed C. Complimentary historic design signage grant: this was covered at the November meeting.

5. New Business: A. Commission Member Terms: Members whose terms would be expiring are Camilla Warzecha and Ashley Kaisershot. B. Public Art in the Historic Downtown: Greg Kimman shared the history of a grant from the Initiative Foundation for public art in downtowns as a means of increasing foot traffic. Kris VonBerge was successful in obtaining the funding with the City of Little Falls as the fiscal agent. Local artist Frank Gosiak created a 2-piece metal depiction of a leafless tree with the companion piece of ducks in flight. The work was originally scheduled to be displayed in the alley between the Ferguson Parking lot and the former Larson Law Office building. It was determined that the grant funding did not allow for placement on a privately owned building. Great River Arts, as a nonprofit entity, agreed to accept the gift of the 2 pieces for placement on their building at the intersection of 1st Street and 1st Avenue SE. GRA also agreed to on-going maintenance of the work. Wayne Liljegren made a motion to gift the grant funded artwork to Great River Arts. Gary Block seconded the motion. The motion was approved with 2 commissioners voting no. Gary Block made a motion to bring the motion back to the floor. Wayne Liljegren seconded the motion. The motion was approved.

Page 19 of 94

Wayne Liljegren made a motion to donate the artwork to Great River Arts. Gary Block seconded the motion. Discussion included how this artwork is not historic in nature, concerns about damage to a historic building with affixing this metal work to the brick, the sharpness of the metal edges, the covering of the architectural detail of the building with artwork and setting precedence for other projects that do not fit the historic nature we are striving to create and maintain. Roll call vote: Yes: Wayne Liljegren and Gary Block. No: Don Opatz, Pat Sharon, Linda LeMieur and Camilla Warzecha. Absent: Ashley Kaisershot. The motion failed. C. State Historic Preservation Office “Meeting in a Box”: Wendy Zylka As part of the information gathering process to update the current Statewide Preservation Plan, SHPO has a program called Meeting in a Box. The idea behind the Meeting in a Box was if any HPC wanted to host a public meeting and invite other members of the community to the meeting, then that event is easily publicized for a larger turnout of local citizens who may want to share their thoughts. The Meeting a Box is intended to function as somewhat of a substitute for a face-to-face meeting. Input is due by February 15, 2020. Several members have already completed the survey, so no local meeting will be hosted. 6. Other: ~ Camilla Warzecha asked for clarification on the signs donated to the City of Little Falls by the Mississippi Headwaters Board that will be placed in Maple Island Park. Next Meeting Date: January 6, 2020, at 12:00 p.m. at City Hall.

Adjournment: Motion was made by Wayne Liljegren to adjourn the meeting at 1:03 p.m. Linda LeMieur seconded the motion. The motion was approved. Recorded by: Debora K Boelz, Secretary

Page 20 of 94

MINUTES PLANNING COMMISSION Conference Room, City Hall

November 14, 2019, 6:30 p.m.

P A Member P A Member

X Kleinschmidt, James X Knafla, Jerry

X Esse, Robert X Czech, Joe

X Gosiak, Frank X Oleson, Ben (Zoning Administrator)

X Hanfler, Jeremy X Kimman, Greg (City Engineer)

X Schilling, Kara

CALL TO ORDER: The Planning Commission Meeting was called to order by Hanfler at 6:30 p.m.

ADOPT THE AGENDA: A motion was made by Knafla, seconded by Schilling to adopt the agenda as presented. Motion carried.

APPROVAL OF MINUTES: A motion was made by Czech, seconded by Knafla to approve the October 14, 2019 minutes of the Planning Commission. Motion carried.

PUBLIC HEARINGS:

1. Request relating to the vacation of a public right-of-way. Requested vacation to include 9th and 10th Avenues SE located east of Call Place and the alleyways between 9th and 10th Avenues, all in or adjacent to Block 3, Country Club Addition. Applicant: Jeffrey Holmstrom. Partial legal description: Alleys located in Block 3, 9th Avenue SE north of Block 3 and 10th Avenue SE south of Block 3, Country Club Addition, Little Falls, Minnesota. Adjacent parcel number(s): 48.1994.001, 48.2006.001, 48.2006.002, 48.2006.003, 48.2006.004 and 48.2007.000.

Kimman explained the request relating to the vacating of public right-of-way. He noted that he has no issues with the vacating of 10th Avenue and the alleys, but would be opposed to the vacating of 9th Avenue due to it abutting city land to the north.

The public hearing was opened at 6:31pm. Jeff Holmstrom asked if the city ever had intentions of selling the land it owns to the north of 9th Avenue. Kimman stated there were no current plans. Holmstrom stated he was not opposed to 9th Avenue staying as it is.

Tim Kummet (1004 Call Place) stated that he had no objections to the vacating of right-of-way as requested. The public hearing was closed at 6:36pm.

A motion was made by Knafla, seconded by Czech, to recommend approval of the vacating of 10th Avenue SE and the alleys within Block 3, Country Club Addition, Little Falls, Minnesota and to recommend denial of the request to vacate 9th Avenue SE. Hanfler asked if there were any utilities in any of the rights-of-way to be vacated. Kimman said there was not. Motion passed unanimously.

2. Request related to the creation of two commercial lots in a B-2 Noncentral Business zoning district. Lots to be approximately 1.24 and 10.54 acres. Approvals required include a preliminary plat. Applicant and Property Owner: Little Falls Fleet Supply Inc. Partial legal description: Lot 1 Block One Little Falls Wal-Mart Subdivision. Parcel ID: 48.2283.000.

Page 21 of 94

Oleson explained the request for preliminary plat approval.

Tom Mayer, attorney representing the property owner, explained the request. He noted they would address any impervious issues if needed, likely by removing a gravel driving surface on the south of the property.

The public hearing was opened at 6:43pm. No public comment was received. The public hearing was closed at 6:44pm.

A motion was made by Knafla, seconded by Schilling, to recommend approval of the preliminary plat as presented. Schilling asked if the plat would have any impact on a future roundabout at the intersection of Highway 27 and 18th Street NE. Kimman said that any roundabout or other reconstruction of that intersection was likely a long way off and impacts on properties would have to be figured out at that time. Motion passed unanimously.

OLD BUSINESS: None

NEW BUSINESS: Kimman noted to the Commission that the Council was scheduled to approve the hiring of a new contracted zoning administrator at its next meeting. The Commission requested that Kimman suggest that the Council wait to make any final decisions until the Commission could meet with the new zoning administrator.

NEXT REGULAR MEETING: Monday, December 9, 2019

ADJOURNMENT: A motion was made by Knafla, seconded by Schilling, to adjourn at 7:04p.m. Motion carried unanimously.

Minutes submitted by: Ben Oleson

Page 22 of 94

LITTLE FALLS POLICE - NOVEMBER 2019 1

Little Falls Police Report for November 2019

207 1st St NE Little Falls, MN 56345

p. 320-616-5570 f. 320-616-5576

[email protected]

Page 23 of 94


Table of Contents I. Report for November 2019 ................................................................................. 3

Mission Statement:

Vision Statement:

II. LFPD Activities – November 2019 .................................................................... 4

Service Calls & Enforcement Activities:

III. Department Training – November 2019 ............................................................ 7

IV. School Resource Officer Report – November 2019 .................................................................................................................... 7

SRO Report for November 2019:

Page 24 of 94


Report for November 2019

Mission Statement:

The Little Falls Police Department’s mission is to promote and maintain a safe and peaceful community

Vision Statement:

We provide the highest degree of public service by building relationships with the community through:

Education

Participation

Partnerships

Protection

We serve with compassion, integrity and professionalism.

Page 25 of 94


LFPD Activities – November 2019

Service Calls & Enforcement Activities:

Code Description Nov‐19

0

AA357 ASLT 4‐GM‐INFLCT ATTMPT BOD HARM‐HANDS‐POLICE 1

AD353 ASLT 5‐GM‐PRIOR CONV‐THRT HRM‐HANDS‐ADLT ST 2

AD35E ASLT 5 PRIOR CONV 2Y‐GM‐INFLT HRM‐HANDS‐SCHL 1

AL351 DOM ASLT‐MS‐INFLT BODILY HARM‐HANDS‐AD‐FAM 1

AL352 ASLT‐DOMESTIC‐MS‐INFLT BODLY HRM‐HNDS‐ADLT‐AC 2

AN051 DOM ASLT‐STRANGLE‐UNK NA‐HNDS‐ADLT‐FAM 1

B0334 BURG‐UNK DEG‐UNOCC RES FRC‐D‐UNK WEAP‐COM THFT 1

B2334 BURG 2‐UNOCC RES FRC‐D‐UNK WEAP‐COM THEFT 1

D8440 DRUGS‐SMALL AMT MARIJUANA‐POSSESS WITH INTENT 1

D8500 DRUGS‐SMALL AMOUNT MARIJUANA‐POSSESSION 2

DH5C0 CON SUB 5‐POSSESS‐METHAM‐UNK 1

DM2G8 OTHER CONT SUB‐SALE‐SYN CANNABINOIDS‐NOT APPL 1

DM5G0 OTHER CONT SUB‐POSSES‐SYN CANNABINOIDS‐UNKNOWN 1

J3801 TRAFFIC‐MS‐RECKLESS DRIVING 1

JE5A1 TRAF‐AC‐GM‐2ND DEG DWI‐UI ALCOHOL‐MV 1

JF5B1 TRAF‐AC‐GM‐3RD DEG DWI‐UI ALCOHOL‐MV 1

JGE01 TRAF‐ACC‐M‐4TH DEG DWI‐10 OR MORE 1

L7073 CSC 4‐UNK ACT‐ACQUAINT‐13‐15‐F 1

LF9007 Improper Lane Usage ‐ NO PASSING ZONE 1

LF9008 Reckless Driving 4

LF9009 Careless Driving 2

LF9035 TRAFFIC CONTROL 3

LF9039 Wireless Communication Violation 1

LF9090 WARNING & FAULTY EQUIPMENT TICKET 60

LF9100 Parking Violations 11

LF9200 Other Violations of Traffic and Motor Vehicle 1

LF9203 Driving After Revocation 4

LF9204 Driving After Suspension 3

LF9205 No Driver's License OR No D/L In Possession 1

LF9210 No Insurance SS 169.791 (2) 2

LF9301 Lost Person 1

LF9303 Lost Property 3

LF9313 Found Property 1

LF9320 FOUND BICYCLE 2

LF9420 Personal Injury Motor Vehicle Accident 1

LF9424 MV & PROPERTY DAMAGE & PI 2

Page 26 of 94


LF9440 Property Damage Motor Vehicle Accident 8

LF9450 Hit and Run Property Damage 3

LF9562 Allow Dog ‐ CAT TO RUN AT LARGE‐ ANIMAL 1

LF9563 BARKING DOG 4

LF9566 ANIMAL NEGLECT 1

LF9567 FOUND DOG ‐ CAT ‐ ANIMAL TURNED INTO LFPD 1

LF9571 DESTORYED ‐ INJURED ANIMAL 1

LF9600 Fires All Others 1

LF9608 UNLAWFUL BURNING 3

LF9609 FIRE ALARM 3

LF9726 Order for Protection 1

LF9727 Harassment Order 2

LF9729 VULNERABLE ADULT 1

LF9730 Sick Cared For 55

LF9731 DRUNKENNESS 3

LF9732 DRUG OVERDOSE 1

LF9734 72 HOUR HOLD 1

LF9737 Suicidal Person 3

LF9745 Mental Health Issues 1

LF9750 SEX OFFENDER NOTIFICATION BY SS 244.052 5

LF9752 PREDATORY OFFENDER CHANGE OF INFORMATION NOTIC 15

LF9753 POR Registration Verification 20

LF9800 Miscellaneous Public 23

LF9801 Domestics 2

LF9802 Public Assist ‐ SECURITY 5

LF9803 DISTURBING THE PEACE 3

LF9806 WELFARE CHECK ‐ LIFE LINE 6

LF9809 DISTURBANCE, LOITERING 2

LF9810 DEATH MESSAGE ‐ NOTIFICATION ‐ INVESTIGATION 4

LF9814 WELFARE CHECK PERSONAL HEALTH & WELL BEING 18

LF9815 MOTORIST ASSIST 5

LF9817 PROPERTY WATCH REQUESTED 5

LF9818 CHILD PROTECTION ‐ WELL BEING 22

LF9826 INFORMATION 19

LF9836 VIOLATION CITY NOISE ORDINANCE 1

LF9838 ERROR Created in CAD 6

LF9839 Ordinance Violation 3

LF9901 Warrants Served for other Agencies 5

LF9903 Funeral Escorts 2

LF9910 Vehicle lockout 26

LF9911 Assist Other Agency 10

LF9912 Suspicion 31

LF9913 REPORTED VIOLATION OF HARASSMENT ORDER 2

Page 27 of 94


LF9914 REPORTED VIOLATION OF ORDER FOR PROTECTION 1

LF9915 Unlawful Deposit of Garbage 1

LF9916 RENTAL DISPUTE 1

LF9917 Burglar Alarm, SAFETY ALARM 16

LF9918 Assist MCSO 17

LF9925 Probation Violation 2

LF9926 Disturbance Loud Party or Music 2

LF9929 Harassing ‐ OBSCENE PHONE CALLS ‐THREATENING 4

LF9932 CHILD NEGLECT ‐ ABUSE ‐ WELFARE 9

LF9933 CHILD CUSTODY DISPUTE, CHILD EXCHANGE 5

LF9934 CURFEW VIOLAITON 1

LF9939 HARASSMENT 10

LF9940 HEALTH & WELFARE GARBAGE ETC 1

LF9950 GAS DRIVE OFF 2

LF9954 9 1 1 HANG UP CALLS 5

LF9955 HOMELESS 3

LF9956 SCAM INFORMATION ONLY 5

LF9962 CIVIL STANDBY ‐ PROPERTY EXCHANGE 3

LF9970 TRESPASSING 2

LF9988 FAMILY DISPUTE ‐ NEIGHBORHOOD DISPUTE 14

LF9990 WARRANT SATISFIED MCSO 2

LF9992 VIOLATION OF COURT ORDER 1

LF9993 CIVIL MATTER 5

LP9828 City Ordinance Violations (other) 2

M3005 JUVENILE USE OF TOBACCO 2

M5355 JUVENILE‐INCORRIGIBLE 1

N0030 DISTURB PEACE‐UNK LVL‐DISORDERLY CONDUCT 1

N0190 DISTURB PEACE‐UNK‐HARRASSING COMMUNICATIONS 1

N2390 DISTURB PEACE‐GM‐VIOLATION DOM ABUSE NO CONTAC 1

N3030 DISTURB PEACE‐MS‐DISORDERLY CONDUCT 4

N3390 DISTURB PEAC‐MS‐VIOL DOM ABUSE NO CONTACT ORD 2

P0114 PROP DAMAGE‐UNK LVL‐PRIV‐REDUC VALU 300 MORE 1

P3110 PROP DAMAGE‐MS‐PRIVATE‐UNK INTENT 11

T0159 THEFT‐UNK LVL VAL‐FRM MOTOR VEHICLE‐OTH PROP 1

TM009 THEFT‐501‐2500‐MS‐UNKNOWN‐OTH PROP 1

TM029 THEFT‐501‐2500‐MS‐BUILDING‐OTH PROP 1

TM159 THEFT‐501‐2500‐MS‐MOTOR VEH‐OTH PROP 1

TT155 THEFT‐1001‐5000 DLRS FE‐MTR VEHICLE‐FIREARMS 1

TW159 THEFT‐500 OR LESS MS‐MTR VEHICLE‐OTH PROP 1

TW229 THEFT‐500 OR LESS MS‐PARKINGLOT‐OTH PROP 1

TW999 THEFT‐500 OR LESS MS‐OTHER‐OTH PROP 1

U328C THEFT‐MS‐SHOPLIFTING‐251‐500 1

U328D THEFT‐MS‐SHOPLIFTING‐250 OR LESS 2

Page 28 of 94


V0081 VEH‐UNKNOWN‐MS‐TAMPER WITH‐ENTER‐AUTO 1

V0111 VEH‐UNK VALUE‐PARTS‐MOTOR VEH‐AUTO 1

VA021 THEFT‐FE‐AUTO‐MORE THAN 2500 1

VJ021 VEH‐501‐2500‐MS‐THEFT‐AUTO 1

X2080 CRIM AGNST ADMN JUST‐GM‐OBST LEGAL PROCESS 1

X3080 CRIM AGNST ADMN JUST‐MS‐OBST LEGAL PROCESS 1

X3130 CRIM AGNST ADMN JUST‐MS‐PROBATION VIOLATION 1

Total 614

Department Training – November 2019

Date Event Officers

11/4 ‐ 11/6 Annual Night/Cold Weather Shoot All

11/29/2019 Santa Parade Coppes, Geise, Heffron, Killeaney, Lange

School Resource Officer Report – November 2019

SRO Report for November 2019:

CITIZEN CONTACTS

CALLS FOR SERVICE

Students in Office: Assault 5

School Concerns 4 Administrative Assist 35

Outside Concerns 2 Agency Assist

Student Resource Bomb Threat

Burglary

Parents/Guardians in Office: Civil Matter

School Concerns 4 Damage to Property

Outside Concerns 2 Disorderly Conduct 2

Disturbance

Faculty/Staff in Office: Drug / Alcohol Violations 5

School Concerns 2 Fire Alarm

Outside Concerns Medicals 2

Page 29 of 94


O.F.P. Violation 1

Classroom Presentations: Possession of Drug Para.

In School 3 Poss. Weapon in School

Outside School 2 Receiving Stolen Property

Other Runaways

Suspicion

ACTIVITIES: Theft 4

Athletic Events Threats / Harassment

Dance & Parade 2 Trespassing

Tobacco Violations 6

TRAFFIC: Truancy

Accidents Warrant Arrest

Crossing Guard Violations Welfare Check 2

Driving Complaints 2 Follow-up

Moving Violations C.S.C.

Parking Violations Other – Mental Health Hold

Other – Lock Out Other – Custody Dispute

Page 30 of 94


Public Works Department Monthly Report for October 2019

Public Works Department personnel includes three heavy equipment operators, three light equipment operators, three park maintenance workers, and one janitor, all under the supervision of the Street/Park Foreman. Snow (includes sanding, plowing, removal, and miscellaneous items): Installed curb markers; and installed plows, wings, side boards, and sanders on all plow trucks. Sanitary Sewer Collection: Flushed 307 blocks, used 10 gallons foaming root kill; jetted nine blocks; televised three blocks; two sewer calls, City lines were good; and vacuumed out lift stations. Water Main Distribution System Delivered shut-off notices; turned water off and on as needed; and vacuumed out lime pit at Water Plant. Storm Sewer Systems: Cleaned all catch basins, once; and swept leaves on all streets and avenues, Street Repairs, Maintenance, etc.: Patched potholes; removed broken up tar on Third Avenue and First Avenue NW for Knife River to overlay; installed street signs on 19th Street NE, 6th Street SE, and 13th Street SW; and installed flag brackets and sign hangers on downtown street light poles that were re-painted. Trees: Trimmed boulevard trees on Riverwood; and trimmed alley right of ways on NE and SE.

Traffic and Street Lights: None. Equipment: Routine maintenance on trucks and equipment; removed mower decks and installed snow removal equipment on mowers; changed oil in Engineering truck, Water van, and Parks truck; installed new batteries in backhoe; installed new carberator, cleaned up pump and discharge hoses on trash pump and put away; put four new tires on Park’s truck; and removed conveyor belt on street sweeper to check the bearings. Parks and Playgrounds (include ice rinks, picnic tables, and playground equipment): Conducted monthly inspection of all playground equipment; mowing and maintaining all City parks and properties; picked up leaves; blew out all irrigation systems; trimmed hedges and trees; winterized water fountain at dog park; and drained pond at Maple Island Park. Zoo: Winterized bathrooms and Cougar Café; and blew out water lines at petting zoo, bear pen, and otter exhibit. Other Items: Five new exterior light fixtures installed at Public Works building; cleaned up at Compton property, hauled debris to the landfill; cleaned out barn at Linden Hill, took debris to landfill; cleaned up at Dubla property, hauled debris to landfill, scrap iron to scrap yard, and all vehicles to City property to be declared surplus; put together trash bins; removed fishing pier and both docks at East and West side boat landings; and hauled six dump truck loads of wood chips to the Waste Plant.

Page 31 of 94


Public Works Department Monthly Report for November 2019

Public Works Department personnel includes three heavy equipment operators, three light equipment operators, three park maintenance workers, and one janitor, all under the supervision of the Street/Park Foreman. Snow (includes sanding, plowing, removal, and miscellaneous items): Plowed snow twice; sanded four times; changed cutting edges on one plow and both blades; and went to County shop to pick up three loads of salt. Sanitary Sewer Collection: Flushed 116 blocks, no chemicals; jetted three blocks; televised three blocks; and one sewer call, City line was good. Water Main Distribution System Delivered shut-off notices; turned water off and on as needed; lowered five gate valve tops at 11th Street SW and lift stations; and jetted gate valves on Highway 27 to clean out after new road construction. Storm Sewer Systems: None. Street Repairs, Maintenance, etc.: Patched potholes; and bladed 5th Avenue SE and alleys on West Side. Trees: Trimmed alley right of ways on West Side.

Traffic and Street Lights: Replaced four bulbs on cobra lights; and checked out all street lights and gave list to Minnesota Power for repairs, Equipment: Routine maintenance on trucks and equipment. Parks and Playgrounds (include ice rinks, picnic tables, and playground equipment): Conducted monthly inspection of all playground equipment; mowing and maintaining all City parks and properties; picked up leaves; and trimmed hedges and trees. Zoo: None. Other Items: Put up flags for Veterans Day; hung Christmas decorations downtown; demolished motor home and boat from Dubla property, hauled to landfill, cut up crane truck, truck bodies, and trailers, hauled to scrap yard; and hauled leaf piles to the compost pile at the farm.

Page 32 of 94

Wastewater Treatment Plant

November 2019

OPERATIONS:

Flows:

Monthly influent flow averaged 1,430,000 gallons.

Maximum daily flow of 1,720,000 gallons.

Minimum daily flow of 1,220,000 gallons.

Total flow 42,790,000 gallons.

Loadings:

Influent C/BOD5: 98.9 mg/l Effluent C/BOD5: 4.6 mg/l % Removal 95.2 %

Permit Limit: N/A 25 mg/l 85%

Influent TSS: 111.4 mg/l Effluent TSS: 4.8 mg/l % Removal 95.7 %

Permit Limit: N/A 30 mg/l 85%

WEATHER:

Precipitation – 0.37 inches

Average temperature 33.7 day

22.4 nights

Monthly Power Usage:

105,216 KWH’s with a daily average of 3,507.2 KWH’s

Construction

Excavation of Oxidation Ditch continued

Respectfully Submitted,

Matt Streit Interim Wastewater Superintendent

Page 34 of 94

Little Falls, MN Water Treatment DepartmentPurification and Softening

Start Date: Friday, November 1, 2019End Date: Saturday, November 30, 2019

182,888,000.00

378,320,000.00

1,014,052,000.00

206,682,000.00

959,952,000.00

910,178,000.00

266,198,000.00

462,998,000.00

185,514,000.00

379,166,000.00

1,016,961,000.00

210,402,000.00

962,477,000.00

916,828,000.00

267,958,000.00

471,993,000.00

2,626,000.00

846,000.00

2,909,000.00

3,720,000.00

2,525,000.00

6,650,000.00

1,760,000.00

8,995,000.00

112.10

34.60

95.90

107.70

120.40

216.20

75.90

216.30

390.43

407.51

505.56

575.67

349.53

512.64

386.47

693.10Well 9

Well 8

Well 7

Well 6

Well 5

Well 4

Well 3

Well 1

FlowRate(GPM)

Runtime(Hours)

Total Usage(Gal)

Nov 30Stop(Gal)

Nov 01Start(Gal)

Flow Total: 30,031,000.00 (Gal)

171,600.00

SludgeFlow

Total

732.0

249.4

523.7

59.0

28,925.7

(Gal)Polymer

(Lbs)Lime

(Gal)Fluoride

(Lbs)Chlorine

(Lbs)Carbon Dioxide

(Gal)Alum

Usage

Dwayne Heinen


WTP Supervisor

Page 1 of 1Report Printed: Monday, December 2, 2019

Page 35 of 94

Righghghghtstststs-o-of-f-f-f-wawawawayyreququququesesesesteted d totototo b b b be e e e vacacacacateteteted.d.d.d.

Page 36 of 94


RESOLUTION 2019-76

RESOLUTION AUTHORIZING THE VACATION OF CERTAIN RIGHTS-0F-WAY,

BLOCK 3, COUNTRY CLUB ADDITION

WHEREAS, the City of Little Falls has received a request to vacate, pursuant to

Minnesota Statutes 412.851, public rights-of-way to include Ninth and Tenth Avenues

Southeast easterly of Call Place, and the alleyways between Ninth and Tenth Avenues

Southeast, all in or adjacent to Block 3, Country Club Addition, located in Little Falls,

Morrison County, Minnesota; and

WHEREAS, the City published and posted due and proper notice as well as provided

personal mailed notice to all affected property owners, in accordance with Minnesota

Statutes 412.851, and set a public hearing to consider the vacation of the above-

referenced public right-of-way for the 16th day of December, 2019, before the City

Council located at the City Hall at 100 Northeast Seventh Avenue, Little Falls, MN, at

7:30 p.m., or as soon thereafter as possible; and

WHEREAS, a public hearing to consider the vacation of such public right-of-way was

held on the 16th day of December, 2019, before the City Council at the City Hall at 100

Northeast Seventh Avenue, at 7:30 p.m., at which all interested and affected persons

were given an opportunity to voice their concerns and be heard; and

WHEREAS, any person, corporation or public body owning or controlling easements

contained upon the property vacated, reserves the right to continue maintaining the

same or to enter upon such way or portion thereof vacated to maintain, repair, replace

or otherwise attend thereto; and

WHEREAS, after hearing testimony at said public hearing, staff is recommending the

approval of the vacation of Tenth Avenue Southeast located easterly of Call Place and

the alleyways adjacent to Ninth and Tenth Avenues, and within or adjacent to Block 3,

Country Club Addition; and

WHEREAS, the City of Little Falls Planning Commission has recommended that the

vacation of Tenth Avenue Southeast and the alleys within and adjacent to Block 3,

Country Club Addition, Little Falls, Minnesota, after holding a public hearing on the issue

on November 14, 2019; and

WHEREAS, the City Council in its discretion has determined that the vacation will benefit

the public interest because:

1. The vacation is beneficial to the City in that the City does not intend to

establish the alleyway.

2. The vacation is logical in that the public right-of-way does not contain

utilities and has not been established; and

WHEREAS, four-fifths of all members of the City Council concur in this resolution.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Little Falls hereby

determines that it would be in the best interest of the City, pursuant to Minnesota

Statute 440.13, that the following described public rights-of-way in the City of Little Falls

be vacated, to wit:

Page 37 of 94

Resolution 2019-76

page two

Tenth Avenue Southeast located easterly of Call Place and the alleyways

adjacent to Ninth and Tenth Avenues, and within or adjacent to Block 3,

Country Club Addition.

Passed this 16th day of December, 2019.

Brad Hircock, Council President

ATTEST:

Jon Radermacher, City Administrator

Approved this 16th day of December, 2019.

Gregory J. Zylka, Mayor

(SEAL)

Page 38 of 94

AGENDA ITEM


Special (Work Session) Agenda:

Consent Agenda:

Regular Agenda: X

TITLE OF THE ITEM FOR CONSIDERATION: GPS and Controller Survey Equipment, Frontier

Precision, Engineering Department

BACKGROUND: The Engineering Department utilizes inhouse surveying for our utility

locates and construction projects. Staff also uses survey grade GPS equipment before,

during and after construction. If we were to hire out the surveying for construction

projects, it would typically runs 4% of the project cost. For example, on average the

City completes approximately $1.3 million in constructions yearly, at 4% the surveying

would be an estimated $52,000 per year.

Four years ago, we purchased a new controller for the GPS equipment. This past fall,

the touch screen has been showing signs of age. The outermost portion of the

touchscreen no longer works. The controller works with a receiver to locate the point of

interest. The receiver that we currently have is 11 years old.

Knowing the controller is bad and the age of the receiver, staff is proposing that both

items be replaced. The cost for a new controller and receiver is $25,767.60. With the

equipment being used for multiple departments, we are asking the City Council to split

the cost among the four areas of use, Water, Wastewater, Storm and Equipment.

ACTION REQUEST: The City Council authorize the purchase of a new GPS receiver and

controller from Frontier Precision, Inc., Waite Park, in the amount of $25,767.60, for the

Engineering Department, to be charged equally between the Water Improvement,

Wastewater Improvement, Stormwater Improvement, and Equipment Funds.

BUDGETED: __ N/A X_ No Yes

STAFF PERSON REQUESTING: Greg Kimman and Brad Rutz

Page 39 of 94

Frontier Precision, Inc.446 Great Oak Drive

Waite Park, MN 56387320.654.6511

www.frontierprecision.com

QuoteDate: 12/06/2019 10:47 AM

Quote Number: 36288Valid Until: 01/03/2020

Quotation by: Weston SchneiderFor questions, contact [email protected]

BILL TO:CITY OF LITTLE FALLSGreg Kimman100 7th Avenue NELittle Falls, MN 56345 [email protected] 320-616-5500

SHIP TO:CITY OF LITTLE FALLSGreg Kimman100 7th Avenue NELittle Falls, MN 56345 [email protected] 320-616-5500

Product Details Qty Price Total1. R10-102-60-01 Trimble R10-2, Model 60- SINGLE RECEIVER KIT WITH TRANSPORT

Includes R10-2, Case, Dual Battery Charger, 2 Li-Ion Batteries, Quick Release, Programming Cable

1 $ 23,035.50 $ 23,035.50

2. R10-CFG-002-41 Trimble R10-2 Configuration Level - R10 Base and Rover Mode

Part of R10-2 Bundle

1 $ 0.00 $ 0.00

3. 101071-00-01 Power Supply and Power Cord For Dual Charger

Part of R10-2 Bundle

1 $ 0.00 $ 0.00

4. R10-UPG-002-55 R10-2 UPGRADE

R10-2 Upgrade To R12

1 $ 1,350.00 $ 1,350.00

5. TAB-T7-11-00 Trimble T7 Tablet (Worldwide) 1 $ 2,965.50 $ 2,965.50

6. 110238-00-1 Trimble EM120 2.4GHz Module 1 $ 1,350.00 $ 1,350.00

7. 121354-01-1 Trimble Accessory - Carry Case Shoulder Bag 1 $ 54.00 $ 54.00

8. 121648-01 Trimble T7 Accessory - Pole Mount with Quick Release 1 $ 224.10 $ 224.10

9. 121345-01-1 Trimble Accessory - Desktop Hub 1 $ 198.00 $ 198.00

10.121358-01-1 Trimble Accessory - External Battery Charger w/ Int. Cord, Battery 2-pack2-pack 1 $ 378.00 $ 378.00

11.FPI-TRAINING-SURVEY Training Fee / Onsite Installation

1/2 Day OnsiteIncludes Transferring Access and Roads Licenses to the new TSC7 Controller

1 $ 1,000.00 $ 1,000.00

12.EWLS-TA-LOYAL-STOCK Loyalty Program Trimble Access Annual SW RNST lapsed > 12m

Loyalty Program Trimble Access Annual SW RNST lapsed > 12m Tablet Serial Number T71SY-1428-009337Includes Transferring Access and Roads Licenses to the new TSC7 Controller

1 $ 1,012.50 $ 1,012.50

13.Frontier Trade In Frontier Trade In

Tablet Serial Number T71SY-1428-009337R8 Serial Number 4831156077Trade-in Promotion Ends December 31st, 2019.

1 ($ 5,800.00) ($ 5,800.00)

Sub Total: $ 25,767.60Tax: $ 0.00

Shipping: $ 0.00Grand Total: $ 25,767.60

Special Notes:MN State Contract Pricing #87135

Shipping, handling, and applicable sales tax will be added to invoice.

Terms and Conditions

All invoices are in U.S. Dollars. Prices are good for 30 days.

Payment terms are net 30 days upon approved credit. We also accept VISA, MasterCard and American Express. Returns- A standard restocking fee of 20% will be charged for any returned equipment.

Page 40 of 94

AGENDA ITEM



Consent Agenda:

Regular Agenda: x

TITLE OF THE ITEM FOR CONSIDERATION: Leadership Development, GiANT Worldwide

BACKGROUND: One of the goal objectives for 2020, is improving the communication

among the organization, and in response to this goal and other desires to provide

leadership development eventually to all staff, I have a proposal from GiANT and Senior

Consultant Rynell Schock, to implement a leadership development plan over a 3 year

phase.

The first year of training would include the City Administrator and Department/Division

Head staff, including the Finance Officer, HR Director, Police Chief, Public Works

Director/Engineer, Street Foreman, Wastewater Superintendent, and Water

Superintendent; with plans to incorporate additional staff in years 2 and 3 of the

program. I have participated in this curriculum through the GiANT Xcelerate Program in

partnership with Sourcewell; and believe that is it one of the best leadership

development trainings to build up team communication.

In the 2020 budget, the City Council approved the funds necessary to cover the

Department/Division Heads in the first year, and I highly recommend that we plan to

include this program over the next 3 years, as we can utilize the skills learned by the

year one participants to train the year 2 and 3 participants. The commitment from staff

will be 2 to 3 hours per month with sessions being a combination of in-person and video

training with the consultant, team training and on our own training with GiANT TV.

ACTION REQUEST: The City Council approve the proposal from GiANT Worldwide for the

leadership development as presented, to be charged to each department budget.

BUDGETED: __ N/A _ No X Yes Fund: Department Budget


Page 41 of 94

Promised PRICING Proposal for YEAR I, January 2020-January 2021


2020 Program will include 1 City Administrator and 7 Dept Leaders

5 Voices/Transforming Team Communication (TTC) TEAM CORE Group- using the CORE Group Process to apply Leadership skills and Strategies learned from TTC

5, 1.5 hr sessions to focus on content of TTC for clarification and deep understanding of content 7, 1.5 hr sessions to focus on applying the content of TTC skills and strategies to real time situations

5 sessions from Jan, 2020 to Jan, 2021 in Jan, Mar, May, Jul, and Sep 7 sessions from Jan, 2020 to Jan, 2021 in Feb, Apr, Jun, Aug, Oct, Nov, Nov and Dec


GiANT TV Staff will access GiANT TV to learn the content of TTC and other tools and Strategies prior to Attending the monthly, TEAM CORE Groups GiANT TV Pathway Consultation Plan

12 Month access Provided monthly by consultant

12 months at $3.99 per month for each staff person = $47.88 City Administrator will Access GiANT TV on Sourcewell Grant 12 months

$335.16 for 7 staff $0 for duration of Sourcewell Grant $0 for first year

360 Team Diagnostic 20 min to complete Jan Survey each yr $0




1032 mi. @ $.58 per mi

$598.56 Approx

GiANT Consulting Ongoing and billed as needed

$100/hour As needed


Addt. Information


the City Administrator and Sr. Consultant

Page 42 of 94

-Scheduled from January, 2020 to January, 2021 during Year I

Planned PRICING Proposal for YEAR II January, 2021 to January, 2022 Plan will be finalized by City Administrator and Sr. Consultant in Fall of 2021


2021 Program will include 1 City Administrator, 7 Dept Leaders, and 7 Dept Sub-leaders

City Administrator will continue to implement the Leadership Development with 7 Dept Leaders

In July, the next level, sub-leaders will join this group. Sr Consultant will Train 7 next level Dept, sub-leaders

1.5 hrs per month 1.5 hrs per month face to face meetings 6 months & 1 hr ZOOM calls for 6 months

12 Monthly Session No fee to GiANT 6 months for 7 Next level, sub-leaders If this plan is too rigorous, the Plan and budget can be adjusted at any time



1.5 hrs per month 12 Monthly Session for planning and consultation on GiANT TV Pathway Plan

$1200

360 Team Diagnostic


$0





$47.88 x 14 staff = $208.32


Page 43 of 94



516 mi. @ $.58 per mi

$299.28 Approx



Addt. Information


the City Administrator and Sr. Consultant -Scheduled from January, 2021 to January, 2022 during Year II

Page 44 of 94

Provisional PRICING Proposal for YEAR III January, 2022 to January, 2023 Plan will be finalized by City Administrator and Sr. Consultant in Fall of 2022

Program Time Quantity & Pricing Responsibility

2022 Program will include 1 City Administrator, 7 Dept Leaders, 7 Dept Sub-leaders, and

13 staff members

City Administrator will continue to implement the Leadership Development with 7 Dept Leaders and 7 sub-leaders

1.5 hrs per month

12 Monthly Session No fee to GiANT

Apprenticeship of Dept Leaders and Sub-Leaders

1.5 hrs per month face to face meetings for 6 months

6 months for 7 Next level, sub-leaders If this plan is too rigorous, the Plan and budget can be adjusted at any time

$1200


PROJECT TEAM Meetings City Administrator and Dept Leaders will meet with Sr. Consultant to plan

1.5 hrs per month for 6 months Exact months will be determined in Year III planning Fall of 2021

1.5 hrs per month for 4 months Exact months will be determined in Year III planning Fall

6, Monthly Session for planning and consultation on GiANT TV Pathway Plan

$1200

Page 45 of 94

organizational projects of 2021 360 Team Diagnostic


$0





$47.88 x 27 staff = $1292.76




516 mi. @ $.58 per mi

$299.28 Approx


Total Cost = $3133.04

Addt. Information Printing of workbooks for sessions will be furnished by the city

-Programming and fees may be adjusted to meet the needs of the organization in a joint agreement of the City Administrator and Sr. Consultant

-Scheduled from January, 2022 to January, 2023 during Year III

Yearly Fees are subject to change due to adjustments made by GiANT.

Page 46 of 94

AGENDA ITEM



Consent Agenda:

Regular Agenda: x

TITLE OF THE ITEM FOR CONSIDERATION: Memorandums of Agreement, Health Insurance

Premium

BACKGROUND: As you may know, the Labor Agreements with our Unions provides that

if the health insurance premium increase exceeds 7% on renewal, the Unions can

request negotiations on the City’s contribution to their health insurance.

After meeting with the Unions and reviewing the proposed Smart Plan with

HealthPartners and Sourcewell, all parties have agreed to the increase in the City’s

contribution for family to $1,595 and $695 for single coverage per month. These

amounts are within the budgeted amounts and approved in the 2020 budget.

Historically, our premium rates have increased each of the past three years; and each

year by more than 7%. While these increases have raised costs for both the employee

and the City, changes to the Health Savings Account [HAS] has provided significant

savings over the previous health insurance plan and the fixed percentage

contributions. I estimate that if we would have had the old plan, our total cost of

health insurance would be over $70,000 more than our budgeted costs for 2020 even

including the City’s contribution to the HSAs.

ACTION REQUEST: The City Council approve the Memorandums of Agreement with the

American Federation of State, County and Municipal Employees, International Union of

Operating Engineers, Local 49; and Law Enforcement Labor Services, and presented

which increases the premium contributions to $1,595 for family and $695 for single per

month.



Page 47 of 94

MEMORANDUM OF AGREEMENT (Health Insurance Effective January 1, 2020)

This Memorandum of Agreement is entered into between the City of Little Falls (hereafter “City”) and the American Federation of State, County and Municipal Employees Council 65 (hereafter “Union”).

WHEREAS, the City and the Union are parties to a Labor Agreement negotiated pursuant to the Public Employment Labor Relations Act and in effect January 1, 2019 to December 31, 2020; and

WHEREAS, pursuant to Article 15.1.1 of the Labor Agreement “If Health Plan Premiums increase by more than 7% during the term of the contract the Union may request negotiations to increase the monthly contribution of the City”; and

WHEREAS, The City received notice of a health insurance premium increase of 13.34% in 2020 and the Union requested negotiations to increase the City’s monthly contribution.

NOW, THEREFORE, the City and the Union agree as follows:

1. Article 15.1 of the Labor Agreement between the City and the Union shall be amended as follows:

Effective January 1, 2020, the City shall pay $695 towards the monthly premium for single coverage for full-time employees covered by the Agreement. The City will contribute $1,595 of the monthly family premium for full-time employees choosing dependent coverage under the Agreement.

2. All other provisions of the 2019-2020 Labor Agreement between the City and Union remain unchanged.

3. This Memorandum of Agreement represents the complete and total agreement of the parties. IN WITNESS WHEREOF, the parties have executed this Memorandum of Agreement this _____ day of __________, 2019. AMERICAN FEDERATION OF STATE, CITY OF LITTLE FALLS COUNTY AND MUNICIPAL EMPLOYEES Brad Hircock Luke Langner Council President Business Representative Jon Radermacher Brad Rutz City Administrator Union Steward Doug Stewart Union Steward

Page 48 of 94


This Memorandum of Agreement is entered into between the City of Little Falls (hereafter “City”) and The International Union of Operating Engineers, Local No. 49 (hereafter “Union”).


WHEREAS, pursuant to Article 12.1.1 of the Labor Agreement “If Health Plan Premiums increase by more than 7% during the term of the contract the Union may request negotiations to increase the monthly contribution of the City”; and






3. This Memorandum of Agreement represents the complete and total agreement of the parties.

IN WITNESS WHEREOF, the parties have executed this Memorandum of Agreement this _____ day of __________, 2019. INTERNATIONAL UNION OF OPERATING CITY OF LITTLE FALLS ENGINEERS, LOCAL NO. 49 Brad Hircock Todd E. Djonne Council President Business Representative Jon Radermacher John Witucki xx City Administrator Union Steward Brian Zapzalka Union Steward

Page 49 of 94


This Memorandum of Agreement is entered into between the City of Little Falls (hereafter “City”) and Law Enforcement Labor Services, Inc. Local 68 (hereafter “Union”).


WHEREAS, pursuant to Article 13.1 of the Labor Agreement “If Health Plan Premiums increase by more than 7% during the term of the contract the Union may request negotiations to increase the monthly contribution of the City”; and






3. This Memorandum of Agreement represents the complete and total agreement of the parties.

IN WITNESS WHEREOF, the parties have executed this Memorandum of Agreement this _____ day of __________, 2019.

LAW ENFORCEMENT LABOR SERVICES, CITY OF LITTLE FALLS INC., LOCAL 68 Brad Hircock Sean McKnight Council President Business Representative Jon Radermacher Josh Burgardt City Administrator Union Steward Dave Stevenson Union Steward

Page 50 of 94

CONSULTANT SERVICE CONTRACT

This Contract is made this 16th day of December, 2019, by and between the CITY OF

LITTLE FALLS, a Minnesota municipal corporation, 100 7th Avenue NE, Little Falls, MN

56345, (“CITY”), and Sourcewell, a service cooperative created under the laws of the State of

Minnesota, located at 202 12th Street NE, PO Box 219, Staples, MN 56479, (“SOURCEWELL”),

(collectively the “PARTIES”).

WHEREAS, CITY requires certain planning and zoning services (the “Services”); and

WHEREAS, SOURCEWELL agrees to furnish the various planning and zoning services

required by CITY.

NOW, THEREFORE, in consideration of the mutual covenants and promises contained

herein, the Parties agree as follows:

SECTION I – SOURCEWELL’S SERVICES AND RESPONSIBILITIES

A. Scope of Services. SOURCEWELL agrees to perform various Services as detailed in

Exhibit 1, Scope of Services, attached hereto and incorporated herein by reference.

B. Changes to Scope of Services/Additional Services. Upon mutual agreement of the

PARTIES hereto pursuant to Section VI, Paragraph K, of this Contract, a change to the

scope of services detailed in Exhibit 1, attached hereto, may be authorized. In the event

that such a change to the scope of services detailed in Exhibit 1, attached hereto, requires

additional services by SOURCEWELL, SOURCEWELL shall be entitled to additional

compensation consistent with Section III of this Contract. SOURCEWELL shall give

notice to CITY of any additional services prior to furnishing such additional services.

CITY may request an estimate of additional cost from SOURCEWELL, and upon receipt

of the request, SOURCEWELL shall furnish such cost estimate, prior to CITY’s

authorization of the changed scope of services.

C. Changed Conditions. If SOURCEWELL determines that any services it has been

directed or requested to perform by CITY are beyond the scope of services detailed in

Exhibit 1, attached hereto, or that, due to changed conditions or changes in the method or

manner of administration of the Services, SOURCEWELL’S effort required to perform

its services under this Contract exceeds the estimate which formed the basis for

SOURCEWELL’s compensation, SOURCEWELL shall promptly notify CITY of that

fact. Upon mutual agreement of the PARTIES hereto pursuant to Section VI, Paragraph

K of this Contract, additional compensation for such services, and/or an extension of time

for completion thereof, may be authorized. In the absence of such a mutual agreement,

amounts of compensation and time for completion shall be equitably adjusted, provided

that SOURCEWELL first provides notice to CITY as required by this Paragraph and

CITY has not terminated this Contract pursuant to Section IV, Paragraph B.

Page 51 of 94

D. Standard of Care. Services provided by SOURCEWELL or its subcontractors and/or

sub-consultants under this Contract will be conducted in a manner consistent with that

level of care and skill ordinarily exercised by members of SOURCEWELL’s profession

or industry. SOURCEWELL shall be liable to the fullest extent permitted under

applicable law, without limitation, for any injuries, loss, or damages proximately caused

by SOURCEWELL’s breach of this standard of care. SOURCEWELL shall put forth

reasonable efforts to complete its duties in a timely manner. SOURCEWELL shall not

be responsible for delays caused by factors beyond its control or that could not be

reasonably foreseen at the time of execution of this Contract. SOURCEWELL shall be

responsible for costs, delays or damages arising from unreasonable delays in the

performance of its duties.

E. Insurance. SOURCEWELL shall not commence work under this Contract until

SOURCEWELL has obtained all insurance required herein and such insurance has been

approved by CITY, nor shall SOURCEWELL allow any subcontractor to commence

work on a subcontract until such subcontractor has obtained like insurance covering as to

worker's compensation, liability, and automobile insurance. All this insurance coverage

shall be maintained throughout the life of this Contract.

1. SOURCEWELL agrees to procure and maintain, at SOURCEWELL’s expense,

statutory Workers’ Compensation coverage. Except as provided below,

SOURCEWELL must provide Workers’ Compensation insurance for all its

employees. If Minnesota Statutes, section 176.041 exempts SOURCEWELL from

Workers’ Compensation insurance or if SOURCEWELL has no employees in the

City, SOURCEWELL must provide a written statement, signed by an authorized

representative, indicating the qualifying exemption that excludes SOURCEWELL

from the Minnesota Workers’ Compensation requirements. If during the course

of the Contract SOURCEWELL becomes eligible for Workers’ Compensation,

SOURCEWELL must comply with the Workers’ Compensation insurance

requirements herein and provide CITY with a certificate of insurance.


Commercial General Liability (“CGL”) and business automobile liability

insurance coverages insuring SOURCEWELL against claims for bodily injury or

death, or for damage to property, including loss of use, which may arise out of

operations by SOURCEWELL or by any subcontractor or by anyone employed

by any of them or by anyone for whose acts any of them may be liable (including

automobile use). The following coverages shall, at a minimum, be included in the

CGL insurance: Premises and Operations Bodily Injury and Property Damage,

Personal and Advertising Injury, Blanket Contractual Liability, and Products and

Ongoing and Completed Operations Liability. The required automobile liability

coverage must include coverage for “any auto” which extends coverage to owned

autos, non-owned autos, and hired autos. Such insurance shall include, but not be

limited to, minimum coverages and limits of liability specified in this Paragraph,

or required by law. CITY shall have additional insured status and be listed by

name on an endorsement attached to such policy(ies) for the services provided

Page 52 of 94

under this Contract and shall provide that SOURCEWELL’s coverage shall be

primary and noncontributory in the event of a loss.


the following insurance policies, including the minimum coverages and limits of

liability specified below, or as specified in the applicable insurance certificate(s),

or as required by law, whichever is greater:

Worker’s Compensation Statutory Limits

Employer’s Liability $500,000 bodily injury by accident

$500,000 bodily injury by disease

aggregate

$500,000 bodily injury by disease per

employee

Commercial General

Liability

$1,000,000 property damage and

bodily injury per occurrence

$2,000,000annual aggregate

$2,000,000 annual aggregate

Products – Completed Operations

Automobile Liability $1,000,000 per occurrence combined

single limit for Bodily Injury and

Property Damage (shall include

coverage for all owned, hired and

non-owned vehicles

Umbrella or Excess Liability $2,000,000

4. True, accurate and current certificates of insurance, showing evidence of the

required insurance coverages, are hereby provided to CITY by SOURCEWELL

and are attached hereto as Exhibit 2.

5. Any insurance limits in excess of the minimum limits specified herein above shall

be available to CITY.

6. SOURCEWELL’s insurance policies and certificate(s) shall not be cancelled

without at least thirty (30) days’ advance written notice to CITY, or Ten (10)

days’ prior written notice to CITY for nonpayment of premium.

7. SOURCEWELL’s policies shall be primary insurance and noncontributory to any

other valid and collectible insurance available to CITY with respect to any claim

arising out of SOURCEWELL’s performance under this Contract.

8. SOURCEWELL is responsible for payment of Contract related insurance

Page 53 of 94

premiums and deductibles. If SOURCEWELL is self-insured, a Certificate of

Self-Insurance must be attached.

9. SOURCEWELL shall ensure that all subcontractors comply with the insurance

provisions contained in this Contract and such insurance is maintained as

specified.

10. SOURCEWELL’s policies shall include legal defense fees in addition to its

liability policy limits, with the exception of the professional liability insurance, if

applicable.

11. All policies listed above, except professional liability insurance (or other coverage

not reasonably available on an occurrence basis), shall be written on a per

“occurrence” basis (“claims made” and “modified occurrence” forms are not

acceptable) and shall apply on a “per project” basis.

12. SOURCEWELL shall obtain insurance policies from insurance companies having

an “AM BEST” rating of A- (minus); Financial Size Category (FSC) VII or

better, and authorized to do business in the State of Minnesota, or as approved by

CITY.

13. Effect of Failure to Provide Insurance. If SOURCEWELL fails to provide the

specified insurance, then SOURCEWELL will defend, indemnify and hold

harmless CITY and CITY’s officials, agents and employees from any loss, claim,

liability and expense (including reasonable attorney's fees and expenses of

litigation) to the extent necessary to afford the same protection as would have

been provided by the specified insurance. Except to the extent prohibited by law,

this indemnity applies regardless of any strict liability or negligence attributable

to CITY (including sole negligence) and regardless of the extent to which the

underlying occurrence (i.e., the event giving rise to a claim which would have

been covered by the specified insurance) is attributable to the negligent or

otherwise wrongful act or omission (including breach of contract) of

SOURCEWELL, its subcontractors, agents, employees or delegates.

SOURCEWELL agrees that this indemnity shall be construed and applied in

favor of indemnification. SOURCEWELL also agrees that if applicable law

limits or precludes any aspect of this indemnity, then the indemnity will be

considered limited only to the extent necessary to comply with that applicable

law. The stated indemnity continues until all applicable statutes of limitation

have run.

If a claim arises within the scope of the stated indemnity, CITY may require

SOURCEWELL to:

a. Furnish and pay for a surety bond, satisfactory to CITY, guaranteeing

performance of the indemnity obligation; or

Page 54 of 94

b. Furnish a written acceptance of tender of defense and indemnity from

SOURCEWELL’s insurance company.

SOURCEWELL will take the action required by CITY within Fifteen (15) days of

receiving notice from CITY.

14. Notwithstanding the foregoing, CITY reserves the right to immediately terminate

this Contract if SOURCEWELL is not in compliance with the insurance

requirements contained herein and retains all rights to pursue any legal remedies

against SOURCEWELL.

SECTION II – CITY’S RESPONSIBILITIES

A. CITY shall promptly compensate SOURCEWELL as services are performed to the

satisfaction of the City Administrator, in accordance with Section III of this Contract.

B. CITY shall provide access to any and all previously acquired information relevant to the

scope of services detailed in Exhibit 1, attached hereto, in its custody to SOURCEWELL

for its use, at SOURCEWELL’s request.

C. CITY will, to the fullest extent possible, grant access to and make all provisions for entry

upon both public and private property as necessary for SOURCEWELL’s performance of

the services detailed in Exhibit 1, attached hereto.

D. Darrin Welle , CITY’s Contracted Zoning Administrator, shall serve as

the liaison person to act as CITY's representative with respect to services to be rendered

under this Contract. Said representative shall have the authority to transmit instructions,

receive instructions, receive information, interpret and define CITY’s policies with

respect to SOURCEWELL’s services. Such person shall be the primary contact person

between CITY and SOURCEWELL with respect to the services from SOURCEWELL

under this Contract. CITY reserves the right to substitute the authorized contact person at

any time and shall notify SOURCEWELL thereof.

SECTION III – CONSIDERATION

A. Fees. CITY will compensate SOURCEWELL as detailed in Exhibit 3, Compensation,

which is attached hereto and incorporated herein by reference, for SOURCEWELL’s

performance of services under this Contract.

B. If CITY fails to make any payment due SOURCEWELL for services performed to the

satisfaction of the CITY’s Contracted Zoning Administrator and expenses within thirty

days after the date of SOURCEWELL’s invoice, SOURCEWELL may, after giving

seven days written notice to CITY, and without waiving any claim or right against CITY

and without incurring liability whatsoever to CITY, suspend services and withhold

project deliverables due under this Contract until SOURCEWELL has been paid in full

all amounts due for services, expenses and charges.

Page 55 of 94

SECTION IV – TERM AND TERMINATION

A. Term. This Contract shall be in effect beginning on the Effective Date and continuing

for two (2) years thereafter unless earlier terminated under the terms of this Contract.

B. Termination. This Contract may be terminated by either PARTY for any reason or for

convenience by either PARTY upon Sixty (60) days written notice. In the event of

termination, CITY shall be obligated to SOURCEWELL for payment of amounts due and

owing including payment for services performed or furnished to the date and time of

termination, computed in accordance with Section III of this Contract.

C. Default. If SOURCEWELL fails to satisfy any of the provisions of this Contract, or so

fails to perform and/or administer the services detailed in Exhibit 1, attached hereto,

pursuant to the requirements of Section I of this Contract, in such a manner as to

endanger the performance of the Contract or the services provided hereunder, this shall

constitute default. Unless SOURCEWELL’s default is excused by CITY, CITY may,

upon written notice, immediately cancel this Contract or exercise any other rights or

remedies available to CITY under this Contract or law. In the event of

SOURCEWELL’s default, SOURCEWELL shall be liable to CITY for any and all costs,

disbursements, attorneys and consultant fees reasonably incurred by CITY in enforcing

this Contract.

D. Suspension of Work. If any work performed by SOURCEWELL is abandoned or

suspended in whole or in part by CITY, SOURCEWELL shall be paid for any services

performed to the satisfaction of the CITY’s Contracted Zoning Administrator prior to

SOURCEWELL’s receipt of written notice from CITY of such abandonment or

suspension, but in no event shall the total of CITY’s payments to SOURCEWELL under

this Contract be required to exceed a percentage of the total contract price (calculated by

either the Contract price or the maximum price set forth in Exhibit 3, attached hereto)

equivalent to the percentage of the scope of services completed by SOURCEWELL to

the satisfaction of the CITY’s Contracted Zoning Administrator determined by CITY.

SECTION V – INDEMNIFICATION

A. SOURCEWELL shall indemnify, protect, save, and hold harmless CITY, and its

respective officers, directors, employees and members and agents, from and against any

claims, liability, damages, costs, judgments, or expenses, including reasonable attorney’s

fees, to the extent attributable to or caused by the negligent or otherwise wrongful acts or

omissions, including breach of a specific contractual duty, of SOURCEWELL or its

independent contractors, subcontractors, agents, employees, vendors or delegates with

respect to this Contract. SOURCEWELL shall defend CITY against the foregoing, or

litigation in connection with the foregoing, at SOURCEWELL’s expense, with counsel

reasonably acceptable to CITY, except that for professional liability claims,

SOURCEWELL shall have no upfront duty to defend CITY, but shall reimburse defense

costs to CITY to the same extent of SOURCEWELL’s indemnity obligation herein.

Page 56 of 94

CITY, at its expense, shall have the right to participate in the defense of any claims or

litigation and shall have the right to approve any settlement, which approval shall not be

unreasonably withheld. The indemnification provision of this Section shall not apply to

damages or other losses proximately caused by or resulting from the negligence or willful

misconduct of CITY. All indemnification obligations shall survive termination,

expiration or cancellation of this Contract. SOURCEWELL agrees, that in order to

protect itself and CITY under the indemnity provisions set forth above, it will at all times

during the term of this Contract keep in force policies of insurances required in the

Paragraph entitled, “Insurance.” Nothing in this Contract shall be construed to waive any

immunities or limitations to which CITY is entitled under Minn. Stat. Chapter 466 or

otherwise.

B. CITY shall indemnify protect, save, and hold harmless SOURCEWELL, and its

respective officers, directors, employees and members and agents, from and against any

claims, liability, damages, costs, judgments, or expenses, including reasonable attorney’s

fees, to the extent attributable to or caused by the negligent or otherwise wrongful acts or

omissions of CITY or its agents, employees, contractors or subcontractors with respect to

CITY’s performance of its obligations under this Contract. CITY shall defend

SOURCEWELL against the foregoing, or litigation in connection with the foregoing, at

CITY’s expense. SOURCEWELL, at its expense, shall have the right to participate in

the defense of any Claims or litigation. The indemnification provision of this Section

shall not apply to damages or other losses proximately caused by or resulting from the

negligence or willful misconduct of SOURCEWELL. All indemnification obligations

shall survive termination, expiration or cancellation of this Contract. Nothing in this

Contract shall be construed to waive any immunities or limitations to which

SOURCEWELL is entitled under Minn. Stat. Chapter 466 or otherwise.

C. Nothing contained in this Contract shall create a contractual relationship with or a cause

of action in favor of a third party against CITY or SOURCEWELL. SOURCEWELL's

services under this Contract are being performed solely for CITY’s benefit, and no other

entity shall have any claim against SOURCEWELL because of this Contract or the

performance or nonperformance of services provided hereunder.

SECTION VI – GENERAL TERMS

A. Voluntary and Knowing Action. The PARTIES, by executing this Contract, state that

they have carefully read this Contract and understand fully the contents hereof; that in

executing this Contract they voluntarily accept all terms described in this Contract

without duress, coercion, undue influence, or otherwise, and that they intend to be legally

bound hereby.

B. Authorized Signatories. The PARTIES each represent and warrant to the other that (1)

the persons signing this Contract are authorized signatories for the entities represented,

and (2) no further approvals, actions or ratifications are needed for the full enforceability

of this Contract against it; each PARTY indemnifies and holds the other harmless against

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any breach of the foregoing representation and warranty.

C. Notices. All notices and other communications required or permitted under this Contract

shall be in writing, and hand delivered or sent by registered or certified mail, return-

receipt requested, postage prepaid, or by overnight delivery service and shall be effective

upon receipt at the following addresses or as either PARTY shall have notified the other

PARTY. The PARTIES’ representatives for notification for all purposes are:

CITY:


100 Northeast Seventh Avenue

P O Box 244

Little Falls, MN 56345

Phone: (320) 616-5500

Email: [email protected]

SOURCEWELL:

Anna Gruber, Manager Community Solutions

202 Northeast Twelfth Street

Staples, MN 56479

Phone: (218) 895-4135

Email: [email protected]

D. Dispute Resolution. CITY and SOURCEWELL agree to negotiate all disputes between

them in good faith for a period of Thirty (30) days from the date of notice of dispute prior

to proceeding to formal dispute resolution or exercising their rights under law.

E. Electronic/Digital Data. Because of the potential instability of electronic/digital data

and susceptibility to unauthorized changes, copies of documents that may be relied upon

by CITY are limited to the printed copies (also known as hard copies) that are signed or

sealed by SOURCEWELL. Except for electronic/digital data which is specifically

identified by this Contract or except as otherwise explicitly provided in this Contract, all

electronic/digital data developed by SOURCEWELL as part of its services to CITY is

acknowledged to be an internal working document for SOURCEWELL’s purposes solely

and any such information provided to CITY shall be on an “as is” basis strictly for the

convenience of CITY without any warranties of any kind. In the event of any conflict

between a hard copy document and the electronic/digital data, the hard copy document

governs. The electronic/digital data shall be prepared in the current software in use by

SOURCEWELL and is not warranted to be compatible with other systems or software.

F. Independent Contractor Status. SOURCEWELL, at all times and for all purposes

hereunder, shall be an independent contractor and is not an employee of CITY for any

purpose. No statement contained in this Contract shall be construed so as to find

SOURCEWELL to be an employee of CITY, and SOURCEWELL shall not be entitled to

any of the rights, privileges, or benefits of employees of CITY, including but not limited

to, workers’ compensation, health/death benefits, and indemnification for third-party

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mailto:[email protected]

mailto:[email protected]

personal injury/property damage claims. SOURCEWELL acknowledges that no

withholding or deduction for State or Federal income taxes, FICA, FUTA, or otherwise,

will be made from the payments due SOURCEWELL, and that it is SOURCEWELL’s

sole obligation to comply with the applicable provisions of all Federal and State tax laws.

SOURCEWELL shall at all times be free to exercise initiative, judgment and discretion

as to how to best perform or provide services identified herein. SOURCEWELL is

responsible for hiring sufficient workers to perform the services/duties required by this

Contract, withholding their taxes and paying all other employment tax obligations on

their behalf.

G. Subcontracting. SOURCEWELL shall not enter into any subcontract for performance

of any services contemplated under this Contract without the prior written approval of

CITY. SOURCEWELL shall be responsible for the performance of all subcontractors

and/or sub-consultants. As required by Minn. Stat. § 471.425, SOURCEWELL must pay

all subcontractors, less any retainage, within Ten (10) calendar days of SOURCEWELL’s

receipt of payment from CITY for undisputed services provided by the subcontractor(s)

and must pay interest at the rate of one and one half percent per month or any part of a

month to the subcontractor(s) on any undisputed amount not paid on time to the

subcontractor(s).

H. Assignment. This Contract may not be assigned by either PARTY without the written

consent of the other PARTY.

I. Modifications/Amendment. Any alterations, variations, modifications, amendments or

waivers of the provisions of this Contract shall only be valid when they have been

reduced to writing and signed by authorized representative of CITY and

SOURCEWELL.

J. Records—Availability and Retention. Pursuant to Minn. Stat. § 16C.05, subd. 5,

SOURCEWELL agrees that CITY, the State Auditor, or any of their duly authorized

representatives at any time during normal business hours and as often as they may

reasonably deem necessary, shall have access to and the right to examine, audit, excerpt,

and transcribe any books, documents, papers, records, etc., which are pertinent to the

accounting practices and procedures of SOURCEWELL and involve transactions relating

to this Contract. SOURCEWell agrees to maintain these records for a period of six years

from the date of termination of this Contract.

K. Force Majeure. The PARTIES shall each be excused from performance under this

Contract while and to the extent that either of them are unable to perform, for any cause

beyond its reasonable control. Such causes shall include, but not be restricted to fire,

storm, flood, earthquake, explosion, war, total or partial failure of transportation or

delivery facilities, raw materials or supplies, interruption of utilities or power, and any act

of government or military authority. In the event either PARTY is rendered unable

wholly or in part by force majeure to carry out its obligations under this Contract then the

PARTY affected by force majeure shall give written notice with explanation to the other

PARTY immediately.

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L. Compliance with Laws. SOURCEWELL shall abide by all Federal, State and local

laws, statutes, ordinances, rules and regulations now in effect or hereinafter adopted

pertaining to this Contract or to the facilities, programs and staff for which

SOURCEWELL is responsible.

M. Covenant Against Contingent Fee. SOURCEWELL warrants that it has not employed

or retained any company or person, other than a bona fide employee working solely for

SOURCEWELL to solicit or secure this Contract, and that it has not paid or agreed to

pay any company or person, other than a bona fide employee, any fee, commission,

percentage, brokerage fee, gift or any other consideration, contingent upon or resulting

from award or making of this Contract.

N. Covenant Against Vendor Interest. SOURCEWELL warrants that it is not employed by

any vendor of equipment or service provider that could result in a commission, percentage,

brokerage, or contingent fee as a result of SOURCEWELL's association with CITY.

O. Non-Discrimination. The provisions of any applicable law or ordinance relating to civil

rights and discrimination shall be considered part of this Contract as if fully set forth

herein.

P. Interest by City Officials. No elected official, officer, or employee of CITY shall during

his or her tenure or employment and for one year thereafter, have any interest, direct or

indirect, in this Contract or the proceeds thereof.

Q. Work Product. All materials such as reports, exhibits, models, graphics, computer files,

maps, charts, and supporting documentation produced under work authorized by this

Contract (“Materials”) shall become the property of CITY upon completion of the work.

CITY may use the information for which they were prepared. Such use by CITY shall not

relieve any liability on the part of SOURCEWELL. Notwithstanding any of the foregoing to

the contrary; (a) SOURCEWELL may reuse standard details of its Materials in the normal

course of its business; and (b) CITY understands that the Materials have been prepared for a

specific project and are not intended to be reused for other purposes. If CITY reuses the

Materials for any other purpose, CITY waives any claims against SOURCEWELL arising

from such reuse and agrees to defend and indemnify SOURCEWELL from any claims

arising from such reuse.

R. Governing Law. This Contract shall be deemed to have been made and accepted in

Todd County, Minnesota, and the laws of the State of Minnesota shall govern any

interpretations or constructions of the Contract without regard to its choice of law or

conflict of laws principles.

S. Data Practices. The PARTIES acknowledge that this Contract is subject to the

requirements of Minnesota’s Government Data Practices Act (Act), Minnesota Statutes,

Section 13.01 et seq. SOURCEWELL agrees to abide by the applicable provisions of the

Act, HIPAA requirements and all other applicable state or federal rules, regulations or

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orders pertaining to privacy or confidentiality. SOURCEWELL understands that all of

the data created, collected, received, stored, used, maintained or disseminated by

SOURCEWELL in performing those functions that the CITY would perform is subject to

the requirements of the Act. This does not create a duty on the part of SOURCEWELL

to provide the public with access to public data if the public data is available from the

CITY, except as required by the terms of this Contract.

T. No Waiver. Any PARTY’s failure in any one or more instances to insist upon strict

performance of any of the terms and conditions of this Contract or to exercise any right

herein conferred shall not be construed as a waiver or relinquishment of that right or of

that PARTY’s right to assert or rely upon the terms and conditions of this Contract. Any

express waiver of a term of this Contract shall not be binding and effective unless made

in writing and properly executed by the waiving PARTY.

U. Data Disclosure. Under Minn. Stat. § 270C.65, Subd. 3 and other applicable law,

SOURCEWELL consents to disclosure of its social security number, federal employer

tax identification number, and/or Minnesota tax identification number, already provided

to CITY, to federal and state agencies and state personnel involved in the payment of

CITY obligations. These identification numbers may be used in the enforcement of

federal and state laws which could result in action requiring SOURCEWELL to file state

tax returns, pay delinquent state tax liabilities, if any, or pay other CITY liabilities.

V. Patented Devices, Materials and Processes. If this Contract requires, or

SOURCEWELL desires, the use of any design, device, material or process covered by

letters, patent or copyright, trademark or trade name, SOURCEWELL shall provide for

such use by suitable legal agreement with the patentee or owner and a copy of said

agreement shall be filed with CITY. If no such agreement is made or filed as noted,

SOURCEWELL shall indemnify and hold harmless CITY from any and all claims for

infringement by reason of the use of any such patented designed, device, material or

process, or any trademark or trade name or copyright in connection with the services

agreed to be performed under the Contract, and shall indemnify and defend CITY for any

costs, liability, expenses and attorney's fees that result from any such infringement.

W. Severability. The invalidity or unenforceability of any provision of this Contract shall

not affect the validity or enforceability of any other provision. Any invalid or

unenforceable provision shall be deemed severed from this Contract to the extent of its

invalidity or unenforceability, and this Contract shall be construed and enforced as if the

Contract did not contain that particular provision to the extent of its invalidity or

unenforceability.

X. Entire Contract. These terms and conditions constitute the entire Contract between the

PARTIES regarding the subject matter hereof. All discussions and negotiations are

deemed merged in this Contract.

Y. Headings and Captions. Headings and captions contained in this Contract are for

convenience only and are not intended to alter any of the provisions of this Contract and

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shall not be used for the interpretation of the validity of the Contract or any provision

hereof.

Z. Survivability. All covenants, indemnities, guarantees, releases, representations and

warranties by any PARTY or PARTIES, and any undischarged obligations of CITY and

SOURCEWELL arising prior to the expiration of this Contract (whether by completion

or earlier termination), shall survive such expiration.

AA. Execution. This Contract may be executed simultaneously in two or more counterparts

that, when taken together, shall be deemed an original and constitute one and the same

document. The signature of any PARTY to the counterpart shall be deemed a signature to

the Contract, and may be appended to, any other counterpart. Facsimile and email

transmissions of executed signature pages shall be deemed as originals and sufficient to

bind the executing PARTY.

Remainder of page intentionally left blank.

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SECTION VII –SIGNATURES

IN WITNESS WHEREOF, the PARTIES have hereunto executed this document the day

and year first above written.

SOURCEWELL

By: Date:

(Signature)

Title:

Print Name:

By: Date:

(Signature)

Title:

Print Name:

CITY OF LITTLE FALLS

By: Date:

______________________, Council President

By: Date:

______________________, City Administrator

Brad Hircock

Jon Radermacher

December 16, 2019

December 16, 2019

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EXHIBIT 1

SCOPE OF SERVICES

Subject to the terms of this Contract, SOURCEWELL shall perform the following services:

1. Permit review;

2. Legal notifications;

3. Preparation of monthly agendas;

4. Preparation and distribution of staff reports for public hearing applications for variances,

plats, and similar efforts;

5. Site inspections;

6. Zoning code violation enforcement;

7. Land use ordinance reviews and amendments;

8. Development assistance to landowners preparing variance, subdivision, and other

applications;

9. Customized education presentations and workshops for Planning Commission/Board of

Adjustment, Zoning Staff, Elected Officials, and Citizen Groups;

10. Correspondence with residents and City staff regarding related questions; and

11. Other planning and zoning duties as assigned by City.

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EXHIBIT 2

CERTIFICATES OF REQUIRED INSURANCE COVERAGES

Insurance. Sourcewell agrees to provide a minimum of one million dollars

($1,000,000.00) per occurrence in general liability insurance with excess umbrella

coverage of two million dollars ($2,000,000.00) for Sourcewell staff assigned to provide

services in conjunction with this Agreement.

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EXHIBIT 3

COMPENSATION

Subject to the limitations set forth in this Exhibit, CITY will pay SOURCEWELL a flat fee of

$3,000.00 per month (“Contract price”) for SOURCEWELL’s services under this Contract.

Additional, in-kind services may be offered at no charge. SOURCEWELL shall be responsible

for all employment-related expenses for SOURCEWELL staff performing services under this

Contract, including salary, benefits, travel expenses, and training.

CITY shall remit payment to SOURCEWELL within thirty (30) days calendar days of receipt of

an invoice for the required amount.

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AGENDA ITEM



Consent Agenda:

Regular Agenda: x

TITLE OF THE ITEM FOR CONSIDERATION: Wastewater Superintendent Position

Description, Pay Grade, and Appointment, Matt Streit

BACKGROUND: As you recall, the City requested the Assistant Wastewater

Superintendent step into an interim role supervising the Wastewater facility and staff for

the last year. This was necessary in order to efficiently operate the Wastewater facility; it

is necessary to create and assign a Wastewater Superintendent. Staff has prepared

and scored a Wastewater Superintendent position description for your review in Pay

Grade 12. This position will be considered a supervisory position and classified as

salaried exempt, making it exempt from overtime compensatory hours worked beyond

40 hours in a work week.

Additionally, staff is recommending that the interim Wastewater Superintendent, Matt

Streit, be appointed to the Wastewater Superintendent role at a Grade 12, Step 2, with

no wage adjustment until October 27, 2020. Mr. Streit was placed at this grade/step when appointed to the interim position.

ACTION REQUEST: The City Council approve the Wastewater Superintendent position

description at Pay Grade 12; and further appoint Matt Streit to said position, effective December 22, 2019, with a promotion date effective October 27, 2018, and no wage

adjustment until October 27, 2020.

STAFF PERSON REQUESTING: Greg Kimman and MaKayla Payne

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POSITION DESCRIPTION WASTEWATER SUPERINTENDENT

____________________________________________________________ PURPOSE, SCOPE AND WORKING RELATIONSHIPS:

The Wastewater Superintendent is responsible for efficiently operating the wastewater treatment plant. The Wastewater Superintendent will direct, train, and support wastewater personnel, provide technical expertise, manage scheduling, create and implement the budget, lead public relations, and provide total oversight of the wastewater treatment plant operations.

Reports to: City Administrator and Public Works Director

Supervision: Wastewater Facilities Personnel

FLSA Status: Non-Exempt

DUTIES AND RESPONSIBILITIES:

• Directs and supervises the wastewater facilities personnel in the operations, repairs and maintenance, procedures and safety of the wastewater facilities, collections, and lift stations.

• Responsible for creating and managing schedules of wastewater personnel and coordinating rotation schedules between water and wastewater treatment plants.

• Oversee advanced chemical and bacteriological analysis for proper operations of the wastewater facilities. Ensure proper compliance with industrial discharge monitoring and soil analysis in accordance with state and federal agencies.

• Ensure sludge and soil chemical analysis are completed and processed for the application sites for proper sludge disposal including required reporting to state and federal agencies.

• Responsible for maintenance and operations of all the various laboratory equipment and ensures lab equipment is clean and in good operating condition.

• Responsible for all permit renewals and reporting.

• Responsible for computer operations including software of the various programs involved with the proper recordkeeping and reporting of all data.

• Responsible for laboratory safety, program instruction and ensure laboratories have required certification including annual renewals with state agencies.

• Oversee and instruct personnel in testing and sampling procedures and develop simplified control tests.

• Responsible for significant industrial wastewater user program.

• Assist with preparing and administering the annual budget along with forecasting equipment needs, costs and specifications for purchasing.

• Makes recommendations on computers, software and networks for the facility.

• Encourage, support, and participate in programs and initiatives related to employee health and wellness.

• Establishes and maintains effective working relationships with fellow employees, supervisors, contractors and the general public.

• Available for call-ins as needed.

• Performs other duties as assigned.

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KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of the principles and practices of wastewater operations and laboratory equipment.

• Knowledge of the quality control programs and procedures as required by local, state and federal agencies and guidelines.

• Knowledge of and ability to perform site analysis and recommendations for fields considered for biosolids disposal, prepare site application and annual reports to state and federal agencies.

• Knowledge of the principles and practices of effective employee supervision.

• Knowledge of the principles and practices of budget administration.

• Ability to read, understand, interpret and apply statutes, rules, regulations, ordinances, codes, policies, procedures and other operational guidelines and directives.

• Ability to communicate effectively, both orally and in writing.

• Ability to establish and maintain effective working relationships with superiors, subordinate staff, City Council, other external agencies and the general public.

• Ability to assess and prioritize multiple projects and work within deadlines to complete projects and assignments.

• Knowledge of City policies, procedures, programs, rules and regulations.

• Ability to operate and communicate using a computer and standard office equipment.

• Working knowledge of Office 365 products and SCADA systems.

MINIMUM REQUIREMENTS:

• High School Diploma or equivalent.

• Minnesota Type IV Waste Disposal Operator Certification or the ability to obtain within 6 months of hire.

• Must have a Minnesota Class B Wastewater Treatment Facility Operator Certification with the ability to obtain a Minnesota Class A Wastewater Treatment Facility Operator Certification within one year of hire.

• A valid State of Minnesota class D driver’s license with the ability to obtain a Class B with air brake endorsement within one year of date of hire.

• One year in a supervisory or leadership role with experience managing plant operations.

PREFERABLE QUALIFICATIONS:

• Minnesota Class A Wastewater Treatment Facility Operator Certification

• Bachelor’s degree in chemistry, biology or a closely related field

• Experience with biosolids dewatering preferred, but not required.

Approved: 11/16/09 Amended: 12/07/15

01/19/16 and 12/02/19

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AGENDA ITEM



Consent Agenda:

Regular Agenda: x

TITLE OF THE ITEM FOR CONSIDERATION: Water Superintendent Position Description, Pay

Grade, and Appointment, Dwayne Heinen

BACKGROUND: As you recall, the City requested the Assistant Water Superintendent

step into an interim role supervising the Water facility and staff for the last year. This was

necessary in order to efficiently operate the Water facility; it is necessary to create and

assign a Water Superintendent. Staff has prepared and scored a Water Superintendent

position description for your review in Pay Grade 10. This position will be considered a

supervisory position and classified as salaried exempt, making it exempt from overtime

compensatory hours worked beyond 40 hours in a work week and

Additionally, staff is recommending that the interim Water Superintendent, Dwayne

Heinen, be appointed to the Water Superintendent role at a Grade 10, Step 6, with no

wage adjustment until October 27, 2022. Mr. Heinen was placed at this grade/step

when appointed to the interim position.

ACTION REQUEST: The City Council approve the Water Superintendent position

description at Pay Grade 10; and further appoint Dwayne Heinen to said position effective December 22, 2019, with a promotion date effective October 27, 2018, and

no wage adjustment until October 27, 2022.

STAFF PERSON REQUESTING: Greg Kimman and MaKayla Payne

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POSITION DESCRIPTION WATER SUPERINTENDENT

____________________________________________________________ PURPOSE, SCOPE AND WORKING RELATIONSHIPS:

The Water Superintendent is responsible for efficiently operating the water treatment plant. The Water Superintendent will direct, train, and support water personnel, provide technical expertise, manage scheduling, create and implement the budget, lead public relations, and provide total oversight of the water treatment plant operations.

Reports to: City Administrator and Public Works Director

Supervision: Water Facilities Personnel

FLSA Status: Non-Exempt

DUTIES AND RESPONSIBILITIES:

• Directs and supervises the water facilities personnel in the operations, repairs and maintenance, procedures, and safety of the water facilities and distribution system.

• Responsible for creating and managing schedules of water personnel and coordinating rotation schedules between water and wastewater treatment plants.

• Operates the water plant on a rotating basis with other water plant personnel.

• Conducts chemical testing programs, advises, and instructs in the operations of the water facilities after reviewing the results.

• Responsible for maintenance and operations of all the various laboratory equipment and ensures the lab equipment is clean and in operational condition.

• Implement and manage a successful Well Head Protection Program.

• Responsible for all permit renewals and required reporting.

• Responsible for computer operations including software of the various programs involved with the proper recordkeeping and reporting of all data.

• Responsible for laboratory safety, program instructions, and ensures the laboratories are certified including annual renewals with state agencies.

• Oversee and instruct personnel in testing and sampling procedures and develops simplified control tests.

• Assist with preparing and administering the annual budget along with forecasting equipment needs, costs and specifications for purchasing and budgeting.

• Makes recommendations on computers, software and networks for the facilities.

• Encourage, support, and participate in programs and initiatives related to employee health and wellness.

• Establishes and maintains effective working relationships with fellow employees, supervisors, contractors and the general public.

• Available for call-ins as needed.

• Performs other duties as assigned.

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KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of the principles and practices of laboratory equipment including incubators, pH meters, spectrophotometers, distillation apparatus, balances specific ion meters, soil samplers, etc., and uses of other equipment to conduct routine and advanced chemical and bacteriological analysis required.

• Knowledge of the quality control programs and procedures in accordance with “Standards Methods” and/or Environmental Protection Agency, Minnesota Pollution Control Agency and Minnesota Department of Health guidelines.

• Knowledge of the principles and practices of effective employee supervision.

• Knowledge of the principles and practices of budget administration.

• Ability to read, understand, interpret and apply statutes, rules, regulations, ordinances, codes, policies, procedures and other operational guidelines and directives.

• Ability to communicate effectively, both orally and in writing.

• Ability to establish and maintain effective working relationships with superiors, subordinate staff, City Council, other external agencies and the general public.

• Ability to assess and prioritize multiple projects and work within deadlines to complete projects and assignments.

• Knowledge of City policies, procedures, programs, rules and regulations.

• Ability to operate and communicate using a computer and standard office equipment.

• Working knowledge of Office 365 products and SCADA systems. MINIMUM REQUIREMENTS:

• High School Diploma or equivalent.

• Minnesota Type IV Waste Disposal Operator Certification or the ability to obtain a Type IV Waste Disposal Operator Certification within 6 months of date of hire.

• Valid Minnesota Class B Water Operator Certification.

• Valid Minnesota Class D Wastewater Certification.

• Completion of a two-year technical college program in water with a minimum of three years of experience in laboratory/testing in the water treatment field.

• A valid State of Minnesota class D driver’s license with the ability to obtain a Class B with air brake endorsement within one year of date of hire.

• One year in a supervisory or leadership role with experience managing plant operations. PREFERABLE QUALIFICATIONS:

• Bachelor's degree from an accredited institution in chemical, civil, environmental, mechanical, or sanitary engineering or in a physical or biological science.

• Experience in operation of lime softening water plant.

Approved: 12/02/19

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AGENDA ITEM



Consent Agenda:

Regular Agenda: x

TITLE OF THE ITEM FOR CONSIDERATION: Intern Agreement Sourcewell, Mitchell Schirmers

BACKGROUND: Mitchell Schirmers had an internship through Sourcewell with the City

this past summer. Mr. Schirmers has requested an additional internship during the

holiday break for three weeks working on administrative and financial projects with me.

Sourcewell has changed their policy on internships where it is now a reimbursement vs.

pay directly program. Therefore, we are requesting the approval of an agreement for

Mr. Schirmers.

ACTION REQUEST: The City Council approve an Internship Agreement with Sourcewell

for Mitchell Schirmers from December 17, 2019, through January 10, 2020, at Pay Grade

5, Step 1, [$14.64 per hour].



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Sourcewell Internship Funding Program

Sourcewell provides funding to support student interns hired by member cities, counties, other government associations, and nonprofits located in our service area, which includes the Minnesota counties of Cass, Crow Wing, Morrison, Todd, and Wadena. The program allows for the financial support of $12 an hour, up to 640 hours, for the duration of the internship. The member entity must meet and agree to the following requirements:

Be a Sourcewell member, join at sourcewell-mn.gov/become-member

For cities, counties, and other government associations, a maximum of one intern per career discipline per entity per semester.

For nonprofits, a maximum of one intern per entity per semester.

No reimbursements of travel costs, meals, conferences, etc., are included.

Internship spots are on a first-come, first-served basis as funding permits.

Interns may not repeat the program and are limited to one agreement.

The member entity must hire the student intern as an employee through its normal hiring process.

Internships must be career-based and provide professional experience

Entities are encouraged to review for and avoid any conflicts of interest.

The member entity must provide the following supporting documentation, including: Internship Funding Agreement – must be fully executed before start date. W9 for Member entity – must be submitted to Sourcewell before payments will be made. Invoices – must be submitted either: (a) by noon on the first Tuesday of the month throughout

the term of the internship; or (b) as one final invoice at the end of the internship. Invoices must include the Member’s name and address, the name of the intern, and copies of the intern’s payroll stubs.

Reflection Report—must be submitted to Sourcewell within one month of internship completion

Nonprofits: In addition to the above requirements, nonprofit organizations must ALSO: Be designated as a 501(c)(3) nonprofit entity required to file IRS Form 990.

Provide services in the counties of Cass, Crow Wing, Morrison, Todd or Wadena.

Have at least one paid full-time staff person or an equivalent of one paid full-time position. For example, a 75% FTE Director and a 25% FTE Office Manager.

Comply with and support Sourcewell’s Community Solutions Mission Statement – to increase the quality of life of residents in Sourcewell’s region by building and promoting shared economies and professionals through changed process, approaches, and services.

For more information contact: [email protected]

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http://www.sourcewell-mn.gov/become-member

mailto:[email protected]?subject=Community%20Solutions%20Internship%20Program

Sourcewell Internship Funding AgreementThis Internship Funding Agreement (“Agreement”) is made by and between Sourcewell, located at 202 12th Street NE, PO Box 219, Staples, MN 56479, (“Member”), located at and (“Intern”). Sourcewell, Member, and Intern shall be collectively known as “Parties.”

1. Term. This Agreement shall begin on and continue for period of weeks. Sourcewell, Member, and Intern all reserve and shall have the unconditional right to terminate and cancel this Agreement at any time by providing written notice to the other parties.

2. Services. Intern shall be hired by the Member entity to provide value to the community, including thefollowing:The Intern understands, acknowledges, and agrees that he/she will not be allowed to work more than 40hours per week.

3. Compensation. Intern shall be compensated by Member in the amount of $12 per hour for each hourworked pursuant to this Agreement. Hours worked shall not exceed 640 for the duration of the Internship.

4. Invoicing. Member must submit an invoice to Sourcewell, so it may be reimbursed for compensation paidto Intern. Member may submit invoices: (a) on a monthly basis; or (b) as one (1) invoice covering theentire term of this Agreement. If Member elects to submit monthly invoices, Sourcewell must receive eachinvoice by noon on the first Tuesday of each month for work completed in the previous month. If Memberelects to submit one (1) invoice, Sourcewell must receive the invoice after the internship has ended.

For purposes of this agreement, check one of the following options: member elects to send invoices( )Monthly or ( )once internship has been completed.

5. Employment. The Parties agree and understand that Intern is an employee of the Member. Therefore,Intern may be eligible for benefits such as retirement, Social Security, PERA, State UnemploymentInsurance, Workers Compensation, or those benefits reserved for employees of Member. In addition,Member has discretion to determine whether it will reimburse Intern for travel expenses. However,Sourcewell will not reimburse Member for the cost of any optional benefits.

6. Government Data. The Parties acknowledge that Sourcewell is subject to the Minnesota Government DataPractices Act (MGDPA) at Minnesota Statutes, Chapter 13. The Parties further acknowledge that any datacollected, created, received, maintained, or disseminated in conjunction with this Agreement are obtainedfor Member’s benefit and are Member’s sole property except for data Sourcewell maintains to provideongoing services to Member. If Member is also subject to the MGDPA, Member shall be responsible forensuring government data related to this Agreement is appropriately classified, categorized, andinventoried as required by the MGDPA, for protecting such data in accordance with the Act, and forresponding to any related public data requests.

7. Assignment. This Agreement shall be binding and inure to the benefit of the Parties and shall not beassigned or transferred without written agreement by the parties.

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8. Limitation of Liability. Except for the Parties’ obligations pursuant to Sections 2 and 3, neither party shallbe liable to the other party for any special, consequential, punitive, incidental, or indirect damages or anydamages for lost data, business interruption, lost profits, lost revenue, or lost business arising out of or inconnection with this Agreement, however caused and based on any theory of liability, arising out of thisAgreement, whether or not such party has been advised of the possibility of such damage, andnotwithstanding any failure of essential purpose of any limited remedy.

9. Indemnification. Each party agrees to defend, indemnify, and hold the others harmless from any and allclaims and demands which may result from the negligence of the others in connection with their dutiesand responsibilities under this Agreement, unless such action is a result of intentional wrongdoing of theother party. The Parties agree to be responsible for their own acts and the result thereof to the extentauthorized by law and shall not be responsible for the acts of the other party and the results thereof.Sourcewell’s liability shall be governed by Minnesota Statutes, Chapter 466, and other applicable law.

10. Approval. Member shall approve the hiring of and funding for the Intern by signing below. Member’sliability under this Agreement is limited to that specifically outlined herein.

IN WITNESS WHEREOF, the parties have executed this Agreement effective the day and year executed below. APPROVED BY:

x x Authorized Signature – Signed Authorized Signature – Signed

By _________ By _______________ Name – Printed Name – Printed

Title _____________________ Title ________

Date Date

Sourcewell

x Authorized Signature – Signed

By Anna Gruber Name – Printed

Title Manager Community Solutions

Date

Intern

Page 76 of 94

AGENDA ITEM


Special (Work Session) Agenda: X

Consent Agenda:

Regular Agenda: X

TITLE OF THE ITEM FOR CONSIDERATION: Accept Recommendations of Interview

Committee, Hire Paid On-Call Firefighters

BACKGROUND: Recently the City Council authorized advertising to fill up to eight Paid

On-Call Firefighter positions. Staff posted this position to the general public for three

weeks and received 19 applications. Of those, 15 candidates were interviewed by

Mayor Zylka, Fire Chief Nieman, Payroll/Benefits Administrator Payne, and Firefighters Tim

Tabatt and Duane Doble.

Following the interviews, the Committee is recommending hiring nine candidates:

Caleb Ochoa, Mathew Tupper, Derek Wettstein, William Holman, Eric Hegna, Michael

Stoner, Elijah LeMieur, Douglas Rakow, and Christopher Fritz.

ACTION REQUEST: The City Council accept the recommendation of the Interview

Committee and authorizing the hiring of the nine individuals listed above as Paid On-

Call Firefighters within the Fire Department effective January 1, 2020, at the pay

established by resolution, contingent upon them passing the background check, agility,

physical and drug/alcohol testing.


STAFF PERSON REQUESTING: Mike Nieman and MaKayla Payne

Page 77 of 94

AGENDA ITEM



Consent Agenda:

Regular Agenda: x

TITLE OF THE ITEM FOR CONSIDERATION: Resolution 2019-78, Establish Nonunion Part-time,

Seasonal and Temporary Employee Wage Scale

BACKGROUND: Minnesota’s minimum-wage rates will be adjusted for inflation as of

January 1, 2020, to $10 an hour. The 2020 Nonunion Part-time, Seasonal and Temporary

Employee Wage Scale has been adjusted to reflect this change.

In addition to a minimum wage update, the remainder of the grades and steps have

been adjusted with a 2-1/4% increase between steps.

ACTION REQUEST: The City Council adopt Resolution 2019-78.

STAFF PERSON REQUESTING: Jon Radermacher and MaKayla Payne

Page 78 of 94


RESOLUTION 2019-78

RESOLUTION ESTABLISHING 2020 NONUNION PART-TIME, SEASONAL

AND TEMPORARY EMPLOYEE STEP STRUCTURES

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Little Falls, that the

Nonunion Part-time, Seasonal and Temporary Employee Step Structure”, dated January

1, 2020, is hereby adopted for all nonunion part-time, seasonal and temporary

employees.



ATTEST:



Gregory J. Zylka, Mayor

(SEAL)

Page 79 of 94

minimumPay Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Maximum

1 10.00 10.23 10.46 10.69 10.93 11.18 11.43 11.692 11.00 11.25 11.50 11.76 12.02 12.29 12.57 12.853 12.10 12.37 12.65 12.94 13.23 13.52 13.83 14.144 13.31 13.61 13.92 14.23 14.55 14.88 15.21 15.555 14.64 14.97 15.31 15.65 16.00 16.36 16.73 17.116 16.11 16.47 16.84 17.22 17.60 18.00 18.41 18.82

Pay Grade minimum Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Maximum

1 9.86 10.08 10.31 10.54 10.78 11.02 11.27 11.522 10.85 11.09 11.34 11.59 11.86 12.12 12.40 12.673 11.93 12.20 12.47 12.75 13.04 13.33 13.63 13.944 13.12 13.42 13.72 14.03 14.35 14.67 15.00 15.345 14.44 14.76 15.09 15.43 15.78 16.13 16.50 16.876 15.88 16.24 16.60 16.98 17.36 17.75 18.15 18.56

1/1/2019

City of Little FallsPart Time/Seasonal/Temporary Employee Step Structure

1/1/2020

City of Little FallsPart Time/Seasonal/Temporary Employee Step Structure

Page 80 of 94

CITY OF LITTLE FALLS

POLICY

Number 40

SUBJECT: Utility Billing, Water Meter, Contractor Water Usage, Sanitary Sewer

Connections to Manholes

DATE COUNCIL APPROVED: 12/16/2019

LOCATION IN MINUTES: Motion

Introduction

In an effort to provide the most efficient collection of utility bills and service; issuance of

water meters; use of water by contractors; and sanitary sewer connections to the City’s

manholes, the City Council hereby establishes by the following.

Policy

Utility Billing

Section 1: Resident’s Request, Turn On/Turn Off

1.1 If a resident requests that the water to their property be turned off at the curb stop,

the City will suspend the billing of all utilities, (i.e. water, sewer, garbage, recycling, and

administrative fees). The charge to turn off/turn on is established by resolution of the City

Council.

1.2 Should a resident advise the City in advance of being absent from their property

and if the property is vacant for a period of not less than 35 days; and the property

owner chooses to pay a minimum billing rather than have their water turned off at the

curb stop, the minimum billing shall include:

• Water base fee;

• Sewer base fee;

• Garbage and Recycling Administrative Fees;

• Drinking water fee; and

• Storm water fee.

Residential customers who have sewer only and request billing to be suspended shall be

required to install metering equipment as approved by the City to monitor water usage.

1.3 Residential customers, whose homes are vacant during the winter season and

have no winter average, shall pay summer sewer fees based on actual usage or 5,000

gallons, whichever is less.

Section 2: Delinquent Utilities

The City of Little Falls bills monthly for the collection of utility bills. This procedure is

established to ensure prompt payment of utility bills and provide for a means for

disconnection and reconnection of services. The following is the typical guideline used

by staff to determine disconnections.

2.1 A disconnect notice will be delivered to the property following nonpayment of

three months or a bill of $200. When a disconnect notice is delivered as established in

City Code Chapter 4, seven days will be given to pay the amount on the late notice.

Page 81 of 94

Policy No. 40, page two

2.2 When a disconnect notice is delivered, staff may at their discretion, work with the

customer to allow for payment arrangements to be set up provided; the customer

speaks with staff and makes payment arrangements prior to the day the water is

scheduled to be disconnected and the bill is paid in full by the end of the month the

disconnect notice was delivered.

2.3 If customer and staff make arrangements to pay the bill and the arrangements are

not met, the customers water will be disconnected without further notice. If on three

separate occasions a customer makes payment arrangement and fails to keep them, no

future arrangement will be made.

2.4 On the day water is scheduled for or water has been disconnected, the following

guidelines will apply:

• Service fee, as established by resolution, will be charged;

• The total amount of the disconnect and service fee must be paid in full prior to

reconnection;

• Utility Technician(s) disconnecting the water cannot accept payment; payments

must be made at City Hall;

• No payment arrangements can be made;

• All accounts on the disconnect list will be shut off prior to reconnections being

completed;

• Reconnections will be done as timely as possible;

• If payments are made after 2:00 p.m., water will not be reconnected until the

following work day;

• Water disconnected due to delinquency will not be turned on after hours,

weekends or holidays; and

• As provided in the City Code, if it is determined that the curb stop has been

tampered with, the property owner may be fined and/or billed for repairs.

Section 3: Water Meters

3.1 All water meters, for all properties shall be purchased by the City of Little Falls. The

cost for any water meter over one inch in pipe diameter, shall be billed to the property

owner.

3.2 Under City Code Chapter 4, the City has the right to enter in and upon private

property, including buildings and dwelling houses, in or upon which there is installed

municipal utility or connection therewith, at all times reasonable under the

circumstances, for the purpose of reading utility meters, for the purpose of inspection

and repair of meters or a utility system, or any part thereof, for the purpose of connecting

and disconnecting services.

3.3 The City shall maintain all water meters to insure reliable and accurate readings

and shall replace any meters that fail to do so. The cost for such repair or replacement

of any meter over one inch diameter, shall be billed to the property owner.

3.4 If a meter is damaged or broken due to tenants or the owner’s actions, or lack of

action, (i.e. freezing, etc.), the owner shall be billed for the damages.

3.5 Whenever a customer requests the City to test any utility meter in use by them and

such meter is found to be inaccurate, the meter shall be replaced with an accurate

Page 82 of 94

Policy 40, page three

meter. If the meter is found to be accurate in its recordings or calculations, it shall be

reinstalled and a fee may be charged to customer by the City to defray the costs of said

test. The fee shall be established by resolution of the City Council.

Policy

Sanitary Sewer Connections, Manholes

4.3 The City of Little Falls prohibits the connection of sanitary sewer lines to the sanitary

sewer manholes with the expressed written approval of the City Council.

Policy

Contractor Water Usage

The City has seen the abuse of water being taken by contractors, construction

companies, etc., without receiving permission to take water and using their own

equipment to hookup to the City’s hydrants. As well as not claiming the proper amount

of water taken from the hydrants. Due to this abuse the following policy is established.

5.1 Any company wishing to withdraw water from any hydrant within the City of Little

Falls shall provide the City with a 72 hour notice. After which time, City staff will provide a

temporary water meter.

5.2 The company will place a deposit, as established by resolution, at City Hall for the

temporary water meter. Once the company is finished, the meter shall be returned to

City Hall. If City staff determines the meter and hydrant to be in the same condition as it

was installed, a full refund of the deposit will be made.

5.3 The company agrees to pay a base fee along with the usage fee as established

by resolution of the City Council.

5.4 Should a company be found to be withdrawing water without the City’s

permission, a $500 fine will be imposed.

5.5 Should a company be found to be turning valves and curb stops without the City’s

permission, a $500 fine will be imposed.

5.6 A Temporary Hydrant Water Meter form is required to be complete by the

company with complete billing and contact information and meter readings.

Page 83 of 94

CITY OF LITTLE FALLS, MINNESOTA

TEMPORARY HYDRANT WATER METER

Date:

Meter Serial Number:

Meter Start Reading:

Meter End Reading:

Total Gallons Used:

Billing Information:

Company Name

Individual Completing Form

Address

City, State, Zip

Telephone

Mobile Phone

Acknowledgements:

I hereby agree, acknowledge and understand:

• to place a $500 deposit with the City for a temporary hydrant water meter and

hydrant wrench; and

• a full refund of my deposit will be made after the water meter is returned and

meter and hydrant have been inspected by City staff to be in the same condition

it was in when it was installed; and

• to pay the base and usage fees, as established by the City Council for use of the

temporary hydrant water meter; and

• that a $500 fine will be imposed for taking water without the City’s permission; and

• that a $500 fine will be imposed for turning valves and curb stops without the City’s

permission.

Signature

Page 84 of 94


RESOLUTION 2019-77

RESOLUTION APPOINTING ELECTION JUDGES FOR ALL 2020 ELECTIONS

WHEREAS, the City Council must appoint election judges for the upcoming elections;

and due to unforeseen circumstances, not all judges will be able to serve and

additional judges may be needed for the upcoming 2020 Presidential Nomination

Primary Election, 2020 Primary Election, and 2020 General Election.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Little Falls, hereby

appoints the following persons as election judges, as needed, for the Presidential

Nomination Primary Election to be held on Tuesday, March 3, 2020, Primary Election to

be held on Tuesday, August 11, 2020; and the General Election to be held on Tuesday,

November 3, 2020; in the City of Little Falls, County of Morrison, State of Minnesota:

Anderson, Shirley Bailey, Jay Barthel, Carol

Berg, Ron Block, Gary Block, Laura

Carlson, Linda Carpenter, Diane Dahlberg, Doug

deMattos, Nancy Dobmeier, Nancy Doty, Stephanie

Eltgroth, Mary Lou Gessel, Kathryn Freeberg, Mary Rae

Hammerbeck, Patti Force, Phil Hanfler, Jeremy

Hanfler, Kris Hauer, Chuck Herman, Judi

Holey, Marie Hudson, Marie Jelinski, Barb

Johnson, Judi Johnson, Margaret Klimek, Gerardene

Klinker, Don Knafla, Jerry Knafla, Pat

Knopik, Cyndie Lindquist, Thorsten Lochner, Jerry

Lochner, Lynda Lorenz, Christine Lundberg, Janice

Messenger, Beverly Morisette, David Nagle, Bonnie Jo

Nelson, Jean Olson, Becky Richmond, Lynne

Ring, Diane Sharon, Pat Sowada, Pat

Stanek, Charlie Stanek, Cheryl Steinke, Ramona

Stencel, Al Stowell, Channing Stowell, Jean

Stumpf, Michael Tanner, Lucy Thorsland, Connie

Tonder, Elene Tschida, Jeff Usher, Carol

Veillette, Doug Vetter, Gina Videen, Sandra

Vogl, Carol Waytashek, Paula Waytashek, Shirley

Westerberg, Nadine Westerdahl-Delaney, Elaine White, Mary Ann

Wielinski, Shirley Wiersgalla, Celeste Williams, Marlene

Zak, Josephine

BE IT FURTHER RESOLVED, that the City Council does hereby allow the Election

Administrator or the Assistant Administrator to make substitutions to the above slate of

judges as necessary to maintain the required minimum and fill vacancies as needed;

and

BE IT FURTHER RESOLVED, that all election judges will receive compensation in the

amount of $12.50 per hour, with the Chairperson at $15.50 per hour and the Assistant

Chairperson at $14.50 per hour.

Page 85 of 94

Resolution 2019-77

page two



ATTEST:



(SEAL) Gregory J. Zylka, Mayor

Page 86 of 94

AGENDA ITEM



Consent Agenda:

Regular Agenda: X

TITLE OF THE ITEM FOR CONSIDERATION: Submittal of Surface Transportation Block Grant,

Minnesota Department of Transportation, Eighteenth Street Southeast

BACKGROUND: As we discussed in the November 4th work session, Morrison County

completed the construction of 138th Street from Fourth Street Southeast extended to

160th Avenue [locally known as the John Deere Road] in 2019; it makes sense to

continue the exploration of the extension of Eighteenth Street Southeast to Fourth Street

Southeast (138th Street). This would create a north/south corridor into town and open

adjoining land for future development. This development of this segment of roadway

has been in the comprehensive plan since 2006.

A federal grant, through the Minnesota Department of Transportation, provides for up to

80% funding for road related items. Staff is proposing to apply for at $3,424,555 grant

now for which the local match, including non-eligible items, would be $2,125,190, for

funding availability in 2024.

ACTION REQUEST: The City Council authorize the submittal of a Surface Transportation

Block Grant to the Minnesota Department of Transportation for the extension of

Eighteenth Street Southeast.

BUDGETED: __ N/A X_ No Yes Fund: 2024 Budget

STAFF PERSON REQUESTING: Greg Kimman

Page 87 of 94

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a ab ac a GRANT 100% UNIT GRANT 100% TOTALd a ELIGIBLE CITY TOTAL COST ELIGIBLE CITY ESTIMATEDe a Short Description Unit NameItem NumberLong Description UNIT 18TH STREET SE 18TH STREET SE 18TH STREET SE 18TH STREET SE COSTf ag ax 501 /00010 10 MOBILIZATION LS 2021 MOBILIZATION LUMP SUM 0.75 0.25 1 $110,000.00 $82,500.00 $27,500.00 $110,000.00x 505 /00020 20 CLEARING ACRE 2101 CLEARING ACRE 5 5 $4,950.00 $24,750.00 $24,750.00x 505 /00030 30 GRUBBING ACRE 2101 GRUBBING ACRE 5 5 $3,850.00 $19,250.00 $19,250.00x 502 /00780 780 REMOVE MANHOLE EACH 2104 REMOVE MANHOLE EACH 1 1 $1,100.00 $1,100.00 $1,100.00x 503 /00195 195 SAWING CONCRETE PAVEMENT (FULL DEPTH) L F 2104 SAWING CONCRETE PAVEMENT (FULL DEPTH) LIN FT 50 50 $3.30 $165.00 $165.00x 503 /00205 205 SAWING BIT PAVEMENT (FULL DEPTH) L F 2104 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LIN FT 200 200 $2.20 $440.00 $440.00x 503 /00315 315 REMOVE CURB & GUTTER L F 2104 REMOVE CURB AND GUTTER LIN FT 100 100 $3.30 $330.00 $330.00x 504 /00120 120 REMOVE BITUMINOUS PAVEMENT S Y 2104 REMOVE BITUMINOUS PAVEMENT SQ YD 350 350 $1.65 $577.50 $577.50x 504 /00035 35 GEOTEXTILE FABRIC TYPE 5 S Y 2105 GEOTEXTILE FABRIC TYPE 5 SQ YD 19756 19756 $2.75 $54,329.00 $54,329.00x 507 /00010 10 EXCAVATION - COMMON C Y 2106 EXCAVATION - COMMON (P) CU YD 31672 31672 $13.20 $418,070.40 $418,070.40x 507 /00040 40 EXCAVATION - SUBGRADE C Y 2106 EXCAVATION - SUBGRADE (P) CU YD 11636 11636 $15.40 $179,194.40 $179,194.40x 507 /00070 70 GRANULAR EMBANKMENT (CV) C Y 2106 GRANULAR EMBANKMENT (CV) (P) CU YD 13329 13329 $19.80 $263,914.20 $263,914.20X 507 /00130 130 COMMON EMBANKMENT (CV) C Y 2106 COMMON EMBANKMENT (CV) (P) CU YD 2075 2075 $13.20 $27,390.00 $27,390.00x 507 /00150 150 AGGREGATE SURFACING (CV) CLASS 5 C Y 2118 AGGREGATE SURFACING (CV) CLASS 5 (P) CU YD 100 100 $55.00 $5,500.00 $5,500.00x 507 /00210 210 AGGREGATE BASE (CV) CLASS 6 C Y 2211 AGGREGATE BASE (CV) CLASS 6 (P) CU YD 4050 4050 $30.80 $124,740.00 $124,740.00x 509 /13300 13300 TYPE SP 9.5 WEARING COURSE MIX (3;C) TON 2360 TYPE SP 9.5 WEARING COURSE MIXTURE (3;C) TON 2081 2081 $73.70 $153,369.70 $153,369.70x 509 /23305 23305 TYPE SP 12.5 NON WEAR COURSE MIX (3;C) TON 2360 TYPE SP 12.5 NON WEARING COURSE MIXTURE (3;C) TON 2122 2122 $71.50 $151,723.00 $151,723.00x 502 /05036 5036 36" RC PIPE APRON EACH 2501 36" RC PIPE APRON EACH 1 1 $1,485.00 $1,485.00 $1,485.00x 502 /05042 5042 42" RC PIPE APRON EACH 2501 42" RC PIPE APRON EACH 1 1 $1,760.00 $1,760.00 $1,760.00x 503 /13080 13080 8" PVC PIPE SEWER L F 2503 8" PVC PIPE SEWER LIN FT 240.0 240 $44.00 $10,560.00 $10,560.00x 503 /13150 13150 15" PVC PIPE SEWER L F 2503 15" PVC PIPE SEWER LIN FT 2859.0 2859 $57.20 $163,534.80 $163,534.80x 503 /14083 14083 8" DUCTILE IRON PIPE SEWER CL 52 L F 2503 8" DUCTILE IRON PIPE SEWER CL 52 LIN FT 350.0 350 $63.80 $22,330.00 $22,330.00x 503 /19155 19155 15" RC PIPE SEWER DES 3006 CL V L F 2503 15" RC PIPE SEWER DESIGN 3006 CLASS V LIN FT 480.0 480 $57.20 $27,456.00 $27,456.00x 503 /19365 19365 36" RC PIPE SEWER DES 3006 CL V L F 2503 36" RC PIPE SEWER DESIGN 3006 CLASS V LIN FT 2360 2360 $137.50 $324,500.00 $324,500.00x 503 /19425 19425 42" RC PIPE SEWER DES 3006 CL V L F 2503 42" RC PIPE SEWER DESIGN 3006 CLASS V LIN FT 988 988 $176.00 $173,888.00 $173,888.00x 602 /00150 150 LIFT STATION EACH 2503 LIFT STATION EACH 1 1 $165,000.00 $165,000.00 $165,000.00x 602 /00300 300 CONNECT TO EXISTING SANITARY SEWER EACH 2503 CONNECT TO EXISTING SANITARY SEWER EACH 1 1 $1,100.00 $1,100.00 $1,100.00x 602 /00320 320 CONNECT TO EXISTING STORM SEWER EACH 2503 CONNECT TO EXISTING STORM SEWER EACH 1 1 $2,750.00 $2,750.00 $2,750.00x 603 /20290 20290 CLEAN & VIDEO TAPE PIPE SEWER L F 2503 CLEAN AND VIDEO TAPE PIPE SEWER LIN FT 3339 3339 $2.75 $9,182.25 $9,182.25x 603 /25006 25006 6" PVC FORCE MAIN L F 2503 6" PVC FORCE MAIN LIN FT 2650 2650 $19.80 $52,470.00 $52,470.00x 602 /00010 10 CONNECT TO EXISTING WATER MAIN EACH 2504 CONNECT TO EXISTING WATER MAIN EACH 3 3 $1,650.00 $4,950.00 $4,950.00x 602 /00020 20 HYDRANT EACH 2504 HYDRANT EACH 10 10 $5,060.00 $50,600.00 $50,600.00x 602 /00806 806 6" GATE VALVE & BOX EACH 2504 6" GATE VALVE AND BOX EACH 22 22 $1,760.00 $38,720.00 $38,720.00x 602 /00808 808 8" GATE VALVE & BOX EACH 2504 8" GATE VALVE AND BOX EACH 3 3 $2,200.00 $6,600.00 $6,600.00X 602 /00810 810 10" GATE VALVE & BOX EACH 2504 10" GATE VALVE AND BOX EACH 10 10 $3,520.00 $35,200.00 $35,200.00x 603 /01062 1062 6" WATERMAIN DUCTILE IRON CL 52 L F 2504 6" WATERMAIN DUCTILE IRON CL 52 LIN FT 465 465 $41.80 $19,437.00 $19,437.00x 603 /01082 1082 8" WATERMAIN DUCTILE IRON CL 52 L F 2504 8" WATERMAIN DUCTILE IRON CL 52 LIN FT 850 850 $49.50 $42,075.00 $42,075.00x 603 /01102 1102 10" WATERMAIN DUCTILE IRON CL 52 L F 2504 10" WATERMAIN DUCTILE IRON CL 52 LIN FT 2705 2705 $60.50 $163,652.50 $163,652.50x 608 /00015 15 WATERMAIN FITTINGS LB 2504 WATERMAIN FITTINGS POUND 1774 1774 $8.25 $14,635.50 $14,635.50x 502 /06000 6000 CASTING ASSEMBLY EACH 2506 CASTING ASSEMBLY EACH 24 13 37 $715.00 $17,160.00 $9,295.00 $26,455.00X 503 /02007 2007 CONST DRAINAGE STRUCTURE DESIGN 4007 L F 2506 CONSTRUCT DRAINAGE STRUCTURE DESIGN 4007 LIN FT 91.0 91 $440.00 $40,040.00 $40,040.00X 503 /02420 2420 CONST DRAINAGE STRUCTURE DES 48-4020 L F 2506 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4020 LIN FT 70.0 70 $715.00 $50,050.00 $50,050.00X 503 /03620 3620 CONST DRAINAGE STRUCTURE DES 72-4020 L F 2506 CONSTRUCT DRAINAGE STRUCTURE DESIGN 72-4020 LIN FT 120 120 $990.00 $118,800.00 $118,800.00X 503 /04220 4220 CONST DRAINAGE STRUCTURE DES 84-4020 L F 2506 CONSTRUCT DRAINAGE STRUCTURE DESIGN 84-4020 LIN FT 25 25 $1,650.00 $41,250.00 $41,250.00x 603 /08080 8080 CONSTRUCT DROP MANHOLE DESIGN 4007 L F 2506 CONSTRUCT DROP MANHOLE DESIGN 4007 LIN FT 150.0 150 $1,100.00 $165,000.00 $165,000.00X 504 /00013 13 GEOTEXTILE FILTER TYPE 3 S Y 2511 GEOTEXTILE FILTER TYPE 3 SQ YD 108 108 $3.30 $356.40 $356.40X 507 /00014 14 RANDOM RIPRAP CLASS III C Y 2511 RANDOM RIPRAP CLASS III CU YD 35 35 $82.50 $2,887.50 $2,887.50x 518 /00060 60 6" CONCRETE WALK S F 2521 6" CONCRETE WALK SQ FT 932 932 $11.00 $10,252.00 $10,252.00x 503 /02320 2320 CONCRETE CURB & GUTTER DESIGN B624 L F 2531 CONCRETE CURB AND GUTTER DESIGN B624 LIN FT 7325 7325 $26.40 $193,380.00 $193,380.00x 618 /00010 10 TRUNCATED DOMES S F 2531 TRUNCATED DOMES SQ FT 179 179 $44.00 $7,876.00 $7,876.00x 601 /00010 10 TRAFFIC CONTROL LS 2563 TRAFFIC CONTROL LUMP SUM 1 1 $11,000.00 $11,000.00 $11,000.00x 502 /00110 110 STORM DRAIN INLET PROTECTION EACH 2573 STORM DRAIN INLET PROTECTION EACH 5 5 $165.00 $825.00 $825.00x 507 /00100 100 COMMON TOPSOIL BORROW C Y 2574 COMMON TOPSOIL BORROW CU YD 3150 3150 $38.50 $121,275.00 $121,275.00X 501 /00020 20 TURF ESTABLISHMENT LS 2575 TURF ESTABLISHMENT LUMP SUM 1 1 $27,500.00 $27,500.00 $27,500.00X 503 /30204 30204 4" BROKEN LINE MULTI COMP L F 2582 4" BROKEN LINE MULTI-COMPONENT LIN FT 800 800 $0.55 $440.00 $440.00X 503 /30404 30404 4" DBLE SOLID LINE MULTI COMP L F 2582 4" DOUBLE SOLID LINE MULTI-COMPONENT LIN FT 200 200 $0.85 $170.00 $170.00

Xaxf ESTIMATED PROJECT TOTAL $2,853,796.43 $1,200,232.61 $3,979,029.04

4 Yrs Inflation @ 20% $3,424,555.71 $1,440,279.14 $4,774,834.85

Federal STBG Amount $2,739,644.57

City Share $684,911.14 $1,440,279.14 $2,125,190.28

xg

Page 89 of 94

AGENDA ITEM



Consent Agenda:

Regular Agenda: x

TITLE OF THE ITEM FOR CONSIDERATION: Lease Agreement, Little Falls Convention and

Visitors Bureau, Rosenmeier Property

BACKGROUND: The Agreement with the Convention and Visitors Bureau for the lease of

the Rosenmeier property expires December 31, 2019, and they wish to renew the lease.

We have had some discussions over the terms of the lease and will continue to discuss

these items in 2020. Therefore, we are recommending a one year extension at the

current 2019 rate of $700 per month.

ACTION REQUEST: The City Council approve a one year lease extension with the Little

Falls Convention and Visitors Bureau until December 31, 2020, at $700 per month.

BUDGETED: __ N/A _ No Yes Fund:


Page 90 of 94

LEASE AGREEMENT THIS AGREEMENT, made this 19th 2016thth day of NovDecember, 201220179, by and between City of Little Falls, hereinafter referred to as “City” and Little Falls Convention and Visitors Bureau, hereinafter referred to as “CVB”. WITNESSETH, The City, in consideration of the rents and covenants hereinafter mentioned, does hereby Lease to the CVB, and said CVB does hereby hire and take from the City, the following described premises situated in the County of Morrison, State of Minnesota, to wit: the building and property located on Lots 1 through 8, Subdivision of Mississippi Addition (commonly known as 606 First Street Southeast). TO HAVE AND TO HOLD, said premises just as they are, without any liability or obligation on the part of the City of making any alterations, improvements or repairs of any kind on or about said premises, for the term of 5 12 years from January 1, 2012202018, for the following purposes, to wit: office purposes. Paying therefore the rent of Five SixSeven hundred dollars ($57600.00) per month for calendar year 20202018 and Seven hundred dollard ($700.00) in 2019, plus a portion of the operation expenses and utilities described as follows: operational expenses and utilities will include water, sewer, electricity, and gas; plus routine maintenance. Lawn care and snow removal will be at 100% cost of tenant. Landlord will be responsible for major repairs over $500.00. AND, the CVB does covenant to pay the said rent as indicated above, in equal monthly payments in advance, to wit: the sum of five hundred dollars ($500) on or before the 1st day of every month during said term and the CVB will keep and maintain said premises during the aforesaid term, and quit and deliver up the said premises to the City peaceably and quietly at the end of the aforesaid term or at any previous termination thereof for any cause, in as good order and condition and state of repair, reasonable use and wearing of thereof and inevitable accidents excepted, as the same now are or may be put into by the City. The CVB further agrees to give the City written notice thirty (30) days before the expiration of this lease of its intention to vacate at the end of this lease, otherwise the City will have the option of continuing this lease for thirty (30) days from such expiration without notice to the to the CVB. The CVB will keep said premises continually in a neat, clean and respectable condition, and will keep the sidewalks in front and along said premises cleared of ice and snow, or other obstructions or objectionable things. All garbage and refuse of any kind is to be removed at the CVB’s expense. The CVB will not allow any liquor or beverages of an intoxicating nature or tendency to be sold on said premises, nor permit any gambling or other immoral practices therein.

Page 91 of 94

The CVB will not make or allow any waste thereon or thereof, and will not assign or underlet said premises or any part thereof without the written consent of the City. The CVB also agrees to replace all broken glass on said premises during said term and not to use said premises nor any part thereof for any purpose called extra hazardous by insurance companies. And if said monthly payments, whether the same be demanded or not, are not paid when they become due: or if said leased premises shall be appropriated to or used for any other purpose or use other than is hereinbefore specified: or if any liquor, gambling, or any other immoral practices are allowed on said premises, or any damage or waste shall be made thereon: or if any party of said premises shall be underlet or this lease be assigned without the written consent of the City as above specified; or if any term, condition, or covenant of this lease on the part of the CVB to be by the CVB kept or performed, shall be violated or neglected, then the CVB does hereby authorize and fully empower the City or its agent to cancel and annul this lease at once and to re-enter and take possession of said premises immediately and by force if necessary, without any previous notice of intention to re-enter, and remove all persons and their property therefrom, and to use such force and assistance in perfecting such removal as the City may deem advisable to recover at once full and exclusive possession of all said leased premises, whether in possession of the CVB or of third person, or vacant; or the City or its agent may at its option at any time after such default or violation of condition or covenant, re-enter and take possession of said premises, without such re-entering working a forfeiture of the rents to be paid and the covenants to be kept by the CVB for the full term of this lease. If the leased premises, building, or any part thereof, shall be partially damaged by fire, storm, earthquake, or other casualty not due to the CVB’s negligence or willful act or that of his employee, family, agent, or visitor, the premises shall be promptly repaired by the City and there shall be an abatement of rent corresponding with the time during which, and the extent to which, the leased premises may have been untenantable: but, if the leased premises should be damaged other than by the CVB’s negligence or willful act or that of their employee, family, agent, or visitor to the extent that the City shall decide not to rebuild or repair, the term of this lease shall end and the rent shall be prorated up to the date of damage. AND IT IS MUTUALLY AGREED, all the covenants, terms and conditions of this lease shall extend, apply to, and firmly bind the heirs, personal representatives, successors and assigns of the respective parties hereto as fully as respective parties are themselves bound. NON-DISCRIMINATION, the CVB will not discriminate on the basis of race, color, creed, national origin, sex, religion, marital status, age, handicap, or in any other matter prohibited by law. WORKER’S COMPENSATION, the CVB will annually provide to the City a certificate of insurance verifying current worker’s compensation and other coverage.

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MUTUAL CANCELLATION, this lease mutually terminates and cancels effective DecJanuary 1, 2013 December 3131, 202017 that certain “Lease Agreement” between the City and the CVB, dated August 13, 2007November 2019, 20127. Little Falls Convention & Visitor’s Bureau By: Its: By: Its: City of Little Falls By: Don KlinkerJeremy HanflerBrad Hircock Council President ATTEST: By: Daniel J. VogtJon Radermacher City Administrator (SEAL)

Page 93 of 94


NOTICE OF MEETINGS

December 12, 2019

agenda special work session city council meeting council ... · 12/16/2019 · paid on-call...

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