Agenda

Biz-Logic Solutions

Abnormal/Wide Load Permit

E-Permit Overview

Integration and Stakeholders’ Access

Benefits

Biz-Logic Solutions Ltd.

Info

rmati

on

&

Co

mm

un

icati

on

Tech

no

log

ies Software solutions design,

development, customization, maintenance etc.

Customized Software Solutions [Water Billing system, database systems, Interface development for EDP]

Electronic Data Processing Devices

[Pre-Paid Meters, Data Loggers, GPS Receivers, Biometric Time Attendance Device, Handheld Computers, etc]

Bu

sin

ess

Ad

vis

ory

S

erv

ices

Training and facilitation

Organization development

Project Management and Strategic Planning

Human Resource Management

Performance Management

Investment Promotion Services

Local Company dealing with:

Our clients

Abnormal / Wide Load Permit

The Road Traffic Regulation (Abnormal/Wide load) of 2001

requires transporting vehicles or transported cargos exceeding a

certain height, width and length to have abnormal/wide load

permits.

safety of the truck itself, cargo and other road users.

The abnormal/wide load permits fees are issued by the Ministry of

Works (Department of Safety and Environment)

One among the sources of Roads Fund revenue.

The current system of offering abnormal/wide load permit is

manual thus:- Time consuming and hence costly to the Ministry & freighters.

Challenging in keeping track of all requests submitted, approved and

paid for. (Handling of data)

Abnormal Load Permit (AS-IS)

Reg

istr

yT

rans

port

erA

xel L

oad

Con

trol

ler

Perm

anen

t

Secr

etar

y

Dire

ctor

of R

oad

Safe

ty &

Env

ironm

ent

Axe

l Loa

d E

ngin

eer

Cas

hier

Phase

startFill in the

application letter

Attachment

Receives the

document

forward to PS

Assign to the

DSE

Assign to ALE

Cross-verify the

document

Views the

commentsSatisfied

Process permit

Yes

Prepare a letter

to Communicate

with the

transporter on

the issues

detected

No

Process permit,

write the pay-slip

to the

transporter

Payment

Receive cash and

give receipt

Collect receipt

and submit to

the ALC

Receive receipt,

and write a

permit

Signs the permit

as originating

officer

Signs the permit

as Authorizing

officer

Collect the

permit from

the DSE

Collects the

permit

Signs the letter

Collects the letter

for correctionsEnd

E-Permit Overview

E-Permit Overview (Cont'd)…

• To-Be Process flow

E-Permit Overview (Cont'd)…

Permit Life Cycle

E-Permit

System

Application by the

transporter

Examination by the ALC

Examination by ALE

Verification by the ADS

Authorization by the DSE

Authorization comments by

the PS/ Deputy PS

Authorization comments by the Minister /

Deputy Minister

Permit Issuing

E-Permit Overview (Cont'd)…

Permit Application

Transporter register to the system

The TIN number as an Identification Number

Transporter Fills in the Application Form

Vehicle details

System verifies the Vehicle details with the TRA’s Central

Vehicle Registration System

Cargo details

Dimensions & Weight

System defines the category

System request the transporter to provide the relevant

attachments as per the category special conditions

Submit Application

E-Permit Overview (Cont'd)…

Permit Application

The Ministry of Works Examines the application

(Following the TO-BE process workflow defined)

At any point of examination if there is any query the system

allows the Ministry to communicate with the applicant

(Transporter), i.e. the system will send alert to the transporter.

While in examination (before the permit is issued) the

applicant/transporter is allowed by the system to amend the

application

System send the alert to the Ministry of works

After all stages examination and verification, the DSE approves

the application.

The system notifies the applicant when the application is

approved or denied.

E-Permit Overview (Cont'd)…

Permit Application Examination

The System notifies the applicant on the payments to be made

with the required amounts.

System supports major payments methods:

Credit Cards (Visa/Master Cards ) Online payments

Bank Deposits (against application number)

Mobile Money (against application number)

Once the payment is made and confirmed by the system, the e-

permit is generated and sent to the applicant.

E-Permit Overview (Cont'd)…

Permit Fee Payment

The Weighbridge Operators:

logs into the system,

Read the permit number (can use the barcode reader)

The system displays the permit (read Only access)

The permit is valid for a period of 14 days from the date of issue.

E-Permit Overview (Cont'd)…

Permit Verification at the Weighbridge

The Weighbridge Operators:

logs into the system,

Read the permit number (can use the barcode reader)

The system displays the permit (read Only access)

The permit is valid for a period of 14 days from the date of issue.

E-Permit Overview (Cont'd)…

Permit Verification at the Weighbridge

Integration and Stakeholders’ Access

Roads Fund Board Management Information System

RFB will be able to received the relevant reports directs to the RFB’s MIS periodically as per the RFB’s requirements;

Monthly Reports,

Quarterly reports

Annual Reports, etc.

Benefits

Saves Time

Performance Increase

Saves Document Storage Costs

Application Control

Easy Sharing & Collaboration

Audit Trail

Disaster Management

P. O. Box 14262, 578 A, Mindu St., Upanga Dar es Salaam - Tanzania

Cell: 0713 316177 Tel: 255 22 2153397, 2153399

Fax: 255 22 2153338 info@bizlogicsolutions.com www.bizlogicsolutions.com

Thank You!