TOWN OF NEDERLAND BOARD OF TRUSTEES REGULAR BUSINESS MEETING

NEDERLAND COMMUNITY CENTER 750 Hwy 72 Nederland, CO 80466 September 3, 2013, 7:00 P.M. AGENDA

A. EXECUTIVE SESSION – 6:00 P.M.

• Executive Session pursuant to C.R.S. § 24-6-402(4)(a) to discuss a real estate matter.

B. CALL TO ORDER

C. ROLL CALL

D. CONSENT AGENDA

• Approval of September 3, 2013 Accounts Payable, Schedules A.

• Approval of September 3, 2013 Accounts Payable, Schedules B.

• Approval of August 20, 2013 Regular Meeting Minutes.

E. STAFF REPORTS 1. Alisha Reis, Town Administrator 2. Michele Martin, Town Clerk 3. Eva Forberger, Town Treasurer

Contained in packet only 1. Jake Adler, Town Marshal 2. Jason Morrison, Public Works Manager 3. Dawn Baumhover, Community Center Coordinator

F. BOARD OF TRUSTEE REPORTS 1. Mayor’s Report 2. Trustees’ Reports

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G. PUBLIC COMMENT ON NON-AGENDA ITEMS (Speakers limited to 3 minutes)

H. INFORMATIONAL ITEMS 1. BOT Goals update 2. Sanitary Survey Results

I. ACTION ITEMS 1. Consideration of Request for Fee Discounts/Waivers for:

• Post Event of August 17 – Backdoor Theatre Spaghetti Dinner & Silent Auction

• September 8 – Neder-Nederland Running Race

• December 7 & 8 – Holiday Mountain Market

2. Consideration of appointment of Scot Gorbet to the Parks, Recreation, and Open Space Advisory Board, term expiring June 1, 2016.

3. Consideration of costs related to electrical development at the new performance space.

J. DISCUSSION ITEMS

K. OTHER BUSINESS

L. ADJOURNMENT The Board of Trustees encourages citizen participation. Public hearings and the “unscheduled citizens” agenda item allow an opportunity to address the Board. Discussion is limited to 3 minutes and please address your comments to the Board. Thank you for your cooperation. The Board of Trustees may take action on any item included on this agenda, regardless of the heading under which such item appears. Discussion items may become action items if the Board determines that deferring final action on an item to a subsequent meeting is unnecessary or unwarranted and that taking immediate action does not compromise any third-party's rights. The Board of Trustees meeting packets are prepared by Friday before the Tuesday meetings and are available for inspection at Town Hall during normal business hours. The information is reviewed and studied by the Board of Trustee members, eliminating lengthy discussions to gain basic understanding. Short discussion on agenda items does not reflect lack of thought or analysis. The agendas are posted at Town Hall, the post office, and on the Town's website on the Friday prior to the meeting. Copies of the agenda and meeting packet are available at no cost via email from the Town Clerk or from the Town website at www.nederlandco.org.

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TOWN OF NEDERLAND WARRANTS

WARRANTS FOR 09/03/2013

Date Number VENDOR AMOUNT DESCRIPTION

22-Aug 27680 Robin Ames 1,680.00$ refurbishment of storage shed next to wastewater plant

22-Aug 27681 AT&T 227.42$ monthly cell phone charges for Town employees

22-Aug 27682 BSA 171 100.00$ refund of Chipeta Park Deposit

22-Aug 27683 Canon Financial Services 148.00$ monthly lease on Town Hall copier

22-Aug 27684 Canyon Plumbing 85.00$ work related to Community Center

22-Aug 27685 Dale Porter 85.07$ reimbursement related to Community Center Site Plan RFP22-Aug 27686 Mutual of Omaha Credit Card 3,467.30$ janitor supplies $276/office supplies $270/community center $184/police department

$343/Utilities $291/Background checks $100/budget training $140/PW truck repairs $971/PW minor equip $564/$180 admin training/$71 judge

22-Aug 27687 Lois Ott 152.98$ reimbursement for office supplies for Police Department

22-Aug 27688 Peak Wine & Spirits 160.00$ Nedweb Program

22-Aug 27689 Petty Cash 187.64$ community center supplies/postage/mile reimbursement/BOT meals

22-Aug 27690 Schwabb 76.50$ new ink stamps for police department

22-Aug 27691 Tire Distribution Systems 1,672.28$ 4 new tires and wheels for rear of water tanker

22-Aug 27692 Teens Inc 3,895.00$ services from Boulder County Youth Corps

22-Aug 27693 Tijani Cole 490.00$ monthly charges for Judge's services

22-Aug 27694 Xcel Energy 3,255.29$ monthly electric and gas bill for Town facilities (does not include WW plant)

22-Aug 27695 Michele Martin 20.34$ reimbursement for mileage

22-Aug 27696 Jeanette Smith 50.00$ refund of Chipeta Park Deposit

22-Aug 27697 KMB Stone Masonry 1,200.00$ Chipeta Park Monument Sign

26-Aug 27713 Alisha Reis 29.95$ reimbursement for mileage

26-Aug 27714 Aslan Construction 62,046.83$ Pay app 20 for construction of waste water plant

1-Sep 27715 Caribou Mercantile 750.00$ monthly rent for police department

1-Sep 27716 CEBT 12,286.12$ monthly insurance premiums for Town employees

26-Aug 27717 CIRSA 900.00$ incremental payment due to short pay in July for Prop/Casualty

26-Aug 27718 CMCA 25.00$ training for Deputy Clerk

26-Aug 27719 Colonial Supplemetnal 91.20$ supplemental insurance for town employees

26-Aug 27720 Commerce Bank 3,580.45$ monthly lease payment for PD vehicle and PW front loader

26-Aug 27723 Dillon Developers 6,410.00$ I&I repairs

26-Aug 27724 General Air 2,008.43$ welding cable for thaw wires on Doe Trail

26-Aug 27725 Napa Auto Parts 400.01$ minor parts and equipment for public works

26-Aug 27727 Wagner Rents 356.00$ pump rental to pumping waste water at the WW plant

26-Aug 27728 WayneWright 1,500.00$ Partial payment for refurbishment for Rollinsville PRV

28-Aug 27729 Nicodemus 1,550.00$ Water meter project

Total Non Payroll Warrants 108,886.81$

26-Aug 27721 Alpenet 752.75$ IT services for Town

SCHEDULE B

SCHEDULE A

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TOWN OF NEDERLAND BOARD OF TRUSTEES

REGULAR MEETING MINUTES: August 20, 2013, 7:00PM

NEDERLAND COMMUNITY CENTER

750 Hwy 72 Nederland, CO 80466 _____________________________________________________________________________ A. CALL TO ORDER Meeting convened at 7:03 PM.

B. ROLL CALL Present: Mayor Joe Gierlach, Mayor Pro Tem Kevin Mueller, Trustees Randy Lee, Ledge Long, Chris Perret, Peter Fiori and Annette Croughwell. Also present: Alisha Reis, Town Administrator, Chris Price, attorney from Murray Dahl Kuechenmeister & Renaud, Eva Forberger, Town Treasurer, and Michele Martin, Town Clerk.

C. CONSENT AGENDA

• Approval of August 20, 2013 Accounts Payable.

• Approval of August 6, 2013 Regular Meeting Minutes. It had been brought to staff’s attention to split out, and have a separate vote, for warrant #27652 to Joe Gierlach for $1,762.12. Trustee Perret questioned the $2,748.13 for Titan Machinery, which included a replacement door for the skid-steer and asked how it was broken. Reis will get the details from Public Works for the Board. Mayor Pro Tem Mueller asked about the Standard Operating Procedures (SOP) at the Wastewater Treatment Plant. Reis said that Ramey Environmental was almost complete in separating the warranties from the operations and maintenance manuals. The plan is to have a

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separate warranty book and SOP book all in one place. Reis will provide an update at the next meeting. Motion to approve the Consent Agenda, pulling warrant #27652, was made by Trustee Fiori, seconded by Trustee Lee, and passed, noting that Trustee Croughwell was absent from the vote. Motion to approve warrant #27652 for Joe Gierlach for $1,762.12, was made by Trustee Fiori, seconded by Trustee Perret, and passed, noting Mayor Gierlach abstained and Trustee Croughwell was absent from the vote.

D. PUBLIC COMMENT ON NON-AGENDA ITEMS Campbell Dawson, said he is a brand new community member and wanted to let folks know that he is a charity auctioneer and also emcees events. He was offering his services to the community. Trustee Croughwell joined the meeting at 7:10 after roll call was taken.

E. INFORMATIONAL ITEMS There were no informational items scheduled. F. ACTION ITEMS

1. Consideration of contract award related to the Community Center Master Site Plan. Reis introduced the item. The Town had budgeted $10,000 in the 2013 Capital Improvements Program (CIP) for a community center site master plan. A Community Center Site Plan Committee was formed, which included four members of the Nederland Community Center Foundation Board (CCFB), as well as Reis and others. RFPs were received by July 22 and the

committee unanimously recommended Workshop8, a modern, sustainable architecture and

design firm located in Boulder, which also includes representatives from Norris Design

(Comprehensive Plan update) and JVA (Master Infrastructure Plan). Reis said the project will create a phased long-term plan for the site to address drainage, traffic flow, neighborhood connectivity, use of the west wing area, landscaping, parking, and other considerations for the Community Center. The project cost is $15,200. The CCFB has

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contributed $1,000; the remaining funds of $4,200 would need to need to come from reserves or be budgeted for next year. There was no public comment. Dale Porter, Chairman of the CCFB and the Community Center Site Plan Committee, was present to answer questions. Mayor Pro Tem Mueller recommended a joint work session with the CCFB to flesh out the scope of work to ensure it leads in the direction of Envision 2020. Porter suggested August 29, when the CCFB has scheduled their first meeting with Workshop8. Porter will look into rescheduling the time of the meeting to when the Trustees will be available. Porter asked Mueller to email him any concerns before the meeting. Trustee Fiori said it was hard to come to the CCFB with any recommendations, because the CCFB does such a good, thorough job, but Fiori expressed his desire to see some out of the box ideas, such as getting the west wing off the grid. Fiori will send some suggestions to Porter prior to August 29. Mayor took a straw poll to take the additional $4,200.00 from this year’s general fund reserves or through the 2014 budget planning process for Capital Improvement Projects. The Board direction was to use reserves to pay the additional cost. Motion to approve the contract award to Workshop8 related to the Community Center Master Site Plan project, was made by Trustee Long, seconded by Trustee Croughwell, and approved unanimously.

2. Consideration of Ordinance 720, amending Nederland Municipal Code Chapter 6, et al., related to the regulation of retail marijuana businesses.

Reis introduced the item. This Ordinance was introduced at the Board’s August 6 meeting. Following that meeting a few questions remained, such as holding a public hearing for the licensing process, refunding the operating fee if the license application is denied, and the distance setback requirement from educational facilities. It was noted that the public hearing notice for this meeting had been properly posted. The definitions of establishment vs. business vs. entity were discussed, with Trustee Fiori

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presenting the concern of how caregivers and hobbyists would be protected. Chris Price said that it is clear that this ordinance does not pertain to caregivers, as it is written. Trustee Long asked what the impacts of a testing facility might be on a neighborhood. The Mayor opened the meeting to public comment. Amber Greves, of Nederland, said she did not see a balance between this proposed ordinance and what our website says about Nederland having a future as the hub of the Peak to Peak Community. Greves said she was concerned about the 100-foot setback from educational and child care facilities and questioned why the topic of a public hearing and refunding operating fees were even up for consideration, as the State clearly wants these establishments to be treated like liquor licenses, where public hearings are part of the process and fees are not refunded. Greves said she also wanted the Board to reconsider limiting the number of licenses, as was part of the original ordinance and now is gone from this version. Sally Grahn, of Nederland, asked the Board to remove the Neighborhood Commercial (NC) zoning district from Section 6-284 Place of Operation. Grahn went on to read the definition of NC from the Municipal Code, where the district is established to accommodate residential and a limited range of commercial uses that do not have a significant incompatibility with residents or cause an increase in traffic volume on secondary residential streets. Grahn said, from her experience as a property owner during the implementation of Medical Marijuana licenses, an increase in traffic was so significant that people were parking on her private property, and she said she had to hire someone to put rocks down to prevent future issues. Grahn then went on to read the types of commercial uses that are allowed in NC, such as office, financial, medical, and personal service establishments, where people are scheduled by appointment. Theresa Bradley, of Nederland, also requested that NC be removed from the list of allowable zoning districts for marijuana-based businesses. Bradley said she does not believe these establishments would be compatible uses for this district, as this district has a lot of children residing there, and suggested it would be similar to having a liquor store in the neighborhood. Bradley also said the proposed hours of operation until midnight are inappropriate for this neighborhood. Bradley said she did not agree with the 100-foot distance and reiterated that a public hearing should be part of the process, because these licenses are supposed to be treated like liquor licenses.

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Jeannette Smith, of Nederland, voiced her concern for teenagers and spoke of two grown men in their 50s that she knows who smoked marijuana while they were teenagers, and the fact that she feels they still act and function as teenagers. Smith said that studies have shown that devastating results can occur for those that consume marijuana, and marijuana can negatively affect parts of the brain and reduce an IQ by as much as 8 points. Stephen LeFaiver, Director of TEENS, Inc., talked about the numerous studies out there in regards to the effect of marijuana on developing brains. LeFaiver brought up the Envision 2020 Survey, particularly page 29, question 4 asking teens if there was one thing to change about Nederland, what would it be? The #1 response was drug control, and the #3 response was fewer medical marijuana dispensaries. LeFaiver said he did not believe the gateway park area, in general, was a healthy environment to have these establishments as it would be too close to the Teen Center, and he said he felt this would be just like tobacco, which targets youth in its marketing. He said he would like to see at least a 500-foot distance from the Teen Center, and hopes that the Town has plans to increase taxes to help support prevention and educational programs to help mitigate some of the impacts that will occur. Barbara Hardt, of greater Nederland, thanked the Board for all their hard work on this proposal. Hardt had sent in two letters to the Board, included was a map with 500-foot radius circles from the schools, which she said she believes is a lot more reasonable for the kids. She thanked the Board for not allowing smoking café-type of establishments in Town, which could cause second hand smoke problems. Pat Everson, of Nederland, would also like the Board to reconsider removing the NC zone from retail marijuana stores allowances. Everson said the language of Section 6-284, Place of Operation, was confusing for testing and cultivation facilities, as every zone is listed. Everson asked the Board to restrict those facilities to commercial zoning rather than residential. She said she had some concerns over a testing facility, and how it could grow from a small room to a large facility. Sopa Harmann, of greater Nederland, spoke to State House Bill 13-1317. Harmann said she felt that testing and education is very important, especially with conflict mediation and she volunteered to head that up. Kathleen Chippi, of greater Nederland, discussed the 1,000-foot setback law set by the Federal

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Government and when they tried to implement the law in Washington, DC, they found it was too restrictive and changed it to 300 feet. Chippi said as far as the concern over children, this law is intended for adults 21 and over, and said that parents should treat it the same as alcohol and advise their children not to smoke until they are 21. The Mayor called a brief recess. The meeting reconvened at 8:30 PM Mayor Gierlach asked Trustee Fiori for his opinion as the Chairman of the Mayor’s Task Force. Fiori expressed his disappointment in the lack of public participation in the Nederland Planning Process (NPP) and said that those were the forums for the public to show up and voice their concerns, so that the Task Force could have taken these concerns into consideration while drafting the ordinance. Fiori said that as a Task Force, limiting the amount of licenses was a heated topic; they had deliberated back and forth for many meetings on this. The Task Force had decided not to limit the number so as not to create a golden ticket, which creates unhealthy business. The Task Force wanted the best business models to be able to conduct business. Fiori said the Task Force had two directives: to provide a legal, safe, and cost-effective way for the existing black market to become regulated, and not to lose families and the community in the process. The first few questions before the Board were whether to allow a cultivation facility, product manufacturing facility, and/or a retail marijuana store in the NC zone, and what should be the distance from an educational facility? Discussion ensued on sensitivity to residents in the NC district and the power and duties of the Planning Commission to recommend appropriate approvals of Special Review Use Permits (SRU). Trustee Lee expressed the view that retail establishments were incompatible with the primarily residential character of NC zoning and said that he could not vote for the measure if this use remained in the ordinance. Mayor took several straw polls related to the setback distance from schools, use group allowances for the various zones, operating fee refunds and other issues to help gain an understanding of where the Board was sitting on the issues prior to moving on in the discussion. Reis had been directed by Town Attorney Beery that if amendments took place, a base motion at a minimum would need to be made, along with a vote for each amendment. Mayor Gierlach asked Reis to delineate the amendments as discussed for a vote. Reis coordinated the

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amendments: Section 6-284 Place of Operation (8) – changing “no marijuana establishment” to “no retail marijuana store”. Mayor called for a vote, the amendment passed by a vote of 7-0. Section 6-278 Denial and Appeal of Denial (2) – changing “the operating fee shall not be refunded” to “the operating fee shall be refunded by 50%”. Mayor called for a vote, the amendment passed by a vote of 7-0. Motion to continue the meeting to 10:30 PM was made by Trustee Perret, seconded by Mayor Pro Tem Mueller and unanimously approved. Section 16-32 Use Groups (c) use group table, under column of NC, changing the “Y” to an “R” for a Marijuana Testing Facility. Mayor called for a vote, the amendment passed by a vote of 4-3, with Trustees Fiori, Lee and Croughwell opposed. The Board of Trustees expressed the desire to make amendments to the local licensing authority, as presented in Section 6-279 Issuance of a License (typo, draft shows 16 instead of 6) − Reis said such a change would be a significant one for the ordinance and should be handled separately, after re-drafting the relevant portions with the Town Attorney. The ordinance would then return to the Board for consideration. The Board indicated that the language needs to be changed to fit the intent of having the Board of Trustees act as the local licensing authority and hold a public hearing related to retail marijuana stores only. The local licensing authority would be the Town Clerk, without a public hearing needed, for all other retail marijuana-based uses. Reis and Beery will draft this change. Denoting a licensing authority is the only item required by the State at this time. Reis advised the Board that they could approve Ordinance 720 with the three amendments voted on tonight, and then vote on an amendment to change the licensing authority later. Motion to approve Ordinance 720, with the three amendments voted on by the Board, amending Nederland Municipal Code Chapter 6, et al., related to the regulation of retail marijuana businesses, was made by Trustee Fiori, seconded by Trustee Perret, and approved by a vote of 6-1, with Trustee Lee opposed.

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G. DISCUSSION ITEMS There was no discussion items scheduled. H. OTHER BUSINESS Mayor Pro Tem Mueller asked for an update on the performance space near Barker Reservoir. Reis talked about the final grading plan and drainage and told the Board there would be an agenda item on their September 3 meeting to discuss the electrical portion of this project, as the quotes have come in much higher than anticipated. If anyone has any questions, Reis has requested them be sent to her prior to the next meeting. I. ADJOURNMENT Motion to adjourn was made by Trustee Croughwell, seconded by Trustee Lee, and approved by unanimous voice vote. The meeting was adjourned at 10:12 PM. Approved by the Board of Trustees. _________________________________ Joe Gierlach, Mayor ATTEST: ___________________________________ Michele Martin, Town Clerk

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MEMORANDUM To: Nederland Board of Trustees From: Alisha Reis Date: August 29, 2013 Re: Administrator's Report

WWTF STATUS

The Town officially opened the new Wastewater Treatment Facility the afternoon of August 29, welcoming more than 50 people with a ribbon-cutting and associated festivities. Representatives attended from the City of Boulder, Town of Lyons, project contractor Aslan Construction, project engineers Frachetti Engineering, Town staff and local contractors. Local contractors on the project included: Canyon Plumbing & Heating, KMB Stone Masonry, Len’s Excavating, Stuart Shultz, and Vintek Communications.

Final contract work is wrapping up, including all operations and maintenance manuals consolidated onsite, as well as standard operating procedures and warrantees.

MARIJUANA ORDINANCE UPDATE

As you all remember, the Board adopted Ordinance 720 related to recreational marijuana business licensing on Aug. 16. The ordinance has been put out for the required 30-day publication period. Following this time, the final amendment the Board wished to undertake, related to the local licensing authority, will be introduced for consideration at the Board’s regular meeting of Oct. 1. Please let me know if you have any questions related to the amendment. All other amendments introduced at the Aug. 16 meeting were incorporated into the published ordinance.

On Aug. 29, U.S. Attorney Eric Holder announced the federal government would not interfere with marijuana legalization laws in Colorado and Washington, agreeing not to enforce federal drug policy if the following goals are met (see attached memo):

• Preventing marijuana distribution to minors • Preventing money from sales from going to criminal groups • Preventing the diversion of marijuana from states where it is legal to states

where it is illegal • Preventing criminal groups from using state laws as cover for trafficking of other

illegal drugs • Preventing violence and the use of illegal firearms

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• Preventing drugged driving • Preventing the growing of marijuana on public lands • Preventing marijuana possession or use on federal property

Holder also said that federal government reserves the right to challenge these laws at a later date if U.S. officials felt the states did not enact adequate regulatory controls to govern marijuana use and distribution.

COMPREHENSIVE PLAN, SUSTAINABILITY COORDINATOR UPDATE

The update of the Comprehensive Plan is winding down, after more than a year of work. The Planning Commission will be reviewing the plan’s final touches, as well as considering incorporation of recommendations by the Town’s hired Sustainability Coordinator. Sustainability Coordinator Conor Merrigan, supported by a grant from Boulder County, reviewed the draft plan for opportunities to advance the Town’s sustainability goals. Merrigan will also perform this work within the Master Infrastructure Plan project and incorporate these ideas into the Environmental Sustainability Plan due in January.

The Planning Commission is scheduled to consider adoption of the Comprehensive Plan on September 25, forwarding it for affirmation to the Board in October. Approval of the updated Zoning Map is expected concurrently.

BUDGET CALENDAR

Budget season is in full swing. Drafts of the proposed budget, including all of the Town’s funds, Capital Improvement Program (CIP), and staffing plan are being prepared for presentation at the Board’s first 2014 Budget Session.

Important dates for the 2014 Budget include:

Tuesday, Sept. 10 6 to 9 p.m. Budget Session Tuesday, Oct. 8 6 to 9 p.m. Budget Session Tuesday, Oct. 15 7 p.m. Budget Public Hearing/Publication for Comment Monday, Nov. 4 Final Draft Out for Board/Staff Comment Tuesday, Nov. 19 Final Draft on Information at Regular Board Tuesday, Dec. 3 7 p.m. Budget Adoption/Mill Levy Certification Friday, Jan. 31 Publication of 2014 Budget Book

Coming Up Monday, September 2 Labor Day Holiday – Town offices closed Tuesday, September 10 6 p.m. Budget Session

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Tuesday, September 17 7 p.m. Regular Board Meeting* *Note: I will not be in attendance at this meeting Saturday-Sunday, September 21-22, Miner’s Days (Guercio Field) Tuesday, September 24 6 p.m. Board Work Session: Special Events, Noise Tuesday, October 1 7 p.m. Regular Board Meeting Tuesday, October 8 6 p.m. Budget Session

* All events at the Community Center, unless otherwise noted.

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MEMORANDUM

To: Board of Trustees From: Michele Martin, Town Clerk Date: September 3, 2013 Re: Clerk’s Report – July 5 through August 29 Update in the Clerk’s Office:

Licenses and Permits The Clerk’s Office has had two liquor license renewals during this time period and two Medical Marijuana Center (MMC) renewals, which are still in process. The Medical Marijuana (MMJ) license application has been updated to request necessary information for processing. We have a potential new MMC that is in process with the State right now. The Shred-a-thon, Old Timer’s Days, Friend’s Fest, Backdoor Turbo Fundraiser, Shakespeare in the Park, and NedFest Special Events were all reviewed and permitted for, with no concerns or issues noted. Upcoming events include the Neder-Nederland Running Race and Buffalo Bicycle Classic to occur in September. A review of our Special Events and the process is being conducted in preparation for the Board’s work session to be held on September 24. Business licenses have been renewed quarterly with no issues to report. The New and Renewal Business License applications have also been updated into one form to help streamline the process. Elections I attended a pre-election meeting at the County Clerk’s office along with my peers from other Boulder County municipalities to discuss the coordinated election in November. I assisted the Commissioner’s Office in setting up their public hearing in Nederland for the proposed formation of an EcoPass Public Improvement District and have been in contact with the Designated Election Official to coordinate efforts.

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Building The Building Department continues to be busy with new construction and various remodels. Since January, there have been a total of eight permits pulled for new residential homes. There continues to be a considerable amount of time spent by staff on site plan review for drainage, grading, hillside development, wildfire zone construction, utilities, driveway, and other zoning/building code compliance issues. An updated Residential Plans Checklist was created to mitigate some of the delays in processing permits for new construction. We have also updated our Building Permit application. Staff met with Xcel Energy to review their excavation and right-of-way permit for their planned upgrade to their electrical system from Hurricane Hill to Eldora Mountain Resort. They will be replacing power poles and installing new wire through Town. Xcel has issued notice via the newspaper to let residents know about the project. We have the usual high volume of daily calls and stop-in requests this summer on building permits, code enforcement complaints, and zoning inquiries. Planning & Zoning Enforcement of two Special Review Use (SRU) permits occurred during this time period, with compliance being met. The Board of Zoning Adjustment considered two variance applications on August 8. Both variance requests were approved. Training I attended the Colorado Municipal Clerks Association Conference in Boulder from July 7-12, with 63 municipalities represented. We covered many topics and heard from many guest speakers from the State, CML, private entities, and other municipalities. This was valuable training in providing the tools and knowledge needed to perform my duties and also with networking among my peers. Social Media

• We currently have 710 Facebook “likes” (up 11 from the last report). • We have 924 Twitter “followers” (up 34 from the last report). • Web statistics for the period from July 30 to August 29 along with an arrow

indicator showing whether this is an increase or decrease from the last report (website traffic, unlike our social media traffic, is highly seasonal):

• 9,200 visits; ↑953 • 42,980 page views (individual pages on the website); ↑4,789 • 4.67 pages per visit on average; ↑.04

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• 1.11% bounce rate (this indicates visitors who landed on our page and immediately left; our rate is fairly low and decreases in our “off-season” as fewer people are bouncing to our page when searching for other related topics); ↓.07%

• 2:49 minutes spent on the website on average; ↑27 seconds • 73.36% of visits are new visits; ↓1.82%

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Treasurer’s Report Page 1

MEMORANDUM

To: Board of Trustees

From: Eva Forberger, Treasurer

Date: August 30, 2013

Re: Treasurer’s Report

Year to Date Financials – July 2013

General Fund: Revenue of $801,839 is $44,971 or 6% higher than budget primarily

due to higher grant revenue, use tax, and motor vehicle taxes offset by the reduction

in police tickets and other miscellaneous revenue. Year to date, traffic tickets are

below budget by $33,310, or -67%. Motor vehicles taxes are up $11,132 (32%) and

Use tax is up $18,736 (125%) due to increased building activity. Grant revenue is

up $27,826 due to the timing of the GOCO grant and SIPA grant, which was not

budgeted.

Expenses of $653,486 are generally on budget primarily due to savings from

employee turnover offset by higher legal fees, grant expenses and building

inspection and plan review services. Year to date, legal fees are $4,792 higher than

budget. Grant expenses are higher than budget by $4,112 due to the timing of the

GOCO grant for the Parks and Rec Master Plan that carried over into 2013.

Building inspection and plan review services are higher than budget by $12,967 due

to the increased building activity.

Community Center: Community Center operating revenues are less than budget by

$3,478, or -6%. Operating expenses are also running less than budget by

approximately 5%, with some of the decrease due to the timing of purchases.

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Treasurer’s Report Page 2

WATER: The Water Fund operating revenues are 2% less than budget. Operating

expenses are running 2% lower than budget primarily due to utilities (electric/gas)

running lower than budget and employee turnover.

SEWER: The Sewer Fund operating revenues are 2% less than budget. Operating

expenses are running 10% lower than budget primarily due to the timing of the new

plant opening.

Wastewater Plant: To date, just over $4.6M of a total budget of $4.8M has been

spent on the new wastewater treatment plant.

Sales Tax: For the month of June 2013, sales tax was up 7.0% over 2012. Year to

date, sales tax is up 1.3% over prior year activity with some of the biggest gains see

in the “Other” category which includes lodging, Xcel, services (i.e. mechanics,

construction, etc.), and other miscellaneous vendors.

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Treasurer’s Report Page 3

DDA: Revenue of $178,862 is on budget. To date, $60,000 has been received from

CDOT for work on the NEDPEDs project. Total expenses of $194,404 are also on

budget, with a total of $117,202 going towards the NEDPEDs project and $59,825

going towards debt payments.

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TOWN OF NEDERLAND2013 MONTHLY FINANCIAL REPORT

2012 2013

JULY 2013 ACTUALS BUDGET var %YTD PRIOR

YEAR %FULL YEAR

BUDGET %

Preliminary and Unaudited 0.58%

GENERAL FUNDREVENUESSALES TAX 161,394 160,346 1,049 1% 161,636 100% 426,777 38%

PROPERTY TAX 344,738 339,326 5,413 2% 327,339 105% 362,802 95%

USE TAX 33,736 15,000 18,736 125% 4,533 744% 15,000 225%

OTHER TAXES AND FEES 126,342 112,076 14,266 13% 112,424 112% 172,810 73%

PERMITS & LICENSES (non Building Related) 16,294 17,034 (740) -4% 10,813 151% 23,150 70%

CHRGS FOR SRVCS including Building Permitting 51,511 35,600 15,911 45% 23,857 216% 38,500 134%

FINES & FORFEITURES 16,065 49,375 (33,310) -67% 46,825 34% 76,700 21%

GRANTS 37,826 10,000 27,826 278% 3,000 1261% 15,500 244%

MISCELLANEOUS 13,933 18,112 (4,179) -23% 10,474 133% 25,600 54%

LEASE PROCEEDS - - 77,808 TOTAL GEN'L FUND REVENUE 801,839 756,867 44,971 6% 778,709 103% 1,156,839 69%

Total Revenue ex Grants and Leases 764,012 746,867 17,145 2% 697,901 109% 1,141,339

GL TRANSFER - - 0 - 1,000 0%

GRANT EXPENSES 9,814 5,702 4,112 72% 51,191 19% 15,500 63%

GENERAL GOVERNMENT 72,330 69,269 3,060 4% 68,989 105% 115,024 63%

ADMIN/FINANCE 75,235 83,728 (8,492) -10% 88,537 85% 146,025 52%

MUNICIPAL COURT 17,316 18,112 (796) -4% 17,807 97% 31,628 55%

LAW ENFORCEMENT 236,166 245,415 (9,249) -4% 231,476 102% 447,656 53%

PLANNING & ZONING 70,721 57,971 12,750 22% 35,540 199% 83,450 85%

PUBLIC WORKS 171,904 173,155 (1,251) -1% 185,169 93% 316,554 54%

LEASED EQUIPMENT - - 77,808 TOTAL GENERAL FUND EXPENSES 653,486 653,352 134 0% 756,518 86% 1,156,839 56%

Total Expenses ex Grants and Leases 643,672 647,650 (3,979) -1% 627,518 103% 1,141,339

CHANGE IN FUND BALANCE 148,353 103,515 44,838 43% 22,192 0 FUND, BEGINNING BALANCE* 217,237 241,758

FUND, ENDING BALANCE* 257,234 241,758

* EXCLUDES $65,000 FOR TABOR RESERVES

COMMUNITY CENTEROPERATIONSOPERATIONS REVENUE Fitness Center 24,948 26,557 (1,609) -6% 24,967 100% 44,500 56%

Rental Income 25,881 27,417 (1,536) -6% 24,987 104% 47,000 55%

Other Income (i.e. special events) 250 583 (333) -57% 200 125% 1,000 25%

Total Revenue 51,079 54,557 (3,478) -6% 50,154 102% 92,500 55%

Operating Expenses Personnel 33,107 31,697 1,410 4% 28,897 115% 55,057 60%

Professional Services/Building Maintenance 8,474 13,258 (4,784) -36% 10,465 81% 26,997 31%

Utilities 17,085 15,926 1,160 7% 15,385 111% 27,527 62%

Other Expenses 13,670 14,966 (1,295) -9% 15,810 86% 23,008 59%

Total Expenses 72,337 75,847 (3,510) -5% 70,558 103% 132,589 55%

NET INCOME (21,258) (21,290) 32 0% (20,403) 104% (40,089)

OTHER REVENUES AND EXPENDITURES

Sales Tax Receipts 60,523 60,302 221 0% 60,613 100% 160,500 38%

Other Revenue - - 0 - - Community Center Foundation - - 0 - Total Other Revenue 60,523 60,302 0% 60,613 160,500

Other Expenses 13,100 - 13,100 4,525 290% 10,000 131%

Debt Service 25,673 20,005 5,668 28% 21,364 120% 120,010 21%

Total Other Expenses 38,773 20,005 0% 25,889 150% 130,010 30%

CHANGE IN FUND BALANCE 492 19,007 (18,515) 14,321 (9,599) FUND, BEGINNING BALANCE - 9,599

FUND, ENDING BALANCE 9,949 0

Act vs. Bud2013 YEAR TO DATE (YTD)

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TOWN OF NEDERLAND2013 MONTHLY FINANCIAL REPORT

2012 2013

JULY 2013 ACTUALS BUDGET var %YTD PRIOR

YEAR %FULL YEAR

BUDGET %

Preliminary and Unaudited 0.58%

Act vs. Bud2013 YEAR TO DATE (YTD)

WATEROPERATIONSOperating Revenues 182,109 185,491 (3,382) -2% 177,479 103% 355,033 51%

Operating Expenses Personnel 70,825 72,012 (1,188) -2% 56,663 125% 124,820 57%

Professional Services 55,107 55,895 (789) -1% 31,396 176% 89,000 62%

Utilities 18,001 20,315 (2,313) -11% 17,958 100% 34,000 53%

Operations 57,260 56,974 286 1% 46,161 124% 81,070 71%

Depreciation - - 0 - 195,000 0%

Total Expenses 201,193 205,197 (4,004) -2% 152,178 132% 523,890 38%

PROFIT /LOSS FROM OPERATIONS (19,084) (19,705) 622 -3% 25,301 -75% (168,857)

OTHER SOURCES OF CASHSales Tax 40,349 40,201 147 0% 40,409 100% 107,000 38%

PIF Fees 20,856 10,428 10,428 100% - 10,428 200%

Interest Income 6,760 10,400 (3,640) -35% 858 788% 20,000 34%

Grant Revenue - - 0 - 10,000 0%

TOTAL 67,964 61,029 0% 41,267 165% 147,428 46%

OTHER EXPENDITURESDebt Service 71,629 72,000 (371) -1% 72,574 99% 148,000 48%

Capital Improvements Other 16,451 15,556 895 6% 23,238 71% 112,000 15%

Water Meters 19,673 19,673 0 0% 35,912 55% 60,000 33%

Total Capital Improvements 36,124 35,229 895 3% 59,150 61% 172,000 21%

Debt Covenant (SB >1.1) 1.17

SEWEROPERATIONSOperating Revenues 207,992 212,989 (4,996) -2% 212,452 98% 406,276 51%

Operating Expenses Personnel 68,836 71,850 (3,015) -4% 54,297 127% 124,604 55%

Professional Services 20,765 17,764 3,002 17% 45,215 46% 84,600 25%

Utilities 6,807 11,796 (4,988) -42% 9,018 75% 23,100 29%

Operations 38,109 47,637 (9,527) -20% 42,969 89% 81,103 47%

Depreciation - - 0 - 285,000 0%

Total Expenses 134,517 149,046 (14,529) -10% 151,500 89% 598,407 22%

PROFIT /LOSS FROM OPERATIONS 73,475 63,942 60,953 121% (192,131)

OTHER SOURCES OF CASHSales Tax 40,349 40,201 147 0% 40,409 100% 107,000 38%

PIF Fees 26,310 10,428 15,882 152% 188 14011% 10,428 252%

Interest Income 266 350 (84) -24% 124 214% 600 44%

Grant Revenue 50,000 420,000 (370,000) -88% - 420,000 12%

TOTAL 116,924 470,979 40,721 287% 538,028 22%

OTHER EXPENDITURESDebt Service 169,328 170,200 (872) -1% 119,663 142% 220,200 77%

Capital Improvements Other 37,500 36,000 1,500 4% 23,238 161% 36,000 104%

Wastewater Plant 1,136,354 1,105,131 31,223 3% 1,107,639 103% 1,105,131 103%

Debt Covenant (SB >1.1) 2.87

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TOWN OF NEDERLAND2013 MONTHLY FINANCIAL REPORT

2012 2013

JULY 2013 ACTUALS BUDGET var %YTD PRIOR

YEAR %FULL YEAR

BUDGET %

Preliminary and Unaudited 0.58%

Act vs. Bud2013 YEAR TO DATE (YTD)

DOWNTOWN DEVELOPMENT AUTHORITY

NON TIF FUNDING

TAXES 23,505 22,116 1,389 6% 22,249 106% 26,814 88%

INTERGOVERNMENTAL 60,000 60,000 0 0% 66,677 90% 437,400 14%

LOAN PROCEEDS - - 0 117,000 0% 320,000 0%

MISCELLANEOUS 510 510 0 0% 491 104% 2,567 20%

INTEREST 260 175 85 49% 183 142% 300 87%

TOTAL REVENUE 84,275 82,801 1,474 206,600 41% 787,081 11%

PERSONNEL 7,959 6,796 1,163 17% 13,602 59% 11,779 68%

LEGAL FEES 511 511 0 0% 6,044 8% 3,000 17%

TREASURER'S FEE (TAXES) 1,748 1,918 (170) -9% 1,698 103% 2,000 87%

ACCOUNTING FEE 1,750 1,750 0 0% 500 350% 3,000 58%

GRANT - - 0 - 1,500 0%

SIDEWALK MAINTENACE 2,155 2,155 0 0% - 4,000 54%

FLOWERS/PROJECTS 1,474 1,474 0 0% 2,131 69% 8,567 17%

OTHER* 1,480 1,527 (46) -3% 487 304% 5,750 26%

CAPITAL OUTLAYS 117,202 117,202 0 0% 2,412 4859% 731,800 16%

TOTAL EXPENDITURES 134,279 133,333 947 26,875 500% 771,396 17%

* Includes Contingency of $1,500

NON TIF CHANGE IN FUND BALANCE (50,004) (50,532) 527 -1% 179,725 -28% 15,685

TIF FUNDING

TIF REVENUE 94,587 94,652 (65) 0% 90,057 98,692 96%

DEBT SERVICE 59,825 59,824 0 0% 107,975 142,557 42%

TIF CHANGE IN FUND BALANCE 34,762 34,827 (65) 0% (17,919) -194% (43,865)

FUND, BEGINNING BALANCE 70,335 220,260 FUND, ENDING BALANCE 239,705 192,079 NON TIF FUNDS BALANCE 117,226 123,992

RESEVERED 112,447 115,600

UNRESERVED 4,779 8,392

TIF FUNDS BALANCE 122,479 68,087

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MEMORANDUM

To: Nederland Board of Trustees From: Chief Jake Adler Date: 8/28/13 Re: Staff Report – Police Department August has proven to be a busy, yet productive, month for the Nederland Police Department. We held our “first ever” community Shred-a-Thon at the Community Center. This event was sponsored by local businesses and donations were received, all directed to our Crime Stoppers program. For its first year, we raised over $1,000 dollars and could not be happier with the results. We look to continue this tradition, educating and assisting residents in identity theft and protection. Our entire department, in joint partnership with the Gilpin County Sheriff, Boulder County Sheriff and various other agencies, completed a rigorous, full day “active shooter” training. This course was held at the Gilpin High School and was incredibly informative and forged new partnerships, in the event of any worst case scenarios. In addition, our department recently completed a thorough exercise with the Boulder County Sheriff’s Office at Nederland High School. This live time drill incorporated multiple departments and SWAT teams. The exercise was a success, and we feel prepared entering the new school year. Nederland Police are proud to bring on the newest member of the department! Part-time Officer Charles Geiger is out with our officers, starting his field training program. Charles was sworn in on August 11 and looks to be a great fit for our department.

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As the Rainbow Family Gathering in Montana has completed and Boulder heat continues, we are seeing several bursts of non-resident problem-travelers around our town. The camping areas around Nederland are consistently full as of late, and we are seeing a spike in thefts and related crimes around town. We again strongly encourage all residents and business owners to be vigilant and take proper security measures not only with their homes and shops but vehicles as well. Our Police/Court Clerk, Lois Ott, has been accepted to begin training as a Victim’s Advocate for our office and community. This resource will be extremely valuable, as we currently have to request these services out of Boulder. A Victim’s Advocate is provided when serious/traumatic crimes have occurred and works with the victims to ensure they know rights and services available and receive on-scene counseling as needed. This is a new position for our area and department as well. I am available to each and all of you at any time.

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MEMORANDUM To: Nederland Board of Trustees From: Jason Morrison Date: August 27, 2013 Re: Staff Report -- Public Works

Collections, Distribution, and Water Treatment Plant The project on Doe Trail to alleviate the issue of freezing service lines is almost complete. We have found a couple of service lines that were only a few feet deep. We put these lines as deep as our mains, insulated, and put thaw wires on them. This fix has proved effective in the past and should solve the problem. We have fixed a few inflow and infiltration (I&I) issues around town and will continue to repair as problems are identified. We have completed about half of the cutting and removal of trees and slash from the fire mitigation project at the Water Treatment Plant. Many thanks go out to Saws and Slaws, as well Mountain Youth Corps. We would not be this far along without their help. We are about halfway through our hydrant flushing exercise. The last time the system was flushed was 2009 and only one-third of the hydrants were flushed. Hydrant flushing is important for fire protection and critical for water quality. We had our sanitary survey by the state, and the plant is running well with only minor adjustments needed.

The mitigation of the 5-acre Water Treatment Plant site has been greatly advanced with the help of Saws and Slaws volunteers and Mountain Youth Corps.

Wastewater Treatment Plant The utilities operators are still working to get our new plant dialed in and have run into a

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couple of minor issues. Minor issues can create major concern when odors from the plant can be detected. Anytime sludge is stirred up, as occurred the last week of August, the odor level increases. We are still having a few minor glitches, but this is to be expected in a new system like ours. All parties involved are doing their part to get the plant running as efficiently as possible. The engraved stone sign arrived and looks nice and was set to be in place prior to the ribbon-cutting.

Streets and Drainage We are still trying to finish as many drainage projects as possible before winter sets in. We are down to three large projects left to get to this year. We received all of the signs, posts and road base for the Old Town road sign replacement and road maintenance project, which should begin this week. The second week of September, we will put a patch on the lower end of the Community Center driveway. This should take a couple of days to complete, one for the prep and one for the actual patch. We will be closing the lower end of the driveway and open up the gate on 5th Street for that brief time, so the lower lot can still be accessed. We have located several culverts that have been clogged or buried for a while and are digging up and clearing as we find them.

Parks As of the time of the typing of this report, both Chipeta Park and Guercio Field have been left in unacceptable condition after special events. We gave the organizers one more day to get Guercio Field into shape, but I sent one of the Public Works crew to clean Chipeta Park, so it may be ready for its daily use. I have already spoken to organizers about some changes we will make for next year. We took the other half of the stone used for the WWTF and had it engraved to replace current sign at the Chipeta Park entrance.

The new Chipeta Park and Wastewater Treatment Facility signs were created from the two faces of a split boulder from the WWTF site. The Chipeta Park sign replaces an old wooden sign that had been deteriorating at least the past few years.

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MEMORANDUM

To: Board of Trustees From: Dawn Baumhover

Community Center Coordinator Date: 8/24/13 Re: Staff report

The Community Center hosted 2 large and successful events in August. The Community Center Foundation Board hosted Friends Fest on August 18 and, despite some rain, the wine tasting event was well-attended. The Turbo Fundraiser hosted by the Backdoor Theater was also a huge success. In spite of the short lead time, the fundraising committee put together a silent auction and spaghetti dinner to raise the needed funds for the Backdoor Theater. The community showed their overwhelming support and the goal was met; they will receive $30,000 in grant money for their new digital projection equipment.

There will be several new offerings at the CC starting after the Labor Day weekend. Marianna Peterson of Complete Canine will offer dog obedience classes in the upper parking lot on Sunday afternoons. Angela Delsanter will add Mountain Players to her other popular classes. It is a children’s theater workshop for 9- to 12-year-olds. Mountain Mondays and Winter Wednesdays will offer ski conditioning and educational games for 5th – 8th graders in the gymnasium and ski conditioning for adults will also be offered twice a week in Inspired Fitness Boot Camp. After school Tai Chi and Kung Fu for kids ages 10-17 is new this fall and will be offered twice a week by James Churches. Pickle Ball continues to grow in popularity and will become part of the weekly schedule at the Community Center. It is rewarding to see the Community Center fully utilized with such diverse activities.

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Equipment failure in the kitchen has presented challenges to the tenants and the budget over the past week. The motors in both exhaust hoods need replacing, leaving the kitchen a very warm place to work while waiting for the proper parts. Everyone is making the best of the situation.

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Trustee Report

To: Board of Trustees

From: Trustee Randy Lee

Date: August 29, 2013

PROSAB: Meetings were held on July 25th

and August 15th

. At the July meeting, USFS

representatives provided an overview of two upcoming fuels treatment projects in the area; the

projects have not been contracted yet, but treatment activity could begin as soon as this fall on FS

lands surrounding the Big Springs neighborhood (public outreach will precede any cutting).

Candidates for the remaining empty PROSAB seat were interviewed and a recommendation made

to appoint Scot Gorbet. The Board also discussed the social bike trails that cross the newly acquired

Sherwood open space property and voted to recommend that the County maintain the status quo.

At the August meeting, USFS representatives introduced preliminary plans for the Magnolia Trails

Project; Laurie Enke was appoint Vice-Chair; preliminary siting criteria for shooting ranges being

considered by the Northern Front Range Recreational Sport Shooting Management Partnership were

discussed, and it was agreed that PROSAB would make a recommendation to the partnership to

increase the required distances between formal shooting ranges and single residences, residential

developments and recreational developments; discussion was begun on the Town’s approach to

noxious weed management in 2014.

Forest Health

Saws & Slaws: Two events have been held in Big Springs since my last report. 45

volunteers turned out on July 25th

to mitigate four properties on Valley View Drive, and

about 30 residents helped mitigate three properties on Ponderosa on August 24th

. Another

event is scheduled for a Big Springs location TBD on September 22nd

. Sugarloaf Saws &

Slaws held its first event on July 14th

; there are now S&S groups located in Coal Creek

Canyon, Nederland, St. Antons and Sugarloaf.

FEMA Pre-disaster Mitigation Grant: The Town of Nederland, along with BVSD and the

City of Boulder, partnered with Boulder County in a grant proposal for FEMA mitigation

funds late in 2010; this grant has just been finalized. The Nederland Firewise Action

Committee met with County representatives on August 26th

to discuss implementation of

Nederland’s portion of the grant (meeting notes are attached). The Town will receive

$60,000 for mitigation work on seven properties that were identified in the grant application,

and must contribute $5,000 cash and $15,000 in-kind match.

2013 Colorado Forestry Fair: Boulder County and the Colorado State Forest Service will be

holding this event on September 14th

at the Nederland sort yard (event flyer attached). The

goal of the event is promotion of sound forest management; there will be numerous

informative booths, demonstrations and educational hikes – this is something we should

promote heavily.

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Fall Sort Yard Opening: The Nederland sort yard will reopen for a limited time this fall. The

yard will be open Fridays and Saturdays only from 9 am to 5 pm September 20th

thru

October 12th

.

Big Springs Egress: Discussions with the County and Forest Service to determine a feasible route

are ongoing. Town Administrator Reis, Chief Dirr and I are scheduled to meet with them again on

September 10th

.

IMA: The IMA met on July 24th

in Jamestown. Discussion items included Firefighter Appreciation

Week, installation of a Mountain Emergency Radio Network repeater in Allenspark on August 10th

and status of finding an operational frequency for a future Eldora repeater. The August IMA

meeting has been rescheduled for September 4th

in Lyons.

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Nederland Firewise Action Committee

August 26, 2013 Meeting Notes

6:00 PM Nederland CC

Meeting convened at 6:05 pm

In attendance: Alan Brewer, Rick Dirr, Ashley Garrison, Scott Golden, Randy Lee, Dallas Masters,

Marc McClish, Alisha Reis, Jim Webster

Meeting foci:

Implementation of Nederland’s portion of the FEMA pre-disaster mitigation grant

2013 Nederland Firewise Community Action Plan check-in

Discussion High Points:

FEMA Grant

o Grant money must be devoted to the properties identified in the grant proposal. This

precludes incorporating the Wingate property but extension to the open space land

surrounding the Indian Peaks subdivision is permissible, inasmuch as it will be

identified by the same address as 62 Navaho Trail, which was listed as a project site.

o Projects must be completed by March 2016. A scope of work will need to be drafted

for each parcel.

o There was consensus that the FEMA money should be devoted to mitigation of the

Mud Lake property, ideally utilizing the County’s contractor for economy of scale.

Nederland’s matching funds and in-kind match, including Saws & Slaws volunteer

efforts, will be directed towards some of the smaller parcels listed in the proposal.

Scott will examine the Mud Lake IGA to see if Nederland’s portion falls under the

County management plan.

Firewise Action Plan

o Items not yet completed were identified, and a renewed effort will be made to address

these:

Town will acquire needed software for the CC lobby looping presentation. Fire

Dept. will seek access to a short video under production.

Rick will attempt to make a short pre-movie BDT presentation.

Alan will look at updating Town website forest health material.

Jim will inquire about NFPA display.

Randy will continue working with Alan on management plans for Town

property.

Rick will check with Ace Hardware re house numbers.

o Town will continue to support pine needle collection next year; we will seek to

advertise better and perhaps locate a rollaway at the Town shop site.

Meeting adjourned at 7:20

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NEDERLAND TOWN BOARD OF TRUSTEES 2012-2014 Goals Action Objectives Report Report #2013-8: August 29, 2013 Black text: ongoing tasks Bold italicized text: updates

GOAL 2013 ACTION OBJECTIVES

EST. COMP. DATE

COMMENTS

Infrastructure Maintain and improve current infrastructure to meet community needs now and into the future.

• Draft a Master Infrastructure Plan with emphasis on streets, drainage planning

• Complete Source

Water Protection Plan

• Complete construction of WWTP

• Develop a plan for disposal of treated sludge from the new plant, including dewatering and composting ideas.

• Increase green infrastructure and begin meeting MS4 (Municipal Separate Storm Sewer Systems) standards on a voluntary basis.

Q4 2013 Q3 2013

Q3 2013 2013-2014 Ongoing

• MIP contract awarded at July 2 BOT meeting; project kicked off July 16; Sustainability coordinator for MIP, Comp Plan coordination awarded Aug. 6

• Project kicked off July 31; progress made through stakeholder discussions, including known potential contamination sources and prioritization

• Lagoon draining, decommissioning complete; final grading/landscaping underway

• Staff gathering info regarding all types of sludge disposal for further analysis of all options; working with SAB

• Concept part of NedPeds project, as part of model for Town projects/construction specifications; also included in Master Infrastructure Plan RFP

Resident Safety and Well-being Provide for quality public safety services and outreach to promote the health, safety and well-being of all residents and visitors.

• Develop a forest health program, including wildfire mitigation efforts on Town property and support for private property mitigation.

• Secure a second bridge across Middle

Ongoing Ongoing

• Town staff working with Saws & Slaws group, Nederland Fire District to mitigate land around water treatment plant in summer 2013; Saws & Slaws working with local property owners for several neighborhood mitigation events; Town awarded Firewise Community designation in late June

• Discussion part of updates of Parks/Rec/Open Space/Trails Master Plan and Town

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Boulder Creek to support emergency efforts.

• Secure a second egress from the Big Springs neighborhood in case of evacuation.

• Support the realization of the Community Wildfire Protection Plan (CWPP) in partnership with the Nederland Fire Protection District.

• Develop an integrated emergency response and preparation program/outreach.

• Replace all street signs with metal reflective signs (part of CWPP).

• Support code enforcement as a Town priority, specifically dog-related codes, speeding, and sound nuisances.

• Complete the update of the Town’s Comprehensive Plan.

Ongoing Ongoing 2013 Ongoing Ongoing Q3 2013

Comprehensive Plan; DDA also included subject in 2014 goals for preliminary engineering

• Discussions ongoing with Boulder County, Forest Service officials

• Budgeting includes CIP projects identified in

the plan and mitigation in high-risk areas; US Forest Service issued closure order in January regarding shooting at the Magnolia Road informal shooting area

• Part of staff goals for 2013, including plan for

resident awareness of web materials • Part of CIP for 2013; signs began to be

installed this summer • New software includes code enf. module, to

streamline code enforcement action and follow-up; code enforcement plan being drafted for 2014 Budget consideration

• Steering committee incorporating all public comment for adoption version; final review of edits/sustainability review for by Planning Commission on Sept. 4; scheduled for Commission adoption on Sept. 25

Sustainability Enact policies that encourage the consideration of the long-term economic, social and environmental impacts of all services and initiatives undertaken by the Town.

• Support further creation of affordable housing in the community.

• Support Boulder County Zero Waste Plan goals in Nederland.

• Develop an economic

development program in

Ongoing Ongoing 2013

• Mayor’s Task Force on Housing/Human Services working on concept; BOT heard housing presentation from Boulder County on March 5; issue also addressed in Housing element of the Comprehensive Plan; recommendations of the Mayor’s Task Force on Housing and Human Services incorporated into Comp Plan update

• Installed bear-proof trash/recycling containers in late 2012 – tracking waste diversion to recycling via data collection; to include additional bins in 2014 budget discussions

• Resolution to re-enact the Mayor’s Task Force

on Economic Development adopted at the Board on Dec. 18, 2012

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partnership with the business community.

• Develop a Sustainability Action Plan.

Q4 2013-Q1 2014

• Part of project with recently awarded

Sustainability Coordinator/Sustainable Design Assistance contract

Recreation and Culture Enhance the quality of life of residents and visitors through the provision of quality recreational and cultural amenities.

• Complete a plan for a gateway park west of Barker Reservoir.

• Complete the update of the Parks/ Recreation/Open Space and Trails Master Plan.

• Complete an update of the Nederland Trails Master Plan.

• Encourage the development of venues and partnerships for music, art, ideas and knowledge.

• Encourage creation of a boating program at Barker Reservoir

• Maintenance of existing trails

Complete Complete 2013 Ongoing Ongoing Ongoing

• Part of the Parks/Rec/Open Space/Trails Master Plan update adopted by BOT on Feb. 19

• Plan adopted by BOT on Feb. 19; posted to the Town’s Web site at: http://nederlandco.org/prosab-documents/

• PROSAB completing the update; draft in

review • Part of Parks/Rec/Open Space/Trails Master

Plan, as well as ongoing discussions at the BOT; BOT approved performance space project at old north sewage lagoon west of Barker Reservoir expected to be completed by Fall 2013

• Resolution to support program approved at Board in fall 2012; Town presented resolution and discussed subject at Boulder City Council in Jan. 2013; Council remanded issue to City subcommittee for review

• Coordinated effort between Town staff, PROSAB, and Community Volunteers

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AGENDA INFORMATION MEMORANDUM NEDERLAND TOWN BOARD OF TRUSTEES Meeting Date: September 3, 2013 Prepared By: Alisha Reis Dept: Administration Information _______ Action ___X____ Discussion ______

______________________________________________________________________ AGENDA ITEM: Consideration of Requests for Fee Waiver for Three Events – 1) Backdoor Theatre Spaghetti Dinner & Silent Auction, 2) Neder-Nederland Running Race, and 3) Holiday Mountain Market SUMMARY: Attached are requests by the above-listed events for waivers of fees and discounts for associated Town fees. Given that many of these waivers are for small amounts, staff requests the Board to consider whether such decisions may be more efficiently made as part of an administrative process. The current policy was adopted in February 2012, to give a cohesive, subjective process for granting discounts of fees and other public participation in local events. QUESTION BEFORE THE BOARD:

1) Does the Board wish to grant the requested fee discounts for these events? 2) Does the Board wish to amend the waiver request process to allow for

administrative approval of requests with a value under a certain amount, e.g. $1,000?

RECOMMENDATIONS: Town staff recommends the following related to these requests, as contained in the application:

1) Backdoor Theater Spaghetti Dinner & Silent Auction – Recommend full wavier of fees, given the one-time nature of this event and the fact that it is a fund-raiser to take advantage of a 3:1 grant funding opportunity. Also, this organization is a local non-profit operating out of the Community Center for the expressed benefit of local residents.

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2) Neder-Nederland Running Race – Recommend full waiver of Chipeta Park rental and noise variance fees, given that amplified sound will not exceed brief announcements and that the organization volunteers its time to maintain and clean Chipeta Park as part of the Town’s Adopt-a-Park program. Use of the park as a finish line is not expected to stress the park’s condition.

3) Holiday Mountain Market – Recommend the 35 percent discount on room fees, given the fund-raising nature of the event for the non-profit group serving seniors. Organizers must clean the facility to the satisfaction of the Community Center Coordinator.

ALTERNATIVES:

1) Decline to approve the recommended discounts 2) Offer alternative discounts

ATTACHMENTS: 1) Fee Discount Request: Backdoor Theater Spaghetti Dinner & Silent Auction 2) Fee Discount Request: Neder-Nederland Running Race 3) Fee Discount Request: Holiday Mountain Market 4) Fee Discount History: Holiday Mountain Market 5) Resolution

FINANCIAL CONSIDERATIONS: See above discussion.

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AGENDA INFORMATION MEMORANDUM NEDERLAND TOWN BOARD OF TRUSTEES

Meeting Date: September 3, 2013

Initiated By: /s/ Michele Martin Dept: Administration Information Action _X Discussion ___

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AGENDA ITEM:

Consideration of appointment of Scot Gorbet to the Parks, Recreation, and Open Space Advisory Board (PROSAB), term expiring June 1, 2016.

SUMMARY:

The PROSAB has one vacancy left by Alan Brewer, who was up for reappointment. They had considered two applicants at their July 25 meeting, and unanimously recommended Scot Gorbet to fill the position. QUESTION BEFORE THE BOARD:

Should the Board take the recommendation from their advisory boards on this appointment? RECOMMENDATION:

Staff supports the advisory board’s recommendations.

ATTACHMENTS:

1) Scott Gorbet’s application. 2) Jodi Connelly’s application. 3) Advisory Board’s recommendation.

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Memorandum

Date: 8/8/2013

From: Parks, Recreation & Open Space Advisory Board

To: Town of Nederland Mayor and Board of Trustees

Re: Appointment of New Member

PROSAB members considered membership applications from Scot Gorbet and Jodi Connelly at the July 25th PROSAB meeting. Board members were impressed with both applicants but voted unanimously to recommend Scot Gorbet for appointment to fill Alan Brewer’s vacant seat, noting his extensive community engagement, relevance of experience and interests and time available for PROSAB projects.

Nederland Parks, Recreation & Open Space Advisory Board

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AGENDA INFORMATION MEMORANDUM NEDERLAND TOWN BOARD OF TRUSTEES Meeting Date: Sept 03, 2013 Initiated By: /Eva Forberger

Dept: Administration Information ____ Action __ X _____ Discussion ____ ______________________________________________________________________ AGENDA ITEM: CONSIDERATION OF COSTS RELATED TO ELECTRICAL AT THE NEW PERFORMANCE SPACE SUMMARY: As part of the construction of the wastewater plant, one of the old sewer ponds was set to be demolished and graded over. The Board of Trustees discussed in May the idea of grading the pond area in a way to create a performance space and adding a concrete slab. The incremental cost estimated for these changes was $40,000. The current estimate for these changes as discussed (excluding electrical) are shown below: Performance Space (former Sewer Lagoon)

Concrete 17,000.00 Engineering 10,227.00 Add'l Grading 10,000.00 Landscaping 27,000.00

$64,227.00

Aslan (landscape Deduct) (27,000.00) Net Cost $37,227.00

In addition to the grading, landscaping, and concrete pad, electrical was discussed. We have received pricing from Xcel to bury power lines and put in a one phase or three phase transformer. Those costs are estimated to be $30,000 and $40,000, respectively. In addition to the transformer, there would be incremental costs to install a panel in order to tap into the electrical power. Those costs are estimated to be $8,000-$15,000 depending on what was done.

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FINANCIAL CONSIDERATIONS: The initial costs are included in the waste water plant project as part of the sewer pond mitigation; however, any additions such as electrical would be outside of the scope of mitigation. Thus, these additionswould need to be paid for out of the General Fund. In our previous discussions, I had mentioned that Nedfest organizers may wish to contribute to the cost of extending electrical power to the area. In more recent discussions with Nedfest organizers, it is Town staff’s understanding that Nedfest would not be in a position to contribute to the cost of installing electrical power access and additionally would not want to pay an amount in future years that would allow for some kind of cost recovery (i.e. $3,000 rental for electrical). Nedfest would only expect to pay for their electrical use. In addition to the capital costs of extending the electrical service monthly fees would be charged for the service (by Xcel). There would also be a need to provide some kind of security mechanism to lock up the electrical to prevent random use. The cost for this last item has not been investigated yet. RECOMMENDATION Given the costs that have emerged from the electrical services and any potential other issues that may arise, the Board may elect to install these next year after a more in-depth review of the project and sources of funding. The project may compete for GOCO funding or be included in the 2014 or beyond Capital Improvement Program (CIP) budget.

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