agenda - tuesday, june 28, 2016 · tuesday, june 28, 2016 county board room agenda 4:00 pm kane...

KANE COUNTY

COMMITTEE OF THE WHOLE

TUESDAY, JUNE 28, 2016

County Board Room Agenda 4:00 PM

Kane County Government Center, 719 S. Batavia Ave., Bldg. A, Geneva, IL 60134

Kane County

1. Call to Order

2. Roll Call

3. Pledge of Allegiance

4. Approval of Minutes: May 24, 2016

5. FY17 Budget Presentations

A. Forecast - J. Onzick

B. General Fund Revenue - J. Onzick

C. Office of Emergency Management - D. Bryant (attached)

D. Supervisor of Assessments - M. Armstrong

E. Public Health - B. Jeffers (attached)

F. Animal Control - B. Youngsteadt (attached)

G. Development - M. VanKerkhoff (attached)

H. Environmental Resources (including SSA’s/SBA’s) - K. Anderson

I. Transportation - C. Schoedel (attached)

J. Auditor - T. Hunt (attached)

K. Finance - J. Onzick

6. Executive Session (IF NEEDED)

7. Public Comment

8. Adjournment

2017 Budget Proposal

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Staffing: 3 Full-time

50 Sworn Volunteers

Activity per year: Average of 100 emergency calls per year

Participate in 35 Community Events

Budget Supports: Fleet of 7 vehicles

(98% vehicle maintenance done in house)

3 Trailers, 2 Mobile generators

Vehicle facility

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2001 Dodge Ram 3500 4x4

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2017 Capital Budget Request

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1

Health Department

FY2017 Budget Proposal Barbara Jeffers, Executive Director

June 2016

Prepared by: Kinnell J. Snowden

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2

Kane County Health Department

2012 to 2017

KCHD uses its resources to provide the 10 essential services of public health to the community. Since FY2012 the

department’s focused approach to manage the allocation of resources has created operational and financial

sustainability.

-

1,000,000

2,000,000

3,000,000

4,000,000

5,000,000

6,000,000

7,000,000

8,000,000

9,000,000

10,000,000

2012 2013 2014 2015 2016 2017

Revenues Expenditures

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3


Budget Revenue Sources

KCHD continues to seek mission focused grants to support the operation. Grant revenue is expected to decrease in

FY2017. The permit revenue increased by the CPI. The property tax as a base remains level.

-

1,000,000

2,000,000

3,000,000

4,000,000

5,000,000

6,000,000

7,000,000

2012 2013 2014 2015 2016 2017

Transfers In

Cash on Hand

Other

Reimbursement

Fees

Grants

Permits

Property Tax

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Budget Revenue Summary

Permits: the main component of the net change is a 1.2% CPI increase of food permits. Grants: the elimination and reduction of

grant awards accounts for the decrease. Fees: new agreements to provide TB testing and elimination of the daycare advisory

program. Reimbursement: the net change includes an increase in flu shots and reduction in medical billing. Cash on Hand: the

net change is mainly to subsidize program funding. Transfer In: The net change for casino funds is flat. 4

Category Change

$ % $ % $

Property Tax 1,972,455 31.6% 1,972,455 32.2% -

Permits 1,161,000 18.6% 1,181,650 19.3% 20,650

Grants 2,472,423 39.6% 2,279,354 37.2% (193,069)

Fees 91,845 1.5% 101,845 1.7% 10,000

Reimbursement 47,877 0.8% 37,975 0.6% (9,902)

Other 13,009 0.2% 13,000 0.2% (9)

Cash on Hand 213,073 3.4% 275,740 4.5% 62,667

Transfers In (Grants) 266,145 4.3% 266,145 4.3% -

Total 6,237,827 100.0% 6,128,164 100.0% (109,663)

2016 2017

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5


Expenditures by Category

The KCHD has cultivated a shared commitment of a healthy community. This approach continues to assist the

department to obtain alternative resources to fund the prevention, education and control programs.

-

1,000,000

2,000,000

3,000,000

4,000,000

5,000,000

6,000,000

7,000,000

2012 2013 2014 2015 2016 2017

Personnel Contractual Commodities Capital Transfer Out

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Expenditures Summary

Personnel: staff turnover, 2.5% rate increase & health rate increase accounts for the net change. Contractual Services: Grant

reductions and elimination – the main contracts were – Hessed House, Dryer Medical and Parent Leadership training.

Commodities: the reduction in grant spending accounts for the net change. Capital: No scheduled vehicle replacement.6

$ % $ % $ %

Total Revenue 6,237,827 100% 6,128,164 100% (109,663) -1.8%

Personnel Expense

Union Wages 2,191,294 35.1% 2,214,501 36.1% (23,207) -1.1%

Non-Union Salary & Wages 1,252,605 20.1% 1,267,757 20.7% (15,152) -1.2%

Benefits 1,426,018 22.9% 1,409,392 23.0% 16,626 1.2%

Total Payroll Expense 4,869,917 78.1% 4,891,650 79.8% (21,733) -0.4%

Non-Payroll Expense

Contractual 1,032,163 16.5% 953,430 15.6% 78,733 7.6%

Commodities 310,747 5.0% 283,084 4.6% 27,663 8.9%

Capital 25,000 0.4% - 0.0% 25,000 100.0%

Total Non-Payroll Expense 1,367,910 21.9% 1,236,514 20.2% 131,396 9.6%

Total Expense 6,237,827 100.0% 6,128,164 100.0% 109,663 1.8%

Headcount 65 65 - 0.0%

2016 2017 Change

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7


Budget Personnel Analysis

Divisions 2016 2017

Community Health Resources 13 13

Health Promotion 21 22

Disease Prevention 24 24

Kane Kares 7 6

Total 65 65

The total number of positions is unchanged. A new grant funded position was added in Health Promotion. A

position was eliminated in Kane Kares due to the termination of a grant.

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Kane County Health Department Budget Personnel

Organization Chart

8

Executive Director Barbara Jeffers

S=123,613B=28,741

Asst. Director for Communicable

Disease Uche Onwuta

S=89,192 B=35,855

Director of Disease Prevention

Sharon SillittiS=87,125B=32,884

Asst. Director for

Community Health

Resources

Dan Eder

S=62,730

B=28,586

Director of Health Promotion

Theresa HeatonS=112,938 B=26,861

Asst. Director for Administration Kathy Fosser

S=70,495B=12,421

Asst. Director for Environmental

HealthJulie Wiegel S=70,706B=29,991

Finance Manager Kinnell Snowden

S=87,025B=35,481

CHS I- Support Associate Nora ArchS=37,681B=24,509

Department Support

Associate Bev LopezS=54,051B=9.524

CHS III- Epidemiologist

Lindsay BowS=46,867B=8,258

CHS III- Emerg. Response Coord. Jennifer Fearday

S=49,403B=26,573

CHS III- Health Data & Quality Coordinator

Brandi Wamhoff S=46,858B=14,655

CHS III- Health Planner

Maria Pergi S=51,453B=16,160

CHS III- Health Communications

Coordinator Tom Schlueter

S=47,336B=14,738

Clinical Nursing Supervisor

Vacant S=52,275B=29,359

CHS III- Epidemiologist

Sara BolineS=49,726B=26,631

2 CHS II- Surveillance Practitioners

Adriana PosadaS=41,095B=13,639

Lori Sarro-LoweS=58,933B=28,253

CHS I- Support Associate

Sol Damaris Figueroa S=43,387 B=25,514


Diane DawsonS=30,933 B=5,450

3 Clinical

Supervisors Daisy Viyuoh

S=61,065B=28,636

Becky Peters S=54,386 B=16,544Mari Pina S=58,618B=10,888

14 CHS II- Public Health NursesRita Bednarz S=50,573 B=16,005Kristina Brown S=58,141 S=28,114Vacant S=33,392 B=26,031Annette Julien S=55,274 B=23,445Cheryl Kane S=42,924 B=7,564Nancy Murphy S=59,896 B=24,859Juliana Okapal S=62,198 B=23,491Teresa Reyna S=59,896 B=27,871Lisa Bloom S=40,155 B=21,380Kathy Swedberg S=49,091 B=22,954Jeannette Walsh S=59,896 B=27,871Vacant S=41,111 B=27,392Judith Zwart S=58,628 B=22,862Vacant S=44,772 B=28,037

4 CHS I- Clinical Assistants Olga Del Toro S=41,972 B=25,265 Heliana Hernandez S=22,527 B=3,969Juanita Gonzalez S=40,509 B=19,670 Yvette Millet S=44,293 B=25,673

Asst. Director for Community

Health Michael Isaacson

S=100,835B=35,300

2 Environmental SupervisorsSharon Verzal

S=60,283B=28,155

Erin RauscherS=50,500B=8,898

10 CHS II-Environmental Practitioners Vacant S=36,684 B=26,611Kristin Johnson S=46,282 B=26,024Juan Magana S=37,988 B=24,562Victor Mead S=58,609 B=22,859Neal Molnar S=43,611 B=25,553Austin Schramer S=41,084 B=14,333Elizabeth Swanson S=74,251 B=30,952Adam Brill S=34,578 B=6,092Jillian Shannon S=35,442 B=24,114Amy Lantis S=40,278 B=13,911


Teresa RomanS=46,360B=26,038


Maria AlmanzaS=39,961 B=24,910

3 CHS III- Community

Health Initiative

Coordinator

Alex Slivka

S=47,795

B=8,633

Alyse Plattos

S=46,858 B=8,257

Emma Cook

S=45,715 B=8,055

2 CHS II- Community Health

Practitioners Vacant

S=35,998 B=26,491Vacant

S=35,998 B=26,491

OFFICE OF COMMUNITY HEALTH RESOURCES DIVISION OF DISEASE PREVENTION DIVISION OF HEALTH PROMOTION

S = Salary

B = Benefits

CHS I- Support Assoc

Aricelli MendezS=34,577 B=12,490


Ana SolorzanoS=30,036B=23,162

Grant Management Specialist Paul CoferS=41,000B=13,505

Headcount: 13 (includes ED) Headcount: 30 Headcount: 22

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The Recap

The FY2017 Balanced Budget is fully funded. The proposed staff

headcount is unchanged. The department’s community partnerships help

share the cost of public health programs.

The Ten Essential Services of Public Health is supported by the FY2017

budget. Resource allocation management is vital to funding key programs

and control cost.

The KCHD continues to research and apply for new grants to support the

community health programs

The FY2017 budget supports continuous improvement to maintain a state

of readiness, resource control, risk management and sustainability.

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KANE COUNTY ANIMAL CONTROL

FY2017 BUDGET PROPOSAL

Brett YoungsteadtAdministrator

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ORGANIZATION CHART

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POSITION, SALARY AND BENEFITS

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2012 to 2017 REVENUE VS EXPENSES

0

100000

200000

300000

400000

500000

600000

700000

800000

900000

1000000

2013 2014 2015 2016 2017

Revenue Expenses

Animal Control is funded by the customers it serves. The operation does not receive any tax dollars to pay employees or its bills.

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REVENUE SOURCES

Charge for services is the majority of Animal Care and Controls total revenue of which, Registration and Tag Fees are the main component. The continued timely collection of fees is critical to the financial viability of the operation.

700000

750000

800000

850000

900000

950000

2013 2014 2015 2016 2017

Charge for Service Fine Reimburesements Interest Other Cash on Hand Transfers In

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BUDGET REVENUE SOURCES

Charge for Service: Registration for tags (1 year and 3 year), charges to municipalities and Fees.

Category Change

$ % $ % $

Grants $0 0.00% $10,000 1.10% $10,000

Charge for Service $785,917 89.44% $874,400 96.01% $88,483

Fine $18,000 2.05% $1,000 0.11% -$17,000

Reimbursements $15,000 1.71% $20,000 2.20% $5,000

Interest $2,000 0.23% $2,000 0.22% $0

Other $2,600 0.30% $2,000 0.22% -$600

Transfers In $0 0.00% $0 0.00% $0

Cash on Hand $55,185 6.28% $1,314 0.14% -$53,871

Total $878,702.00 100.00% $910,714.00 100.00% $32,012

2016 2017

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EXPENDITURES BY CATEGORY

Personnel and Debt Service represents $766,754 (84.2%) of the total FY17 $910,714 budget.

0

100000

200000

300000

400000

500000

600000

700000

800000

900000

1000000

2013 2014 2015 2016 2017

Personnel Capital Debt Service Commodities Contractual

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EXPENDITURES BY CATEGORY

Personnel: Staff Turnover, 2.5% annual employee raise, 5% health and 5% dental rate increases.

Contractual Services: Increase due to correction of line items for software.

Category Change

$ % $ % $

Personnel $574,159 65.81% $613,481 67.36% $39,322

Contractual Services $77,683 8.90% $85,010 9.33% $7,327

Commodities $67,400 7.72% $58,950 6.47% -$8,450

Debt Service $153,273 17.57% $153,273 16.83% $0

Total $872,515.00 100.00% $910,714.00 100.00% $38,199

2016 2017

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PERSONNEL ANALYSIS

The year-over-year number of positions have remained stable.

Positions 2016 2017 Change

Administrator 1 1 0

Administrative Assistant 1 1 0

Kennel Assistant FT 2 2 0

Kennel Assistant PT 3 3 0

Office Assistant 3 3 0

Shelter Program and Operations Manager 1 1 0

Warden 3 3 0

TOTAL POSITION COUNT: 14 14 0

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RECAP

Animal Control does not receive general revenue funds. It is totally funded through fees and service.

The FY17 budget is Balanced!

Animal Control continues to focus on the timely collection of fees that ensure financial sustainability.

Animal Control is on track to pay-off its debt on November 30,2017.

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QUESTIONS ?

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1

Development & Community Services DepartmentBuilding, Zoning, Planning,

Economic DevelopmentFunds: 001 - General, 400 - Economic Development

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Development & Community Services DepartmentBuilding, Zoning, Planning,

Economic Development001 – General Fund

2016 2017 Change % ChangeExplanation

Total Revenue Budget 1,332,900 1,658,900 326,000 24% Com Ed Fee

Personnel Expense - 0%

Headcount 17 17 - 0%

Union Wages - - - 0%

Non-Union Salary & Wages 790,613 807,391 16,778 2.1%

Benefits 144,845 144,843 (2) 0%

Year-End "Bonus" - 0%

Total Payroll Expense 935,458 952,234 16,776 2%

Non-Payroll Expense -

Contractual Expense 124,500 77,903 (46,597) -37%

Commodities Expense 27,480 54,192 26,712 97% KPASS Costs

Capital Expense 26,216 26,216 - 0%

Total Non-Payroll Expense 178,196 158,311 (19,885) -11%

Total Expense Budget 1,113,654 1,110,545 (3,109) 0%Packet Pg. 31

Committee of the Whole – June 28, 2016

Kane County Division of Transportation

Draft FY2017

Transportation Budget

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• Public safety

• Maintenance and preservation of existing system of roads, bridges, and traffic signals

• Essential public services

• Snow Plowing

• Traffic Operations

• Permitting

• Leveraging local funds with Federal and State funds

• Support economic development

Guiding Principles

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• $97,857,782 Total • includes net bond proceeds for use in future years

• Budget increase of ~$37.4 million compared to FY2016 Capital Project Driven Longmeadow ~$25 million $30 million in bond proceeds will provide additional cash

for Longmeadow/capital projects No increase – Property Taxes

• 6 Special Revenue Funds and 12 Capital Projects Funds – No

General Fund revenues

Proposed FY2017 Transportation Budget

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Transportation Funds – Primary Use

3

Fund Primary Use

Spec

ial

Rev

enue

County Highway Operations

County Bridge Bridge Inspections

Motor Fuel Tax Maintenance & Debt Service

County Highway Matching Salt

Motor Fuel Local Option Maintenance & Salt

Transportation Sales Tax Maintenance & Capital Projects

Capi

tal

Proj

ects

Transportation Capital Capital Projects

Impact Fee Funds (11) Capital Projects

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FY 2017 Budgeted Revenues and Expenditures – Annual Recurring and Capital Projects Costs – (in millions)

Annu

al R

ecur

ring

Budgeted Revenues 2016 2017 % Budgeted Expenditures 2016 2017 %

County Tax Levies $ 5.39 $ 5.39 0% Bond / Debt Service $ 3.63 $ 4.32 19.03%

Motor Fuel Tax (MFT) 6.25 6.25 0% Pavement Maintenance 9.37 9.03 -3.61%

Local Option MFT 8.69 9.00 3.63% Personnel 7.19 7.45 3.63%

Transp. Sales Tax 13.53 14.25 5.36% Traffic–Signals/Lighting/Signs 1.63 1.44 -11.55%

Investment/Other .62 .79 26.38% Maint. & Operations 1.84 1.85 0.40%

Rock Salt / Ice Control .86 .98 14.07%

Vehicles & Equipment 1.37 1.58 15.64%

Total $ 34.48 $ 35.68 3.50% Total $ 25.89 $ 26.65 2.97%

Capi

tal

2016 2017 % 2016 2017 %

Reimbursements $ 4.82 $ 16.76 247.78% Bridge Repair $ 9.55 $ 9.94 4.09%

Impact Fees 1.70 1.66 -2.36% Other Capital Projects 25.03 45.64 82.34%

Bond Proceeds 0.00 30.00 Net Bond Proceeds to be used in future years 0.00 15.63

Cash on Hand 19.47 13.76 -29.32% Total $ 25.99 $ 62.18 139.27% Total $ 34.58 $ 71.21 105.93%

Total $ 60.47 $ 97.86 61.85% Total $ 60.47 $ 97.86 61.85%

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• Capital Projects (~73% of Budget)

• Includes Projects & Capital Debt Service

• Multi-Year Projects typically 5+ Years

• Phases – E1, E2, ROW, E3, Construction

• Project readiness drives budget

• Local Share

• Budget does not represent full investment (Fed/State)

• County lead for E1, E2, ROW & E3 (100% with reimbursement)

• IDOT lead on federal construction projects (County - local share)

General Budget Information

5 Packet Pg. 37

• Property Taxes – no revenue increase

• Motor Fuel Tax – no revenue increase

• Local Option Motor Fuel Tax – 3.63% increase in revenues projected

• Sales Tax – 5.36% increase in revenues projected (based on FY2015/16)

• Investment / Fees / Permits – impact fees generally flat

• Federal / State – increase in 2017 due to Longmeadow funds

FY 2017 Budgeted Revenues Overview

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• Salaries & Wages – 3.5% increase

• Fund 300 – Non-union employees - 2.5% increase • Fund 302 – 4.71% increase

• 2017 budget contains two new teamster positions • Union & Non-union employees – 2.5% increase

• Overtime – 15% decrease – based on recent annual averages

• Employee Benefits – 6.2% increase (Health Ins.) – insurance increase for both union and non-union employees

• Commodities – 1.7% decrease – traffic maintenance contractor rate decrease

• Contractual Services – 7.6% increase (Engineering) • Engineering ~ $10.6 Million

• Capital – 74.1% increase (Construction/ROW) • Construction ~ $25 Million Longmeadow

FY 2017 Budgeted Expenses Overview

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Kane County Division of Transportation Organizational Chart

6/22/2016

Personnel HeadcountFund 300 - County Highway Levy 35 Full Time / 4 Part TimeFund 302 - Motor Fuel Tax --------- 31 Full Time / 8 Seasonal

Total Personnel ------ 66 Full Time

Personnel Request - Two (2) additional Highway Maintainers

Notes:S = Salary as of 6/15/2016 excluding overtime for non-contract employeesSC - Salary for employees under contractB = FY2017 projected benefits

Office AdministratorAdministrative Officer II

S - $41,616 / B - $19,636

Co-op Students - 4 VACANT

Civil Engineer III

Engineering Technician IV

Engineering Technician V

S - $47,803 / B - $20,726

Engineering Technician IV

Program Coordinator

S - $43,321 / B - $20,476

Ray Johnson

Keith McGraw

Engineering Technician III

Accountant II

VACANT

Civill Engineer I

S - $71,000 / B -$32,658

S - $63,750 / B - $31,381

S - $84,048 / B - $31,999S - $82,244 / B - $20,771

Const. Manager / Surveyor

Civil Engineer I or II

Administrative Officer II

David Sitko

Civil Engineer IIIS - $83,980 / B - $32,330

Ken MielkeSC - $65,894 / B - $29,491SC - $62,629 / B - $28915

Mechanics - 5

Kealan NoonanConstruction Manager

Regional Planning Liaison

S - $58,199 / B - $23,697

Transportation Planner IS - $73,134 / B - $33,034

Transportation Planner I

Engineering Tech IIIS - $53,000 / B - $15,619

S - $69,680 / B - $24,581Surveying

Moving Permits /

Engineering Co-op Program

Joseph Paver (HM1)Tech 1Samuel Lopez

Design EngineerCivil Engineer I or II

Traffic Engineering Technician

Barb Schum

S - $57,986 / B - $27,750

Road Impact Fee

VACANT


Construction Manager

S - $82,500 / B - $34,685 Asst. Program Coordinator

Civil Engineer I

SC - $62,317 / B - $28,860

Construction ManagerSenior Project Manager

VACANT


S - $47,520 / B - $15,118

Jerry Dickson

Bonnie Flock

Mike Zakosek David Boesch

S - $98,583 / B - $31,067 S - $89,509 / B - $28,614Civil Engineer V Engineering Tech. Supervisor Executive II Transportation Planner III

Civil Engineer III

S - $71,221 / B - $26,590

Construction Manager

S - $72,306 / B - $32,888

Patrick KnappRegional Planning Liaison

ROW NegotiatorPat Jaeger

Special Asst. State's AttorneyEngineering Technician III

S - $54,838 / B - $27,195

Council of Mayors

Chief of Information Tech. & GIS

S - $88,440 / B - $33,116

Traffic Operations & PermittingKurt Nika

Chief of Traffic Operations & Permitting

S - $95,870 / B - $34,425

Jacqueline Forbes

Tech 1

Facility Maintenance &

Kurt LeboJennifer BeckerChief of Planning & Programming

S - $63,895 / B - $18,219 S - $74,756 / B - $25,475

Senior AccountantGIS CoordinatorPermitting Section

Dept. Safety Coordinator

S - $81,107 / B - $31,824

Accountant IIIEngineering Technician IVJay Seyller

Permit Administrator

Highway Maintenance

Civil Engineer IVExecutive III Executive II

Highway MaintainersCandi Thomas Patrick VerHalen Cindy Martin

Highway Maintainers Highway MaintainersStephen ZulkowskiAva Rivera Traffic Operations Section Vehicles / Equipment &

Chief of Design Chief of Construction Chief of Land AcquisitionJoy Yehnert

Senior Project Manager

Kathy HopkinsonChief of Finance

S - $96,721 / B - $17,042

Gary VossMaintenance Supervisor

Kane County Division of TransportationDirector of Transportation

S - $106,058 / B - $36,212

Deputy Director of Transportation

County Engineer

Administration LegalLisa Pawlak Pat Jaeger

Director

Assistant Director S - $118,643 / B - $41,053 S - $75,661 / B - $13,331

Administrative Officer III

Carl Schoedel

SC - $164,383 / B - $43,005

S - $56,502 / B - $27,489

Senior Administrative Officer Special Asst. State's AttorneySusan Salzbrunn

S - $85,604 / B - $32,616

Design Construction Land Acquisition Planning & Programming Facility Maintenance

Asst. Director of Transportation Maintenance SuperintendentProject Implementation Tom Rickert Maintenance & Operations

Steve Coffinbargar Deputy Director Bill Edwards

Chief of Staff Policy & Special ProjectsHeidi Files

Deputy Chief of StaffMaintenance Superintendent

IT & GIS Finance & Budgeting

Traffic Engineering Proj Mgr

S - $81,545 / B - $20,731

Mike Schramer

Charlie Ramm (HM3)

Kevin Ackmann (HM3)

Andy Van Acker (HM3)

SC - $62,629 / B - $28,915

Jeromy Watrous (HM3)

Robert Freeland (HM3)Cory Hauser (HM3)Bruce Ingram (HM3)Executive I

Jennifer O'Connell

Kent Anderson (HM3)

Highway Maintainer - 1 Inventory ManagerMatt Schumacher (HM1) Jeremy Lindsay

Highway Maintainers - 13Carl Hauser

Jim Verhaeghe

Josh Volkening

Joe Cullins (HM3)

S - $66,782 / B - $25,808

Scott Ver VynckMaintenance SupervisorS - $82,299 / B - $32,034

Lydia BendaTraffic / Permit Engineer

Shop Tech 1 Tech 1 - 4Traffic Operations Engineer

Highway Maintainers

Kevin SundquistDavid Herrmann

James Mowers

SC - $56,514 / B - $27,837 SC - $60,320 / B - $28,508

Gary Roush

Traffic / Permit Technician

SC-HM1-$56,514/B-$27,837

SC-HM2-$58,302/B-$28,153

James Volkening Chet Mathieu

Highway Maintainers - 2

Seasonal Employees

Sign Maintenance &

Twopony Hankins

Vacancy (1) (HM1)SC-HM3-$59,051/B-$28,284

SC-HM3-$59,051/B-$28,284

SC - $62,629 / B - $28,915

John Abner (HM2)Bryan Schramer (HM3)

SC-HM1-$54,246/B-$27,438

8 - Snow/Summerbirds

Proposed (2) (HM1)

S - $33,500 / B - $26,051

S - $54,838 / B - $29,810

VACANTPermit EngineerCivil Engineer

S - $82,500 / B - $34,685

Adopt-A-HighwayMary Anne Hoye

Permit & Adopt-A-Highway Tech.

S - $60,790 / B - $28,,244

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8

Project

County Share Federal / State Direct Costs

Total Estimated

2017 Project Costs

% County

% Federal,

State, Other

Expenses Revenue

(reimbursement)

Engineering & Consulting

Repairs & Maintenance Construction

Land Acquisition

Federal, State, and Other Funds

Total County Funds

Construction Costs

New Roadway Lanes 3,805,554 30,045,781 3,083,748 11,824,905 25,110,178 8,862,818 45,797,901 55% 45%

Bridge and Structural Projects 3,283,253 450,000 4,481,198 1,100,000 2,620,374 6,694,076 4,367,572 13,682,023 49% 51%

Intersection Safety/Operational Improvements 1,175,412 645,176 1,876,563 328,195 3,368,956 1,120,000 4,817,151 70% 30%

Maintenance Projects 1,079,500 9,250,000 250,000 15,000 10,564,500 10,579,500 100%

Traffic Safety/Interconnect 1,147,189 120 1,932,604 1,589,934 1,489,979 3,765,000 6,844,913 22% 78%

Total 10,490,908 9,700,120 37,354,759 6,060,311 16,378,408 47,227,690 18,115,390 81,721,488 58% 42%

FY 2017 – Overview of Capital Project Budgets - 70 projects

• 42% of 2017 total project costs funded by Federal, State, or other non-County funds • Safety projects – more heavily funded with Federal funds than County funds • Maintenance of existing roadway – generally all locally funded

Packet Pg. 41

New Roadway Lanes 13 projects

Anderson Road from IL 38 to Keslinger Road (final const paymt)

Bunker From Keslinger to LaFox Road (E3) (ROW) (Const)

Dauberman Road to Granart Road Extension (E1)

Huntley Road - Randall to Rt31 (ROW) (E2)

Longmeadow Parkway Bridge (ROW)

Longmeadow – (A-1) Huntley Rd to Randall Rd (E3)(Const)

Longmeadow – (B-1) Randall to White Chapel (E2) (E3)(Const)

Longmeadow – (B-2) East of White Chapel to IL 31(E3) (Const)

Longmeadow – (C) Il 31 to IL 25 (E2) (E3)(Const)

Longmeadow – (D) IL 25 to IL 62 (E2) (E3)(Const)

Orchard – Jericho to Rt 30 (final const paymt)

Stearns Bridge – IL25 from Dunham to CC&P RR (final const paymt)

Stearns at Randall Road (E2)(E3)(ROW)

9 * New project this year

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Intersection Safety/Operational Improvements 12 projects

Bliss/Fabyan/Main (E1)

Fabyan Pkwy – IL25 to Nagle (final Const pymt)

Fabyan Pkwy and Kaneville (final Const pymt)

Fabyan Pkwy and Kirk (E2)(ROW)

Huntley Road at Galligan Road (ROW)(Const)

Kirk & IL64 (final Const pymt)

Kirk Road at Douglas Road (final Const pymt)

Kirk Road at Pine Street (E1)(E2) *

Main St. at Deerpath Rd. (E2)(ROW)

Main Street at Nelson Lake Road (final Const pymt)

Randall and Red Gate (ROW)(Const)

Randall and Weld / US20 Ramp (E1)(E2)

10

* New project this year Packet Pg. 43

Allen Road over Hampshire Creek – (E3)(Const) Big Timber Road over Tyler Creek Maintenance (Const) Bliss Road over Blackberry Creek (E3)(Const) Burlington over Trib. of Virgil Ditch #3 (North)(E3)(Const) Burlington over Trib. of Virgil Ditch #3 (South)(E3)(Const) Fabyan Parkway over Fox River (E2) French Road over Burlington Creek (final Const pymt) Granart Road over Big Rock Maintenance (Const) Harmony Road over Harmony Crk (E2) Harmony Road over Trib. of Harmony Crk (E2) Hughes Road over Blackberry Creek Maintenance (Const) Jericho Road over Blackberry Crk (final Const pymt) Kirk Road over UPRR Maintenance (E2) Kirk Road over UPRR and Tyler Creek (E2)(ROW) LaFox Road over Mill Creek and Trib (monitoring) Main St. over Welch Creek (E1) Peplow Road over Virgil Ditch No.3 (E1) Peplow over Trib. of Virgil Ditch #3 (E2)(ROW) Plank over Trib to Burlington Creek (Const) Ramm Rd over Virgil #3 (E1) Randall Bridge over Mill Creek(E1)(Const) Randall Bridge over Mill Creek Trib. (Const) Randall Rd over UPRR Maintenance (Const) Randall over UPRR & Tyler Creek Maintenance (Const) Scott Rd over Welch Creek Maintenance (Const)* Silver Glen over Otter Creek Maintenance (Const)* Silver Glen over Otter Creek (E1) Silver Glen over Virgil Ditch No. 2 (E3)(Const) Stearns Bridge – McLean Fen (Const) Walker over Burlington Crk (final Const pymt) West County Line Rd over Union Ditch #3(E3)(Const) West County Line Rd. over Young's Creek (E1)

Bridge and Structural Projects 32 projects

11

* New projects this year

Bridge Inspections • County & Township Structures • Follow National Bridge Inspection Standards (NBIS) • Assist Township with 58 structures • Inspect ~148 County structures

• 65 bridges over 20’ with Kane County jurisdiction • 83 structures less than 20’

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Traffic Safety/Interconnect 7 projects

Arterial Operations Center – traffic command center software Kirk Road at Illinois Prairie Path Crossing (final const pymt) Randall at Big Timber (final const pymt) Randall – Huntley to Big Timber (E3)(Const) Stg 1 – Huntley, Burlington (E2)(Const) Stg 2 – Orchard, Randall, Fabyan, Hughes (E2)(E3)(Const) Stg 3 – Randall, N. County Line, Silver Glen (E3)(Const)

12

* New project this year

Randall Road Traffic Signal modifications (15 intersections)

Flashing Yellow Arrows (FYA) for Left Turns Better Signal Placement Driver Feedback Signs (“Your Speed”)

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Maintenance - Roads 5 projects

13

• Total lane-miles ~ 750 miles

• Trend: targeted maintenance treatments earlier in life-cycle

• Resurface ~ 50 lane-miles annually

FY 2017 Budget $9,025,000

Resurfacing $6,500,000

Pavement Marking $1,150,000

Pavement Preservation $750,000

Cracksealing $625,000

Cracksealing – various projects Resurfacing Projects (Const) Pavement Marking (Const) Pavement Preservation Projects (Const) Stearns – Randall to IL25 Natural Area Maintenance

14 Packet Pg. 46

• Financial Plan used to develop FY2017 Transportation Budget

• TIP Focus – maintaining existing system

• Few new capacity projects – contingent on funding availability

• Continued evaluation of project needs & funding sources

• Updating the 5-year Financial Plan/TIP to reflect draft budget (working document)

FY2016-2020 Transportation Improvement Program (TIP) Adopted by County Board April 12, 2016

14 Packet Pg. 47

Actual Budget Budget2015 2016 2017 Change Change % Comments

Revenue 47,135,783 60,461,425 97,857,782 37,396,357 61.9%Property Taxes 5,363,804 5,388,729 5,388,729 - 0.0%

30000 - Property Taxes 5,363,804 5,388,729 5,388,729 - 0.0%Other Taxes 29,635,487 28,460,000 29,500,000 1,040,000 3.7%

30105 - Sales Tax- RTA 13,790,627 13,525,000 14,250,000 725,000 5.4% Estimated based on FY 2015 actual and FY2016 forecast30140 - Motor Fuel Tax 6,723,761 6,250,000 6,250,000 - 0.0%30150 - County Local Option Tax 9,119,291 8,685,000 9,000,000 315,000 3.6% Estimated based on FY 2015 actual and FY2016 forecast30170 - TIF Distribution Tax 1,808 - - - 0.0%

Licenses and Permits 358,180 281,000 345,000 64,000 22.8%31350 - Oversized Moving Permits 210,455 175,000 200,000 25,000 14.3% Estimated based on FY 2015 actual and FY2016 forecast31370 - Roadway Access Permits 147,725 106,000 145,000 39,000 36.8% Estimated based on FY 2015 actual and FY2016 forecast

Charges for Services 2,076,220 1,713,150 1,685,750 (27,400) -1.6%34640 - Engineering Fees 32,000 15,000 24,000 9,000 60.0% Based on forecasted Township requests34650 - Sale of Various Material Fees 1,079 1,750 1,750 - 0.0%34660 - Impact Fees 2,037,751 1,695,000 1,655,000 (40,000) -2.4% Estimate based on expected developments35340 - Township Administration Fee 5,390 1,400 5,000 3,600 257.1% County & Township moving permit initiative

Reimbursements 9,180,758 4,818,781 16,758,600 11,939,819 247.8%37140 - KDOT Planner Reimbursement 190,126 160,000 175,000 15,000 9.4% Multiple salary reimbursement grants37151 - KDOT Service Reimbursement - State - - 9,043,550 9,043,550 0.0% Reimbursements for Longmeadow37160 - Cty Engineer Salary Reimbursemt - 80,580 82,192 1,612 2.0%37150 - KDOT Service Reimbursement - Federal 8,716,159 4,437,201 7,253,288 2,816,087 63.5% Longmeadow ROW and Kirk over UPRR primary sources of reimbursement37152 - KDOT Service Reimbursement - Other 42,593 15,000 81,570 66,570 443.8% DeKalb County contributing to West County Line over Union Ditch #337900 - Miscellaneous Reimbursement 231,880 126,000 123,000 (3,000) -2.4%

Interest Revenue 390,626 224,185 315,050 90,865 40.5%38000 - Investment Income 390,626 224,185 315,050 90,865 40.5% Estimated based on FY 2015 actual and FY2016 forecast

Other 29,227 19,200 19,200 - 0.0%38530 - Auction Sales 22,952 17,200 17,200 - 0.0%38900 - Miscellaneous Other 6,275 2,000 2,000 - 0.0%

Debt - - 30,000,000 30,000,000 0.0%38800 - Bond Proceeds - - 30,000,000 30,000,000 0.0% Issuance of Bond for capital construction, primarily Longmeadow

Transfers In 101,480 84,750 82,750 (2,000) -2.4%39000 - Transfer From Other Funds 101,480 84,750 82,750 (2,000) -2.4%

Cash on Hand - 19,471,629 13,762,703 (5,708,926) -29.3%39900 - Cash On Hand - 19,471,629 13,762,703 (5,708,926) -29.3% Less Cash from Cash on Hand needed due to Cash from Debt Issuance

Expenses 44,558,379 60,461,425 97,857,782 37,396,357 61.9%Personnel Serv.- Salaries & Wages 4,406,020 5,154,784 5,273,643 118,859 2.3%

40000 - Salaries and Wages 4,191,730 4,815,886 4,985,637 169,751 3.5% Non-union increase 2.5%; 4.71% Union increase due to 2 new positions40200 - Overtime Salaries 214,290 338,898 288,006 (50,892) -15.0% Decrease based on recent averages

Personnel Serv.- Employee Benefits 1,563,698 1,898,526 2,015,904 117,378 6.2%45000 - Healthcare Contribution 399,114 507,951 549,734 41,783 8.2% Driven by Health coverage election45009 - Healthcare Subsidy - - - - 0.0%45010 - Dental Contribution 13,539 16,920 18,432 1,512 8.9% Driven by Dental coverage election45019 - Dental Subsidy - - - - 0.0%45100 - FICA/SS Contribution 324,716 394,341 403,435 9,094 2.3% Tied to Salary & Wages increase45200 - IMRF Contribution 437,615 515,994 525,783 9,789 1.9% Employer contribution rate in 2017 (9.97%); 2016 (10.01%)45410 - Teamsters Contribution 388,715 463,320 518,520 55,200 11.9% Union contract contribution increases from $330 to $345 per week per employee 1/1/17

Contractual Services 17,320,032 21,134,959 22,731,729 1,596,770 7.6%50140 - Engineering Services 9,041,993 8,389,744 10,591,594 2,201,850 26.2% Driven by Transportation Improvement Program50150 - Contractual/Consulting Services 213,622 495,000 1,155,750 660,750 133.5% Increase due to federal CMAQ/ITAP projects50160 - Legal Services 89,410 96,000 101,000 5,000 5.2%50210 - Medical/Dental/Hospital Services 3,965 5,000 5,100 100 2.0%50330 - Northeast IL Plan and Metro Srvs 35,853 32,000 91,276 59,276 185.2% Increase in both the CMAP and Kane/Kendall Council of Mayor's annual contributions50340 - Software Licensing Cost 41,147 124,519 158,364 33,845 27.2% 2017 software needs50480 - Security Services 4,725 6,000 6,000 - 0.0%50510 - Debt Administration Cost 450 450 450 - 0.0%52000 - Disposal and Water Softener Srvs 7,321 12,000 10,000 (2,000) -16.7% Adjusted to meet forecast52010 - Janitorial Services 15,477 20,000 20,000 - 0.0%52020 - Repairs and Maintenance- Roads 25,336 2,000 28,120 26,120 1306.0% Adjusted to meet forecast52040 - Repairs and Maintenance- Bridges 462,172 1,706,072 675,000 (1,031,072) -60.4% Driven by Transportation Improvement Program52050 - Repairs and Maint- Cracksealing 576,057 625,000 625,000 - 0.0%52060 - Repairs and Maint- Guardrails - 200,000 - (200,000) -100.0% Driven by Transportation Improvement Program52070 - Repairs and Maint- Pavement Mark 689,042 1,200,000 1,150,000 (50,000) -4.2% Driven by Transportation Improvement Program52080 - Repairs and Maint- Resurfacing 4,658,283 6,500,000 6,500,000 - 0.0%

Accounts

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52100 - Bridge Inspection 356,351 500,000 350,000 (150,000) -30.0% Driven by Transportation Improvement Program52110 - Repairs and Maint- Buildings 16,328 15,000 15,000 - 0.0%52120 - Repairs and Maint- Grounds 4,291 7,500 7,000 (500) -6.7% Adjusted to meet forecast52130 - Repairs and Maint- Computers - - - - 0.0%52140 - Repairs and Maint- Copiers 4,745 8,000 8,540 540 6.8% Additional AOC color copier52150 - Repairs and Maint- Comm Equip 1,371 1,000 1,000 - 0.0%52160 - Repairs and Maint- Equipment 18,174 20,000 20,000 - 0.0%52230 - Repairs and Maint- Vehicles 30,044 36,000 36,000 - 0.0%52240 - Repairs and Maint- Office Equip - 2,000 2,000 - 0.0%52280 - Pavement Preservation 651,600 750,000 750,000 - 0.0%53000 - Liability Insurance 89,339 90,058 82,762 (7,296) -8.1% Based on negotiated rates (from County Finance)53010 - Workers Compensation 86,394 92,465 105,696 13,231 14.3% Based on negotiated rates (from County Finance)53020 - Unemployment Claims 11,291 9,151 7,978 (1,173) -12.8% Based on negotiated rates (from County Finance)53060 - General Printing - 1,500 1,500 - 0.0%53070 - Legal Printing 2,328 3,000 3,000 - 0.0%53080 - Mapping 11,814 5,000 13,000 8,000 160.0% bike and road maps53100 - Conferences and Meetings 23,848 18,000 28,100 10,100 56.1% Adjusted to meet forecast53110 - Employee Training 8,187 15,000 18,000 3,000 20.0% Adjusted to meet forecast53120 - Employee Mileage Expense 3,632 4,000 4,000 - 0.0%53130 - General Association Dues 20,286 22,000 24,000 2,000 9.1% Staff professional licenses55000 - Miscellaneous Contractual Exp 155 6,500 6,500 - 0.0%55010 - External Grants 115,000 115,000 130,000 15,000 13.0% Ride in Kane ParaTransit $115,000 and Ride in Kane Mobility Management $15,000

Commodities 2,250,440 2,604,900 2,559,800 (45,100) -1.7%60000 - Office Supplies 22,680 20,000 20,000 - 0.0%60010 - Operating Supplies 15,894 15,000 15,000 - 0.0%60040 - Postage 1,540 3,000 2,000 (1,000) -33.3% Adjusted to meet forecast60050 - Books and Subscriptions 1,684 2,200 2,200 - 0.0%60060 - Computer Software- Non Capital 3,011 - - - 0.0%60070 - Computer Hardware- Non Capital 16,280 18,500 13,000 (5,500) -29.7% 2017 hardware needs60210 - Uniform Supplies 17,043 4,200 20,000 15,800 376.2% Adjusted to meet forecast60330 - Vehicle Parts/Supplies 113,472 120,000 120,000 - 0.0%60340 - Buildings and Grounds Supplies 8,526 10,000 10,300 300 3.0% Adjusted to meet forecast60350 - Road Repair Supplies - - - - 0.0%60360 - Equipment Parts/Supplies 82,963 80,000 80,000 - 0.0%60370 - Tools 11,269 12,000 12,000 - 0.0%60380 - Liquid Salt 1,801 15,000 15,300 300 2.0%60390 - Rock Salt 881,186 840,000 960,000 120,000 14.3% FY17 - 12,000 tons at $80 per ton; FY16 - only 8,400 tons60400 - Crushed Stone 6,190 10,000 10,000 - 0.0%60410 - Culverts 9,942 12,000 12,000 - 0.0%60420 - Road Material 19,012 50,000 50,000 - 0.0%60430 - Sign Material 35,559 50,000 50,000 - 0.0%60440 - Traffic Markers and Barricades 18,903 10,000 10,000 - 0.0%63000 - Utilities- Natural Gas 31,819 45,000 45,000 - 0.0%63010 - Utilities- Electric 27,714 36,000 36,000 - 0.0%63020 - Utilities- Intersect Lighting 732,319 870,000 692,000 (178,000) -20.5% Lower service rates under new traffic maintenance contract63040 - Fuel- Vehicles 144,273 325,000 325,000 - 0.0%64000 - Telephone 30,144 45,000 40,000 (5,000) -11.1% Adjusted to meet forecast64010 - Cellular Phone 17,215 12,000 20,000 8,000 66.7% Adjusted to meet forecast

Capital 15,364,140 26,035,785 45,321,470 19,285,685 74.1%70000 - Computers 1,401 10,000 30,300 20,300 203.0% includes geosystems data collection devices70020 - Computer Software- Capital 110,893 25,000 55,500 30,500 122.0% includes software for Traffic Operations Center70050 - Printers - - - - 0.0%70060 - Communications Equipment - 3,000 3,000 - 0.0%70070 - Automotive Equipment 334,650 480,000 460,000 (20,000) -4.2% based on scheduled replacement plan70080 - Office Furniture 9,159 2,400 42,400 40,000 1666.7% includes new furniture for engineering and construction staff areas70090 - Office Equipment - 2,500 2,500 - 0.0%70100 - Copiers - - - - 0.0%70110 - Machinery and Equipment 71,029 421,000 535,000 114,000 27.1% based on scheduled replacement plan70120 - Special Purpose Equipment 8,095 6,000 6,000 - 0.0%72010 - Building Improvements 1,832,329 710,000 250,000 (460,000) -64.8% Prior year included Arterial Operations Center construction73000 - Road Construction 6,661,558 12,383,484 22,559,119 10,175,634 82.2% Driven by Transportation Improvement Program73010 - Bridge Construction 4,909,594 5,965,649 15,016,240 9,050,591 151.7% Driven by Transportation Improvement Program74010 - Highway Right of Way 1,425,431 6,026,752 6,361,411 334,660 5.6% Driven by Transportation Improvement Program

Debt - - 15,631,352 15,631,352 0.0%89000 - Net Income - - 15,631,352 15,631,352 0.0% Net cash proceeds from debt issuance to be used in future years

Transfers Out 3,654,049 3,632,471 4,323,884 691,413 19.0%99000 - Transfer To Other Funds 3,654,049 3,632,471 4,323,884 691,413 19.0%

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Discussion & Questions

15 Packet Pg. 50

Fiscal 2017 Budget Proposal

Presented to the Committee of the Whole

June 28, 2016

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FY2017 Budget Presentation Overview

FY2017 Organizational Chart

Staffing levels remain unchanged

FY2017 Budget Components

Personnel Budget

Contractual Services Budget

Commodities Budget

Footnotes

FY2017 Budget Summary

Questions

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Kane County Auditor FY2017 Organizational Chart

County AuditorTerry Hunt

FY2017 Salary $88,214Health & Dental Benefits $14,041

FICA/IMRF * $15,543Total $117,798

Chief Deputy AuditorAndrea Rich


FICA/IMRF * $13,215Total $105,033

Staff AuditorMargaret Todd-Cave


FICA/IMRF * $7,947Total $60,352

Administrative AssistantChristina Abbate

FY2017 Part Time Hourly $27,316Health & Dental Benefits N/A

FICA/IMRF * $4,813Total $32,129

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Personnel Budget Salaries and wages have been increased by 2.5% for

staff positions only. No change has been made for

the salary of the elected official.

The net health and dental insurance expenses havebeen based upon the rates projected by the finance

department.

The combined effect on the personnel budget is an

increase of 2.2% over the previous year.

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Contractual Services Budget

The FY2017 budget for contractual services has been

reduced by $5,000 which represents an 11.1%

reduction from the FY2016 amended budget.

FY2017 will be year three of our five year contract with

OpenGov. For reference only, the remainder of the

annual renewal rates for the balance of our contract

period are

1/26/2017 – 2018 $12,500

1/26/2018 – 2019 $14,250

1/26/2019 – 2020 $14,250

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Commodities

The FY2017 budget for commodities was virtually

unchanged, resulting in a very small reduction of

$144 or 1.2% less than was budgeted for the previous

year.


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FY2017 Budget Footnotes

Transition Audit The FY2017 budget has been prepared based upon

the assumption that there will be no need for transition

audit(s) related to changes in elected officials and/or

department directors. Should a transition audit

become necessary, it may be necessary to request asupplemental budget adjustment.

IT Vulnerability Assessment & Penetration Test The FY2016 amended budget includes $25,000 for

contractual services. The VAPT project has been

deferred until after the launch of the new court case

management system. It is likely the VAPT will not

occur in FY2016, and will be rolled over into FY2017.

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Kane County Auditor FY2017 Budget Proposal

2016 2017

6 Mos Actual

Amended Budget

Actual % of Budget

Proposed Budget

Proposed % Change

* Personnel $ 125,400 268,805 46.7% 274,620 2.2%

Contractual 12,500 45,000 27.8% 40,000 -11.1%

Commodities 3,674 11,445 32.1% 11,301 -1.2%

TOTAL $ 141,574 325,250 43.5% 325,921 0.2%

*Personnel includes salaries and wages, plus nethealth and dental insurance.

There is a 2.5% increase for staff salaries and wages.There is no increase for the County Auditor salary.

Health and dental insurance costs at ratesprojected by finance department.

FY2017 Budget Summary

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Questions?

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agenda - tuesday, june 28, 2016 · tuesday, june 28, 2016 county board room agenda 4:00 pm kane...

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