agenda village of homer glen village board meeting

Agenda

Village of Homer Glen

VILLAGE BOARD MEETING

Wednesday, March 25, 2020 – 7:00 p.m.

Village Board Room, 14240 W. 151st Street

A. CALL TO ORDER

B. PLEDGE OF ALLEGIANCE TO THE FLAG

C. ROLL CALL - ESTABLISH QUORUM

D. APPROVAL OF AMENDMENTS TO THE AGENDA

E. REPORTS AND COMMUNICATIONS FROM MAYOR AND OTHER OFFICERS

1. Mayor

2. Trustees

3. Village Clerk

4. Village Attorney

5. Public Safety Officials

6. Village Manager

F. PUBLIC COMMENT (3 Minute limit. Please sign in prior to start of meeting.)

G. CONSENT AGENDA

1. Consider for Approval the Accounts Payable for the Period of March 13, 2020 through March 26, 2020 in

the amount of $431,868.66.

2. Consider for Approval the Treasurer’s Report of Cash and Investments for the Period Ending February 29,

2020.

3. Consider for Approval a Motion to Waive Building Permit Fees for Improvements to the Residence to

Accommodate a Disabled Veteran.

4. Consider for Approval a Motion to Waive Building Permit Fees for the Homer Township Road District for

an Electric Generator, Storage Facility and Interior Renovations.

5. Consider for Approval a Motion to Grant a One-Year Extension of the Special Use Permit for Waterfall

Place, 12500 W. 159th Street, Homer Glen, Illinois.

6. Consider a Motion to Approve a Contract with H.R. Green, for Design and Construction Engineering

Services, for the 2020 Drainage Improvement Program in the Eagle Ridge Subdivision.

H. LEGISLATION AND ACTION ITEMS

1. Consider for Approval a Motion to Assign a Class E Liquor License (Temporary License) to Assumption

Greek Orthodox Church Located at 15625 S. Bell Road, Homer Glen for the “Homer Glen’s Taste of

Greece” Festival Held on July 25 through July 26, 2020.

2. Consider for Approval Ordinance No. 20-006, an Ordinance Amending §83-68 of the Code of the Village

of Homer Glen, Increasing the Number of Class B Liquor Licenses Issued within the Village of Homer

Glen (Mugshots SBAG, LLC., (Owners Steven Wood & John Smogur) d.b.a. Mugshots Sports Bar and

Grill).

3. Consider for Approval Ordinance No. 20-007, an Ordinance Assigning an Available Class B Liquor

License (Restaurant and Bar) to Mugshots SBAG, LLC. (Owners Steven Wood & John Smogur) d.b.a.

Mugshots Sports Bar and Grill).

4. Consider for Approval Ordinance 20-008, an Ordinance Establishing the COVID-19 Emergency Small

Business Assistance Loan Program.

I. WORKSHOP ITEM

1. Discussion of Proposed Amendments to Mayor and Village Board Standard Operating Procedure No. 002.

2. Discussion of Proposed Discretionary General Fund Reserve Transfers at April 30, 2020 – Per Standard

Operating Procedure No. 002.

3. Presentation and Discussion of the Draft FY 2020-2021 Budget.

J. OLD BUSINESS

K. NEW BUSINESS

L. ADJOURNMENT

DISABLED: Any individual requiring special accommodations as specified by the Americans with Disabilities Act is requested

to notify the Village Manager of Homer Glen at (708)301-0632 at least 24 hours in advance of the meeting date.

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AGENDA SUPPLEMENT SHEET

Agenda Item Number: G.3

Village Board Meeting Date: March 25, 2020

Committee Meeting Date: March 4, 2020-A&F

Item Title: Consider a Motion to Waive

Building Permit Fees for

Improvements to the

Residence to Accommodate

a Disabled Veteran.

Committee Recommendation: The Administration and Finance Committee

unanimously approved this recommendation.

Staff Contact: Chief Building Official Joe Baber

Background Information: Staff has been asked to explore the viability of

waiving building permit fees for improvements to the residence of a veteran if the

improvements are required to accommodate a service related disability. A building

permit would still need to be obtained and necessary inspections would be

conducted.

Staff recalls only one instance where a permit was required for improvements to

a disabled veteran’s home. The value of the improvement to the residence was

$131,150.00 and the permit cost was $1,525.35.

The State of Illinois is also considering similar legislation.

Budget Implications: Minimal loss of building permit revenues associated with

the residential improvements to qualifying properties.

Motion for Consideration: Is there a motion to waive Building Permit

Fees for Improvements to the Residence to Accommodate a Disabled

Veteran?


Action Item Number: G.4


Item Title: Consider a Motion to Waive Building Department Permit Fees for the Homer Township Road District for an Electric Generator, Storage Facility and Interior Renovations.

Staff Contact: Village Manager Karie Friling, Chief Building Official Joe Baber

Background Information: On March 14, the Village received a letter (attached) from Homer Township Road District requesting a waiver of fees related to an electric generator, storage facility and interior renovation projects. The projects are all taking place at the Homer Township Road District facility located at 14400 W. 151st St. If the plans are required to be reviewed by a consultant, the costs would be passed on to Homer Township Road District. The cost of such a permit is $8.50 per $1,000 of project cost. Standard Operating Procedure #8, first adopted in February 2013, allows for the waiving of 50% of building permit fees.

Budget Implications: The projects will cost $423,000. The full fee would be $3,595.50. Waiving 50% of the fee, per SOP #2, would total $1797.75. Waiving the fee as this item allows forgoes $1,797.75 in permit revenue.

Motion for Consideration: Is there a motion to waive Building Department permit fees for Homer Township Road District for an Electric Generator, Storage Facility and Interior Renovations located at 14400 W. 151st Street?

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Agenda Item Number: G.5


Item Title: Consider for Approval a Motion

to Grant a One-Year Extension

of the Special Use Permit for

Waterfall Place, 12500 W. 159th

Street, Homer Glen, Illinois.

Staff Contact: Director of Planning and Zoning Gadde.

Background Information: On March 23, 2010, the Waterfall Place project was approved

for a Special Use for a Planned Unit Development (PUD) for the subject property located at

12500 W. 159th Street via Ordinance 10-010. Section 8 of the approval ordinance states that:

“Effective period: The Special Use for Planned Unit Development shall be valid for a

period of seven (7) years from the date of adoption of this ordinance. Final

Development Plan approval shall be obtained by the applicant within three (3) years

of the date of adoption of this Ordinance. The applicant may request an extension of

time for Final Development Plan approval within sixty (60) days of the expiration of

the initial three (3) year period for Final Development Plan approval. This time limit

shall be extended for not less than one (1) year upon reasonable cause shown by the

applicant.”

The petitioner is now requesting their seventh (7th) extension of the Special Use Permit.

Please see the attached extension request and progress report from the applicant, Legacy

Development Group, LLC.

Staff Recommendation: Mr. Predovich, the applicant, noted the preliminary PUD concept

may be modified to replace the banquet space with condos, staying within the building height

Motion for Consideration: Is there a motion to Grant an Extension of

the Special Use for a Planned Unit Development (PUD) to permit the

development of a commercial center, for an additional One (1) Year

Period beginning on March 25, 2020 and continuing through March 25,

2021?

It is further understood that the applicant will seek all zoning approvals

necessary prior to March 25, 2021.

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that was originally approved via PUD process. This may lead to parking adjustments as well.

With these major changes proposed, the applicant will need to submit the revised preliminary

PUD layout along with site plans, landscaping, outdoor lighting details, and elevations, as

part of the zoning approvals, prior to the next expiration – March 25, 2021.

Budget Implications: None.

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EXHIBIT A

SPECIAL USE PERMIT – REQUEST FOR EXTENSION

Please indicate whether the project currently has the financial ability to proceed:

_X__Yes _____No

Please indicate whether the owner or authorized representative intends to proceed with

the development request:

_ X__Yes _____No

Estimated Date of Building Permit Application Submittal: Prior to March 25, 2021 and

once our new drawings (site plan, elevations, architectural, etc.) are prepared to be___

submitted for Village review. ______________________________________________

Estimated Date of Start of Construction: _Once building permit has been approved. __

Please provide brief status update on the project: _Please see the attached project___

summary which provides and update on the Waterfall Place development. Please let us

know should you have any questions or require any clarification. __________________

I would like to request that Village of Homer Glen Board of Trustees consider extending

the special use permit for the Waterfall Place development for an additional period of

time of one (1) year from the date of Village Board approval of this request.

___________________________________________________February 25, 2020____

Property Owner or Authorized Representative Date

CONFIDENTIAL DOCUMENT – Legacy Development Group, LLC Page 1 of 2

417 Ashbury Lane Lemont, IL 60439

Tel: (630) 257-2949 Fax: (630) 225-5169

WATERFALL PLACE PROJECT PROGRESS SUMMARY

Developer: Legacy Development Group, LLC (LDG) Project: Waterfall Place (WFP) a state-of-the-art Lifestyle Entertainment Center Location: 12500 W. 159th St. Homer Glen, IL 60491 (Will County)

Located on 159th St. (One mile west of Will-Cook Road) Parcel: 8.50 Acres / 370,260 Square Feet

Project Progress Timeline:

2020 We have been working with various parties including business partners, developers and

engineering & architectural teams to explore the possibility of our property accommodating

condominiums instead in place of a banquet hall, while adhering to the limits which were originally

approved via our PUD. We will require additional time to develop the required drawings (site plan,

layout, architectural, etc.) to submit to the Village for review.

2019 Judlau has vacated our property and we have been working with them in restoring the site to its

original condition.

2018 Received 2-year extension on permits from Village of Homer Glen.

2018 Acquired bond in the amount of $45K per IDOT requirements.

2018 Successfully negotiated terms with IDOT and obtained permit for intersection improvement.

2018 Worked with IDOT in drawing up plans and satisfied their requirements for ingress/egress access.

2018 Raised additional funding to continue to support the project requirements.

2018 Judlau has been utilizing our property as a staging site to support the 159th St. IDOT expansion.

It is anticipated that they will need to use our property until 2020.

2017 Our property is ready to serve as a staging site supporting the 159th St. IDOT expansion project

until its completion. Currently waiting on Judlau to commence the construction efforts.

2017 Finalized terms with Judlau for utilizing our property as staging site for 159th St. IDOT expansion.

2016 Developed and submitted revised engineering plans to IDOT, IL EPA and Village of Homer Glen.

CONFIDENTIAL DOCUMENT – Legacy Development Group, LLC Page 2 of 2

2016 Working on terms with IDOT, Judlau Contracting and Village of Homer Glen to utilize our site for

staging construction and development of the 159th St. IDOT expansion.

2016 Worked through to resolution the tree ordinance with a commitment to establish a $25k dedicated

tree refurbishment fund to satisfy the requirements of Village of Homer Glen.

2016 Continuing to present Waterfall Place offering to potential tenants and commercial brokers.

2015 Initiated discussions with IDOT and respective contractors to use our property as a staging site in

support of the IDOT expansion project.

2014 Obtained a 5-year extension for mortgage loan with First Community Bank of Homer Glen.

2014 In our commitment to support the IDOT 159th St. expansion, it was decided that the construction

of Waterfall Place will be initiated as IDOT nears completion.

2014 Negotiated a settlement with IDOT in support of them acquiring a portion our property.

2012 IDOT appraised our property at $1.9M and made the initial offer to purchase .53 acres.

2012 Five LDG investors fully funded their investment and secured a seat on the governing board.

2011 LDG expanded its investor pool & Board of Directors who bring multifaceted expertise to the

Waterfall Place development project.

2010 Quantum Marketing acquires ownership in Waterfall Place and joins LDG Board of Directors.

2010 International Contractors Inc. (ICI), an award-winning Elmhurst-based construction company

established in 1982, to serve as general contractor and equity investor in Waterfall Place.

2010 Received approval of zoning request HG-0917-PUD by Village of Homer Glen.

2008 Legacy Development Group secured a loan from First Community Bank of Homer Glen.

2005 Property purchased by co-founder & current member of Legacy’s Board of Directors.

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Action Item Number: G.6


Committee Meeting Date: March 4, 2020 PS&S.

Item Title: Consider a Motion to

Approve a Contract with

H.R. Green, for Design and

Construction Engineering

Services, for the 2020

Drainage Improvement

Program in the Eagle Ridge

subdivision.

Committee Recommendation: The Public Services & Safety Committee voted to

recommend the above motion.

Staff Contact: Development Services Director Salamowicz.

Background Information: As the Board knows, the Village inherited a large

number of drainage issues throughout the community. In order to effectively

manage these drainage issues, staff compiled a list of the issues, which currently

includes over 50 drainage problems, small to large, and has ranked these drainage

problems according to various criteria.

The project identified in the 2020 Drainage Improvement Program, which is

included on the master drainage list, is intended to resolve significant roadway and

property flooding on Eagle Ridge Drive, near the intersection of Grenelefe Lane.

During heavy rain events, the intersection of Eagle Ridge Drive and Grenelefe Lane

floods, causing both roads to be impassible. At times, the flooding on Eagle Ridge

Drive nearly extends to 151st Street. Typically, the water recedes in a short amount

of time, once the rain has subsided.

Motion For Consideration: Is there a motion to approve a Contract with

HR Green for Design and Construction Engineering Services for the 2020

Drainage Improvement Program, in the amount of $25,340.00?

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An RFP was issued for the 2020 Drainage Improvement in Late December of 2019.

Four (4) proposals were received and opened on January, 29, 2020. Below is a

summary of the four (4) proposals:

Engineering Firm Project Cost Const. Management

ESI Consultants $27,360.00 7.25%

HR Green $25,340.00* 7.0%

Milhouse $60,000.00 10%

V3 $91,770.00 8%

* The cost estimate from HR Green included an additional task for sewer cleaning and televising, in the amount of $3,000.00.

It was noted that if this work was not required, that the total proposal amount should be reduced by the cost of this task. As

this was not a requirement of the initial RFP, and this task was not included in any other proposal, the actual amount of the

HR Green proposal is $25,340.00.

Based on the reviews of the RFP submittals and the Village’s experience with HR

Green, especially as they had completed the original Woodbine Area Drainage

Study in 2015 and worked on the previous drainage projects in the Woodbine

Subdivision and the adjacent Heritage Park, it is staff’s recommendation to approve

the contract with HR Green for design and construction engineering services for the

2020 Drainage Improvement Project on Eagle Ridge Drive, in the amount of

$25,340.00.

Budget Implications: The cost for the design and construction engineering

services, in the amount of $25,340, for the above referenced project will be paid out

of the Village’s CIP Bond Fund Acct #72-00-85-640.

AGENDA SUPPLEMENT SHEET Agenda Item Number: H.1 Village Board Meeting Date: March 25, 2020 Item Title: Consider for Approval a Motion to

Assign a Class E Liquor License (Temporary License) to Assumption Greek Orthodox Church Located at 15625 S. Bell Road, Homer Glen for the “Homer Glen’s Taste of Greece” Festival Held on July 25 through July 26, 2020.

Staff Contact: Deputy Clerk Gina Villasenor Background Information: Assumption Greek Orthodox Church is hosting the “Homer Glen’s Taste of Greece” Festival on July 25 through July 26, 2020. They have applied (see attached) for a Class E (Temporary License) liquor license in order to sell wine and/or beer at the event. The fee for a Class E license is $100.00. Per Village Code, the Class E (Temporary License) Liquor License is defined as follows:

i. Authorizes the retail sale of alcoholic liquor, on the premises specified, for consumption on or adjacent to the licensed premises at a picnic, carnival, or similar function. Such temporary licenses are to be granted to local organizations, groups or entities promoting a common object rather than the sale of alcoholic liquor.

Motion for Consideration: Is there a motion to assign a Class E Liquor License (Temporary License) to Assumption Greek Orthodox Church Located at 15625 S. Bell Road, Homer Glen for the “Homer Glen’s Taste of Greece” Festival occurring on July 25 through July 26, 2020?

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ii. Such license shall be authorized on a day-to-day basis, but for not more than seven (7) consecutive days or for intermittent use on not more than seven (7) total days in a consecutive thirty (30) day period.

iii. There shall be no fixed or absolute limits on the number

of such licenses that may be issued to any applicant in a given year or on the number of such license that may be in force or effect at any given time, but the issuance of such licenses shall in all circumstances be subject to the reasonable discretion and control of the Local Liquor Control Commissioner.

iv. The fee for such license shall be $100.00, regardless of the

number of days for which such license is sought. If approved, the Class E liquor license will be granted to Assumption Greek Orthodox Church for the “Homer Glen’s Taste of Greece” Festival scheduled on July 25 through July 26, 2020. Budget Implications: Generally, an application fee is charged for a liquor license. However, temporary liquor licenses are not charged an application fee. The Class E liquor license does cost $100.00. Approval of this item will add $100.00 to the Village’s General Fund revenue receipts - line Item 10-00-02-220.

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Agenda Item Number: H.2


Item Title: Consider for Approval

Ordinance No. 20-006, an

Ordinance Amending §83-68 of

the Code of the Village of Homer

Glen, Increasing the Number of

Class B Liquor Licenses Issued

within the Village of Homer Glen

(Mugshots SBAG, LLC., (Owners

Steven Wood & John Smogur)

d.b.a. Mugshots Sports Bar and

Grill). .

Recommendation: Mayor Yukich, Liquor Commissioner, recommends approval.

Background Information: As the Village Board knows, Class B licenses are for a

Restaurant and Bar. The current annual fee for a Class B license is $2,000.00.

Per §83-66, the Class B (Restaurant and Bar) Liquor License is defined as follows:

Class B: restaurant and bar.

(1) A restaurant and bar license authorizes the retail sale, for consumption on the

licensed premises, of alcoholic liquor by the drink for consumption on the premises,

and beer and vinous beverages by the bottle or carafe, or beer or margaritas by the

pitcher of a capacity not to exceed 60 ounces.

(2) Service of alcoholic liquor shall be only during the time that food is being served

and a full menu is in effect.

Motion for Consideration: Is there a motion to approve Ordinance No. 20-

006, an Ordinance amending §83-68 of the Code of the Village of Homer

Glen, Increasing the Number of Class B liquor licenses issued within the

Village of Homer Glen? It is understood that the number of Class B liquor

licenses (Restaurant and Bar) will increase by one (1).

http://www.ecode360.com/28851652#28851652


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(3) The license shall only be available for premises defined as a "restaurant" herein

containing a minimum area of 1,500 square feet.

(4) The annual fee for a Class B license shall be $2,000.

The reason the Board is being asked to increase the number of available Class B

liquor licenses is because Mugshots SBAG, LLC., (Owners Steven Wood & John

Smogur) d.b.a. Mugshots Sports Bar and Grill) applied for a liquor license (see

attached). Mugshots is located at 13031 W. 143rd Street.

The attached ordinance allows for the increase in the number of Class B liquor

licenses available. The next item from this meeting’s packet, requires further Board

action to actually award the liquor license to Mugshots SBAG, LLC., (Owners Steven

Wood & John Smogur) d.b.a. Mugshots Sports Bar and Grill).

Budget Implications: Section 83-67 of the Code allows for a reduced initial liquor

license fee when the applicant applies for the license after November 1. “The first and

initial liquor license fee for new liquor licenses issued between November 1 and April

30 for any year shall be in an amount equal to one-half the annual fee plus a

nonrefundable fee of one thousand dollars to defray costs of investigating the

applicant.” Given the timing of the application and issuance of the license, the Liquor

Commissioner has agreed to allow the prorated fee. Consequently, the applicant is

required to pay $1,000 for the liquor license and $1,000 for the application.

Approval of this item will add $2,000.00 to the Village’s revenue receipts - line Item

10-00-02-220.



THE VILLAGE OF HOMER GLEN

WILL COUNTY, ILLINOIS

ORDINANCE NUMBER 20-006

AN ORDINANCE AMENDING §83-68 OF THE CODE OF THE VILLAGE OF HOMER GLEN, INCREASING THE

NUMBER OF CLASS B LIQUOR LICENSES ISSUED WITHIN THE VILLAGE OF HOMER GLEN, WILL

COUNTY, ILLINOIS

GEORGE YUKICH, Village President CHRISTINA NEITZKE-TROIKE, Village Clerk

BRIAN BURIAN KEITH GRAY ANN HOLTZ

RUBEN PAZMINO BETH RODGERS SHARON SWEAS

Trustees

Published in pamphlet form by authority of the Village President and Trustees of the Village of Homer Glen on 03/25/20.

AN ORDINANCE AMENDING§83-68 OF THE CODE OF THE VILLAGE OF HOMER GLEN, INCREASING THE NUMBER OF CLASS B LIQUOR LICENSES ISSUED WITHIN THE VILLAGE OF HOMER GLEN, WILL COUNTY, ILLINOIS

[Creating One Class B License for a Restaurant and Bar]

WHEREAS, the Village of Homer Glen, Will County, Illinois (the “Village”) is a home rule municipality pursuant to Section 6(a), Article VII of the 1970 Constitution of the State of Illinois, and as such may exercise any power and perform any function pertaining to its government and affairs; and

WHEREAS, an application for a "Class B" liquor license was filed with and

reviewed by the Liquor Control Commissioner, with said application being for one (1) Class B license.

NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND VILLAGE BOARD OF TRUSTEES OF THE VILLAGE OF HOMER GLEN, WILL COUNTY, ILLINOIS, THAT:

Section 1: Recitals – The foregoing recitals are hereby incorporated into this

Ordinance as if fully set forth herein. Section 2: Amendment to §83-68 of the Code of the Village of Homer Glen – §83-

68 of the Code of the Village of Homer Glen as presently existing is hereby amended to provide for the addition of one (1) new Class B – Restaurant and Bar license beyond those presently authorized and available.

Section 3: Severability - The various portions of this Ordinance are hereby expressly declared to be severable, and the invalidity of any such portion of this Ordinance shall not affect the validity of any other portions of this Ordinance, which shall be enforced to the fullest extent possible. Section 4: Repealer - All Ordinances or portions of Ordinances previously passed or adopted by the Village of Homer Glen that conflict with or are inconsistent with the provisions of this Ordinance are hereby repealed. Section 5: Effective Date - This Ordinance shall be in full force and effect from and after its passage and approval.

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Adopted this 25th day of March pursuant to a roll call vote as follows:

YES NO ABSENT PRESENT Burian Pazmino Gray Holtz Sweas Rodgers Yukich (Village President)

TOTAL APPROVED by the Village President on March 25, 2020.

George Yukich Village President

ATTEST: Christina Neitzke-Troike Village Clerk

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Committee Meeting Date: None.

Item Title: Consider for Approval Ordinance

No. 20-007, an Ordinance

Assigning an Available Class B

Liquor License (Restaurant and

Bar) to Mugshots SBAG, LLC.,

(Owners Steven Wood & John

Smogur) d.b.a. Mugshots Sports

Bar and Grill).

Staff Contact: Deputy Clerk Gina Villasenor

Recommendation: Mayor Yukich, Liquor Commissioner, recommends approval.

Background Information: If agenda item H.2 was approved then there is one (1)

Class B liquor license available within the Village of Homer Glen. The annual fee

for a Class B license is currently $2,000.00.

This particular Ordinance, if approved, assigns the newly available Class B license

to Mugshots SBAG, LLC., (Owners Steven Wood & John Smogur) d.b.a. Mugshots

Sports Bar and Grill), located 13031 W. 143rd Street, Homer Glen, IL.

The application is attached.

Budget Implications: An application for a liquor license costs $1,000.00 and a Class

B liquor license as of November 1 costs $1,000.00. Approval of this item will add

$2,000.00 to the Village’s revenue receipts - line Item 10-00-02-220.

Motion for Consideration: Is there a motion to approve Ordinance No. 20-

007, an Ordinance assigning an available Class B liquor license

(Restaurant and Bar) to Mugshots SBAG, LLC., (Owners Steven Wood &

John Smogur) d.b.a. Mugshots Sports Bar and Grill), located at 13031 W.

143rd Street, Homer Glen, IL?




AN ORDINANCE ASSIGNING AN AVAILABLE CLASS B LIQUOR LICENSE (RESTAURANT AND BAR) TO

MUGSHOTS SBAG, LLC., (OWNERS STEVEN WOOD AND JOHN SMOGUR) D.B.A. MUGSHOTS SPORTS BAR

AND GRILL, 13031 W. 143RD STREET HOMER GLEN, WILL COUNTY, ILLINOIS


BRIAN BURIAN KEITH GRAY ANN HOLTZ

RUBEN PAZMINO BETH RODGERS SHARON SWEAS

Published in pamphlet form by authority of the Village President and Trustees of the Village of Homer Glen on 03/25/20.

AN ORDINANCE ASSIGNING AN AVAILABLE CLASS B

LIQUOR LICENSE (RESTAURANT AND BAR) TO MUGSHOTS SBAG, LLC., (OWNERS STEVEN WOOD AND JOHN SMOGUR) D.B.A. MUGSHOTS

SPORTS BAR AND GRILL, 13031 W. 143RD STREET, HOMER GLEN, WILL COUNTY, ILLINOIS

WHEREAS, the Village of Homer Glen, Will County, Illinois (the “Village”) is a

home rule municipality pursuant to Section 6(a), Article VII of the 1970 Constitution of the State of Illinois, and as such may exercise any power and perform any function pertaining to its government and affairs; and

WHEREAS, an application for a "Class B" liquor license was filed with and reviewed by the Liquor Control Commissioner, with said application being for one (1) Class B license.

NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND VILLAGE BOARD OF TRUSTEES OF THE VILLAGE OF HOMER GLEN, WILL COUNTY, ILLINOIS, THAT:

Section 1: Recitals – The foregoing recitals are hereby incorporated into this

Ordinance as if fully set forth herein. Section 2: Awarding of a Class B (Restaurant and Bar) Liquor License – One (1)

Class B Liquor License is hereby assigned to Mugshots SBAG, LLC., (Owners Steven Wood & John Smogur) d.b.a. Mugshots Sports Bar and Grill)., located 13031 W. 143rd Street, Homer Glen, IL. It is understood that the liquor license holder must abide by all State and Local laws, ordinances and statues related to securing and maintaining said license.

Section 3: Severability - The various portions of this Ordinance are hereby expressly declared to be severable, and the invalidity of any such portion of this Ordinance shall not affect the validity of any other portions of this Ordinance, which shall be enforced to the fullest extent possible. Section 4: Repealer - All Ordinances or portions of Ordinances previously passed or adopted by the Village of Homer Glen that conflict with or are inconsistent with the provisions of this Ordinance are hereby repealed. Section 5: Effective Date - This Ordinance shall be in full force and effect from and after its passage and approval.

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Adopted this 25th day of March pursuant to a roll call vote as follows:

YES NO ABSENT PRESENT Burian Gray Pazmino Holtz Sweas Rodgers Yukich (Village President)

TOTAL APPROVED by the Village President on March 25, 2020.



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Committee Meeting Date: None.

Item Title: Consider for Approval Ordinance 20-

008, an Ordinance Establishing the

COVID-19 Emergency Small Business

Assistance Loan Program.

Staff Contact: Village Manager Karie Friling, Finance Director John Sawyers and

Economic Development Director Janie Patch.

Recommendation: Village Manager Karie Friling recommends approval.

Background Information: On March 11, 2020, the World Health Organization

characterized the COVID-19 outbreak as a pandemic. In response to the public health

threat, Governor Pritzker issued Executive Order 2020-07 suspending on-premises

consumption of food or beverages in restaurants, bars, grocery stores, and food halls

beginning March 16, 2020 at 9 p.m. through March 30, 2020. The duration and full impact

of the COVID-19 outbreak on the economy is unknown. Mandated reduced operations at

Homer Glen’s restaurants is highly disruptive and some businesses, including non-

retailers, may ultimately have to close.

The Village has the opportunity to proactively respond to the COVID-19 outbreak given the

projected surplus in the FY20 budget. The proposed program would financially assist small

businesses with working capital to help Keep the Lights On. The proposed program is

described in Attachment 2. Under the proposed guidelines, up to a $10,000 line of credit

would be available to eligible businesses. The loans would be offered at zero percent (0%)

interest. The Application Form is attached. The other required forms and agreement are

currently under review by the Village Attorney.

Budget Implications: Proposed funding would utilize $150,000 from the FY20 budget

surplus.

Attachments

1 Ordinance 20-008

2 Program Description

3 Application Form

Motion for Consideration: Is there a motion to approve Ordinance 20-008, an

Ordinance Establishing the COVID-19 Emergency Small Business Assistance

Loan Program?




AN ORDINANCE AN ORDINANCE ESTABLISHING THE

COVID-19 EMERGENCY SMALL BUSINESS ASSISTANCE LOAN PROGRAM


BRIAN BURIAN

RUBEN PAZMINO KEITH GRAY ANN HOLTZ

BETH RODGERS SHARON SWEAS

Trustees

Published in pamphlet form by authority of the President and Village Board on 03/25/2020 Mahoney, Silverman & Cross, LLC, Village Attorneys – Joliet, Illinois 60435

1

ORDINANCE NO. 20-008 Dated: March 25, 2020

ORDINANCE NO. 20-008

AN ORDINANCE ESTABLISHING THE COVID-19 EMERGENCY SMALL BUSINESS ASSISTANCE LOAN PROGRAM

WHEREAS, Governor Pritzker declared all counties in the State of Illinois as a disaster area on March 9, 2020 ("Gubernatorial Disaster Proclamation"); and, WHEREAS, on March 11, 2020, the World Health Organization characterized the COVID-19 outbreak as a pandemic; and, WHEREAS, the Governor issued Executive Order 2020-07 that suspended on-premises consumption of food or beverages in restaurants, bars, grocery stores, and food halls beginning March 16, 2020 at 9 p.m. through March 30, 2020 to protect the public's health in response to this COVID-19 outbreak; and, WHEREAS, the Mayor and the Board of Trustees have determined that it is in the best interest of the Village to financially assist small businesses to survive short-term disruptions to business operations due to COVID-19; and, WHEREAS, the Village has a projected surplus in the FY2019-2020 budget that enables the creation of a COVID-19 emergency financial assistance program for small businesses experiencing working capital issues; and, WHEREAS, the Proposed COVID-19 Emergency Small Business Assistance Loan Program is described on Exhibit A attached hereto. NOW, THEREFORE, BE IT ORDAINED by the Village President and Village Board of Trustees of the Village of Homer Glen, Will County, Illinois, by and through its Home Rule Powers, as follows:

Section 1: Incorporation of Recitals. The foregoing recitals are hereby incorporated into this Ordinance as if fully set forth herein.

Section 2: Program Establishment. The Village hereby establishes the COVID-19

Emergency Small Business Assistance Loan Program to provide financial assistance to eligible independently-owned businesses in Homer Glen to help them survive current disruptions to their businesses.

Section 3: Severability. The various portions of this Ordinance are hereby expressly

declared to be severable, and the invalidity of any such portion of this Ordinance shall not affect the validity of any other portions of this Ordinance, which shall be enforced to the fullest extent

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ORDINANCE NO. 20-008 Dated: March 25, 2020

possible.

Section 4: Repealer. All Ordinances or portions of Ordinances previously passed or adopted by the Village of Homer Glen that conflict with or are inconsistent with the provisions of this Ordinance are hereby repealed.

Section 5: Effective Date. This Ordinance shall be in full force and effect from and after

its passage and approval. Adopted this 25th day of March, 2020 pursuant to a roll call vote as follows:

YES

NO

ABSENT

PRESENT

Burian

Gray

Holtz

Pazmino

Rodgers

Sweas

Yukich (Village President)

TOTAL

-

APPROVED by the Village President on March 25, 2020.



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EXHIBIT A

PROGRAM DESCRIPION

EXHIBIT B APPLICATION FORM

EXHIBIT C PERSONAL GUARANTEE FORM

EXHIBIT D CREDIT CHECK AUTHORIZATION FORM

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VILLAGE OF HOMER GLEN

COVID-19 EMERGENCY SMALL BUSINESS ASSISTANCE LOAN PROGRAM

(ZERO PERCENT (0%) INTEREST BUSINESS LINE OF CREDIT)

Purpose – Partnering to Keep the Lights On The Mayor and The Board of Trustees have determined that it is in the best interest of the Village to financially assist small businesses to survive short-term disruptions to business operations due to COVID-19. Program Funding Proposed Village funding of $150,000 from the FY20 budget surplus. There may be potential additional funding as the program is assessed. How Does the Assistance Work?

Priority for assistance is ranked in the following order: 1) Restaurants and other commercial space businesses MANDATED closed or reduced operations by the State; 2) Other Commercial Space Retailers; 3) All Other Commercial Space Non-Retail Businesses.

Zero percent (0%) interest business line of credit. The business repays only what they withdraw, at zero percent (0%) interest.

$10,000 combined maximum credit limit per business during the life of the program.

During the first 30 days following approval, a minimum draw of $1,000 up to a maximum of $5,000 line of credit is available.

During the second 30-day period, an additional minimum draw of $1,000 up to $5,000 maximum line of credit is available.

Any balance in the combined maximum credit limit beyond the second 30-day period can be requested in increments of $1,000 minimum up to $5,000 maximum per 30-day period if the program still has available funds.

Full repayment must be completed within 12 months of the final line of credit amount extended but no later than March 31, 2021.

A series of repayment installments completed by the deadline is acceptable.

The Program will extend credit (a minimum draw of $1,000 up to a maximum of $5,000 for each 30-day period from the first benefit) for up to six months from April 1, 2020. This time period can be further extended by the Village Board.

No collateral is required.

No fee to apply.

The Village will wire approved funds to the business bank account. Business Eligibility

The business must have been open on March 16, 2020, (the effective date of the Governor’s Executive Order) and at the time of application for assistance under this Program. Businesses that subsequently closed after March 16, 2020 must demonstrate that their operation is reopened and conducting business prior to receiving approved funds.

For-profit only.

The business is physically located, officially licensed and operates legally in Homer Glen.

Independently-owned (one business location only operating in Homer Glen).

Meets “small business” definition based on annual gross revenues less than $1,500,000. For businesses open less than one year, YTD gross revenues are less than an average of $125,000 per month. Minimum time in business in Homer Glen: 3 months as of March 16, 2020 (effective date of Governor’s Executive Order).

Information Needed to Apply

Information about the applicant and any partners or shareholders.

Social Security Number(s) (SSN) required and Federal ID Number (FEIN) as applicable.

Illinois Business Tax Number (IBT).

Credit report no more than 30 days old submitted with the application.

Six (6) months of sales tax returns (Form IL ST-1) and one of the following: a) Most recent income tax return; or, b) Audited financial statement.

Completed Personal Guaranty form with notarized signature to ensure full payback to Village. For business partnerships, Personal Guaranty will be required for each partner.

Completed Credit Check Authorization form. The Village reserves the right to conduct a credit check or D&B report.

An estimate of how much working capital funding is needed (up to the maximum line of credit amount).

Pending approval, the Village will need a completed bank routing form to wire the approved funds.

Any confidential information will be redacted and is not subject to FOIA. Application Review & Approval Process

Administrative review by Village Manager, Finance Director and Economic Development Director.

Final Approval for Funds Disbursement by Village Manager and Mayor. Non-Repayment Recourse

Failure to fully repay 100% of the funding extended to applicants by the deadline is grounds for the Village to initiate the following measures to recoup full reimbursement: a) reporting to credit agencies; b) pursuing the personal guarantee; c) closing the business per the Village Business License Code; and d) such other measures as the Village may deem appropriate in its sole discretion.

FAQs What is a Working Capital Loan? Working capital is what enables businesses to effectively manage business cash flow, even during times of financial instability. ‘”Working capital loan” refers to any type of financing that helps a business cover everyday expenses. These loans can be used for short-term operational costs like rent, payroll, and accounts payable. These loans are not used for long-term investments or purchases. What is a Business Line of Credit? A business line of credit is a type of business financing that allows funds to be used on an as-needed basis and up to a specified limit. Unlike term loans that provide a lump-sum of money to a borrower, a small business line of credit doesn’t place business owners under pressure to use all of the funds available. The money is there when needed.

Village of Homer Glen COVID-19 Emergency

Small Business Loan Assistance Program (Zero Percent (0%) Interest Business Line of Credit)

Application

March 25, 2020

14240 W. 151 Street – Homer Glen, IL 60491 – (708) 301-0632

LOAN ASSISTANCE AVAILABLE

COVID-19 EMERGENCY SMALL BUSINESS ASSISTANCE

The following describes the business loan assistance that is available.

Priority for assistance is ranked in the following order: 1) Restaurants and other commercial space businesses MANDATED closed by the State 2) Other Commercial Space Retailers 3) All Other Commercial Space Non-Retail Businesses

Zero percent (0%) interest business line of credit. The business repays only what they withdraw, at zero percent (0%) interest.

$10,000 combined maximum credit limit per business during the life of the program. During the first 30 days following approval, a minimum draw of $1,000 up to a maximum of $5,000

line of credit is available. During the second 30-day period, an additional minimum draw of $1,000 up to $5,000 maximum

line of credit is available. Any balance in the combined maximum credit limit beyond the second 30-day period can be

requested in increments of $1,000 minimum up to $5,000 maximum per 30-day period if the program still has available funds.


A series of repayment installments completed by the deadline is acceptable. The Program will extend credit (a minimum draw of $1,000 up to a maximum of $5,000 for each

30-day period from the first benefit) for up to six months from April 1, 2020. This time period can be further extended by the Village Board.

No collateral is required. No fee to apply. The Village will wire approved funds to the business bank account.

Any questions, please call

Economic Development Director Janie Patch at 708-737-7697 (direct).

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ELIGIBLE BUSINESSES

INFORMATION NEEDED TO APPLY

The following describes business eligibility for assistance.

The business must have been open on March 16, 2020, (the effective date of the Governor’s Executive Order) and at the time of application for assistance under this Program. Businesses that subsequently closed after March 16, 2020 must demonstrate that their operation is reopened and conducting business prior to receiving approved funds.

For-profit only. The business is physically located, officially licensed and operates legally in Homer Glen. Independently-owned (one business location only operating in Homer Glen). Meets “small business” definition based on annual gross revenues less than $1,500,000. For

businesses open less than one year, YTD gross revenues are less than an average of $125,000 per month.

Minimum time in business in Homer Glen: 3 months as of March 16, 2020 (effective date of Governor’s Executive Order).

The following describes the information that is needed to apply.

Information about the applicant and any partners or shareholders. Social Security Number(s) (SSN) required and Federal ID Number (FEIN) as applicable. Illinois Business Tax Number (IBT). Credit report no more than 30 days old submitted with the application. Six (6) months of sales tax returns (Form IL ST-1) and one of the following:

o a) Most recent income tax return; or, o b) Audited financial statement.

Completed Personal Guaranty form with notarized signature to ensure full payback to Village. For business partnerships, Personal Guaranty will be required for each partner.

Completed Credit Check Authorization form. The Village reserves the right to conduct a credit check or D&B report.

An estimate of how much working capital funding is needed (up to the maximum line of credit amount).


Any confidential information will be redacted and is not subject to FOIA.

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NON-PAYMENT RECOURSE

APPLICATION REVIEW & APPROVAL PROCESS

The following describes the Village’s application review and approval process.

Administrative review by Village Manager, Finance Director and Economic Development Director. Final Approval for Funds Disbursement by Village Manager and Mayor.

The following describes the Village’s possible non-payment recourse actions.

Failure to fully repay 100% of the funding extended to applicants by the deadline is grounds for the Village to initiate the following measures to recoup full reimbursement: a) reporting to credit agencies; b) pursuing the personal guarantee; c) closing the business per the Village Business License Code; and d) such other measures as the Village may deem appropriate in its sole discretion.

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ASSISTANCE PROCESS

The following steps outline the Program assistance process.

STEP 1: FORMAL APPLICATION

Download the following required forms from the Village website at _________(link)_______________ o Application form; o Personal Guaranty form; o Credit Check Authorization form; and, o Pending approval, the Bank Routing form.

Use any of the following methods to submit the application and required documents: o Email to [email protected] o FAX to 708-301-8407 o Hand deliver to Village Hall and place in secure mail box at front entrance. o Postal mail to Village of Homer Glen, 14240 W. 151st Street, Homer Glen, IL 60491, ATTENTION:

JANIE PATCH

STEP 2: ADMINISTRATIVE REVIEW

Administrative review by Village Manager, Finance Director and Economic Development Director. Final Approval for Funds Disbursement by Village Manager and Mayor.

STEP 3: RECEIVE LOAN ASSISTANCE

Pending approval, the Applicant must provide a completed bank routing form for the Village to wire the approved funds.

The Village will wire approved funds to the business bank account.

STEP 4: REPAY THE VILLAGE


A series of repayment installments completed by the deadline is acceptable. The business repays only what they withdraw, at zero percent (0%) interest.

Any questions, please call

Economic Development Director Janie Patch at 708-737-7697 (direct).

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mailto:[email protected]

APPLICATION FORM


APPLICANT INFORMATION NAME: SOCIAL SECURITY NUMBER: HOME ADDRESS: CITY:

STATE: ZIP CODE:

EMAIL: PHONE (CELL PREFERRED):

FAX:

BUSINESS LOCATION: BUSINESS NAME: BUSINESS ADDRESS:

CITY:

STATE: ZIP CODE:

BUSINESS EMAIL: PHONE (CELL PREFERRED):

FAX:

BUSINESS PARTNER INFORMATION (IF APPLICABLE): NAME: SOCIAL SECURITY NUMBER: HOME ADDRESS: CITY:

STATE: ZIP CODE:

EMAIL:

PHONE (CELL PREFERRED: FAX:

BUSINESS PARTNER INFORMATION (IF APPLICABLE): NAME: SOCIAL SECURITY NUMBER: HOME ADDRESS: CITY:

STATE: ZIP CODE:

EMAIL:

PHONE (CELL PREFERRED): FAX:

Complete same information for all additional owners/shareholders on another sheet.

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APPLICATION FORM


CHECK ALL THAT APPLY:

Restaurant or other commercial space business MANDATED closed by the State

Other Commercial Space Retailer

Other Commercial Space Non-Retail Business

The business is actively open and conducting business at the time of application.

The business is for-profit.

The business is physically located, officially licensed and operates legally in Homer Glen.

The business is independently-owned (one business location only operating in Homer Glen).

The business has annual gross revenues less than $1,500,000. For businesses open less than

one year, YTD gross revenues are less than an average of $125,000 per month.

FILL IN THE REQUESTED INFORMATION: _______________ Month/Year the business opened under current ownership. _______________ Federal ID Number (FEIN), as applicable. _______________ Illinois Business Tax Number (IBT). $______________ Estimate how much working capital funding is needed (up to the maximum line of credit amount).

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DISCLOSURE OF BENEFICIARIES

1. Nature of Applicant (Please check one):

Individual Trust/Trustee Corporation/Limited Liability Co.

Partnership Land Trust/Trustee Joint Venture

2. If applicant is an entity other than described in Section 1, briefly state nature and characteristics of applicant:

__________________________________________________________________________________

3. If your answer to Section 1 is anything other than individual, identify by name and address each person or entity with an ownership interest of 5% or more of the Applicant or who otherwise has a proprietary interest, interest in profits and losses, or right to control such entity:

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

4. Name, address, and capacity of person making this disclosure on behalf of the applicant:

__________________________________________________________________________________

__________________________________________________________________________________

Note: In the event your answer to Section 3 identifies entities other than an individual, additional disclosures are required for each entity.

DESCRIPTION OF PROPOSAL/USE:

______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Verification

As the undersigned, I hereby state the that I am the person making this disclosure on behalf of the applicant, that I am duly authorized to make this disclosure, that I have read the above and foregoing Disclosure of Beneficiaries, and that the statements contained therein are true in both substance and fact.

Signature ______________________________

Subscribed and Sworn to before me this _____________ day of _____________, 20___

____________________________________

Signature & Seal of Notary Public

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CHECKLIST: REQUIRED DOCUMENTS

APPLICANT AUTHORIZATON

APPLICATION FORM


The following documents must be submitted for applications to be considered complete.

Application form completed.

Credit report no more than 30 days old.

Six (6) months of sales tax returns (Form IL ST-1) and one of the following: a) Most recent income tax return; or, b) Audited financial statement.

Completed Personal Guaranty form with notarized signature to ensure full payback to Village. For business partnerships, Personal Guaranty is required for each partner.

Completed Credit Check Authorization form.


APPLICANT AUTHORIZATION: As the undersigned, I hereby attest that I have full legal authorization to file this application. I certify that the information submitted herewith is true and correct.

SIGNATURE OF APPLICANT: DATE:

PRINTED APPLICANT NAME:

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Action Item Number: I.1

Village Board Meeting Dates: March 25, 2020

Item Title: Discussion of Proposed Amendments to Mayor and Village Board Standard Operating Procedure No. 002.

Staff Contact: Finance Director Sawyers, Assistant to the Village Manager Walsh Background: The Village Board recently amended SOP 2 on September 25, 2019 to reflect the impact of early payoff of the 2012 General Obligation bonds. Consequently, the current proposed changes to SOP 2 are to rename the former Debt Service Fund to Home Rule Sales Tax Fund and expand its purpose to include fund equity transfers. The Capital Project Bond Fund has also been updated to include Heritage Park (Option D) as an eligible expenditure. With the Fiddyment Sewer line expected to become operational in FY 2021, a new “business-type” fund has been added to SOP #2. The new Water Management Fund will be in effect to record all revenues and expenditures directly from Fiddyment Creek sewer line operations. The Mayor and Village Board’s Standard Operating Procedure No. 002 establishes guidelines for budgeting, financial planning and accounting. Staff is recommending an amendment to SOP No. 002 reflect the changes identified in the background section. Attached are the redlined pages of SOP No. 002 showing the proposed changes and also a clean copy for review. Formal Board action will be required to authorize the proposed changes to SOP No. 2. Budget Implications: Fund 65 is renamed the Home Rule Sales Tax Fund and new Fund 16 - Water Management Fund has been added to the draft budget document.

Motion for Discussion Only: Discussion of Proposed Amendments to Mayor and Village Board Standard Operating Procedure No. 002.

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Mayor & Village Board Standard Operating Procedure – No. 002 Date Adopted: November 22, 2011 Date Last Revised: September 25, 2019April 4, 2018 Mayor and Village Board Standard Operating Procedure No. 002, having been first adopted by the Mayor and Village Board on November 22, 2011, shall:

1. Be updated on at least an annual basis; 2. Be administered by the Mayor and Village Manger; and 3. Serve as the Villages Account Fund Guidelines for the purpose of

budgeting and financial planning.

Signed: ______________________ Date: March 25, 2020September 25, 2019

THE VILLAGE’S ACCOUNTING FUND GUIDELINES The Mayor and Village Board have hereby established Accounting Fund Guidelines. This SOP will serve as the Village’s Accounting Fund Guidelines for the purpose of budgeting and financial planning. Guidelines are hereby established for each and every fund the Village utilizes in its budgeting process. Each individual fund guideline will include the following information:

Fund Purpose Projected Fund Balance – Based on Budget Surplus (Deficit) Suggested Minimum Fund Balance Suggested Maximum Fund Balance Major Sources of Revenue Traditional Areas of Expenditures Expenditure Limitations

As with all Mayor and Village Board SOP’s, the document shall be updated annually.

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GENERAL FUND (Fund 10) Fund Type – General – The General Fund accounts for all revenue and expenditures of a governmental unit that are not accounted for in other funds. Purpose – The General Fund serves to finance the Village’s daily operations. Projected Fund Balance – Based on FY 202018 Estimated Operating Surplus (Deficit) - $5,265,0004,600,000 at 04/30/202018. Suggested Minimum Fund Balance – The greater of $2,250,000 or three months of the current fiscal year’s operating budget. Suggested Maximum Fund Balance – The greater of $3,800,000 or six months of the current fiscal year’s operating budget. Any amount over the maximum fund balance could be transferred to the Park and Recreation Fund or Capital Project Fund, by Village Board approval. Major Sources of Revenue – Sales Taxes, State Income Tax, Intergovernmental Reimbursements, Local Use Tax, Licenses, Fines, Cable and NICOR Franchise Fees, Gaming Tax, Other Fees and Development Revenue. Traditional Areas of Expenditures – Personnel Services and Benefits, Commodities, Contractual Services, Repairs, Maintenance and Equipment. Limitations – As recorded in the Illinois State Statutes governing the operations of home rule government.

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SPECIAL EVENTS FUND (Fund 12)

Fund Type – General Fund - Restricted – General Funds (Restricted) are used to account for the accumulation of surpluses and/or deficits from the Village’s co-sponsored community festival and other special events. Purpose – To account for the Village co-sponsored community festival and other special events. The annual operating surplus and/or deficit will be set aside as restricted general fund balance for the intent of offsetting future event costs. Projected Fund Balance – Based on FY 202018 Estimated Operating Surplus (Deficit) - $30,00048,000 at 04/30/202018. Suggested Minimum Fund Balance – $30,000 Suggested Maximum Fund Balance – $60,000 Source of Revenue – Original transfer from Village General Fund and gross receipts, profits, from yearly festival special events and sponsorship program. Traditional Areas of Expenditures – Traditional festival expenditures to include entertainment, carnival, fireworks, insurance, staff support liaison and other festival expenditures. Future Needs – Continued festival surpluses to defray event costs. Limitations – Limited to Village’s Community Festival Event. Fund balance in excess of $60,000 could be transferred back into the Village’s unreserved general fund balance, by Village Board approval.

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ENVIRONMENT FUND (Fund 14)

Fund Type – General Fund - Restricted – General Funds (Restricted) are used to account for the environment related revenues and expenditures. Purpose – To account for environmental revenues and expenditures. The annual operating surplus or deficit from environmental activities will be set aside as restricted general fund balance for the intent of offsetting future environmental initiatives. Projected Fund Balance – Based on FY 202018 Estimated Budget Surplus (Deficit) - $45,00058,000 at 04/30/202018. Suggested Minimum Fund Balance – Undetermined. Suggested Maximum Fund Balance – $60,000. Any amount over the maximum fund balance could be transferred to the General Fund, Park and Recreation Fund, Tree Replacement Fund or Capital Project Fund, by Village Board approval. Source of Revenue – Environmental surcharge fee from the refuse service provider. Traditional Areas of Expenditures – Traditional environmental programming expenditures to include tree plantings, staff support liaison, environmental education, paper shredding/recycling events and household hazardous waste events, earth day ~ arbor day event, electronic recycling expenditures, environmental association memberships, stargazing events and watershed initiatives. Future Needs – Continued surcharge to fund program expenses. Limitations – Limited to Village environmental initiatives. Fund balance in excess of $60,000 could be transferred back into the Village’s unreserved general fund balance or other capital project funds, by Village Board approval.

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MOTOR FUEL TAX FUND (Fund 20) Fund Type – Special Revenue – Used to account for revenue derived from specific taxes or other earmarked revenue sources. Purpose – The maintenance and construction of public transportation infrastructure as approved and allowed by the Illinois Department of Transportation. Projected Fund Balance – Based on FY 202018 Estimated Operating Surplus (Deficit) - $363,0002,464,000 at 04/30/202018. Suggested Minimum Fund Balance – The greater of $250,000 or three months of the current fiscal year’s MFT revenue. Suggested Maximum Fund Balance – This depends on our future needs based on our long term Capital Improvement Program. Source of Revenue – Motor Fuel Tax Allotments. Motor Fuel Tax Allotments are based on fuel taxes charged by the state and reapportioned to local municipalities on a per capita basis. Traditional Areas of Expenditures – Street repairs and maintenance, street light repair, traffic light repair, right-of-way acquisition, Homer Township Road District I/G road maintenance agreement and drainage projects. Other Possible Areas of Expenditures – Personnel Services and benefits, Street ROW mowing and maintenance. Future Needs – Ongoing. Limitations - All projects must be approved by the Illinois Department of Transportation.

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PARKS AND RECREATION FUND (Fund 50)

Fund Type – Special Revenue – Used to account for revenue derived from specific taxes and fees and other earmarked revenue sources. Purpose – The Fund will be used for major parks and recreation projects as approved by the Village Board and park facilities maintenance. Projected Fund Balance – Based on FY 202018 Estimated Operating Surplus (Deficit) - $2,467,0004,096,000 at 04/30/202018. Suggested Minimum Fund Balance - This depends on the Village’s future needs based on the long-term Parks and Recreation Capital Improvement Program. Suggested Maximum Fund Balance – This depends on the Village’s future needs based on the long-term Parks and Recreation Capital Improvement Program. Source of Revenue – Developer’s obligations - This revenue/improvement source is directly dependent upon the completion of existing and new housing developments. This source of revenue is dependent on available property and the housing development market. Local motor fuel tax and CMAQ grants are another source of revenue and Equity Transfers from other funds.. Traditional Areas of Expenditures – Development, iImprovements to and maintenance of the Village’s Park Properties. and Expansion and maintenance of the Village’s Heroes Trail system. Future Needs – Continued local motor fuel tax revenue and developer fees to support ongoing parks and recreation improvement projects and maintenance. Limitations – Expenditures are limited to capital improvement projects involving the Village’s parks and recreation programs and maintenance of the park and trail systems.

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HOME RULE SALES TAX FUND FORMERLY CALLED DEBT SERVICE FUND (Fund 65)

Fund Type – Special RevenueDebt Service – Used to account for revenue derived from specific taxes or other earmarked revenue sources.Debt Service Funds are used to account for the payment of bond principal and interest. Purpose – To account for the home rule sales tax revenue collections, debt repayment and fund equity transfers.s pledged against 2012A bond issue and retirement of debt per bond amortization schedule. Projected Fund Balance – Based on FY 202018 Estimated Operating Surplus (Deficit) - $02,576,000 at 04/30/202018. Suggested Minimum Fund Balance – Retain a minimum of 10% the annual home rule sales tax in fund balance.Undetermined. Suggested Maximum Fund Balance – This depends on the Village’s future needs based on the long-term Capital Improvement Program.If annual home rule sales tax is greater than the $2,000,000 (annual debt service), the maximum fund balance calculated on December 31 (after paying annual bond principal) is $1,000,000. Source of Revenue – Home Rule Sales Tax and Investment Income., as pledged in bond ordinance. Traditional Areas of Expenditures – Fund equity transfers and future debt repayment.Bond interest and principal. Future Needs – Home rule sales tax revenue stream to continue equity transfers for capital project funding and future debt repayment.sufficient to retire debt. Limitations – Limited to fund equity transfers and future debt repayments.direct repayment of bond series 2012A and repayment of interfund loans used for retirement of bond series 2012A. Fund balance in excess of $1,000,000, as defined in suggested maximum fund balance, shall be transferred back into the Village unreserved general fund balance, by Village Board approval.

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CAPITAL PROJECTS FUND (Fund 70)

Fund Type – Capital Project – Capital Project Funds are used to account for major infrastructure repair, restoration and installation projects. Purpose – Street improvement projects and the repair and maintenance of street intersections, street lighting, sidewalks and other related projects. Drainage and flooding mitigation improvements can also be paid for out of this fund. Projected Fund Balance – Based on FY 202018 Estimated Operating Surplus (Deficit) - $1,023,0001,018,000 at 04/30/202018. Suggested Minimum Fund Balance – Undetermined. Suggested Maximum Fund Balance – This depends on the Village’s future needs based on the long-term Capital Improvement Program. Source of Revenue – Equity Transfers from General Fund and Home Rule Sales Tax Fund,Surplus, grant income and letter of credit draws. Traditional Areas of Expenditures – Repair and maintenance (streets, street lights, traffic signal and signs, traffic calming), street and intersection improvement projects and related engineering, park development and. Drainage and flooding mitigation improvements. Future Needs – Street, sidewalk and intersection improvements. A permanent, dedicated revenue source is needed to support ongoing infrastructure improvement projects. Limitations - Expenditures should be related to infrastructure/transportation improvements, park development, drainage improvements, flooding mitigation improvements and storm water improvements.

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EAB TREE RESTORATION FUND (Fund 71)

Fund Type – Capital Project – Capital Project Funds are used to account for major infrastructure repair, restoration and installation projects. Purpose – Remove and/or replace trees damaged by the emerald ash borer insect. Projected Fund Balance – Based on FY 202018 Estimated Operating Surplus (Deficit) - $244,000355,000 for FY 04/30/202018. Suggested Minimum Fund Balance – N/A. Suggested Maximum Fund Balance – N/A. Source of Revenue – Fund transfers from General Fund and Capital Project Fund. Traditional Areas of Expenditures – Arborist, public parkway tree removal and tree replacement. Future Needs – As determined by the Village Board of Trustees. Limitations – Expenditures should be related to EAB affected tree issues.

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CAPITAL PROJECT- BOND FUNDED (Fund 72)

Fund Type – Capital Project – Capital Project Funds are used to account for major infrastructure repair, restoration and installation projects (funded from 2012 general obligation bond issue). Purpose – Infrastructure improvement projects including the following: Bedford Park Water Transmission Line acquisition project; Drainage and flooding mitigation studies and improvements; and Village costs related to IDOT’S 159th Street Improvement Project; and Fund Transfer for Heritage Park (Option D) project. Projected Fund Balance – Based on FY 202018 Estimated Operating Surplus (Deficit) - $8,099,00014,120,000 at 04/30/202018. Suggested Minimum Fund Balance – Fund will expire with the complete spend down of bond proceeds. Suggested Maximum Fund Balance – N/A Source of Revenue – Bond proceeds $17,000,000, 319 grant and investment income. Traditional Areas of Expenditures – Infrastructure improvement projects including the following: Bedford Park Water Transmission Line acquisition project; Drainage and flooding mitigation studies and improvements; and Village costs related to IDOT’S 159th Street Improvement Project; and Heritage Park (Option D) project. Future Needs – Infrastructure improvements as determined by the board of trustees. Limitations - Expenditures should be related to infrastructure improvement projects including the following: Bedford Park Water Transmission Line acquisition project; Drainage and flooding mitigation studies and improvements; and Village costs related to IDOT’S 159th Street Improvement Project. Funds may be loaned to Debt Service Fund to repay bond series 2012A, by Board Approval.

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WATER MANAGEMENT FUND (Fund 16) New FY 2021.

Fund Type – Enterprsie (Business-type) – Enterprise Funds are used to account for business-type activities with the intent of it being a self-sufficient operation. Purpose – To account for revenues and expense from sanitary sewer line. Projected Fund Balance – $0 (new fund for FY 2021. Suggested Minimum Fund Balance – N/A. Suggested Maximum Fund Balance – N/A. Source of Revenue – Impact fees, tap-on fees and sanitary sewer user fees. Traditional Areas of Expenditures – Sanitary sewer consumption expenses and sewer line repairs and maintenance. Future Needs – As determined by the Village Board of Trustees. Limitations – Revenues and Expenditures should be related to sanitary sewer activities.

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Mayor & Village Board Standard Operating Procedure – No. 002 Date Adopted: November 22, 2011 Date Last Revised: September 25, 2019 Mayor and Village Board Standard Operating Procedure No. 002, having been first adopted by the Mayor and Village Board on November 22, 2011, shall:

1. Be updated on at least an annual basis; 2. Be administered by the Mayor and Village Manger; and 3. Serve as the Villages Account Fund Guidelines for the purpose of

budgeting and financial planning.

Signed: ______________________ Date: March 25, 2020

THE VILLAGE’S ACCOUNTING FUND GUIDELINES The Mayor and Village Board have hereby established Accounting Fund Guidelines. This SOP will serve as the Village’s Accounting Fund Guidelines for the purpose of budgeting and financial planning. Guidelines are hereby established for each and every fund the Village utilizes in its budgeting process. Each individual fund guideline will include the following information:

Fund Purpose Projected Fund Balance – Based on Budget Surplus (Deficit) Suggested Minimum Fund Balance Suggested Maximum Fund Balance Major Sources of Revenue Traditional Areas of Expenditures Expenditure Limitations

As with all Mayor and Village Board SOP’s, the document shall be updated annually.

Page 1 of 11

GENERAL FUND (Fund 10) Fund Type – General – The General Fund accounts for all revenue and expenditures of a governmental unit that are not accounted for in other funds. Purpose – The General Fund serves to finance the Village’s daily operations. Projected Fund Balance – Based on FY 2020 Estimated Operating Surplus (Deficit) - $5,265,000 at 04/30/2020. Suggested Minimum Fund Balance – The greater of $2,250,000 or three months of the current fiscal year’s operating budget. Suggested Maximum Fund Balance – The greater of $3,800,000 or six months of the current fiscal year’s operating budget. Any amount over the maximum fund balance could be transferred to the Park and Recreation Fund or Capital Project Fund, by Village Board approval. Major Sources of Revenue – Sales Taxes, State Income Tax, Intergovernmental Reimbursements, Local Use Tax, Licenses, Fines, Cable and NICOR Franchise Fees, Gaming Tax, Other Fees and Development Revenue. Traditional Areas of Expenditures – Personnel Services and Benefits, Commodities, Contractual Services, Repairs, Maintenance and Equipment. Limitations – As recorded in the Illinois State Statutes governing the operations of home rule government.

Page 2 of 11

SPECIAL EVENTS FUND (Fund 12)

Fund Type – General Fund - Restricted – General Funds (Restricted) are used to account for the accumulation of surpluses and/or deficits from the Village’s community festival and other special events. Purpose – To account for the Village community festival and other special events. The annual operating surplus and/or deficit will be set aside as restricted general fund balance for the intent of offsetting future event costs. Projected Fund Balance – Based on FY 2020 Estimated Operating Surplus (Deficit) - $30,000 at 04/30/2020. Suggested Minimum Fund Balance – $30,000 Suggested Maximum Fund Balance – $60,000 Source of Revenue – Original transfer from Village General Fund and gross receipts, profits, from yearly special events and sponsorship program. Traditional Areas of Expenditures – Traditional festival expenditures to include entertainment, carnival, fireworks, insurance, staff support liaison and other festival expenditures. Future Needs – Continued festival surpluses to defray event costs. Limitations – Limited to Village’s Community Festival Event. Fund balance in excess of $60,000 could be transferred back into the Village’s unreserved general fund balance, by Village Board approval.

Page 3 of 11

ENVIRONMENT FUND (Fund 14)

Fund Type – General Fund - Restricted – General Funds (Restricted) are used to account for the environment related revenues and expenditures. Purpose – To account for environmental revenues and expenditures. The annual operating surplus or deficit from environmental activities will be set aside as restricted general fund balance for the intent of offsetting future environmental initiatives. Projected Fund Balance – Based on FY 2020 Estimated Budget Surplus (Deficit) - $45,000 at 04/30/2020. Suggested Minimum Fund Balance – Undetermined. Suggested Maximum Fund Balance – $60,000. Any amount over the maximum fund balance could be transferred to the General Fund, Park and Recreation Fund, Tree Replacement Fund or Capital Project Fund, by Village Board approval. Source of Revenue – Environmental surcharge fee from the refuse service provider. Traditional Areas of Expenditures – Traditional environmental programming expenditures to include tree plantings, staff support liaison, environmental education, paper shredding/recycling events and household hazardous waste events, earth day ~ arbor day event, electronic recycling expenditures, environmental association memberships, stargazing events and watershed initiatives. Future Needs – Continued surcharge to fund program expenses. Limitations – Limited to Village environmental initiatives. Fund balance in excess of $60,000 could be transferred back into the Village’s unreserved general fund balance or other capital project funds, by Village Board approval.

Page 4 of 11

WATER MANAGEMENT FUND (Fund 16) New FY 2021.

Fund Type – Enterprsie (Business-type) – Enterprise Funds are used to account for business-type activities with the intent of it being a self-sufficient operation. Purpose – To account for revenues and expense from sanitary sewer line. Projected Fund Balance – $0 (new fund for FY 2021. Suggested Minimum Fund Balance – N/A. Suggested Maximum Fund Balance – N/A. Source of Revenue – Impact fees, tap-on fees and sanitary sewer user fees. Traditional Areas of Expenditures – Sanitary sewer consumption expenses and sewer line repairs and maintenance. Future Needs – As determined by the Village Board of Trustees. Limitations – Revenues and Expenditures should be related to sanitary sewer activities.

Page 5 of 11

MOTOR FUEL TAX FUND (Fund 20) Fund Type – Special Revenue – Used to account for revenue derived from specific taxes or other earmarked revenue sources. Purpose – The maintenance and construction of public transportation infrastructure as approved and allowed by the Illinois Department of Transportation. Projected Fund Balance – Based on FY 2020 Estimated Operating Surplus (Deficit) - $363,000 at 04/30/2020. Suggested Minimum Fund Balance – The greater of $250,000 or three months of the current fiscal year’s MFT revenue. Suggested Maximum Fund Balance – This depends on our future needs based on our long-term Capital Improvement Program. Source of Revenue – Motor Fuel Tax Allotments. Motor Fuel Tax Allotments are based on fuel taxes charged by the state and reapportioned to local municipalities on a per capita basis. Traditional Areas of Expenditures – Street repairs and maintenance, street light repair, traffic light repair, right-of-way acquisition, Homer Township Road District I/G road maintenance agreement and drainage projects. Other Possible Areas of Expenditures – Personnel Services and benefits, Street ROW mowing and maintenance. Future Needs – Ongoing. Limitations - All projects must be approved by the Illinois Department of Transportation.

Page 6 of 11

PARKS AND RECREATION FUND (Fund 50)

Fund Type – Special Revenue – Used to account for revenue derived from specific taxes and fees and other earmarked revenue sources. Purpose – The Fund will be used for major parks and recreation projects as approved by the Village Board and park facilities maintenance. Projected Fund Balance – Based on FY 2020 Estimated Operating Surplus (Deficit) - $2,467,000 at 04/30/2020. Suggested Minimum Fund Balance - This depends on the Village’s future needs based on the long-term Parks and Recreation Capital Improvement Program. Suggested Maximum Fund Balance – This depends on the Village’s future needs based on the long-term Parks and Recreation Capital Improvement Program. Source of Revenue – Developer’s obligations - This revenue/improvement source is directly dependent upon the completion of existing and new housing developments. This source of revenue is dependent on available property and the housing development market. Local motor fuel tax and CMAQ grants are another source of revenue and Equity Transfers from other funds. Traditional Areas of Expenditures – Development, improvements and maintenance of the Village’s Park Properties. Expansion and maintenance of the Village’s Heroes Trail system. Future Needs – Continued local motor fuel tax revenue and developer fees to support ongoing parks and recreation improvement projects and maintenance. Limitations – Expenditures are limited to capital improvement projects involving the Village’s parks and recreation programs and maintenance of the park and trail systems.

Page 7 of 11

HOME RULE SALES TAX FUND FORMERLY CALLED DEBT SERVICE FUND (Fund 65)

Fund Type – Special Revenue – Used to account for revenue derived from specific taxes or other earmarked revenue sources. Purpose – To account for the home rule sales tax revenue collections, debt repayment and fund equity transfers. Projected Fund Balance – Based on FY 2020 Estimated Operating Surplus (Deficit) - $0 at 04/30/2020. Suggested Minimum Fund Balance – Retain a minimum of 10% the annual home rule sales tax in fund balance. Suggested Maximum Fund Balance – This depends on the Village’s future needs based on the long-term Capital Improvement Program. Source of Revenue – Home Rule Sales Tax and Investment Income. Traditional Areas of Expenditures – Fund equity transfers and future debt repayment. Future Needs – Home rule sales tax revenue stream to continue equity transfers for capital project funding and future debt repayment. Limitations – Limited to fund equity transfers and future debt repayments.

Page 8 of 11

CAPITAL PROJECTS FUND (Fund 70)

Fund Type – Capital Project – Capital Project Funds are used to account for major infrastructure repair, restoration and installation projects. Purpose – Street improvement projects and the repair and maintenance of street intersections, street lighting, sidewalks and other related projects. Drainage and flooding mitigation improvements can also be paid for out of this fund. Projected Fund Balance – Based on FY 2020 Estimated Operating Surplus (Deficit) - $1,023,000 at 04/30/2020. Suggested Minimum Fund Balance – Undetermined. Suggested Maximum Fund Balance – This depends on the Village’s future needs based on the long-term Capital Improvement Program. Source of Revenue – Equity Transfers from General Fund and Home Rule Sales Tax Fund, grant income and letter of credit draws. Traditional Areas of Expenditures – Repair and maintenance (streets, street lights, traffic signal and signs, traffic calming), street and intersection improvement projects and related engineering, park development and flooding mitigation improvements. Future Needs – Street, sidewalk and intersection improvements. A permanent, dedicated revenue source is needed to support ongoing infrastructure improvement projects. Limitations - Expenditures should be related to infrastructure/transportation improvements, park development, drainage improvements, flooding mitigation improvements and storm water improvements.

Page 9 of 11

EAB TREE RESTORATION FUND (Fund 71)

Fund Type – Capital Project – Capital Project Funds are used to account for major infrastructure repair, restoration and installation projects. Purpose – Remove and/or replace trees damaged by the emerald ash borer insect. Projected Fund Balance – Based on FY 2020 Estimated Operating Surplus (Deficit) - $244,000 for FY 04/30/2020. Suggested Minimum Fund Balance – N/A. Suggested Maximum Fund Balance – N/A. Source of Revenue – Fund transfers from General Fund and Capital Project Fund. Traditional Areas of Expenditures – Arborist, public parkway tree removal and tree replacement. Future Needs – As determined by the Village Board of Trustees. Limitations – Expenditures should be related to EAB affected tree issues.

Page 10 of 11

CAPITAL PROJECT- BOND FUNDED (Fund 72)

Fund Type – Capital Project – Capital Project Funds are used to account for major infrastructure repair, restoration and installation projects (funded from 2012 general obligation bond issue). Purpose – Infrastructure improvement projects including the following: Bedford Park Water Transmission Line acquisition project; Drainage and flooding mitigation studies and improvements; Village costs related to IDOT’S 159th Street Improvement Project; and Fund Transfer for Heritage Park (Option D) project. Projected Fund Balance – Based on FY 2020 Estimated Operating Surplus (Deficit) - $8,099,000 at 04/30/2020. Suggested Minimum Fund Balance – Fund will expire with the complete spend down of bond proceeds. Suggested Maximum Fund Balance – N/A Source of Revenue – Bond proceeds $17,000,000, 319 grant and investment income. Traditional Areas of Expenditures – Infrastructure improvement projects including the following: Bedford Park Water Transmission Line acquisition project; Drainage and flooding mitigation studies and improvements; Village costs related to IDOT’S 159th Street Improvement Project; and Heritage Park (Option D) project. Future Needs – Infrastructure improvements as determined by the board of trustees. Limitations - Expenditures should be related to infrastructure improvement projects including the following: Bedford Park Water Transmission Line acquisition project; Drainage and flooding mitigation studies and improvements; and Village costs related to IDOT’S 159th Street Improvement Project. Funds may be loaned to Debt Service Fund to repay bond series 2012A, by Board Approval.

Page 11 of 11

of 1


Agenda Item Number: I.2


Workshop Item Title: Discussion Regarding the

Proposed Discretionary General

Fund Reserve Transfers at April

30, 2020 – Per Standard Operating

Procedure No. 2.

Staff Contact: Finance Director Sawyers.

Recommendation: Director Sawyers Recommends approval of the transfer from

the General Fund to the Park & Recreation Fund.

Background Information: The updated Standard Operating Procedure No. 2

document defines the suggested maximum general fund balance as the greater of

$3,250,000 or the amount representing six months of the current years’ operating

budgeted expenses before transfers ($9,062,377 times 50% or $4,531,189).

The general fund balance at April 30, 2020 is projected at $5,277,549. Based on SOP

No. 2, the maximum suggested fund balance is $4,531,189 (50% of the current years

budgeted expenditures before transfers). In accordance with SOP No. 2, the Village

can initiate (depending on actual general fund operating surplus for FY2020) up to a

$700,000 fund equity transfer (i.e. budget adjustment) to the Park & Recreation

Fund, bringing the General Fund balance down to $4,577,549 at 4/30/2020, still above

the suggested maximum amount. The proposed action will require formal Board

action next month.

Budget Implications:

General Fund line item #10.99.80.930 (Transfer to Parks & Recreation Fund) and

Park & Recreation Fund line item #50.00.08.805 (Transfer In – General Fund) will

be increased to reflect this amended budget item.

Motion for Discussion Only: Discussion Regarding the Proposed

Discretionary General Fund Reserve Transfers at April 30, 2020 – Per

Standard Operating Procedure No. 2.

1


FY 2020-21

PROPOSED BUDGET

Dated: April __, 2021

NINE EXISTING FUNDS

1.) GENERAL FUND (10)

5.) MOTOR FUEL TAX FUND (20)

6.) PARK & RECREATION FUND (50)

8.) CAPITAL PROJECT FUND (70)

10.) CIP BOND FUND (72)

2.) SPECIAL EVENT FUND (12)

3.) ENVIRONMENT FUND (14)

7.) DEBT SERVICE FUND (65)

9.) TREE REPLACEMENT FUND(71)

4

4.) WATER MANAGEMENT FUND (16)


FY 2020-21 BUDGET

FUND REVENUE EXPENSES

1.) GENERAL (10) $9,292,031 $9,276,198

2.) SPECIAL EVENT (12) $277,600 $290,376

3.) ENVIRONMENT (14) $31,400 $49,240

4.)WATER MANAGEMENT FUND (16) $50,000 $10,000

5.) MFT (20) $1,315,445 $1,140,100

6.) PARK & RECREATION (50) $3,510,000 $5,723,185

7.) DEBT SERVICE FUND (65) $2,449,834 $1,369,196

8.) CAPITAL PROJECTS (70) $1,229,939 $1,335,000

9.) TREE REPLACEMENT FUND (71) $5,000 $57,500

10.) CIP BOND FUND (72) $50,000 $5,932,072

SUBTOTALS: $18,211,249 $25,182,867

LESS INTERFUND TRANSFERS 4,246,196 4,219,196

TOTALS: $13,965,053 $20,963,671 5


FY 2020-21 BUDGET

NINE FUNDS BUDGETED

REVENUE = $13,965,053

*THE CAPITAL PROJECT, CIP BOND, ENVIRONMENT, CIP, EAB TREE REPLACEMENT FUND, SPECIAL EVENT FUND AND WATER MANAGEMENT FUNDS ARE CLASSIFIED AS “OTHER FUNDS.”

6

GENERAL FUND67%

OTHER FUNDS2%

HOME RULE SALE TAX FUND

18%

MFT FUND9%

PARK & RECREATION FUND

4%

GENERAL FUND OTHER FUNDS HOME RULE SALE TAX FUND

MFT FUND PARK & RECREATION FUND


FY 2020-21 BUDGET

TOTAL FUNDS BUDGETED

EXPENDITURES = $20,963,671

*THE ENVIRONMENT FUND, CIP,TREE REPLACEMENT, SPECIAL EVENTS AND WATER MANAGEMENT FUNDS ARE CLASSIFIED AS “OTHER FUNDS.”

7

GENERAL FUND44%

MFT FUND

5%

CAPITAL PROJECT FUND

3%

PARK & RECREATION FUND27%

CAPITAL PROJECT BOND FUND

19%

OTHER FUNDS2%


FY 2020-21 BUDGET

GENERAL FUND

GENERAL FUND

BUDGET SUMMARY

ESTIMATED BEGINNING FUND BALANCE $5,264,965

BUDGETED REVENUE 9,292,031

LESS: BUDGETED EXPENSE & TRANSFER 9,276,198

EST. ENDING CASH & INVESTMENTS $5,280,798

9

GENERAL FUND

REVENUES

10

AMOUNT % OF TOTAL1.) SALES TAX 3,309,772 35.6%2.) STATE INCOME TAX 2,288,790 24.6%3.) REIMBURSEMENTS (R&B LEVY-TOWNSHIP) 1,380,000 14.9%4.) STATE – LOCAL USE TAX 859,810 9.3%5.) BUILDING PERMIT FEES & CONTRACTOR REG. 560,000 6.0%6.) CABLE TV FRANCHISE FEES 290,000 3.1%7.) MISC. FEES, LICENSES, REG. & PERMITS 167,200 1.8%8.) GAMING TAX 158,333 1.7%9.) LIQUOR & GAMING LICENSES 102,500 1.1%10.) INTEREST INCOME 75,000 0.8%11.) MISC. & ALL OTHER 68,126 0.7%12.) FINES & FORFEITURES 32,500 0.3%

TOTAL: 9,292,031

REVENUE SOURCE

GENERAL FUND

REVENUES $9,292,031

11

SALES TAX35%

STATE INCOME TAX25%

R&B LEVY (HOMER TWP)15%

LOCAL USE TAX9%

GAMING TAX2%

FEES, LICENSES & PERMITS12%

INTEREST1%

ALL OTHER REVENUE1%

SALES TAX STATE INCOME TAX R&B LEVY (HOMER TWP) LOCAL USE TAX

GAMING TAX FEES, LICENSES & PERMITS INTEREST ALL OTHER REVENUE


ANNUAL SALES TAX RECEIPTS

(EXCLUDE HOME RULE ST) FY 2016-2021

12

$2,600,000

$2,700,000

$2,800,000

$2,900,000

$3,000,000

$3,100,000

$3,200,000

$3,300,000

$3,400,000

$3,500,000

FY '16 FY '17 FY '18 FY '19 FY '20 FY '21 Est.


ANNUAL INCOME TAX RECEIPTS

FY 2016 - 2021

13

$2,120,000

$2,170,000

$2,220,000

$2,270,000

$2,320,000

$2,370,000

$2,420,000

$2,470,000

$2,520,000

$2,570,000

$2,620,000

FY '16 FY '17 FY '18 FY '19 FY '20 FY '21 Est


PER CAPITA REVENUES FY 2016-2021

14

$94.50INCOME TAX

$35.50STATE USE TAX

$0.80CANNABIS EXCISE

TAX

$24.56MOTOR FUEL TAX

$16.03TRANSPORTATION

RENEWAL FUND (MFT)

INCOME TAX STATE USE TAX

CANNABIS EXCISE TAX MOTOR FUEL TAX

TRANSPORTATION RENEWAL FUND (MFT)

REVENUE PER

RESIDENT

INCOME TAX $94.50

STATE USE TAX $35.50

CANNABIS EXCISE TAX $0.80

MOTOR FUEL TAX $24.56

TRANSPORTATION RENEWAL FUND (MFT) $16.03

$171.38

GENERAL FUND

MAJOR EXPENDITURES

EXPENDITURE1.) PUBLIC SAFETY (CONTRACTUAL SERVICES) $4,140,9512.) PERSONNEL & BENEFITS

(BUILDING, ADMINISTRATION, ENGINEERING, PLANNING & ZONING, FINANCE, EMA, ELECTED OFFICIALS) 2,182,2653.) PUBLIC WORKS (R&B LEVY TO ROAD DISTRICT) 1,445,0004.) ALL OTHER EXPENDITURES 570,2505.) OTHER CONTRACTUAL SERVICES 339,7006.) CONTINGENCY 150,0007.) SALES TAX INCENTIVE AGREEMENTS 142,5328.) CAPITAL OUTLAY 105,0009.) LEGAL 100,000

TOTAL: $9,176,19815

GENERAL FUND

EXPENDITURES $9,176,198

16

PUBLIC SAFETY CONTRACT44%

PUBLIC WORKS CONTRACT15%

ALL OTHER GENERAL FUND EXPENSES

41%

GENERAL FUND

MAJOR INITIATIVES

17

1.) FY 4/30/20 INCLUDES PROPOSED LESSOR OF $700,000 OR GENERAL FUND OPERATIONG

SURPLUS TRANSFER TO PARK & RECREATION FUND -PENDING BOARD APPROVAL (PBA)

2.) CONTINUE WITH CONTRACTUAL SHERIFF’S SERVICES COSTING $,4,067,951 (7.1% INCREASE

FROM PRIOR CALENDAR YEAR).

3.) CONTINUE CONTRACTUAL ROAD MAINTENANCE SERVICES WITH HOMER TOWNSHIP ROAD

DISTRICT COSTING APPROXIMATELY $1,380,000 (ESTIMATED 2019 ROAD & BRIDGE LEVY

ASSESSED BY HTRD).

4.) BUDGETED $118,532 FOR THE FINAL ECONOMIC INCENTIVE PAYMENT TO MENARDS.

FUTURE ANNUAL SAVINGS $175,000.

5.) BUDGETED $42,000 TO CONTINUE MOSQUITO ABATEMENT PROGRAM, WITH 3

APPLICATIONS (SAME AMOUNT OF APPLICATIONS AS LAST YEAR).

6.) BUDGETED $5,000 TO IMPLEMENT COMMUNITY CHANNEL 6 WITH CABLE TV PROVIDER.

7.) BUDGETED TO CONTINUE ECONOMIC DEVELOPMENT PROMOTIONAL EFFORTS.

8.) BUDGETED TO CONTINUE COMMITMENT TO STAFF PROFESSIONAL DEVELOPMENT AND

MERIT PAY INCREASE.

9.) BUDGETED $253,082 FOR HEALTH INSURANCE. THIS INCLUDES CHANGES TO THE PLAN

BENEFITS THAT REDUCED PROJECTED COST INCREASE FROM 10.6% TO 5.5%, SAVING $15,000 10.) BUDGETED $25,836 (SALARY & TAXES) FOR 2 PT TEMPORARY INTERNS (ADM) TO PROVIDE

SUPPORT FOR LASERFICHE PROJECT AND SUMMER ADM SUPPORT.

GENERAL FUND

MAJOR INITIATIVES

18

11.) BUDGETED $8,612 (SALARY & TAXES) FOR 1 PT (TEMP) CODE ENFORCEMENT OFFICER (BLDG)

TO PROVIDE SUMMER FIELD SUPPORT.

12.) BUDGETED $30,000 FOR GATEWAY SIGNS AND VILLAGE HALL/HERITAGE PARK ENTRANCE

SIGNS. CARRIED FORWARD FROM LAST YEAR.

13.) BUDGETED $25,000 FOR TWO NEWSLETTERS FOR FY2021.

14.) BUDGETED $12,000 FOR IGA - HAC SCOREBOARD REPLACEMENT - REPRESENTING 1/3RD OF

TOTAL SCOREBOARD REPLACEMENT COST.

15.) CONSOLIDATED FORMER DEPARTMENTAL INFORMATION TECHNOLGY ACCOUNTS INTO 4

ACCOUNTS IN "OTHER EXPENDITURE" DEPT. FOR BETTER COST ANALYSIS.

16.) BUDGETED $20,500 FOR LASERFICHE SOFTWARE. AMOUNT INCLUDED IN COMPUTER

SOFTWARE ACCOUNT.

17.) BUDGETED $25,000 TO REPLACE EMA VEHICLE (1997 F-SUPER DUTY TRUCK) WITH NEW

TRUCK REPLACEMENT. DECISION DEFERRED TO 4TH QUARTER FY 2021, PENDING AVAILABLE

FUNDS.

18.) BUDGETED $100,000 EQUITY TRANSFER TO SPECIAL EVENTS FUND TO FUND EXPANDED

ACTIVITIES. (PBA)

19.) BUDGETED $150,000 FOR VILLAGE BOARD CONTINGENCY.

EMPLOYEE COUNT (BY FUNCTION)# OF EMPLOYEES

FY 2020 CHANGES FY 2021

ADMINISTRATION DEPT.

FULL-TIME EMPLOYEES 10 0 10

PART-TIME/TEMP EMPLOYEES 4 2 6

ELECTED OFFICALS 7 0 7

BUILDING DEPT.



ECONOMIC DEVELOPMENT DEPT.



PLANNING AND ZONING



19

EMA DEPT.



VOLUNTEERS 10 0 10

SPECIAL EVENT FUND





PART-TIME/TEMP EMPLOYEES 4 -2 2

GRAND TOTAL



ELECTED OFFICALS 7 0 7

VOLUNTEERS 10 0 10

TOTAL 47 3 50


FY 2020-21 BUDGET

SPECIAL EVENT

FUND

SPECIAL EVENT FUND

BUDGET SUMMARY

ESTIMATED BEGINNING FUND BALANCE $30,010

BUDGETED REVENUE & TRANSFER 277,600

LESS: BUDGETED EXPENSE 290,376

EST. ENDING CASH & INVESTMENTS $17,234

31

SPECIAL EVENT FUND

REVENUES

REVENUE SOURCE AMOUNT

1.) COMMUNITY FESTIVAL $162,600

TOTAL (PER FESTIVAL COMMITTEE) $277,60032

2.) TRANSFER FROM GENERAL FUND 100,0003.) SPONSORSHIP 15,000

SPECIAL EVENT FUND

EXPENDITURES

EXPENDITURE AMOUNT1.) COMMUNITY FESTIVAL $162,600 2.) STAFF LIAISON & SALARIES 61,0003.) COMMUNITY EVENTS & ACTIVITIES 30,1004.) PT & INTERN SALARIES 12,240 5.) STORAGE RENTAL 7,500 6.) VARIOUS SPECIAL EVENT EQUIPMENT 15,000

TOTAL: $290,376

33

SPECIAL EVENT FUND

MAJOR INITIATIVES

1) CONTINUATION OF THIS FUND AS ESTABLISHED IN 2013.2) 2020 COMMUNITY FESTIVAL EVENT-SPONSOR.3) COMMUNITY EVENTS & ACTIVITIES INCREASED TO $30,100

TO EXPAND EXISTING ACTIVITIES AND ADD NEW EVENTS.4) SPONSORSHIP PROGRAM TO HELP FUND SPECIAL EVENTS.

FORECASTED SPONSORSHIP IS $15,000.

34


FY 2020-21 BUDGET

ENVIRONMENT

FUND

ENVIRONMENT

BUDGET SUMMARY


BUDGETED REVENUE 31,400



38

ENVIRONMENT FUND

REVENUES

REVENUE SOURCE AMOUNT1.) ENVIRONMENTAL SURCHARGE $31,400

TOTAL: $31,400

39

ENVIRONMENT FUND

EXPENDITURES

EXPENDITURE AMOUNT

1) STAFF LIAISON $20,000 2) HOUSEHOLD HAZARDOUS WASTE EVENT 10,0003) DUES & MEMBERSHIPS 740 4) AWARDS 900 5) CONFERENCES & TRAININGS 1,0006) EARTH DAY, STARGAZING EVENTS, TREE PLANTING 13,450

SMALL EDUCATIONAL EVENTS & MISC.

TOTAL: $49,24040

ENVIRONMENT FUND

MAJOR INITIATIVES

1) CONTINUATION OF THIS FUND AS ESTABLISHED IN 2013.2) CONTINUATION OF ENVIRONMENTAL PROGRAMS: TREE

PLANTINGS, EARTH DAY EVENT, STAR GAZING EVENTS AND SMALL EDUCATIONAL EVENTS.

3) BUDGETED ($1,000) FOR ENVIRONMENT COMMITTEE TRAINING AND CONFERENCES.

4) HOUSEHOLD HAZARDOUS WASTE EVENT $10,000.

41


FY 2020-21 BUDGET

WATER

MANAGEMENT FUND

WATER MANAGEMENT FUND

BUDGET SUMMARY

ESTIMATED BEGINNING FUND BALANCE $0




45


REVENUES

REVENUE SOURCE

1.) IMPACT FEES-RECAPTURE

2.) SEWER TAP ON FEES

3.) SANITARY SEWER REVENUE

TOTAL:

AMOUNT

$25,000

20,000

5,000

$50,00046


EXPENDITURES

EXPENDITURE

1.) SANITARY SEWER FEE

2.) MAINTENANCE – SEWER LINE

TOTAL:

AMOUNT

$5,000

5,000

$10,000

47


FY 2020-21 BUDGET

MFT FUND

MFT FUND

BUDGET SUMMARY


BUDGETED REVENUE 1,315,445

LESS: BUDGETED EXPENSE 1,140,100


50

MFT FUND

REVENUES

REVENUE SOURCE

1.) MFT TAXES

2.) MFT – HIGH GROWTH COMMUNITIES

3.) MFT-RENEWAL FUND

4.) INTEREST INCOME

5.) IDOT REIMBURSEMENT

TOTAL:

AMOUNT

$594,783

6,500

388,162

6,000

320,000

$1,315,44551

MFT FUND

EXPENDITURES

52

MFT EXPENDITURES AMOUNT

1.) 151ST CEDAR/PARKER-PHASE II ENGINEERING (80% IDOT REIMB) 400,000$

2.) 151ST CEDAR/PARKER-RIGHT OF WAY ACQ.- TBD 250,000

3.) HOMER TOWNSHIP ROAD DISTRICT 183,600

4.) STREET LIGHTS – ELECTRICITY & MAINTENANCE 115,000

5.) CONTINGENCY 100,000

6.) STREET SIGNAGE (WAY FINDING) 40,000

7.) 151st R.O.W. / PARKER RD. TRAFFIC ENGINEERING 30,000

8.) OPTICOM MAINTENANCE 15,000

9.) TRAFFIC SIGNAL – MAINTENANCE 6,500

TOTAL: 1,140,100$


FY 2020-21 BUDGET

PARK AND

RECREATION FUND


BUDGET SUMMARY


BUDGETED REVENUE & TRANSFERS 3,510,000

LESS: BUDGETED EXPENSE 5,723,185


56

PARK AND RECREATION FUND

INITIATIVES

57

1.) FY 4/30/20 INCLUDES PROPOSED LESSOR OF $700,000 OR GENERAL FUND

OPERATIONG SURPLUS TRANSFER FROM GENERAL FUND - PENDING BOARD

APPROVAL (PBA)

2.) BUDGETED $ 2,000,000 EQUITY TRANSFER FROM CAPITAL PROJECT BOND

FUND AS PART OF HERITAGE PARK-OPTION D PARK IMPROVEMENT FUNDING.3.) BUDGETED $ 750,000 EQUITY TRANSFER FROM CAPITAL PROJECT FUND AS

PART OF HERITAGE PARK-OPTION D PARK IMPROVEMENT FUNDING.

4.) BUDGETED $200,000 EQUITY SWEEP FROM HR SALES TAX FUND FOR FUTURE

PARK IMPROVEMENTS - PENDING BOARD APPROVAL (PBA).

5.) BUDGETED $ 4,872,402 FOR HERITAGE PARK IMPROVEMENT PROJECT-OPTION

D (NET OF $400,000 FOR DRAINAGE PORTION PAID FROM BOND FUND AND

$1,512,500 COST DEFERRED TO FISCAL YEAR 2022). INCLUDES SWINGS,

CONSTRUCTION AND PROFESSIONAL FEES. (PBA)

PARK AND RECREATION FUND

INITIATIVES

59

6.) BUDGETED $ 200,000 AS PLACE SETTER FOR SMALL PARK IMPROVEMENT.

7.) BUDGETED $ 12,000 FOR PAVILION CONCRETE AT EVLYN'S GATE NORTH PARK.

8.) BUDGETED THREE (3) FT MAINTENACE WORKERS AND TWO (2) PT (1,300 HRS)

SEASONAL WORKERS. REPRESENTS ONE MORE FT WORKER AND TWO LESS

SEASONAL WORKERS.

9.) IMPLEMENTING STAGGERED START TIMES FOR STAFF TO PROVIDE COVERAGE

AT SPECIAL EVENTS AND SAVE ON OVERTIME WAGES.

10.) BUDGETED $16,000 FOR FENCE REMOVAL AND REPLACEMENT ALONG THE

ENTIRE FRONT OF HERITAGE PARK.

11.) BUDGETED $25,000 FOR BIKE TRAIL REPAIR AT STONEBRIDGE PARK.

12.) BUDGETED $49,000 FOR MACHINERY & EQUIPMENT (JOHNDEERE MOWER AND

VENTRAC AERAVATOR) TO MAINTAIN EXPANDED PARK GROUNDS.

13.) BUDGETED $ 30,000 FOR HEROES TRAIL DEVELOPMENT.


REVENUES & TRANSFERS


1) LOCAL MOTOR FUEL TAX $500,000

2) TRANSFER FROM HR SALES TAX FUND 200,000

3) TRANSFER FROM CAPITAL PROJECT FUND 750,000

4) TRANSFER FROM CIP BOND FUND 2,000,000

5) PARK CONTRIBUTIONS 40,000

6) INTEREST INCOME 20,000

TOTAL: $3,510,000

60


EXPENDITURES

61

PARK EXPENDITURES AMOUNT

1.) HERITAGE PARK - OPTION D CONSTRUCTION (PBA) 4,281,848$

2.) HERITAGE PARK - OPTION D PROFESSIONAL FEES (BASED ON $6.2MM COST) 421,600

3.) PERSONNEL EXPENDITURES 354,083

4.) PARK IMPROVEMENTS- PLACE FOR SMALL PARK PROJECT (PBA) 200,000

5.) HERITAGE PARK - SWING SET COST AND PROFESSIONAL FEES 168,954

6.) PARK & TRAIL MAINTENANCE, MOWING, LANDSCAPE 132,500

7.) CAPITAL EQUIPMENT (SNOW PLOW, UTV, TRACTOR, HYDRAULIC AUGER) 56,500

8.) HEROES TRAIL DEVELOPMENT 30,000

9.) SUPPLIES & MATERIALS 27,000

10.) PARK IMPROVEMENTS- EVLYN'S GATE NORTH PAVILION CONCRETE 12,000

11.) ELECTRIC/WATER/TELEPHONE/OTHER 11,700

12.) PARK IMPROVEMENTS- FACILITIES DEPT. 8,000

13.) RENT - STORAGE BUILDING 7,500

14.) PARK/TRAIL SIGNS/TRAINING 6,500

15.) ENGINEERING 5,000

TOTAL: 5,723,185$


FY 2020-21 BUDGET

HOME RULE SALES TAX FUND

(FORMERLY DEBT SERVICE FUND)

HOME RULE SALES TAX

(DEBT SERVICE FUND)

BUDGET SUMMARY

66

ESTIMATED BEGINNING FUND BALANCE ($928,505)(Balance owed to CIP Bond Fund for Early Bond Retirement)

BUDGETED REVENUE – HOME RULE SALES TAX 2,449,834

LESS: TRANSFER TO CAPITAL PROJECT FUND 1,369,196



FY 2020-21 BUDGET

CAPITAL PROJECT

FUND


BUDGET SUMMARY


BUDGETED REVENUE & TRANSFERS 1,229,939

LESS: BUDGETED EXPENSE & TRANSFERS 1,335,000

EST. ENDING CASH & INVESTMENTS $ 917,967

69


INITIATIVES

70

1.) BUDGETED $1,196,196 EQUITY TRANSFER FROM DEBT SERVICE/HOME

RULE SALES TAX FUND TO FUND FUTURE CAPITAL PROJECT

INITIATIVES. (PBA)2.) INSTALLATION OF SECURITY CAMERAS AT HERITAGE PARK $110,000.3.) STREET LIGHT RETRO FIT PROGRAM AT $250,000. APPROXIMATELY

$18,743 ELIGIBLE FOR REIMBURSEMENT FROM COMED. NET PROJECT

COST $231,257.4.) BUDGETED $200,000 FOR 143RD SPEEDWAY SEWER & WATER

PROJECT. AMOUNTS REFLECTS NET BETWEEN LIFT STATION AND

GRAVITY SYSTEM.5.) FARMVIEW LIFT STATION (INSPECTION AND MAINTENANCE) $20,000. 6.) BUDGETED $750,000 EQUITY TRANSFER TO PARK & RECREATION

FUND TO HERITAGE PARK-OPTION D. (PBA)


EXPENDITURES

71

CAPITAL PROJECT EXPENDITURES AMOUNT

1.) STREET LIGHT RETRO FIT 250,000$

2.) 143RD SPEEDWAY SEWER/WATER PROJECT (NET) 200,000

3.) SECURITY CAMERAS-HERITAGE PARK 110,000

4.) FARMVIEW LIFT STATION (INSPECTION & MTCE) 20,000

TOTAL: 580,000$


FY 2020-21 BUDGET

TREE REPLACEMENT

FUND

TREE REPLACEMENT FUND

BUDGET SUMMARY





75


REVENUES & TRANSFERS


1.) INTEREST 5,000

TOTAL: $5,000

76


EXPENDITURES

EXPENDITURE AMOUNT

1.) ARBORIST $7,500

2.) TREE REPLACEMENT PROGRAM 50,000

TOTAL: $57,500

77


FY 2020-21 BUDGET

CAPITAL PROJECT

BOND FUND

CAPITAL PROJECT BOND FUND

BUDGET SUMMARY

80

ESTIMATED BEGINNING FUND BALANCE 8,098,778$

PLUS: BUDGETED REVENUES

INTEREST 50,000

TOTAL BUDGETED REVENUES 50,000

LESS: BUDGETED EXPENSES

STORMWATER IMPROVEMENTS 3,040,000

EQUITY TRANSFER-HERITAGE PARK OPTION D 2,000,000

HERITAGE PARK OPTION D-DRAINAGE PORTION 400,000

NWCWA – WATER TRANSMISSION LINE 165,625

159TH ST IMPROVEMENTS - IDOT 162,447

159TH ST IMPROVEMENTS - SIGNAGE 80,000

PROFESSIONAL FEES- MASTER SEWER PLAN 46,500

PROFESSIONAL FEES- GIS STORM WATER ATLAS 20,000

LOWER DESPLAINES WATERSHED DUES 15,000

MS4 PERMITING (STORMWATER MITIGATION) 2,500

TOTAL BUDGETED EXPENSES 5,932,072

EST. ENDING CASH & INVESTMENTS 2,216,706$

FY 2020-21 BUDGET

SUMMARY

GENERAL FUND OPERATING SURPLUS = $15,833

OVERALL BUDGETED REVENUESAND TRANSFERS= $18,211,249

OVERALL BUDGETED EXPENSESAND TRANSFERS= $20,963,671

OVERALL CASH AND INVESTMENTS PROJECTED AT FISCAL YEAR ENDED APRIL 30, 2020= $9,636,190

83

84


FY 2020-21

BUDGET

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