BOARD OF DIRECTORS REGULAR MEETING

Tuesday, May 26, 2020 at 4:00 p.m. Virtual Meeting

AGENDA Agenda Action Requested 4:00 p.m.

Call to Order Roll Call Guest and Member Comments: Receive Comments Please send questions in advance to webmaster@landings.org Consent Agenda Approve Agenda

1. Accept meeting agenda 2. Approve the minutes (pg.5) 3. Receive committee reports (pg.42) 4. Receive miscellaneous reports

4:15 p.m.

New Business 1. General Manager Staff Reports and Action Items

a. Pending Projects Status Report (pg.8) Receive Report b. COVID-19 - Reopening Plan Phase 1 Receive Report c. Monthly Financial Report (pg.12) Receive Report d. Community Development Report Receive Report

1. Suspension of Privileges – PPMS Violations Approve Suspensions

• 27 Hemingway Circle

• 1 Windswept Lane e. Monthly Security Report (pg.28) Receive Report f. Emergency Preparedness Presentation Receive Report g. Lagoon 42 Overflow Structure Restoration (pg.31) Approve Recommendation h. Moon River and Deer Creek Gate Replacements (pg.34) Approve Recommendation i. Nominating Committee Appointments Approve Appointments j. Neighbors Helping Neighbors Committee Appointment (pg.37) Approve Appointment

2. Board Committee and Special Reports Receive Reports

a. Governance Committee

• Board Policy Revisions – Collections & Reserves Policy(pg.38) Approve Recommendation b. Other Committee Reports Receive Reports

4:40 p.m. Director’s Comments & Questions 4:50 p.m. President’s Report 5:00 p.m. Adjourn to Executive Session 5:15 p.m. Reconvene to Open Session 5:20 p.m. Adjourn Adjourn All regular meetings of the Board are open to all Members of the Association. Per the Association Bylaws, members other than directors may not participate in any discussion or deliberation unless and until they are recognized to speak. The Board may adjourn a meeting and reconvene into executive session to discuss personnel matters, litigation in which the Association is or may become involved, and orders of business of a similar nature.

Coronavirus - In order to ensure social distancing protocols are met, most Board Directors will participate remotely during the May 26th monthly Board Meeting, and the meeting room will not be open to the public. As always, the meeting will be livestreamed, and if you have questions/comments that you normally would make at the beginning of the meeting, please email them in advance to webmaster@landings.org.

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To: TLA Board of Directors From: Shari Haldeman, General Manager/COO Subject: May 26, 2020 Board Agenda Background Date: May 22, 2020 A. Call to Order The President will call the meeting to order. B. Roll Call The President will determine Board member attendance to verify that a quorum exists to conduct business. Absent Board members should be excused by adoption of a motion. Recommendation: If there are absent Board members, adopt a motion to excuse them from the meeting. C. Guests and Member Comments At this time, the President will share any guest comments that were submitted in advance. Recommendation: The President will recognize those that submitted a comment and share the comment with the Board. D. Consent Agenda The President will request a motion for approval of all items included under the consent agenda. If anyone wishes to have discussion on any of the individual agenda items, a motion to remove that item from the consent agenda will be needed. Recommendation: Adopt a motion to approve the consent agenda.

E. New Business – Items include Informational Reports that do not require Board approval, as well as action

items that require formal approval by adoption of a motion. Action items needing Board approval require the following procedure: 1. Informational presentation; 2. President calls for a motion and a second to officially place the question before the Board; 3. Board deliberation on the item; 4. President calls for the vote on the motion.

1. GM Staff Reports and Action Items:

a. Pending Projects Status Report The General Manager/COO will comment on items of interest and respond to Board questions, including those from the attached report on the status of projects currently underway. Recommendation: Informational report with no Board approval required; receive the report.

b. COVID-19 Reopening Update – Phase 1

Staff will present an update on reopening procedures from each department where staff have been working remotely. Recommendation: Informational report with no Board approval required; receive the report.

c. Monthly Financial Reports The Finance staff will report on the financial condition of TLA for the month ending April 30, 2020.

Recommendation: Informational report with no Board approval required; receive the report.

d. Community Development Report The Community Development Director will comment on the statistics for the Department for the month of April 2020.

• Member Privileges Suspension – Private Property Maintenance Standards Staff will review the status of the property violations and the recommendations for suspension of membership privileges for continuing non-compliance with the Covenants and Private Property Maintenance Standards. These property owners also continue to accrue a $25/day fine which constitutes an automatic lien against the property. Recommendation: Adopt a motion to suspend membership privileges for the following property owners:

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➢ 27 Hemingway Circle – 90th consecutive month ➢ 1 Windswept Lane – 9th consecutive month

e. Monthly Security Report

The Security Director will comment on the statistics for the Security Department for the month of April 2020.

Recommendation: Informational report with no Board action required; receive the report.

f. Emergency Preparedness Presentation Security Director Tim Cook will review the current Emergency Preparedness Plan as it relates to TLA business operations for the 2020 Hurricane season. Recommendation: Informational report with no Board approval required; receive the report.

g. Lagoon 42 Overflow Structure Restoration Attached is a staff report recommending approval of a contract with PINCO General Contracting in the amount of $47,550 for the restoration of the lagoon structure located in Lagoon #42. An additional $5,125 is required for pump rental and contingency expenditures along with $2,000 for landscape restoration. The total project cost is $54,675 out of a budget of $55,000. Recommendation: Adopt a motion to approve the contract with PINCO General Contracting in the amount of $47,550 along with an additional $5,125 for incidentals and $2,000 for landscape remediation.

h. Moon River and Deer Creek Gate Replacements Attached is a staff report recommending approval of a contract with Carolina Time and Parking Group for the automatic gate system replacements at the Moon River and Deer Creek Village Access Control Facilities for a total project cost of $105,627.50. The budgeted amount for these projects is $105,200. Recommendation: Adopt a motion to approve the contract with Carolina Time and Parking Group in the amount of $105,627.50.

i. Nominating Committee Appointments Section 3.7 of the Bylaws of the Association specifies that a Nominating Committee shall be appointed by the Board no later than the regular May Board meeting each year and shall consist of at least seven members two of whom shall be a Board Member, who may be the chairperson, and the Board member ex officio, plus at least five members who shall not be members of the Board. Jim Morgan recommends the appointment of Vicki McElreath, Hannah Burtnick, Brian Montgomery, Bill Tomassini, and Brad Siegal to the Nominating Committee. Recommendation: Adopt a motion approving the appointments to the Nominating Committee.

j. Neighbors Helping Neighbors Committee Appointment Attached is an application for Ray Ernst for appointment to the Neighbors Helping Neighbors Committee as a Call Coordinator. Ray will replace Don McCulloch who has resigned to move to The Marshes following many years of community service to The Landings. Recommendation: Adopt a motion approving the appointment of Ray Ernst to the Neighbors Helping Neighbors Committee.

2. Board Committee and Special Reports This item provides an opportunity for the chair of each Board or Special Committee to provide an update on work underway that is not otherwise on the agenda.

G. Directors’ Comments & Questions At this time, Board members may comment on or raise questions on issues or items they would like discussed, considered for referral to Committee, or handled that are not currently otherwise under consideration. After raising and explaining an issue proposed for discussion or referral, Board consensus to proceed is appropriate.

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H. President’s Report The President will report on any current or future issues relevant to the Board or TLA community matters. I. Adjourn to Executive Session The Board will adjourn to Executive Session to discuss personnel matters, litigation in which the Association is or may become involved, and orders of business of a similar nature. Recommendation: Adopt a motion to adjourn to Executive Session. J. Reconvene to Open Session K. Adjourn Recommendation: Adopt a motion to adjourn the meeting.

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THE LANDINGS ASSOCIATION, INC. Regular Meeting of the Board of Directors

Tuesday, April 28, 2020 at 4:00 p.m. Virtual Meeting - Microsoft Teams

MINUTES

DIRECTORS PRESENT John Holmquist, President

Jim Morgan, Vice President Tony Martin, Treasurer Judy Monaco, Secretary Diane Thompson (Virtual attendance) Jim Van Epps (Virtual attendance) Hal Duensing (Virtual attendance) Mark Winters (Virtual attendance) Hank Policinski, Ex Officio (Virtual attendance)

LEGAL COUNSEL Thomas J. Mahoney, III – (Virtual attendance) STAFF PRESENT Jessica Henderson, Controller (Virtual attendance)

Karl Stephens, Assistant General Manager/CAO Kristin Peney, Community Programs Manager Kimberly McDowell, Executive Assistant to GM Shari Haldeman, General Manager/COO Tim Cook, Director of Security (Virtual attendance)

CALL TO ORDER

President Holmquist called the meeting to order at 4:03 p.m. He dispensed with the reading of the notice adding that sufficient members were present to represent a quorum.

A. Guests

President Holmquist acknowledged that there were no guest questions submitted.

B. Agenda President Holmquist requested a motion to approve the consent agenda. Mr. Morgan MOVED

to approve the consent agenda. It was APPROVED by a unanimous voice vote.

C. New Business 1. Appointment of Replacement Board Member

President Holmquist requested a MOTION to approve the appointment of Eric Larson to the Board of Directors. Mrs. Monaco MOVED, and the motion was APPROVED by a unanimous voice vote.

2. General Manager’s Report a. Pending Projects Status Report GM Haldeman invited any questions from The Board on the General Manager’s Weekly Report noting that the Corona Virus Update would be moved to later in the agenda.

b. Monthly Financial Reports Jessica Henderson provided the Monthly Financial Status Report ending March 31, 2020.

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1. Paycheck Protection Program

President Holmquist requested a motion to accept the funds should they be approved by the Small Business Administration. Mrs. Monaco MOVED, and the motion was APPROVED by a unanimous voice vote.

c. Community Development Report

GM Haldeman noted that there were no changes to the properties listed for suspension then requested suspension of member privileges for the covenant violations listed below.

1. Covenant Violations

President Holmquist requested a motion to approve the following suspensions:

o 27 Hemingway Circle Suspension of membership privileges for John Keane and Kimberly Keane for the 89th consecutive month for non-compliance with the Architectural Guidelines due to lack of property maintenance.

o 1 Windswept Lane Suspension of membership privileges for James Eckels for the 8th consecutive month for non-compliance with the Architectural Guidelines due to lack of property maintenance.

Mr. Morgan MOVED to accept the motion and the motion was APPROVED by a unanimous voice vote.

d. Monthly Security Report Tim Cook presented the security statistics for the month of March 2020. e. Delegal Underground Fuel Lines

President Holmquist requested a MOTION to approve the contract with Meco, Inc. in the amount of $47,743.04. Mr. Duensing MOVED, and the motion was APPROVED by a unanimous voice vote.

3. Special Reports a. Corona Virus Update

GM Haldeman invited a representative of the CDC to report on the various GEMA updates on the Covid-19 pandemic. Staff then reported on TLA’s modified business practices during the Covid-19 pandemic.

D. President’s Report President Holmquist thanked GM Haldeman and the staff that are working onsite and

remotely during the pandemic and congratulated the Class of 2020. He then requested a MOTION to adjourn to Executive Session. Mr. Morgan MOVED, and the motion was APPROVED by a unanimous voice vote.

RECESS INTO EXECUTIVE SESSION

The Board recessed into Executive Session at 5:55 p.m. to discuss litigation and personnel issues. The Board reconvened from Executive Session at 6:20 p.m.

ADJOURN

There being no further business, the Board adjourned at 6:25 p.m.

Submitted by: ____________________________ Kimberly McDowell Assistant Corporate Secretary

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THE LANDINGS ASSOCIATION, INC. BOARD OF DIRECTORS SPECIAL MEETING

Thursday, May 7, 2020, 8:00 a.m. Virtual Meeting - Microsoft Teams

MINUTES

DIRECTORS PRESENT John Holmquist, President

Jim Morgan, Vice President Tony Martin, Treasurer Judy Monaco, Secretary Diane Thompson Jim Van Epps Hal Duensing Mark Winters

DIRECTORS NOT PRESENT Hank Policinski, Ex Officio STAFF PRESENT Dianne Talcott, Director of Budget, Planning & Analysis

Jessica Henderson, Controller Karl Stephens, Assistant General Manager/CAO Kimberly McDowell, Executive Assistant to GM Shari Haldeman, General Manager/COO

CALL TO ORDER

President Holmquist called the meeting to order at 8:03 a.m. He dispensed with the reading of the notice adding that sufficient members were present to represent a quorum.

WAIVER OF NOTICE

President Holmquist acknowledged that all Board Members present consented to the written waiver of notice.

A. Payment Protection Program

President Holmquist provided background on the purpose of the meeting then opened the floor for questions and comments. President Holmquist then requested a MOTION to return funds approved in the Paycheck Protection Program loan. Mr. Duensing MOVED, and the motion was APPROVED by a unanimous voice vote.

President Holmquist then made a MOTION to adjourn. The motion was

APPROVED by a unanimous voice vote.

ADJOURN

There being no further business, the Board adjourned at 8:38 a.m.

Submitted by: ____________________________ Kimberly McDowell Assistant Corporate Secretary

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To: Board of Directors From: Shari Haldeman, General Manager/COO Re: Weekly Report Date: May 22, 2020 Memorial Day Holiday In observance of the Memorial Day holiday, the administration remote operations will be closed on Monday, May 25. Security (Tim Cook) Golf Cart Complaints Security responded to Landings Harbor on Friday, May 15, for a report of a cart with four or five teenage girls driving recklessly. The complainant advised that he had been run off the cart path while traveling on Bartram Road toward the marina, and the driver of the cart appeared to be an unlicensed driver. The complainant provided the cart number, and Security identified the owner and attempted to locate the cart without success. Approximately 15 minutes later, while patrolling near Peregrine Crossing, Security spotted the golf cart and contacted the driver, who was, in fact, an unlicensed driver. Contact was made with the driver’s parents, who requested Security to escort the cart back to the residence. Upon arrival, the officer advised the parents of the initial complaint. Additionally, a $30 citation for unlicensed golf cart operation was issued as Security has stopped this individual on previous occasions. Further violations of this nature will result in a recommendation for the suspension of membership privileges. Suspicious Incidents On Friday, May 15, Security responded to a residence on Turtle Lane for a suspicious incident. The resident stated that she had gone outside to fill her birdbath in the front yard and discovered that someone had placed what appeared to be dog feces in the birdbath. The resident believes she may know the perpetrator. She was advised to notify Security if she witnessed anyone trespassing or other suspicious activities.

Security Statistics 2020 YTD

Part 1 Crimes* 10

Part 1 Crimes Cleared 4

Total Number of Thefts & Burglaries (inclusive of Part 1 Crimes) 14

Total Number of Vandalism Incidents 6

*Part 1 Crimes (Murder and nonnegligent homicide, rape, robbery, aggravated assault, burglary, motor vehicle theft, larceny-theft, and arson) Public Works (Sean Burgess)

2020 Road Repair and Replacement Project Bennett Paving completed the paving of Wickersham Drive and Ale House Retreat on Tuesday. On Wednesday, the contractor began milling Howley Lane. Weather permitting, Bennett Paving anticipates the completion of the paving of Howley Lane by Friday. 2020 Community Path Project Absolute Concrete will begin the demolition of the community path from Shellwind Drive to the Deer Creek Clubhouse on June 1. In the interim, Absolute has been working on repairs to the Prestbury Lane community path, Fat Friars Retreat community path and some curbing along Willeford Drive. Additionally, staff continues to backfill along the community path on Tarrow Ridge Road in Oakridge. Social Distancing Signage for TLA Administration building and Landings Harbor Store Staff installed social distancing signage for the Administration Building and the Landings Harbor Store on Wednesday. Staff also ordered A-frame easels to assist with directing residents and vendors on how to enter and exit each of these facilities. Once the buildings have been reopened, staff will place the easels by all door entryways and adjust, as necessary.

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Marsh Observation Tower As part of our annual preventative maintenance program, in-house staff began pressure washing the Marsh Observation Tower on Wednesday. Thereafter, staff will reseal the tower with a clear water sealing product. Oakridge Access Control Facility HVAC Replacement On Wednesday, Mock Mechanical Services completed the removal and replacement of the HVAC unit at the Oakridge Access Control Facility. The HVAC unit at this facility was originally installed in 2008 and has recently required additional maintenance due to the formation of holes in the coils. The newly installed unit is a 16 seer 2 Bryant unit and has an asset life of 12 years. This project was scheduled in the Capital Asset Management Plan and funded through the Capital Reserves Fund. Additionally, this HVAC replacement was reviewed and approved by the Public Works Committee, Finance Committee and Board of Directors in March. Landings Harbor Fixed Pier In addition to the work completed last week on the pier, staff replaced additional worn and/or damaged boards on Monday. On Tuesday, staff also applied a sealant to the newly installed boards. The entire fixed pier is scheduled for pressure washing and complete reseal in September. Community Development (Erin Schumacher)

1 & 2 Includes permits issued from Thursday of last week through Wednesday of current week. Private Property Maintenance Standards Staff continued inspections in the Plantation area during the routine property inspections. Follow-up inspections were also conducted throughout the island. Three new properties were identified in violation.

PPMS Routine Covenants Inspection Week Ending 5/22/20

Total Weekly Inspections - Routine PPMS Inspections - Follow-up Inspections

374 343 31

2020 Construction Activity

Permits Issued this Week (Staff approved)1 14

Permits Issued this Week (ARC approved)2 6

Site Inspections this Week 6

New Homes Under Construction 17

ARC Projects Reviewed at Last Meeting 17

Permits Issued YTD 316

Private Property Maintenance Standards Data Week Ending 5/22/20

Total properties in violation as of week ending 5/15/20 94

Newly Identified Properties in Violation 3

Newly Identified Educational Courtesy Calls 3

Properties Removed from Violation - Resolved within 0-30 Days - Resolved within 31-60 Days - Resolved within 61-90 Days - Resolved within 90+ Days

11 8 1 2 0

Private Property Maintenance Standards Data 2020 YTD

Properties in Violation prior to 2020 56

Newly Identified Properties 82

Properties Received Educational Courtesy Calls 25

Properties Removed from Violation 63

Properties Remaining in Violation 89

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Marinas (Larry Sincoskie)

Landings Harbor Delegal Creek

Boat Occupancy 287-98.3% Boat Occupancy 56-98.2%

Kayak Occupancy 8-76% Kayak Occupancy 35-62%

Fuel Sales $8664.48 Fuel Sales $5811.60

Merchandise Sales $416.09 Merchandise Sales $164.62

Services $88 Guest Dockage $918.80

Boat Launch Count 269 Kayak Rentals $249

Marinas Operations The ship store at both marinas will be reopening to walk-in traffic Memorial Day weekend. At Landings Harbor Marina, there will be a limit of three customers in the Landings Harbor store at any time, and at Delegal Creek, one customer is allowed in the store at any time. Cash is not accepted, however, payments on Landings accounts or with credit/debit cards will be. Restrooms will be open to the public as well, with a limit of one guest in at any time for either marina. Staff will be cleaning and sanitizing surfaces throughout the day and will be operating under CDC protocols. New summer hours also go into effect Memorial Day weekend. Landings Harbor Marina will be open from 8am until 6pm Monday through Friday with boat launch times available between 9am and 5pm, and will be open from 8am until 8pm on Saturday and Sunday with boat launch times available between 9am and 7pm. Delegal Creek will be open from 8am until 5pm on Monday through Friday and from 8am until 6pm on Saturday and Sunday. All boaters with a dry storage lease at Landings Harbor who are currently occupying a slip at Delegal Creek are being asked to vacate and return to Landings Harbor before the Memorial Day Weekend. Any boaters that have boats and or trailers in the parking lot at Landings Harbor are also requested to please remove the same prior to Memorial Day weekend. As reflected in the BoatCloud launch report below, activity at Landings Harbor has been busy on the weekend over the past 20 days and is expected to increase with the extended summer hours.

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Human Resources (Karin Condame) Staffing

Open Positions Status Update Opened Filled

Facilities Specialist Interviews scheduled. 4/15/20

Environmental Manager Recruiting continues. 5/8/20

Assistant Fleet Technician Position opened. 5/14/20

Delegal Harbormaster Position opened. 5/19/20

Seasonal Dockhands (2) Position opened. 5/20/20

Total Open Positions = 5 Total number of Full Time Employees: 76 Total number of Part Time Employees: 2 Total number of Temporary/Seasonal Employees: 3 Total number of Employees (headcount): 81 Total FTEs (Full-Time Equivalent): 78.5 There is currently one employee throughout the organization who is on leave due to issues related to COVID-19. All departments are fully functioning, either on site or via telecommuting. On-site employees continue to adhere to strict social distancing guidelines. Training and Development Orientation for the newest members of the Marina team was held this week in the conference room. Presentations were made by Karin Condame, Shari Haldeman, Kimberly McDowell and Lynn Lewis. The employees learned about the history of the Association along with our structure, mission, vision, and values. Also, part of the orientation was dedicated specifically to providing excellent customer service to our residents and guests.

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To: Shari Haldeman and Karl Stephens From: Jessica L. Henderson Subject: April Monthly Financial Report Date: May 15, 2020 The purpose of this report is to explain the financial activity of The Landings Association through April 2020. Balance Sheet At the end of April 2020, Members’ Equity was $12,611,000, an increase of $1,402,000 since December 2019. The members’ equity balance reflects the new FASB revenue recognition standard for reserves that was required in 2019. Prior to 2019, the members’ equity line would reflect the total equity in operating and reserves funds. By complying with the new standard, the balance of members’ equity for reserve funds must be presented in the liability section of the balance sheet until the expenses are recognized/recorded. This presentation change resulted in a total amount of $7,344,036 that was once presented in members’ equity for capital reserves funds now being recorded in deferred revenue. Change in Equity from December 31, 2019:

As of April 30, 2020, $6,444,000 of our short-term investments are currently invested in individual Certificates of Deposit as well as the CDARS program. Our current cash balance at Ameris Bank is $8,140,000, which is inclusive of two Money Market Accounts. All accounts with a balance are swept on a daily basis to maximize interest and to be fully FDIC insured. The 2020 Assessment statements were mailed January 24, 2020. Assessments were due on March 1, 2020, with late fees occurring April 10, 2020 and suspension of privileges on May 4, 2020. As of May 15, 2020, we have received 98% of the expected Assessment revenues, including 582 owners on the quarterly payment plan. At the end of April 2020, the Other Assessments & Services accounts receivable balance totaled $285,058, of which $179,912 is current month charges, $5,392 is 31-60 days, $27,254 is 61-90 days, and $72,500 (25%) is between 91-120 days past due. We currently show 28 accounts with a balance over 90 days. We anticipate receiving most of the payments prior to the Board Meeting. We will continue to monitor the delinquent receivables and have adjusted the Allowance for Doubtful Accounts balance to reflect the total 90+ past due.

Operating Fund Capital Reserve

Change (in thousands) $3,091 ‐$1,689

‐$2,000

‐$1,000

$0

$1,000

$2,000

$3,000

$4,000

Change in Equity

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Statement of Operating Revenues & Expenses The attached reports show that through April 2020, the combined Operating Fund generated $151,830 net revenues before depreciation. TLA Operating Fund Year-to-date gross margin for the Association Operating Fund is $2,629,300, which is $11,492 better than budget. This is due mainly to the collection of Annexation revenue in January 2020 and is offset by vehicle registration revenue, rental income, member services, and event income that are all behind budget. Year-to-date operating expenses are favorable to budget by $112,006. Most expense accounts are under budget, led by staffing and Gain or Loss on Asset disposal, which is offsetting the increase in Bad Debt expense of delinquent Assessments included in Other Expense. Net Revenues over Expenses year-to-date are ($174,122), which is $132,169 better than the budget, due to the annexation revenue and proceeds from the sale of a Sweeper combined with under budget staffing. TLA Marina Operating Year-to-date gross margin for the Marinas is $489,506, which is $84,644 favorable to budget, due mainly to boat storage. Year-to-date operating expenses are favorable to budget by $112,263. This is due mainly to the Dredging being performed at a later time period and only the deposit being paid to date. Net Revenues over Expenses year-to-date are $65,668, which is $178,551 favorable to budget. Capital Purchases Radar Speed Detection Placard with Trailer The Security Department previously had two radar speed detection placards; however one placard was stolen in 2019. The Security staff is purchasing a second radar speed detection placard. The new sign will be more versatile than the current one, which requires a bucket truck and assistance from Public Works staff to move. The project is currently scheduled for replacement in 2021; however, staff is moving forward with this purchase in 2020. The Security Department received a Landings Landlovers grant in the amount of $3,500 for this project. The project is budgeted for $4,200. Three vendor bids were received for this project and the winning bid totals $7,088. The Landlovers grant of $3,500 will offset the total cost for TLA to equal $3,588.

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Boat Storage: Revenue exceeds budget. At the end of April, LH is 97.6%, and DC is 100% at storage capacity.Rental Income:  Revenue is less than budget due to the closure of the Sunset Pavilion due to COVID19. Fuel Sales: Revenue is less than budget due to the temporary closure of the Landings Harbor/Delegal Ship Stores because of COVID19. All Other: Overall ahead of budget for April due to annexation revenue received in the amount of $43,958.

Boat Storage Rental Income Fuel Sales All Other Revenue Total VarianceRevenue $86,980 ($7,718) ($21,874) $10,888 68,276

86,980 

(7,718)

(21,874)

10,888 

68,276 

($40,000)

($20,000)

$0

$20,000

$40,000

$60,000

$80,000

$100,000

YTD Variance

TLA & MarinaYTD Revenue Budget Variance

as of 4/30/2020

C:\Users\jessicahenderson\Downloads\5‐15‐20 Variance Graph (1) 5/14/2020

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Staffing: 1 open position as of April 30, 2020.Operating Contingency: Unexpected expenses from COVID19, including PPE and cleaning of buildings. Community Outreach: Fewer Community Events due to COVID19. Gain/Loss Asset Disposal: This is due to sale of a Street Streeper in January 2020. Other Expenses: Other Expenses lower than budget for April, mostly due to timing of projects.

Staffing Operating Contingency Community Outreach Gain/Loss Asset Disposal Other Expenses Total Variance

Expense 81,901 (12,458) 15,315 49,730 89,779 224,267

81,901

(12,458)

15,315

49,730

89,779

224,267

(50,000)

0

50,000

100,000

150,000

200,000

250,000

YTD

Varia

nce

TLA & MarinaYTD Expense Budget Variance

as of 4/30/2020

C:\Users\jessicah\Desktop\5-15-20 Variance Graph 5/14/2020

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2020 YTDApril

Actual

2020 YTDApril

Budget

YTD -vs-Budget

YTD

% of Budgetto ActualVariance

2019YTD

Actual

CurrentYTD-vs-

PriorYTD

% ChangePrior YTD

2020Total Year

Budget

2019Total Year

ActualRevenuesAssessment Revenue $2,021,412 $2,021,413 ($1) 100% $2,042,040 ($20,628) (1%) $6,064,240 $5,154,815Non-Assessment RevenueService Agreement 85,861 85,898 (37) 100% 84,847 1,014 1% 275,935 272,739Vehicle Registration 251,222 284,866 (33,644) 88% 286,644 (35,422) (14%) 854,598 777,203Architectural Fees 26,479 21,201 5,278 125% 35,528 (9,049) (34%) 63,605 72,281Interest Earned 8,301 8,333 (32) 100% 33,305 (25,004) (301%) 25,000 29,025Rental Income 78,216 85,934 (7,718) 91% 78,583 (367) 0% 257,800 262,274Boat Storage 398,057 311,077 86,980 128% 368,342 29,715 7% 1,123,240 1,155,686Kayak Revenue 4,396 5,619 (1,223) 78% 5,549 (1,153) (26%) 18,182 16,020Fuel Sales 40,355 62,229 (21,874) 65% 61,743 (21,388) (53%) 290,548 287,049Merchandise 5,662 10,122 (4,460) 56% 13,188 (7,526) (133%) 52,394 51,511Beverage Sales 375 (375) 0% 0% 3,000 2,068Marina Other 60,727 56,324 4,403 108% 60,641 86 0% 170,392 186,286Member Services 48,431 53,838 (5,407) 90% 64,991 (16,560) (34%) 142,200 166,301Event Income (925) 4,611 (5,536) (20%) 4,747 (5,672) 613% 46,800 38,832Other Revenue 124,977 73,055 51,922 171% 87,475 37,502 30% 158,596 224,462

Non-Assessment Revenue 1,131,759 1,063,482 68,277 106% 1,185,583 (53,824) (5%) 3,482,290 3,541,737Total Revenue 3,153,171 3,084,895 68,276 102% 3,227,623 (74,452) (2%) 9,546,530 8,696,552

Cost of Goods Sold 34,367 62,224 27,857 55% 66,504 32,137 94% 295,831 281,182

Gross Margin 3,118,804 3,022,671 96,133 103% 3,161,119 (42,315) (1%) 9,250,699 8,415,370

ExpensesStaffing 1,578,216 1,660,117 81,901 95% 1,453,380 (124,836) (8%) 4,980,826 4,742,705Printing & Postage 24,534 43,129 18,595 57% 18,818 (5,716) (23%) 92,349 63,379Office Supplies/Small Tools 23,485 32,249 8,764 73% 28,113 4,628 20% 96,748 81,245Utilities 68,820 77,763 8,943 88% 73,766 4,946 7% 233,288 225,152Off-site Storage 404 400 (4) 101% 515 111 27% 1,200 1,458Insurance 182,079 182,933 854 100% 189,286 7,207 4% 576,666 549,416Taxes 43,722 43,722 0% 36,856 36,856 0% 83,943 110,229Professional Fees 20,292 36,128 15,836 56% 64,976 44,684 220% 99,000 155,860Other 203,470 36,296 (167,174) 561% 26,363 (177,107) (87%) 112,301 209,721Marketing Expenses 0% 191 191 0% 4,562Kayak Expenses 0% 140 140 0% 800 140Community Outreach 3,318 18,633 15,315 18% 17,759 14,441 435% 27,100 26,549IT Support 89,710 83,819 (5,891) 107% 138,318 48,608 54% 237,629 312,826Special Projects 3,724 7,727 4,003 48% 12,747 9,023 242% 34,000 54,165Engineering Services 5,253 19,667 14,414 27% 6,309 1,056 20% 56,000 48,976Operating Contingency 14,956 2,498 (12,458) 599% (14,956) (100%) 125,000 41,246Dredging Expense 9,500 100,000 90,500 10% 1,919 (7,581) (80%) 100,000 103,470Median Refurbishment 94,697 (94,697) 0% 13,986 (80,711) (85%) 100,000 150,658Security/Police/EMS/Safety 47,853 63,119 15,266 76% 58,667 10,814 23% 64,206 80,038Repair & Maintenance 75,085 95,004 19,919 79% 79,036 3,951 5% 258,165 371,478Landscaping 374,854 399,908 25,054 94% 366,525 (8,329) (2%) 1,131,449 1,158,318Fleet Maintenance 24,754 26,416 1,662 94% 35,216 10,462 42% 82,338 99,013Lagoon Related 45,814 83,051 37,237 55% 54,655 8,841 19% 150,453 131,573Road -paving/ striping/ cleaning 13,080 10,833 (2,247) 121% 13,664 584 4% 90,000 55,734Wildlife Management 15,289 22,673 7,384 67% 12,038 (3,251) (21%) 68,020 63,564Mailbox/Signs/Misc. 14,429 24,227 9,798 60% 25,289 10,860 75% 72,680 73,826Recruiting/ Retention 10,260 10,167 (93) 101% 8,675 (1,585) (15%) 30,500 40,168Other Infrastructure Repairs 23,776 56,000 32,224 42% 50,057 26,281 111% 167,785 151,804Facilities 49,052 54,762 5,710 90% 62,085 13,033 27% 164,285 200,083Gain or Loss on Asset Disposal (49,730) 49,730 0% (26,457) 23,273 (47%) (19,720)

Other Expenses(Less staffing) 1,388,758 1,531,124 142,366 91% 1,369,512 (19,246) (1%) 4,255,905 4,544,931Total Expenses 2,966,974 3,191,241 224,267 93% 2,822,892 (144,082) (5%) 9,236,731 9,287,636

Net Revenue Before Depr. 151,830 (168,570) 320,400 (90%) 338,227 (186,397) (123%) 13,968 (872,266)Depreciation 260,287 250,603 (9,684) 104% 269,794 9,507 4% 751,808 793,465

Net Revenues Over Exp. (108,457) (419,173) 310,716 26% 68,433 (176,890) 163% (737,840) (1,665,731)

The Landings Association, Inc.TLA and Marinas Operating

For the Four Months Ending Thursday, April 30, 2020

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16

Revenue 2020 YTD Actual 2019 YTD Actual Variance ExplanationAssessment Revenue 2,021,412$ 2,042,040$ (20,628)$ Lower Assessment Allocation to the Operating Fund for 2020. Interest Earned 8,301$ 33,305$ (25,004)$ Lower interest received on investments for 2020 due to impacts of COVID19. Boat Storage 398,057$ 368,342$ 29,715$ Boat Storage revenue continues to be strong. At the end of April, LH is 97.6%, and DC is 100% at storage capacity.Vehicle Registration 251,222$ 286,644$ (35,422)$ Vehicle Registration for 2020 has been trending down and is estimated to be much lower overall for 2020.

2020 YTD Revenue as of 4/30/20 vs. 2019 YTD Revenue as of 4/30/19

$2,021,412

$8,301

$398,057 $251,222

$2,042,040

$33,305

$368,342 $286,644

ASSESSMENT REVENUE INTEREST EARNED BOAT STORAGE VEHICLE REGISTRATION

2020 YTD Actual 2019 YTD Actual

9

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Expense 2020 YTD Actual 2019 YTD Actual Variance ExplanationStaffing 1,578,216$ 1,453,380$ (124,836)$ Higher costs in 2020 due to being closer to full staffing vs more vacant positions in 2019. Other Expenses 203,470$ 26,363$ (177,107)$ Higher costs in 2020 due to increased bad debt expenses due to more deliquent assessments. Operating Contingency 14,956$ -$ (14,956)$ Higher costs in 2020 due to expenses related to COVID19 (cleaning and PPE).IT Support 89,710$ 138,318$ 48,608$ Higher costs in 2019 due to more IT projects completed in 2019 (cloud server, purchase order software)Gain/Loss (49,730)$ (26,457)$ 23,273$ Sale of street sweeper in January 2020.

2020 YTD Expense as of 4/30/20 vs. 2019 YTD Expense as of 4/30/19

$1,578,216

$203,470

$14,956 $89,710 $(49,730)

$1,453,380

$26,363 $-$138,318

$(26,457)

STAFFING OTHER EXPENSES OPERATING CONTINGENCY IT SUPPORT GAIN/LOSS

2020 YTD Actual 2019 YTD Actual

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18

2020

Operating ReserveTotal

All Funds

12/31/2019Total

All FundsNet

ChangeAssetsCurrent AssetsCash & cash equivalentsCash & money market accounts $5,185 $2,728 $7,913 $4,912 $3,001Cash held in escrow 230 0 230 218 12Total 5,415 2,728 8,143 5,130 3,013

Certificates of deposit 2,500 2,679 5,179 2,901 2,278Ameris CDARS 0 1,265 1,265 1,259 6Total 2,500 3,944 6,444 4,160 2,284

Members' receivable 1,340 0 1,340 217 1,123Less: Allowance for uncollectible (282) 0 (282) (116) (166)Total 1,058 0 1,058 101 957

Inventories 50 0 50 45 5Prepaid expenses 568 0 568 151 417Total 618 0 618 196 422

Property, plant, and equipmenton the basis of costBuildings and equipment, net 8,399 435 8,834 8,408 426Total 8,399 435 8,834 8,408 426

Long-term assetsInvestments - TLA Investment in Marina 1,000 0 1,000 1,000 0Total 1,000 0 1,000 1,000 0

TOTAL 18,990 7,107 26,097 18,995 7,102

Liabilities and Members' EquityCurrent LiabilitiesAccounts payable & accrued expenses 201 0 201 112 89Deferred revenue 4,155 8,753 12,908 7,364 5,544Escrow balances and deposits 245 0 245 206 39Accrued payroll & taxes withheld 132 0 132 104 28Total 4,733 8,753 13,486 7,786 5,700

Long-term liabilities

Members' Equity 14,257 (1,646) 12,611 11,209 1,402TOTAL 18,990 7,107 26,097 18,995 7,102

The Landings Association, Inc.Balance Sheets

ALLFor the Four Months Ending Thursday, April 30, 2020

(in thousands)

All Funds BS for PacketSummary Balance sheet

11

19

2020

April

2019

April DecemberYTD

Change

AssetsCurrent AssetsCash & cash equivalentsCash & money market accounts $5,185 $5,595 $1,729 $3,456Cash held in escrow 230 303 218 12Total 5,415 5,898 1,947 3,468

Certificates of deposit 2,500 0 0 2,500Total 2,500 0 0 2,500

Members' receivable 1,340 1,048 217 1,123Other accounts receivable 0 (2) 0 0Annexation Fee Receivable 0 (44) (44) 44Less: Allowance for uncollectible (282) (9) (116) (166)Total 1,058 993 57 1,001

Inventories 50 34 45 5Prepaid expenses 568 542 151 417Total 618 576 196 422

Property, plant, and equipmenton the basis of costBuildings and equipment, net 8,399 8,645 8,408 (9)Total 8,399 8,645 8,408 (9)

Long-term assetsInvestments - TLA Investment in Marina 1,000 1,000 1,000 0Total 1,000 1,000 1,000 0

TOTAL 18,990 17,112 11,608 7,382

Liabilities and Members' EquityCurrent LiabilitiesAccounts payable & accrued expenses 201 277 112 89Deferred revenue 4,155 4,100 20 4,135Escrow balances and deposits 245 290 206 39Accrued payroll & taxes withheld 132 32 104 28Total 4,733 4,699 442 4,291

Long-term liabilities

Members' Equity 14,257 12,413 11,166 3,091

TOTAL 18,990 17,112 11,608 7,382

The Landings Association, Inc.Balance Sheets

Association Operating FundFor the Four Months Ending Thursday, April 30, 2020

(in thousands)

Balance Sheet for PacketSummary Balance sheet

12

20

2020

April

2019

April DecemberYTD

Change

AssetsCurrent AssetsCash & cash equivalentsCash & money market accounts $2,728 $2,916 $3,183 ($455)Total 2,728 2,916 3,183 (455)

Certificates of deposit 2,679 5,068 2,901 (222)Ameris CDARS 1,265 0 1,259 6Total 3,944 5,068 4,160 (216)

Annexation Fee Receivable 0 44 44 (44)Total 0 44 44 (44)

Property, plant, and equipmenton the basis of costBuildings and equipment, net 435 551 0 435Total 435 551 0 435

Long-term assets

TOTAL 7,107 8,579 7,387 (280)

Liabilities and Members' EquityCurrent LiabilitiesDeferred revenue 8,753 1,368 7,344 1,409Total 8,753 1,368 7,344 1,409

Long-term liabilities

Members' Equity (1,646) 7,211 43 (1,689)

TOTAL 7,107 8,579 7,387 (280)

The Landings Association, Inc.Balance Sheets

Capital Reserve FundFor the Four Months Ending Thursday, April 30, 2020

(in thousands)

Balance Sheet for PacketSummary Balance sheet

13

21

Association& MarinaOperating

CapitalReserve

Fund

TotalAll

Funds

RevenuesAssessment Revenue $2,021,412 $704,132 $2,725,544Non-Assessment RevenueService Agreement 85,861 85,861Vehicle Registration 251,222 251,222Architectural Fees 26,479 26,479Interest Earned 8,301 42,502 50,803Rental Income 78,216 78,216Boat Storage 398,057 398,057Kayak Revenue 4,396 4,396Fuel Sales 40,355 40,355Merchandise 5,662 5,662Marina Other 60,727 60,727Member Services 48,431 48,431Event Income (925) (925)Other Revenue 124,977 124,977

Non-Assessment Revenue 1,131,759 42,502 1,174,261Total Revenue 3,153,171 746,634 3,899,805

Cost of Goods Sold 34,367 34,367

Gross Margin 3,118,804 746,634 3,865,438

ExpensesStaffing 1,578,216 1,578,216Printing & Postage 24,534 24,534Office Supplies/Small Tools 23,485 23,485Utilities 68,820 68,820Off-site Storage 404 404Insurance 182,079 182,079Professional Fees 20,292 20,292Other 203,470 203,470Community Outreach 3,318 3,318IT Support 89,710 89,710Special Projects 3,724 3,724Engineering Services 5,253 5,253Operating Contingency 14,956 14,956Dredging Expense 9,500 9,500Median Refurbishment 94,697 94,697Security/Police/EMS/Safety 47,853 47,853Repair & Maintenance 75,085 75,085Landscaping 374,854 374,854Fleet Maintenance 24,754 24,754Lagoon Related 45,814 45,814Road -paving/ striping/ cleaning 13,080 13,080Wildlife Management 15,289 15,289Mailbox/Signs/Misc. 14,429 14,429Recruiting/ Retention 10,260 10,260Other Infrastructure Repairs 23,776 26,400 50,176Facilities 49,052 49,052Gain or Loss on Asset Disposal (49,730) (49,730)

Other Expenses(Less staffing) 1,388,758 26,400 1,415,158Total Expenses 2,966,974 26,400 2,993,374

Net Revenue Before Depr. 151,830 720,234 872,064Depreciation 263,120 263,120

Net Revenues Over Exp. (111,290) 720,234 608,944

The Landings Association, Inc.Profit & Loss - All Funds

For the Four Months Ending Thursday, April 30, 2020

P&L All Funds for PacketABSC All Funds

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22

2020 YTDApril

Actual

2020 YTDApril

Budget

YTD -vs-Budget

YTD

% of Budgetto ActualVariance

2019YTD

Actual

CurrentYTD-vs-

PriorYTD

% ChangePrior YTD

2020Total Year

Budget

2019Total Year

ActualRevenuesAssessment Revenue $2,021,412 $2,021,413 ($1) 100% $2,042,040 ($20,628) (1%) $6,064,240 $5,154,815Non-Assessment RevenueService Agreement 77,869 77,905 (36) 100% 77,087 782 1% 251,957 249,459Vehicle Registration 251,222 284,866 (33,644) 88% 286,644 (35,422) (14%) 854,598 777,203Architectural Fees 26,479 21,201 5,278 125% 35,528 (9,049) (34%) 63,605 72,281Interest Earned 8,301 8,333 (32) 100% 33,305 (25,004) (301%) 25,000 29,025Rental Income 71,534 77,034 (5,500) 93% 75,502 (3,968) (6%) 231,102 242,330Beverage Sales 0% 0% 1,500 2,068Member Services 48,431 53,838 (5,407) 90% 64,991 (16,560) (34%) 142,200 166,301Event Income (925) 4,611 (5,536) (20%) 4,747 (5,672) 613% 46,800 38,832Other Revenue 124,977 68,607 56,370 182% 83,070 41,907 34% 142,706 217,827

Non-Assessment Revenue 607,888 596,395 11,493 102% 660,874 (52,986) (9%) 1,759,468 1,795,326Total Revenue 2,629,300 2,617,808 11,492 100% 2,702,914 (73,614) (3%) 7,823,708 6,950,141

Cost of Goods Sold 0% 0% 750 742

Gross Margin 2,629,300 2,617,808 11,492 100% 2,702,914 (73,614) (3%) 7,822,958 6,949,399

ExpensesStaffing 1,420,979 1,499,485 78,506 95% 1,316,185 (104,794) (7%) 4,499,578 4,291,159Printing & Postage 23,886 42,336 18,450 56% 18,077 (5,809) (24%) 89,970 60,074Office Supplies/Small Tools 18,011 25,214 7,203 71% 25,379 7,368 41% 75,643 72,703Utilities 55,854 63,194 7,340 88% 60,340 4,486 8% 189,582 181,858Off-site Storage 404 400 (4) 101% 515 111 27% 1,200 1,458Insurance 80,440 82,343 1,903 98% 85,101 4,661 6% 260,966 247,837Taxes 27,936 27,936 0% 24,238 24,238 0% 52,372 67,917Professional Fees 20,292 36,128 15,836 56% 64,976 44,684 220% 99,000 155,860Other 194,391 33,347 (161,044) 583% 22,525 (171,866) (88%) 87,155 191,197Community Outreach 3,318 18,633 15,315 18% 17,759 14,441 435% 27,100 26,549IT Support 89,710 83,819 (5,891) 107% 138,318 48,608 54% 237,629 312,826Special Projects 3,724 7,727 4,003 48% 12,747 9,023 242% 34,000 54,165Engineering Services 5,253 16,667 11,414 32% 6,309 1,056 20% 50,000 43,026Operating Contingency 14,839 2,498 (12,341) 594% (14,839) (100%) 100,000 37,246Median Refurbishment 94,697 (94,697) 0% 13,986 (80,711) (85%) 100,000 150,658Security/Police/EMS/Safety 47,853 62,976 15,123 76% 58,667 10,814 23% 63,776 79,747Repair & Maintenance 43,723 58,931 15,208 74% 47,194 3,471 8% 176,792 186,099Landscaping 374,854 399,908 25,054 94% 366,525 (8,329) (2%) 1,131,449 1,158,318Fleet Maintenance 23,489 25,045 1,556 94% 34,148 10,659 45% 78,224 93,713Lagoon Related 45,814 83,051 37,237 55% 54,655 8,841 19% 150,453 131,573Road -paving/ striping/ cleaning 13,080 10,833 (2,247) 121% 13,664 584 4% 90,000 55,734Wildlife Management 15,289 22,673 7,384 67% 12,038 (3,251) (21%) 68,020 63,564Mailbox/Signs/Misc. 14,429 24,227 9,798 60% 25,289 10,860 75% 72,680 73,826Recruiting/ Retention 9,981 9,917 (64) 101% 8,530 (1,451) (15%) 29,750 39,549Other Infrastructure Repairs 23,776 56,000 32,224 42% 50,057 26,281 111% 167,785 151,804Facilities 44,627 51,701 7,074 86% 58,800 14,173 32% 155,103 190,100Gain or Loss on Asset Disposal (49,730) 49,730 0% (26,457) 23,273 (47%) (19,720)

Other Expenses(Less staffing) 1,212,004 1,245,504 33,500 97% 1,193,380 (18,624) (2%) 3,588,649 3,807,681Total Expenses 2,632,983 2,744,989 112,006 96% 2,509,565 (123,418) (5%) 8,088,227 8,098,840

Net Revenue Before Depr. (3,683) (127,181) 123,498 3% 193,349 (197,032) 5350% (265,269) (1,149,441)Depreciation 170,439 179,110 8,671 95% 184,306 13,867 8% 537,329 530,436

Net Revenues Over Exp. (174,122) (306,291) 132,169 57% 9,043 (183,165) 105% (802,598) (1,679,877)

The Landings Association, Inc.TLA Operating Fund

For the Four Months Ending Thursday, April 30, 2020

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2020 YTDApril

Actual

2020 YTDApril

Budget

YTD -vs-Budget

YTD

% of Budgetto ActualVariance

2019YTD

Actual

CurrentYTD-vs-

PriorYTD

% ChangePrior YTD

2020Total Year

Budget

2019Total Year

ActualRevenuesNon-Assessment RevenueService Agreement $7,993 $7,993 100% $7,760 $233 3% $23,978 $23,280Rental Income 6,683 8,899 (2,216) 75% 3,082 3,601 54% 26,698 19,945Boat Storage 398,057 311,077 86,980 128% 368,342 29,715 7% 1,123,240 1,155,686Kayak Revenue 4,396 5,619 (1,223) 78% 5,549 (1,153) (26%) 18,182 16,020Fuel Sales 40,355 62,229 (21,874) 65% 61,743 (21,388) (53%) 290,548 287,049Merchandise 5,662 10,122 (4,460) 56% 13,188 (7,526) (133%) 52,394 51,511Beverage Sales 375 (375) 0% 0% 1,500Marina Other 60,727 56,324 4,403 108% 60,641 86 0% 170,392 186,286Other Revenue 4,448 (4,448) 0% 4,405 (4,405) 0% 15,890 6,635

Non-Assessment Revenue 523,873 467,086 56,787 112% 524,710 (837) 0% 1,722,822 1,746,412Total Revenue 523,873 467,086 56,787 112% 524,710 (837) 0% 1,722,822 1,746,412

Cost of Goods Sold 34,367 62,224 27,857 55% 66,504 32,137 94% 295,081 280,440

Gross Margin 489,506 404,862 84,644 121% 458,206 31,300 6% 1,427,741 1,465,972

ExpensesStaffing 157,237 160,633 3,396 98% 137,195 (20,042) (13%) 481,247 451,546Printing & Postage 649 793 144 82% 741 92 14% 2,379 3,305Office Supplies/Small Tools 5,474 7,035 1,561 78% 2,734 (2,740) (50%) 21,105 8,542Utilities 12,965 14,569 1,604 89% 13,426 461 4% 43,706 43,294Insurance 101,639 100,589 (1,050) 101% 104,186 2,547 3% 315,701 301,579Taxes 15,786 15,786 0% 12,618 12,618 0% 31,572 42,313Other 9,079 2,949 (6,130) 308% 3,838 (5,241) (58%) 25,146 18,524Marketing Expenses 0% 191 191 0% 4,562Kayak Expenses 0% 140 140 0% 800 140Engineering Services 3,000 3,000 0% 0% 6,000 5,950Operating Contingency 117 (117) 0% (117) (100%) 25,000 4,000Dredging Expense 9,500 100,000 90,500 10% 1,919 (7,581) (80%) 100,000 103,470Security/Police/EMS/Safety 143 143 0% 0% 430 291Repair & Maintenance 31,362 36,073 4,711 87% 31,842 480 2% 81,373 185,379Fleet Maintenance 1,264 1,371 107 92% 1,068 (196) (16%) 4,114 5,300Recruiting/ Retention 278 250 (28) 111% 145 (133) (48%) 750 619Facilities 4,425 3,061 (1,364) 145% 3,285 (1,140) (26%) 9,182 9,983

Other Expenses(Less staffing) 176,752 285,619 108,867 62% 176,133 (619) 0% 667,258 737,251Total Expenses 333,989 446,252 112,263 75% 313,328 (20,661) (6%) 1,148,505 1,188,797

Net Revenue Before Depr. 155,517 (41,390) 196,907 (376%) 144,878 10,639 7% 279,236 277,175Depreciation 89,849 71,493 (18,356) 126% 85,487 (4,362) (5%) 214,479 263,029

Net Revenues Over Exp. 65,668 (112,883) 178,551 (58%) 59,391 6,277 10% 64,757 14,146

The Landings Association, Inc.Marinas Operating Rollup

For the Four Months Ending Thursday, April 30, 2020

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Project 2020 Budget Spent Remaining

TLA (7350-200-1) 100,000Golf Cart Path Project 2,948COVID19 (Ring doorbells, Janitorial Services, PPE, thermometers) 11,891

Total Spent 14,839

TLA Total Remaining: 7350-200-1 85,161

Project 2020 Budget Spent Remaining

Landings Harbor (7350-610-1)20,000

COVID19 (PPE) 58

Total Spent 58

Landings Harbor Total Remaining: 7350-610-1 2020 Budget 19,942Delegal (7350-630-1)

5,000COVID19 (PPE) 58

Total Spent 58

Delegal Marina Total Remaining: 7350-630-1 4,942

Operating ContingencyAs of 4/30/20

Operating Contingency MarinaAs of 4/30/20

C:\Users\jessicah\Desktop\5-15-20 Contingency Account Info 5/14/2020 17

25

The Landings Association 2020 Capital Expenditures As of May 15, 2020

Project Number Description 2020 Budget Paid To Date Remaining

Budget Status

Carry Over Projects from 2019 Budget

910-000-0466 Computer - Admin Laptop 2,000 1,808 192 Closed

920-001-0299 QR Scanner - ABDi (x8) 8,000 8,000

920-001-0026 Battery Backup - UPS - Security 1,800 1,800

920-002-0026 Battery Backup - UPS - Security 1,800 1,800

920-003-0026 Battery Backup - UPS - Security 1,800 1,800

910-000-0034 PW Managed Switch 1,800 1,800

Total: Carry Over Projects from 2019 Budget 17,200 1,808 15,392

Association Capital

910-000-0011 Check Scanner 2,000 2,000

910-000-0003 Computer - CDD 1,850 1,850 0 Closed

910-000-0019 Computer - Core 3 (Ashley) 1,850 1,850 0 Closed

910-000-0025 Computer - Guest Pass 1,850 1,850 0 Closed

910-000-0024 Computer - Lookup 1,850 1,850 0 Closed

910-000-0176 DC North Entrance Camera 2,313 2,313

910-000-0178 DC North Exit Camera 2,313 2,313

910-000-0146 DC Village Entrance Camera 2,313 2,313

910-000-1291 Delegal North Entrance Path Camera (Wireless) 4,626 4,626

910-000-0162 LH Fuel Dock Camera 2,313 2,313

910-000-0163 LH Marine Service Camera 2,313 2,313

910-000-0164 LH Racks A-F Camera 2,313 2,313

910-000-0165 LH Racks K-R Camera 2,313 2,313

910-000-0166 LH Wash Rack 1 Camera 2,313 2,313

910-000-0167 LH Wash Rack 2 Camera 2,313 2,313

910-000-0170 Main ACF Exit Camera 2,313 2,313

910-000-0174 Marshview Exit Camera 2,313 2,313

910-000-0180 Moon River Entrance Camera 2,313 2,313

910-000-0182 Moon River Exit Camera 2,313 2,313

910-000-0039 Network Switch - HP ProCurve 2610 - Main Gate 3,000 3,000

920-001-0038 Network Switch - HP ProCurve 3500 - Server Room 4,000 4,000

920-002-0038 Network Switch - HP ProCurve 3500 - Server Room 4,000 4,000

920-001-0043 Network Transceiver Module - HP ProCurve 1,000 1,000

920-002-0043 Network Transceiver Module - HP ProCurve 1,000 1,000

920-003-0043 Network Transceiver Module - HP ProCurve 1,000 1,000

920-004-0043 Network Transceiver Module - HP ProCurve 1,000 1,000

920-005-0043 Network Transceiver Module - HP ProCurve 1,000 1,000

920-006-0043 Network Transceiver Module - HP ProCurve 1,000 1,000

920-007-0043 Network Transceiver Module - HP ProCurve 1,000 1,000

920-008-0043 Network Transceiver Module - HP ProCurve 1,000 1,000

910-000-0186 North ACF Exit Camera 2,313 2,313

910-000-0188 Oakridge Callbox Camera 2,313 2,313

910-000-0190 Oakridge Entrance Camera 2,313 2,313

910-000-0203 Radios, Handheld PR400 (4) 5,000 5,000

910-000-0202 Radios, Handheld SL7550 Supervisors (4) SL7500 3,600 3,600

910-000-0198 RV Yard Camera (4-plex) 3,500 3,500

910-000-0195 TLA Athletic Field Camera 3,000 3,000

910-000-0196 TLA Playground Camera 3,300 3,300

Total: Association Capital 88,434 7,399 81,035

Bridges/Structures/Equipment

910-000-0060 Concrete Mixer 5,000 5,000

910-000-0290 Deer Creek Automatic Gate 70,200 70,200

910-000-0069 Diaphragm Pump 4,000 4,000

910-000-0125 F-550 Dump Truck 2012 60,000 60,000

910-000-0122 Gate Tech Truck - 2013 Ford F-150 26,000 26,000

910-000-0101 Heater Unit - Mechanic's Bay 3,000 791 2,209 Closed

910-000-0097 HVAC Unit - Oakridge Gate 7,200 7,200

910-000-0230 Marshview Bridge Redecking 15,000 14,500 500 Closed

910-000-0295 Moon River Automatic Gate System 35,000 35,000

910-000-0234 Moon River Bridge Redecking 15,000 11,900 3,100 Closed

910-000-0129 Polaris Ranger 15,000 15,000

910-000-1051 Polaris Ranger 15,000 15,000

910-000-1047 Spray Rig 6,500 6,500

910-000-1290 Sweeper 240,000 236,946 3,054 Closed

910-000-0065 Turbine Blower 9,000 8,305 695 Closed

Total: Bridges/Structures/Equipment 525,900 272,442 253,458

C:\Users\jessicah\Desktop\Capital Expenditures 5-15-20 5/14/2020 18

26

The Landings Association 2020 Capital Expenditures As of May 15, 2020

Project Number Description 2020 Budget Paid To Date Remaining

Budget Status

Lagoon/Dikes/Structures

910-000-0386 Lag Structure - #42 - TLA 55,000 55,000

Total: Lagoon/Dikes/Structures 55,000 0 55,000

Storm Drains/Roads/Paths

STDRAINS.20 Storm Drain Pipes Reserves Total: 275,000 275,000

ROADS.20 Roads Reserves Total: 1,129,798 410,643 719,156 In Progress

PATHS.20 Paths/Trails Reserves Total: 241,675 24,707 216,968 In Progress

Total: Storm Drains/Roads/Paths 1,646,473 435,350 1,211,123

Marinas

910-000-1298 Delegal Underground Fuel Lines 52,000 52,000

910-000-1295 Electric Panel A-Delegal including fuel dock 12,000 12,000

910-000-0454 Electrical Main Panels - North 10,000 10,000

910-000-1040 Electrical Main Panels - South 10,000 10,000

920-001-0460 Rhodes Sailboats 7,500 7,500

Total: Marinas 91,500 0 91,500

2020 TLA Capital Reserves Expenditures: 2,424,507 716,999 1,707,508

C:\Users\jessicah\Desktop\Capital Expenditures 5-15-20 5/14/2020 19

27

Activity Type Jan Feb Mar Apr YTD 2020 YTD 2019 % Change

Accident 0 0 2 0 2 1 100.0%

Alarm 7 8 3 3 21 25 -16.0%

Assistance Requested 1 0 0 0 1 3 -66.7%

Deceased Person 0 0 0 0 0 2 -100.0%

Fire 1 1 0 1 3 3 0.0%

Fire: Unfounded 0 0 0 1 1 6 -83.3%

Gas Leak 2 1 3 1 7 5 40.0%

Gas Leak: Unfounded 0 0 0 1 1 7 -85.7%

Medical with Transport 39 36 39 31 145 185 -21.6%

Medical without Transport 8 12 13 11 44 50 -12.0%

Accident: Hit and Run 0 0 1 0 1 1 0.0%

Accident: Motor Vehicle with Injury 3 1 0 0 4 2 100.0%

Accident: Motor Vehicle without Injury 2 1 3 0 6 7 -14.3%

Accident: Pedestrian with Injury 0 0 0 0 0 1 -100.0%

Alarm Response 0 0 1 1 2 2 0.0%

Assault: Aggravated 0 0 1 0 1 0 100.0%

Battery/Simple Assault 0 0 1 0 1 1 0.0%

Burglary: Residential 0 1 1 0 2 0 200.0%

Civil 0 0 0 0 0 2 -100.0%

Criminal: Other 0 0 0 0 0 2 -100.0%

Deceased Person 0 0 1 0 1 1 0.0%

Disorderly Conduct/Disturbing the Peace 0 0 0 0 0 1 -100.0%

Domestic Dispute 0 0 1 1 2 2 0.0%

Harassing Communications 0 0 0 0 0 2 -100.0%

Lost or Missing Property 0 0 0 0 0 1 -100.0%

Missing Person 0 1 0 0 1 0 100.0%

Property Damage 0 2 0 0 2 2 0.0%

CCPD Non-Criminal 0 0 0 1 1 0 100.0%

Suicide 0 0 0 0 0 0 100.0%

Suicide: Attempt 0 0 0 0 0 1 -100.0%

Theft 3 1 0 1 5 8 -37.5%

Theft: Motor Vehicle/Golf Cart 0 0 0 1 1 2 -50.0%

Traffic Enforcement 0 0 0 0 0 1 -100.0%

Trespass 0 1 0 0 1 4 -75.0%

Vandalism 0 0 0 0 0 1 -100.0%Welfare Check 0 0 0 0 0 1 -100.0%

911 Hang Up 0 0 0 0 0 1 -100.0%

Accident 0 0 0 1 1 0 100.0%

Accident: Golf Cart without Injury 0 0 2 0 2 0 200.0%

Accident: Motor Vehicle without Injury 0 1 1 0 2 6 -66.7%

Accident: Near Miss 0 1 0 0 1 4 -75.0%

Accident: Vehicle vs. Gate 3 10 10 5 28 13 115.4%

Alarm 1 6 4 4 15 12 25.0%

Animal: Domestic 10 8 5 9 32 37 -13.5%

Animal: Domestic Attack 2 1 0 0 3 1 200.0%

Animal: Wildlife 4 4 10 12 30 182 -83.5%

Animal: Wildlife Attack 0 0 0 0 0 1 -100.0%

Assistance Requested 7 4 13 20 44 64 -31.3%

Civil 0 2 0 0 2 2 0.0%

Security Activity SummaryApril 2020

Emergency Services

Law Enforcement

Security

28

Activity Type Jan Feb Mar Apr YTD 2020 YTD 2019 % Change

Covenant Violation 9 4 3 8 24 22 9.1%

Covenant Violation: Trailer/Boat/RV 1 0 0 2 3 9 -66.7%

Covenant Violation: Trash 2 1 0 1 4 12 -66.7%

Delayed Entry 0 2 1 0 3 1 200.0%

Denied Entry 1 0 0 0 1 10 -90.0%

Disabled Vehicle/Cart 0 0 0 0 0 1 -100.0%

Disturbing the Peace 0 0 1 2 3 9 -66.7%

Fire: Unfounded or Authorized 1 0 0 0 1 5 -80.0%

Fishing 2 0 7 9 18 19 -5.3%

Golf Cart 9 5 8 5 27 24 12.5%

Informative Report 6 14 17 25 62 61 1.6%

Juvenile-Related 2 0 4 1 7 4 75.0%

Lift Assist 0 0 1 0 1 13 -92.3%

Lost/Found 0 1 0 0 1 0 100.0%

Maintenance Request 15 15 20 13 63 86 -26.7%

Officer Escort 0 1 0 0 1 10 -90.0%

PPMS: CDD 0 2 0 0 2 1 100.0%

PPMS: Security 0 1 0 0 1 3 -66.7%

Property Damage 7 9 2 2 20 28 -28.6%

Safety Hazard 0 1 0 0 1 1 0.0%

Suspicious Incident 4 5 3 4 16 26 -38.5%

Suspicious Person 3 4 2 4 13 16 -18.8%

Suspicious Vehicle 3 1 2 4 10 13 -23.1%

Theft 0 2 0 2 4 10 -60.0%

TLA Rules & Regs Violation 0 0 1 0 1 7 -85.7%

TLA Rules & Regs Violation: Commercial 0 1 1 1 3 7 -57.1%

TLA Rules & Regs Violation: Solicitation 2 2 0 0 4 10 -60.0%

TLC Rules Violation 0 0 10 29 39 10 290.0%

Traffic Enforcement 0 0 1 0 1 5 -80.0%

Traffic Enforcement: Failure to Stop 1 0 0 0 1 1 0.0%

Traffic Enforcement: Overnight Parking 0 0 0 0 0 2 -100.0%

Traffic Enforcement: Parking 0 0 2 5 7 12 -41.7%

Traffic Enforcement: Reckless Driving 2 0 1 1 4 2 100.0%

Traffic Enforcement: Speeding 0 0 2 1 3 4 -25.0%

Training 0 2 1 0 3 0 300.0%

Trespass 1 1 0 0 2 1 100.0%

Unauthorized Entry 0 2 1 1 4 3 33.3%

Unsecured Property 16 17 10 17 60 88 -31.8%

Utility Trouble 1 1 2 1 5 6 -16.7%

Vandalism 2 1 1 2 6 12 -50.0%

Welfare Check 1 1 4 1 7 12 -41.7%

Total 184 199 223 246 852 1221 -30.2%

Security

29

Jan Feb Mar Apr YTD 2020 YTD 2019 % Change

Total Number of Incident Reports 184 199 223 246 852 1,221 -30.2%

Emergency in Nature 78 83 77 69 307 388 -20.9%

False Alarms 9 14 8 10 41 57 -28.1%

Non-Emergency in Nature 97 102 138 167 504 776 -35.1%

Number of Part 1 Crimes* 3 2 2 2 9 10 -10.0%

Number of Part 1 Crimes Cleared 3 0 1 0 4 2 100.0%

Average Number of Crimes per Capita (inclusive of Part 1 Crimes; reported and unreported) 0.0007 0.0008 0.0005 0.0007 0.0007 0.0011 -41.0%

Average Number of Crimes per FTE Officer (inclusive of Part 1 Crimes; reported and unreported) 0.29 0.34 0.18 0.25 0.26 0.44 -40.4%

Percent of Incidents committed within camera views

which were solved 50% 100% 100% 80% 83% 69% 20.0%

Total Number of Fines Issued 40 49 45 60 194 140 38.6%

Total Dollar Amount of Fines Issued $1,385 $2,275 $1,920 $2,175 $7,755 $8,760 -11.5%Total Number of Traffic-Related Incidents 8 14 17 5 44 35 25.7%

Jan Feb Mar Apr YTD 2020 YTD 2019 % Change

Marshwood 1 3 0 3 7 5 40.0%

Plantation 1 1 1 1 4 10 -60.0%

Oakridge 0 0 1 0 1 1 0.0%

Deer Creek 1 0 0 0 1 1 0.0%

Midpoint 0 0 0 0 0 2 -100.0%

Marshview 0 0 0 0 0 1 -100.0%

Moon River 0 0 0 0 0 0 0.0%

Total Number of Burglaries & Thefts 3 4 2 4 13 20 -35.0%

Total Number of Vandalism Incidents 2 1 1 2 6 13 -53.8%

Average Emergency Response Time in Minutes 5.9 5.5 6.1 8.7 6.6 5.4 22.2%

Number of Golf Cart Complaints Received 4 4 4 4 16 10 60.0%

Number of Golf Cart Violations Issued 5 0 2 14 21 13 61.5%

Number of Short-Term Rental Violations 0 0 0 0 0 0 0.0%

Total Number of Formal Complaints filed against

Security Department Team Members 0 0 0 0 0 0 0.0%

Total Number of Formal Safety Concerns reported 0 1 0 0 1 1 0.0%

Average Number of Guests/Vendors Processed per FTE

Officer 781 826 717 582 727 775 -6.3%Percent of Web/App Logins vs. Main Gate Volunteer

Phone Calls 48.5% 49.5% 47.3% 52.6% 49.5% 46.5% 6.4%

Jan Feb Mar Apr YTD 2020 YTD 2019 % Change

Citations/Warnings: Commercial 22 16 25 18 81 111 -27.0%

Citations/Warnings: Residential 118 153 196 122 589 243 142.4%

Expected Arrivals Processed 16,409 16,930 15,774 13,969 63,082 67,456 -6.5%

Extra Patrols 1,398 1,202 1,289 996 4,885 2,102 132.4%

Premise Checks 76 52 32 2 162 224 -27.7%

Routine Checks (TLA/TLC Facilities) 3,273 3,054 3,365 3,522 13,214 12,963 1.9%

*Part 1 Crimes (Murder and nonnegligent homicide, rape, robbery, aggravated assault, burglary, motor vehicle theft, larceny-theft, and arson)

Number of Burglaries & Thefts by Phase (inclusive of Part 1 Crimes)

30

To: Shari Haldeman, General Manager

From: Jason Alstad, Environmental Manager and Sean Burgess, Public Works Director

Subject: 2020 Lagoon 42 Overflow Structure Restoration

Date: April 29, 2020

Purpose

This report recommends a contract with PINCO General Contracting in the amount of $47,550

for the restoration of the lagoon structure located in Lagoon #42. An additional $5,125 is

required to cover potential incidental expenses associated with the pump rental and coating

contractor. Furthermore, $2,000 is also required to restore the landscaping around the lagoon

post construction which brings the total project cost to $54,675.

Background

The Landings Association manages 54 lagoon water-control structures throughout the

community. These structures control water levels throughout the island and aid in emergency

storm water overflow. Staff evaluates these structures annually with contracted engineering

firms to determine which structures should be replaced.

As part of the last year’s review process, staff and engineers determined that Lagoon 42 (located

at the intersection of Westcross Road and Waterside Road) continued to exhibit excessive leaks

and required major repairs. The Waterman gate valve also failed last year and is no longer

operational.

Discussion

In 2019, TLA staff, in conjunction with Thomas and Hutton engineers, concluded that the lagoon

structure in Lagoon #42 needed repair. The overflow structure is a 6’ diameter brick and mortar

with a precast concrete base. These lagoon structures have developed leaks overtime within the

grouted areas between bricks, which compromises the structural integrity of the overflow. The

Waterman gate valve also requires replacement to allow for emergency water drawdowns.

Due to the limited access to these lagoons, it was determined that a conventional replacement of

the structures was not applicable. A structural epoxy coating is recommended to encapsulate

the inside and outer portions of the existing structures. This project will include the

dewatering of the lagoons to expose the entire structures, concrete point repairs, application of a

structural epoxy coating to the inside and outside of the existing structures and the restoration of

the disturbed area.

The following six contractors were selected to bid this project: PINCO General Contracting,

Alpha Construction, Silverline Construction, Costal Site Prep, D&R Utilities and DRW

Construction. Of these contractors, PINCO and D & R Utilities were the only two companies

who returned a completed proposal. While D&R Utilities provided a bid, it was not to

specifications, nor did it include the necessary requirements that staff had in place for the project.

Therefore, their bid was disqualified.

PINCO has repaired lagoon structures in the past for The Landings Association and has

consistently provided a quality product and excellent customer service.

31

Implementation Steps

• Communications in the form of e-bulletins will be sent to the residents whose properties

exist around the lagoon prior to commencement of work.

• Project is estimated to begin on July 1, 2020.

• Any and all punch list items will be addressed before project completion.

• Project is estimated to be completed by August 1, 2020.

Fiscal Impact

This project is captured in the 2020 Capital Asset Management Plan (2020 Budget Book Page

284) and funded through the Capital Reserves Fund. The total project cost of $54,675 is required

to fund the project, including coverage of incidental expenditures as well as landscape

refurbishment post construction.

Recommendation

Approve a contract with PINCO General Contracting in the amount of $47,550 for the

restoration of the lagoon structure located in Lagoon #42. An additional $5,125 is

required for incidental expenditures along with $2,000 for landscape remediation. The total

project cost is $54,675.

32

The Landings Association, Inc.

Capital Project Request Form

Project: 2020 Lagoon 42 Overflow Structure Restoration

Description: Staff is recommending the replacement of the

overflow structure in Lagoon 42 located at the intersection of

Westcross Road and Waterside Road. The structure has

exhibited excessive leaks in the grouted areas between bricks,

thus compromising the integrity of the overall structure. In

addition, the Waterman gate valve failed last year and is no

longer operational for emergency water drawdowns.

Is this project budgeted? Yes No

Project Budget: $55,000 (Budget Book Page 284 – Project Number 910-000-0386).

How many vendors were invited to bid? 6 If the project was sole sourced, why? N/A

Bid Tabulation:

PINCO

General

Contracting

Declined to Bid

Overflow Restoration $47,550 Silverline Construction

Coastal Site Prep.

D&R Utilities1

DRW Construction

Alpha Construction

Incidental Expenditures $5,125

Landscape Restoration $2,000

Total Project Cost $54,675

1While D&R Utilities provided a bid, it was not to specifications, nor did it include the necessary requirements staff had in

place for the project. Therefore, their bid was disqualified.

Vendor Notes: Over the last ten years, PINCO General Contracting has completed similar lagoon structure

projects for The Ladings Association. All previous work completed was within budget and on time, all while

exemplifying excellent customer service.

Lowest bid recommended? Yes No If not, why?

Project Recommended Cost: $54,675 If over budget, how will overage be recouped? N/A

Approvals

Public Works Committee: Yes No Date Approved: 5/7/2020

Finance Committee Approved: Yes No Date Approved: 5/18/2020 Board Approved: Yes No Date Approved:

33

To: Shari Haldeman, General Manager

From: Sean Burgess, Public Works Director and Ingrid Poppell, Building and Grounds

Manager

Subject: 2020 Moon River and Deer Creek Village Access Control Facility Gate

Replacements

Date: May 7, 2020

Purpose

This report recommends a contract with Carolina Time and

Parking Group in the amount of $27,721.10 for the replacement

of the Moon River Access Control Facility automatic gate

system and $77,906.40 for the replacement of the Deer Creek

Village Access Control Facility automatic gate system for a

total project cost of $105,627.50, which includes a 10%

contingency.

Background

The Landings Association has seven access control facilities

located throughout the community (Deer Creek (2), Main Gate, Marshview Landing,

Marshwood/North Gate, Moon River and Oakridge). These

facilities are used by residents and guests to enter and exit the

community. The automatic gate systems located at the Moon

River and Deer Creek Village Access Control Facilities have an

average useful life of 10 years. Over the last several years, each

of these gate systems have undergone unexpected repairs which

has become a costly and laborious endeavor due to their

discontinued operators and worn parts.

Discussion

Due to the age of the automatic gate equipment located at the Moon River and Deer Creek

Village Access Control Facilities, malfunctions of these gate systems are becoming more

frequent, specifically related to the slide gate at the Deer Creek Village Gate and the barrier arms

at both facilities. Additionally, the barrier arm operators currently installed at both facilities are

no longer being produced, which has resulted in costly, time-consuming repairs. The 2020 gate

replacement project will include the full replacement of all gate equipment at the Moon River

and Deer Creek Village Access Control Facilities.

Staff solicited bids from three access control dealer/installers: Remote Technology, Coastal

Empire Fire and Safety and Carolina Time and Parking Group. Of the three vendors, only two

vendors submitted proposals with Carolina Time and Parking Group providing the lowest bid.

Staff is recommending a contract with Carolina Time and Parking Group in the amount of

$96,025. Staff is also requesting a 10% contingency for any unforeseen expenses, which brings

the total project cost to $105,627.50.

34

During our budgeting and planning process, we anticipate a full replacement of all gate

equipment which includes, slide gates, barrier arms, RFID readers, AVI Pedestal for RFID

readers and continental panels.

Fiscal Impact

This project is captured in the 2020 Capital Asset Management Plan and will funded through the

Capital Reserves Fund in the amount of ($35,000 is budgeted for the Moon River Access Control

Facility (910-000-0295) and $70,200 is budgeted for the Deer Creek Village Access Control

Facility (910-000-0290). Although the two projects have a combined budgeted amount of

$105,200, the lowest bid provided by Caroline Time and Parking Group, including a 10%

contingency, came in slightly over budget at $105,627.50. Staff is hopeful that the full

contingency will not require utilization; however, a 10% allotted contingency is the industry

standard for projects over $20,000. Additionally, this is the first time that The Landings

Association has utilized the services of Caroline Time and Parking Group; therefore, staff wants

to ensure that adequate funds are accounted for, for any unforeseen expenses. Any overages will

be recovered from the department’s 2020 capital projects that have been under budget.

Implementation Steps

• Communications in the form of e-bulletins will be sent to the community prior to

commencement of work.

• Project is estimated to begin on July 1, 2020.

• The contractor will begin with the replacement of the Moon River Access Control

Facility and progress to the Deer Creek Access Control Facility gate replacement

thereafter.

• Any and all punch list items will be addressed before project completion.

• Project is estimated to be completed by September 1, 2020.

Recommendation

Approve a contract with Carolina Time and Parking Group for the automatic gate system

replacements at the Moon River and Deer Creek Village Access Control Facilities for a total

project cost of $105,627.50.

35

The Landings Association, Inc.

Capital Project Request Form

Project Name: 2020 Moon River and Deer Creek Access Control Facility Automatic Gate Replacements

Description: The Public Works Department recommends Carolina Time and Parking Group to replace the

automatic gate systems at the Moon River and Deer Creek Access Control Facilities. Our automatic gate

equipment provides access to residents and their guests when they enter and exit the community. The gate

equipment at the Moon River and Deer Creek Access Control Facilities have an asset life of 10 years and are

subsequently scheduled for replacement this year due to continued maintenance issues, malfunctions and

equipment part replacement unavailability.

Is this project budgeted? Yes No

Project Budget: $105,200 - $35,000 - Moon River Access Control Facility (2020 Budget Book Page 284 –

Project Number: 910-000-0295) and $70,200 - Deer Creek Village Access Control Facility (2020 Budget Book

Page 284 and Project Number 910-000-0295)

How many vendors were invited to bid? 3 If the project was sole sourced, why?

Bid Tabulation:

Carolina Time

and Parking

Group

Remote Technology

Coastal Empire

Fire and Safety

Moon River Access

Control Facility $25,201.00 $25,307.60

Declined to Bid

Deer Creek Village

Access Control

Facility

$70,824.00 $80,385.57

10% Contingency for

both projects $9,602.50 $10,569.31

Total Project Cost $105,627.50 $116,262.43

Vendor Notes: Carolina Time and Parking Group provided staff with the lowest bid. They have several offices

throughout the states of Georgia, South Carolina and North Carolina and have a good reputation amongst their

clientele. Staff reached out to similar size communities: Indigo Run Plantation in Hilton Head SC and West

Lake in Evans, GA – all of which provided a satisfactory review of their services.

Lowest bid recommended? Yes . Project Recommended Cost: $105,627.50

If over budget, how will overage be recouped? Should the full contingency require utilization, staff will recover

the overage of $427.50 from other 2020 capital projects that have been completed under budget.

Approvals

Public Works Committee: Yes No Date Approved: 5/7/2020

Finance Committee Approved: Yes No Date Approved: 5/18/2020

Board Approved: Yes No Date Approved:

36

Form: Committee Membership Application

Submitted by Raymond A Ernst

Thursday, April 30, 2020 - 19:38

73.21.108.201

Committees Neighbors Helping Neighbors Call Coordinator

Have you previously served as a volunteer on any Landings Association Committees No

Would you be interested in running for election to the Association's Board of Directors? No

Educational Background BS Aerospace Engineering

Professional Background Aerospace Executive for Lockheed Martin

Background/Special Skills Related to desired Committee Service Christian willing to fill a requested need to help others in the community

What are the most important contributions you would like to make on your chosen committee(s)? Be dedicated and reliable to help all who are in need

First Name Raymond

Last Name Ernst

Address 1 Deer Creek Dr

City Savannah

State GA

Zip 31411

Email rayernst@comcast.net

Day Phone (301) 873-5748

Residency Status Full Time

Agree I agree to the Committee Member Code of Conduct

Date Submitted 04/30/2020 - 7:33pm

37

TLA Board Policy Manual, Page 2

F. Collections Policy

Assessment 1. Policy: Delinquent Member Assessments will result in penalties, suspension of

member privileges, and legal action as determined by the Board of Directors. A timeline for collection of delinquent accounts is outlined below:

Date Event Fee

30 Days Past Due

(April 1)

Late Fee and Finance Charge

Per the Property Owners’ Association Act (POAA), a

statutory lien is placed on any delinquent properties.

Late notice mailed 1st class, which includes the 10%

late fee, and notification of accruing interest (10%

annually), the statutory lien, and the upcoming

suspension in 30 days.

10% Late Fee;

10% Interest

Rate accrues

from the due

date (March

1)

630 Days Past Due

(April (May 1)

Suspension of Privileges

The Owner’s and Occupant’s rights to vote

and use the Common Areas including, but not

limited to, the use of a vehicle on the roads

and the suspension of electronic entrance,

shall be automatically suspended until all

amounts owed are paid in full; provided,

however, the Board may not deny ingress or

egress to or from a Lot or Living Unit and the

Association, acting through the Board of

Directors, may institute suit to collect all

amounts due pursuant to the provisions of the

Declaration, the Bylaws, the Act and Georgia

law, including the cost of collections, court

costs, expenses required for protection and

preservation of the Lot, and reasonable

attorney’s fees actually incurred. Enforcement

under this subsection is not dependent upon or

related to other restrictions and/or other

actions.

If part payment of assessments or other charges is

made, the amount received shall be applied first to

post-judgment attorney’s fees, costs and expense, then

to costs and attorney's fees not reduced to a judgment,

then to interest, then to late charges, then to

delinquent assessments and then to current

assessments. Late charges shall be assessed on

delinquencies which are created by the application of

current payments to outstanding delinquent

assessments or charges. The lien provided for herein

shall have priority as provided in the Act.

90+ Days Past Due Turn over delinquent accounts to collections attorney,

who then will send a demand letter and file notice of

38

Delinquent

accounts as of

December 31 of

current assessment

year

statutory lien with the Superior Court of Chatham

County. Lawsuit and possible foreclosure may will

follow once total is over $2,000.

Upon full payment

of delinquent

charges

Unsuspend in security access system and reactivate

access tags.

$75 Access

Tag

Reactivation

Fee per vehicle

Note: Other charges may be incurred for non-sufficient funds and other collections costs not

specifically mentioned above.

1. Policy: Fees

Assessments, late fees, interest, access tag reactivation fees, collection costs, and any

attorney’s fees are the personal obligation of the owner of the property at the time the

Assessment or other sums are levied.

2. Policy: Assessment Due Date

In accordance with Covenants 8.6, the annual Assessments shall become due and payable

on the first day of March of said year and will be considered late the first day of April of

said year. The due date of any Special Assessment shall be fixed in a resolution

authorizing such Assessment. It is the owner of record’s responsibility to pay each

Assessment in full every year, regardless of whether a statement is received.

3. Policy: Application of payments

Unless the owner and the Association enter into an agreement providing for payments to

be applied in a different manner, the amount received shall be applied first to post-

judgment attorney’s fees, costs and expense, then to costs and attorney's fees not reduced

to a judgment, then to interest, then to late charges, then to delinquent assessments and

then to current assessments. Late charges shall be assessed on delinquencies which are

created by the application of current payments to outstanding delinquent assessments or

charges.

4. Policy: Non-sufficient Funds

If a check is returned for re-deposit and/or non-sufficient funds, the account will be

charged a $30 handling fee plus any bank charges.

5. Policy: Disputes

If an owner disputes the amount of any charge, the owner may pay all delinquent charges

in full under protest and send the Association, by certified mail, a written notice that the

amount is under protest. This notice must be given within thirty (30) days of the Notice of

Statutory Lien. The Association must answer the owners’ dispute within thirty (30) days

of receipt of their letter.

6. Policy: Records

An owner is entitled to inspect the Association’s accounting records pertaining to this

account to verify the amounts owed.

39

7. Policy: Payment Plans

Each request for a payment plan is handled on a case-by-case basis. The Association is

under no obligation to grant payment plan requests. Any owner may make a formal

request in writing to the Association for a payment plan.

8. Policy: Notice of Release of Statuary Lien

Prior to the recordation of the release of any statutory lien, or dismissal of any legal

action, all charges, late fees, interest, access tag reactivation fees, and cost of collection,

including attorneys’ fees, must be paid in full to the Association.

9. Policy: Policy Notification

A copy of this Collection and Delinquent Assessment Policy shall be posted on the

website.

This Collection and Delinquent Assessment Policy was duly adopted by an action of the

Board on December 17, 2019May 26, 2020.

40

D. Reserves

1. Policy: Capital reserves are monies maintained in a separate Reserve Fund designated for capitalized assets, capital improvements and replacements, such as roads, community paths, storm drains, bridges, seawalls, piers, and heavy equipment and machinery. The Landings Association shall maintain a Capital Asset Management Plan (CAMP) that captures capital assets of values greater than $1,000 and with useful lives of more than three years. The CAMP shall be reviewed at least annually, with updates made to update replacement costs to current values, asset lives, and to determine whether the asset still is required. On an annual basis, the Association will contract with a Professional Reserve Analyst to perform a Level III Reserve Study, which is a financial update to the current Reserve Study with no site visit. Every six years (in an effort to coincide with new assessment votes), the Association will contract with a Professional Reserve Analyst to perform a Level I Reserve Study, which is a full reserve study with onsite analysis and financial report. These studies are defined by the National Reserve Study Standards established by the Community Associations Institute (CAI). Reserve studies will be supplemented by engineering and other studies performed by independent outside specialists on a periodic basis as determined by management.

2. Policy: Reserves may be established only by the Board of Directors for depreciation or amortization of physical plant, furniture and fixtures, equipment, or for future capital requirements, provided that the terms and conditions of reserve usage are specified.

3. Policy: Allocations to reserves may be made by the Board of Directors at any time, but allocations to reserves shall be reviewed at least annually.

4. Policy: Inflation/Interest - Asset values in the CAMP will include an inflation factor, and replacement costs shall be adjusted annually to current replacement value. Future interest income will be included as a part of the reserve adequacy calculation. Each year, the inflation factor applied to future year replacement costs and interest income in the reserve calculation shall be reviewed by the Reserves Subcommittee and adjusted as warranted.

5. Policy: Available Reserve Calculation - The available reserve calculation shall be based

on cash, marketable securities, and other liquid assets as contained in the Reserve Fund.

6. Policy: Reserve Methodology - The CAMP shall include all assets in one rolled-up, 30-year view for purposes of estimating future cash requirements. Cash requirements shall be reviewed every year by the Reserves Subcommittee chaired by the Treasurer of the Board or an appointed member of the Finance Committee.

Policy: Threshold Funding Plan- Each year, the Reserves Subcommittee shall determine the amount of cash required to fund the CAMP in accordance with this policy. The minimum level of the Reserve Fund under this Threshold Funding Plan as adopted by Board of Directors will be 30% of the current cost of replacement/maintenance of the CAMP over a specified term. The balance of the reserves will not fall below this level without approval of the Board of Directors. The Landings Association will maintain a reserve funded at 30% to 70% of the cost of replacement/maintenance of the CAMP. This range will allow The Landings Association to maintain a stable reserve assessment allocation over time. Under National Reserve Standards, this level ensures an adequate level of funding to maintain a moderate risk of deferred maintenance or special assessments. Further, the combined Association and Marinas Operating Account cash and liquid asset balance shall not fall below two months operating expenses, without approval by the Board of Directors.

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COMMITTEE MEETING MINUTES FOR RECEIPT BY BOARD OF DIRECTORS

COMMITTEE MEETING DATE

NOT AVAILABLE

BOARD COMMITTEES

Finance and Audit 4/20/20

Governance 4/13/20

Strategic Planning X

Strategic Water 4/15/20

Development Committee X

STANDING COMMITTEES

Architectural Review 4/16/20 & 5/7/20

Public Works 4/2/20

Marinas 4/9/20

Communications 4/13/20

Security Committee 4/9/20

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N:\Committees\Finance & Audit Committee\FY2020\Minutes\4-20-20 Finance Committee Minutes.docx

Finance and Audit Committee Meeting Minutes

April 20, 2020

Members Present: Tony Martin, Ronald Dillard, Eric Larson, Rosemary Mackey, Marian Mackle, Jim Morgan, Wim Salien, Diane Thompson, and Jim Van Epps. Staff Present: Shari Haldeman, Karl Stephens, Jessica Henderson, and Dianne Talcott. Guests: Sean Burgess, Ingrid Poppell, Chip O’Brien, and Gerry Stoltz.

I. Call to order

Mr. Martin called to order the regular meeting of the Finance and Audit Committee at 8:32 a.m. on April 20, 2020 virtually via Microsoft Teams. Mr. Martin requested a motion to approve the Consent Agenda. Mr. Dillard MOVED to approve the consent agenda. It was APPROVED by unanimous voice vote.

II. Agenda

A. Landings Company Financial Information

Mr. O’Brien provided the Monthly Financial Status Report for The Landings Company ending March 31, 2020.

B. Landings Club Financial Information

Mr. Stoltz provided the Monthly Financial Status Report for The Landings Club ending March 31, 2020.

C. Monthly Financial Statements

Ms. Henderson provided the Monthly Financial Status Report, including investments, for The Landings Association ending March 31, 2020.

D. Accounts Receivable Aging Ms. Henderson provided the Monthly Accounts Receivable Aging ending March 31, 2020.

E. Delegal Underground Fuel Lines

Mr. Martin requested a MOTION to approve the contract with Meco Inc. for the replacement of the Delegal Marina unleaded and diesel pumps and fuel lines in the amount of $47,743.04. Mr. Dillard MOVED, and the motion was APPROVED by a unanimous voice vote.

F. Paycheck Protection Program

Ms. Henderson presented information on the Paycheck Protection Program. G. TLA Tax Overview

Ms. Henderson presented information on TLA’s tax classification and required filing documents.

H. Reserves Subcommittee Update Ms. Mackle provided an update from the Reserves Subcommittee and recommended changes to the Reserves Policy. Mr. Martin requested a MOTION to approve the recommended changes. Ms. Mackey MOVED, and the motion was APPROVED by a unanimous voice vote.

I. Collection Policy Revision

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N:\Committees\Finance & Audit Committee\FY2020\Minutes\4-20-20 Finance Committee Minutes.docx

Ms. Henderson presented recommended changes to the Collection Policy. Mr. Martin requested a MOTION to approve the recommended changes. Mr. Larson MOVED, and the motion was APPROVED by a unanimous voice vote.

J. Trash Analysis Ms. Talcott presented information surrounding trash pickup options, costs, etc. for The Landings Association owners. Mr. Martin requested a MOTION to move forward in an effort to obtain vendor proposals. Mr. Dillard MOVED, and the motion was APPROVED by a unanimous voice vote.

III. Adjourn

There being no further business, the Finance Committee adjourned at 10:39 a.m. Submitted by: Jessica Henderson, Controller

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The Landings Association, Inc. Governance Committee Meeting

April 13, 2020 at 8:00 am Microsoft Teams

MINUTES

Members Present: Morgan, Van Epps, Monaco, Field, Winters

Members Absent:

Guests Present: Holmquist, Thompson

Staff in Attendance: Henderson, McDowell, Stephens

CALL TO ORDER Chair Morgan called the meeting to order at 8:00 a.m.

ROLL CALL AND DETERMINATION OF QUORUM

Chair Morgan noted that enough committee members were present to determine a quorum. APPROVAL OF THE CONSENT AGENDA

Chair Morgan requested if there were any additions to the agenda. He then requested a motion to approve the consent agenda including the minutes from the March 9, 2020 meeting. Mr. Van Epps MOVED, and the motion was APPROVED by a unanimous voice vote.

AGENDA

A. Board Policy Revisions Chair Morgan invited Jessica Henderson to report on updates to the Collections policy. Jessica presented the current policy as they relate to the actual business practices that initiated the staff recommended changes. After brief discussion, the committee agreed with the staff direction and will review the draft language at next month’s meeting for formal approval.

B. Retreat Follow-Up Renovation Committee Structure Chair Morgan invited Diane Thompson and Kathy Field to report on the Renovation Committee updates. Mrs. Thompson reviewed with the group a document that presented a more wholistic strategy for the Renovation program then requested that the Governance Committee provided direction on the action steps. Chair Morgan noted that the committee would need more time to review the document and requested a MOTION to table the topic for next month. Mr. Winters MOVED, and the motion was APPROVED by a unanimous voice vote. Scope of TLA Role – Policy or Guidelines Chair Morgan invited Karl Stephens to report on the May 2019 Journal article to begin discussion of TLA’s role for events outside of the gates. After brief discussion, the committee agreed that the messaging should be presented in the form of guidelines. Chair Morgan asked that Karl work with him on draft language to present at next month’s meeting.

ADJOURN There being no further business, Chair Morgan made a MOTION to adjourn. The motion was APPROVED by a unanimous voice vote. The meeting was adjourned at 8:46 a.m.

Respectfully submitted, Kimberly McDowell, Executive Assistant

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Strategic Water Committee Meeting The Landings Association, Inc.

April 15, 2020 at 2:00 p.m.

MINUTES Members Present: P. Morgan, Hainly, J. Morgan, Breyman, Van Epps, Larson and Cunningham Members Absent: Foster, Steigelman and Freund Guests Present: Ron Medders and Lee Maine, Utilities, Inc. TLA Staff Present: Burgess, Capps and Haldeman

A. Meeting Purpose and Agenda Van Epps called the meeting to order at 2:00 p.m. He then requested a MOTION to approve the minutes from the January 15, 2019 meeting. Breyman MOVED and the motion was APPROVED by a unanimous voice vote.

B. TLA/UI Contract – Herbicide and Aquatic Management of the Sprayfields (Burgess)

• TLA and UI executed the 2020 contract for the Herbicide and Aquatic Management of the North and South Sprayfield with Utilities, Inc. This contract was drawn up in continuation of the long-term management plan of the sprayfields. This year’s contract included an increase of $616 - primarily due to the cost of chemicals and staff time. This is a service that UI pays TLA to conduct twice a year ($2,003.45/treatment).

C. Utilities, Inc. Report (Medders/Maine)

• Irrigation Audit Rebate Program: o Burgess provided committee a draft of the irrigation audit rebate program form wherein

residents would have the opportunity to complete an audit of their irrigation system from an authorized vendor and be eligible for a rebate thereafter. Staff and UI are still fine-tuning the form and will incorporate suggested changes by committee including the exploration of whether applicants are utilizing potable water for irrigation purposes, along with targeting the most egregious users for the program.

• EPD Correspondence re: Permit Modifications o Medders spoke to EPD staff re: request for permit modification. EPD stated that UI would

be required to show cause in the form of proposed development designs (outside of the current master plan) before any modifications to the current permit would be considered.

• Nutter and Associates Proposal Update: o Project scope was modified to include the regulatory review of the SC Hydraulic

Modeling data to determine impact Skidaway Island has on the Floridan Aquifer. Project is under $20,000 and will be funded by UI.

• Top Tier Users – Preliminary Evaluation: o Maine provided an overview of the top 5 residential users in the community which are

located on Tidewater Way, Marsh Tower Lane, Sweet Fern Retreat, Breckenridge Lane and Little Comfort Road. Maine provided year over year consumption usage data, explanation (if any) for increased usage and the steps UI intends to make to educate the property owners on the conservation efforts they can implement to reduce their irrigation use.

• Monthly Pumping Data Summary: o The number of customers in the upper tiers show a slight increase over same period last

year - still below average. o Users in lower tiers remain higher than in previous years for this time of the year. o EyeOnWater Users: 1,451

D. Sub-committee Initiative(s) Progress (SWC Members)

• Cunningham provided update on weather station program and a precipitation graph with data for captured rainfall at Skidaway Farms, the Dog Park, Delegal and the Marsh136 units for the month of February. Discussions were held about the possible installation of a station at TLA’s Marsh Observation Tower.

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• Hainly provided an overview of the current status of the Sea Level Rise Initiative. Initiative is on hold due to the COVID-19 pandemic; however, staff intends to reach out to Russ Clark to determine his interest in aiding in the king tide testing/initiative.

Next Meeting

The next meeting date is scheduled for June 17, 2020.

ADJOURN The meeting was adjourned at 3:14 p.m. Respectfully submitted, Amber Capps Executive Assistance to the Public Works Director

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ARCHITECTURAL REVIEW COMMITTEE Thursday, April 16, 2020

MINUTES

9:00 AM

A. CALL TO ORDER (Virtual Meeting)

B. NEW BUSINESS: Review of Minutes from April 2, 2020

C. DISCUSSION

ITEMS TO BE REVIEWED: 17 Item 1 - Lot 1849; 17 Rookery Road Exterior Paint Item 2 - Lot 0684; 116 Mercer Road Exterior Paint Item 3 - Lot 2329; 4 Skipjack Lane Exterior Paint Item 4 - Lot 4246; 38 Sundew Road Exterior Paint Item 5 - Lot 1992; 11 Franklin Creek Road South Exterior Paint Item 6 - Lot 1997: 1 Franklin Creek Road South Exterior Paint Item 7 – Lot 3274; 1 Spartina Exterior Paint Item 8 - Lot 1345; 123 Bartram Road Basketball Hoop Item 9 - Lot 1849; 17 Rookery Road Shutter Replacement & Additions Item 10- Lot 2082; 7 Heatherstone Lane Fencing Item 11- Lot 2187; 4 Old Compton Court New Service Yard Enclosure Item 12- Lot 4282; 1 Heartwood Court Ventless Fireplace on Back Porch Item 13- Lot 3792; 4 Curlew Lane Grilling Patio Item 14- Lot 0571; 4 Margrave Lane Service Yard/Benches/Gazebo Item 15 -Lot 5017; 134 Waterway Drive Underconstruction Revision Item 16- Lot 4133; 38 Islanders Retreat Variance Request Item 17- Lot 4133; 38 Islanders Retreat New Construction – Permit Extension

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ARCHITECTURAL REVIEW COMMITTEE Thursday, April 16, 2020

A. CALL TO ORDER – The date of this meeting is April 16, 2020. This is a virtual meeting with all attendees appearing remotely. The following members participated; Don Lieb, Nancy Hubbard, Bill Haeger, Judy Snyder, Roger Cayer, Bob Fischer, and Noel Ruppert (Chair). Also attending were Morgan Parker (Community Development Representative) and Jim Van Epps (Board Liaison).

B. NEW BUSINESS: Review of minutes from April 2, 2020

C. DISCUSSION

ITEM 1 Lot 1849; 17 Rookery Road Exterior Paint Plantation Fisher/Joseph Reed Description: The applicant, Richard Fisher, request approval to change siding to SW Mindful Gray, Trim/Sofit, Fascia and Garage/Cart Door to SW Pure White, Shutters will be SW Aged Cobblestone and Deck and Railings SW Iron Ore. The committee voted to approve the submission by a vote of 6-0. Resident Comments: __________________________________________________________ ITEM 2 Lot 0684; 116 Mercer Road Exterior Paint Marshwood Johnson/TBD Description: The applicant, Mr. & Mrs. Johnson, request approval to change siding, trim and Fascia to SW Tony Taupe, Shutters to SW Bunglehouse Blue and Windows to SW Mercer White. The committee voted to approve the submission by a vote of 6-0.

LOT NUMBER/PHASE OWNER/DESIGNER/BUILDER SUBMITTAL/DISCUSSION

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Resident Comments: __________________________________________________________ ITEM 3 Lot 2329; 4 Skipjack Lane Exterior Paint Plantation Wright/TBD Description: The applicant, Heather Wright, request approval to change Siding to BM Simply White. The committee voted to approve the submission by a vote of 6-0. Resident Comments: __________________________________________________________ ITEM 4 Lot 4246; 38 Sundew Road Exterior Paint Deer Creek Ezzell/TBD Description: The applicant, Nicole Ezzell, request approval to change Siding to SW Nacre, Garage and Fascia to SW Pearly White, Trim/Soffit, Windows to SW Pure White. The committee voted to approve the submission by a vote of 6-0. Resident Comments: __________________________________________________________ ITEM 5 Lot 1992; 11 Franklin Creek Road South Exterior Paint Plantation Sestili/TBD

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Description: The applicant, Kori Sestili, request approval to change siding color to BM Gray Owl and Facia, Trim, Window to SW Extra White. The committee voted to approve the submission by a vote of 6-0. Resident Comments: __________________________________________________________ ITEM 6 Lot 1997; 1 Franklin Creek Road South Exterior Paint Plantation Dixon/TBD Description: The applicant, Louis Dixon, request the approval to change existing siding color to Extra White and the shutters to Black Emerald. The committee voted to approve the submission by a vote of 6-0. Resident Comments: __________________________________________________________ ITEM 7 Lot 3274; 1 Spartina Exterior Paint Plantation Golshani/TBD Description: The applicant, Vincent Golshani, request the approval to change the Siding, and Trim to BM oc‐151 White along with changing the Fascia and Stucco to BM 1611 Gray. The committee voted to approve the submission by a vote of 6-0. Resident Comments: __________________________________________________________

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ITEM 8 Lot 1345; 123 Bartram Road Basketball Hoop Marshwood Chen/Chen Description: The applicant, Julius Chen, is requesting the approval to add a Basketball Hoop near the front of the house. The committee voted to approve the submission by a vote of 6-0. Resident Comments: __________________________________________________________ ITEM 9 Lot 1849; 17 Rookery Road Shutter Replacement & Additions Plantation Fisher/ Description: The applicant, Richard Fisher, request approval to replace old shutters and add an additional 8 to windows that were missing them when the home was purchased. The committee voted to approve the submission by a vote 4-3. Resident Comments: __________________________________________________________ ITEM 10 Lot 2082; 7 Heatherstone Lane Fencing Midpoint Overton/JDH Decks and Fences Description: The applicant, Jim Overton, is requesting the approval for a commercial grade vinyl fencing for two service areas, along with 4’ high aluminum matte black fence for dog yard.

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The committee voted to approve the submission by a vote of 6-0. Resident Comments: __________________________________________________________ ITEM 11 Lot 2187; 4 Old Compton Court New Service Yard Enclosure Plantation Tyler/Comfort Air/Ryan Ahrndt Description: The applicant, Sandy Tyler, is requesting the approval to install a new HVAC unit and relocate a current HVAC unit along with building a new enclosing to hold both units and utilize the small current service yard for trash. The submmission was withdrawn. Resident Comments: _________________________________________________________ ITEM 12 Lot 4282; 1 Heartwood Court Ventless Fireplace on Back Porch Plantation Schreiber/Matthew Johns Construction Description: The applicant, Kim Schreiber, is requested the addition of a ventless fireplace on her back porch. The committee voted to approve the submission by a vote of 4-2. Resident Comments: __________________________________________________________ ITEM 13 Lot 3792; 4 Curlew Lane Grilling Patio

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Deer Creek Shinall/Clay Branson Description: The applicant, Mr. & Mrs. Shinall, request the addition of approximately 208 sq ft. patio located on the back of their home. The committee voted to approve the submission by a vote of 6-0. Resident Comments: __________________________________________________________ ITEM 14 Lot 0571; 4 Margrave Lane Service Yard/Benches/Gazebo Marshwood Bishop/ Description: The applicant, Hale Bishop, requests the approval for the exisiting bench and flower planter also the replacement walls of his service yard. Requested approval to continue building his Pergola (12x12x8) to complete his project. The committee voted to approve the benches, firepit, and flower planter provided that the benches and flower planter are painted to match the house, and to deny the submission of the “gazebo/pergola/outdoor room” and the service yard by a vote of 6-0. Resident Comments: __________________________________________________________ ITEM 15 Lot 5017; 134 Waterway Drive Under Construction Revision Moon River Pittman/Thomas and Reel Engineering Description: The applicants, Winston and Alma Pittman, request approval to change the exterior wall finish from stucco to brick, modify the front door design to comply with Hurricane Impact Design codes, and add a 8'-101/2" x 7'-0" balcony off the second floor Master Bedroom at the back of the house. Balcony to be supported by brick piers.

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The committee voted to approve the submission provided that the window configuration conforms to the plans that were approved in August, 2019 by a vote 6-0. Resident Comments: __________________________________________________________ ITEM 16 Lot 4133; 38 Islander’s Retreat Variance Request Moon River Lientz/Frederick & Frederick Description: The Applicant, Mr. Lientz, requests Variance on the extension of his New Construction permit that expired on 1/20/2020. See item #17 Resident Comments: __________________________________________________________ ITEM 17 Lot 4133; 38 Islander’s Retreat Permit Extension (New Construction) Moon River Lientz/ Frederick & Frederick Description: The applicant, Mr. Lientz, requests a New Construction permit extension to September 1, 2020 due to project delays. The committee voted to approve the request to extend the construction permit until September 1, 2020 provided that the applicant pay an additional deposit of $4,000, that all exterior work including but not limited to garage doors, landscaping, driveway, dumpster removal, and painting be completed by July 1, 2020. If the exterior work is not completed by July 1, 2020, $2000/month willl be forfeited for each month or partial month the work is not completed. If all the work is not completed by September 1, 2020, the remaining construction deposit will be forfeited, and a new construction permit will be required with a new deposit by a vote 5-1. Resident Comments: __________________________________________________________ MEETING ADJOURNED

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ARCHITECTURAL REVIEW COMMITTEE Thursday, May 7, 2020

MINUTES 9:00 AM

A. CALL TO ORDER (Virtual Meeting)

B. NEW BUSINESS: Review of Minutes from April 16, 2020

C. DISCUSSION

ITEMS TO BE REVIEWED: 20

Item 1 - Lot 3192; 7 Skimmar Circle Exterior Paint Item 2 - Lot 1598; 2 Cricket Court Exterior Paint Item 3 - Lot 2505; 3 Buckthorn Lane Exterior Paint Item 4 - Lot 1428; 4 Quahog Lane Exterior Paint Item 5 – Lot 1795; 47 Delegal Road Exterior Paint Item 6 - Lot 3293; 7 Cotesworth Playset (Re-Submittal) Item 7 - Lot 3377; 1 Brightside Lane Replace Screening w/Glass Item 8 - Lot 1787; 5 Southpoint Cross Fence

Item 9 - Lot 0571; 4 Margrave Lane Pergola & Service Yard (Re-Submittal) Item 10 - Lot 2995; 16 Log Landing Permit Extension Item 11 - Lot 2888; 5 Priory Road Screen Porch Enclosure Item 12- Lot 1531: 703 Landings Way Door/Railing/Patio/Cistern Item 13 - Lot 4338; 9 Saltwater Way Patio Item 14 - Lot 1585; 2 Lampwick Ln Pool Item 15 - Lot 1549; 1 Delegal Road Pool Item 16 - Lot 1880; 3 Springfield Retreat Pool Addition/Guest House

Item 17 - Lot 5011; 122 Waterway Drive New Construction – Conceptual Item 18 - Lot 1865; 5 Tidewater Way New Construction – Final Item 19 - Lot 5074; 8 Strawberry Lane New Construction – Preliminary Item 20- Lot 4133: 38 Islanders Retreat Under Construction Revision

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ARCHITECTURAL REVIEW COMMITTEE Thursday, May 7, 2020

A. CALL TO ORDER – The date of this meeting is May 7, 2020. This is a virtual meeting with all attendees appearing remotely. The following members participated: Don Lieb, Nancy Hubbard, Bill Haeger, Judy Snyder, Roger Cayer, Bob Fischer, and Noel Ruppert (Chair). Also attending were Morgan Parker (Community Development Representative) and Jim Van Epps (Board Liaison).

B. NEW BUSINESS: Review of minutes from April 16, 2020

C. DISCUSSION

ITEM 1 Lot 3192; 7 Skimmar Circle Exterior Paint Oakridge Viviani/Frank Procopio/ LIghthouse Development, Inc. Description: The applicant, Tammy Viviani, is requesting to change siding to SW Oyster White, Trim to SW Extra White, and the Front Door to BM Kendall Charcoal. The committee voted to approve the submission by a vote of 5-0 Resident Comments: __________________________________________________________ ITEM 2 Lot 1598; 2 Cricket Court Exterior Paint Plantation Hallman/TBD Description: The applicant, Christopher Hallman, is requesting to change Siding to SW Classical White, Fascia & Trim to SW Snowbound and Shutters to SW Folkstone. The committee voted to approve the submission by a vote of 5-0. Resident Comments: __________________________________________________________

LOT NUMBER/PHASE OWNER/DESIGNER/BUILDER SUBMITTAL/DISCUSSION

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ITEM 3 Lot 2505; 3 Buckthorn Lane Exterior Paint Plantation Martin/TBD Description: The applicant, James Martin, is requesting to change his Trim color to SW Natural. The committee voted to approve the submission by a vote of 3-2. Resident Comments: __________________________________________________________ ITEM 4 Lot 1428; 4 Quahog Lane Exterior Paint Plantation Campbell/Lukscolor Description: The applicant, Martha Campbell, is requesting to change the Siding to BEHR Navajo White #22 and Trim to BEHR White #52. The committee voted to approve the submission by a vote of 5-0 Resident Comments: __________________________________________________________ ITEM 5 Lot 1795; 47 Delegal Road Exterior Paint Plantation Porter/Cardin Description: The applicant, Mr. & Mrs. Porter, is requesting to change Siding to BM Whale Gray, Trim/Soffit, Fascia, Windows and Deck Railing to Distant Gray, and Front door to BM Black Tar. The committee voted to approve the submission by a vote of 5-0.

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Resident Comments: __________________________________________________________ ITEM 6 Lot 3293; 7 Cotesworth Playset (Re-submittal) Midpoint Johnson Description: The applicant, Stephanie Johnson, requests approval for the existing swingset/play structure in the rear yard with additional screening. The committee voted to approve the submission by a vote of 5-0. Resident Comments: __________________________________________________________ ITEM 7 Lot 3377; 1 Brightside Lane Replace screening w/glass Oakridge Nussbaum/Ricks Glass Description: The applicant, Walton Nussbaum, requests approval to replace screening on the porch with glass to enclose the room. The committee voted to deny the submission by a vote of 5-1 because of lack of information Resident Comments: __________________________________________________________ ITEM 8

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Lot 1787; 5 Southpoint Cross Fencing Plantation Hyde/Hallejulah Restoration Description: The applicant, Mr. and Mrs. Hyde, request approval to install a 4' black aluminum fence to cover approximately 1,100 square feet in the back yard. The committee voted to approve the submission by a vote of 6-0. Resident Comments: __________________________________________________________ ITEM 9 Lot 0571; 4 Margrave Lane Pergola/Service Yard (Re-submittal) Marshwood Bishop Description: The applicant, Hale Bishop, requests approval for the existing replacement walls of his service yard. Along with continue to building his Pergola (12x12x8), with the suggestions from ARC Chair. The committee voted to approve the submission by a vote of 6-0. Resident Comments: __________________________________________________________ ITEM 10 Lot 2995; 16 Log Landing Permit Extension Oakridge Tran/Mark Gompels Description: The applicant, Helen and John Tran, requests approval to extend permit until June 30, 2020. The committee voted to approve the submission by a vote of 6-0.

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Resident Comments: __________________________________________________________ ITEM 11 Lot 2888; 5 Priory Road Screen Porch Enclosure Marshwood Hicks/Jason Johns Construction Description: The applicant, Kim & Doug Hicks, requests approval to enclose existing screened patio by adding two (3 panel) windows and 1 door to new exterior wall; Exterior wall to match existing stucco color and trim detail around windows and door. The committee voted to deny the submission by a vote of 4-2 because of lack of information. Resident Comments: _________________________________________________________ ITEM 12 Lot 1531: 703 Landings Way Door/Railing/Patio/Cistern Plantation Equi Description: The applicant, Bill Equi, requests approval to replace the front door, exterior wooden railing with metal. Install a 72 sq ft paver patio next to the current deck for grilling and install two 55-gallon Cisterns for irrigation. The committee voted to approve the submission except to deny the submission of the railing because of lack of information by a vote of 5-1. Resident Comments: __________________________________________________________ ITEM 13 Lot 4338; 9 Saltwater Way Patio

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Marshview Landing Henry Description: The applicant, David Henry requests approval to add an addition to his existing raised patio (292 sq ft) and build a new raised patio (104 sq ft) on the opposite side. All material will match existing, Stucco, Pavers and Railings. The committee voted to approve the submission by a vote of 6-0. Resident Comments: __________________________________________________________ ITEM 14 Lot 1585; 2 Lampwick Ln Pool Plantation Brannen/Architectural Pools of Savannah Description: The applicant, Gail Brannen, requests approval to add a 14' x 25' fiberglass swimming pool with a 4' of concrete deck around the pool and a 4' black metal fence enclosure at 1,219 square feet. The committee voted to approve the submission by a vote of 4-2. Resident Comments: __________________________________________________________ ITEM 15 Lot 1549; 1 Delegal Road Pool Plantation Mirazo/Pride Pools and Spas Description: The applicant, Martin Mirazo, requests approval to build a 14'x28' swimming pool with an automatic cover, 5' pool deck (215 sq ft Sand Buff Color) and a 4' Black Metal fencing (24'x43') if needed. The committee voted to approve the submission by a vote of 6-0. Resident Comments: __________________________________________________________

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ITEM 16 Lot 1880; 3 Springfield Retreat Pool Addition/Guest House Midpoint Burg/John Deering-Homeline Architecture Architect Description: The applicant, Blake & Sarah Burg, requests approval to re-approve the construction of a one-story was pool/guest house. No changes to prior September 2018 final approved ARC plans. The committee voted to approve the submission by a vote of 6-0. Resident Comments: ___________________________________________________________ ITEM 17 Lot 5011; 122 Waterway Drive New Construction – Conceptual Moon River Bottoms/ Allison Ramsey Architects/Jeremiah Smith Architect Description: The applicant, Lauren & Georgia Bottoms, requests approval to build an approximate 4,545 sq ft house with a pool in the Moon River phase. The committee discussed the submission. Resident Comments: ___________________________________________________________ ITEM 18 5 Tidewater Way New Construction – Final Midpoint Coulter/Clay Brannen/Lowcountry Homes Description: The applicants, Brian and Joyci Coulter, requests approval of a New Construction Final application. The home is approximately 7,011 SF in the Midpoint phase.

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The committee voted to approve the submission by a vote of 4-1. Resident Comments: ___________________________________________________________ ITEM 19 Lot 5074; 8 Strawberry Lane New Construction – Preliminary Moon River Tyson/Mark Cadman Description: The applicant, William Tyson, requests approval of a Preliminary application of his new construction home in Moon River. The committee voted to approve the submission provided that final submission include a site plan with the location of neighboring houses and a sample of the roof material by a vote of 5-0. Resident Comments: ___________________________________________________________ ITEM 20 Lot 4133: 38 Islanders Retreat Under Construction Revision Moon River Lientz/Frederick & Frederick Description: The applicant, Mr. Lientz, requests approval for the 90 degree rotation of chimney cap, additional support beam on rear porch, change in Transom on lower level windows, an 18" move of the service yard, an additional street side door on Garage, and exterior color changes. The committee voted to approve the submission by a vote of 4-1. Resident Comments: ___________________________________________________________ MEETING ADJOURNED

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Public Works Committee Meeting The Landings Association, Inc.

April 2, 2020 at 9:00 a.m.

MINUTES

1. Meeting Purpose and Agenda Chair Egan called the meeting to order at 9:00 a.m. in the Microsoft Teams virtual platform. The March 5, 2020 minutes were subsequently approved as submitted.

• Board Report (Hal Duensing) o Provided a brief overview of property suspensions and TLA/TLC Lagoon and Security

Services contract.

• TLC Report (Ken Ura) o No report.

2. COVID-19 Response from PW (Burgess)

• Burgess provided an overview of the measures that the Public Works Department has taken in response to COVID-19 which has included, but not limited to, an EnviroShield Application for all manned facilities, the closure of the building to all walk-in visitors, the removal of picnic tables, basketball hoops, soccer goals, furniture, etc. at TLA-owned facilities to deter gatherings of 10 persons or more.

3. TLA/TLC Lagoon Services (Burgess)

• On March 26, 2020, TLC Executive Director Steven Freund, sent TLA notification of their intent to terminate the contracts for Lagoon Services and Security Services.

• In response to this notification of termination, Burgess provided the committee a recap of the history of the contract, scope of services provided by TLA, lagoon ownership and acreage and the current contract amount.

• TLA Board Members and Management intend to hold a virtual meeting later this week to discuss TLA’s position and response to TLC on same.

4. 2020 Road Repair and Resurfacing Project (Campbell)

• To date, Bennett Paving has completed the mill and replacement of the following roads: Middle Marsh Retreat, Hammock View Lane, Palmer’s Draw (Bennett Paving completed for TLC), Raindance Court, Pine Shadow Court, Button Bush Lane, Franklin Court and Fat Friar’s Retreat (in progress).

• Barring any plant closures/delays, Bennett Paving intends to pave Franklin Creek Road North next week.

5. Delegal Marina Fuel Pump and Fuel Line Replacement (Burgess)

TLA Staff Present: Sean Burgess Ingrid Poppell Bill Campbell Amber Capps Shari Haldeman Jason Alstad

Members Absent: Jerry Thompson Bill Foster

Members Present: Bob Egan Karen Feeney Kathy Siler Hal Evans Ken Ura Richard Sullivan David Grosse Russell Liedtke James Corley Michael Congleton Hal Duensing

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• Prior to today’s meeting, Amber Capps e-mailed the capital and staff reports to the committee for the replacement of the existing diesel and unleaded fuel pumps and galvanized fuel lines at Delegal Marina. The galvanized fuel lines will be replaced with new double walled flex fuel lines. Additionally, the fuel pumps on the fuel tanks will be replaced to allow for an improved connection between the new fuel lines and the existing underground line. These improvements will also meet the current regulations for the asset.

• The committee unanimously voted electronically to move forward with the Delegal Marina Fuel Line & Fuel Pump Replacements project by Meco, Inc. in the amount of $47,743.04.

6. Center Island Program (Siler)

• The pine straw application on the community’s primary and secondary center islands is scheduled to be completed in April.

7. Audubon Sub-Committee (Alstad)

• Annual golf tournament has been postponed – the committee is hoping to reschedule the tournament in the fall.

• Spring plantings have begun at Skidaway Farms and residents are using this shelter in place order as an opportunity to get outside and plant in their gardens.

• UGA Aquarium has consulted Audubon’s Blue Bird Sub-Committee regarding the placement of blue bird boxes around their facility.

8. Lagoon Sub-Committee (Evans)

• Committee is in receipt of electrofishing report. Committee will review report and provide staff with fish stocking recommendations.

• Committee is scheduled to conduct semi-annual salinity testing for saltwater/freshwater lagoons in April.

• CCA Banquet has been postponed as have their monthly seminar meetings. 9. Dog Park Sub-Committee (Feeney)

• Anti-bacterial gel and disposable gloves have been placed at the Dog Park for patron usage. 10. Athletic Field Complex Sub-Committee (Burgess)

• Staff is awaiting vendor pricing on perimeter walking path and pricing on various other improvements to the complex. Staff intends to hold a virtual meeting with the committee next month.

11. Next Meeting The next meeting date is scheduled for May 7, 2020.

ADJOURN The meeting was adjourned at 9:47 a.m. Respectfully submitted, Amber Capps Executive Assistant to the Public Works Director

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The Landings Association Marinas Committee Meeting Minutes April 9, 2020 Committee meeting done remotely with Microsoft Team

Director Larry Sincoskie called the meeting to order at 4:30 pm

Staff Present: Larry Sincoskie, Director Marinas, Shari Haldeman, TLA General Manager, Sean Burgess, Director Public Works, Mark Winters, TLA Liaison Members Present: Mark Piven, Dave Angell, Bill Stallings, Mike Welsh, Tara Packer, David Denhard, George La Penta Members Absent: none Previous Minutes: Current agenda and March minutes approved. Old Business: ● On April 6 the bathometric survey was completed and we are awaiting results to determine where low spots are located in LH marina. Public works has been in contact with the dredge company to see if an opening for emergency dredging could be arranged if they had a cancellation. The next scheduled time for dredging will be December. Permits are also being updated as necessary and trying to get a revised allowable amount of spoils to 5500 cu/ft. ● The contractor that removed roof sections on the LH racks submitted a bid of $500/section which is the same as the previous bid/costs. The Committee unanimously approved to move forward with this contractor and have the remaining necessary roof sections removed. This will allow approximately 14 more boats to be stored and lessen the waiting list. ● There were 2 bidders for the replacement of worn and outdated fuel lines at Delegal. Public Works has recommended hiring Meco Industries to do the repairs/replacement for a cost of $47,742 which is under budget. Work will begin on or about May 10, 2020. All work and materials will comply with current codes. This recommendation was unanimously approved by the Committee and will move forward after TLA Board approval. New Business: ● Ms. Haldeman gave an update on TLA legality to reopen Landings Harbor Marina on a limited basis with a strict set of rules to limit distances of members and employees. Larry S. proceeded to explain the procedures to be followed. Only launch and retrieval of boats is allowed with the fuel, store/office and bathrooms remaining closed to the public. The use of Boat Cloud is the only way members can request a launch. Members must be on site at time of launch to prevent any congestion. Pathways for members to access their boats and leave afterwards will be in place. The marina will be set up on Saturday, April 11 with launching beginning Monday, April 13. Hours of operation for launches will be from 9am-3pm only. Staff will be working until 5pm. As restrictions are loosened operating hours can be adjusted accordingly. Social distancing and limited group numbers will be stressed. At this time 5 staff will be on site. Larry S. will send an email to boaters informing them that a plan will be sent shortly. ● Until further notice, there will be no loading or unloading trailered boats at Landings Harbor. ● Bellingham Industries has replaced the fiber tie-rods that secure the floating docks at certain stress points with stainless steel rods at Landings Harbor and Delegal marinas. This work and materials was covered by warranty. ● As per contract with TLA, Carefree operations are required to adhere to all state guidelines dealing with the virus. ● Public Works will investigate ways to have our 4 privately owned channel markers in Steamboat Cut leading in and out of Delegal Creek repositioned to their required places for safe navigation. All 4 have been moved substantially out of place by winter storms and are not close to where they should be. ● The Boaters' meeting originally proposed for May has been postponed until further, due to the mandate of limited social gatherings.

There being no further business, meeting adjourned at 5:55pm

Respectfully submitted for the committee, Mark Piven

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TLA Communications Committee Minutes

April 13, 2020 Virtual Meeting

Members Present: Michael Auen, Maryce Cunningham, Linda Fidler, John Kosiewicz, Lynn

Lewis, Katharine Marshall, Dick Myers, Mike Newman, Lisa Olson, Tony Martin, Kristin

Peney, Chris Savage, Karl Stephens.

Members Absent: Caitlin Anckner, Brenda Day, Leta Martin

Chair John Kosiewicz called the meeting to order at 10 a.m.

Minutes of the previous meeting and the April 13 Agenda were approved.

New Business - Community Discussion

• There have been issues with multiple unrelated teenage boys driving golf carts (not the

required 6’ social distancing for the coronavirus pandemic). Efforts are ongoing to keep

TLA staff protected. A brief discussion was held about using examples of what is not

social distancing, in Enews, on the electronic message boards, and via other

communications platforms.

• Landings Harbor is re-opened with staging areas for boats and restrictions in place. All

boaters received a letter in advance of the re-opening.

• Cautions need to go out for self-quarantining, for those who have traveled or those

having visitors from outside the area. We need to act as if everyone is a carrier. No new

reports of social media posts asking TLA for more than their responsibility (screening at

the Gate, etc.).

General Communications Feedback

• It was noted that the TLA communications about the COVID-19 virus have been good, as

well as messages on the electronic signs. It was suggested that the message boards could

have a “We’re all in this together” message.

• Other positive feedback on:

o The Window to the World (links to museums, zoo, aquarium).

o The Bear Hunt being done by kids.

o The article in the Journal on the colors of the utility markings in yards.

o Waste Not Wednesday

o Photographs in the Journal are much clearer. See if the games can be made larger

print.

o The cancellation list in the Journal is good.

Upcoming Articles and Suggested Topics (TLJ and Enews):

• More reminders about cyclists needing to stop at stop signs and bike on the right side of

the road. Also, reminders that all (adults and children) should wear helmets.

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• Reminder about Tuesday pickups of yard debris. There have been piles of branches that

are too long. Some have been stickered (e.g., won’t be picked up), but they still are out.

Note that residents can call the County for pickup.

• Linda Fidler reported about an experience where a plugged-in hairdryer started burning,

and to not leave things plugged in. The group felt this would be a good topic to pass to

the fire department for their column.

• First Responder’s Update, Chatham Emergency Services Update, General Manager’s

Update, etc.

• Quarterly Financial Report

• Budget Box

• Turf Series - Centipede Grass

• Conservation Corner

• Skidaway Audubon Help Wanted (various groups such as Blue Birders and Terrapin

Turtle project needing volunteers)

• Skidaway Audubon Update

• The Landings Celebrates Second Anniversary as a Certified Sustainable Community

• Facts about Pine Straw

• Landings Military Family Relief Fund (LMFRF) Update

• Any applicable COVID-19 Updates

Upcoming Events:

• Kristin continues to explore alternatives for virtual program. She is working with groups

to try to do video reports from experts.

Other Items of Note:

• TLCo Liaison - Mike Newman reported that they have a Board teleconference every

other Friday and do budget discussions. First Quarter 2020 sales were very good and up

7% over First Quarter 2019. Second Quarter is expected to be reduced (similar to how it

was after the 2017 hurricane). Agents still are contacting buyers and sellers. All showings

are virtual unless the house is unoccupied.

• TLC Liaison - No report. Mike Newman noted that the quality of groceries that can be

obtained via the Club was very good (and they have toilet paper!).

• TLA Board Liaison - No report

The Meeting Adjourned 11 a.m.

Minutes Submitted By: Lisa Olson

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The Landings Association, Inc.

Security Committee Virtual Meeting

April 9, 2020

MINUTES Members Present: Cary Shapoff, Dave Canham, Bob Longueira, Carey Ruppert, Rick Cricenti, Diane Thompson, Roger Lundin, Bob Turner, Lars Ljungdahl, Joe Grispo, Don Schoenwald Members Absent: Danielle Pimental Staff Present: Tim Cook, Erica Kersey The meeting was called to order by Security Director Tim Cook at 9:03 a.m. A motion was made to approve the Consent Agenda by Roger Lundin, seconded by Bob Longueira, and passed unanimously. There was no Chairperson report. Ruppert gave the Chatham Emergency Services report. Overall, it was a quiet month with no fires. The number of gas leaks has gone down since there are not has many contractors working right now. Thompson gave the Board of Directors report. 92% of the assessments have been collected as of Friday, April 3. Cook gave the Security report.

• The Landings Club has given a 60-notice for the cancellation of the Security Services Agreement. Effective June 1, 2020, Landings Security will no longer be responsible for checking Club facilities or responding to incidents such as people fishing from the golf course.

• The ABDi Server is in place. However, moving from the old server to the new one is on hold right now as the majority of staff are working remotely.

• The Emergency Action Team (EAT) continues to meet regarding COVID-19. • The March P&L was reviewed.

The next meeting of the Committee will be held on May 14, 2020. With no further business, the meeting was adjourned at 9:43 A.M.

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United States Animal and Wildlife Services

Department of Plant Health 600 Landings Way South

Agriculture Inspection Service Savannah, GA 31411

SUBJECT: May Activity Report

DATE: May 5, 2020

TO: The Landings Association

PROVIDING WILDLIFE SERVICES

Landings Property

Ten deer were safely removed from the island this month in response of four resident

complaints. Fawns will begin showing up soon and residents are advised to leave them

alone if they find them in the Landscaping. The Doe will be back to get them later!!

Bachelor groups consisting of just male deer have formed as they do every summer and

have been reported in several areas on the Island! New growth of natural vegetation is

plentiful but the deer are still going to eat some types of landscaping!!!

Four raccoons were removed this month from common property. Three resident

complaints concerning raccoons were received this month. Technical assistance was

given to the residents.

Two Corn snakes were removed from a resident’s landscape netting!!

Three resident complaints were received from residents at the rookery lagoon

experiencing excessive droppings from nesting Great egrets!! Technical assistance was

given to the homeowners..

One report of an owl taking a joggers hat and headlamp was investigated!! No further

complaints have been received!!

The Corona virus has effected work schedules and daily routines!!

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Activity report- Smith

Page 2

Running total 2020

DEER COMPLAINTS 22

DEER REMOVED 67

HOG COMPLAINTS 2

HOGS REMOVED 3

RACCOON COMPLAINTS 8

RACCOONS REMOVED 39

PIGEONS REMOVED 0

ARMADILLO COMPLAINTS 2

ARMADILLOS REMOVED 5

VULTURE COMPLAINTS 2

VULTURES REMOVED 0

SNAKE COMPLAINTS 2

SNAKES RELOCATED 2

SQUIRREL COMPLAINTS 0

SQUIRRELS REMOVED 0

WADING BIRD COMPLAINTS 3

OTHER BIRD COMPLAINTS 0

CORMORANTS REMOVED 0

FERAL CAT COMPLAINTS 0

F0X COMPLAINTS 1

FOX REMOVED 0

COYOTE COMPLAINTS 2

Jonathan P. Smith

Wildlife Biologist

USDA / WS

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CHATHAM EMERGENCY SERVICES

Skidaway Island Division

Fire & First Responder Call Report

April 2020

Total Fire Calls: (14)

Fire Alarm - 5 Gas Leak - 2

Public Service - 0 Structure Fires - 2

Open Area - 0 CO Alarm - 1

Rescue Calls (MVC) - 2 Vehicle Fire - 0

Total First Responder Calls: (78)

Trauma (falls, MVC) - 18 Cardiac – 4

Respiratory - 6 Illness (Diabetic, Seizure) - 38

Lift Assist - 10 Public Service - 0

Medical Alarm - 2

Total Calls – 92

Private Calls - 59

911 Calls – 24

The Marshes – 9

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