agricultural marketing service · pdf fileaphis youtube video:...
TRANSCRIPT
AMS
AGRICULTURAL MARKETING
SERVICE
ONBOARDING PASSPORT
AMS
USING THIS PASSPORT
Items can be completed in any order.Items marked “optional” are not required, but strongly encouraged.Once you complete each To Do item, add your initials at the bottom of the page.Upon completion, send a copy of the final page to your program’s resource management officer (RMO). Your RMO is:_____________________________
Passport should be completed within your first 90 days of employment. Your deadline is
_____________________________________
This onboarding is designed to supplement any program specific onboarding. If you have any questions, please contact your supervisor!
WELCOME TO TEAM AMS!
Our employees are our most valuable asset in accomplishing our goals and supporting the mission of the Agricultural Marketing Service (AMS). We appreciate that you have chosen to join Team AMS.
This passport is designed for all new AMS employees and will be used to facilitate your onboarding process. Over the next few months, you will use the passport to learn about AMS’ mission, culture, and expectations and track your progress.
Thank you for choosing Team AMS!
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TO DO ITEMUSDA EMPLOYEES WELCOME VIDEO
(MANDATORY)WHERE TO FIND
YouTube: www.youtube.com/watch?v=9Q0cg0jEViM
DUE DATEWithin first 30 days
EST TIME NEEDED4 Minutes
TO DO ITEMORGANIZATIONAL OVERVIEW
(MANDATORY)Review USDA & AMS Mission and GoalsOrganizational Structure and Culture
WHERE TO FINDUSDA: www.usda.gov/wps/portal/usda/usdahome?navid=ABOUT_USDAAMS: www.ams.usda.gov/about-ams AMS Employee Handbook
DUE DATEWithin first 30 days
EST TIME NEEDED20 Minutes
4 5Initial when done Initial when done
AMS AMS
TO DO ITEMAMS EMPLOYEE RESOURCES PAGE
(MANDATORY)Find this page and familiarize yourself with its content
WHERE TO FINDwww.ams.usda.gov/about-ams/employee-resources
DUE DATEWithin first 30 days
EST TIME NEEDED30 Minutes
TO DO ITEMAMS NEW EMPLOYEE VIDEO
(MANDATORY)WHERE TO FIND
YouTube: www.youtube.com/watch?v=HfD31SSdSXA
DUE DATEWithin first 30 days
EST TIME NEEDED11 Minutes
6 7Initial when done Initial when done
AMS AMS
TO DO ITEMAMS VOICE (MANDATORY)
Read your first edition of the weekly AMS Employee Newsletter
WHERE TO FINDWill be automatically sent to your email. If needed, contact [email protected]
DUE DATEWithin first 30 days
EST TIME NEEDED15 Minutes
TO DO ITEMORGANIZATIONAL
COMMUNICATIONS (MANDATORY)Electronic communicationsComputer Security
WHERE TO FINDAMS Employee Handbook: www.ams.usda.gov/about-ams/employee-resources/handbook
DUE DATEWithin first 30 days
EST TIME NEEDED30 Minutes
8 9Initial when done Initial when done
AMS AMS
TO DO ITEMPAY & LEAVE (MANDATORY)
Pay SystemsPay PeriodsSalary Check & Pay DeductionsForm AD-334: Leave & Earnings StatementTypes of LeaveLeave UsageLeave Policies & Procedures
WHERE TO FINDAMS Employee Handbook: www.ams.usda.gov/about-ams/employee-resources/handbook and your supervisor
DUE DATEWithin first 30 days
EST TIME NEEDED30 Minutes
TO DO ITEMEMPLOYEE’S POSITION AND
PERFORMANCE (MANDATORY)Position Description, Duties, & ResponsibilitiesPerformance PlanProbationary PeriodPerformance based actions (Promotions & WGI, Within Grade Increases)Performance Appraisal & ReviewRecordkeeping, SF-50: Notification of Personnel Action
WHERE TO FINDYour supervisor
DUE DATEWithin first 30 days
EST TIME NEEDED45 Minutes
10 11Initial when done Initial when done
AMS AMS
TO DO ITEMEMPLOYEE RESPONSIBILITY &
CONDUCT (MANDATORY)Employee EthicsUse of Government PropertyOutside EmploymentReporting Misconduct and Other OffensesMisconduct and PenaltiesGrievance Process and ProceduresWorkplace ViolenceAlternative Resolution Program
WHERE TO FINDAMS Employee Handbook
DUE DATEWithin first 30 days
EST TIME NEEDED30 Minutes
TO DO ITEMTIME & ATTENDANCE (MANDATORY)
Tour of DutyLunch PeriodLegal HolidaysReporting attendance status (on-duty, absence, tardiness, illness, emergencies)Procedures for Requesting LeavePolicies & Procedures
WHERE TO FINDYour supervisor (for Program Policies), RMO, and/or AMS Employee Handbook: www.ams.usda.gov/about-ams/employee-resources/handbook
DUE DATEWithin first 30 days
EST TIME NEEDED20 Minutes
12 13Initial when done Initial when done
AMS AMS
TO DO ITEMEEO & CIVIL RIGHTS (MANDATORY)
USDA AND AMS Civil Rights PoliciesRoles and responsibilitiesSexual HarassmentFormal and Informal EEO Complaint Process and Procedures
WHERE TO FINDwww.ams.usda.gov/about-ams/policies-and-administrative-issuances
DUE DATEWithin first 30 days
EST TIME NEEDED30 Minutes
TO DO ITEMLABOR MANAGEMENT RELATIONS (IF APPLICABLE—MANDATORY FOR
UNIONIZED EMPLOYEES)Rights and responsibilities
WHERE TO FINDYour supervisor
DUE DATEWithin 30 days of employment
EST TIME NEEDED30 Minutes
14 15Initial when done Initial when done
AMS AMS
TO DO ITEMSAFETY, HEALTH & EMPLOYEE
SERVICES (MANDATORY)Roles and ResponsibilitiesMaintaining a Safe and Healthy Work EnvironmentReporting Unsafe and/or Unhealthy Working ConditionsEmergency ProceduresEmergency Evacuation PlanEmergency Contact InformationWork Life Program
WHERE TO FINDtinyurl.com/ams-safety-health
DUE DATEWithin first 30 days
EST TIME NEEDED1 hour
TO DO ITEMEMPLOYEE BENEFITS (MANDATORY)
Health InsuranceLife Insurance (FEGLI)Retirement SystemsDesignation of Beneficiaries
WHERE TO FINDAPHIS YouTube Video: www.youtube.com/watch?v=23Yyg3au0JA&feature=em-upload_owner www.aphis.usda.gov/aphis/ourfocus/business-services/New_Employee_Orientation/Benefits
DUE DATEWithin first 30 days
EST TIME NEEDED1 hour
16 17Initial when done Initial when done
AMS AMS
TO DO ITEMEMPLOYEE RECOGNITION
(MANDATORY)Types of AwardsPolicies and Procedures
WHERE TO FINDYour supervisor
DUE DATEWithin first 30 days
EST TIME NEEDED30 minutes
TO DO ITEMTRAINING & DEVELOPMENT
(MANDATORY)Individual Development Plan (IDP)Access and Availability of Training OpportunitiesProgram Policies and Procedures
WHERE TO FINDYour supervisor and aglearn.usda.gov
DUE DATEWithin first 30 days
EST TIME NEEDED30 minutes
18 19Initial when done Initial when done
AMS AMS
TO DO ITEMTRANSPORTATION (MANDATORY)
Vehicle ParkingCarpool/Vanpool/RidesharingTransportation Subsidy Program
WHERE TO FIND AMS Employee Handbook, Your HR Contact, or your RMO
DUE DATEWithin first 30 days
EST TIME NEEDED15 minutes
TO DO ITEMOFFICIAL GOVERNMENT TRAVEL (MANDATORY ONLY IF TRAVEL IS
PART OF POSITION)Travel AuthorizationTravel VoucherTravel Policies and Procedures
WHERE TO FINDAMS Employee HandbookUSDA Travel policy:www.ocfo.usda.gov/travel/travelpolicy.htmlTravel steps for new employees:www.ocfo.usda.gov/travel/pdf/newemp.pdf
DUE DATEBefore first travel
EST TIME NEEDED1 hour
20 21Initial when done Initial when done
AMS AMS
TO DO ITEMPOLITICAL ACTIVITY (HATCH ACT)
(MANDATORY)WHERE TO FIND
osc.gov/Pages/HatchAct.aspx
DUE DATEWithin first 30 days
EST TIME NEEDED1 hour
TO DO ITEMFREEDOM OF INFORMATION AND
PRIVACY ACT (MANDATORY)Handling FOIA Requests
WHERE TO FINDAMS Employee Handbook
DUE DATEWithin first 60 days
EST TIME NEEDED1 hour
22 23Initial when done Initial when done
AMS AMS
TO DO ITEMFIND AMS ON SOCIAL MEDIA
(OPTIONAL)InstagramTwitterFacebook
WHERE TO FINDInstagram: usda_ams, usdagovTwitter: @USDA_AMS @USDA @PeoplesGardenFacebook:www.facebook.com/USDA
DUE DATEN/A
EST TIME NEEDED20 minutes
TO DO ITEMLEARN ABOUT USDA EMPLOYEE
GROUPS (OPTIONAL)New and Emerging Professionals (NEP) Group
WHERE TO FINDNEP on USDA Connect: http://bit.ly/2aX1Cqv
DUE DATEFirst 6 months
EST TIME NEEDED15 minutes
24 25Initial when done Initial when done
AMS AMS
TO DO ITEMLOCATE USDA CONNECT
(OPTIONAL)WHERE TO FIND
connections.usda.gov/
DUE DATEFirst 60 days
EST TIME NEEDED10 minutes
TO DO ITEMACCESS AGNIS (OPTIONAL)
Access the AMS Agricultural Marketing News & Information Service (AGNIS) Portal
WHERE TO FINDhttps://ems-team.usda.gov/sites/AMS/Pages/default.aspx
DUE DATEFirst 60 days
EST TIME NEEDED10 minutes
26 27Initial when done Initial when done
AMS AMS
PASSPORT COMPLETE
Congratulations! You’ve completed the AMS Onboarding Passport. Please return this page (or a copy) to your Resource Management Officer upon completion.
My RMO is ___________________________
By signing below, I confirm that I have completed the items in the AMS OnboardingAgency Passport:
_________________________Signature
____________________Date
TO DO ITEMLEARN USDA ACRONYMS
(OPTIONAL)WHERE TO FIND
Glossary of USDA Acronyms: www.usda.gov/glossaryAbbreviation Key for APHIS Human Resources’ Website: tinyurl.com/APHIS-abbreviations
DUE DATEFirst 6 months
EST TIME NEEDED20 minutes
28 29Initial when done
AMS AMS
RMO CONTACTS by PROGRAM
Management & Analysis / Information Technology / National Organic Program /Office of the Administrator / Science & Technology / Transportation & Marketing
Serita Daniel, location: Washington DC 202-720-7048 / [email protected] Lavern Harris, location: Washington DC 202-690-2136 / [email protected]
Cotton & TobaccoMonica Alexander, location: Memphis TN 901-384-3310 / [email protected]
Dairy ProgramDavid Jamison, location: Washington DC 202-720-5752 / [email protected]
Dairy, Grading BranchMichael Eichorst, location: Lisle IL 630-437-5045 / [email protected]
LIVESTOCK, POULTRY & SEED (LPS)Sang Lineback, location: Washington DC 202-720-9957 / [email protected] Kishia Murray, location: Washington DC 202-720-3847 / [email protected]
LPS Market NewsNancy Gallagher, location: Des Moines IA 515-284-4460 / [email protected] Lea Ann Peetz (Lea Mead), location: St. Joseph MO 816-676-7000 / [email protected]
LPS Quality Assessment DivisionKelly Anderson, location: Modesto CA 209-522-5251 / [email protected]
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LPS Seed Regulatory & Testing DivisionMarshalle (Tina) Jackson, location: Gastonia NC 704-810-8882 / [email protected]
SPECIALTY CROPS PROGRAMS (SCP)Dana Laster, location: Washington DC202-720-4735 / Dana.Laster @ams.usda.gov
SCP Field Support Services (FSS)Karen Luckey, location: Washington DC202-690-2278 / [email protected]
SCP Marketing Orders Administration Division (MOAD)
Dolores Lowenstine, location: Winter Haven FL863-324-3375 / [email protected] Morreli, location: Portland OR503-326-2037 / [email protected]
SCP Perishable Agricultural Commodities Act (PACA)Central Region
Flora Hawkins, location: Fort Worth TX817-978-0777 / [email protected]
Eastern RegionDana Muhammad, location: Fredericksburg VA540-376-6022 / [email protected]
Western RegionJessica Villegas, location: Tucson AZ520-879-4361 / [email protected]
SCP Promotion & Economics Division (PED)Deidre Cotton, location: Washington DC202-720-9915 / [email protected]
Specialty Crops Inspection Division (SCID)Stephen Spenst, location: Fresno CA559-487-5893 / [email protected]
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NOTES NOTES
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JULY 2017