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AgWorks Smart GunTM Manual

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Need help? Contact AgWorks Support at 855-AGWORKS, opt. 2 or [email protected] – February 2010

Notice: AgWorks, Inc. pursues a policy of continuous, ongoing development that ensures the highest quality standards combined with advanced, state-of-the-art technology for AgWorks products. For this reason, the features described in this Manual could differ from those in your current work environment. For assistance, please contact AgWorks Support at 855-AGWORKS, opt. 2; or [email protected].

mailto:[email protected]

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Table of Contents

Page 4: Introduction to Smart Guns

Page 5: Connecting device to PC

Page 6: Understanding button functionality

Page 7: Procedures for installing AgWorks Agent

Page 10: SmartGun Set up within AgWorks Manager

Page 12: Assigning SmartGun ID

Page 15: Transferring Schedule Orders to SmartGun

Page 20: Logging into SmartGun

Page 22: Processing Order on handheld in SmartGun mode

2: Carry-Over functionality

Page 40: Print and Scan Barcode Orders (used to add Order(s) after handheld synced)

Page 47: Last Load Menu

Page 48: Rise Tank

Page 49: Review Load

Page 50: Adjusting handheld from SmartGun to BBGun or vice versa

Page 52: Introduction to BBGuns

Page 53: Assigning BB Gun ID

Page 57: Logging into BB Gun

Page 59: Applying a Batch

Page 63: Transferring BB Gun Data to database

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Introduction to Smart Guns™ Smart Guns ™ are designed to support professional pesticide applicator drivers and provide an accurate way to record ag retail custom application activities. Data captured in Smart Guns™ automatically completes applicator driver log books and detailed time-stamped application logs. Smart Guns™ eliminate the need to build field spray sheets and capture critical crop input data for farmers’ field histories. Smart Guns ™ are designed to assist professional drivers during machine loading. Smart Guns ™ capture crop input data and then share the information to update critical inventory information and accounting and regulatory functions. The result is records that are more accurate and can be accessed faster for billing and informational purposes.

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Getting Started… Connecting the handheld device to a PC

Before any information can be transferred between the handheld device and the PC, they need to be connected together. This is done by using a USB cord that is provided by AgWorks. (See above diagram)

1. Connect the cable to the PC that will be used for Smart Gun/BB Gun transfers. 2. Connect the opposite end of the cable to the bottom of the handheld. 3. Once the cable has been connected to both the PC and the handheld, you are ready to start

transferring information. The USB cable may be connected to the PC at all times. This may make connecting the PC and handheld device easier.

To handheld

device

To PC

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Powering On/Off the handheld device

To turn on the handheld device, press the button on the side of the device. This button will turn the device on and off at any given time. While the device is off, it will retain the same screen display that appeared when the device was on last.

Understanding Button Functionality

The main functions on the handheld device are initiated by pressing the ESC (Escape), ENTER, F1, or F2 button

To activate the additional function buttons (F3, F4, etc…) press the or button OR the

and and the corresponding button. o Text relating to the buttons function is above the button in its corresponding color

(yellow or blue)

The F10 button is used clear the current Order data. o This will remove any information you have previously entered for the current Order

and allow you to start this Order again from the beginning.

The joystick can be used to navigate to the Previous and Next records

The TAB button can be used to move to the next data field on the screen

The ALPHA button allows you to type using difference letters of the alphabet (similar to text messaging)

The BKSP (Backspace) button allows you to delete the last character entered

The SCAN button initiates the barcode scanner

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Procedures for AgWorks Agent Installation

The AgWorks Agent is new to the Smart GunTM Datalogic Memor device. This will need installed locally on the workstation that will be used for Smart GunTM /BB Gun transfers.

1. From your local desktop, double-click on Agent.msi to run the installation application

2. When asked “Are you sure you want to run this software?” , select Run

3. Read the welcome statement and then select Next

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4. Chose the install the agent for Everyone and then select Next

5. Confirm the installation selecting Next

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6. When the installation is complete, select Close.

7. The AgWorks Agent shortcut will be displayed on your Desktop

8. Double-click on the AgWorks Agent shortcut to run the program. When the AgWorks Agent is

running it will be visible in the taskbar.

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Smart GunTM Set Up

1. Open AgWorks Manager

2. Navigate to Company > General Settings

3. On the Schedule tab, make sure that the following options are enabled/disabled:

a. Disable PT-40 Model

b. Enable Ask for Wind Speed

c. Enable Ask for Wind Direction

d. Enable Ask for Temperature

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4. On the Schedule tab, set your Path for Files

The Path for Files may be different depending on your setup. The path displayed in

the diagram is an example.

5. When you are finished, click on OK to save your settings.

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Smart GunTM Assigning a Smart Gun ID The AgWorks system requires that each applicator machine at the ag retail location be assigned a Smart Gun™ device. Each device will have an ID assigned to it signifying the applicator machine that will be used. Prior to using Smart Guns™, all applicator machines and support vehicles must be identified in AgWorks Manager. Applicator operators and users must also be identified and supplied a user ID and password through AgWorks Manager.

1. Make sure that your AgWorks Agent is running on your local desktop

2. Select Smart Gun (F1) mode

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3. Within DeliveryDoc, navigate to

Orders > Smart Gun/BB Gun > Assign New Smart Gun ID

4. Select the Applicator Machine

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5. On your handheld, select Assign (Enter) to assign an applicator to this handheld

6. On the DeliveryDoc screen, you will see:

7. When this task is successful, the following will be displayed on the desktop within DeliveryDoc.

A similar screen will be displayed on the handheld.

a. Within DeliveryDoc, select OK to complete this task

b. On the handheld, select OK (Enter) to complete this task

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Transferring Scheduled Orders to the Smart Gun™ During this process, newly scheduled orders for applications that are using Smart Guns™ will be transmitted to the connected Smart Gun™ device. Any recorded application activity stored on the connected handheld device will be transferred and processed through the Schedule program.

The following information is assuming that the User has already created a Schedule for today’s Orders within AgWorks’ Schedule module.

1. To begin transferring scheduled Orders to the Smart GunTM, connect the handheld device to the PC and power it on.

a. Make sure your AgWorks Agent is running on your local desktop

2. Open DeliveryDoc and select Schedule

3. Select ATM Mode

4. On the handheld, select Smart Gun (F1) mode

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5. Select Link w/PC (F2)

6. In DeliveryDoc, select the date

a. By selecting the date, the system will not load any Orders that are scheduled after than

the date you provide. i. Example: If you choose today’s date, then Orders that are scheduled for

tomorrow will not be sent to the handheld. b. You may use the Today or Tomorrow quick buttons to adjust the date, or select the

date from the calendar by clicking on the button

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7. On the handheld, select Sync Data (F1)

8. When ready, select Yes (Enter)

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9. In DeliveryDoc, as it begins to transfer the data from DeliveryDoc to the handheld device the following screen will be displayed.

10. When the sync is completed, the following will be displayed on the computer:

11. When the sync is completed, the following will be displayed on the screen of the handheld:

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12. When you are finished, select OK (Enter) on the handheld and disconnect the handheld from the computer

13. The next screen displayed will ask if you wish to print the load list

a. A load list is a list of the products and quantities necessary to complete the

application Orders for the newly created Schedule. i. Select Yes if you wish to print this list.

1. You will then be prompted to select the Delivery Truck used to supply the Applicator Machine scheduled.

a. A preview of the Load List is below:

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Logging into the Smart GunTM

1. On the handheld, select Login (F1)

2. Complete the following:

a. Select your Location from the drop down list

i. This will filter the list of User Names by the Applicator’s default location set in AgWorks Manager

b. Select your User Name from the drop down list c. Enter your Password

3. When you are finished, select Login (Enter)

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4. You will be brought to the Smart GunTM Activity screen

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Today’s Orders

1. Log into the Smart GunTM 2. Select Today’s Orders (F1)

3. All Orders assigned to this machine will be displayed

a. Navigate to the desired Order by selecting Prev (F1) or Next (F2)

i. You can view the products needed for the current Order by selecting Show Products (F3)

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a. To change the rate of the current product: i. Select Change Rate (Enter)

1. Enter the appropriate rate value into the text

box 2. Select the appropriate unit of measure 3. When done select OK (Enter)

b. To add a new product to the current Order: i. Select Add (F3)

ii. Select the In-Field product from the drop down list

iii. Select OK (Enter)

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iv. Select the Application Rate unit of measure type

1. Rate per acres (F1) 2. Rate per volume (F2)

v. Enter the appropriate rate value vi. Select the appropriate unit of measure

vii. When done, select OK (Enter) c. When finished select Exit (Esc) to return to the Today’s Orders

screen b. You can leave this function by selecting Cancel (Esc)

4. When you have located the desired Order select OK (Enter) 5. The Comments for your selected Order will be displayed. After you have read the comments,

select OK (Enter) to proceed.

a. If you do not wish to proceed select Cancel (Esc)

Some Orders will not have comments. In that case, the screen will just say “Read & Push Enter”

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a. Enter number of acres b. Enter spray rate

From this point on, you can select Back (F10) to clear the currently entered data on this Order and return to the Smart GunTM Activity screen. This will erase all currently stored Order data.

7. When you have finished entering the number of acres and the spray rate, select OK (Enter) to

proceed 8. Enter the following:

a. Enter Temperature b. Enter Wind Speed c. Select Wind Direction from the drop down list

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9. When you have finished entering weather data select OK (Enter) to proceed 10. Navigate to the Warehouse the Inventory for this product should be taken from my selecting

Prev (F1) or Next (F2), when you have located the Warehouse select OK (Enter)

11. Next, each product for the current Order will be displayed. You can navigate through the

products by selecting Prev (F3) or Next (F4)

a. To edit this product, select Edit (F1)

The Smart Gun will default to the Warehouse the Order was created from by default. Generally, you would not need to change the Warehouse from the default.

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i. Enter the new product amount and then select OK (Enter)

1. If you do not need to edit the quantity then select Cancel (ESC) b. To view the Smart Function for this product select Smart (F2)

i. In the example above, you will need 5 – 2.5 gallon containers of Aatrex 4L to

complete this Order.

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c. When you are prepared to load the product select OK (Enter) i. This will change the Product ‘x’ of ‘x’ amounts. As each product is added (by

selecting OK (Enter)) the number of needed products will be reduced so that you only see the products you have remaining to load.

ii. This will also record the load time for these products

12. When all products have been added to the load you will see the following screen

a. To edit the Fill and Rate select Edit (F3)

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i. Enter the appropriate fill and rate and then select OK (Enter)

1. If you do not need to edit the fill and rate then select Cancel (Esc) b. To proceed select OK (Enter)

13. The following screen will appear.

i. While you are processing this load you may press the button on the side of

the handheld. When you press the button again, the screen will remain at this spot in the Order.

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14. When you finish this load you can either – a. Select (Enter) to start a new batch for this Order

i. Return to Step 6 in this section to review process

b. Select Done (F2) to mark this Order as Done

i. If you are done with this Order select Yes (Enter)

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1. If you rinsed the tank, select F1. If you used a cleaning agent, select F2. 2. When you are done, select OK (Enter)

ii. If you are not done with this Order select No (Esc) c. Select Cancel (Esc) to exit out of the current Order and return to Today’s Orders

15. When you return to the Today’s Orders screen the Order ‘x’ of ‘x’ will be decreased. It will only display the number of Orders that are not marked as Done.

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Carry-over Function The Carry-over function can be used when:

There is carry-over product(s) from the previous load

The next Order calls for the same product(s) and rate(s)

You have a series of Orders to apply all with the same product(s) and rate(s) used. You can fill the applicator machine tank to capacity each time and plan to carry-over the remaining product to the next Order.

Product(s) and Rate(s) must match on the Orders to use the carry-over function

In this example there are several Orders to be applied with the same product and rate - One common example would be Roundup applications on soybeans

1. Login to Smart GunTM

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2. Select Today’s Orders (F1)

3. Start the first Order of the series of similar Orders on the Smart GunTM

a. In this example, the Order is for a number of acres which does not require filling the

tank to its’ capacity 4. Read the Order’s comments and then press OK (Enter) to proceed

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5. When prompted for the number of acres and spray rate (gal/acre), enter the appropriate data to fill the applicator tank to capacity.

a. For example: 50 acres @ 20 gal/acre equals 1000 gal tank capacity on the applicator machine.

6. The Smart GunTM will display the total amount of mix, along with the weather data. Enter the

weather data and then select OK (Enter) to proceed.

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7. Select the appropriate Warehouse for this Order and then select OK (Enter) to proceed. Selecting the warehouse will determine which warehouse the inventory will be pulled from.

a. This will default to the location the Order was created from.

8. Add the product to the load and then press OK (Enter) to proceed

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9. Complete the application as normal and press OK (Enter) to proceed

10. When you have completed this Order, mark it as Done (F2)

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11. Confirm “Are you sure? Are you done with this Order?” by selecting Yes (Enter)

12. When prompted “Did you Rinse the tank? (F1)” and “Did you use a cleaning agent?” (F2), select

OK (Enter) to proceed.

a. You should not have rinsed your tank or used a cleaning agent since there is still product

left in the tank.

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13. Proceed to the next Order on the screen with the same product(s) and rate(s). Select OK (Enter) to proceed.

14. Read the Order’s comments and then press Carry (F3) to proceed

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15. Enter the appropriate number of gallons remaining and spray rate, then select OK (Enter) to proceed

a. The screen will display the original amount loaded in the previous Order

16. Enter the weather data and apply the product(s) 17. Use this strategy to fill the tank to capacity each load until you get to the last load of the Orders

with the product(s) used for the Carry-over function.

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Print and Scan Barcode Orders Printing bar–coded orders is a method for getting order information into a Smart Gun TM. This is commonly used if the Smart Gun TM has already uploaded & downloaded all scheduled application order information from the Schedule program, and is out in the field. Additional orders can be added to the list of orders in the Smart Gun TM by printing the bar-coded order in the office, and taking the bar-coded document out to the field where the Smart Gun TM can scan the order information in. Scanning the bar codes is much easier for the Smart Gun TM operator than typing information in manually. Print a Barcode Order

1. Open DeliveryDoc and select Schedule

2. Select Schedule

3. Select the Order Category

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4. Select the Order Subcategory


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6. From the list of Orders (on the left of the screen), select an Order that you would like to print the barcodes for and move it to the Schedule List (on the right of the screen).

a. To select an Order, you can drag it to the left of the screen or you can double-click on

the Order 7. Highlight the Scheduled Order that you would like to print the barcode for and then click on the

Barcoded Order button

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8. An external window will come up as shown below with your Order and barcode lines

9. Print the Order with the barcodes and take the document to the Smart GunTM

Scan a Barcode Order The following is assuming you have already assigned a Smart Gun ID to the handheld and you have previously scheduled Orders on the handheld.

1. From the Smart GunTM main menu, select Link w/PC (F2)

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2. Select Scan Order (F2)

3. On the handheld, you will see the following:

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4. Press the Scan button on the handheld and then scan barcodes from top to bottom

a. As each barcode is read into the system there will be a beep

5. When the Order has been completely scanned into the handheld, the handheld will return to the Smart Gun main menu.

6. Login (F1) to the Smart GunTM

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7. Select Today’s Orders (F1)

8. Navigate to the last Order by selecting Next (F2), this will be your recently scanned Order

9. You can now process the scanned Order as you would any other In-Field Order

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Last Load Menu

1. Log into the Smart GunTM

2. On the Smart Gun Activity screen, select Last Load (F2)

a. To change your Rinse Tank data, select Rinse Tank (F1) b. To review your last load, select Review Load (F2) c. To hold your current load, select Hold Load (F3) d. To exit the Last Load Menu, select Exit (Esc)

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Last Load > Rinse Tank

This function would be used should you to rinse the tank after you had previously deciding not to.

1. Log into Smart GunTM 2. On the Smart Gun Activity screen, select Last Load (F2) 3. On the Last Load Menu select, Rinse Tank (F1)

a. If you rinse the tank, select F1 b. If you used a cleaning agent, select F2

4. When you have finished, select OK (Enter) to save your changes and return to the Last Load Menu.

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Last Load > Review Load This function would be used to review product data screens showing specific products in the last load and loading rates for those products.

1. Log into Smart GunTM 2. On the Smart Gun Activity screen, select Last Load (F2) 3. On the Last Load Menu select, Review Load (F2)

a. To navigate through the products in the last Order, select Prev (F1) or Next (F2) b. To view information on a specific product, select Info (F3)

c. When you are done, select OK (Enter) to return to the last Order data

4. When you are done reviewing the last load, select Enter (OK) to return to the Last Load Menu

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How to Change Your Smart GunTM/BB Gun Mode

Before resetting your Smart GunTM, you should first download today’s Orders. Any remaining Order data on the handheld will be removed when it is rebooted. This functionality will be the same whether you are in Smart Gun mode or BB Gun mode

1. On the handheld, from the Main Screen, select Misc (F3)

2. Select Status and Time (F1)

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3. Select Reboot (F1)

4. You will receive the following prompt, if you are ready to proceed select Yes (Enter)

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Introduction to BB Guns Batch/Broadcast Guns, otherwise known as BB Guns, are hand-held tools used by custom applicator drivers to record their activities. BB Guns record blended fertilizer/pesticide applications. As blended orders are mixed and delivered to the field, the applicator drivers record application information. At the end of the day of custom application, BB Guns are linked to the local AgWorks PC/terminal and downloaded. BB Guns help applicator drivers by automatically completing applicator driver log books and reducing the time required for recording activities.

BB Gun is a mode within the Smart Gun application

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Assigning BB Gun ID The AgWorks system requires that each applicator machine at the ag retail location be assigned to a Smart Gun™ device. Each device will have an ID assigned to it signifying the applicator machine that will be used. Prior to using Smart Guns™, all applicator machines and support vehicles must be identified in AgWorks Manager. Applicator operators and users must also be identified and supplied a user ID and password through AgWorks Manager.

1. Make sure that your AgWorks Agent is running on your local desktop

2. Select BB Gun (F2) mode

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3. Within DeliveryDoc, navigate to

Orders > Smart Gun/BB Gun > Assign BB Gun ID


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5. On your handheld, select Assign (Enter) to assign an applicator to this handheld

6. On the BB Gun screen, you will see:

7. On the DeliveryDoc screen, you will see:

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8. When this task is successful, the following will be displayed on the desktop within DeliveryDoc.

A similar screen will be displayed on the handheld.

a. Within DeliveryDoc, select OK to complete this task

b. On the handheld, you should see the screen below. Select OK (Enter) to complete this

task

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Logging into the BB Gun ID

1. On the handheld, select Login (F1)


a. Select your Location from the drop down list

b. Select your User Name from the drop down list

c. Enter your Password

3. When you are finished, select Login (Enter)

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4. You will be brought to the BB Gun Activity screen

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Applying a Batch

1. From the BB Gun Activity screen, select Apply Batch (F1)

2. Scan the Order Delivery Receipt (Batch Ticket) or manually enter the Order ID Number and then

select OK (Enter)

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3. Complete the following and the select OK (Enter)

a. Enter Temperature

b. Enter Wind Speed

c. Enter Wind Direction

4. You will then be prompted to apply the batch

5. Select OK (Enter) when you have finished applying the current batch

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6. You will see the following screen:

a. If you have another batch to apply to this Order, scan the batch ticket or enter the Order

number and then select OK (Enter). You will continue this process until you have

applied all necessary batches.

7. If you have completed this Order and are prepared to mark it as “done”, select Cancel (Esc)

8. You will be returned to the BB Gun Activity screen

9. Select Mark As Done (F2) to mark the last Order as done

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10. You will receive the prompt “Are you sure? Are you done with this Order?”

a. If you are finished, select Yes (Enter)

b. If you are not finished, select No (Esc)

11. Respond to the following questions, then select OK (Enter) to proceed

a. Select the appropriate response for Did you Rinse the Tank? (F1)

b. Select the appropriate response for Did you Use a Cleaning Agent? (F2)

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Transferring BB Gun Data

Transferring BB Gun Data will send completed Orders from the BB Gun to AgWorks’

DeliveryDoc. It will also transfer Applicator Driver information from AgWorks’ DeliveryDoc to

the BB Gun.

1. From the BB Gun Activity screen, select Log Out (Esc)

2. From the BB Gun Login screen, select Cancel (Esc)

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3. From the BB Gun Main screen, select Link w/PC (F2)

4. Make sure the AgWorks Agent is running on your local desktop

5. In DeliveryDoc, go to Schedule

6. In DeliveryDoc, go to ATM mode

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7. From the BB Gun: Link w/PC screen, select Sync Data (F1)

8. In DeliveryDoc, select OK

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9. On the handheld, select Yes (Enter)

10. In DeliveryDoc you will see the following:

11. When it’s completed processing, you will see the following:

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12. On the handheld the following will be displayed

a. Select OK (Enter) to complete this task

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